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01/03/2023 - City Council Regular Memo To: Honorable Mayorand City Council Members From: City Administrator Date: Subject: Agenda InformationforCityCouncil Meeting ADOPT AGENDA After approval is given to theCity Council agenda,thefollowing items are in orderfor consideration. AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING January 3, 2023 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. OATH OF OFFICE for Mayor Maguire, Councilmember Bakken, and Councilmember Hansen B. RECOGNIZE Public Works Director Matthys for Receiving Hugo Erickson Award From the American Public Works Association- Minnesota Chapter IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. ITEM PULLED FROM AGENDA F. RECEIVE Draft Feasibility Report for Street Improvement Project 1488, Coachman Rd/ Four Oaks Rd/ Coachman Oaks, and Schedule Public Hearing for February 7, 2023 G. RECEIVE Draft Feasibility Report for Street Improvement Project 1491, Slater Rd, and Schedule Public Hearing for February 7, 2023 H. RECEIVE Draft Feasibility Report for Street Improvement Project 1492, Wescott Rd & Elrene Rd, and Schedule Public Hearing for February 7, 2023 I. RECEIVE Draft Feasibility Report for Street Improvement Project 1497, Opperman Dr, and Schedule Public Hearing for February 7, 2023 J. RECEIVE Draft Feasibility Report for Street Improvement Project 1501, Silver Bell Rd, and Schedule Public Hearing for February 7, 2023 K. APPROVE 2023 Fee Schedule for General Municipal Services & Materials Testing Services L. APPROVE Plans & Specifications for Contract 23-06, Wetlands JP-7/ JP-9 Storm Sewer & Sediment Removal M. AUTHORIZE submittal of Fiscal Year 2023 Community Development Block Grant (CDBG) Application and adopt a Resolution approving the funding application request N. ITEM PULLED FROM AGENDA O. APPROVE Change of Manager of the Brewpub Off-Sale and On-Sale Liquor Licenses issued to Granite City, Inc. doing business as Granite City Food & Brewery located at 3300 Pilot Knob Road P. APPROVE Change of Manager of the Off-Sale Liquor License issued to Sam’s West, In.c doing business as Sam’s Club # 4738 located at 3035 Denmark Avenue Continued on following V. PUBLIC HEARINGS th A. VACATE Public Drainage & Utility Easements, Lot 1, Block 1, Park Center 7Addition (2055 Cliff stndthth Road), Park Center 1/2/5/6Additions, Cliff Lake Centre VI. OLD BUSINESS A. ORDINANCE AMENDMENT – City of Eagan - An Ordinance Amendment to Chapter 11, Subdivisions 12 and 13, removing monetary amounts and replacing with reference to adopted fee schedule B. ORDINANCE AMENDMENT – City of Eagan - An Ordinance Amendment to City Code Chapter 11 Regarding Electric Vehicle Charging Stations VII. NEW BUSINESS VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director Community Development XI. VISITORS TO BE HEARD (For those persons not on the agenda) XII. ADJOURNMENT AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING January 3, 2023 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. OATH OF OFFICE for Mayor Maguire, Councilmember Bakken, and Councilmember Hansen B. RECOGNIZE Public Works Director Matthys for Receiving Hugo Erickson Award From the American Public Works Association- Minnesota Chapter IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. ITEM PULLED FROM AGENDA F. RECEIVE Draft Feasibility Report for Street Improvement Project 1488, Coachman Rd/ Four Oaks Rd/ Coachman Oaks, and Schedule Public Hearing for February 7, 2023 G. RECEIVE Draft Feasibility Report for Street Improvement Project 1491, Slater Rd, and Schedule Public Hearing for February 7, 2023 H. RECEIVE Draft Feasibility Report for Street Improvement Project 1492, Wescott Rd & Elrene Rd, and Schedule Public Hearing for February 7, 2023 I. RECEIVE Draft Feasibility Report for Street Improvement Project 1497, Opperman Dr, and Schedule Public Hearing for February 7, 2023 J. RECEIVE Draft Feasibility Report for Street Improvement Project 1501, Silver Bell Rd, and Schedule Public Hearing for February 7, 2023 K. APPROVE 2023 Fee Schedule for General Municipal Services & Materials Testing Services L. APPROVE Plans & Specifications for Contract 23-06, Wetlands JP-7/ JP-9 Storm Sewer & Sediment Removal M. AUTHORIZE submittal of Fiscal Year 2023 Community Development Block Grant (CDBG) Application and adopt a Resolution approving the funding application request N. ITEM PULLED FROM AGENDA O. APPROVE Change of Manager of the Brewpub Off-Sale and On-Sale Liquor Licenses issued to Granite City, Inc. doing business as Granite City Food & Brewery located at 3300 Pilot Knob Road P. APPROVE Change of Manager of the Off-Sale Liquor License issued to Sam’s West, In.c doing business as Sam’s Club # 4738 located at 3035 Denmark Avenue Continued on following V. PUBLIC HEARINGS th A. VACATE Public Drainage & Utility Easements, Lot 1, Block 1, Park Center 7Addition (2055 Cliff stndthth Road), Park Center 1/2/5/6Additions, Cliff Lake Centre VI. OLD BUSINESS A. ORDINANCE AMENDMENT – City of Eagan - An Ordinance Amendment to Chapter 11, Subdivisions 12 and 13, removing monetary amounts and replacing with reference to adopted fee schedule B. ORDINANCE AMENDMENT – City of Eagan - An Ordinance Amendment to City Code Chapter 11 Regarding Electric Vehicle Charging Stations VII. NEW BUSINESS VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director Community Development XI. VISITORS TO BE HEARD (For those persons not on the agenda) XII. ADJOURNMENT AgendaInformationMemo January,202,EaganCityCouncilMeeting RECOGNITIONSANDPRESENTATIONS A.OathofOfficefor Facts: TheOathofOfficewillbeadministeredto ,whowereelectedtofouryear terms. rittenoathswill Attachments:(0) Agenda Information Memo January 3, 2023 Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS B. Hugo G. Erickson Award Recipient – Russ Matthys Facts: The American Public Works Association’s Minnesota Chapter annually awards the Hugo G. Erickson Award to a member of the organization who has provided superior and outstanding service to the Chapter furthering the continued successful operation and goals of the American Public Works Association- Minnesota Chapter (APWA-MN). The 2022 APWA-MN Hugo G. Erickson Award was presented to Russ Matthys, Director of Public Works, on Thursday, November 17, 2022 at the Chapter’s Fall Conference. Russ has served a variety of roles in APWA-MN Chapter: o 2010-2013 and 2016-2018: Chair, Public Awareness Committee o 2014-2015: Director, Public Works Director/City Engineer o 2014-Present: Member, Public Awareness Committee o 2018: Chapter Secretary/Treasurer o 2019: Chapter Vice-President o 2020: Chapter President o 2021: Chapter Past-President o 2021-2022: Chair, Asset Management Committee In addition to formal positions with APWA-MN, Russ has also advanced the Chapter and public works profession by: o Creating an ongoing partnership between APWA-MN and the Science Museum of Minnesota and participating in events like the “Women in Science and Engineering” and “Civil Engineering Day” events to highlight the civil engineering and public works profession to children and adults. o Serving as a Mentor for nearly 20 Future City Competition teams at Blackhawk Middle School including the 2004 and 2011 Minnesota State Champion teams which competed nationally in Washington D.C. and exposed numerous middle school students to engineering in a creative, hands-on way. o Coordinating fundraisers at various APWA-MN events for Success Beyond the Classroom a non-profit organization creating powerful learning experiences that challenge students to explore interests, discover new perspectives, connect with professionals in the community, and visualize their success beyond the classroom. Russ was named Success Beyond the Classroom’s 2019-2020 Volunteer of the Year for creating APWA-MN’s partnership with Success Beyond the Classroom and going above and beyond to support the organization. In addition to receiving the Hugo G. Erickson award, Russ has also received the following awards: o Engineer of the Year: 2011 from the City Engineers Association of Minnesota which recognizes the contributions and accomplishments of outstanding engineers across the state. o Extra Mile Award: 2011 from the Minnesota Society of Professional Engineers (MnSPE) which recognizes members who have gone the “extra mile” in their MnSPE activities within the past year. o Spirit Award: 2001 from the City of Eagan for outstanding achievement and service to the residents of the City of Eagan. Outside of work, Russ is a devoted husband to his wife, Missy, and loving father to his children, Lissa and Isaac. He has also volunteered for: o American Heritage Girls -Adult Leader o Eastview Athletic Association - Coach (Basketball, Soccer) o Youth Ministry - Adult Leader Joining the Council to present the Hugo G. Erickson Award and recognize Russ’ contributions to the organization and public works profession are the following representatives of APWA-MN: o Nick Egger, 2022 APWA-MN President and Public Works Director, City of Rosemount o Monica Heil, 2023 APWA-MN President and Vice President of Municipal Services, WSB o Mitch Hoeft, 2023 APWA-MN Secretary/Treasurer and Principal Engineer, Bolton-Menk, Inc. Attachments (0) Eagan City Council Meeting CONSENT AGENDA Action To Be Considered: To approve the Attachments: ( MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota December 20, 2022 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken,Fields, Hansen, and Supina. A regular Eagan City Council meeting was held onTuesday, December 202022, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Supina. Also present: City Administrator Miller, City Attorney Bauer, Community Development Director Hutmacher,Finance Director Feldman,Assistant Finance Director Foiles, and City Planner Schultz. I.ADOPT AGENDA CouncilmemberHansenmoved,CouncilmemberFieldsseconded a motion to adoptthe agendaas presented.Aye: 5, Nay: 0. Motion carried. II.RECOGNITIONS AND PRESENTATIONS RECOGNIZE Retirement of Water Resources Manager Eric Macbeth for his 23 Years of Service to the Citizens of Eagan Director Matthys gave remarks on the retirement of Water Resources Manager Eric Macbeth.The Council thanked Macbeth for histwenty three years of work, which exemplified his passion for protecting water quality in the community. III.CONSENT AGENDA CouncilmemberBakkenmoved, CouncilmemberSupinaseconded a motion to approve the Consent agenda as presented. Aye: 5, Nay: 0. Motion carried. A.It was recommended to approve the minutes of the December 6, 2022 Regular City Council Meeting. B.Personnel Items: 1.It was recommended toapprove the 2023 compensation plans for the following: Full time and part time non union regular employees Interns as defined by City Policy Non union part time recurring employees Non unionseasonal and temporary employees 2.It was recommended to approve the hiring of a Recreation Programmer, to be named at a future City Council meeting. 3.It was recommended to approve the hiring of Lindsey Rague, Facility Operations Supervisor. 4.It was recommended to approve the transfer of Micki Welcher from Clerical Technician IV to Engineering Aide and authorize replacement. 5.It was recommended to approve the hiring of a Senior Video Production & Digital Content, to be named at a future City Council meeting. City Council Meeting Minutes December 20, 2022 Page 2 6. Accept the resignation of Ben Romig, Police Officer and authorize replacement. 7. Approve a Memorandum of Agreement regarding Eagan Community Center fitness memberships between the City of Eagan and the International Association of Fire Fighters, Local No. 5171. 8. Approve the hiring of the following part-time recurring and seasonal employees: Building Attendant I-Concessions Parker Maxwell Fitness Instructor Loudi Rivamonte Guest Service Representative John Rayman Guest Services Rep & Recreation Program Nik Bailey Assistant Rink Attendant Leah Hed Rink Attendant Leighton Olson Rink Attendant George Anderson Rink Attendant Mason Doan Rink Attendant Nathan Defries Rink Attendant William Johnson Rink Attendant Alexandra Swords Rink Attendant Cassie Turner Rink Attendant Justin Schreiber Rink Attendant Alexys Murray Rink Attendant Patty Brown C. It was recommended to ratify the check registers dated December 2, and December 9, 2022. D. It was recommended to approve the following ordinary and customary contracts: 1. Contract with MNSPECT, LLC for building inspection services in 2023. E. It was recommended to adopt a resolution accepting the following donations: 1. $2,000 from Walmart for Shop with a Cop program 2. $2,000 from Eagan Citizens Crime Prevention Association 3. $160.68 from Eagan Citizens Crime Prevention Association for replacement of a trail camera F. It was recommended to acknowledge Eagan’s 36th year of participation in the Tree City USA program, and approve the Arbor Day Resolution setting Wednesday, May 17, 2023, and Wednesday, May 15, 2024, as Arbor Day and May 2023 and 2024 as Arbor Month in the City of Eagan. G. It was recommended to direct staff to prepare draft Franchise Fee Ordinances with proposed franchise fees, and direct staff to send the draft franchise fee ordinances to frachisees. H. It was recommended to approve the updated Sperry Tower Lighting Schedule. I. It was recommended to approve Process Agreement No. 1052137 with the Minnesota Department of Transportation (MnDOT) and authorize the Mayor and City Clerk to execute all related documents. J. It was recommended to approve an increase of $19,448.50 to the Combined Utilities Trunk Fund budget for additional costs associated with Project 1056 (Johnny Cake Ridge Road - Zoo Sanitary Sewer Meter Station). K. It was recommended to approve the final payment for Contract 22-26 (Hittner Pointe - Storm Sewer Replacement) in the amount of $40,157.55 to BKJ Land Co., dba BKJ City Council Meeting Minutes December 20, 2022 Page 3 Excavating, and accept the improvements for perpetual City maintenance subject to warranty provisions. L. It was recommended to approve final payment of $25,550.72 for Contract 22-04 (2022 Trail and Parking Lot Improvements) and accept the improvements for perpetual City maintenance subject to warranty provisions. M. It was recommended to approve the Vacation of Public Easements on Fox Forest Addition, Fox Forest Third Addition & Easement Document No. 955421. It was also recommended to approve a Final Subdivision (Fox Forest Fourth Addition) to reconfigure the lot lines of a three-lot development involving Lots 1 and 3, Block 1, Fox Forest Addition, and Lot 1, Block 1, Fox Forest Third Addition. N. It was recommended to approve an application for a $206,275 Federal High-Intensity Drug Trafficking Grant on behalf of the Dakota County Drug Task Force. O. It was recommended to approve the American Rescue Plan Act (ARPA) Funding Plan. P. It was recommended to approve a resolution accepting a donation from Dakota Electric Association and Great River Energy. Q. It was recommended to approve a resolution accepting a donation from the Eagan Citizen’s Crime Prevention Association. R. It was recommended to approve a contract with Market & Johnson, Inc. for the remodel of the Police Department women’s locker room. S. It was recommended to approve a resolution directing the City Clerk to issue 2023 alcohol license renewals upon the licensees’ submission of renewal documents and fees. T. It was recommended to approve a resolution designating 2023 Polling Locations. U. It was recommended to approve an On-Sale and Sunday Liquor License for Southern Social LLC doing business as Southern Social located at 1940 Rahncliff Court. V. It was recommended to approve an Off-Sale Liquor License for Black Diamond Liquor, LLC doing business as Black Diamond Liquor located at 525 Diffley Road. W. It was recommended to declare by resolution tangible property in the possession of the Eagan Police Department as abandoned and unclaimed property. X. It was recommended to approve an additional payment for Contract 21-09 (2021 Sanitary Sewer Lining) in the amount of $1,782.01 to Hydro-Klean, LLC, and accept the improvements for perpetual City maintenance subject to warranty provisions. IV. PUBLIC HEARINGS There were no items for Public Hearing. V. OLD BUSINESS There were no items for Old Business. VI. NEW BUSINESS There were no items for New Business. VII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. City Council Meeting Minutes December 20, 2022 Page 4 VIII. ECONOMIC DEVELOPMENT AUTHORITY There were no EDA items. IX. ADMINISTRATIVE AGENDA There were no items for the Administrative Agenda. X. VISITORS TO BE HEARD There were no visitors to be heard. XI. ADJOURNMENT Councilmember Hansen moved, Councilmember Supinaseconded a motion to adjourn. Aye: 5, Nay: 0. Motion carried. The meeting was adjourned at 6:32 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk Agenda Information Memo January 3, 2023 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items ITEM 1. Approve the hiring of a Fire Fighter, to be named. ITEM 2. Action to be Considered: Accept the resignation of Chad Klucas, Street Maintenance Worker and authorize replacement. ITEM 3. Action to be Considered: Approve a Memorandum of Agreement regarding Eagan Community Center fitness memberships between the City of Eagan and the Teamsters Local 320 Clerical Unit. Facts: The current collective bargaining agreement is effective from January 1, 2022 through December 31, 2024. On December 6, 2022 the City Council approved an update to the Employee Handbook related to ECC memberships. Employees who participate in the annual wellness program can elect to receive an annual membership to the ECC fitness center. The attached Memorandum of Agreement details the intention of both the Union and the City of Eagan. Attachments: (1) CB-1 Memorandum of Agreement ITEM 4. Action to be Considered: Approve a Memorandum of Agreement regarding Scheduling between the City of Eagan and the LELS Local #170 Police Officers. Facts: Police Administration meets regularly with Police Officers to discuss how Officers are scheduled. The most recent MOA on scheduling had a sunset date of 12-31-2022. During recent discussions it was proposed to renew the MOA for the 2023 and 2024 calendar year. The posting date for the final draft of the 28-day schedule will be done 17 days prior to the beginning of the schedule. The current contract has the posting date for the final draft at 8 days. The current collective bargaining agreement is set to be in effect from January 1, 2022 to December 31, 2024. Attachments: (1) CB-2 Memorandum of Agreement ITEM 5. Approve the hiring of the following part-time recurring and seasonal employees: Lindsey Rague Facility Ops Supervisor ECC Timothy Johnson MOD - ECC Alexa Butruff Rec Program Assistant Brennen Andrusko Rink Attendant Edward Moore Rink Attendant Jacob Tipple Rink Attendant INFORMATIVE SECTION: Jeffrey Clements, was hired as a Senior Producer Video/Digital Content. This hiring was approved December 20, 2022. Sarah Larsen, was promoted to Recreation Programmer. This action was approved December 20, 2022. City of Eagan and Local 320 Clerical Unit MEMORANDUM OF AGREEMENT WHEREAS, this memorandum of agreement is between the City of Eagan, Minnesota , and MN Teamsters Public & Law Enforcement EmployeesUnion, Local 320 representing the Clerical Unit , WHEREAS, the City and the Union are parties to a collective bargaining agreement in effect from January 1, 2022 to December 31, 2024; and WHEREAS, this memorandum of agreement is to establish the agreement of the parties concerning a revision to article 25 of the current collective bargaining agreement. WHEREAS, the parties agree to add the following language into the collective bargaining agreement, as a Memorandum of Agreement which will modify the current language concerning Eagan Community Center Fitness Memberships for the length of the contract. