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11/14/2023 - City Council Special SPECIAL CITY COUNCIL MEETING TUESDAY NOVEMBER 14, 2023 5:30 P.M. EAGAN ROOM – EAGAN MUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. JOINT MEETING WITH ADVISORY PLANNING COMMISSION (APC) IV. 2024 ECVB BUDGET V. 2024 SUSTAINABILITY BUDGET VI. 2024-2025 ENTERPRISE FUNDS, SPECIAL REVENUE BUDGETS VII. RESIDENTIAL PROGRAMS AND EMERGENCY SHELTERS ORDINANCE VIII. OTHER BUSINESS IX. ADJOURNMENT Agenda Memo November 14, 2023 Special City Council Meeting III. JOINT MEETING WITH ADVISORY PLANNING COMMISSION (APC) Direction for Consideration: To discuss various topics with the Advisory Planning Commission and provide direction for the 2024 APC Work Plan. Facts: ➢ At the annual joint meeting, the City Council and Advisory Planning Commission usually discuss possible work plan topics for the upcoming year. Work plan topics can include Council-directed initiatives, Commissioner suggestions based on recent land use applications, and staff recommendations based on legislation, court decisions, and industry trends. ➢ The Advisory Planning Commission currently has eight Planning Commissioners. Of those, two have served on the Commission for 5 ½ years (Members Jensen and Whisnant), three serving 2 ½ years (Members Whitfield, Cherner and Schwanke), and three for 1 ½ years (Members Wegener, Barnicle, and alternate Block). ➢ In 2023 City Council requested newly appointed or re -appointed Commissioners receive basic land use training. The City offers Commissioners on-line training regarding planning and land use matters provided by Fusion Learning Partners. This past year, three APC members have taken advantage of the training program. ➢ This past year Planning staff have invited additional guest speakers from various city departments to APC Workshops, where staff gaveinformation and insight to their respective responsibilities. Speakers included the City Forester, Water Resources Manager, and the Sustainability Coordinator. ➢ The 2023 Work Plan included several topics and issues listed below: • Rental Licensing Program – City Council adopted the Rental Licensing ordinance in March 2023. As of November 6, the City has issued 94 licenses for 218 buildings and 2,831 units. • Plan Review and Permit Licensing Software – City staff have been working with the Davenport Group to implement a new licensing and permit tracking software program specifically for Eagan. Staff anticipates rollout of the new program in the first quarter of 2024. • Northwest Central Commons Small Area Plan – On October 10th, the City Council expressed support for the draft preferred plan. Staff and the consultant will now transition to developing final plan documents and implementation strategies. • Review of Office Campus Reuse/Redevelopment – Several large corporate campuses within Eagan will likely begin a transition from large office footprints to marketable land uses. In addition to properties included in the Northwest Central Commons small area plan, Thomson Reuters is working to secure a buyer for much of its campus, and the BCBS main campus has drawn interest from Johnson Brothers Liquor Company for a future headquarters and distribution facility. • Compliance review of existing Planned Developments – Community Development staff began compliance checks of existing PD’s this past year. Starting in the northeast portion of the City (Section 1) staff has progressed across each section and is approximately mid-way through the review (currently on Section 9, north of Yankee Doodle Road and west of Pilot Knob Road). Of 66 properties inspected, 57 were in substantial compliance, letters have been sent to 9 properties, 4 were brought into compliance, with 5 cases remaining open. Work Plan Topic Status Completion Date EV Charging Stations Ord. Completed January 3, 2023 Chapter 11 Amend. to monetary amounts Completed January 3, 2023 Rental Licensing Ord. Completed March 21, 2023 Rental Licensing Implementation In-progress On-going NW Central Commons Small Area Plan Substantially Complete Anticipated final document early 2024 New permitting and licensing software In-progress Anticipated roll-out first quarter 2024 Planned Development Review In-progress Anticipated completion second quarter 2024 CUP/IUP Review Continual – A number of sites require periodic review On-going APC Member Training On-Going Nov. 2024 (next joint mtg) 2024 Work Plan Proposals ➢ A number of substantial projects are anticipated for this upcoming year. Staff proposes the following work plan: • Northwest Commons Small Area Plan Next Steps – Planning staff and Bolton & Menk have begun final plan documents and implementation strategies that will be presented to City Council in early 2024. The implementation plan may require APC review. • Cannabis Ordinance – The City currently has a moratorium in place restricting cannabis businesses within the City. The State is in the process of establishing the Office of Cannabis Management, which will eventually provide model ordinances for communities. Cannabis business permits could be issued as soon as January 1, 2025. The City will need to implement land use and permitting regulations for the various cannabis facilities allowed under State Statutes. • Planned Development Amendments – As Planned Developments begin to age and transition, site changes to respond to changing tenants or business operations are inevitable. Some of the minor changes may not be consistent with the approved Planned Development, but consistent with City Code. Some cities have adopted specific thresholds that distinguish between administrative and legislative review processes for minor and major amendments. Staff suggests reviewing amendment processes in other communities as well as application fees for the varying amendment processes. • Landscape Code Amendments – Sections of the landscape code may benefit from updates. The financial assurance of $7,500 is generally substandard for most, if not all, recent development projects. Additionally, the 3% landscape valuation requirement should be reviewed as valuations for buildings continue to increase. Staff suggests evaluating other community standards regarding landscaping minimums and financial assurances. • Continue APC Training – Continue offering land use training to all APC members through the Fusion Learning Partners online program and other educational programs as they become available. • Continue Planned Development Review – Community Development staff will continue its progression through the City reviewing largely commercial, industrial and multi-family properties for compliance with approved planned developments. Staff anticipates completion of this program by end of 2024. • Continue Implementation/Integration of LAMA permitting software – Staff is currently in the testing phase of the new software system. Staff anticipates initial implementation of the new software during the first quarter of 2024. However, fine tuning will likely need to continue through the second quarter of 2024. • Additional work tasks anticipated for 2024: o Re-developments – Redevelopment proposals for Metcalf Middle School, BCBS, and Thomson Reuters will require EAW/AUAR environmental reviews. Staff review of environmental documents and redevelopment proposals is expected in 2024. o Shoreland Overlay – Staff anticipates MNDNR to designate two additional lakes within Eagan for protection, likely requiring Code amendments to include on the protection list. Discussion Questions 1. The list of identified tasks is extensive and may exceed staff and APC capacity. Are any items listed above of higher priority for City Council? 2. Are there any Planning/land use related items that City Council would like to consider? Joint City Council/APC Meeting 2024 Work Plan November 14, 2023 2023 Work Plan In-review 2024 Work Plan Proposals •Northwest Commons SAP Next Steps •Final Plan –First Quarter 2024 •Develop implementation strategies •Passive •Proactive •Aggressive •Cannabis Ordinance •Awaiting Office of Cannabis Management •Draft Ordinance •Planned Development Amendments •Aging PDs / transition •Research PD Amendment Process ▪Legislation vs. Administrative ▪Streamline process? •Formalize amendment process •Landscape Code Amendments •$7,500 FA –review increase? •Review 3% landscape valuation standard •Other updates 2024 Work Plan Proposals 2024 Work Plan –Additional Items •Re-development projects •AUAR’s for Metcalf,BCBS and Thomson Reuters •Delta and Unisys properties? •Shoreland Overlay •Addition of two lakes •Constituency with MNDNR -Code amendments? •Garbage Enclosures •Attached vs.Detached •Minor Code amendments 2024 Work Plan Continuations •Continue APC Training –Continue offering to new, reappointed and all APC members •Continue PD Reviews –Continue review of largely commercial, industrial, and multi-family properties •Continue LAMA Software Implementation –Anticipated Feb. 1st implementation 2024 Work Plan –APC Items •Expansive Parking Lots –Opportunities to repurpose or remove excess parking/pavement? •Land Use/Zoning Evaluation –Considerations to remove exclusionary zoning restrictions? 1. The list of identified tasks is extensive and may exceed staff and APC capacity. Are any items listed a higher priority for City Council Questions 2. Are there any Planning/Land related items that City Council would like to consider? Agenda Information Memo November 14, 2023 Eagan City Council Meeting IV. 2024 Eagan Convention and Visitors Bureau Budget Action to be Considered: To provide feedback on the Board-adopted 2024 Eagan Convention and Visitors Bureau (ECVB) budget and marketing priorities. The budget will be added to a future consent agenda for formal consideration. Facts:  The primary mission of the ECVB team is to promote Eagan as a preferred destination for leisure travelers, tour groups, meeting attendees, sports tournaments and special events is backed by a creative and comprehensive sales and promotional campaign. While boldly promoting Eagan’s attractions, hotels and restaurants throughout a 10- state region, the Bureau will also be concentrating their marketing efforts on enticing Canadians to enjoy all the amazing amenities Eagan has to offer.  The ECVB 2024 budget process began early this past summer and has been reviewed by the ECVB Executive Committee. The budget was also reviewed by Mayor Mike Maguire and Director of Community Development Jill Hutmacher by way of their positions on the Executive Committee and ECVB Board.  Pursuant to the agreement between the City of Eagan and the ECVB, the Bureau is also required to perform an economic impact study every four years. Normally the study would’ve been performed in 2020, but officials from the City and ECVB mutually agreed to table it during the pandemic. An allocation for a study was made in the 2023 budget, and the results of the study are currently being finalized.  A 7.5% budget increase was approved by the ECVB’s Board of Directors during their September Board meeting. The ECVB match their employee salaries against national averages via the Destination International’s benefits and compensation calculator. City Liaison Jill Hutmacher and Mayor Mike Maguire were present for Board action.  While the ECVB Board operates independently from the City, Section 3.2 of the Operating Agreement with the City of Eagan requires the ECVB to submit its work plan and operating budget to the City Council for its “review and approval.”  