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11/03/2025 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota November 3, 2025 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Supina, Fields, Bakken and Hansen. A regular Eagan City Council meeting was held on Monday November 3, 2025, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Supina, Hansen and Fields and Bakken. Also present: City Administrator Miller, City Attorney Bauer, Director Matthys and Planner Schultz and Director Hutmacher. II. ADOPT AGENDA Councilmember Hansen moved and Councilmember Fields seconded a motion to adopt the agenda as presented. Aye:5, Nay 0; Motion Carried III. RECOGNITIONS AND PRESENTATIONS There were no recognitions and/or presentations IV. CONSENT AGENDA Mayor Maguire called for any members of the public wishing to request separate action on agenda items. Hearing none; Councilmember Bakken moved and Councilmember Supina seconded, a motion to approve the balance of the Consent Agenda. A. It was recommended to approve the following council meeting minutes: • October 7, 2025 Regular City Council Meeting Minutes • October 14, 2025 Special City Council Meeting Minutes • October 21, 2025 Regular City Council Meeting Minutes B. There were no personnel items. C. It was recommended to ratify the following check registers: • Check Register for the week ending October 17, 2025 • Check Register for the week ending October 24, 2025 D. It was recommended to approve the following ordinary and customary contracts: • Vendor Agreement with Blue Stem Reindeer for Old Fashioned Holiday on December 7, 2025 2 of 16 Regular Council Meeting Minutes November 3, 2025 • Vendor Service Agreement with Hannes Carlsen for Introduction to Spoon Carving at the Eagan Art House in January and February 2026 E. It was recommended to adopt a resolution to accept the following donations: • $110 from donations received from the Celebration of life for Ted Ringberg for the Eagan Historical Society to be used to support general operations • $20,000 from the Eagan Citizens Crime Prevention Association to be used toward the purchase of an ICOR Mini Caliber Robot for Public Safety • $7,000 from the Eagan Citizens Crime Prevention Association to be used toward the purchase of a portable remote flring cart for use by police department • $2,000 from Michelle Elbert for a memorial park bench F. It was recommended to approve contract with Fire Protection Services and amend the 2025 Fire Department budget to allow plan review assistance costing $24,553.22 G. It was recommended to approve Transfer of fund balance reserves to the Civic Arena Enterprise Fund from the General Fund. H. It was recommended to approve senior citizen deferment of special assessment for street improvements at 4253 Braddock Trail. I. It was recommended to approve Final Payments for City Contracts 24 -116, 24-94, 24-133, 24-121, 24-131 and 24-120 for Eagan Community Center, City Project 1576. J. It was recommended to approve Change Order No. 6 for Eagan Community Center Reinvestment Project (#1576) K. It was recommended to approve Resolution in Support of Dakota County’s 5 -Year Transportation Capital Improvement Program (2026-2030) L. It was recommended to approve Final Payment, Contract 25 -16, Bituminous Pavement Surface Treatment M. It was recommended to approve Final Payment, Contract 24 -14, 2024 Streetlight Improvements 3 of 16 Regular Council Meeting Minutes November 3, 2025 N. It was recommended to approve a Memorandum of Agreement Between Dakota County Community Development Agency and City of Eagan for Income Veriflcation Services for Townhomes of Widgeon Woods Home Improvement Area (HIA) Project O. It was recommended to adopt the amended General Fund Balance policy P. It was recommended to schedule Public Hearing for December 2, 2025 to Consider the 2026 Fee Schedule Aye:5 Nay, 0; Motion Carried. V. PUBLIC HEARINGS A. VACATE Drainage & Utility Easements, Lots 1 & 2, Block 1, Woods of Witham Lane Administrator Miller introduced the item and invited Director Matthys to provide additional information. Director Matthys presented a map and explained the applicants’ request to vacate existing drainage and utility easements to allow for the re -platting of the property. He noted that there is no cost to the City associated with this request. The applicants were present and available to provide further details or respond to questions. Mayor Maguire opened the public hearing and invited comments from members of the public regarding the proposed vacation of drainage and utility easements on Lots 1 and 2, Block 1, Woods of Witham Lane. No public comments were received. Councilmember Supina moved, and Councilmember Bakken seconded, a motion to close the public hearing and continue the vacation of the public drainage and utility easements on Lots 1 and 2, Block 1, Woods of Witham Lane. Aye:5, Nay 0; Motion Carried B. VACATE Drainage & Utility Easements, Lots 1 & 2 and Parts of Lot 3, Block 1, Hilltop Plaza Administrator Miller introduced the item and turned it over to Director Matthys for additional information. Matthys provided details regarding the applicants’ request, noting that the purpose of the request is for re-platting of the property. Matthys emphasized that 4 of 16 Regular Council Meeting Minutes November 3, 2025 there would be no cost to the City associated with the re-platting. No