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 25.1 Per City Policy, clerical bargaining unit employees shall receive the same fitness membership opportunity at the Eagan Community Center as described in Section 43 of the Employee Handbook, as it currently reads as of the date of this signing. This change will become effective on January 4, 2023. rd In witness whereof the parties hereto have executed this agreement on this 3 day of January, 2023. TEAMSERS LOCAL 320 CITY OF EAGAN: ___________________________ __________________________ Amy Perusse, Business Agent Mayor Mike Maguire ______________________________ __________________________ Maggie Futhey, Clerical Unit Beth VanHoose, City Clerk ___________________________ Jesse Swenson, HR Director MEMORANDUM OF AGREEMENT Patrol The purpose for this Memorandum of Agreement is to set forth a mutually agreed upon final draft posting date for the period covering the current Labor Agreement between the City of Eagan and Law Enforcement Labor Services, Inc. Local No. 170. The final draft of the 28-day schedule will be posted seventeen(17) days prior to the beginning of the schedule. This agreement is not intended to eliminate any contractual language within the Labor Agreement between the City of Eagan and Law Enforcement Labor Services, Inc. Local No. 170. Furthermore, during the course of this agreement, if operational issues arise that cannot be resolved with the Scheduling Committee, the Employer reserves the right to make the necessary decisions to resolve the issue or discontinue this Memorandum notice if the issue cannot be resolved. In the third quarter of 2024, Police Administration will meet with the Scheduling Committee to evaluate the impact this practice set forth in this Memorandum of Agreement has had on Operations. The Scheduling Committee will make a recommendation as to whether or not to continue the practice and Police Administration will make the final decision to continue the practice. st This Memorandum of Agreement will expire on December 31, 2024, unless the parties mutually agree, in writing, to its extension. IN WITNESS WHEREOF, the parties have executed the Agreement on the respective dates as set forth opposite their respective signatures. CITY OF EAGAN: CITY OF EAGAN: Dated: ________________ By: _______________________ Mike Maguire Mayor, City of Eagan Dated: ________________ By: _______________________ Beth VanHoose City Clerk Dated: ________________ By: _______________________ Jesse Swenson Human Resources Director LAW ENFORCEMENT LABOR SERVICES, INC. LOCAL NO. 170 Dated: ________________ By: ______________________ Rick Mathwig Business Agent Dated: ________________ By: ______________________ Chris Meade LELS Patrol Officers Local 170, Union Steward 2 Agenda Information Memo Eagan City Council Meeting CONSENT AGENDA C.Ratify Check Registers Action To Be Considered: To ratify the check registers dated as presented. Attachments: () 12-28-2022 12-28-2022 Agenda Information Memo Eagan City Council Meeting To approve the ordinary and customary contracts listed below. The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. The contracts are available f Agenda Information Memo January 3, 2023 Eagan City Council Meeting CONSENT AGENDA F. Project 1488, Coachman Road/ Four Oaks Road/ Coachman Oaks Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1488 (Coachman Road/ Four Oaks Road/ Coachman Oaks - Street Improvements) and schedule a public hearing to be held on February 7, 2023. Facts: On June 7, 2022, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the residential and collector streets within the Coachman Road/ Four Oaks Road/ Coachman Oaks neighborhoods in northwest Eagan, north of Yankee Doodle Road and east of Highway 13. A structural mill and overlay of these streets is programmed for 2023 in the City of Eagan Public Works Department’s 5-Year Capital Improvement Plan (CIP), 2023- 2027. Public utility, surface water resources, pedestrian and bicycle enhancements are being considered as part of the proposed improvements. A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 7, 2023. An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CF-1 Draft Feasibility Report Report for Coachman Oaks/ Four Oaks Rd/ Coachman Oaks NeighborhoodStreet Revitalization City Project No. 1488 January 3, 2023 To:Honorable Mayor and City Council From:Aaron Nelson, Assistant City Engineer Date:January 3, 2023 Re:Coachman Rd/ Four Oaks Rd/ Coachman OaksStreet Revitalization City Project No.: 1488 Attached is the feasibilityreport for the Coachman Rd/ Four Oaks Rd/ Coachman Oaks Street Revitalization, City Project No. 1488. The report presents and discusses the proposed improvements and includes a costestimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. _____________________________Aaron Nelson Date: ____________________ Reg. No. 45795 Reviewed By: Department of Public Works Date: ____________________ Reviewed By: Finance Department Date: ____________________ TABLE OF CONTENTS Executive Summary.....................................................................................................1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included......................................................................................................3 Street Pavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 Cost Estimate...............................................................................................................7 Assessments.................................................................................................................7 Assessment Financing Options.....................................................................................10 Revenue Source...........................................................................................................11 Project Schedule..........................................................................................................12 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures-1Location Map -2Street Improvement/Assessment Area Map -3Typical Section–Mill & Overlay Executive Summary Background Coachman Rd/ Four Oaks Project NameProject # 1488 Rd/ Coachman Oaks Street Area 31,400 Sq. Yds.Street Length 7,500 Feet Constructed 1971, 1980, 1982, 1984 Century Point Coachman Road Overlayed 2004 Donald Court Streets Included Crack Sealed- Farnum Drive Four Oaks Road Seal Coated 2008 West ½ of Section 9 Relative North of Yankee DoodleRoad Absolute Location Township 27, Range 23 Location& East of Hwy 13 Project Details Roadway resurfacing (full width mill & PCI Rating 42/100 2” overlay (Coachman Rd. & Four Oaks Recommended Rd. west of Coachman Rd) & 1-1/2” Overlay Improvement overlayeverywhere else) Replacement of signs Curb Removal 24% Replacement of damaged curb & gutter Adjustment/Replacement of: R-1 Residential 3 Scope o Sanitary/Storm sewer R-2 Residential 32 o Utility castings R-3 Residential 150 o Water gate valves R-4 Residential 5 (1 has 220 o Street signage condo units) Utility Improvements Public FacilityParcels 1 Neighborhood Park 3 Commercial/Industrial 7 Cost Estimate/ Revenue Property Project Cost City Contribution Assessment Mill and Overlay$ 531,800$ 176,821$ 354,979 Repair Existing Curb & Gutter $ 266,300- $ 266,300 Utility Improvements $ 208,900- $ 208,900 Concrete Entrance Repairs $ 23,000 $ 23,000 - Totals $1,030,000 $ 199,821(19%)$ 830,179(81%) Coachman Rd/ Four Oaks Rd/ Coachman Oaks 1 January 3, 2023 Neighborhood Street Revitalization Coachman Rd/ Four Oaks Rd/ Coachman Oaks Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan’s Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 7,500 feet of collector/residential street in northwest Eagan has been identified for 2023 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1971, 1980, 1982 and 1984. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 19-year time frame, will prevent further decay of the pavement surfaces, thus protecting and extending the structural life of the streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicatethat after the last overlay, the streets wereseal coated in 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Coachman Rd/ Four Oaks Rd/ Coachman Oaks 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order. There are, however, many repairs and improvements that should be performed at the same time as a street improvement project to bring them up to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as streetlights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Scope This project will provide resurfacing (1-1/2” and 2” full width mill and overlay) for approximately 7,500 feet of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project are the following improvements: replacement of damaged curb and gutter, adjustments and/or replacement of sanitary/storm sewer utility castings, water gate valves, utility improvements and replacement of street signage. Area to Be Included Properties included in the project lie within West 1/2 of Section 9, North of Yankee Doodle Road & East of Hwy 13, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan’s Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 -100Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 -35 Reconstruct/ Reclaim The 2022 PCI rankings for the street segments have a weighted average pavement condition rating of 42, which falls into the “Patch/Repair and/or Overlay” category, as mentioned above. The street pavement has reached an age where, based on the City’s past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the Coachman Rd/ Four Oaks Rd/ Coachman Oaks 3 2023 constructionseason is the optimal time toconstructthe bituminous overlay on these streets. Any delay of the project may reducethe structural benefit to the street sections and require more substantialrehabilitation. Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section for theseroadways consist of 4-1/2"- 5”bituminous pavement supported by 6”-13” gravel base. The existing bituminous surfaces will be milled (full width) to accommodate a 1-1/2” overlay on the residential street sections, and a 2-inchbituminous overlayon the collector roadway sections. The overlay, combined with the existing streetsection, will provide a street section consistent with current City standards for collector/residentialstreets. The combination of patchingand overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City’s Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 24% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replacedwith seed. While the contractor who performsthe work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement – Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired,or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. All utility related improvementswillbe financed through the Combined Utility Fund. Coachman Rd/ Four Oaks Rd/ Coachman Oaks 4 Sidewalk/Path & Pedestrian Ramps – Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width ofall pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist. Commercial Driveway Repair & Replacement – Severalof the adjacent properties were constructed with concrete driveway entrances, or concrete aprons that are in disrepair, and are proposed to be repaired or replaced. The entrances will be reconstructed with 8”-thick concrete aprons in accordance with Eagan Standard Detail 440. These replacements will provide commercial entrances of adequate strengthand width and will be consistent with similar projects in commercial/industrial areas within the project area and throughout the city. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and arein need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCDwill be replaced to improve safety and night-time visibility, and those that are not will be permanently removed. Streetlights – The streetlightsin this area are owned and maintained by Xcel Energyand are located at the major street intersectionsand are in good condition and are not in need of repair/replacement. Coachman Rd/ Four Oaks Rd/ Coachman Oaks 5 Complete Streets – “Complete Streets” is a transportation and design approach that plans, designs, operates, and maintains streets ina means to enable safe, convenient,and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). These streets were reviewed to determine if additional Complete Streets opportunities would be available and/or feasible. Coachman Road and Four Oaks Road are considered collector roadway and operates with relatively high traffic volumes while Century Point, Donald Court, and Farnum Drive are considered local roadway with relatively low traffic volumes. There are bituminous trails along both sides of Coachman Road, and an additional bituminous trail along the south side of Four Oaks Road. It is proposed that a crosswalk be added across Coachman Road at the intersection of Coachman Road and Quarry Road for safer pedestrian crossing. Given the existing and proposed elements available for all users, this street meets the intent of the complete streets’ guidelines. This is also consistent with the Bike & Pedestrian Master Plan that was approved by the Council on Oct. 6, 2020. These guidelines included constructing trail segments in the missing gaps in the overall trail system. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. A Dakota County permit will be required for the work within the Yankee Doodle Road right-of-way.A Mn/DOT permit will be required to work within the Highway 13 right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five-Year Capital Improvement Plan (2023 – 2027) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Coachman Rd/ Four Oaks Rd/ Coachman Oaks 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2023 construction costs and include a 5% contingency and indirect costof 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Coachman Rd/ Four Oaks Rd/ Coachman Oaks Mill & Overlay ........................................................................ $ 531,800 Repair Existing Concrete Curb & Gutter................................$ 266,300 Utility Improvements.......... ………………………………………………. $ 208,900 Concrete Entrance Repairs . ………………………………………………. $ 23,000 Total........................................................................... $1,030,000 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan’s Special Assessment Policy for a mill and overlay improvement for residentialstreets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Total Front Feet (F.F.) = 7,500 centerline feet x 2 = 15,000 F.F. R-1 Frontage = 1,145F.F. R-2 Frontage = 1,179F.F. R-3 Frontage = 3,709 F.F. R-4 Frontage = 3,451 F.F. – 150 F.F. corner lot credit = 3,301 F.F. C/I Frontage = 1,691 F.F. – 150 F.F. corner lot credit = 1,541 F.F. Public Facility Frontage = 259 F.F. Neighborhood Park Frontage = 655 F.F. Un-assessable Frontage = 3,211 F.F. 44’ face-to-face width (Coachman Road & Four Oaks Road west of Coachman Road) – 9,600 F.F. 32’ face-to-face width (everything else) – 5,400 F.F. 2” Mill & Overlay (Coachman Road & Four Oaks Road west of Coachman Road) 1-1/2” Mill & Overlay (everything else) An early deterioration credit of 5% is proposed for all residential, public facility, and neighborhood parkproperties because the pavement condition has deteriorated 1 year prior to the anticipated 20-year pavement life cycle (1/20=5%). The early deterioration adjustment factor is 100% - 5% = 95%. Coachman Rd/ Four Oaks Rd/ Coachman Oaks 7 This reduced assessment rate is in accordance with the February 16, 2010 update of the City’s Special Assessment Policy foraddressing premature infrastructure failure. A pavement thickness adjustment factor is proposed for all Residential, Public Facility, and Neighborhood Park properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this area, the collector roadway is receiving a full width mill and 2” overlay, and the local streets are receiving a 1.5” mill and overlay. To adjust the cost to be consistent with a typical residential street, a 1.5”/2.0” = 75% multiplication factor for the 2” overlay is used for that length. (9,600 F.F. x 75%) + (5,400 F.F. x 100%) / 15,000 F.F. The pavement thickness adjustment factor is (9,600 F.F. x 75%) + (5,400 F.F. x 100%) / 15,000 F.F. = 84.0%. The adjustment factor anticipates Coachman Road and Four Oaks Road will receive a 2” overlay, but the actual will be determined by the final design. A street width adjustment factor is proposed for all residential, public facility, and neighborhood park properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this area, the collector roadways are 44’ wide, and the residential streets are 32’ wide. To adjust the cost to be consistent with a typical residential street, a multiplication factor is used for that length. The street width adjustment factor is \[(32’/44’) x 9,600 F.F.) + (32’/32’) x 5,400 F.F.) / 15,000 F.F.