The ECVB will once again play an active role in spearheading promotional efforts for Eagan’s July 4th Funfest, Art Festival, Market Fest and Caponi Art Park while also working with officials from Cascade Bay Waterpark and the Eagan Civic Arena on joint marketing efforts for 2024. Attachments: (3) IV-1 Executive Summary – Proposed 2024 Budget IV-2 ECVB Budget IV-3 Slideshow Presentation Eagan Convention and Visitors Bureau Proposed 2024 Budget Eagan Convention & Visitors Bureau Responsible Manager: Brent Cory, President & CEO City Liaison: Jill Hutmacher City Council ECVB Board Representation: Mayor Mike Maguire PURPOSE & DESCRIPTION The purpose of the Eagan Convention and Visitors Bureau is to:  Promote Eagan as a major conference, meeting and tourist destination through creative marketing and sales efforts.  Generate a greater economic impact for Eagan, thus enhancing the quality of life for all residents. The Eagan Convention and Visitors Bureau is responsible for the following functions:  Increasing travel to Eagan by individuals, tour groups and meeting attendees, as well as increasing guest visits to area hotels, attractions, restaurants and retail outlets.  Promoting Eagan through advertising, public and media relations, creative promotions and collateral, website/Internet initiatives, and e-commerce/direct mail campaigns.  Participating in trade shows, women’s expos, sales missions, targeted sales calls and familiarization tours aimed at generating leads and business prospects for Eagan. PERFORMANCE INDICATORS 2022 2023 2024 Description Actual Projection Estimate Amount of lodging tax generated $1,244,225 $1,170,000 $1,250,000 Qualified leads generated through 94,682 101,464 116,598 advertising/promotional/sales efforts HIGHLIGHTS & CHANGES Overview: Eagan’s profile as a distinctive destination for leisure travelers, special events and major conferences continues to rise, and the majority of our sales and marketing strategies for FY 2024 and beyond will continue centering around leveraging the post-pandemic momentum we’ve been able to establish the past few years. As one might imagine, many of the best opportunities for our entire hospitality community have been generated through events hosted by Viking Lakes, and 2023 in particular proved to be rather fruitful in overall attendance figures. From sellout crowds taking in exciting Aurora soccer action at TCO Stadium to fans across the region and nation coming to Eagan for Premier Lacrosse League games and Vikings Training Camp experiences, overall figures were up in every category which provide us with many more opportunities to promote our Eagan amenities to the masses. As we work with the entire Viking Lakes enterprise to continually grow current events while also actively seeking out new and prosperous opportunities, needless to say, all of our Eagan hotels, restaurants and attractions will be the benefactors of these efforts. We’re also very excited about continuing to tout the great successes we’re experiencing in so many other areas of our hospitality community. One of many examples involves promoting the abundance of unique and locally-owned restaurants Eagan is becoming so well known for. New culinary offerings such as Kitchen and Rail – voted “Best New Restaurant in the Twin Cities” this past year by Mpls. St. Paul Magazine – along with tried and true Eagan dining destinations such as Burgers and Bottles which recently earned a spot on the “2023 Best Burgers List” and Mason Jar Kitchen and Bar which just landed on the best suburban dining destinations list all represent great reasons for our many travelers to keep staying and spending in Eagan! As we begin turning our attention to what’s in store for 2024, spearheading in the coming year:  During our 2023 Vikings Training Camp PR campaign, we partnered with three media outlets from select primary feeder markets (Duluth, Fargo/Moorhead and Mankato) in an effort to showcase our Eagan hospitality community to Vikings radio affiliate listeners. Each partner brought a broadcast team into training camp, and in addition to touting the Vikings and overall training camp experience, they also educated their audiences on why any training camp trip needs to also include a stay in Eagan. Based on our initial success, we have plans to expand the campaign in 2024 and are looking to include some of our hospitality partners in the broadcasts via interviews.  2024 will represent a record investment specifically in our advertising and promotional line items which combined will exceed half a million dollars. This extraordinary commitment will allow for us to increase our market reach from 14 to 16 target cities while also enabling us to dedicate more messaging specifically into the Canadian market.  The groundwork is currently being established for our new website which will continue to serve as a dynamic and versatile tool for promoting our entire Eagan hospitality community while also assisting visitors, helping us to attract major events, and collecting valuable data for us which subsequently will be used to refine our marketing efforts.  We’re thrilled to be celebrating our organization’s 30th anniversary next year, and we also plan on attracting and including visitors from across the region in the festivities by way of our special “Cheers to 30 Years” promotional package which will of course include 30 fun things to do in Eagan! In addition to creating a special “Pick Your Package” specifically for this landmark occasion, many of our digital marketing and social media efforts will be dedicated to inviting everyone to celebrate with (us) and savings.  Building and sustaining a steady diet of special events will no doubt play a critical role in the future of our community’s economy and success in tourism. In Q1 of 2024, we plan on launching a grant program which we feel will serve as a catalyst for tourism promotion and community development. By providing financial support specifically to organizers of new special events (ie: amateur sports, festivals, cultural celebrations, etc), our Eagan hospitality community will in turn draw more visitors resulting in economic benefits for stakeholders and of course the entire city. With the new program, we’ll also be establishing strict guidelines for eligibility and how the funds are ultimately distributed by way of a grant committee. POSITION INVENTORY Personnel 2021 2022 2023 2024 Hours President & CEO 1 1 1 1 2,080 Sales Director 1 1 1 1 2,080 Marketing Director 1 1 1 1 2,080 Marketing Manager 1 1 1 1 2,080 2024 WORK PLAN Activity Routine 1. Generate and fulfill inquiries from leisure, group tour, business, meeting travelers and sports tournament directors. 2. Create/distribute collateral promoting Eagan’s hotels, restaurants, attractions and shopping destinations to target markets. 3. Conduct sales missions aimed at generating increased travel/economic impact for Eagan. 4. Work closely with hospitality partners to continually keep Eagan top of mind in identified market segments. 5. Provide superior customer service to guests interested in the many amenities Eagan has to offer. 2023 2024 Budget Budget INCOME Tax Income 1,170,000$ 1,250,000$ Interest Income 2,000 2,500 Explore MN Tourism Coop 7,500 15,000 Misc. Income 2,500 3,500 Total Income 1,182,000 1,271,000 EXPENSES Personnel Expenses Salaries 270,000 278,000 Health Insurance 27,000 28,000 Payroll Expenses (FICA, etc.) 24,000 24,500 SIMPLE Matching Funds 7,000 7,500 Subtotal 328,000 338,000 Other Expenses Accounting 23,000 24,000 Auto Expenses 1,000 1,500 Contract Labor 15,000 17,500 Depreciation 12,500 13,000 Donations 1,000 1,500 Dues/Subscriptions 6,000 7,000 Education/Training 12,000 12,500 Equipment Lease - - Equipment Maintenance 6,500 7,500 Insurance 7,500 9,500 Legal Fees - 1,500 Meetings 1,500 2,000 Office Supplies/Equipment 5,000 7,000 Rent 37,500 39,000 Telephone 2,500 3,000 Subtotal 131,000 146,500 Marketing Expenses Advertising 475,000 500,000 FAM 5,500 6,500 Fulfillment House Services 5,500 7,000 Postage 12,000 15,000 Promotion 125,000 150,000 Research 32,000 12,000 Telecommunications Services 6,500 7,500 Trade Show 8,000 10,000 Website/Mobile Technology 28,500 50,000 Subtotal 698,000 758,000 Travel & Entertainment Transportation 8,000 9,000 Meals 4,500 5,500 Lodging 12,500 14,000 Subtotal 25,000 28,500 Total Expenses 1,182,000 1,271,000 Net Income -$ -$ Eagan Convention & Visitors Bureau Board Approved 2024 Budget ECONOMIC IMPACT STUDY PRESENTATIONENJOY EAGAN Data Highlights •52.85% of travel parties consisted of 3 or more individuals •67% of respondents booked hotels 30 days prior to visit •Average economic impact for Eagan per travel party totaled $1,216 Eagan Visitor Feedback •94.3% of respondents ranked their Eagan experience “very good” or “excellent” –no respondents rated their experience as “poor” •Overall satisfaction of Eagan experience ranked 3.5 out of 4 Most Visited Attractions/Events ▪Mall of America® = 74.14% ▪Twin Cities Premium Outlets = 60.84% ▪Como Zoo & Conservatory = 44.49% ▪Nickelodeon Universe = 43% ▪Minnesota Zoo = 42.2% ▪Vikings Training Camp/Home Games = 39.9% ▪Twins Baseball = 38.88% ▪Sea Life at Mall of America® = 32.7% ▪Valleyfair Amusement Park = 32.3% Opportunities Missing •Non-chain restaurants •More fine dining •Outdoor patio options •Dining info in-destination •More info on “hidden gems” •Outdoor Activities Messaging •Big city fun with a small town atmosphere •Location accessibility •Beautiful city •Friendliness of people in the destination •Abundance of things to do Agenda Information Memo November 14, 2023, Eagan Special City Council Workshop V. 2024 SUSTAINABILITY SPECIAL REVENUE FUND BUDGET Action for Consideration: To provide direction to Staff regarding the proposed 2024 Sustainability Special Revenue Fund budget. Facts:  Special revenue funds are established to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service and capital projects.  At the February 21, 2023, City Council meeting, the City Council held a public hearing and approved the Electric and Gas franchise fee ordinance. The franchise fee revenue is earmarked to fund the City’s Sustainability Program and associated initiatives.  City staff provided an update on the sustainability program and reviewed a draft Sustainability Fund Policy at the Joint Special City Council Workshop held on August 8, 2023. The 2023 Sustainability Special Revenue Fund budget alongside the Sustainability Fund Policy were formally approved at the August 15, 2023, City Council meeting.  The 2024 budget is the first full-year budget for the Sustainability Program and will build on the initiatives set for the city in 2023, effectively supporting the ecological, facility, and other sustainability-related initiatives for the City as a means to help secure a sustainable Eagan for future generations to come.  Franchise fees collected on behalf of the City by the local electric and gas service providers will be remitted to the City quarterly. City staff anticipate that the quarterly revenue for 2024 will be approximately $375,000, for a total franchise fee revenue of $1.5 million.  The 2024 budget includes funding for a climate action plan to be conducted, which will assist in the creation of a strategic plan for future Sustainability Program initiatives. The strategic plan will provide measurable goals and implementation actions identified to be completed over the next several years and will be the driving force of future budgets. As a result, only the 2024 budget is being presented for consideration. Future budgets will follow the two-year budget cycles utilized by other City Special Revenue Funds.  