objections to the request had been received. Mayor Maguire called for members of the public wishing to comment on the item. Hearing none, Councilmember Hansen moved and Councilmember Fields seconded a motion to close the public hearing and continue the vacation of the public drainage and utility easements on Lots 1 and 2 and Part of Lot 3, Block 1, Hilltop Plaza. Aye:5, Nay 0; Motion Carried C. VACATE Excess Public Right of Way adjacent to Metcalf School Director Matthys provided a map and a brief history of the property. Matthys explained it’s purpose is to declare the land as surplus so that it may be sold, and noted that the City of Eagan has no current or future need for the right-of-way easement. No objections were received from residents regarding the proposed action. It was also noted that the flnal plat of the properties, which span both the cities of Burnsville and Eagan, will be considered by the respective City Councils at future meetings. Mayor Maguire called for members of the public wishing to comment on the item. Hearing none Councilmember Supina moved and Councilmember Bakken seconded a motion to close the public hearing and continue the vacation of the excess public right -of-way adjacent to the corporate boundary with Burnsville in southwest Eagan, declare the excess right-of-way as surplus, and authorize the sale of the excess right -of-way upon its vacation. Aye:5, Nay 0; Motion Carried VI. OLD BUSINESS VII. NEW BUSINESS A. INTERIM USE PERMIT - Viking Lakes / MV Ventures LLC - An Interim Use Permit to allow temporary outdoor storage of various equipment and materials; this would be a continuation of the existing use of the property located at 686 ONeill Drive. 5 of 16 Regular Council Meeting Minutes November 3, 2025 City Administrator Miller introduced the item and invited Planner Schultz to provide additional information. Planner Schultz outlined the applicants’ request for  continued use of the site for outdoor storage of various equipment and items related to the Magic of Lights event, as well as for property maintenance of the practice flelds and the Viking Lakes campus. The request is for a two-year term, extending through October 31, 2027. Mayor Maguire clarifled that this request represents the flrst renewal of the initial two-year IUP. He asked the applicant about their long-term storage solution, noting the recurring but seasonal nature of the storage need. A representative from MV Ventures, speaking on behalf of the applicant, indicated that they are actively working on a  long-term solution. Council members emphasized that repeated extensions of temporary IUPs for storage purposes may not be sustainable, and future approvals of similar requests may not be favorable. Mayor Maguire called for public comment. A resident inquired about  security and policing of the storage area. The applicant ’s representative responded that the site is fenced and security patrols are in place. Councilmember Fields moved and Councilmember Hansen seconded a motion to approve an Interim Use Permit to allow temporary outdoor storage of various equipment and materials for events and functions relating to Viking Lakes on property addressed as 686 O’Neill Drive, legally described as Outlot A, Vikings Lakes, subject to the following conditions: 1. The Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, with the following exhibits: • Site Plan 2. The permit shall terminate on October 31, 2027. This IUP does not supersede the terms and conditions of the IUP regarding off-site overfiow parking. 3. Outdoor storage is limited to the following: • 4 tractor trailers 2 ticket huts • 1 construction trailer • 20 palletized bags of turf inflll • 8 fleld turf cover rolls • 1 Vikings storage trailer • 1 fiat bed trailer • 1 yard ramp • 1 construction storage area containing 3 storage container boxes 4. If modiflcations to the site are necessary, all erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who 6 of 16 Regular Council Meeting Minutes November 3, 2025 has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. 5. All personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certiflcation through the University of Minnesota, or approved equal training as determined by the City Engineer. 6. The IUP shall be subject to the City’s codifled land disturbance and erosion control regulations. 7. The existing Class 5 aggregate surface used for the temporary parking areas will be subject to continued periodic review by city staff for adequacy of the material to control dust and drainage. If the material is determined to be inadequate, the City will require that it be replaced with bituminous asphalt 8. All parking and storage areas shall be properly maintained to prevent deterioration. 9. The site shall be subject to periodic review by city staff for adequacy of the material for containment and drainage. If determined to be inadequate, the City will require concrete curb and gutter to be installed. 10. The applicant shall be responsible for installing and maintaining erosion control measures in accordance with City engineering standards and required to meet the City’s codifled land disturbance and erosion control regulations. 11. All entrances and main drive aisles shall be designed and constructed to accommodate a 45,000-pound flre truck. 