01/31/2023 - City Council Special2022
Year in Review
Key Events, Projects, and Milestones
•We said goodbye to City Administrator Dave Osberg and welcomed Dianne Miller to the position.
•Fire responded to the highest number of calls ever (6,500)
•City navigated the risk of office vacancies and land use changes
•MN Aurora Soccer Team came to Eagan!
•Accomplished and concluded pandemic policies (vaccine incentives, social distancing, flexible workplace policy, etc ) with very limited covid spread in the workplace
•First electric fleet vehicle was donated to Police
•Opened refrigerated ice rink at Goat Hill Park
Our Accomplishments
•Onboarded more than 40 new full-time employees
•Enhanced pathways for internal communications and professional development (ex: first employee engagement survey, refreshed Friday Memo, Drucker Training Program, Monthly Learning Labs, Quarterly Supervisors meetings, Sustainability Road Show)
•Invested in employee wellness (Peer Support and check-ups in Police; ECC memberships)
•Our restoration efforts helped move 2nd and 3rd lakes from the Impaired Waters list.
•Increased community engagement (Fire attended 101 events; best attendance at Lakefest; 3,330 contacts at parks; tripled attendance at holiday tree lighting, and so on)
•Fire response saved an estimated $102,000,000 in property value
•Assisting residents after F1 tornado
•Rental Licensing Ordinance and Program Launch
•Achieved GreenSteps Cities Level 4 and Level 5 for 5th consecutive year.
•Joined Dakota Electric Wellspring Program
•Opened refrigerated ice rink at Goat Hill Park
Lessons and Takeaways
•With the addition of many new teammates, it has been important to invest in employee professional development and learning opportunities.
•It’s a constant challenge to balance prevention and response, as seen in the direct tradeoff in reduced commercial inspections and increased call volume in the Fire Department.
•We’re in an intense time of staff transition – saying goodbye to old teammates and welcoming many new ones.
•Vikings Lakes continues to grow and have a strong presence in the community.
•The city is invested in advancing race equity through its partnership with the Center for Economic Inclusion.
Hopes for 2023
•New software in multiple departments will help with internal efficiency, workflow management, transparency, and customer service.
•We’ll continue to focus on team-building and onboarding new employees, with an emphasis on communication and customer service.
•Phase 1 planning / design work for recreation facilities will commence.
•Hiring managers across the city will try out best practices to recruit for diverse candidates who reflect the demographics of our city.
•Fire hopes to diversify and increase Community Risk Reduction programs, including inspections and public education.
•Police anticipates many new hires in the next several years.
FIELDHOUSE: Rigid Structure
ART HOUSE
CIVIC ARENA COMMUNITY CENTER
FIELDHOUSE: Inflated Dome
RECREATION FACILITIES
CAPITAL IMPROVEMENT PLAN
CASCADE BAY
Presentation Preview
January 31, 2023
Council Retreat
Planning Background
Prioritization & Timing
Eagan Art House Site & Activities
Goat Hill Shelter Site & Activities
Eagan Community Center Site & Activities
Financial Estimates
Work Direction for Staff
PLANNING BACKGROUND
CO
M
P
R
E
H
E
N
S
I
V
E
RE
C
R
E
A
T
I
O
N
FA
C
I
L
I
T
I
E
S
ST
U
D
Y
(2
0
1
8
-
20
1
9
)
Comprehensive Recreation Facilities Study
(2018-2019)
Understanding of Existing Assets
Forecasting Future Recreation Needs