The 2024 budget includes a transfer out of $750,000 to fund Sustainability Program initiatives for the first year of construction at the new Eagan Art House. The funding aims to construct a new facility incorporating a geothermal heating and cooling system as opposed to a fossil fuel- dependent system. Additionally, other alternatives that reduce energy consumption and greenhouse gas emissions are currently under consideration in the design process of the Eagan Art House. Agenda Information Memo November 14, 2023, Eagan Special City Council Workshop  To electrify the City’s vehicle fleet and reduce the City’s reliability on fossil fuels and the resulting greenhouse gas emissions, the 2024 budget includes a transfer out to the Equipment Revolving Capital Projects Fund for $100,000. This funding will cover the incremental costs incurred to replace existing fleet vehicles with electric alternatives.  City Council requested on an annual basis a listing of all sustainability investments and the associated return on investment as a form of justification for these funding dollars. Staff will present a report at the annual joint meeting with the City Council and the SEAC to identify the relevant financial benefits, as well as positive environmental metrics (i.e. greenhouse gas emissions reduction) from the uses of the sustainability fund.  Staff responsible for this budget will be available at the meeting to expand on policy issues and respond to questions. Attachments: (2) V-1 2024 Sustainability Budget V-2 Slideshow Presentation 2024 Operating Budget Special Revenue Funds – Sustainability Fund (127) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Sustainability Fund is to:  Account for franchise fees paid through local utility companies in accordance with the City’s gas and electric franchise fee ordinances.  Fund public education of the City’s sustainability initiatives.  Track the City’s forestry and urban canopy management initiatives including its emergency response to changing environmental conditions and the related effects to city property.  Support the mandatory recycling in parks initiative established by Dakota County Ordinance 110.  Provide funding for project alternatives that improve energy efficiency at city facilities and help bolster long term sustainability.  Support the replacement of city vehicles with electric and hybrid alternatives reducing the City’s dependency on fossil fuels.  Mitigate development impacts on beneficial pollinators and other wildlife in an effort to recover critical native landscaping across the city. 2024 Operating Budget Special Revenue Funds – Sustainability Fund (127) HIGHLIGHTS & CHANGES Overview: The Sustainability Program for the City of Eagan officially began in 2023 with the establishment of franchise fee ordinances for gas and electric utility accounts to fund key sustainability initiatives across the city moving forward. The 2024 budget is the first full-year operating budget for the Sustainability Program and will build on the initiatives set for the city in 2023, effectively supporting environmental needs, facility energy efficiency improvements, and other sustainability-related initiatives for the city as a means to help secure a sustainable Eagan for future generations to come. 2024 Highlight 1: The City of Eagan franchise fee ordinance for gas and electric utility accounts is the key funding source for the City’s Sustainability Program. Due to the timing of establishing the ordinance, the 2023 operating budget reflects seven months of franchise fee revenue, while the 2024 operating budget reflects a full year of franchise fee revenue. Financial Impact: $625,000 increase in Franchise Fee Revenues Service Level Impact: Franchise fee revenue is the primary funding source for the City’s Sustainability Program and will support the environmental needs, facility energy efficiency improvements, and other sustainability-related initiatives for the City. 2024 Highlight 2: The 2024 operating budget includes funding for a climate action plan to be conducted. Financial Impact: $100,000 in Professional Service Expenses Service Level Impact: Funding will support the City in creating a strategic plan for future Sustainability Program initiatives, with measurable goals and implementation actions identified to be completed over the next several years. 2024 Highlight 3: The 2024 budget includes funding to support sustainable and higher-efficiency alternatives for the first year of construction of the new Eagan Art House. Financial Impact: $750,000 in Transfer Out Expenses Service Level Impact: Funding will support the Sustainability Program initiative, which aims to construct a new facility without relying on a fossil-fuel-dependent heating system, instead incorporating a geothermal system. Furthermore, additional energy- efficient alternatives to reduce energy consumption and greenhouse gas emissions are currently under consideration in the design process. 2024 Operating Budget Special Revenue Funds – Sustainability Fund (127) REVENUE & EXPENDITURE DETAIL: A Sustainable Future for Eagan 11/14/2023 City Council Sustainability vision: Eagan is a resilient community that values natural living spaces and environmental stewardship. 2024 Sustainability Budget • 2023 saw half a year of franchise fee revenues, with 2024 being the first full year of revenues. • While the sustainability budget is a two-year budget, 2024 will be a single-year awaiting strategies identified in the climate action plan. • The 2024 budget will demonstrate our commitment to identifying and implementing actions to reduce our environmental impact. Background Revenue:2023 Budget 2024 Proposed Budget Federal Grants $ - $ - Franchise Fees 875,000 1,500,000 Total $ 875,000 $ 1,500,000 Expenditures Summary: Personal Services 75,600 140,900 Parts and Supplies 2,500 3,500 Services and Other Charges 58,700 179,200 Capital Outlay 190,000 102,500 Transfers 370,000 995,000 Total $ 696,800 $ 1,421,100 Fund Balance, End of Year $ 178,200 $ 257,100 2024 Sustainability Budget • Climate Action Planning Professional Services • Eagan Art House Sustainability Components • Support for Fleet Electrification and EV System Equipment 2024 Sustainability Budget Highlights Is the Council supportive of the 2024 Sustainability Budget? Policy Question: Agenda Information Memo  November 14, 2023 Special City Council Workshop      VI.  2024‐2025 ENTERPRISE AND SPECIAL REVENUE OPERATING FUND BUDGETS    Direction For Consideration:      To provide direction to staff regarding the proposed 2024‐2025 fund budgets for:    ENTERPRISE FUNDS:  o Public Utilities (Water, Sanitary Sewer, Street Lighting, Storm Drainage and Water  Quality)  o Civic Arena  o Cascade Bay  o Community Center    SPECIAL REVENUE FUND  o ETV  o Tree Mitigation  o Cedar Grove Parking Garage  o Opioid Prevention     To direct that the budgets be placed on a future City Council meeting Consent Agenda for formal  ratification or studied further.    Facts:     GENERAL INFORMATION     By definition, enterprise funds are established to account for self‐supporting activities with  revenues primarily from user fees at rates set by the City Council.     Other minor special revenue funds will be submitted for approval at a regular City Council  meeting in December.     The 2024 budget is the first year of the two‐year 2024‐2025 budget cycle.     The budget team has met on a regular basis during the last several months, including periodic  meetings with director and staff responsible for the enterprise and special revenue fund  budgets to discuss the impacts of COVID on the respective operations.     COVID had significant impacts on the three recreation enterprise funds: Cascade Bay,  Community Center, and the Civic Arena in 2020 and 2021.  Resulting financial impacts are still  being felt in all facilities, however, the Arena and Cascade Bay are recovering at a faster pace  than the Community Center, and in most cases, are at pre‐pandemic levels.     Staff responsible for these budgets will be available at the meeting to expand on policy issues  and respond to questions.     Agenda Information Memo  November 14, 2023 Special City Council Workshop        PUBLIC UTILITIES (Water, Sanitary Sewer, Street Lighting, Storm Drainage and Water Quality)     The Public Utilities Fund budgets note a net cash outflow of $6.16 million in 2024 and $0.89  million in 2025.  The higher than usual budgeted outflow amounts are from the increased capital  improvement costs in the Public Utilities budgets.  As outlined in the AE2S infrastructure study  as presented in 2021, the lifecycle of the City’s infrastructure is beginning to necessitate  reinvestment and maintenance.  To pay for these improvements, the City contracted with  Northland Securities to prepare a utility rate study that resulted in a long‐term financial plan to  institute utility rates, utilizes existing resources, combined with the issuance of bonds, to  achieve revenue sufficiency for operating and capital needs over the next 20 years for the  Water, Sewer and Storm Water Utility Funds.  This model is updated and analyzed annually by  staff with the most recent and relevant financial information in an effort to propose utility rates  with financial sustainability of the Public Utilities Fund as a primary goal.  As a result, $5.65  million of capital projects are proposed to be paid for with bond proceeds in 2025.     The Public Utilities budgets includes a Water Quality Maintenance position for 2024.  This  position will increase Water Quality inspections and maintenance, support winter aeration  efforts and provide additional resources for snow and ice control operations.     The City participates in an annual utilities rate survey by AE2S, an engineering consulting firm.   In the 2023 survey, Eagan’s combined rates for water, wastewater and stormwater ranked 7th  lowest among the 29 Twin Cities metro communities responding to the survey.       User rates for the utilities are approved annually with the Fee Schedule adoption in December.   More information on the rate increases will be presented at the December 12, 2023 public  hearing on these and other rate adjustments.  In addition, the following rate increases are  expected to be proposed based on the updated Northland Utility model:  o Water:  6.8 %  o Sanitary sewer:  9.2 %   o Street lighting:  1.5 %  o Storm drainage/water quality:  12 %      CIVIC ARENA     Parks and Recreation is proposing bumper cars on ice as a new program in 2024 with an initial  investment of $136,000.  The funds will come from Civic Arena fund reserves, if available, to  launch the program or they would borrow from other internal resources as an internal loan if  with a payback on the investment to be in 4 years.     The Council will be asked to adopt all rates when the City‐wide fee schedule is adopted in  December.  These rates will include a $5 increase to ice rental rates and skate school lessons.   With rental of ice‐time expected to be consistent with past years, the rate increase will result in  additional rental revenue for the facility.     The proposed 2024 Civic Arena budget does not include the use of ARPA funds.  Agenda Information Memo  November 14, 2023 Special City Council Workshop      CASCADE BAY     City staff will present new and existing rate changes in December that include increases $5 to  season‐long passes in 2024.  This is expected to generate an additional $137,500 of revenue for  2024.     Total attendance for the facility amounts to just over 2.8 million patrons since its inception.  In  2023, attendance for the year estimated to 119,000.  In comparison, the facility’s average  annual attendance from 2010‐2019 (pre‐COVID) was 115,450.     The proposed 2024 Cascade Bay budget does not include the use of ARPA funds.    COMMUNITY CENTER     The Council will be asked to adopt all rates when the City‐wide fee schedule is presented in  December.  