12. The applicant shall provide and maintain erosion control (e.g. erosion control blanket with appropriate seeding) around all temporary sedimentation basin side - slopes. 13. The applicant shall provide and maintain temporary fencing around all temporary sedimentation basins and erosion-control blanket areas. 7 of 16 Regular Council Meeting Minutes November 3, 2025 14. Minnesota Wetland Conservation Act Rules (Minn. Rules Chapter 8420) and Eagan’s wetland protection and management regulations (City Code Section 11.67) shall apply. Aye:5, Nay 0; Motion Carried B. CONDITIONAL USE PERMIT - Renaissance Adult Day Care / David and Brooke Baler - A Conditional Use Permit to operate an adult day care located at 1570 Yankee Doodle Road. Administrator Miller introduced the item and turned it over to Planner Schultz for additional information. Planner Schultz presented a map and provided details regarding the applicants’ request to utilize space within the existing Oak Hills Church building for the operation of an adult day care facility. The Advisory Planning Commission held a public hearing on October 28, 2025 and recommended approval of the request on a 7 -1 vote. The applicants were present and available to answer questions. During the discussion, the City Council inquired whether the applicants were operating as a for-proflt or non-proflt entity. The applicants conflrmed they are a for-proflt business. Council also directed a question to Attorney Bauer regarding the permissibility of a for- proflt business operating within a tax-exempt property, and whether the use would need to be segregated for tax purposes. The applicants responded that they had alread y been in contact with both the county and the host church, and any potential tax implications had been addressed and resolved. A resident raised a concern about whether fencing would be required to ensure the safety of individuals at the facility. Planner Schultz clarifled that fencing would  not be required. The applicants further noted that their licensing requirements do not mandate fencing. Councilmember Hansen moved and Councilmember Bakken seconded a motion to approve a Conditional Use Permit for an adult daycare within the existing church building on property located at 1570 Yankee Doodle Road, legally described as Lot 1, Block 1, Oak Hills Church 2nd Addition, subject to the following conditions: 8 of 16 Regular Council Meeting Minutes November 3, 2025 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder’s Office within 60 days of approval, and proof of recording shall be submitted to the City. 2. The adult day care facility shall be operated in compliance with all County and State regulations. 3. The applicant shall obtain any Building Permits that may be required for any necessary renovations to the building. 4. All signage shall meet City Code standards. Aye:5, Nay 0; Motion Carried C. CONDITIONAL USE PERMIT - Crunch Fitness / Jeff Jennings - A Conditional Use Permit to allow a Health and Fitness Club as a similar use within the Neighborhood Business zoning district located at 1646 Diffley Road. Administrator Miller introduced the item and invited Planner Schultz to provide additional details. Planner Schultz presented a map and reviewed the history of the property, noting that no site modiflcations are proposed at this time other than updated light flxtures and  revitalization of landscaping. A public hearing was held at the October 28, 2025, Advisory Planning Commission (APC) meeting, where the APC recommended approval on a 7-0 vote. The applicant was present and available for questions. A question was raised regarding light pollution. The applicant responded that they would be  transitioning to LED lighting, and as part of the conditions of approval, a  photometric plan will be required and must be approved with their building permit. Councilmember Hansen moved and Councilmember Fields seconded a motion to approve a Conditional Use Permit to allow a Health and Fitness Club as a similar use upon property located at 1646 Diffley Road, subject to the following conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. A Building Permit shall be obtained for any tenant buildout. 9 of 16 Regular Council Meeting Minutes November 3, 2025 3. Parking stall dimensions for the additional four parking stalls shall be submitted with the flnal revisions to the Site Plan in conformance with City Code requirements. 4. All signage shall comply with City Sign Code standards. A Sign Permit shall be obtained prior to installation of any signs. 5. The property owner shall submit a Planting Plan to replace the dead trees and revitalize landscaping on site, including the approved April 2003 Berm landscaping plan, suitable to the City Forester, no later than May 1, 2026. The planting plan shall be implemented within one year, corresponding with the approval date of the CUP. 6. Future development is subject to the conditions of the City of Eagan Tree Preservation Ordinance. 7. The property owner shall install a missing sidewalk panel to connect the existing sidewalk on the east side of the property to the sidewalk leading to Johnny Cake Ridge Road. The sidewalk panel installation shall occur no later than June 1, 2026. 8. A Photometric Plan shall be provided with the building permit submittal, suitable to the City Planner. Aye:5, Nay 0; Motion Carried D. CONDITIONAL USE PERMIT - Davey Tree / Travis McDonald - A Conditional Use Permit to allow a Contractor's Yard to include outdoor storage for mulching and commercial landscaping located at 3300 Terminal Drive. 