Stakeholder Engagement Groups
Community Survey
Design Workshop
Council Presentation (2020)
______________________________________
2020 Presentation Findings
Demand for Recreation Facilities and Experiences
Strong Portfolio of Existing Assets (Aging Infrastructure)
Planning Document Recommended for Improvements
Combine Single Phase Funding vs. Multi-Year Phase Approach
Direction to Staff:
Prioritization Plan & Explore Community Partnerships
2 3
PRIORITIZATION PLAN
COMMUNITY ASSETS /PHASE 1:(2023-2025)
REGIONAL ASSETS /PHASE 2:(2026-2028)
2023
202
2026
FI
N
A
N
C
E
CO
M
M
I
T
T
E
E
UP
D
A
T
E
(2
0
2
2
)
Multiphase Year Planning Approach
Community vs. Regional Assets
Partnership Opportunities
Private Development Facilities
Community Center Service Analysis
Design & Engineering
Construction Timing & Operations
Biannual Budget ConsiderationsCIVIC ARENA
GOAT HILL PAVILION COMMUNITY CENTERART HOUSE
FIELDHOUSECASCADE BAY
TIMING CONSIDERATIONS
4 5
PHASE 1:EAGAN ART HOUSE
SITE &ACTIVITIES
›Pottery
›Open Studio
›Group Lesson
›Raku Firing
›Painting
›Public Arts
›Exhibits
›Outreach
›Events
›Camps
Northwest Greenway
4,800 Square Feet
Westwood Hiils Nature Center
10,000 Square Feet
1,700 Square Feet
POTENTIAL DESIGN INSPIRATION
E
A
G
A
N
AR
T
HO
U
S
E
(2
0
2
3
-
20
2
4
)
Indoor:10,000 Square Feet |Outdoor:4,200 Square feet
Cottage Grove Ravine Park
6,000 Square Feet
Design Goals:Single-story building,residential in character |Strong connection to
nature and nearby park |Multiuse Activity Space
6 7
PHASE 1:GOAT HILL SHELTER
BUILDING &PAVILLION
SITE &ACTIVITIES
›Recreation Program Space
›Private Rentals
›Tournaments
›Community Events
›Athletics
Hopkins Ice Pavillion
14,000 Square Feet
Braemar Ice Arena
26,000 Square Feet
St.Louis Park ROC
17,000 Square Feet
POTENTIAL DESIGN INSPIRATION
2022 CONCEPT
GO
A
T
HI
L
L
SH
E
L
T
E
R
(2
0
2
3
-
20
2
4
)
›Warming House Function
›Restrooms
›Storage &Mechanical
›Lighting
›Parking
Warming House:2,700 Square Feet |Pavilion:28,715 Square feet Design Goals:Indoor and Outdoor Experience |Design to support maintenanceeffortsandefficiencies| Design priority towards functional year-round use
8 9
PHASE 1:EAGAN
COMMUNITY CENTER
Shoreview Community Center
90,000 Square Feet
Plymouth Community Center
115,000 Square Feet
Elk River Community Center
101,000 Square Feet
POTENTIAL DESIGN INSPIRATION
2020 CONCEPT
EA
G
A
N
CO
M
M
U
N
I
T
Y
CE
N
T
E
R
(2
0
2
4
-
20
2
5
)
SITE &ACTIVITIES
›Recreation Program Space
›Room Rentals
›Community Events
›Indoor Playground
›Fitness Center
›Senior Room
›Banquet Space
›Indoor Track
›Gymnasiums
›Festival Grounds
›Central Park
›Parking
New Additions:6,200 Square Feet |Interior Renovations:5,800 Square Feet
57,000 Square Feet
Design Goals:Refresh existing space |Expand programming opportunities |
Enhance Operations
2 3
PRIORITIZATION PLAN
COMMUNITY ASSETS /PHASE 1:(2023-2025)
2023
202
2026
FI
N
A
N
C
E
CO
M
M
I
T
T
E
E
UP
D
A
T
E
(2
0
2
2
)
TIMING CONSIDERATIONS
Phase 1
Phase 2
2023 Community Engagement
Awareness
of Costs
Art House Design Goat Pavilion Design ECC Service Study
2024 Funding to Support Expenditures
Art House Construction Goat Pavilion Construction
ECC
Design
2025 ECC Construction
2026 Phase 2 Discussions
10 11
BONDING ESTIMATES
POTENTIAL IMPACT ON RESIDENTIAL PROPERTY
FU
N
D
I
N
G
(P
H
A
S
E
I)
2023 median valued home is $371,510.
Estimated monthly tax increase ranges from $4.50 to $6.25
for median valued home.
Tax Abatement Bonds are recommended by Finance
Committee for Phase 1 Projects.