The 2024 Budget includes adjustments to fitness memberships for gym and court  access.  Other adjustments are minor in nature.  Daily admission and fitness membership fees  are currently programmed to stay the same for 2024.       The Community Center continues to serve Eagan’s residents and businesses as a fitness center,  and an event and meeting facility.       From the Community Center’s inception, it was recognized that fee revenues from operations  would be insufficient to cover operating expenses.  The budget has historically been balanced  using antenna lease revenues.  In response to the negative impact COVID‐19 has had on the  Community Center’s operations, a combination of antenna lease revenues ($456,900) and ARPA  funding ($179,900) are forecast to be used in 2024.      The budget in 2025 includes transferring $471,600 of antenna lease revenue and follows the city  historic practice and direction of the City Council of using antenna lease revenue for financial  support.  ARPA funding is no longer eligible to be used in 2025.  Budgeted revenue is believed to  be based off conservative estimates and reserves are available to support the Community  Center expenditures if warranted after actual results are accounted for in 2025.      ETV     ETV is funded by a combination of PEG fees and franchise fees.  By FCC rules, PEG fees can only  be used for programming costs, not staff costs, so franchise fees are transferred to the ETV Fund  to cover ETV staff costs and PEG fees fund the balance of the fund.      The proposed ETV operational budgets are mostly status quo except for the moving of ETV staff  to City Hall.  Similar to the Public Utilities Fund, an internal transfer of PEG funds is included in  the 2024 and 2025 budgets to reimburse the General Fund for leased space and costs associated  with housing the ETV staff at City Hall.      Agenda Information Memo  November 14, 2023 Special City Council Workshop     Franchise Fee revenue is currently an operational funding source for ETV and the  Communications and Engagement Department.  As noted in previous budgets, the revenue is  expected to continue to decline in 2024 and 2025, due to “cord cutting” competition and the  FCC rule changes.  Estimates show the cash balance in the Franchise Fee Fund will be negative in  2026 without the use of Tax levy to pay for the Communications and Engagement Department.   Based on previous City Council direction, staff is phasing in tax levy funds to pay for the  Communications and Engagement Department.  Remaining annual franchise fee allocations are  deemed to be sufficient to support E‐TV at its current operational levels through 2027.     TREE MITIGATION     2024 is the fifth of year of the seven‐year plan to remove trees infected by the emerald ash  borer (EAB).   Costs for the removal of the EAB infested trees is proposed to be paid from the  Sustainability Fund beginning in the 2024 Budget.     Tree mitigation fees are funding the program, which includes one staff person and contractual  services for treatment and/or tree removal.       Tree mitigation funds are limited, and future revenue is dependent on development, uncertain  and unreliable for recurring operational expenses.  The programming in this fund will be  monitored for appropriate level of funding in future years.    CEDAR GROVE PARKING GARAGE     2024 is the tenth year of operations of Cedar Grove Parking garage.     Parking stall lease revenue pays the majority of the costs associated with the care and  maintenance of the facility.      Tax levy support has historically been programmed to pay for a small portion of the parking  ramp costs.  $62,000 is programmed in the 2024 budget.     Maintenance of the ramp is mostly performed through contractual services     OPIOID PREVENTION     At the November 1, 2022, the City Council approved a resolution to authorize participation in  the National Opioid Settlement agreement.     Settlements continue to grow with distributors, manufacturers, and retailers.  The most recent  class‐action settlement is with McKinsey, a pharmaceutical company, for $207 million.  The city  portion of the funds are still being determined and are expected to be received in 2024.      The proposed budget programs known class settlements revenue to date for the 2024 and 2025  budgets.  Settlements are being distributed inconsistently to the City’s and County’s by the  appointed distributors and Staff is learning more regarding these distributions.    Agenda Information Memo  November 14, 2023 Special City Council Workshop       A modest amount of expenditures are programmed for community events, similar to the one  held in 2023, at this time.  Staff is working with Dakota County Public Health on additional  programming use of the funds and will present budget amendments as programming becomes  clearer.      The City is expected to receive over $812,000 for the next 18 years based on what has been  settled to date.  These funds are restricted to Opioid crisis response provisions and have no  timeline restrictions.        PUBLIC POLICY QUESTIONS    1. Is the City Council supportive of the proposed 2024 Enterprise and Special Revenue Fund  Budgets?    2. Is the level of ARPA dollars budgeted considered acceptable for the Eagan Community Center?         Attachments: (3)    VI‐1 2023 Metro Utility Rate Survey Results  VI‐2 2024‐2025 Enterprise Fund and the Special Revenue Fund Budgets   VI‐3 Slideshow presentation  Sanitary Street Storm Water Water Sewer Lighting Drainage Quality Revenues: Service charges 8,409,400$ 10,667,800$ 951,300$ 1,610,800$ 2,416,100$ 24,055,400$ Connection permits 12,500 7,500 - - - 20,000 Meter sales 60,000 - - - - 60,000 Other 10,000 - - - - 10,000 Total revenues 8,491,900$ 10,675,300$ 951,300$ 1,610,800$ 2,416,100$ 24,145,400$ Operating Expenses: Personal services 2,968,500 1,402,300 15,400 355,800 794,200 5,536,200 Supplies, repairs, maint. 1,361,900 240,300 - 123,600 78,500 1,804,300 Other services & charges 2,534,600 664,000 698,100 554,000 214,400 4,665,100 Merchandise for resale - - - - - - Transfers Out 1,245,600 592,200 61,300 40,800 102,100 2,042,000 MCES disposal charges - 7,444,000 - - - 7,444,000 Total operating expenses*8,110,600$ 10,342,800$ 774,800$ 1,074,200$ 1,189,200$ 21,491,600$ Net operating cash inflow(outflow) 381,300 332,500 176,500 536,600 1,226,900 2,653,800 Capital 2,789,900 4,042,400 648,000 1,929,500 844,600 10,254,400 *Excluding depreciation expense Other non-departmental revenues: Interest income 450,000 Connection charges 285,000 Antenna lease revenue (excludes ECC allocation) 590,600 Other 95,000 Total - non-dept revenue 1,420,600 Net cash inflow (outflow)(6,180,000)$ Public Utilities Fund 2024 Budget Revenue and Expense Summary Sanitary Street Storm Water Sewer Lighting Drainage Quality Revenues: Service charges 9,004,800$ 11,641,500$ 965,500$ 1,804,000$ 2,706,000$ 26,121,800$ Connection permits 12,500 7,500 - - - 20,000 Meter sales 60,000 - - - - 60,000 Other 10,000 - - - - 10,000 Total revenues 9,087,300$ 11,649,000$ 965,500$ 1,804,000$ 2,706,000$ 26,211,800$ Operating Expenses: Personal services 3,127,200 1,467,900 16,100 377,100 840,300 5,828,600 Supplies, repairs, maint. 1,226,400 240,300 - 123,600 76,600 1,666,900 Other services & charges 2,622,400 664,700 744,900 562,900 217,800 4,812,700 Merchandise for resale - - - - - - Transfers Out 1,311,600 623,600 64,500 43,000 107,500 2,150,200 MCES disposal charges - 7,965,000 - - - 7,965,000 Total operating expenses*8,287,600$ 10,961,500$ 825,500$ 1,106,600$ 1,242,200$ 22,423,400$ Net operating cash inflow(outflow) 799,700 687,500 140,000 697,400 1,463,800 3,788,400 Capital 4,039,600 4,271,100 55,900 1,261,100 2,252,500 11,880,200 Bond Proceeds 1,750,000 3,900,000 - - - 5,650,000 *Excluding depreciation expense Other non-departmental revenues: Interest income 475,000 Connection charges 325,000 Antenna lease revenue (excludes ECC allocation) 635,700 Other 100,000 Total - non-dept revenue 1,535,700 Net cash inflow (outflow)(906,100)$ Public Utilities Fund 2025 Budget Revenue and Expense Summary Water 2021 2022 2023 2024 2025 Actual Actual Budget Budget Budget Operating Revenues Group Sales 143,825$         285,572$         275,800$         320,900$         362,100$          Concessions 6,018                17,938              10,000              75,000              75,000               Merchandise Sales 1,434                5,647                9,000                5,000                5,000                 Vending 5,058                13,819              10,000              15,000              15,000               Rental 800,363            826,497            853,100            854,000            864,000             Other 66,686              68,053              27,000              27,000              30,000                   Total Revenues 1,023,384        1,217,526        1,184,900        1,296,900        1,351,100         Operating Expenses Personal Services 580,858$         660,082$         764,300$         788,700$         812,700$          Parts & Supplies 41,855              59,341              76,900              88,400              97,900               Merchandise for Resale 9,055                20,586              30,000              25,000              25,000               Services & Other Charges 258,390            301,887            314,300            321,200            336,300             Capital Outlay ‐ Operating 8,540                56,425              89,700              25,600              17,200                   Total Expenses 898,698            1,098,321        1,275,200        1,248,900        1,289,100            Operating Gain (Loss)124,686$         119,205$         (90,300)$          48,000$            62,000$             Other Financing Sources (Uses) General Fund Transfer In 185,500             ‐                      ‐                      ‐                      ‐                      ARPA Transfer In 5,100                123                    210,300             ‐                      ‐                      Capital Outlay ‐                      ‐                      ‐                     (156,600)          (35,000)              Renewal & Replacement Contribution (240,000)          (120,000)          (120,000)          (120,000)          (120,000)              Total Other Financing Sources (49,400)             (119,877)          90,300              (276,600)          (155,000)              Total Gain (Loss)75,286$            (672)$                 ‐$                  (228,600)$        (93,000)$           Ending Operating Cash Balance (375,916)$        (490,492)$        (490,492)$        (719,092)$        (812,092)$         Ending Capital Reserve Cash Balance 579,880            669,044            527,044            600,044            712,044             Civic Arena Fund 2024‐2025 Budget Revenues, Expenses and Other Disbursements 2021 2022 2023 2024 2025 Actual Actual Budget Budget Budget Operating Revenues Daily Admissions/Season Pass 796,554$         1,131,297$      915,000$         1,162,500$      1,262,500$        Group Sales 28,374              137,384            170,000            121,500            132,500             Concessions 207,785            345,480            245,000            350,000            350,000             Classes / Camps 15,943              17,678              20,000              20,000              20,000                Merchandise Sales 15,203              17,614              18,000              18,000              19,000                Rental 2,600                15,234              15,000              17,000              17,000                Other (2,190)               