428 Administrator Miller introduced the item and invited Planner Schultz to provide additional information. Schultz summarized the applicant’s request, noting that the applicant is proposing to use the property as a contractor’s yard for commercial landscaping and mulching operations. The applicant was available for questions. A question was raised by Council regarding whether the proposed hours of operation could be shifted from 7:00 a.m. to 8:00 a.m. to reduce potential noise impacts on surrounding properties. A representative for the applicant addressed Council, noting that a sound study 10 of 16 Regular Council Meeting Minutes November 3, 2025 had been provided and that noise abatement measures would be implemented as conditions of the permit approval. The Mayor asked for questions or comments from members of the public. Hearing none Councilmember Supina moved and Councilmember Bakken seconded a motion to approve a Conditional Use Permit for a contractor's yard to include outdoor storage for mulching and commercial landscaping equipment including 3 & 4 axle semi tractors, 2 & 3 axle dump trucks, walk fioor semi-trailers, lowboy and fiat deck trailers upon 7.25 acres upon property located at 3300 Terminal Drive, subject to the following conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. This Conditional Use Permit shall supersede and replace any prior Conditional Use Permits for the property. 3. The applicant shall revise the Site Plan showing the removal of the bulk fuel above ground storage tank prior to recording of the Conditional Use Permit. 4. All signage shall comply with City Sign Code standards. A Sign Permit shall be obtained prior to installation of any signs. 5. All parking and storage areas shall be properly maintained to prevent deterioration. 6. The slats within the chain link fence shall be of a heavy gauge. A detail shall be submitted with the flnal revisions to the Site Plan. 7. No outdoor storage of trucks and trailers under repair or outdoor storage of parts shall be allowed. All trucks and trailers shall be licensed and roadworthy. 8. The new tenant shall obtain a new building permit to acquire a Certiflcate of Occupancy. 9. The applicant shall recycle and compost only the following materials: grass, leaves, soft plant material, sod, soil, used wood mulch, brush, logs, used concrete, gravel stone and rock; no other waste materials shall be accepted or stored on the parcel. 10. The applicant shall grind and process received trees and brush waste into wood mulch and may conduct soil blending and processing, subject to the scheduled 11 of 16 Regular Council Meeting Minutes November 3, 2025 hours of operation set forth in these conditions so as not to cause noise impacts that would constitute a public nuisance. 11. The site shall be kept free of litter and debris and maintained in a neat and orderly manner. Planning Report – Davey Tree CUP October 28, 2025 Page 12 12. Noise abatement techniques shall be utilized to meet MPCA noise standards. 13. Supplemental watering of outdoor composting shall occur as necessary to prevent particulate emission. 14. Odors shall be controlled, as necessary, to prevent objectionable odors at the property line consistent with MPCA standards and regulations. 15. All gates shall have Knox lock boxes installed with keys to allow emergency vehicle access. 16. The landscaping should be installed prior to issuance of the Certiflcate of Occupancy. 17. Hours of operation shall be limited to 7:00 a.m. to 7:00 p.m., daily. 18. The applicant shall replace the Rotochopper with a quieter, electric colorizer/dyer machine and generator, per the noise study, to reduce noise levels and meet MPCA noise requirements. 19. The applicant shall install a 305-foot long, 12-foot-tall earthen berm on the east side and part of the north side of the site, per the noise study, to meet MPCA noise standards. A detail shall be submitted with the flnal revisions to the Site Plan. 20. The applicant, prior to changing any of the grinder machinery, will provide a revised noise study to ensure the site and operation remain compliant with MPCA standards. 21. Drop off and retail operations involving the general public are prohibited without an amendment to the CUP to include a safety management plan Aye:5, Nay 0; Motion Carried 12 of 16 Regular Council Meeting Minutes November 3, 2025 E. CONDITIONAL USE PERMIT - Columbia Business Center / Endeavor Development - A Conditional Use Permit to allow outdoor storage of electric vehicles associated with a motor vehicle service and repair facility located at 3374 Columbia Drive. Administrator Miller introduced the item and invited Planner Schultz to provide additional information. Planner Schultz outlined the applicant’s request for a conditional use permit to allow outdoor storage of electric vehicles associated with a motor vehicle service and repair facility located at 3374 Columbia Drive. The applicant was present and available for questions. A question was raised regarding whether adequate flre prevention measures were in place and how battery storage, disposal, and handling of spent batteries would be managed. Schultz noted that the building permit process would address all required flre safe ty measures under the building code, and that spent