= 82.5%. City Special Assessment PolicyAssessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50%50% Mill & Overlay - High-Density Residential (R-4) 75%25% Mill & Overlay –Neighborhood Parks 50%50% Mill & Overlay - Public Facility 75%25% Mill & Overlay - Commercial / Industrial 100% - Repair Existing Concrete Curb & Gutter-100% Utility Improvements - 100% Concrete Driveway Repairs 100% - Residential – All residential lots as shown on Figure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streetsfor R-1, R-2, & R-3 properties, and 75% for R-4 properties, based on a standard 32-foot width. Mill & Overlay: R-1 Residential 3 R-1 lots 1,145’ R-1 / 15,000’ Total Frontage = 7.6% $531,800(Mill & Overlay Costs) x 50%(Assessment Rate) x 7.6% (Frontage) x 95.0% (Early Deterioration) x 84.0% (Pavement Thickness) x 82.5% (Street Width) = $13,304 (Total R-1 Assessment) o $13,304 / 3 R-1 = $4,434.67, rounded to $4,435/ R-1 lot (3 lots) Coachman Rd/ Four Oaks Rd/ Coachman Oaks 8 Mill & Overlay: R-2 Residential 32 R-2 units 1,179’ R-2 / 15,000’ Total Frontage = 7.9% $531,800 (Mill & Overlay Costs) x 50% (Assessment Rate) x 7.9% (Frontage) x 95.0% (Early Deterioration) x 84.0% (Pavement Thickness) x 82.5% (Street Width) = $13,829 (Total R-2 Assessment) o $13,829 / 32 R-2 = $432.16, rounded to $430/ R-2 unit (32 units) Mill & Overlay: R-3 Residential 150 R-3 units 3,709’ R-3 / 15,000’ Total Frontage = 24.7% $531,800 (Mill & Overlay Costs) x 50% (Assessment Rate) x 24.7% (Frontage) x 95.0% (Early Deterioration) x 84.0% (Pavement Thickness) x 82.5% (Street Width) = $43,239 (Total R-3 Assessment) o $43,239 / 150 R-3 = $288.26, rounded to $290/ R-3 unit (150 units) Mill & Overlay: R-4 Residential 3,301 F.F. $531,800 (Mill & Overlay Costs) x 75% (Assessment Rate) x 95.0% (Early Deterioration) x 84.0% (Pavement Thickness) x 82.5% (Street Width) / 15,000 F.F. = $17.51 / R-4 F.F. One property has 1,490 F.F. and 220 condo units, so their total assessment is $17.51 /F.F. x 1,490 = $26,090 / 220 units = $118.59 / unit, rounded to $120/ R-4 condo unit (220 units) Public Facility Parcels – All Public Facility parcels in the project area (1 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 75% of the mill and overlay costs are assessable for collector roadways, equivalent to a standard 32’ wide residential street. The estimated cost per front foot, based on the City’s Assessment Policy, is $17.51/ F.F. and is calculated as follows: Mill & Overlay – (Public Facility) 259 F.F. $531,800 (Mill & Overlay Costs) x 75% (Assessment Rate) x 95.0% (Early Deterioration) x 84.0% (Pavement Thickness) x 82.5% (Street Width) / 15,000 F.F. = $17.51 / P.F. F.F. Neighborhood Park Parcels – All Neighborhood Park parcels in the project area (3 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, equivalent to a standard 32’ wide residential street. The estimated cost per front foot, based on the City’s Assessment Policy, is $11.67/ F.F. and is calculated as follows: Coachman Rd/ Four Oaks Rd/ Coachman Oaks 9 Mill & Overlay – (Neighborhood Park) 655F.F. $531,800 (Mill & Overlay Costs) x 50% (Assessment Rate) x 95.0% (Early Deterioration) x 84.0% (Pavement Thickness) x 82.5% (Street Width) / 15,000 F.F. = $11.67 / N.P.F.F. Commercial/ IndustrialParcels – All C/Iparcels in the project area (7 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 100% of the mill and overlay costs are assessable for collector roadways. The estimated cost per front foot, based on the City’s Assessment Policy, is $23.34/ F.F. and is calculated as follows: Mill & Overlay – (C/I) 1,541 F.F. $531,800 (Mill & Overlay Costs) x 100% (Assessment Rate) x 95.0% (Early Deterioration) x 84.0% (Pavement Thickness) x 82.5% (Street Width) / 15,000 F.F. = $23.34 / C/I F.F. The remaining frontage within the project area (3,211’ or 21.4%) is considered non- assessable under the City’s Assessment Policy. Driveway Entrance Replacement – Two C/I propertiesin the project area has a damaged concrete driveway entrance that will be repaired/replaced. This property is proposed to be assessed for the total cost of the repairs. The estimated cost of the driveway repair is approximately $184/ SY and is calculated as follows: Total area of concrete driveway apron repair = 125 SY Total concrete driveway apron cost = $23,000 Total cost/SY = $184/ SY Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over 5 years for R-1 & R-2 residential properties, 1 year for R-3 & R-4 condo residential properties, and 10 years for Public Facilities, Neighborhood Parks, R-4, and C/I. In 2022, the interest rate was set at 4%. The 2023 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of assessments for each property type with estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $4,435 R-1 Assessment Principal / YearInterest / Year Cost / Year st 1 Year $887$207$1,094 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 10 th 5Year$887$35 $922 $430 R-2 Assessment Principal / YearInterest / Year Cost / Year st 1 Year $86 $20 $106 th 5Year$86 $4 $90 $290 R-3 Assessment Principal / YearInterest / YearCost / Year st 1 Year $290$14 $304 $120 R-4 Condo Assessment Principal / YearInterest / Year Cost / Year st 1 Year $120$6 $126 $1,000 R-4, PF, NP, C/IAssessment Principal / YearInterest /Year Cost /Year st 1 Year $100$47 $147 th 10 Year $100$4 $104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Property Project Cost City Contribution Assessment Mill and Overlay$ 531,800 $ 176,821 $ 354,979 Repair Existing Curb & Gutter $ 266,300 -$ 266,300 Utility Improvements $ 208,900 -$ 208,900 Concrete Entrance Repairs $ 23,000 $ 23,000 - Totals $1,030,000 $ 199,821 (19%) $ 830,179 (81%) The Major Street Fund will finance the estimated street related project deficit of $621,279. The Public Utility Fund will finance the estimated $208,900utility improvements. Approximately 65% of utilities are for storm sewer improvements (funded from 1126 designated cash), 10% - water (1121 funds) and 25% - sanitary sewer (1122 funds). Coachman Rd/ Four Oaks Rd/ Coachman Oaks 11 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.................................................................................... January 3, 2023 Informational Meeting...............................................................................January 30, 2023 Public Hearing............................................................................................February 7, 2023 Approve Plans and Specifications .................................................................. March 7, 2023 Bid Date ........................................................................................................ March 30, 2023 Award Contract ................................................................................................. April 4, 2023 Start Construction ................................................................................................. May 2023 Project Completion........................................................................................... August 2023 Final Cost Report......................................................................................... September 2023 Final Assessment Hearing ...................................................................................... Fall, 2023 First Payment Due with Property Tax Statement........................................... May 15, 2024 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 12 Appendix A Preliminary Cost Estimate Template City Project 1488 Est ItemUnitUnit PriceEstimated Cost Qty Part I -Bituminous Street Overlay MobilizationLS $ 10,000.00 1 $ 10,000.00 Remove Bituminous PavementSY$ 12.00 135$ 1,620.00 Mill Bituminous Pavement -Full Width (1-1/4"-1-3/4" Depth) SY $ 2.00 31400 $ 62,800.00 Bituminous Material for Tack Coat GAL $ 3.00 2045 $ 6,135.00 SP WEA340B Wearing Course Mixture (Overlay) TON $ 80.00 3600 $ 288,000.00 SP WEA340B Wearing Course Mixture (Patch)TON$ 150.00 50$ 7,500.00 Adjust Gate Valve Box EA $ 300.00 10 $ 3,000.00 Adjust Frame and Ring Casting (Manhole) EA $ 800.00 10 $ 8,000.00 Traffic Control LS $ 7,500.00 1 $ 7,500.00 4" Solid Line - PaintLF $ 0.20 7,565 $ 1,513.00 Crosswalk Line (12") -Paint LF $ 3.00 102 $ 306.00 24" Solid Line -PaintLF$ 4.00 23$ 92.00 4" Double Solid Line - Paint LF $ 0.40 4,263 $ 1,705.20 Zebra Crosswalk -PaintSF$ 2.50 150$ 375.00 Signage Remove and Replace LS $ 6,600.00 1 $ 6,600.00 Subtotal$ 405,146.20 5% Contingency $ 20,257.31 Subtotal$ 425,403.51 25% Indirect Costs$ 106,350.88 Part I - Bituminous Street Overlay $ 531,754.39 Est Item Unit Unit Price Estimated Cost Qty Part II -Repair Existing Curb & Gutter Remove Concrete Curb and Gutter LF $ 10.00 3145 $ 31,450.00 Remove Bituminous Trail PavementSF $ 2.00 800 $ 1,600.00 Remove Concrete Driveway /Valley Gutter SY $ 25.00 60 $ 1,500.00 Common Excavation CY $ 45.00 30 $ 1,350.00 Street Sweeper (With Pickup Broom)HR $ 45.00 10 $ 450.00 Aggregate Base, Cl. 5 (100% Crushed) TON $ 40.00 90 $ 3,600.00 SP WEA340BWearing Course Mixture (Trail/Pkg. Lot Overlay) TON $ 90.00 15 $ 1,350.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 165 $ 24,750.00 Irrigation Repair EA $ 250.00 10 $ 2,500.00 6" Concrete Sidewalk SF $ 15.00 185 $ 2,775.00 Concrete Curb and Gutter, B618LF$ 32.00 2185$ 69,920.00 Concrete Curb and Gutter, D412 LF $ 28.00 960 $ 26,880.00 Repair 8" Concrete Driveway/Valley Gut. Pavement - HE SY $ 150.00 60 $ 9,000.00 Truncated Dome Detectable Warning Paver SF $ 65.00 32 $ 2,080.00 Repair Underground Electric Fence EA $ 175.00 5 $ 875.00 Repair LandscapingEA $ 275.00 5 $ 1,375.00 Storm Drain Inlet ProtectionEA $ 150.00 35 $ 5,250.00 Boulevard Topsoil Borrow – MnDOT 3877-2F TON $ 45.00 210 $ 9,450.00 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.00 1350 $ 6,750.00 Subtotal$ 202,905.00 5% Contingency $ 10,145.25 Subtotal$ 213,050.25 25% Indirect Costs$ 53,262.56 Part II -Repair Existing Curb & Gutter $ 266,312.81 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 13 Est Item No. Item Unit Unit Price Estimated Cost Qty Part III -Utility Improvements Remove Concrete Curb and Gutter LF $ 10.00 480 $ 4,800.00 Common Excavation CY $ 45.00 15 $ 675.00 Aggregate Base, Cl. 5 (100% Crushed) TON $ 40.00 85 $ 3,400.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 50 $ 7,500.00 Repair Gate Valve Mid Section EA $ 900.00 1 $ 900.00 Repair Gate Valve Top Section w/CoverEA$ 750.00 4$ 3,000.00 Remove & Replace Frame & Ring Casting (27") EA $ 1,300.00 1 $ 1,300.00 Remove & Replace Cone w/Cstg (27")EA $ 5,000.00 12 $ 60,000.00 Install Casting (Special) EA $ 1,500.00 1 $ 1,500.00 Reconstruct Drainage StructureLF$ 800.00 12$ 9,600.00 Adjust Frame & Ring Casting (CB) HDPE RingsEA $ 700.00 24 $ 16,800.00 Remove & Replace Casting 3067V/VB (Catch Basin) EA $ 1,100.00 11 $ 12,100.00 Repair/ Grout CB or MH Invert/ DoghousesEA $ 500.00 1 $ 500.00 Remove & Replace Top Slab w/Cstg (27") EA $ 5,500.00 2 $ 11,000.00 Remove & Replace Top Slab (Special)EA $ 7,000.00 1 $ 7,000.00 Concrete Curb and Gutter, D412LF$ 28.00 80$ 2,240.00 Concrete Curb and Gutter, B618 LF $ 32.00 400 $ 12,800.00 Manhole Lining LF $ 450.00 9 $ 4,050.00 Subtotal$ 159,165.00 5% Contingency $ 7,958.25 Subtotal$ 167,123.25 25% Indirect Costs$ 41,780.81 Part III -Utility Improvements $ 208,904.06 Est Item No. Item Unit Unit Price Estimated Cost Qty Part IV - Concrete Entrance Replacement Remove Concrete Driveway/Valley Gutter SY $ 25.00 125 $ 3,125.00 Common Excavation CY $ 45.00 4 $ 180.00 Aggregate Base, Cl. 5 (100% Crushed) TON $ 40.00 10 $ 400.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 11 $ 1,650.00 8" Conc. Dwy. Pavement - HE - New or Complete replacement SY $ 95.00 125 $ 11,875.00 Boulevard Topsoil Borrow –MnDOT 3877-2F TON $ 45.00 2.5 $ 112.50 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.00 30 $ 150.00 $ 17,492.50 Subtotal $ 874.63 5% Contingency $ 18,367.13 Subtotal 25% Indirect Costs $ 4,591.78 $ 22,958.91 Part IV - Concrete Entrance Replacement Part I - Bituminous Street Overlay $ 531,754.39 Part II -Repair Existing Curb & Gutter $ 266,312.81 Part III -Utility Improvements $ 208,904.06 $ 22,958.91 Part IV - Concrete Entrance Replacement Project 1488 Total Cost $ 1,029,930.17 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 14 Appendix B Preliminary Assessment Roll City Project #1488, Coachman Rd-Four Oaks Rd-Coachman Oaks CENTURY POINT CONCRE CONCRETE TOTAL TE # OF UNIT ENTRANCE TOTAL COMMERCIAL/ INDUSTRIAL P.I.N. FRONTAGE STREET ENTRAN PARCELS ASSMT ASSMT ASSMT ASSMT CE AREA ($184/SY) (SY) 1570 CENTURY PT* 10-16940-02-0201 317 $ 23.34 $ 7,399 $ 7,399 252 1571 CENTURY PT* 10-16940-01-0301 $ 23.34 $ 5,882 $ 5,882 42 N/A10-16940-01-0221 $ 23.34 $ 980 $ 980 259 N/A (Public Facility)10-16941-01-0101 $ 17.51 $ 4,535 $ 4,535 303 1580 CENTURY PT 10-16940-02-0101 $ 23.34 $ 7,072 $ 7,072 SUBTOTAL 5 1173 $ 25,868 $ 25,868 COACHMAN ROAD & FOUR OAKS ROAD TOTAL # OF UNIT R-4 RESIDENTIAL P.I.N. FRONTAGE STREET PARCELS ASSMT ASSMT Coachman Oaks Condos* 1490 1 3155 COACHMAN RD UNIT 20110-18100-01-201$ 120 $ 120 1 3155 COACHMAN RD UNIT 20210-18100-01-202$ 120 $ 120 1 3155 COACHMAN RD UNIT 20310-18100-01-203$ 120 $ 120 1 3155 COACHMAN RD UNIT 20410-18100-01-204$ 120 $ 120 1 3155 COACHMAN RD UNIT 20510-18100-01-205$ 120 $ 120 1 3155 COACHMAN RD UNIT 20610-18100-01-206$ 120 $ 120 1 3155 COACHMAN RD UNIT 20710-18100-01-207$ 120 $ 120 1 3155 COACHMAN RD UNIT 20810-18100-01-208$ 120 $ 120 1 3155 COACHMAN RD UNIT 20910-18100-01-209$ 120 $ 120 1 3155 COACHMAN RD UNIT 21010-18100-01-210$ 120 $ 120 1 3155 COACHMAN RD UNIT 21110-18100-01-211$ 120 $ 120 1 3155 COACHMAN RD UNIT 212A10-18100-01-488$ 120 $ 120 1 3155 COACHMAN RD UNIT 212B 10-18100-01-489$ 120 $ 120 1 3155 COACHMAN RD UNIT 21310-18100-01-213$ 120 $ 120 1 3155 COACHMAN RD UNIT 214A 10-18100-01-490$ 120 $ 120 1 3155 COACHMAN RD UNIT 214B 10-18100-01-491$ 120 $ 120 1 3155 COACHMAN RD UNIT 21510-18100-01-215$ 120 $ 120 1 3155 COACHMAN RD UNIT 24010-18100-01-494$ 120 $ 120 1 3155 COACHMAN RD UNIT 242B 10-18100-01-495$ 120 $ 120 1 3155 COACHMAN RD UNIT 24410-18100-01-244$ 120 $ 120 1 3155 COACHMAN RD UNIT 24610-18100-01-246$ 120 $ 120 1 3155 COACHMAN RD UNIT 24810-18100-01-248$ 120 $ 120 1 3155 COACHMAN RD UNIT 25010-18100-01-250$ 120 $ 120 1 3155 COACHMAN RD UNIT 25210-18100-01-252$ 120 $ 120 1 3155 COACHMAN RD UNIT 26110-18100-01-261$ 120 $ 120 1 3155 COACHMAN RD UNIT 26310-18100-01-263$ 120 $ 120 1 3155 COACHMAN RD UNIT 26510-18100-01-265$ 120 $ 120 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 15 1 3155 COACHMAN RD UNIT 26710-18100-01-267$ 120 $ 120 1 3155 COACHMAN RD UNIT 26910-18100-01-269$ 120 $ 120 1 3155 COACHMAN RD UNIT 27110-18100-01-271$ 120 $ 120 1 3155 COACHMAN RD UNIT 27310-18100-01-273$ 120 $ 120 1 3155 COACHMAN RD UNIT 27510-18100-01-275$ 120 $ 120 1 3155 COACHMAN RD UNIT 27710-18100-01-277$ 120 $ 120 1 3155 COACHMAN RD UNIT 27910-18100-01-279$ 120 $ 120 1 3155 COACHMAN RD UNIT 28110-18100-01-281$ 120 $ 120 1 3155 COACHMAN RD UNIT 28310-18100-01-283$ 120 $ 120 1 3155 COACHMAN RD UNIT 28510-18100-01-285$ 120 $ 120 1 3155 COACHMAN RD UNIT 28710-18100-01-287$ 120 $ 120 1 3155 COACHMAN RD UNIT 30010-18100-01-512$ 120 $ 120 1 3155 COACHMAN RD UNIT 30110-18100-01-301$ 120 $ 120 1 3155 COACHMAN RD UNIT 302A 10-18100-01-513$ 120 $ 120 1 3155 COACHMAN RD UNIT 30310-18100-01-303$ 120 $ 120 1 3155 COACHMAN RD UNIT 30410-18100-01-304$ 120 $ 120 1 3155 COACHMAN RD UNIT 30510-18100-01-305$ 120 $ 120 1 3155 COACHMAN RD UNIT 30610-18100-01-306$ 120 $ 120 1 3155 COACHMAN RD UNIT 30710-18100-01-307$ 120 $ 120 1 3155 COACHMAN RD UNIT 30810-18100-01-308$ 120 $ 120 1 3155 COACHMAN RD UNIT 30910-18100-01-309$ 120 $ 120 1 3155 COACHMAN RD UNIT 31010-18100-01-310$ 120 $ 120 1 3155 COACHMAN RD UNIT 31110-18100-01-311$ 120 $ 120 1 3155 COACHMAN RD UNIT 312A 10-18100-01-496$ 120 $ 120 1 3155 COACHMAN RD UNIT 312B 10-18100-01-497$ 120 $ 120 1 3155 COACHMAN RD UNIT 31310-18100-01-313$ 120 $ 120 1 3155 COACHMAN RD UNIT 31510-18100-01-315$ 120 $ 120 1 3155 COACHMAN RD UNIT 34010-18100-01-506$ 120 $ 120 1 3155 COACHMAN RD UNIT 342B 10-18100-01-507$ 120 $ 120 1 3155 COACHMAN RD UNIT 34410-18100-01-344$ 120 $ 120 1 3155 COACHMAN RD UNIT 34610-18100-01-346$ 120 $ 120 1 3155 COACHMAN RD UNIT 34810-18100-01-348$ 120 $ 120 1 3155 COACHMAN RD UNIT 35010-18100-01-350$ 120 $ 120 1 3155 COACHMAN RD UNIT 35210-18100-01-352$ 120 $ 120 1 3155 COACHMAN RD UNIT 36110-18100-01-361$ 120 $ 120 1 3155 COACHMAN RD UNIT 36310-18100-01-363$ 120 $ 120 1 3155 COACHMAN RD UNIT 36510-18100-01-365$ 120 $ 120 1 3155 COACHMAN RD UNIT 36710-18100-01-367$ 120 $ 120 1 3155 COACHMAN RD UNIT 36910-18100-01-369$ 120 $ 120 1 3155 COACHMAN RD UNIT 37110-18100-01-371$ 120 $ 120 1 3155 COACHMAN RD UNIT 37310-18100-01-373$ 120 $ 120 1 3155 COACHMAN RD UNIT 37510-18100-01-375$ 120 $ 120 1 3155 COACHMAN RD UNIT 37710-18100-01-377$ 120 $ 120 1 3155 COACHMAN RD UNIT 37910-18100-01-379$ 120 $ 120 1 3155 COACHMAN RD UNIT 38110-18100-01-381$ 120 $ 120 1 3155 COACHMAN RD UNIT 38310-18100-01-383$ 120 $ 120 1 3155 COACHMAN RD UNIT 38510-18100-01-385$ 120 $ 120 1 3155 COACHMAN RD UNIT 38710-18100-01-387$ 120 $ 120 1 3155 COACHMAN RD UNIT 40010-18100-01-514$ 120 $ 120 1 3155 COACHMAN RD UNIT 40110-18100-01-401$ 120 $ 120 1 3155 COACHMAN RD UNIT 402A 10-18100-01-515$ 120 $ 120 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 16 1 3155 COACHMAN RD UNIT 40310-18100-01-403$ 120 $ 120 1 3155 COACHMAN RD UNIT 40410-18100-01-404$ 120 $ 120 1 3155 COACHMAN RD UNIT 40510-18100-01-405$ 120 $ 120 1 3155 COACHMAN RD UNIT 40610-18100-01-406$ 120 $ 120 1 3155 COACHMAN RD UNIT 40710-18100-01-407$ 120 $ 120 1 3155 COACHMAN RD UNIT 40810-18100-01-408$ 120 $ 120 1 3155 COACHMAN RD UNIT 40910-18100-01-409$ 120 $ 120 1 3155 COACHMAN RD UNIT 41010-18100-01-410$ 120 $ 120 1 3155 COACHMAN RD UNIT 41110-18100-01-411$ 120 $ 120 1 3155 COACHMAN RD UNIT 41210-18100-01-412$ 120 $ 120 1 3155 COACHMAN RD UNIT 41310-18100-01-413$ 120 $ 120 1 3155 COACHMAN RD UNIT 41510-18100-01-415$ 120 $ 120 1 3155 COACHMAN RD UNIT 43810-18100-01-438$ 120 $ 120 1 3155 COACHMAN RD UNIT 44010-18100-01-440$ 120 $ 120 1 3155 COACHMAN RD UNIT 44210-18100-01-442$ 120 $ 120 1 3155 COACHMAN RD UNIT 44410-18100-01-444$ 120 $ 120 1 3155 COACHMAN RD UNIT 44610-18100-01-446$ 120 $ 120 1 3155 COACHMAN RD UNIT 44810-18100-01-448$ 120 $ 120 1 3155 COACHMAN RD UNIT 45010-18100-01-450$ 120 $ 120 1 3155 COACHMAN RD UNIT 45210-18100-01-452$ 120 $ 120 1 3155 COACHMAN RD UNIT 46310-18100-01-463$ 120 $ 120 1 3155 COACHMAN RD UNIT 46110-18100-01-461$ 120 $ 120 1 3155 COACHMAN RD UNIT 46510-18100-01-465$ 120 $ 120 1 3155 COACHMAN RD UNIT 46710-18100-01-467$ 120 $ 120 1 3155 COACHMAN RD UNIT 46910-18100-01-469$ 120 $ 120 1 3155 COACHMAN RD UNIT 47110-18100-01-471$ 120 $ 120 1 3155 COACHMAN RD UNIT 47310-18100-01-473$ 120 $ 120 1 3155 COACHMAN RD UNIT 47510-18100-01-475$ 120 $ 120 1 3155 COACHMAN RD UNIT 47710-18100-01-477$ 120 $ 120 1 3155 COACHMAN RD UNIT 47910-18100-01-479$ 120 $ 120 1 3155 COACHMAN RD UNIT 