13,208              1,000                 ‐                      ‐                          Total Revenues 1,064,269        1,677,895        1,384,000        1,689,000        1,801,000          Operating Expenses Personal Services 708,181$         921,500$         974,200$         1,044,500$      1,075,900$        Parts & Supplies 73,569              121,884            129,400            143,200            147,900             Cost of Concession Sales 103,136            167,187            135,000            175,000            175,000             Services & Other Charges 128,265            156,010            225,400            206,800            213,200             Capital Outlay ‐ Operating 36,679              6,451                1,500                22,100              12,300                    Total Expenses 1,049,830        1,373,032        1,465,500        1,591,600        1,624,300             Operating Gain (Loss) 14,439$            304,863$         (81,500)$          97,400$            176,700$           Other Financing Sources (Uses) General Fund Transfer 348,100             ‐                      ‐                      ‐                      ‐                      ARPA Transfer In ‐                      ‐                     171,500             ‐                      ‐                      Renewal & Replacement Contribution (180,000)          (90,000)             (90,000)             (90,000)             (90,000)                 Total Other Financing Sources (Uses) 168,100            (90,000)             81,500              (90,000)             (90,000)                 Total Gain (Loss) 182,539$         214,863$          ‐$                  7,400$              86,700$             Ending Operating Cash Balance 258,313            403,399            403,399            410,799            497,499             Ending Capital Reserve Cash Balance 901,170            970,356            1,033,556        1,121,056        1,211,056          Aquatic Facility (Cascade Bay) Fund 2024‐2025 Budget Revenues, Expenses and Other Disbursements 2021 2022 2023 2024 2025 Actual Actual Budget Budget Budget Operating Revenues Personal Trainers 54,778$            79,540$           50,000$            70,000$            72,100$            Equipment Rental 2,631                (613)                  ‐                      ‐                      ‐                     Parks/Rec Programming 68,755              112,586           79,000               150,000            154,500            Concessions/Vending/Merchandise Sales 18,942              6,437                ‐                     12,000               12,400              Group Sales 11,500              38,429             36,000               70,000               72,100              Daily Admissions 61,073              80,765             70,500               95,000               97,900              Memberships 373,605            504,734           500,000            575,000            592,300            Room & Facility Rentals 284,949            328,873           336,500            500,000            515,000            Contract Revenue 48,735              91,490             75,000               99,000               100,000            ECVB Rent 17,711              20,251             21,500               23,500               24,200                  Total Operating Revenues 942,679            1,262,492       1,168,500         1,594,500         1,640,500        Operating Expenses Personal Services 1,168,232$      1,213,410$     1,488,800$       1,550,800$       1,604,300$      Parts & Supplies 39,515              65,285             79,600               78,300               80,900              Services & Other Charges 367,868            419,967           430,600            456,900            474,700            Cost of Merchandise Sales 3,642                9,864               7,300                 11,100               11,600              Capital Outlay ‐ Operating 6,221                4,171               6,900                 8,400                 11,800                  Total Operating Expenses 1,585,478        1,712,697       2,013,200         2,105,500         2,183,300           Operating Gain (Loss)(642,799)$        (450,205)$       (844,700)$         (511,000)$         (542,800)$        Other Financing Sources (Uses) Other Revenue 50,104              88,944             50,000               50,000               50,000              Antenna Lease Revenues Transfer In 396,600            272,656           408,000            456,100            471,600            ARPA Transfer In ‐ Capital ‐                      ‐                     ‐                      ‐                      ‐                     ARPA Transfer In ‐ Operating 436,190            746,484           561,700            179,900             ‐                     Renewal & Replacement Contribution (350,000)          (175,000)         (175,000)           (175,000)           (175,000)             Total Other Financing Sources (Uses) 532,894            933,084           844,700            511,000            346,600               Total Gain (Loss)(109,905)$        482,879$         ‐$                    ‐$                   (196,200)$        Ending Operating Cash Balance 1,201,653        928,947          928,947            928,947            732,747            Ending Capital Reserve Cash Balance 1,678,330        1,855,138       1,603,335         1,635,835         1,356,535        Eagan Community Center Fund 2024‐2025 Budget Revenues, Expenses, and Other Disbursements 2021 2022 2023 2024 2025 Actual Actual Budget Budget Budget Revenues PEG fees 356,855$         278,040$         272,900$         261,600$         253,800$          City Contribution ‐ Cable Franchise Fees 477,445            379,303            539,600            567,700            600,100             CARES/ARPA Transfer ‐                     660                     ‐                      ‐                      ‐                      Other Charges 863                    42,629              14,200              50,000              55,000                   Total Revenues 835,163            700,632            826,700            879,300            908,900             Expenditures Personal Services 476,715$         377,682$         539,600$         567,700$         600,100$          Parts & Supplies 3,868                4,270                35,700              35,200              35,200               Services & Other Charges 96,195              89,282              123,100            115,100            107,900             Capital 29,703              13,010              67,800              205,000            148,800                 Total Expenses 606,481            484,244            766,200            923,000            892,000             Total Gain (Loss) 228,682            216,388            60,500              (43,700)            16,900               Other Financing Sources (Uses):      Transfers Out ‐ City Hall Space ‐                      ‐                      ‐                      ‐                     (40,000)              Total Other Financing Sources (uses)‐                      ‐                      ‐                      ‐                     (40,000)              Ending Fund Balance (PEG) 1,301,711$      1,518,099$      1,578,599$      1,534,899$      1,551,799$       Expenditure ‐ type PEG 129,036            104,941            226,600            355,300            331,900             Non‐PEG 477,445            379,303            539,600            567,700            600,100                 Total 606,481            484,244            766,200            923,000            932,000             Eagan TV 2024‐2025 Budget Revenues, Expenses, and Other Disbursements 2021 2022 2023 2024 2025 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year 707,049$       652,442$       556,826$       410,726$       232,426$           Revenues:      Tree Mitigation 35,360            178,370          25,000            25,000            25,000                     Interest on Investments 399                  (6,714)             4,000              3,500              3,000                       Donations 450                   ‐                        ‐                        ‐                        ‐                           Total Revenues 36,209            171,656          29,000            28,500            28,000                Expenditures:        Salaries and Wages ‐ Regular 44,637            70,364            72,100            76,800            81,900                       PERA‐Coordinated 3,060              5,101              5,400              5,800              6,100                         FICA 3,074              5,123              5,500              5,900              6,300                         Insurance 8,577              12,450            17,000            18,200            19,700                               Personal Services 59,348            93,038            100,000          106,700          114,000                   Auditing 100                   ‐                   100 100 100      Tree Mitigation 31,368            174,234          75,000            100,000          100,000                             Services and Other Charges 31,468            174,234          75,100            100,100          100,100              Total Expenditures 90,816            267,272          175,100          206,800          214,100              Fund Balance, End of Year 652,442$       556,826$       410,726$       232,426$       46,326$              Tree Mitigation Revenues, Expenses, and Other Disbursements 2024‐2025 Budget 2021 2022 2023 2024 2025 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year (19,309)$         46,685$          29,897$          25,197$          72,397$              Revenues:      Property Taxes 82,551            53,904            56,000            59,000            62,000                     Contribution/Cost Share 346,901          498,670          445,000          432,600          442,500                   Interest on Investments (267)                635                  (1,000)             500                  1,000                  Total Revenues 429,185          553,209          500,000          492,100          505,500              Expenditures:        Building/Cleaning Supplies 3,468               3,428               16,300            12,900            13,300                       Turf Maintenance ‐                    ‐                       5,200               6,000               6,000                         Auditing 150                   ‐                       100                  100                  100                             Electricity 31,186            43,286            39,000            39,000            39,000                       Natural Gas Service 8,074               9,132               8,500               10,000            10,000                       Water 424                  279                  1,000               1,000               1,000                         Other Contractual Services 96,308            203,839          153,400          155,000          155,000                     Telephone 4,215               4,168               4,200               4,400               4,400                       Maintenance Contracts 207,466          236,415          220,100          197,500          207,400                   Insurance 11,900            11,900            11,900            13,000            13,000                     Landscaping ‐                    ‐                        ‐                       6,000               6,000                       Other Improvements ‐                   57,550            45,000             ‐                        ‐                           Total Expenditures 363,191          569,997          504,700          444,900          455,200              Fund Balance, End of Year 46,685$          29,897$          25,197$          72,397$          122,697$            Cedar Grove Parking Garage 2024‐2025 Budget Revenues, Expenses, and Other Disbursements 2021 2022 2023 2024 2025 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year ‐$                   ‐$                  158,673$         208,973$         263,973$          Revenues:      Miscellaneous Income ‐$                  158,833$         50,000$           55,000$           72,000$                 Investment Income ‐                    (160)                  300                   500                   700                    Total Revenues ‐                    158,673           50,300              55,500              72,700               Expenditures:      Parts & Supplies ‐$                   ‐$                   ‐$                   ‐$                   ‐$                        Services & Other Charges ‐                     ‐                     ‐                    500                   500                    Total Expenses ‐                     ‐                     ‐                    500                   500                    Fund Balance, End of Year ‐$                  158,673$         208,973$         263,973$         336,173$          Opioid Prevention 2024‐2025 Budget Revenues, Expenses, and Other Disbursements 2024 and 2025 Enterprise & Special Revenue Fund Budgets November 14, 2023 Special City Council workshop Funds Covered Enterprise Funds Special Revenue  Funds Public Utilities Water Sewer Street Lighting Storm Drainage Water Quality Civic Arena Cascade Bay Community Center ETV Tree  Mitigation (EAB) Cedar Grove Parking Garage Opioid Prevention General Information Enterprise funds primarily supported by user  fees Special revenue funds supported by specific  funding programs This is first year of two‐year budget COVID impacts Public Utilities 1 new position to be added in 2024 Cash outflows of $6.2 million for 2024  and $0.89 million  for 2025. Bonding to occur in 2025  for Capital projects ‐$5.65 ‐$3.36 ‐$5.06 ‐$1.98 ‐$2.15 ‐$6.16 ‐$0.89 ‐$8.0 ‐$6.0 ‐$4.0 ‐$2.0 $0.0 2020 2021 2022 2023 2024 2025 Mi l l i o n s Cash flow History Public Utilities Long‐term financial analysis results: Combination of Bonding or other Cash proceeds for  2025 projects Rate adjustments, and infrastructure fee to pay for  maintenance and improvements to aging  infrastructure: Water 6.8% Sewer 9.2% Street Lighting 1.5% Storm Drainage/Water Quality 12% AE2S Survey –Eagan has the 7th lowest rates out of  29 metro communities Public Utilities 1 New position –Water Quality maintenance worker Inspections and Maintenance efforts Support winter aeration efforts Additional resource for snow and ice operations  including cul de sac plowing Utility Parts and Supplies Costs and increased maintenance efforts Water Treatment –Cost of Chemicals Met Council Sewer treatment costs Are the proposed rate increases acceptable? Is the City Council supportive of the proposed 2024  Public Utility Budgets? Policy Questions - Utilities Recreation Facilities Fees and charges Arena ‐$5  increase to ice rental rates and  skate school lessons Cascade Bay – $5   increase to season passes for 2024  $1 increase to daily admissions for 2025    ECC –rate adjustments to court rentals and  Blast access Recreation Facilities •New Ventures •Bumper Cars on Ice  –Initial investment  $136,600 •Payback in 4 years Recreation Facilities Long‐standing practice to set aside money each  year to fund replacement of capital items at the  recreation facilities Operating revenue in 2024  are not sufficient to  fund R&R set‐asides for the Eagan Community  Center Staff recommends the 2024  R&R set‐aside be  funded –operational/reserves 2024  capital R&R set‐aside needs: Civic Arena $      120,000 Cascade Bay 90,000 Community Center 175,000 Total $       385,000 Recreation Facilities Eagan Community Center continues to  recover from COVID impacts: 2024 Estimated  impact ARPA Funding ‐$179,900 2025  Estimated impact $196,200 in budgeted operating loss is not  eligible for ARPA Funding Conservative Budgeting on revenue ECC has reserves to cover loss if needed Revenue  initiatives –study for future years Is the City Council supportive of the proposed 2024  Recreation Facilities  Budgets? Is the level of ARPA dollars budgeted considered acceptable for the Eagan  Community Center? Policy Questions – Recreation Facilities ETV Funded by combination of PEG and cable  franchise fees Budget is mostly status quo ETV is moving to City Hall –lease space Franchise Fee Funding is adequate in 2024.   2025 and ongoing years may require  additional funding in order to maintain  positive cash flow. Tree Mitigation (EAB) 2024  is 5th year of 7‐year program to  mitigate EAB Existing tree mitigation reserves are limited.  Future revenues are dependent on  development and uncertain. This program  will be monitored for appropriate level of  funding Staff will continue to monitor progress on  EAB  Cedar Grove Parking Garage 2024  is 10th year of the Cedar Grove Parking  garage 89% of the parking stalls are leased for the  use of the parking for adjoining businesses. Lease revenue pays for the majority of the  costs.     Maintenance and care of the ramp is mostly  contractual services. Reserves  are slowly growing and set aside for  future capital needs. Opioid Prevention City Council approved resolution to authorized  participation in the settlement in 2021 More settlements are occurring with large  pharmaceutical companies –most recent is  with Mckinsey.   Funds are expected in 2024 $207  million for class members –unsure of City portion Planning to Partner with Dakota County Public  Health; awaiting taskforce reccommendations Prevention community meeting was held in  2023 Does the Council have any concerns about the 2024  Special Revenue Fund  Budgets as presented tonight? Policy Questions – ETV, Tree Mitigation, Cedar Grove Parking Ramp, Opioid Prevention Funds Agenda Information Memo November 14, 2023 Special City Council Workshop VII. Residential Program Facility and Residential Shelters Direction for Consideration: Provide direction to staff for proposed City Code amendments to Chapter 11 regarding Residential Program Facilities and Residential Shelters Background ➢ In September of this year staff presented Council background information and findings regarding Residential Program Facilities and Residential (Emergency) Shelters. ➢ The City has been approached regarding two similar land use types that are not specifically addressed within the Zoning Code. A privately operated Intensive Residential Treatment Service (IRTS) facility (Residential Program Facility) and a Dakota County operated emergency shelter (Residential Shelter). Residential Shelters ➢ A Dakota County committee evaluated several potential properties for an emergency shelter facility within the County, ultimately selecting the Norwood Inn as the preferred site. ➢ Following a public meeting earlier this year, the County Board opted not to pursue State grant money and instead will continue evaluating potential site s for a County operated shelter. ➢ The County is seeking to provide a 40-bed congregate care facility that will focus on transitioning shelter guests to stable housing. The facilit y would include private sleeping and storage areas with shared bathrooms, dining, and living areas. ➢ The City of Eagan has three Residential Shelter type facilities that provide temporary housing and services: o The Lincoln House, a youth housing program that provides housing and services to young adults ages 18 to 24 who have aged out of the foster care system. The property is owned and operated by the Dakota County CDA. The use was reviewed and approved through a Planned Development. o Robert Lewis House, a women’s shelter that is owned and operated by 360 Communities. The 23-bed facility was approved in 1985 through a conditional use permit within the Limited Business (LB) zoning district. o Dakota Woodlands (previously known as Mary’s Shelter) assists up to 22 displaced families, including connecting them with service providers for transportation, medical and social services, and finding permanent housing. The use was approved through review of a conditional use permit in 1997 within the Limited Business (LB) zoning district. • Most recently, 360 Communities has announced it is seeking funding to construct a new 50-bed shelter on the site of the current Lewis House, expanding the current housing capacity. A future phase is also anticipated adding 30 to 40 permanent supportive housing units. • The City Code currently allows “Community Service operations” as an accessory use within the PF, Public Facilities zone district, generally in affiliation with a church organization. Dakota County has coordinated with several Dakota County churches, including a number of Eagan churches, to provide needed services and overnight stays on a rotational basis. Residential Program Facility (IRTS Proposal) ➢ At a July 2023 Listening Session, staff provided information regarding a proposal to construct a 16-unit IRTS facility and its conformance to a Residential Program, as defined in the City Code. ➢ The privately operated IRTS facility would provide community-based medically monitored mental health rehabilitation/habilitation services with temporary stays of no more than 90 days. Clients are provided sleeping and bathroom facilities within each unit, and a centralized kitchen for food service. Facilities are licensed through the Minnesota Department of Public Health. ➢ City Code currently includes a definition for “Residential Program”, however the use terms included in the definition are dated and the use is not included within any of the zoning districts. ➢ State Statutes currently allow residential programs with a licensed capacity serving 6 or fewer persons within single-family residential zones. In addition, residential programs serving 7 to 16 persons shall be considered a permitted multi-family residential use for the purposes of zoning. Municipalities may require a conditional use permit to assure proper maintenance and operation of a residential program. However, conditions imposed must not be more restrictive than those imposed on other conditional use s of residential property in the same zones unless the additional conditions are necessary to protect the health and safety of the persons being served in the program. ➢ Residential Program Facilities include but are not limited to: state institutions unde r the control of the Commissioner of Public Welfare, foster homes, residential treatment centers, maternity shelters, group homes, residential programs or schools for handicapped children. Ordinance Highlights – Residential Program Facility section ➢ Existing Residential Program definition to be struck and replaced with new Residential Program Facility definition. ➢ Residential program facilities serving six or fewer persons proposed to be allowed as a permitted use in R-1 (Residential Single), R-1S (Residential Single - Small Lot), R-2 (Residential Double), and R-3 (Residential Townhouse) districts. Would also be allowed through review of Planned Development or PD Amendment. ➢ Residential program facilities serving up to 16 persons are proposed to be allowed in R-4 (Residential Multiple), LB (Limited Business), and NB (Neighborhood Business) districts upon the council's granting of a conditional use permit. (Note: Staff compared the use to Assisted Living facilities, which are