$25 Million Bond Request
Estimated Market Value -$Annual Tax Increase -$Monthly Tax Increase -$
300,000 43 3.58
371,510 54 4.50
400,000 59 4.92
500,000 74 6.17
$35 Million Bond Request
Estimated Market Value -$Annual Tax Increase -$Monthly Tax Increase -$
300,000 59 4.92
371,510 75 6.25
400,000 81 6.75
500,000 101 8.48
11
ESTIMATED IMPACT ON TAX LEVY
FU
N
D
I
N
G
(P
H
A
S
E
I)
Additional operating costs should be
anticipated.Building design will impact
programming,staffing,services,and facility
expenses.
The “Base” budget includes all existing
positions and nominal increases for inflation,
wages, and health insurance. No new
positions.
Estimated Impacts calculated based on 20-
year bonds being issued in 2023 and levied
for in 2024.
GOAT PAVILION $3M -$5M
ART HOUSE $8M -$10M
COMMUNITY CENTER $10M -$20M
PHASE 1 PROJECTS $25M -$35M
Design
Goals:
Refresh
Existing Space
Expand
Programming
Opportunities
Enhance
Operational
Efficiencies
12 13
COUNCIL RETREAT 2023
POLICY QUESTIONS
CO
U
N
C
I
L
RE
T
R
E
A
T
(2
0
2
3
)
Design
Goals:
Single Story
Building
Strong
Connection to
Nature
Multiuse
Activity Space
Design
Goals:
Support
Maintenance
Operations
Indoor/Outdoor
Experience
Functional
Year-Round
Use
1.Does Council support the recommendation
of the Finance Committee to bond for
proposed Phase 1 Projects and begin
design services?
2.Does Council support a community
engagement process to educate the public
about Phase 1 Projects?
3.Does Council support staff hiring a
consultant to complete a service study
report for the Eagan Community Center?ART HOUSE
COMMUNITY CENTER
GOAT HILL PAVILION
Planning Team:
Dianne Miller
City Administrator
Sarah Alig
Assistant City Administrator
Andrew Pimental
Parks & Recreation Director
Josh Feldman
Finance Director
Jared Flewellen
Assistant Parks & Recreation Director
Brent Foiles
Assistant Finance Director
Tanya Mozingo
Recreation Manager
Chris Fleck
Superintendent of Parks
Juneteenth Holiday
Paid Parental Leave
January 31, 2023
City Council Retreat
Juneteenth Holiday
January 31, 2023
Topic 1:
•Federal holiday celebrated on June 19 to commemorate the emancipation of enslaved people in the U.S. Marks the anniversary of the 1865 proclamation freeing slaves in Texas.
•To -date, the State of MN has not adopted Juneteenth into the official list of State required holidays.
Juneteenth
•The following comparable cities to Eagan have adopted Juneteenth
as an approved holiday in 2023:
Bloomington
Brooklyn Park
Burnsville
Minnetonka
•Other metro area cities who have adopted Juneteenth as an
approved holiday in 2023:
Edina
St. Louis Park
Cities who have adopted Juneteenth
•Approximately 170 employees receive a
holiday (day off). 2023 budget impact to
add another holiday: $55,000
•Approximately 120 employees receive a
holiday check in December. 2023 budget
impact to add hours to holiday check:
$38,000
Budget Impact
•The City currently follows the State's list of
required holidays.
•Significant budget impact that has not
been accounted for in 2023.
•An additional holiday will raise the
question on closure of facilities on that
date (i.e. Cascade Bay)
Pros/Cons
•Does the City Council support the Human
Resources Committee recommendation to
add Juneteenth as a City approved holiday
for all benefit eligible employees in 2024 (if
the State has not already adopted it into
the State holiday list)?
Policy Question
Paid Parental Leave
January 31, 2023
Topic 2:
•Employees use their accrued sick and vacation leave hours or go unpaid for time away following birth of child.
•Birthing parent is eligible for city-sponsored long term disability after 30 days of absence, up to four weeks at 50% of their wage. Many supplement remaining 50% with accrued sick or vacation leave.
Birth of a Child –Current Practice
Birth of a Child -Current Practice
Allows a parent to take paid time off work to
care for and bond with a newborn child, or a
newly-adopted or newly-placed child.