48110-18100-01-481$ 120 $ 120 1 3155 COACHMAN RD UNIT 48310-18100-01-483$ 120 $ 120 1 3155 COACHMAN RD UNIT 48510-18100-01-485$ 120 $ 120 1 3155 COACHMAN RD UNIT 48710-18100-01-487$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 11410-18100-01-114$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 11610-18100-01-116$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 11710-18100-01-117$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 11810-18100-01-118$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 11910-18100-01-119$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12010-18100-01-120$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12110-18100-01-121$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12210-18100-01-122$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12310-18100-01-123$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12410-18100-01-124$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12510-18100-01-125$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12610-18100-01-126$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12710-18100-01-127$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12810-18100-01-128$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 12910-18100-01-129$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 13010-18100-01-130$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 13110-18100-01-131$ 120 $ 120 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 17 1 1700 FOUR OAKS RD UNIT 13210-18100-01-132$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 13310-18100-01-133$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 13410-18100-01-134$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 13510-18100-01-135$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 13610-18100-01-136$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 13710-18100-01-137$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 13910-18100-01-139$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 14110-18100-01-141$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 14310-18100-01-143$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 14510-18100-01-145$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 14710-18100-01-147$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 14910-18100-01-149$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 15110-18100-01-151$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 15310-18100-01-153$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 15510-18100-01-155$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 15710-18100-01-157$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 15910-18100-01-159$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 21610-18100-01-216$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 21710-18100-01-217$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 21810-18100-01-218$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 21910-18100-01-219$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 22010-18100-01-220$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 22110-18100-01-221$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 22210-18100-01-222$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 22310-18100-01-223$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 224A10-18100-01-492$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 224B10-18100-01-493$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 22510-18100-01-225$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 226A10-18100-01-508$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 226B10-18100-01-509$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 22710-18100-01-227$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 22810-18100-01-228$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 22910-18100-01-229$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23010-18100-01-230$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23110-18100-01-231$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23210-18100-01-232$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23310-18100-01-233$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23410-18100-01-234$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23510-18100-01-235$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23610-18100-01-510$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23710-18100-01-237$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23810-18100-01-511$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 23910-18100-01-239$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 24110-18100-01-241$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 24310-18100-01-243$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 24510-18100-01-245$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 24710-18100-01-247$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 24910-18100-01-249$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 25110-18100-01-251$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 25310-18100-01-253$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 25510-18100-01-255$ 120 $ 120 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 18 1 1700 FOUR OAKS RD UNIT 25710-18100-01-257$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 25910-18100-01-259$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 314A10-18100-01-498$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 314B10-18100-01-499$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 31610-18100-01-316$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 31710-18100-01-317$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 31810-18100-01-318$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 31910-18100-01-319$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 32010-18100-01-320$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 32110-18100-01-321$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 32210-18100-01-322$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 32310-18100-01-323$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 324A10-18100-01-500$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 324B10-18100-01-501$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 32510-18100-01-325$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 326A10-18100-01-502$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 326B10-18100-01-503$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 32710-18100-01-327$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 32810-18100-01-328$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 32910-18100-01-329$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33010-18100-01-330$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33110-18100-01-331$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33210-18100-01-332$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33310-18100-01-333$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33410-18100-01-334$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33510-18100-01-335$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 336A10-18100-01-504$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33710-18100-01-337$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33810-18100-01-505$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 33910-18100-01-339$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 34110-18100-01-341$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 34310-18100-01-343$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 34510-18100-01-345$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 34710-18100-01-347$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 34910-18100-01-349$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 35110-18100-01-351$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 35310-18100-01-353$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 35510-18100-01-355$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 35710-18100-01-357$ 120 $ 120 1 1700 FOUR OAKS RD UNIT 35910-18100-01-359$ 120 $ 120 SUBTOTAL 220 1490 $ 26,400 COACHMAN ROAD TOTAL # OF UNIT R-4 RESIDENTIAL P.I.N. STREET FRONTAGE PARCELS ASSMT ASSMT 3255 COACHMAN RD*10-27500-02-0401 655 $ 17.51 $ 11,469 3301 COACHMAN RD10-27500-02-0301 185 $ 17.51 $ 3,239 3367 COACHMAN RD10-27500-02-0201 521 $ 17.51 $ 9,123 SUBTOTAL 3 1361 $ 23,831 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 19 FOUR OAKS ROAD TOTAL # OF UNIT R-4 RESIDENTIAL P.I.N.FRONTAGE STREET PARCELS ASSMT ASSMT 1 450 1650 FOUR OAKS RD 10-00900-31-021 $ 17.51 $ 7,880 SUBTOTAL 1 450 $ 7,880 COACHMAN ROAD TOTAL # OF UNIT NEIGHBORHOOD PARK P.I.N. FRONTAGE STREET PARCELS ASSMT ASSMT 1 97 $ 11.67 N/A10-00900-51-016$ 1,132 1 459 $ 11.67 3340 COACHMAN RD10-00900-51-014$ 5,357 1 99 $ 11.67 3360 COACHMAN RD10-00900-51-012$ 1,155 SUBTOTAL 3655$ 7,644 COACHMAN ROAD CONCRE CONCRETE TOTAL TE # OF UNIT ENTRANCE TOTAL COMMERCIAL/ INDUSTRIAL P.I.N. FRONTAGE STREET ENTRAN PARCELS ASSMT ASSMT ASSMT ASSMT CE AREA ($184/SY) (SY) 1 281 $ 6,559 3370 COACHMAN RD10-13151-01-020 $ 23.34 60 $ 11,000 $ 17,559 1 149 $ 3,478 3380 COACHMAN RD10-13151-01-010 $ 23.34 31 $ 6,000 $ 9,478 1 197 $ 4,598 3390 COACHMAN RD10-13150-01-010 $ 23.34 31 $ 6,000 $ 10,598 SUBTOTAL 3 627 $ 14,634 $ 23,000 $ 37,634 DONALD COURT LOT TOTAL UNIT # OF STREET R-2 RESIDENTIAL P.I.N. EQUIVALE PARCELS ASSMT NT ASSMT 1 1$ 430 $ 430 1624 DONALD CT 10-16300-01-180 1 1$ 430 $ 430 1625 DONALD CT 10-16300-01-202 1 1$ 430 $ 430 1626 DONALD CT 10-16300-01-170 1 1$ 430 $ 430 1627 DONALD CT 10-16300-01-201 1 1$ 430 $ 430 1628 DONALD CT 10-16300-01-162 1 1$ 430 $ 430 1630 DONALD CT 10-16300-01-161 1 1$ 430 $ 430 1631 DONALD CT 10-16300-01-210 1 1$ 430 $ 430 1632 DONALD CT 10-16300-01-140 1 1$ 430 $ 430 1633 DONALD CT 10-16300-01-220 1 1$ 430 $ 430 1634 DONALD CT 10-16300-01-130 1 1$ 430 $ 430 1636 DONALD CT 10-16300-01-120 1 1$ 430 $ 430 1637 DONALD CT 10-16300-01-230 1 1$ 430 $ 430 1638 DONALD CT 10-16300-01-110 1 1$ 430 $ 430 1639 DONALD CT 10-16300-01-240 1 1$ 430 $ 430 1640 DONALD CT 10-16300-01-100 1 1$ 430 $ 430 1642 DONALD CT 10-16300-01-090 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 20 1 1$ 430 $ 430 1643 DONALD CT 10-16300-01-250 1 1$ 430 $ 430 1644 DONALD CT10-16300-01-080 11$ 430 $ 430 1645 DONALD CT 10-16300-01-260 1 1$ 430 $ 430 1646 DONALD CT 10-16300-01-070 1 1$ 430 $ 430 1648 DONALD CT 10-16300-01-060 1 1$ 430 $ 430 1649 DONALD CT 10-16300-01-270 1 1$ 430 $ 430 1650 DONALD CT 10-16300-01-050 1 1$ 430 $ 430 1651 DONALD CT 10-16300-01-280 1 1$ 430 $ 430 1654 DONALD CT 10-16300-01-040 1 1$ 430 $ 430 1655 DONALD CT 10-16300-01-290 1 1$ 430 $ 430 1656 DONALD CT10-16300-01-030 11$ 430 $ 430 1657 DONALD CT 10-16300-01-300 1 1$ 430 $ 430 1660 DONALD CT 10-16300-01-020 1 1$ 430 $ 430 1661 DONALD CT10-16300-01-310 11$ 430 $ 430 1662 DONALD CT 10-16300-01-010 1 1$ 430 $ 430 1663 DONALD CT 10-16300-01-320 SUBTOTAL 3232 $ 13,760 EVERGREEN DRIVE LOT TOTAL # OF UNIT R-3 RESIDENTIAL P.I.N. EQUIVALESTREET PARCELS ASSMT NT ASSMT 3213 EVERGREEN DR 10-18075-01-3501 1$ 290 $ 290 3215 EVERGREEN DR 10-18075-01-3401 1$ 290 $ 290 3216 EVERGREEN DR 10-18075-01-5401 1$ 290 $ 290 3217 EVERGREEN DR 10-18075-01-3301 1$ 290 $ 290 3218 EVERGREEN DR 10-18075-01-5501 1$ 290 $ 290 3219 EVERGREEN DR 10-18075-01-3201 1$ 290 $ 290 3220 EVERGREEN DR 10-18075-01-5601 1$ 290 $ 290 3221 EVERGREEN DR 10-18075-01-3101 1$ 290 $ 290 3222 EVERGREEN DR 10-18075-01-5701 1$ 290 $ 290 3223 EVERGREEN DR 10-18075-01-3001 1$ 290 $ 290 3224 EVERGREEN DR 10-18075-01-5801 1$ 290 $ 290 3225 EVERGREEN DR 10-18075-01-2901 1$ 290 $ 290 3226 EVERGREEN DR 10-18075-01-5901 1$ 290 $ 290 3227 EVERGREEN DR 10-18075-01-2801 1$ 290 $ 290 3228 EVERGREEN DR 10-18075-01-6001 1$ 290 $ 290 3229 EVERGREEN DR 10-18075-01-2701 1$ 290 $ 290 3230 EVERGREEN DR 10-18075-01-6101 1$ 290 $ 290 3231 EVERGREEN DR 10-18075-01-2601 1$ 290 $ 290 3232 EVERGREEN DR 10-18075-01-6201 1$ 290 $ 290 3233 EVERGREEN DR 10-18075-01-2501 1$ 290 $ 290 3234 EVERGREEN DR 10-18075-01-6301 1$ 290 $ 290 3235 EVERGREEN DR 10-18075-01-2401 1$ 290 $ 290 3236 EVERGREEN DR 10-18075-01-6401 1$ 290 $ 290 3237 EVERGREEN DR 10-18075-01-2301 1$ 290 $ 290 3238 EVERGREEN DR 10-18075-01-6501 1$ 290 $ 290 3239 EVERGREEN DR 10-18075-01-2201 1$ 290 $ 290 3241 EVERGREEN DR 10-18075-01-2101 1$ 290 $ 290 3243 EVERGREEN DR 10-18075-01-2001 1$ 290 $ 290 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 21 3245 EVERGREEN DR 10-18075-01-1901 1$ 290 $ 290 3247 EVERGREEN DR10-18075-01-18011$ 290 $ 290 3249 EVERGREEN DR 10-18075-01-1701 1$ 290 $ 290 3251 EVERGREEN DR 10-18075-01-1601 1$ 290 $ 290 3253 EVERGREEN DR 10-18075-01-1501 1$ 290 $ 290 3255 EVERGREEN DR 10-18075-01-1401 1$ 290 $ 290 3257 EVERGREEN DR 10-18075-01-1301 1$ 290 $ 290 3259 EVERGREEN DR 10-18075-01-1201 1$ 290 $ 290 SUBTOTAL 3636 $ 10,440 FARNUM DRIVE LOT TOTAL # OF UNIT R-3 RESIDENTIALP.I.N.EQUIVALESTREET PARCELS ASSMT NT ASSMT 1 1$ 290 3101 FARNUM DR 10-18150-07-010$ 290 1 1$ 290 3103 FARNUM DR 10-18150-07-020$ 290 1 1$ 290 3105 FARNUM DR 10-18150-06-040$ 290 1 1$ 290 3107 FARNUM DR 10-18150-06-010$ 290 1 1$ 290 3108 FARNUM DR UNIT A10-18152-08-030$ 290 1 1$ 290 3108 FARNUM DR UNIT B 10-18152-08-040$ 290 1 1$ 290 3109 FARNUM DR 10-18150-08-040$ 290 1 1$ 290 3110 FARNUM DR UNIT A10-18152-08-020$ 290 1 1$ 290 3110 FARNUM DR UNIT B 10-18152-08-010$ 290 1 1$ 290 3111 FARNUM DR 10-18150-08-030$ 290 1 1$ 290 3112 FARNUM DR UNIT A10-18152-07-030$ 290 1 1$ 290 3112 FARNUM DR UNIT B 10-18152-07-040$ 290 1 1$ 290 3113 FARNUM DR 10-18150-08-010$ 290 1 1$ 290 3114 FARNUM DR UNIT A10-18152-07-020$ 290 1 1$ 290 3114 FARNUM DR UNIT B 10-18152-07-010$ 290 1 1$ 290 3115 FARNUM DR 10-18150-08-020$ 290 1 1$ 290 3116 FARNUM DR UNIT A10-18152-06-030$ 290 1 1$ 290 3116 FARNUM DR UNIT B 10-18152-06-040$ 290 1 1$ 290 3118 FARNUM DR UNIT A10-18152-06-020$ 290 1 1$ 290 3118 FARNUM DR UNIT B 10-18152-06-010$ 290 1 1$ 290 3120 FARNUM DR UNIT A10-18152-05-040$ 290 1 1$ 290 3120 FARNUM DR UNIT B 10-18152-05-010$ 290 1 1$ 290 3122 FARNUM DR UNIT A10-18152-05-030$ 290 1 1$ 290 3122 FARNUM DR UNIT B 10-18152-05-020$ 290 1 1$ 290 3124 FARNUM DR UNIT A10-18152-04-040$ 290 1 1$ 290 3124 FARNUM DR UNIT B 10-18152-04-010$ 290 1 1$ 290 3126 FARNUM DR UNIT A10-18152-04-030$ 290 1 1$ 290 3126 FARNUM DR UNIT B 10-18152-04-020$ 290 1 1$ 290 3128 FARNUM DR UNIT A10-18152-03-040$ 290 1 1$ 290 3128 FARNUM DR UNIT B 10-18152-03-010$ 290 1 1$ 290 3130 FARNUM DR UNIT A10-18152-03-030$ 290 1 1$ 290 3130 FARNUM DR UNIT B 10-18152-03-020$ 290 1 1$ 290 3132 FARNUM DR UNIT A10-18152-02-040$ 290 1 1$ 290 3132 FARNUM DR UNIT B 10-18152-02-010$ 290 1 1$ 290 3134 FARNUM DR UNIT A10-18152-02-030$ 290 1 1$ 290 3134 FARNUM DR UNIT B 10-18152-02-020$ 290 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 22 1 1$ 290 3136 FARNUM DR UNIT A10-18151-02-040$ 290 1 1$ 290 3136 FARNUM DR UNIT B10-18151-02-010$ 290 11$ 290 3138 FARNUM DR UNIT A10-18151-02-030$ 290 1 1$ 290 3138 FARNUM DR UNIT B 10-18151-02-020$ 290 1 1$ 290 3140 FARNUM DR UNIT A10-18151-03-040$ 290 1 1$ 290 3140 FARNUM DR UNIT B 10-18151-03-010$ 290 1 1$ 290 3141 FARNUM DR 10-18150-02-010$ 290 1 1$ 290 3142 FARNUM DR UNIT A10-18151-03-030$ 290 1 1$ 290 3142 FARNUM DR UNIT B 10-18151-03-020$ 290 1 1$ 290 3143 FARNUM DR 10-18150-02-020$ 290 1 1$ 290 3144 FARNUM DR UNIT A10-18151-04-030$ 290 11$ 290 3144 FARNUM DR UNIT B 10-18151-04-010$ 290 1 1$ 290 3145 FARNUM DR 10-18150-02-030$ 290 1 1$ 290 3146 FARNUM DR UNIT A10-18151-04-040$ 290 11$ 290 3146 FARNUM DR UNIT B 10-18151-04-020$ 290 1 1$ 290 3147 FARNUM DR 10-18150-02-040$ 290 1 1$ 290 3148 FARNUM DR UNIT A10-18151-05-010$ 290 1 1$ 290 3148 FARNUM DR UNIT B 10-18151-05-020$ 290 1 1$ 290 3149 FARNUM DR 10-18150-04-020$ 290 1 1$ 290 3150 FARNUM DR UNIT A10-18151-05-030$ 290 1 1$ 290 3150 FARNUM DR UNIT B 10-18151-05-040$ 290 1 1$ 290 3151 FARNUM DR 10-18150-04-030$ 290 1 1$ 290 3152 FARNUM DR UNIT A10-18151-06-010$ 290 1 1$ 290 3152 FARNUM DR UNIT B 10-18151-06-020$ 290 1 1$ 290 3153 FARNUM DR 10-18150-03-010$ 290 1 1$ 290 3154 FARNUM DR UNIT A10-18151-06-040$ 290 1 1$ 290 3154 FARNUM DR UNIT B 10-18151-06-030$ 290 1 1$ 290 3155 FARNUM DR 10-18150-03-020$ 290 1 1$ 290 3156 FARNUM DR UNIT A10-18151-07-010$ 290 1 1$ 290 3156 FARNUM DR UNIT B 10-18151-07-020$ 290 1 1$ 290 3158 FARNUM DR UNIT A10-18151-07-040$ 290 1 1$ 290 3158 FARNUM DR UNIT B 10-18151-07-030$ 290 SUBTOTAL 6868 $ 19,720 FOUR OAKS ROAD LOT TOTAL # OF UNIT R-1 RESIDENTIAL P.I.N. EQUIVALESTREET PARCELS ASSMT NT ASSMT 1 1 1635 FOUR OAKS RD 10-27430-01-041 $ 4,435 $ 4,435 1 1 1645 FOUR OAKS RD 10-27430-01-020 $ 4,435 $ 4,435 1 1 1655 FOUR OAKS RD 10-27430-01-010 $ 4,435 $ 4,435 SUBTOTAL 3 3 $ 13,305 FOUR OAKS ROAD LOT TOTAL UNIT # OF R-3 RESIDENTIAL P.I.N. EQUIVALESTREET PARCELS ASSMT NTASSMT 1 1$ 290 1571 FOUR OAKS RD 10-18150-03-030$ 290 1 1$ 290 1573 FOUR OAKS RD 10-18150-03-040$ 290 1 1$ 290 1575 FOUR OAKS RD 10-18150-04-040$ 290 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 23 1 1$ 290 1577 FOUR OAKS RD 10-18150-04-010$ 290 1 1$ 290 1581 FOUR OAKS RD10-18150-05-030$ 290 11$ 290 1583 FOUR OAKS RD 10-18150-05-020$ 290 1 1$ 290 1585 FOUR OAKS RD 10-18150-05-040$ 290 1 1$ 290 1587 FOUR OAKS RD 10-18150-05-010$ 290 1 1$ 290 1589 FOUR OAKS RD 10-18150-06-030$ 290 1 1$ 290 1591 FOUR OAKS RD 10-18150-06-020$ 290 1 1$ 290 1593 FOUR OAKS RD 10-18150-07-030$ 290 1 1$ 290 1595 FOUR OAKS RD 10-18150-07-040$ 290 SUBTOTAL 1212 $ 3,480 RAINDROP DRIVE LOT TOTAL # OF UNIT R-3 RESIDENTIAL P.I.N. EQUIVALESTREET PARCELS ASSMT NTASSMT $ 290 1589 RAINDROP DR 10-18075-01-5301 1$ 290 $ 290 1591 RAINDROP DR 10-18075-01-5201 1$ 290 $ 290 1593 RAINDROP DR 10-18075-01-5101 1$ 290 $ 290 1595 RAINDROP DR 10-18075-01-5001 1$ 290 $ 290 1597 RAINDROP DR 10-18075-01-4901 1$ 290 $ 290 1599 RAINDROP DR 10-18075-01-4801 1$ 290 $ 290 1603 RAINDROP DR 10-18075-01-4701 1$ 290 $ 290 1605 RAINDROP DR 10-18075-01-4601 1$ 290 $ 290 1607 RAINDROP DR 10-18075-01-4501 1$ 290 $ 290 1609 RAINDROP DR 10-18075-01-4401 1$ 290 $ 290 1611 RAINDROP DR 10-18075-01-4301 1$ 290 $ 290 1613 RAINDROP DR 10-18075-01-4201 1$ 290 $ 290 1620 RAINDROP DR 10-18075-01-3601 1$ 290 $ 290 1622 RAINDROP DR 10-18075-01-3701 1$ 290 $ 290 1624 RAINDROP DR 10-18075-01-3801 1$ 290 $ 290 1626 RAINDROP DR 10-18075-01-3901 1$ 290 $ 290 1628 RAINDROP DR 10-18075-01-4001 1$ 290 $ 290 1630 RAINDROP DR 10-18075-01-4101 1$ 290 SUBTOTAL 1818 $ 5,220 SNOWFLAKE DRIVE LOT TOTAL # OF UNIT R-3 RESIDENTIAL P.I.N. EQUIVALESTREET PARCELS ASSMT NTASSMT $ 290 1590 SNOWFLAKE DR 10-18075-01-0201 1$ 290 $ 290 1591 SNOWFLAKE DR 10-18075-01-7101 1$ 290 $ 290 1592 SNOWFLAKE DR 10-18075-01-0301 1$ 290 $ 290 