conditional uses in the LB and NB zoning district). Would also be allowed through review of Planned Development or PD Amendment. ➢ Ordinance includes a provision restricting residential program facilities for placement of parolees by the courts, court services department, parole authority or other correctional agencies. ➢ A total of six performance standards are proposed and include: o Minimum parking requirements o 1,320-foot separation from other residential program facilities serving more than 6 persons o Abiding by all federal, state and local regulations including MN Building Code. o Requirement to place parking in driveway or parking lot. o May be new or existing structures. o City may impose additional conditions to address specific impacts of the facility. Ordinance Highlights – Residential Shelters section ➢ Created separate section within Code to make it distinct from Residential Program Facility. ➢ Staff modified the definition from “Emergency Shelter” to “Residential Shelter” to capture other existing shelter facilities (i.e. Lewis House, Dakota Woodlands, etc.) that provide housing and services. ➢ Similar to Residential Program Facilities, Residential Shelters have two categories based on number of persons, those serving up to 16 persons and those serving no more than 75 persons. ➢ Residential Shelters serving no more than 16 persons are proposed to be allowed through conditional use permit approval in the R-4 (Residential Multiple), LB (Limited Business), and NB (Neighborhood Business) zone districts. Would also be allowed through review of Planned Development or PD Amendment. ➢ Residential Shelters serving no more than 75 persons are proposed to be allowed through conditional use permit approval in the NB and GB (General Business) zone districts. Would also be allowed through review of Planned Development or PD Amendment. ➢ Similar performance standards are provided for Residential Shelters as with Residential Program Facilities. Policy Questions 1. Is Council agreeable to the capacity limit of 75 persons for the larger Residential Shelter? 2. Should either use be included within the CSC, Community Shopping Center (Hotels are only allowed in two zoning districts, CSC being one, CSC zones primarily include Towne Center Area and area around Cliff Road and Nicols Road, other large commercial centers are zoned PD with CSC being base zone)? 3. State Statutes do not include separation requirements for shelter facilities as with Residential Programs. The draft ordinance currently includes a 1,320-foot separation requirement from other shelter facilities, similar to the Residential Program Facility portion of the ordinance. Is Council comfortable including a separation provision for shelters (applicants would have option to request variance)? Attachments (2): III-1 Draft Ordinance III-2 Presentation 1 ORDINANCE NO. ___ 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED “LAND USE REGULATIONS (ZONING)” BY AMENDING SECTIONS 11.30, 11.60, AND 11.70 REGARDING REGULATIONS OF RESIDENTIAL PROGRAM FACILITIES AND RESIDENTIAL SHELTERS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. The City Council of the City of Eagan does ordain: Section 2. Eagan City Code Chapter Eleven is hereby amended by revising Section 11.30 to delete the following definition as follows: Residential program means a program that provides 24-hour-a-day care, supervision, food, lodging, rehabilitation, training, education, habilitation, or treatment outside a person's own home, including a nursing home or hospital that receives public funds, administered by the commissioner of human services, to provide services for five or more persons whose primary diagnosis is mental retardation or a related condition or mental illness and who do not have a significant physical or medical problem that necessitates nursing home care; a program in an intermediate care facility for four or more persons with mental retardation or a related condition; a nursing home or hospital that was licensed by the commissioner of human services on July 1, 1987, to provide a program for persons with a physical handicap that is not the result of the normal aging process and considered to be a chronic condition; and chemical dependency or chemical abuse programs that are located in a hospital or nursing home and receive public funds for providing chemical abuse or chemical dependency treatment services under Minn. Stats. 1998, chapter 245B. Residential programs include home and community-based services for persons with mental retardation or a related condition that are provided in or outside of a person's own home. Section 2. Eagan City Code Chapter Eleven is hereby amended by revising Section 11.30 to add the following definitions to read as follows: Residential program facility means a facility licensed by the State of Minnesota for services providing 24-hour residential care, food, lodging, training, education, supervision, rehabilitation, habilitation, or treatment outside of a person’s own home for persons with mental health illness, developmental disability, physical disability, or functional impairment or who have substance use disorder or abuses substances. Residential Shelter means a supervised facility providing housing, food, services, and protection for persons needing temporary shelter for no fee or cost to the served persons. Residential shelter does not mean residential program facilities, community correctional facilities, day care or foster care facilities, hotels, nursing homes or other commercial lodging establishments. Section 3. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.70, subd. 34 to read as follows: 2 Subd. 34. Residential Program Facilities. A. Restrictions. A residential program facility shall comply with this subdivision. A residential program facility with a licensed capacity of serving six (6) or fewer persons are permitted in zoning districts outlined in City Code Section 11.60 of this chapter. A residential program facility with a licensed capacity of serving up to 16 persons may be permitted in zoning districts outlined in City Code Section 11.60 of this chapter upon the council's granting of a conditional use permit. No residential program facility with a licensed capacity of serving more than 16 persons shall be permitted in any district. A residential program facility shall not be permitted in any district if the facility serves one (1) or more persons who are placed there by a court, court services department, parole authority or other correctional agency having dispositional power over persons charged with or convicted of a crime or adjudicated delinquent and reside under the care and supervision of a residential program licensed by the Minnesota Department of Corrections. B. Conditional use permit application. All applications for a conditional use permit for a residential program facility shall comply with the conditional use permit application requirements set forth elsewhere in this Chapter. C. Performance standards and noncompliance. A residential program facility permitted in accordance with subparagraph A herein shall conform to the following standards, in addition to those standards set forth in the conditional use permit: 1. Parking Requirements: The following minimum parking spaces shall be provided and maintained on the property on which the residential program facility is located for the use of and during the life of the residential program facility use: • Residential Program Facility with licensed capacity to serve up to 6 residents: 2 spaces • Residential Program Facility with licensed capacity to serve 7 to 16 residents: 2 spaces + 1 stall for each 3 beds 2. A residential program facility with a licensed capacity of more than 6 persons shall not be permitted and a conditional use permit shall not be granted if the proposed facility will be within 1,320 feet of an existing residential program facility operating under a valid conditional use permit. 3. A residential program facility shall meet all federal, state and city regulations and laws, including the Minnesota State Building Code regulations applicable to the facility’s capacity and use classification thereunder. 4. Required parking must be located on a paved driveway or parking area. Screening of parking areas are subject to the regulations thereof as set forth elsewhere in this chapter. 3 5. The facility may be located in a new or existing structure. Any new structure or changes to the existing structure necessary to accommodate the facility must be residential in character. 6. The city may impose additional conditions in order to address the specific impacts of a proposed facility. Section 4. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.70, subd. 35 to read as follows: Subd. 35. Residential Shelter. A. Restrictions. A residential shelter serving up to 16 persons may be permitted in zoning districts outlined in City Code Section 11.60 of this chapter upon the council's granting of a conditional use permit. A residential shelter with a capacity to serve up to 75 persons may be permitted in zoning districts outlined in City Code Section 11.60 upon the council's granting of a conditional use permit. B. Conditional use permit application. All applications for a conditional use permit for a residential program facility and residential shelter shall comply with the conditional use permit application requirements set forth elsewhere in this Chapter. C. Performance standards and noncompliance. A residential shelter permitted in accordance with subparagraph A herein shall conform to the following standards, in addition to those standards set forth in the conditional use permit: 1. Parking Requirements: The following minimum parking spaces shall be provided and maintained on the property on which the residential shelter is located for the use of and during the life of the residential shelter use: • Residential Shelter: 2 spaces + 1 space for each 3 beds of maximum capacity 2. A residential shelter shall not be permitted and a conditional use permit shall not be granted if the proposed shelter will be within 1,320 feet of an existing residential shelter or a residential shelter operating under a valid conditional use permit. 3. A residential shelter shall meet all federal, state and city regulations and laws, including the Minnesota State Building Code regulations applicable to the facility’s capacity and use classification thereunder. 4. Required parking must be located on a paved parking area. Screening of parking areas are subject to the regulations thereof as set forth elsewhere in this chapter. 5. The facility may be located in a new or existing structure. 4 6. The city may impose additional conditions in order to address the specific impacts of a proposed facility. Section 5. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.60, subd. 5 (B)(3) to read as follows: Subd. 5. "R-1" Residential Single District. * * * * B. Permitted uses. * * * * 3. Residential program facility with a licensed capacity to serve 6 or fewer persons. Section 6. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.60, subd. 6 (B)(3) to read as follows: Subd. 6. "R-1S" Residential Single - Small Lot District. * * * * B. Permitted uses. * * * * 3. Residential program facility with a licensed capacity to serve 6 or fewer persons. Section 7. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.60, subd. 7 (B)(3) to read as follows: Subd. 7. "R-2" Residential Double District. * * * * B. Permitted uses. * * * * 3. Residential program facility with a licensed capacity to serve 6 or fewer persons. 5 Section 8. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.60, subd. 8 (B)(3) to read as follows: Subd. 8. "R-3" Residential Townhouse District. * * * * B. Permitted uses. * * * * 3. Residential program facility with a licensed capacity to serve 6 or fewer persons. Section 9. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.60, subd. 9 (C)(3) and (4) to read as follows: Subd. 9. "R-4" Residential Multiple District. * * * * C. Conditional Uses. * * * * 3. Residential program facility with a licensed capacity to serve up to 16 persons, subject to the regulations thereof as set forth elsewhere in this chapter. 4. Residential shelter with a capacity to serve up to 16 persons, subject to the regulations thereof as set forth elsewhere in this chapter. Section 10. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.60, subd. 10 (C)(13) to read as follows: Subd. 10. LB Limited Business District. * * * * C. Conditional Uses. * * * * 13. Residential program facility with a licensed capacity to serve up to 16 persons, subject to the regulations thereof as set forth elsewhere in this Chapter. 6 14. Residential shelter with a capacity to serve up to 16 persons, subject to the regulations thereof as set forth elsewhere in this chapter. Section 11. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.60, subd. 11 (C)(16) and (17) to read as follows: Subd. 11. NB Neighborhood Business District. * * * * C. Conditional Uses. * * * * 16. Residential program facility with a licensed capacity to serve up to 16 persons, subject to the regulations thereof as set forth elsewhere in this Chapter. 17. Residential shelter with a capacity to serve up to 16 persons, subject to the regulations thereof as set forth elsewhere in this chapter. 18. Residential shelter serving up to 75 persons at one time, subject to the regulations thereof as set forth elsewhere in this Chapter. Section 12. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.60, subd. 12 (C)(12) to read as follows: Subd. 12. GB General Business District. * * * * C. Conditional Uses. * * * * 12. Residential shelter providing maximum capacity of 75 persons, subject to the regulations thereof as set forth elsewhere in this chapter. Section 13. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ___", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. 7 Section 14. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 15. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council _____________________________ ___________________________ By: Elizabeth VanHoose By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: ____________ Date Ordinance Published in the Legal Newspaper: _____________ Date of Advisory Planning Commission Hearing: _____________ 8 The following is the official summary of Ordinance No. ___ as approved by the City Council of the City of Eagan on _________________. ORDINANCE NO. ___ SECOND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED “LAND USE REGULATIONS (ZONING)” BY AMENDING SECTIONS 11.30, 11.60, AND 11.70 REGARDING REGULATIONS OF RESIDENTIAL PROGRAM FACILITIES AND RESIDENTIAL SHELTERS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. Chapter 11, regulating the City’s land use and zoning, was amended to delete and add definitions and revise land use regulations to allow for (1) state licensed residential program facilities with a licensed capacity of serving six (6) or fewer persons as a permitted use in R-1 (Residential Single), R-1S (Residential Single - Small Lot), R-2 (Residential Double), and R-3 (Residential Townhouse) districts; (2) state licensed residential program facilities serving up to 16 persons as a conditional use in R-4 (Residential Multiple), LB (Limited Business), and NB (Neighborhood Business) districts; and (3) residential shelters serving up to 16 persons or providing up to 75 beds in R-4 (Residential Multiple) or NB (Neighborhood Business) or GB (General Business) districts depending on size of facility, all of which subject to conditional use permit and the enumerated regulations thereof. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, Minnesota 55122. Effective date. This ordinance shall take effect upon its passage and publication. Discussion on Residential Programs and Residential Shelters November 14, 2023 Residential Programs and Residential Shelters •16-unit Intensive Residential Treatment Service facility •Dakota County planning 40-bed congregate care facility •September 2023 staff presented findings on Residential Program Facilities and Residential (Emergency) Shelters Residential Programs and Residential Shelters Eagan has three Residential Shelter type facilities that provide temporary housing and services: ➢The Lincoln House o Housing and services for young adults (18 to 24) who aged out of foster care o Owned and operated by Dakota County CDA o Approved through a Planned Development. ➢Robert Lewis House o Women’s shelter o Owned and operated by 360 Communities o 23-bed facility was approved in 1985 through CUP o Limited Business (LB) zoning Residential Programs and Residential Shelters Eagan has three Residential Shelter type facilities that provide temporary housing and services: ➢Dakota Woodlands (previously Mary’s Shelter) o Assists up to 22 displaced families o Services including connecting them with service providers for transportation, medical and social services, and finding permanent housing o Approved through review of a CUP in 1997 o Limited Business (LB) zoning Residential Programs and Residential Shelters Residential program facility means a facility licensed by the State of Minnesota for services providing 24-hour residential care, food, housing lodging, training, education, supervision, rehabilitation, habilitation, or treatment outside of a person’s own home for persons with mental health illness, developmental disability, physical disability, or functional impairment or who have substance use disorder or abuses substances. Residential Shelter means a supervised facility providing housing, food, services, and protection for persons needing temporary shelter for no fee or cost to the served persons. Residential shelter does not mean residential program facilities, community correctional facilities, day care or foster care facilities, hotels, nursing homes or other commercial lodging establishments. Residential Programs and Residential Shelters ➢Performance standards include: o Minimum parking requirements o 1,320-foot separation from other facilities o Abiding by all federal, state and local regulations including MN Building Code o Requirement to place parking in driveway or parking lot o May be new or existing structures o City may impose additional conditions to address specific impacts of the facility •Residential Program Facilities serving 7 to 16 persons •CUP Required •CUP in R-4 (Residential Multiple), LB (Limited Business), NB (Neighborhood Business) •Residential Program Facilities serving 1 to 6 persons •Permitted in most residential zone districts •R-1,R-1S, R-2, R-3, PD •State requires cities allow up to 6 in residential zone districts unless specified Residential Programs and Residential Shelters •Residential Shelters –Serving no more than 75 persons •CUP Required •NB (Neighborhood Business), GB (General Business) •Allow in CSC?Hotels allowed only in CSC and BP •Residential Shelters –Serving no more than 16 persons •CUP Required •R-4 (Residential Multiple), LB (Limited Business), NB (Neighborhood Business) •Mimics same occupancy as Residential Program Facilities Residential Programs and Residential Shelters Recommended Zoning Districts for:A ( A g r i c u l t u r e ) E ( E s t a t e ) R- 1 ( R e s i d e n t i a l S i n g l e ) R- 1 S ( R e s . S i n g l e S m a l l L o t ) R- 2 ( R e s i d e n t i a l D o u b l e ) R- 3 ( R e s i d e n t i a l T o w n h o u s e ) R- 4 ( R e s i d e n t i a l M u l t i p l e ) R- 5 ( M a n u f a c t u r e H o m e P a r k ) LB ( L i m i t e d B u s i n e s s ) NB ( N e i g h b o r h o o d B u s i n e s s ) GB ( G e n e r a l B u s i n e s s ) CS C ( C o m m u n i t y S h o p p i n g C e n t e r ) I- 1 ( L i m i t e d I n d u s t r i a l ) I- 2 ( G e n e r a l I n d u s t r i a l ) RD ( R e s e a r c h a n d D e v e l o p m e n t ) BP ( B u s i n e s s P a r k ) PD ( P l a n n e d D e v e l o p m e n t ) P ( P a r k ) PF ( P u b l i c F a c i l i t i e s / I n s t i t u t i o n a l ) CG D ( C e d a r G r o v e D i s t . ) T ( T r a n s i t i o n a l ) State-licensed residential facility serving six or fewer persons P P P P PD/A State-licensed residential facility serving 16 or fewer persons C C C PD/A Emergency Shelters serving no more than 16 persons C C PD/A Emergency Shelters - no more than 75 beds C PD/A Similar Uses Clinics for human care P P PD/A Institutional uses: library, swimming pools, churches, public schools, religious centers, health center, and community buildings P PD/A P Nursing Homes, rest homes, retirement homes or hospitals for human care, day care centers, private schools C C PD/A Offices (of a general nature that do not include retail or warehousing) - Some medical have fallen under "office"P P P P PD/A Daycare facilities subject to State daycare licensing C C PD/A C (1) Health care facilities C PD/A Hospitals PD/A P Hotels C C PD/A C (1) When associated with a church As Presented in September Recommended Zoning Districts for:A ( A g r i c u l t u r e ) E ( E s t a t e ) R- 1 ( R e s i d e n t i a l S i n g l e ) R- 1 S ( R e s . S i n g l e S m a l l L o t ) R- 2 ( R e s i d e n t i a l D o u b l e ) R- 3 ( R e s i d e n t i a l T o w n h o u s e ) R- 4 ( R e s i d e n t i a l M u l t i p l e ) R- 5 ( M a n u f a c t u r e H o m e P a r k ) LB ( L i m i t e d B u s i n e s s ) NB ( N e i g h b o r h o o d B u s i n e s s ) GB ( G e n e r a l B u s i n e s s ) CS C ( C o m m u n i t y S h o p p i n g C e n t e r ) I- 1 ( L i m i t e d I n d u s t r i a l ) I- 2 ( G e n e r a l I n d u s t r i a l ) RD ( R e s e a r c h a n d D e v e l o p m e n t ) BP ( B u s i n e s s P a r k ) PD ( P l a n n e d D e v e l o p m e n t ) P ( P a r k ) PF ( P u b l i c F a c i l i t i e s / I n s t i t u t i o n a l ) CG D ( C e d a r G r o v e D i s t . ) T ( T r a n s i t i o n a l ) State-licensed Residential Program Facility serving six or fewer persons P P P P PD/A State-licensed Residential Program Facility serving 16 or fewer persons C C C PD/A Residential Shelters serving no more than 16 persons C C C PD/A Residential Shelters serving no more than 75 persons C C PD/A Similar Uses under City Zoning Code Clinics for human care P P PD/A Institutional uses: library, swimming pools, churches, public schools, religious centers, health center, and community buildings P PD/A P Nursing Homes, rest homes, retirement homes or hospitals for human care, day care centers, private schools (Assisted Living is included)C C PD/A Daycare facilities subject to State daycare licensing C C PD/A C (1) Hotels C C PD/A C Now Proposed Policy Questions 1.Is Council agreeable to the capacity limit of 75 persons for the larger Residential Shelters? 2.Should either use be included within the CSC, Community Shopping Center (Hotels are only allowed in two zoning districts, CSC being one, CSC zones primarily include Towne Center Area and area around Cliff Road and Nicols Road, other large commercial centers are zoned PD with CSC being base zone)? Policy Questions 3.State Statutes do not include separation requirements for Shelter Facilities as with Residential Programs. The draft ordinance currently includes a 1,320-foot separation requirement from other shelter facilities, similar to the Residential Program Facility portion of the ordinance. Is Council comfortable including a separation provision for shelters (applicants would have option to request variance)?