Paid Parental Leave
1 week
•Elk River, Scott County
2 weeks
•Brooklyn Park, Eden
Prairie,Edina,Falcon Heights,
Richfield, Clearwater, Hopkins,
White Bear Lake
3 weeks
•Hennepin County, Minneapolis,
Ramsey County, Washington
County, Dakota County, MPLS
Park Board, Shoreview,
Mendota Heights
4 weeks
•Minnetonka, St. Louis Park,
Vadnais Heights
6 weeks
•U of M, Met Countil, Howard
Lake
•Woodbury (2/3 pay)
12 weeks
•Burnsville, US Gov, State of MN
Other Cities –Paid Parental Leave
•Cost is negligible for departments with
large population of salaried employees
•Indirect costs of absence / lost productivity
•OT and compensation for replacement for
positions that must be back-filled
Budget Impact
•Estimated Budget Impacts
•Brooklyn Park: $30k / year
•Vadnais Heights: $8-17k / year
•Woodbury: $53k / year
•Burnsville: <$50k / year
Other Cities –Paid Parental Leave
•Does the City Council support the Human
Resources Committee recommendation to
research Paid Parental leave options in
2023 for consideration as a new employee
benefit in 2024?
Policy Question
Corporate Campus
and Redevelopment
Update
City Council Retreat
January 31, 2023
Northwest Central Commons Small Area Plan
Project kickoff in early
January
February work session
Engagement &
Communications Plan
Other Office Properties
Blue Cross Blue Shield
Prime Therapeutics
Thomson Reuters
Offering Memorandum –late January
Development Rights
•Existing Planned Development Agreement
•Process for land use changes
Master Planning
•Similar to Viking Lakes
•Access, traffic, stormwater, wetlands
•Up to 9-month process
Thomson Reuters
Industrial development
•Warehouse/distribution
•Access and traffic
•Wetlands and stormwater
•Tax base and services
Residential development
•Wetlands and tree cover
•Uncertain support
Thomson Reuters
Existing office building
•Market feasibility
•Assessed market value office and data center
•2021 -$48.6 million
•2022 -$45.9 million
•Tools
Odds & Ends:
-Youth Commission
-Sustainability
-National League of Cities (NLC)
January 31, 2023
City Council Retreat
Youth Commission
1.Is there an appetite to create a Youth Commission in Eagan?
2.Is the goal of creating a Youth Commission to provide a service to this population (i.e. teach about City careers, build leadership skills among youth, etc.) OR is it to purposefully engage with this group (i.e. take feedback and implement where appropriate)?
3.If a Youth Commission is established, does the Council wish to continue to allow youth to serve on existing advisory commissions?
Youth Commission Policy Questions:
Sustainability
•Franchise Fee Ordinance –Feb. 21
•Strategic Planning Workshops –Feb –March
•Council Check In –March 14
•Hiring Sustainability Coordinator –Q2
•35 cities in Minnesota are members of NLC
•Member benefits include discounted conference rates, technical assistance cohorts and opportunity to serve on various committees/groups
•Membership cost is based on population. Cost to Eagan would likely be approximately $5991 for 2023 (subject to possible increase after October 1, 2023, and subsequent increases).
----
Policy Question:
Does the Council wish to become a member of the NLC?