1593 SNOWFLAKE DR 10-18075-01-7001 1$ 290 $ 290 1594 SNOWFLAKE DR 10-18075-01-0401 1$ 290 $ 290 1595 SNOWFLAKE DR 10-18075-01-6901 1$ 290 $ 290 1596 SNOWFLAKE DR 10-18075-01-0501 1$ 290 $ 290 1597 SNOWFLAKE DR 10-18075-01-6801 1$ 290 $ 290 1599 SNOWFLAKE DR 10-18075-01-6701 1$ 290 $ 290 1600 SNOWFLAKE DR 10-18075-01-0601 1$ 290 $ 290 1601 SNOWFLAKE DR 10-18075-01-6601 1$ 290 Coachman Rd/ Four Oaks Rd/ Coachman Oaks 24 $ 290 1602 SNOWFLAKE DR 10-18075-01-0701 1$ 290 $ 290 1604 SNOWFLAKE DR10-18075-01-08011$ 290 $ 290 1606 SNOWFLAKE DR 10-18075-01-0901 1$ 290 $ 290 1608 SNOWFLAKE DR 10-18075-01-1001 1$ 290 $ 290 1610 SNOWFLAKE DR 10-18075-01-1101 1$ 290 SUBTOTAL 1616 $ 4,640 STREET DVWY TOTAL R-1 RESIDENTIAL $ 13,305 $ 13,305 R-2 RESIDENTIAL $ 13,760 $ 13,760 R-3 RESIDENTIAL $ 43,500 $ 43,500 R-4 RESIDENTIAL $ 58,111 $ 58,111 NEIGHBORHOOD PARK $ 7,644 $ 7,644 PUBLIC FACILITY $ 4,535 $ 4,535 COMMERCIAL/INDUSTRIAL $ 35,967 $ 23,000 $ 58,967 TOTAL $ 176,821 $ 199,821 * received 75' corner lot credit R-1 FRONTAGE 1145 7.6% R-2 FRONTAGE 1179 7.9% R-3 FRONTAGE 3709 24.7% R-4 FRONTAGE 3301 22.0% NEIGHBORHOOD PARK 6554.4% PUBLIC FACILITY 2591.7% COMMERCIAL/INDUSTRIAL1541 10.3% NON-ASSESSABLE FRONTAGE 3,211 21.4% TOTAL FRONTAGE 15,000 100% Coachman Rd/ Four Oaks Rd/ Coachman Oaks 25 Agenda Information Memo January 3, 2023 Eagan City Council Meeting CONSENT AGENDA G. Project 1491, Slater Road Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1491 (Slater Road - Street Improvements) and schedule a public hearing to be held on February 7, 2023. Facts: On June 7, 2022, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Slater Road, a collector street in southwest Eagan, south of Cliff Road and west of Highway 77. A structural mill and overlayof this street is programmed for 2023 in the City of Eagan Public Works Department’s 5-Year Capital Improvement Plan (CIP), 2023- 2027. Public utility, surface water resources, pedestrian and bicycle enhancements are being considered as part of the proposed improvements. A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 7, 2023. An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CG-1 Draft Feasibility Report Report for Slater Road NeighborhoodStreet Revitalization City Project No. 1491 January 3, 2023 To:Honorable Mayor and City Council From:Aaron Nelson, Assistant City Engineer Date:January 3, 2023 Re:Slater Road City Project No.: 1491 Attached is the feasibilityreport for the Slater RoadStreet Revitalization, City Project No. 1491. The report presents and discusses the proposed improvements and includes a costestimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. _____________________________Aaron Nelson Date: ____________________ Reg. No. 45795 Reviewed By: Department of Public Works Date: ____________________ Reviewed By: Finance Department Date: ____________________ TABLE OF CONTENTS Executive Summary.....................................................................................................1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included......................................................................................................3 Street Pavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 Cost Estimate...............................................................................................................7 Assessments.................................................................................................................7 Assessment Financing Options.....................................................................................10 Revenue Source...........................................................................................................11 Project Schedule..........................................................................................................11 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures-1Location Map -2Street Improvement/Assessment Area Map -3Typical Section–Mill & Overlay Executive Summary Background Project Name Slater Road Project #1491 Street Area 19,160Sq. Yds.Street Length 4,190Feet Constructed 1979 Overlayed 2006 Slater Road Streets Included Crack Sealed - Seal Coated 2011 West ½ of Section 31 Relative South of CliffRoad & Absolute Location Township 27, Range 23 Location West of Hwy 77 Project Details Roadway resurfacing(full width mill & PCI Rating 42/100 2” overlay) Recommended Replacement of damaged curb & gutter Overlay Improvement Adjustment/Replacement of: o Sanitary/Storm sewer Curb Removal 8% o Utility castings Scope o Water gate valves R-1 Residential 16 o Street signage R-1 Indirect Access 65 Utility Improvements Commercial/Industrial 9 Sidewalk/ped ramp repairs Public Facility 1 Concrete entrance ramp repairs Neighborhood Park 1 Cost Estimate/ Revenue Property Project Cost City Contribution Assessment Mill and Overlay $ 355,400 $ 112,346 $ 243,054 Repair Existing Curb & Gutter$ 83,000 -$ 83,000 Utility Improvements $ 59,800 -$ 59,800 Concrete Entrance Repairs $ 60,900 $ 60,900 - Totals $ 559,100 $ 173,246 (31%) $ 385,854 (69%) Slater Road 1 January 3, 2023 Neighborhood Street Revitalization Slater Road Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan’s Pavement Management Program(PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 4,190 feet of collector street in southwest Eagan has been identified for 2023 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1979. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 17-year time frame, will prevent further decay of the pavement surface, thus protecting andextending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavementin the area. The City of Eagan's maintenance records indicate that after the last overlay, the street was seal coated in 2011. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order. Slater Road 2 There are, however, many repairs and improvements that should be performed at the same time as a street improvement project to bring them up to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as streetlights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width milland overlay) for approximately 4,190feetof roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project arethe following improvements:replacement of damaged curb and gutter, adjustments and/or replacement of sanitary/storm sewer utility castings, water gate valves, utility improvements, replacement of street signage, and curb ramp and concrete sidewalk repairs. Area to Be Included Properties included in the project lie within the West ½ of Section 31, Southof Cliff Road & West of Hwy 77, in Township 27, Range 23, inthe City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan’s Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 -100Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 -35 Reconstruct/ Reclaim The 2022 PCI rankings for the street segments have a weighted average pavement condition rating of 42, inthe “Patch/Repair and/or Overlay” category, as mentioned above. The street pavement has reached an age where, based on the City’s past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2023 constructionseason is the optimal time toconstruct the bituminous overlay on thisstreet. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Slater Road 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 4-1/2" bituminous pavement supported by 6 - 8” gravel base.The existing bituminoussurface will be milled (full width) to accommodate a 2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for collector streets. The combination of patchingand overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City’s Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 8% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replacedwith seed. While the contractor who performsthe work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement – Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired,or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. All utility related improvementswill be financed through the Combined Utility Fund. Slater Road 4 Sidewalk/Path & Pedestrian Ramps –Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist.Damaged concrete sidewalk panels will also be repaired. Commercial Driveway Repair & Replacement–Severalof the adjacent properties were constructed with concrete driveway entrances, or concrete aprons that are in disrepair, and are proposed to be repaired or replaced. The entrances will be reconstructed with 8”-thick concrete aprons in accordance with Eagan Standard Detail 440. These replacements will provide commercial entrances of adequate strengthand width and will be consistent with similar projects in commercial/industrial areas within the project area and throughout the city. Signage-Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and arein need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night-time visibility, and those that are not will be permanently removed. Slater Road 5 Streetlights – The streetlights in this area are owned and maintained by Dakota Electric and are located at the major street intersectionsand are in good condition and are not in need of repair/replacement. Complete Streets – “Complete Streets” is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient,and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). This street was reviewed to determine if additional Complete Streets opportunities would be available and/or feasible. The street isconsidered a collectorroadway and operates with relatively high traffic volumes. There is a concrete sidewalk along the west side of Slater Road with one crossing on the north side of James Street. Given the existing and proposed elements available for all users, this street meets the intent of the complete streets’ guidelines. This is also consistent with the Bike & Pedestrian Master Plan that was approved by the Council on Oct. 6, 2020. These guidelines included constructing trail segments in the missing gaps in the overall trail system. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. A Dakota County permit will be required for the work within the Cliff Road right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five-Year Capital Improvement Plan (2023 – 2027) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Slater Road 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2023 construction costs and include a 5% contingency and indirect costof 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Slater Road Mill & Overlay ........................................................................ $ 355,400 Repair Existing Concrete Curb & Gutter................................$ 83,000 Utility Improvements.......... ………………………………………………. $59,800 Concrete Driveway Repairs . ………………………………………………. $ 60,900 Total........................................................................... $ 559,100 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocatedin accordance with the City of Eagan’s Special Assessment Policy for a mill and overlay improvement for residentialstreets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Total Front Feet (F.F.) = 4,190 centerline feet x 2 = 8,380 Residential Frontage (R-1) = 1,766F.F. Residential Frontage (R-1 Indirect Access) = 1,096F.F. Neighborhood Park Frontage = 200 F.F. Commercial Industrial Frontage = 2,099 F.F. Un-assessable Frontage = 3,219 F.F. Commercial Industrial Area = 18.31 acres gross, 16.71 acres net 44’ face-to-face width 2” Mill & Overlay An early deterioration credit of 15% is proposed for all residential, public facility, and neighborhood park properties because the pavement condition has deteriorated 3 years prior to the anticipated 20-year pavement life cycle (3/20=15%). The early deterioration adjustment factor is 100% - 15% = 85%. This reduced assessment rate is in accordance with the February 16, 2010 update of the City’s Special Assessment Policy for addressing premature infrastructure failure on streets expected to have a 20-year life expectancy. In 2020, the policy was updated for commercial properties to a 15-year life expectancy. Slater Road 7 A pavement thickness adjustment factor is proposed for all Residential, Neighborhood Park,and Public Facility properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this area, the collector roadway is receiving a full width mill and 2” overlay. To adjust the cost to be consistent with a typical residential street, a 1.5”/2.0” = 75% multiplication factor is used for that length. The pavement thickness adjustment factor is 75.0%. The adjustment factor anticipates Slater Road will receive a 2” overlay, but the actual will be determined by the final design. A street width adjustment factor is proposed for all residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this area, the collector roadway is 44’ wide. To adjust the cost to be consistent with a typical residential street, a 32’ / 44’ = 0.727multiplication factor is used for that length. The street width adjustment factor is = 72.7%. City Special Assessment PolicyAssessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50%50% Mill & Overlay –Public Facility 75%25% Mill & Overlay –Neighborhood Park 50%50% Mill & Overlay –Commercial Industrial100% - Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Concrete Entrance Repairs 100% - Residential – All residential lots (16 R-1 and 65 R-1 Indirect Access) as shown on Figure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. Mill & Overlay: R-1 Residential 16 R-1 lots 1,766’ R1 / 8,380’ Total Frontage = 21.1% $355,400(Mill & Overlay Costs) x 50%(Assessment Rate) x 21.1% (Frontage) x 85.0% (Early Deterioration) x 75.0% (Pavement Thickness) x 72.7% (Street Width) = $17,337 (Total R-1 Assessment) o $17,337 / 16 R-1 = $1,083.56, rounded to $1,085 / R-1 lot (16 lots) Mill & Overlay: R-1 Indirect Access 65 R-1 Indirect Access Units 1,096’ R1 / 8,380’ Total Frontage = 13.1% $355,400(Mill & Overlay Costs) x 50% (Assessment Rate) x 13.1% (Frontage) x 85.0% (Early Deterioration) x 75.0% (Pavement Thickness) x 72.7% (Street Width) = $10,789 (Total R-1 Indirect AccessAssessment) Slater Road 8 o $10,789 / 65 R-1 indirect access = $165.98, rounded to $165 / R-1 Indirect Access unit (65 units) Park Parcels – All Park parcels in the project area (1 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, equivalent to a standard 32’ wide residential street. The estimated cost per front foot, based on the City’s Assessment Policy, is $9.83/ F.F. and is calculated as follows: Mill & Overlay – (Neighborhood Park) o 200 F.F. o $355,400 (Mill & Overlay Costs) x 50% (Assessment Rate) x 85.0% (Early Deterioration) x 75.0% (Pavement Thickness) x 72.7% (Street Width) / 8,380 F.F. = $9.83/ Neighborhood Park F.F. Commercial Industrial & Public Facility Parcels - All C/I (9 parcels) and Public Facility (1 total) parcels, as shown on Figure 2, adjacent to a street to be improved, or with direct access, are proposed to be assessed. The City’s Assessment Policy states that for C/I properties, 100% of the mill and overlay costs are assessable for local residential streets and collector roadways, regardless of the width or thickness of the overlay. With Public Facility properties, the policy states that 75% of the mill and overlay costs are assessable for collector roadways, equivalent to a standard 32’ wide residential street, and early deterioration, street width, and pavement thickness adjustment factors would apply. Because four of the properties only have indirect access (are not immediately adjacent to Slater Road), the assessments will be determined using the “area basis”. 2 properties (4640 and the 7 units at 4662-4686) will receive a credit for ponding easements. The assessment for the parcel with the 7 individual units will be split evenly amount the 7 units. The estimated assessment, based on the City’s Assessment Policy, is calculated as follows: Mill & Overlay – Commercial/Industrial Properties & Public Facility Commercial Industrial Area = 18.31 acres gross, 16.71 acres net 2,099 F.F. o $355,400 (Mill & Overlay Costs) x 100% (Assessment Rate) / 8,380 F.F. = $42.41 / F.F. o $42.41 / F.F. x 2,099 F.F. = $89,020 total assessment o $89,020 (total assessment) / 16.71 net acres = $5,327.35, rounded to $5,330 / C/I net acre o $5,330 x 75% (Assessment Rate) x 85.0% (Early Deterioration) x 75.0% (Pavement Thickness) x 72.7% (Street Width) = $1,852.69, rounded to $1,850 / Public Facility net acre The remaining frontage within the project area (3,219’ or 38.4%) is considered non- assessable under the City’s Assessment Policy. Slater Road 9 Driveway Entrance Replacement – The C/I property in the project area has a damaged concrete driveway entrance that will be repaired/replaced. This property is proposed to be assessed for the total cost of the repairs. The estimated cost of the driveway repair is approximately $210/ SY and is calculated as follows: Total area of concrete driveway apron repair = 290SY Total concrete driveway apron cost = $60,900 Total cost/SY = $210/ SY Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over 5 years for R-1 residential properties, 1 year for R-1 Indirect Access properties,and 10 years for Public Facilities and C/I properties. In 2022, the interest rate was set at 4%. The 2023 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of assessments for each property type with estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,085 R-1 Assessment Principal / Year Interest / Year Cost / Year st 1 Year$217 $51 $268 th 5 Year $217 $9 $226 $165 R-1 Indirect Access Assessment Principal / Year Interest / Year Cost / Year st 1 Year$165 $8 $173 $1,000 Public Facility & C/I Assessment Principal / Year Interest / Year Cost / Year st 1 Year$100 $47 $147 th 10Year $100 $4 $104 Bonds may be issued to finance the improvements. Slater Road 10 Revenue Source A summary of revenue sources is listed below: Property Project Cost City Contribution Assessment Mill and Overlay$ 355,400$ 112,346$ 243,054 Repair Existing Curb & Gutter$ 83,000-$ 83,000 Utility Improvements $ 59,800- $ 59,800 Concrete Entrance Repairs$ 60,900$ 60,900 - Totals $ 559,100 $ 173,246 (31%)$ 385,854(69%) The Major Street Fund will finance the estimated street related project deficit of $326,054. The Public Utility Fund will finance the estimated $59,800 utility improvements. Approximately 65% of utilities are for storm sewer improvements (funded from 1126 designated cash), 10% - water (1121 funds) and 25% - sanitary sewer (1122 funds). Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.................................................................................... January 3, 2023 Informational Meeting...............................................................................January 30, 2023 Public Hearing ............................................................................................ February 7, 2023 Approve Plans and Specifications .................................................................. March 7, 2023 Bid Date ........................................................................................................ March 30, 2023 Award Contract ................................................................................................. April 4, 2023 Start Construction ................................................................................................. May 2023 Project Completion........................................................................................... August 2023 Final Cost Report......................................................................................... September 2023 Final Assessment Hearing ...................................................................................... Fall, 2023 First Payment Due with Property Tax Statement........................................... May 15, 2024 Slater Road 11 Appendix A Preliminary Cost Estimate Slater Road City Project 1491 Est Item Unit Unit Price Estimated Cost Qty Part I - Bituminous Street Overlay MobilizationLS$ 10,000.00 1$ 10,000.00 Remove Bituminous Pavement SY $ 12.00 50 $ 600.00 Mill Bituminous Pavement -Full Width (1-3/4" Depth)SY$ 2.00 19,160$ 38,320.00 Bituminous Material for Tack Coat GAL $ 3.00 1245 $ 3,735.00 SP WEA340B Wearing Course Mixture (Overlay)TON $ 80.00 2,371 $ 189,680.00 SP WEA340B Wearing Course Mixture (Patch)TON $ 150.00 20 $ 3,000.00 Adjust Gate Valve BoxEA $ 300.00 1 $ 300.00 Adjust Frame and Ring Casting (Manhole) EA $ 800.00 4 $ 3,200.00 Traffic Control LS$ 7,500.00 1$ 7,500.00 4" Solid Line - Paint LF $ 0.20 6,270 $ 1,254.00 Crosswalk Line (12") -PaintLF$ 3.00 155$ 465.00 24" Solid Line -PaintLF$ 4.00 23$ 92.00 4" Double Solid Line - Paint LF $ 0.40 3,747 $ 1,498.80 Zebra Crosswalk - Paint SF $ 2.50 168 $ 420.00 Signage Remove and ReplaceLS $ 10,695.00 1 $ 10,695.00 Subtotal $ 270,759.80 5% Contingency $ 13,537.99 Subtotal $ 284,297.79 25% Indirect Costs $ 71,074.45 Part I - Bituminous Street Overlay $ 355,372.24 Est Item Unit Unit Price Estimated Cost Qty Part II - Repair Existing Curb & Gutter Remove Concrete Curb and GutterLF $ 10.00 310 $ 3,100.00 Remove Concrete SidewalkSF $ 2.00 1,446 $ 2,892.00 Common Excavation CY $ 45.00 20 $ 900.00 Street Sweeper (With Pickup Broom) HR $ 45.00 5 $ 225.00 Aggregate Base, Cl. 5 (100% Crushed) TON $ 40.00 15 $ 600.00 SP WEA340B Wearing Course Mixture (Patch)TON $ 150.00 20 $ 3,000.00 Irrigation Repair EA $ 250.00 15 $ 3,750.00 4" Concrete Sidewalk SF $ 7.00 790 $ 5,530.00 6" Concrete Sidewalk SF $ 15.00 655 $ 9,825.00 Concrete Curb and Gutter, B618 LF $ 32.00 310 $ 9,920.00 Truncated Dome Detectable Warning Paver SF $ 65.00 128 $ 8,320.00 Repair Underground Electric Fence EA $ 175.00 5 $ 875.00 Repair Landscaping EA $ 275.00 2 $ 550.00 Storm Drain Inlet Protection EA $ 150.00 19 $ 2,850.00 Boulevard Topsoil Borrow – MnDOT 3877-2F TON $ 45.00 32 $ 1,440.00 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.00 32 $ 160.00 Trip Hazzard Elimination SY $ 9,335.00 1 $ 9,335.00 Subtotal $ 63,272.00 5% Contingency $ 3,163.60 Subtotal $ 66,435.60 Slater Road 12 25% Indirect Costs $ 16,608.90 Part II -Repair Existing Curb & Gutter$ 83,044.50 Est Item No.ItemUnitUnit PriceEstimated Cost Qty Part III - Utility Improvements Remove Concrete Curb and GutterLF $ 10.00 380 $ 3,800.00 Remove Concrete Driveway /Valley Gutter SY $ 25.00 12 $ 300.00 Aggregate Base, Cl. 5 (100% Crushed) TON $ 40.00 10 $ 400.00 SP WEA340B Wearing Course Mixture (Patch)TON $ 150.00 38 $ 5,700.00 Remove & Replace Frame & Ring Casting (27")EA$ 1,300.00 1$ 1,300.00 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 700.00 2 $ 1,400.00 Remove & Replace Casting 3067V/VB (Catch Basin)EA$ 1,100.00 17$ 18,700.00 Concrete Curb and Gutter, B618 LF $ 32.00 380 $ 12,160.00 Repair 8" Concrete Driveway/Valley Gut. Pavement - HE SY $ 150.00 12 $ 1,800.00 Subtotal $ 45,560.00 5% Contingency $ 2,278.00 Subtotal $ 47,838.00 25% Indirect Costs $ 11,959.50 Part III - Utility Improvements $ 59,797.50 Est Item No. Item Unit Unit Price Estimated Cost Qty Part IV - Concrete Entrance Replacement Remove Concrete Driveway/Valley Gutter SY $ 25.00 290 $ 7,250.00 Common Excavation CY $ 45.00 10 $ 450.00 Aggregate Base, Cl. 5 (100% Crushed) TON $ 40.00 10 $ 400.00 SP WEA340B Wearing Course Mixture (Patch)TON $ 150.00 18 $ 2,700.00 8" Conc. Dwy. Pavement -HE - New or Complete replacement SY $ 95.00 155 $ 14,725.00 Repair 8" Concrete Driveway/Valley Gut. Pavement - HE SY $ 150.00 135 $ 20,250.00 Boulevard Topsoil Borrow –MnDOT 3877-2F TON$ 45.00 8$ 360.00 Seeding (MnDOT 270 w/Type 5 Hydromulch)SY$ 5.00 48$ 240.00 $ 46,375.00 Subtotal $ 2,318.75 5% Contingency $ 48,693.75 Subtotal 25% Indirect Costs $ 12,173.44 $ 60,867.19 Part IV - Concrete Entrance Replacement Part I - Bituminous Street Overlay $ 355,372.24 Part II - Repair Existing Curb & Gutter $ 83,044.50 Part III - Utility Improvements$ 59,797.50 $ 60,867.19 Part IV - Concrete Entrance Replacement Project 1491 Total Cost $ 559,081.43 Slater Road 13 Appendix B Preliminary Assessment Roll City Project #1491, Slater Road CLIFF ROAD CONCRETE TOTAL CONCRETE COMMERCIAL/ # OF ENTRANCE P.I.N. NET AREA UNIT ASSMT STREET ENTRANCE TOTAL ASSMT INDUSTRIAL PARCELS ASSMT ASSMT AREA (SY) ($210/SY) 2250 CLIFF RD 10-53555-01-010 1 1.10 $ 5,330 $ 5,863 89 $ 21,800 $ 27,663 2260 CLIFF RD 10-53558-01-020 1 2.47 $ 5,330 $ 13,165 92 $ 15,900 $ 29,065 2270 CLIFF RD 10-53558-01-010 1 1.12 $ 5,330 $ 5,970 $ 5,970 2280 CLIFF RD 10-53556-01-010 1 1.99 $ 5,330 $ 10,607 $ 10,607 2290 CLIFF RD 10-53557-01-010 1 0.83 $ 5,330 $ 4,424 $ 4,424 SUBTOTAL 57.51$ 40,028 $ 37,700 $ 77,728 SLATER ROAD # OF LOT R-1 RESIDENTIAL P.I.N. UNIT ASSMTTOTAL PARCELS EQUIVALENT 1 1 $ 1,085 $ 1,085 4770 SLATER RD 10-65870-01-060 1 1 $ 1,085 $ 1,085 4774 SLATER RD 10-65870-01-050 1 1 $ 1,085 $ 1,085 4778 SLATER RD 10-65870-01-040 1 1 $ 1,085 $ 1,085 4782 SLATER RD 10-65870-01-030 1 1 $ 1,085 $ 1,085 4786 SLATER RD 10-65870-01-020 4790 SLATER RD 10-65870-01-010 1 1 $ 1,085 $ 1,085 1 1 $ 1,085 $ 1,085 4797 SLATER RD 10-53550-04-050 1 1 $ 1,085 $ 1,085 4805 SLATER RD 10-83952-01-010 1 1 $ 1,085 $ 1,085 4809 SLATER RD 10-83952-01-020 1 1 $ 1,085 $ 1,085 4813 SLATER RD 10-83952-01-030 4818 SLATER RD 10-83950-01-090 1 1 $ 1,085 $ 1,085 1 1 $ 1,085 $ 1,085 4822 SLATER RD 10-83950-01-100 1 1 $ 1,085 $ 1,085 4847 SLATER RD 10-83955-01-010 1 1 $ 1,085 $ 1,085 4859 SLATER RD 10-83955-02-010 1 1 $ 1,085 $ 1,085 4861 SLATER RD 10-83963-01-010 SUBTOTAL 1515 $ 16,275 $ 16,275 SLATER ROAD CONCRETE TOTAL CONCRETE ENTRANCE # OF NEIGHBORHOOD PARK P.I.N. FRONTAGE UNIT ASSMT STREET ENTRANCE TOTAL ASSMT PARCELS ASSMT ASSMT AREA (SY) ($210/SY) 1 200 $ 9.83 $ 1,966 CITY OF EAGAN 10-53550-00-070 $ 1,966 SUBTOTAL 1 200 $ 1,966 $ 1,966 SLATER ROAD CONCRETE TOTAL CONCRETE # OF ENTRANCE PUBLIC FACILITY P.I.N. NET AREA UNIT ASSMT STREET ENTRANCE TOTAL ASSMT PARCELS ASSMT ASSMT AREA (SY) ($210/SY) 1 1.93 $ 1,850 $ 3,571 N/A10-03100-25-012 $ 3,571 SUBTOTAL 1 1.93 $ 3,571 $ 3,571 Slater Road 14 SLATER ROAD CONCRETE TOTAL CONCRETE COMMERCIAL/ # OF ENTRANCE P.I.N. NET AREA UNIT ASSMT STREET ENTRANCE TOTAL ASSMT INDUSTRIAL PARCELS ASSMT ASSMT AREA (SY) ($210/SY) 4600 SLATER RD10-53552-01-0111 2.91 $ 5,330 $ 15,510 $ 15,510 10.70$ 5,330 $ 3,731 4640 SLATER RD10-58650-01-01023$ 5,950 $ 9,681 4660 SLATER RD 10-58650-01-020 1 1.55 $ 5,330 $ 8,262 23 $ 5,950 $ 14,212 0.140.30$ 5,330 $ 1,599 4662 SLATER RD 10-83568-01-010 9 $ 1,614 $ 3,213 0.14 0.30 $ 5,330 $ 1,599 4666 SLATER RD 10-83568-01-020 9 $ 1,614 $ 3,213 0.14 0.30 $ 5,330 $ 1,599 4670 SLATER RD 10-83568-01-030 9 $ 1,614 $ 3,213 4672 SLATER RD 10-83568-01-040 0.14 0.30 $ 5,330 $ 1,599 9 $ 1,614 $ 3,213 0.14 0.30 $ 5,330 $ 1,599 4678 SLATER RD 10-83568-01-050 9 $ 1,614 $ 3,213 0.140.30$ 5,330 $ 1,599 4682 SLATER RD10-83568-01-0609$ 1,614 $ 3,213 0.14 0.30 $ 5,330 $ 1,599 4686 SLATER RD 10-83568-01-070 9 $ 1,614 $ 3,213 SUBTOTAL 47.26$ 38,696 $ 23,200 $ 61,896 WESTWOOD LANE # OF LOT R-1 INDIRECT ACCESS P.I.N. UNIT ASSMT TOTAL PARCELS EQUIVALENT 4600 WESTWOOD LN 10-53576-01-010 1 1 $ 165 $ 165 4620 WESTWOOD LN 10-53576-04-010 1 1 $ 165 $ 165 4624 WESTWOOD LN 10-53576-04-020 1 1 $ 165 $ 165 4628 WESTWOOD LN 10-53576-04-030 1 1 $ 165 $ 165 4632 WESTWOOD LN 10-53576-04-040 1 1 $ 165 $ 165 4636 WESTWOOD LN 10-53576-04-050 1 1 $ 165 $ 165 4640 WESTWOOD LN 10-53576-04-060 1 1 $ 165 $ 165 4644 WESTWOOD LN 10-53576-04-070 1 1 $ 165 $ 165 4648 WESTWOOD LN 10-53576-04-080 1 1 $ 165 $ 165 4652 WESTWOOD LN 10-53576-04-090 1 1 $ 165 $ 165 4656 WESTWOOD LN 10-53576-04-100 1 1 $ 165 $ 165 SUBTOTAL 11 $ 1,815 WHISPERING TRAIL # OF LOT R-1 RESIDENTIAL P.I.N. UNIT ASSMT TOTAL PARCELS EQUIVALENT 1 1 $ 1,085 $ 1,085 2226 WHISPERING TRL10-83952-02-010 SUBTOTAL 1 1 $ 1,085 WILDWOOD STREET # OF LOT R-1 INDIRECT ACCESS P.I.N. UNIT ASSMT TOTAL PARCELS EQUIVALENT 4647 WILDWOOD ST 10-53575-04-010 1 1 $ 165 $ 165 4650 WILDWOOD ST 10-53575-01-010 1 1 $ 165 $ 165 4651 WILDWOOD ST 10-53575-04-020 1 1 $ 165 $ 165 4654 WILDWOOD ST 10-53575-01-020 1 1 $ 165 $ 165 4655 WILDWOOD ST 10-53575-04-030 1 1 $ 165 $ 165 4658 WILDWOOD ST 10-53575-01-030 1 1 $ 165 $ 165 4659 WILDWOOD ST 10-53575-04-040 1 1 $ 165 $ 165 4662 WILDWOOD ST 10-53575-01-040 1 1 $ 165 $ 165 4663 WILDWOOD ST 10-53575-04-050 1 1 $ 165 $ 165 4666 WILDWOOD ST 10-53575-01-050 1 1 $ 165 $ 165 4667 WILDWOOD ST 10-53575-04-060 1 1 $ 165 $ 165 4670 WILDWOOD ST 10-53575-01-060 1 1 $ 165 $ 165 4671 WILDWOOD ST 10-53575-04-070 1 1 $ 165 $ 165 Slater Road 15 4675 WILDWOOD ST 10-53575-04-080 1 1 $ 165 $ 165 4679 WILDWOOD ST10-53575-04-09011$ 165 $ 165 4683 WILDWOOD ST 10-53575-04-100 1 1 $ 165 $ 165 4687 WILDWOOD ST10-53575-04-11011$ 165 $ 165 4691 WILDWOOD ST 10-53575-04-120 1 1 $ 165 $ 165 4695 WILDWOOD ST 10-53575-04-130 1 1 $ 165 $ 165 4699 WILDWOOD ST 10-53575-03-060 1 1 $ 165 $ 165 4702 WILDWOOD ST 10-53575-02-060 1 1 $ 165 $ 165 4703 WILDWOOD ST10-53575-03-05011$ 165 $ 165 4706 WILDWOOD ST 10-53575-02-050 1 1 $ 165 $ 165 4707 WILDWOOD ST 10-53575-03-040 1 1 $ 165 $ 165 4710 WILDWOOD ST 10-53575-02-040 1 1 $ 165 $ 165 4711 WILDWOOD ST 10-53575-03-030 1 1 $ 165 $ 165 4714 WILDWOOD ST 10-53575-02-030 1 1 $ 165 $ 165 4715 WILDWOOD ST 10-53575-03-020 1 1 $ 165 $ 165 4718 WILDWOOD ST 10-53575-02-020 1 1 $ 165 $ 165 4719 WILDWOOD ST10-53575-03-01011$ 165 $ 165 4722 WILDWOOD ST 10-53575-02-010 1 1 $ 165 $ 165 SUBTOTAL 31 $ 5,115 WOODHILL COURT # OF LOT R-1 INDIRECT ACCESS P.I.N. UNIT ASSMT TOTAL PARCELS EQUIVALENT 2250 WOODHILL CT 10-53576-03-070 1 1 $ 165 $ 165 2251 WOODHILL CT 10-53576-02-010 1 1 $ 165 $ 165 2254 WOODHILL CT 10-53576-03-060 1 1 $ 165 $ 165 2255 WOODHILL CT 10-53576-02-020 1 1 $ 165 $ 165 2258 WOODHILL CT 10-53576-03-050 1 1 $ 165 $ 165 2259 WOODHILL CT 10-53576-02-030 1 1 $ 165 $ 165 2262 WOODHILL CT 10-53576-03-040 1 1 $ 165 $ 165 2263 WOODHILL CT 10-53576-02-040 1 1 $ 165 $ 165 2266 WOODHILL CT 10-53576-03-030 1 1 $ 165 $ 165 2267 WOODHILL CT 10-53576-02-050 1 1 $ 165 $ 165 2270 WOODHILL CT 10-53576-03-020 1 1 $ 165 $ 165 2271 WOODHILL CT 10-53576-03-010 1 1 $ 165 $ 165 SUBTOTAL 12 $ 1,980 WYNDEMERE LANE # OF LOT R-1 INDIRECT ACCESSP.I.N.UNIT ASSMTTOTAL PARCELS EQUIVALENT 2220 WYNDEMERE LN10-53575-01-120 1 1 $ 165 $ 165 2223 WYNDEMERE LN10-53575-01-11011$ 165 $ 165 2224 WYNDEMERE LN10-53575-01-130 1 1 $ 165 $ 165 2227 WYNDEMERE LN10-53575-01-100 1 1 $ 165 $ 165 2228 WYNDEMERE LN10-53575-01-140 1 1 $ 165 $ 165 2231 WYNDEMERE LN10-53575-01-090 1 1 $ 165 $ 165 2232 WYNDEMERE LN10-53575-01-150 1 1 $ 165 $ 165 2235 WYNDEMERE LN10-53575-01-080 1 1 $ 165 $ 165 2236 WYNDEMERE LN10-53575-01-160 1 1 $ 165 $ 165 2239 WYNDEMERE LN10-53575-01-070 1 1 $ 165 $ 165 2240 WYNDEMERE LN10-53575-01-170 1 1 $ 165 $ 165 SUBTOTAL 11 $ 1,815 Slater Road 16 # OF LOTS STREET DRIVEWAY TOTAL R-1 DETACHED 65$ 10,725 $ 10,725 R-1 RESIDENTIAL 16$ 17,360 $ 17,360 PUBLIC FACILITY 1 $ 3,571 $ 3,571 NEIGHBORHOOD PARK 1 $ 1,966 $ 1,966 COMMERCIAL/INDUSTRIAL 9 $ 78,724 $ 60,900 $ 139,624 TOTAL 92 $ 112,346 $ 60,900 $ 173,246 R-1 IND ACCESS FRONTAGE1096 13.1% R-1 FRONTAGE 1766 21.1% PUBLIC FACILITY 00.0% NEIGHBORHOOD PARK200 2.4% COMMERCIAL/INDUSTRIAL2099 25.0% NON-ASSESSABLE FRONTAGE3,219 38.4% TOTAL FRONTAGE 8,380 100% Slater Road 17 Agenda Information Memo January 3, 2023 Eagan City Council Meeting CONSENT AGENDA H. Project 1492, Wescott Road & Elrene Road Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1492 (Wescott Road and Elrene Road- Street Improvements) and schedule a public hearing to be held on February 7, 2023. Facts: On June 7, 2022, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Wescott Road and Elrene Road, collector streets in east-central Eagan, east of Lexington Avenue and south of Yankee Doodle Road. A structural mill and overlay of these streets is programmed for 2023 in the City of Eagan Public Works Department’s 5-Year Capital Improvement Plan (CIP), 2023- 2027. Public utility, surface water resources, pedestrian and bicycle enhancements are being considered as part of the proposed improvements. A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 7, 2023. An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CH-1 Draft Feasibility Report Report for Wescott Road & Elrene Road NeighborhoodStreet Revitalization City Project No. 1492 January 3, 2023 To:Honorable Mayor and City Council From:Aaron Nelson, Assistant City Engineer Date:January 3, 2023 Re:Wescott Road & Elrene Road City Project No.: 1492 Attached is the feasibilityreport for the Wescott Road & Elrene RoadStreet Revitalization, City Project No. 1492. The report presents and discusses the proposed improvements and includes a costestimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. _____________________________Aaron Nelson Date: ____________________ Reg. No. 45795 Reviewed By: Department of Public Works Date: ____________________ Reviewed By: Finance Department Date: ____________________ TABLE OF CONTENTS Executive Summary.....................................................................................................1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included......................................................................................................3 Street Pavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 Cost Estimate...............................................................................................................7 Assessments.................................................................................................................7 Assessment Financing Options.....................................................................................10 Revenue Source...........................................................................................................10 Project Schedule..........................................................................................................11 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures-1Location Map -2Street Improvement/Assessment Area Map -3Typical Section–Mill & Overlay Executive Summary Background Project Name Wescott Road & Elrene Road Project # 1492 Street Street Area 73,964Sq. Yds.14,844 Feet Length Constructed 1974, 1977, 1986 Overlayed 1991, 2008 Elrene Road Crack Streets Included Wescott Road - Sealed Seal Coated 2013 W ½ & S ½ of Section 13, S ½ & E Absolute Relative East of Lexington Avenue& ½ of Section 14, N ½ of Section LocationLocation South of Yankee Doodle Road 24, Township 27, Range 23 Project Details Roadway resurfacing(full width mill& PCI Rating 40/100 2” overlay) Recommended Replacement of damaged curb & gutter Overlay Improvement Adjustment/Replacement of: o Sanitary/Storm sewer Curb Removal 29% Scope o Utility castings o Water gate valves R-1 Residential 12 o Street signage Commercial/Industrial 3 Bituminoustrail overlay Public Facility Parcels 1 Concrete sidewalk repairs Parks 2 Replacement of street signs Cost Estimate/ Revenue Property Project CostCity Contribution Assessment Mill and Overlay$ 1,303,700$ 207,503 $ 1,096,197 Repair Existing Curb & Gutter, Trail $ 763,600 - $ 763,600 Overlay, Sidewalk Repairs Utility Improvements $ 410,700- $ 410,700 Concrete Driveway Repairs $ 700 $ 700- Totals $ 2,478,700 $ 208,203 (8%) $ 2,270,497 (92%) Wescott Road & Elrene Road 1 January 3, 2023 Neighborhood Street Revitalization Wescott Road & Elrene Road Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan’s Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 14,844 feet of collector street in east-central Eagan has been identified for 2023 street revitalizationimprovements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1974, 1977 and 1986. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 15-year time frame, will prevent further decay of the pavement surface, thus protecting andextending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavementin the area. The City of Eagan's maintenance records indicate that after the last overlay, the streets were last seal coated in 2013. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Wescott Road & Elrene Road 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order. There are, however, many repairs and improvements that should be performed at the same time as a street improvement project to bring them up to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as streetlights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width mill and overlay) for approximately 14,844 feet of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project are the following improvements: replacement of damaged curb and gutter, adjustments and/or replacement of sanitary/storm sewer utility castings, water gate valves, utility improvements, replacementof street signage, a trail overlay along both Wescott Road and Elrene Road, and sidewalk repairs along Wescott Road. Area to Be Included Properties included in the project lie within the W ½ & S ½ of Section 13, S ½ & E ½ of Section 14, N ½ of Section 24, located East of Lexington Avenue & South of Yankee Doodle Road, in Township 27, Range 23, intheCity of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan’s Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 -100Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 -35 Reconstruct/ Reclaim The 2022 PCI rankings for the street segments have a weighted average pavement condition rating of 40, which falls in the lower end of the “Patch/Repair and/or Overlay” category, as mentioned above. The street pavement has reached an age where, based on the City’s past Wescott Road & Elrene Road 3 experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2023 constructionseason is the optimal time toconstructthe bituminous overlay on thisstreet. Any delay of the project may reducethe structural benefit to the street sections and require more substantialrehabilitation. Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 7" bituminous pavement supported by 10” gravel base.The existing bituminoussurface will be milled (full width) to accommodate a 2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for collector streets. The combination of patchingand overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City’s Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 29% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replacedwith seed. While the contractor who performsthe work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement – Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired,or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. All utility related improvementswill be financed through the PublicUtility Fund. Wescott Road & Elrene Road 4 Sidewalk/Path & Pedestrian Ramps – Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do notexist. The trail along the east side of Elrene Road and the south side of Wescott Road will receive a 1- 1/2” overlay, and the concrete sidewalk along the north side of Wescott Road will be repaired as necessary. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and arein need ofreplacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night-time visibility, and those that are not willbe permanently removed. Streetlights – The streetlightsin this area are owned and maintained by Dakota Electricand are located at the major street intersectionsand are in good condition and are not in need of repair/replacement. Complete Streets – “Complete Streets” is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient,and comfortable travel and access for users of all ages and abilities regardless of their mode of Wescott Road & Elrene Road 5 transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). These streets were reviewed to determine if additional Complete Streets opportunities would be available and/or feasible. The streets are consideredcollector roadways and operate with relatively high traffic volumes. There is a bituminous trail along the south side of Wescott Rd. and the east side of Elrene Rd., and a concrete sidewalk along the north side of Wescott Rd. Given the existing and proposed elements available for all users, this street meets the intent of the complete streets’ guidelines. This is also consistent with the Bike & Pedestrian Master Plan that was approved by the Council on Oct. 6, 2020. These guidelines included constructing trail segments in the missing gaps in the overall trail system. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. A Mn/DOT permit will be required for the work within the Highway 149 right-of-way.A Dakota County permit will be required for any work within the Lexington Ave. right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than completereconstruction of this street.The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five-Year Capital Improvement Plan (2023 – 2027) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Wescott Road & Elrene Road 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2023 construction costs and include a 5% contingency and indirect costof 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wescott Road & Elrene Road Mill & Overlay ........................................................................ $ 1,303,700 Concrete C&G Repairs, Trail Overlay, Sidewalk Repairs........$ 763,600 Utility Improvements.......... ………………………………………………. $410,700 Concrete Entrance Repairs . ………………………………………………. $ 700 Total........................................................................... $ 2,478,700 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan’s Special Assessment Policy for a mill and overlay improvement for residentialstreets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Total Front Feet (F.F.) = 14,844 centerline feet x 2 = 29,688 F.F. Residential Frontage (R-1) = 1,961F.F. C/I Frontage = 4,646 F.F. – 500 F.F. credit = 4,145 F.F. Public Facility Frontage = 862 F.F. – 379 F.F. credit = 483 F.F. Park Frontage = 411 F.F. Un-assessable Frontage = 22,688 F.F. Elrene Road face-to-face width = 38’ average x 8,912 F.F. Wescott Road face-to-face width = 52’ average x 20,776 F.F. 2.0” Mill & Overlay An early deterioration credit of 25% is proposed for all residential, park, and public facility properties because the pavement condition has deteriorated 5 years prior to the anticipated 20-year pavement life cycle (5/20=25%). The early deterioration adjustment factor is 100% - 25% = 75%. This reduced assessment rate is in accordance with the February 16, 2010 update of the City’s Special Assessment Policy for addressing premature infrastructure failure on streets expected to have a 20-year life expectancy. In 2020, the policy was updated for commercial properties to a 15-year life expectancy. A pavement thickness adjustment factor is proposed for all Residential and Public Facility properties to adjust the assessment to make it consistent with those on Wescott Road & Elrene Road 7 residential streets of similar age and condition. In thisarea, the collector roadway is receiving a full width mill and 2” overlay. To adjust the cost to be consistent with a typical residential street, a 1.5”/2.0” = 75% multiplication factor is used for that length. The pavement thickness adjustment factor is 75.0%. The adjustment factor anticipates Wescott Road and Elrene Road will receive a 2” overlay, but the actual will be determined by the final design. A street width adjustment factor is proposed for all residential, park, and public facility properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this area, the Elrene Road averages 38’ wide, and Wescott Road 52’ wide. The overall average width is (38’ x 4,456’ + 52’ x 10,388) / 14,884’) = 48’. To adjust the cost to be consistent with a typical residential street, a 32’ / 48’ = 0.667 multiplication factor is used for that length. The street width adjustment factor is = 66.7%. City Special Assessment PolicyAssessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50%50% Mill & Overlay –Public Facility 75%25% Mill & Overlay –Neighborhood Park 50%50% Mill & Overlay –Commercial Industrial100% - Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Concrete Entrance Repairs 100% - Residential – All residential lots (12 R-1 single family homes) as shown on Figure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. Mill & Overlay: R-1 Residential 12 R-1 lots 1,961’ R1 / 29,688 Total Frontage = 6.6% $1,303,700 (Mill & Overlay Costs) x 50% (Assessment Rate) x 6.6% (Frontage) x 75.0% (Early Deterioration) x 75.0% (Pavement Thickness) x 66.7% (Street Width) = $16,141 (Total R-1 Assessment) o $16,141 / 12 R-1 = $1,345.08, rounded to $1,345/ R-1 lot (12 lots) Public Facility Parcels – All Public Facility parcels in the project area (1 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 75% of the mill and overlay costs are assessable for collector roadways, equivalent to a standard 32’ wide residential street. Credit is given for the frontage of ponding easements adjacent to the street (379’ credit given to 945 Wescott Rd.). The estimated cost per front foot, based on the City’s Assessment Policy, is $12.36/ F.F. and is calculated as follows: Wescott Road & Elrene Road 8 Mill & Overlay –(Public Facility) o 483 F.F. o $1,303,700 (Mill & Overlay Costs) x 75% (Assessment Rate) x 75.0% (Early Deterioration) x 75.0 (Pavement Thickness) x 66.7% (Street Width) / 29,688 = $12.36/ Public Facility F.F. Neighborhood Park Parcels – All neighborhood park parcels in the project area (2 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, equivalent to a standard 32’ wide residential street. The estimated cost per front foot, based on the City’s Assessment Policy, is $8.24/ F.F. and is calculated as follows: Mill & Overlay – (Neighborhood Park) o 411 F.F. o $1,303,700 (Mill & Overlay Costs) x 50% (Assessment Rate) x 75.0% (Early Deterioration) x 75.0%(Pavement Thickness) x 66.7% (Street Width) / 29,688 = $8.24/ Neighborhood ParkF.F. Commercial/ Industrial Parcels – All C/I parcels in the project area (3 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 100% of the mill and overlay costs are assessable for collector/arterial roadways. Credit is given for the frontage of ponding easements adjacent to the street (500’ credit given to 3775 Hwy 149). The estimated cost per front foot, based on the City’s Assessment Policy, is $43.91/ F.F. and is calculated as follows: Mill & Overlay –(Commercial/ Industrial) o 4,145 total F.F. o $1,303,700 (Mill & Overlay Costs) x 100% (Assessment Rate) / 29,688 F.F. = $43.91/ C/I F.F. The remaining frontage within the project area (22,688’ or 76.4%) is considered non-assessable under the City’s Assessment Policy. Driveway Entrance Replacement – One C/I property in the project area has a damaged concrete driveway entrance that will be repaired. This property is proposed to be assessed for the total cost of the repairs. The estimated cost of the driveway repair is approximately $700 or $233/ SY and is calculated as follows: Total area of concrete driveway apron repair = 3 SY Total concrete driveway apron cost = $700 Total cost/SY = $233/ SY Wescott Road & Elrene Road 9 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over 5 years for R-1 residential properties, and 10 years for Public Facilities, Parks, and C/I. In 2022, the interest rate was set at 4%. The 2023 rate is not yet availablehowever, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of assessments for each property type with estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,345 R-1 Assessment Principal / Year Interest / Year Cost / Year st 1Year $269$63 $332 th 5 Year $269$11 $280 $1,000 Public Facility, Neighborhood Park, & C/I Assessment Principal / YearInterest / Year Cost / Year st 1Year $100$47 $147 th 10 Year$100$4 $104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Property Project CostCity Contribution Assessment Mill and Overlay$ 1,303,700$ 207,503 $ 1,096,197 Repair Existing Curb & Gutter, Trail $ 763,600 - $ 763,600 Overlay, Sidewalk Repairs Utility Improvements $ 410,700-$ 410,700 Concrete Driveway Repairs $ 700 $ 700 - Totals $ 2,478,700 $ 208,203 (8%) $ 2,270,497 (92%) The Major Street Fund will finance the estimated street related project deficit of $1,859,797. The Public Utility Fund will finance the estimated $410,700 utility improvements. Approximately 65% of utilities are for storm sewer improvements (funded from 1126 designated cash), 10% - water (1121 funds) and 25% - sanitary sewer (1122 funds). Wescott Road & Elrene Road 10 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.................................................................................... January 3, 2023 Informational Meeting...............................................................................January 30, 2023 Public Hearing............................................................................................February 7, 2023 Approve Plans and Specifications .................................................................. March 7, 2023 Bid Date ........................................................................................................ March 30, 2023 Award Contract ................................................................................................. April 4, 2023 Start Construction ................................................................................................. May 2023 Project Completion........................................................................................... August 2023 Final Cost Report......................................................................................... September 2023 Final Assessment Hearing ...................................................................................... Fall, 2023 First Payment Due with Property Tax Statement........................................... May 15, 2024 Wescott Road & Elrene Road 11 Appendix A Preliminary Cost Estimate Template City Project 1492 ItemUnitUnit PriceEst Qty Estimated Cost Part I -Bituminous Street Overlay Mobilization LS$ 10,000.00 1 $ 10,000.00 Remove Bituminous PavementSY$ 12.00 100$ 1,200.00 Mill Bituminous Pavement - Full Width (1-3/4" Depth) SY $ 2.00 73,963 $ 147,926.00 Bituminous Material for Tack CoatGAL $ 3.00 4,438 $ 13,314.00 SP WEA340B Wearing Course Mixture (Overlay) TON $ 80.00 9,153 $ 732,240.00 SP WEA340B Wearing Course Mixture (Patch)TON$ 150.00 40$ 6,000.00 Adjust Frame and Ring Casting (Manhole) EA $ 800.00 26 $ 20,800.00 Traffic Control LS$ 7,500.00 1 $ 7,500.00 4" Solid Line - Paint LF $ 0.20 22,155 $ 4,431.00 Crosswalk Line (12") - Paint LF $ 3.00 176 $ 528.00 24" Solid Line - Paint LF $ 4.00 160 $ 640.00 4" Double Solid Line -PaintLF$ 0.40 18,004$ 7,201.60 Pavement Message -Paint SF $ 3.50 448 $ 1,568.00 Zebra Crosswalk -PaintSF$ 2.50 1,002$ 2,505.00 Signage Remove and Replace LS$ 37,435.00 1 $ 37,435.00 Subtotal $ 993,288.60 5% Contingency $ 49,664.43 Subtotal $ 1,042,953.03 25% Indirect Costs $ 260,738.26 Part I -Bituminous Street Overlay $ 1,303,691.29 Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter Clearing EA $ 500.00 1 $ 500.00 Grubbing EA $ 500.00 1 $ 500.00 Remove Trail Overgrowth LS$ 5,000.00 1 $ 5,000.00 Remove Concrete Curb and GutterLF $ 10.00 4,758 $ 47,580.00 Remove Bituminous Pavement SY $ 12.00 25 $ 300.00 Remove Bituminous Trail Pavement SF $ 2.00 3,000 $ 6,000.00 Remove Concrete SidewalkSF $ 2.00 3,296 $ 6,592.00 Remove Concrete Driveway /Valley Gutter SY $ 25.00 76 $ 1,900.00 Common ExcavationCY $ 45.00 250 $ 11,250.00 Street Sweeper (With Pickup Broom) HR $ 45.00 20 $ 900.00 Aggregate Base, Cl. 5 (100% Crushed)TON$ 40.00 135$ 5,400.00 Bituminous Material for Tack CoatGAL $ 3.00 1,061 $ 3,183.00 SP WEA340B Wearing Course Mixture (Trail/Pkg. Lot Overlay)TON $ 90.00 1,514 $ 136,260.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 247 $ 37,050.00 Irrigation Repair EA $ 250.00 8 $ 2,000.00 4" Concrete SidewalkSF $ 7.00 1,114 $ 7,798.00 6" Concrete SidewalkSF $ 15.00 2,182 $ 32,730.00 Concrete Curb and Gutter, B618 LF $ 32.00 3,749 $ 119,968.00 Concrete Curb and Gutter, B624 LF $ 36.00 1,009 $ 36,324.00 Repair 8" Concrete Driveway/Valley Gut. Pavement - HE SY $ 150.00 76 $ 11,400.00 Truncated Dome Detectable Warning Paver SF $ 65.00 486 $ 31,590.00 Repair Underground Electric Fence EA $ 175.00 8 $ 1,400.00 Repair Landscaping EA $ 275.00 5 $ 1,375.00 Storm Drain Inlet Protection EA $ 150.00 62 $ 9,300.00 Sediment Control Log -Type Compost LF $ 4.00 300 $ 1,200.00 Boulevard Topsoil Borrow –MnDOT 3877-2F TON $ 45.00 534 $ 24,030.00 Seeding (MnDOT 270 w/Type 5 Hydromulch)SY $ 5.00 4,224 $ 21,120.00 Trip Hazard Repairs LS$ 19,100.00 1 $ 19,100.00 Wescott Road & Elrene Road 12 Subtotal $ 581,750.00 5% Contingency$ 29,087.50 Subtotal $ 610,837.50 25% Indirect Costs$ 152,709.38 Part II - Repair Existing Curb & Gutter $ 763,546.88 Item No.ItemUnitUnit PriceEst Qty Estimated Cost Part III - Utility Improvements Remove Concrete Curb and GutterLF $ 10.00 1,240 $ 12,400.00 Remove Concrete Driveway /Valley Gutter SY $ 25.00 5 $ 125.00 Remove Sewer Pipe (Storm) LF $ 35.00 1 $ 35.00 Common ExcavationCY$ 45.00 15$ 675.00 Aggregate Base, Cl. 5 (100% Crushed)TON $ 40.00 82 $ 3,280.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 106 $ 15,900.00 Repair Gate Valve Mid SectionEA $ 900.00 5 $ 4,500.00 Repair Gate Valve Top Section w/Cover EA $ 750.00 11 $ 8,250.00 Remove & Replace Frame & Ring Casting (27")EA$ 1,300.00 9 $ 11,700.00 Remove & Replace Cone (4' Dia.)EA$ 4,500.00 15 $ 67,500.00 Remove & Replace Cone w/Cstg (27") EA$ 5,000.00 4 $ 20,000.00 Salvage Casting EA $ 200.00 15 $ 3,000.00 Install Casting EA $ 900.00 15 $ 13,500.00 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 700.00 45 $ 31,500.00 Remove & Replace Casting 3067V/VB (Catch Basin) EA$ 1,100.00 7 $ 7,700.00 Remove & Replace CBMH Structure w/Cstg (4' Dia.) EA$ 8,000.00 4 $ 32,000.00 Remove & Replace CB Structure w/Cstg (2' x 3') EA$ 6,000.00 3 $ 18,000.00 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 13 $ 6,500.00 Remove & Replace STMH (5' Dia.) EA$ 10,000.00 1 $ 10,000.00 Remove & Replace Top Slab EA$ 4,500.00 1 $ 4,500.00 Concrete Curb and Gutter, B618 LF $ 32.00 880 $ 28,160.00 Concrete Curb and Gutter, B624 LF $ 36.00 360 $ 12,960.00 Repair 8" Concrete Driveway/Valley Gut. Pavement - HE SY $ 150.00 5 $ 750.00 Subtotal $ 312,935.00 5% Contingency $ 15,646.75 Subtotal $ 328,581.75 25% Indirect Costs $ 82,145.44 Part III -Utility Improvements$ 410,727.19 Item No. Item Unit Unit Price Est Qty Estimated Cost Part IV - Concrete Entrance Replacement 2104.505 Remove Concrete Driveway/Valley GutterSY $ 25.00 3 $ 75.00 2531.507 Repair 8" Concrete Driveway/Valley Gut. Pavement - HE SY $ 150.00 3 $ 450.00 $ 525.00 Subtotal $ 26.25 5% Contingency $ 551.25 Subtotal 25% Indirect Costs $ 137.81 $ 689.06 Part IV - Concrete Entrance Replacement Wescott Road & Elrene Road 13 Part I -Bituminous Street Overlay $ 1,303,691.29 Part II - Repair Existing Curb & Gutter $ 763,546.88 Part III - Utility Improvements $ 410,727.19 $ 689.06 Part IV - Concrete Entrance Replacement Project 1492 Total Cost $ 2,478,654.41 Wescott Road & Elrene Road 14 Appendix B Preliminary Assessment Roll City Project #1492, Wescott Rd & Elrene Rd ELRENE ROAD TOTAL LOT UNIT R-1 RESIDENTIALP.I.N.