batteries are shipped out shortly after use. The applicant added that spent batteries are shipped out the same day. Another question was raised regarding whether the EV chargers on site would be available for public use. The applicant clarifled that the chargers would not be available to the public. Councilmember Supina moved and Councilmember Bakken seconded a motion to approve a Conditional Use Permit to allow outdoor storage of electric vehicles associated with a motor vehicle service and repair facility, upon property located at 3374 Columbia Drive, legally described as Lot 1, Block 1, Yankee Doodle AREM, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. This Conditional Use Permit allows the outdoor storage of 82 electric vehicles consisting of passenger vehicles and commercial delivery vans. Outdoor storage is limited only to those items in the locations and quantities indicated on the approved Site Plan dated October 22, 2025. 3. The applicant shall demonstrate that adjustments to the accessible parking stalls comply with ADA (Americans with Disabilities Act) parking requirements at the time of building permit. 13 of 16 Regular Council Meeting Minutes November 3, 2025 4. The for-sale vehicles shall not be displayed or stored outside. No advertising or other signage may be displayed on vehicles parked outside. 5. The security fence gate shall have a Knox Box acceptable to the Fire Marshal for emergency access. 6. The applicant is responsible for compliance with the performance standards for electric vehicle charging stations in City Code Section 11.70, Subd. 33. 7. The electric vehicle charging stations shall be reserved for use by the tenant/occupant and shall not be available for use by the general public. 8. The outdoor storage stalls shall be striped to clearly delineate vehicle stall, depth, and clear drive aisles. 9. A minimum 24-foot wide drive aisle shall be kept free and clear of obstructions throughout the outdoor storage areas at all times for flre safety and emergency vehicle access, as shown on the site plan. 10. The applicant shall conflrm the feasibility of placing the fence on top of the retaining wall using the fence manufacturer’s installation speciflcations. If the applicant is unable to install a 6-foot solid fence atop the existing south retaining wall, the applicant shall provide an alternate method of screening that may include an alternative fence design, additional landscaping, or both in a revised plan acceptable to the City Planner. 11. The applicant shall manage occupancy of the future north tenant(s) to ensure sufficient parking is available for all uses. If parking demand exceeds the amount available in the west lot, at the City’s sole discretion, the applicant shall remove some or all of the outdoor storage in the south lot and restore it for available parking. 12. A Sign Permit is required prior to installation of any new or replaced business signage. Aye:5, Nay 0; Motion Carried 14 of 16 Regular Council Meeting Minutes November 3, 2025 F. APPROVE Amendment to the Reciprocal Parking Easement with Eagan Central Administrator Miller introduced the item and invited Planner Schultz to provide additional background. Schultz reviewed the history of the original agreement between the City and Duke Construction, which established reciprocal parking allowances between the Duke parcel and the Eagan Community Center (ECC). The agreement required the Duke parcel to maintain a minimum of 456 stalls and the City to provide 90 stalls on the ECC parcel. Schultz explained that, following negotiations with Eagan Central, the proposed amendment includes maintaining at least 583 parking stalls on the existing parcel — accounting for potential future subdivision—releasing the City from its cross-parking obligation on the ECC parcel, and limiting stall width to no more than 9 feet to preserve overall stall count. He noted that the property’s Research and Development zoning allows for general office and research uses. While no speciflc tenant is proposed, potential future uses could include flnancial institutions, medical or dental offices, veterinary clinics, dayca re, or other daytime-oriented uses. Any future subdivision of the property would require City Council approval. A representative from Eagan Central was available for questions. Mayor Maguire called for members of the public who wished to speak on the item. Hearing none. Councilmember Fields moved and councilmember Hansen seconded a motion to approve an Amendment to the Reciprocal Parking Easement involving Eagan Central (doing business as Eagan Central, LLC) and authorize the Mayor and City Clerk to execute the Amendment. Aye:5, Nay 0; Motion Carried VIII. OTHER BUSINESS IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT XI. ADMINISTRATIVE AGENDA A. City Attorney 15 of 16 Regular Council Meeting Minutes November 3, 2025 B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XII. VISITORS STO BE HEARD (FOR THOSE PERSONS NOT ON THE AGENDA) XIII. CLOSED SESSION XIV. ADJOURNMENT Councilmember Hansen moved and Councilmember Supina seconded a motion to adjourn the meeting. Aye:5, Nay, 0; Motion Carried. The meeting was adjourned at 8:02 p.m. ____________________________________ Date _____________________________________ Mayor _____________________________________ City Clerk 12/02/2025 16 of 16 Regular Council Meeting Minutes November 3, 2025