National League of Cities
FIELDHOUSE: Rigid Structure
ART HOUSE
CIVIC ARENA COMMUNITY CENTER
FIELDHOUSE: Inflated Dome
RECREATION FACILITIES
CAPITAL IMPROVEMENT PLAN
CASCADE BAY
Presentation Preview
January 31, 2023
Council Retreat
Planning Background
Prioritization & Timing
Eagan Art House Site & Activities
Goat Hill Shelter Site & Activities
Eagan Community Center Site & Activities
Financial Estimates
Work Direction for Staff
PLANNING BACKGROUND
CO
M
P
R
E
H
E
N
S
I
V
E
RE
C
R
E
A
T
I
O
N
FA
C
I
L
I
T
I
E
S
ST
U
D
Y
(2
0
1
8
-
20
1
9
)
Comprehensive Recreation Facilities Study
(2018-2019)
Understanding of Existing Assets
Forecasting Future Recreation Needs
Stakeholder Engagement Groups
Community Survey
Design Workshop
Council Presentation (2020)
______________________________________
2020 Presentation Findings
Demand for Recreation Facilities and Experiences
Strong Portfolio of Existing Assets (Aging Infrastructure)
Planning Document Recommended for Improvements
Combine Single Phase Funding vs. Multi-Year Phase Approach
Direction to Staff:
Prioritization Plan & Explore Community Partnerships
2 3
PRIORITIZATION PLAN
COMMUNITY ASSETS /PHASE 1:(2023-2025)
REGIONAL ASSETS /PHASE 2:(2026-2028)
2023
202
2026
FI
N
A
N
C
E
CO
M
M
I
T
T
E
E
UP
D
A
T
E
(2
0
2
2
)
Multiphase Year Planning Approach
Community vs. Regional Assets
Partnership Opportunities
Private Development Facilities
Community Center Service Analysis
Design & Engineering
Construction Timing & Operations
Biannual Budget ConsiderationsCIVIC ARENA
GOAT HILL PAVILION COMMUNITY CENTERART HOUSE
FIELDHOUSECASCADE BAY
TIMING CONSIDERATIONS
4 5
PHASE 1:EAGAN ART HOUSE
SITE &ACTIVITIES
›Pottery
›Open Studio
›Group Lesson
›Raku Firing
›Painting
›Public Arts
›Exhibits
›Outreach
›Events
›Camps
Northwest Greenway
4,800 Square Feet
Westwood Hiils Nature Center
10,000 Square Feet
1,700 Square Feet
POTENTIAL DESIGN INSPIRATION
E
A
G
A
N
AR
T
HO
U
S
E
(2
0
2
3
-
20
2
4
)
Indoor:10,000 Square Feet |Outdoor:4,200 Square feet
Cottage Grove Ravine Park
6,000 Square Feet
Design Goals:Single-story building,residential in character |Strong connection to
nature and nearby park |Multiuse Activity Space
6 7
PHASE 1:GOAT HILL SHELTER
BUILDING &PAVILLION
SITE &ACTIVITIES
›Recreation Program Space
›Private Rentals
›Tournaments
›Community Events
›Athletics
Hopkins Ice Pavillion
14,000 Square Feet
Braemar Ice Arena
26,000 Square Feet
St.Louis Park ROC
17,000 Square Feet
POTENTIAL DESIGN INSPIRATION
2022 CONCEPT
GO
A
T
HI
L
L
SH
E
L
T
E
R
(2
0
2
3
-
20
2
4
)
›Warming House Function
›Restrooms
›Storage &Mechanical
›Lighting
›Parking
Warming House:2,700 Square Feet |Pavilion:28,715 Square feet Design Goals:Indoor and Outdoor Experience |Design to support maintenanceeffortsandefficiencies| Design priority towards functional year-round use
8 9
PHASE 1:EAGAN
COMMUNITY CENTER
Shoreview Community Center
90,000 Square Feet
Plymouth Community Center
115,000 Square Feet
Elk River Community Center
101,000 Square Feet
POTENTIAL DESIGN INSPIRATION
2020 CONCEPT
EA
G
A
N
CO
M
M
U
N
I
T
Y
CE
N
T
E
R
(2
0
2
4
-
20
2
5
)
SITE &ACTIVITIES
›Recreation Program Space
›Room Rentals
›Community Events
›Indoor Playground
›Fitness Center
›Senior Room
›Banquet Space
›Indoor Track
›Gymnasiums
›Festival Grounds
›Central Park
›Parking
New Additions:6,200 Square Feet |Interior Renovations:5,800 Square Feet
57,000 Square Feet
Design Goals:Refresh existing space |Expand programming opportunities |
Enhance Operations
2 3
PRIORITIZATION PLAN
COMMUNITY ASSETS /PHASE 1:(2023-2025)
2023
202
2026
FI
N
A
N
C
E
CO
M
M
I
T
T
E
E
UP
D
A
T
E
(2
0
2
2
)
TIMING CONSIDERATIONS
Phase 1
Phase 2
2023 Community Engagement
Awareness
of Costs
Art House Design Goat Pavilion Design ECC Service Study
2024 Funding to Support Expenditures
Art House Construction Goat Pavilion Construction
ECC
Design
2025 ECC Construction
2026 Phase 2 Discussions