# OF LOTSSTREET EQUIVALENT ASSMT ASSMT $ 1,345 $ 1,345 3531 ELRENE RD10-30951-01-01011 $ 1,345 $ 1,345 3533 ELRENE RD 10-30951-01-020 1 1 $ 1,345 $ 1,345 3585 ELRENE RD 10-30950-01-010 1 1 $ 1,345 $ 1,345 3630 ELRENE RD 10-62705-01-010 1 1 $ 1,345 $ 1,345 3640 ELRENE RD 10-62705-01-020 1 1 $ 1,345 $ 1,345 3765 ELRENE RD 10-70790-02-010 1 1 $ 1,345 $ 1,345 3775 ELRENE RD 10-70790-02-090 1 1 SUBTOTAL 7 $ 9,415 7 ELRENE ROAD CONCRETE TOTAL CONCRETE COMMERCIAL/ # OF UNIT ENTRANCE P.I.N. FRONTAGE STREET ENTRANCE TOTAL ASSMT INDUSTRIAL PARCELS ASSMT ASSMT ASSMT AREA (SY) ($233/SY) 3534 ELRENE RD 10-83803-00-020 1 2004$ 43.91 $ 87,996 $ 87,996 SUBTOTAL 1 2004 $ 87,996 $ 87,996 WESCOTT ROAD TOTAL LOT UNIT R-1 RESIDENTIAL P.I.N. # OF LOTS STREET EQUIVALENT ASSMT ASSMT 1 1$ 1,345 $ 1,345 692 WESCOTT RD10-14996-06-010 1 1$ 1,345 $ 1,345 700 WESCOTT RD10-14996-06-020 1 1$ 1,345 $ 1,345 708 WESCOTT RD10-14996-06-030 1 1$ 1,345 $ 1,345 871 WESCOTT RD10-01400-82-021 1 1$ 1,345 $ 1,345 875 WESCOTT RD10-01400-82-010 SUBTOTAL 55$ 6,725 WESCOTT ROAD CONCRETE TOTAL CONCRETE COMMERCIAL/ # OF UNIT ENTRANCE P.I.N. FRONTAGE STREET ENTRANCE TOTAL ASSMT INDUSTRIAL PARCELS ASSMT ASSMT ASSMT AREA (SY) ($233/SY) 1 1716 $ 75,350 3775 HIGHWAY 149 10-83801-01-010 $ 43.91 3 $ 700 $ 76,050 1 425 $ 18,662 WEST PUBLISHING CO 10-83805-01-010 $ 43.91 $ 18,662 SUBTOTAL 2 2141 $ 94,011 3 $ 700 $ 94,711 Wescott Road & Elrene Road 15 WESCOTT ROAD CONCRETE TOTAL CONCRETE ENTRANCE # OF UNIT PUBLIC FACILITY P.I.N. FRONTAGE STREET ENTRANCE TOTAL ASSMT PARCELS ASSMT ASSMT ASSMT AREA (SY) ($233/SY) 1 483 $ 12.36 $ 5,970$ 5,970 945 WESCOTT RD10-83620-01-010 SUBTOTAL 1 483 $ 5,970 $ - $ 5,970 WESCOTT ROAD CONCRETE TOTAL CONCRETE COMMUNITY # OF UNIT ENTRANCE STREET ENTRANCE TOTAL ASSMT NEIGHBORHOOD PARK FRONTAGE PARK PARCELS ASSMT ASSMT ASSMT AREA (SY) ($233/SY) 1 192 $ 8.24$ 1,582$ 1,582 CITY OF EAGAN10-14996-00-020 CITY OF EAGAN10-32990-00-010 1 219 $ 8.24$ 1,805$1,805 SUBTOTAL 2411$ 3,387 $3,387 R-1 RESIDENTIAL12 1961 $ 16,140 - - $ 16,140 PUBLIC FACILITY 1 483 $ 5,970 - - $ 5,970 NEIGHBORHOOD PARK 2 411 $ 3,387 - - $ 3,387 COMMERCIAL/INDUST 3 4145 $ 182,007 3 $ 700 $ 182,707 TOTAL 18 7000 $ 207,503 3 $ 700 $ 208,203 R-1 FRONTAGE 19616.6% NEIGHBORHOOD PARK 411 1.4% PUBLIC FACILITY 483 1.6% COMMERCIAL/INDUSTRIAL414514.0% NON-ASSESSABLE FRONTAGE 22688 76.4% TOTAL FRONTAGE 29688 100.0% Wescott Road & Elrene Road 16 Agenda Information Memo January 3, 2023 Eagan City Council Meeting CONSENT AGENDA I. Project 1497, Opperman Drive Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1497 (Opperman Drive – Street Improvements)and schedule a public hearing to be held on February 7, 2023. Facts: On June 7, 2022, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Opperman Drive, a commercial/industrial street in east-central Eagan, east of Highway 149 and south of Yankee Doodle Road. A structural mill and overlayof this street is programmed for 2023 in the City of Eagan Public Works Department’s 5-Year Capital Improvement Plan (CIP), 2023- 2027. Public utility, surface water resources, pedestrian and bicycle enhancements are being considered as part of the proposed improvements. A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 7, 2023. An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CI-1 Draft Feasibility Report Report for Opperman Drive NeighborhoodStreet Revitalization City Project No. 1497 January 3, 2023 To:Honorable Mayor and City Council From:Aaron Nelson, Assistant City Engineer Date:January 3, 2023 Re:Opperman DriveStreet Revitalization City Project No.: 1497 Attached is the feasibilityreport for the Opperman DriveStreet Revitalization, City Project No. 1497. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. _____________________________Aaron Nelson Date: ____________________ Reg. No. 45795 Reviewed By: Department of Public Works Date: ____________________ Reviewed By: Finance Department Date: ____________________ TABLE OF CONTENTS Executive Summary.....................................................................................................1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included......................................................................................................3 Street Pavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 Cost Estimate...............................................................................................................6 Assessments.................................................................................................................6 Assessment Financing Options......................................................................................8 Revenue Source............................................................................................................8 Project Schedule...........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures-1Location Map -2Street Improvement/Assessment Area Map -3Typical Section–Mill & Overlay Executive Summary Background Project Name Opperman Drive Project # 1497 Street Area 9,016Sq. Yds.Street Length 1,676Feet Constructed 1985 Overlayed 2009 Opperman Drive Streets Included Crack Sealed - Seal Coated 2013 E½ of Section 13 Relative Eastof Hwy 149 Absolute Location Township 27, Range 23 Location South of Yankee Doodle Road Project Details Roadway resurfacing (full width mill & PCI Rating 30/100 2” overlay) Recommended Replacement of damaged curb & gutter Overlay Improvement Replace signage Scope Adjustment/Replacement of: Curb Removal 10% o Sanitary/Storm sewer o Utility castings o Water gate valves Commercial/ Industrial 6 Cost Estimate/ Revenue Property Project CostCity Contribution Assessment Mill and Overlay$ 189,700 $ 169,541 $ 20,159 Repair Existing Curb & Gutter $ 31,600 - $ 31,600 Utility Improvements $ 31,200 - $ 31,200 Concrete Entrance Repairs $ 1,600 $ 1,600 - Totals $ 254,100 $ 171,141(67%)$ 82,959 (33%) Opperman Drive 1 January 3, 2023 Neighborhood Street Revitalization Opperman Drive Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan’s Pavement Management Program(PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,696’ of commercial roadway in east-central Eagan has been identified for 2023 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1985 and overlayedin 2009. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) anda bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 14-year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that after the last overlay, the street was seal coated in 2013. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order. Opperman Drive 2 There are, however, many repairs and improvements that should be performed at the same time as a street improvement project to bring them up to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as streetlights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width milland overlay) for approximately 1,696’ of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project arethe following improvements:replacement of damaged curb and gutter, adjustments and/or replacement of sanitary/storm sewer utility castings, water gate valves and replacement of street signage. Area to Be Included Properties included in the project lie within the E ½ of Section 13, East of Hwy 149 & South of Yankee Doodle Road, in Township 27, Range 23, inthe City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan’s Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 -100Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 -35 Reconstruct/ Reclaim The 2022 PCI rankings for the street segments have a weighted average pavement condition rating of 30, which falls just below the “Patch/Repair and/or Overlay” category, as mentioned above. However, the street pavement has reached an age where, based on the City’s past experience, the integrity of the pavement can rapidly decline if no improvements are performed, and an overlay is still appropriate. Therefore, the 2023 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Opperman Drive 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 6" bituminous pavement supported by 12” gravel base. The existing bituminous surface will be milled (full width) to accommodate a 2-inch bituminous overlay.The overlay, combined with the existing street section, will provide a street section consistent with current City standards for collector streets. The combination of patchingand overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City’s Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 10% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replacedwith seed. While the contractor who performsthe work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement – Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired,or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. All utility related improvementswill be financed through the PublicUtility Fund. Opperman Drive 4 Commercial Driveway Repair & Replacement – Mostof the adjacent properties were constructed with concrete driveway entrances, or concrete aprons that are in disrepair, and are proposed to be repaired or replaced. The entrances will be reconstructed with 8”-thick concrete aprons in accordance with EaganStandard Detail 440. These replacements will provide commercial entrances of adequate strengthand width and will be consistent with similar projects in commercial/industrial areas within the project area and throughout the city. Signage- Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and arein need ofreplacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night-time visibility, and those that are not willbe permanently removed. Streetlights – The streetlightsin this area are owned and maintained by Dakota Electricand are located at the major street intersectionsand are in good condition and are not in need of repair/replacement. Complete Streets – “Complete Streets” is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient,and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Thisstreet wasreviewed to determine if additional Complete Streets opportunities would be available and/or feasible. The streetisconsidered a collectorroadway and operates with relatively high traffic volumes. Given the existing and proposed elements available for all users, Opperman Drive 5 this street meets the intent of the complete streets’ guidelines.This is also consistent with the Bike & Pedestrian Master Plan that was approved by the Council on Oct. 6, 2020. These guidelines included constructing trail segments in the missing gaps in the overall trail system. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. A Mn/DOT right of way permit will be required for any work within the TH 149 right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five-Year Capital Improvement Plan (2023 – 2027) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2023 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Opperman Drive Mill & Overlay ........................................................................ $ 189,700 Repair Existing Concrete Curb & Gutter ................................ $ 31,600 Utility Improvements.......... ………………………………………………. $ 31,200 Concrete Driveway Repairs.................................................... $ 1,600 Total........................................................................... $ 254,100 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan’s Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Opperman Drive 6 Total Front Feet (F.F.) = 1,676centerline feet x 2 = 3,352F.F. (141F.F. is in Inver Grove Heights, but they are not contributing to this project so that frontage is considered “un- assessable”). Commercial/Industrial Frontage = 3,211 F.F. Un-assessable Frontage = 141F.F. 40’ face-to-face width (varies) 2” full width Mill & Overlay An early deterioration credit of 6.7% is proposed for all C/I properties because the pavement condition has deteriorated 1 year prior to the anticipated 15-year pavement life cycle (1/15=6.7%). The early deterioration adjustment factor is 100% - 6.7% = 93.3%. This reduced assessment rate is in accordance with the February 16, 2010 update of the City’s Special Assessment Policy for addressing premature infrastructure failure on streets expected to have a 20-year life expectancy. In 2020, the policy was updated for commercial propertiesto a15-yearlife expectancy. City Special Assessment PolicyAssessment Ratio Property City Mill & Overlay –C/I 100% - Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Concrete Entrance Repairs 100% - Commercial/ Industrial Parcels – All C/I parcels in the project area (6 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. 3575 Argenta Trail is currently a single-family residential property, but its ultimate land use designation is “Industrial”, so its highest and best use is C/I and is being assessed with that use. The City’s Assessment Policy states that 100% of the mill and overlay costs are assessable for commercial roadways. The estimated cost per front foot, based on the City’s Assessment Policy, is $52.80/ F.F. and is calculated as follows: Mill & Overlay – (Commercial/ Industrial) o 3,352 total F.F. o $189,700 (Mill & Overlay Costs) x 100% (Assessment Rate) x 93.3% (Early Deterioration) / 3,352 F.F.= $52.80/ C/I F.F. The remaining frontage within the project area (141’ or 4.2%) is considered non- assessable under the City’s Assessment Policy. Opperman Drive 7 Driveway Entrance Replacement – OneC/I property in the project area has a damaged concrete driveway entrance that will be repaired. This property is proposed to be assessed for the total cost of the repairs. The estimated cost of the driveway repair is approximately $1,600 or $267/ SY and is calculated as follows: Total area of concrete driveway apron repair = 6 SY Total concrete driveway apron cost = $1,600 Total cost/SY = $267/ SY Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over 10 years for C/I properties. In 2022, the interest rate was set at 4%. The 2023 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of assessments for each property type with estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,000 C/I Assessment Principal / YearInterest /Year Cost /Year st 1Year $100$47 $147 th 10 Year$100$4 $104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Property Project Cost City Contribution Assessment Mill and Overlay$ 189,700$ 169,541 $ 20,159 Repair Existing Curb & Gutter $ 31,600 - $ 31,600 Utility Improvements $ 31,200 - $ 31,200 Concrete Entrance Repairs $ 1,600 $ 1,600 - Totals $ 254,100 $ 171,141 (67%) $ 82,959 (33%) The Major Street Fund will finance the estimated street related project deficit of $51,759. The Public Utility Fund will finance the estimated $31,200 utility improvements. Approximately 65% of utilities are for storm sewer improvements (funded from 1126 designated cash), 10% - water (1121 funds) and 25% - sanitary sewer (1122 funds). Opperman Drive 8 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing....................................................................................January 3, 2023 Informational Meeting...............................................................................January 30, 2023 Public Hearing............................................................................................February 7, 2023 Approve Plans and Specifications .................................................................. March 7, 2023 Bid Date ........................................................................................................ March 30, 2023 Award Contract ................................................................................................. April 4, 2023 Start Construction ................................................................................................. May 2023 Project Completion........................................................................................... August 2023 Final Cost Report......................................................................................... September 2023 Final Assessment Hearing ...................................................................................... Fall, 2023 First Payment Due with Property Tax Statement........................................... May 15, 2024 Opperman Drive 9 Appendix A Preliminary Cost Estimate Template City Project 1497 Est ItemUnitUnit PriceEstimated Cost Qty Part I -Bituminous Street Overlay Mobilization LS $ 10,000.00 1 $ 10,000.00 Remove Bituminous PavementSY$ 12.00 45$ 540.00 Mill Bituminous Pavement - Full Width (1-3/4" Depth) SY $ 2.00 9,020 $ 18,040.00 Bituminous Material for Tack CoatGAL $ 3.00 590 $ 1,770.00 SP WEA340B Wearing Course Mixture (Overlay)TON $ 80.00 1,120 $ 89,600.00 SP WEA340B Wearing Course Mixture (Patch)TON$ 150.00 21$ 3,150.00 Adjust Gate Valve Box EA $ 300.00 3 $ 900.00 Adjust Frame and Ring Casting (Manhole) EA $ 800.00 6 $ 4,800.00 Traffic Control LS $ 7,500.00 1 $ 7,500.00 4" Solid Line - Paint LF $ 0.20 1,846 $ 369.20 4" Broken Line -Paint LF $ 0.20 80 $ 16.00 4" Double Solid Line -PaintLF$ 0.40 1,175$ 470.00 Pavement Message -Paint SF $ 3.50 47 $ 164.50 Crosswalk Preform Tape GR INSF$ 16.00 270$ 4,320.00 Signage Remove and Replace LS $ 2,900.00 1 $ 2,900.00 Subtotal$ 144,539.70 5% Contingency $ 7,226.99 Subtotal$ 151,766.69 25% Indirect Costs $ 37,941.67 Part I - Bituminous Street Overlay $ 189,708.36 Est Item Unit Unit Price Estimated Cost Qty Part II -Repair Existing Curb & Gutter Remove Concrete Curb and Gutter LF $ 10.00 320 $ 3,200.00 Remove Concrete SidewalkSF $ 2.00 80 $ 160.00 Common ExcavationCY $ 45.00 5 $ 225.00 Street Sweeper (With Pickup Broom) HR $ 45.00 5 $ 225.00 Aggregate Base, Cl. 5 (100% Crushed)TON $ 40.00 3 $ 120.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 20 $ 3,000.00 Irrigation Repair EA $ 250.00 5 $ 1,250.00 6" Concrete Bullnose SF $ 16.00 110 $ 1,760.00 Concrete Curb & Gutter B612 LF $ 27.00 20 $ 540.00 Concrete Curb and Gutter, B618 LF $ 32.00 300 $ 9,600.00 Repair Underground Electric FenceEA$ 175.00 1$ 175.00 Repair Landscaping EA $ 275.00 3 $ 825.00 Storm Drain Inlet Protection EA $ 150.00 11 $ 1,650.00 Boulevard Topsoil Borrow –MnDOT 3877-2F TON $ 45.00 18 $ 810.00 Seeding (MnDOT 270 w/Type 5 Hydromulch)SY $ 5.00 110 $ 550.00 Subtotal $ 24,090.00 5% Contingency $ 1,204.50 Subtotal $ 25,294.50 25% Indirect Costs $ 6,323.63 Part II -Repair Existing Curb & Gutter $ 31,618.13 Opperman Drive 10 Est Item No. Item Unit Unit Price Estimated Cost Qty Part III -Utility Improvements Remove Concrete Curb and GutterLF$ 10.00 200$ 2,000.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 14 $ 2,100.00 Repair Gate Valve Mid SectionEA $ 900.00 1 $ 900.00 Repair Gate Valve Top Section w/Cover EA $ 750.00 4 $ 3,000.00 Remove & Replace Frame & Ring Casting (27")EA $ 1,300.00 1 $ 1,300.00 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 700.00 10 $ 7,000.00 Remove & Replace Casting 3067V/VB (Catch Basin)EA$ 1,100.00 1$ 1,100.00 Concrete Curb and Gutter, B618 LF $ 32.00 200 $ 6,400.00 Subtotal $ 23,800.00 5% Contingency $ 1,190.00 Subtotal $ 24,990.00 25% Indirect Costs $ 6,247.50 Part III -Utility Improvements $ 31,237.50 Est Item No. Item Unit Unit Price Estimated Cost Qty Part IV - Concrete Entrance Replacement 2104.505 Remove Concrete Driveway/Valley GutterSY $ 25.00 6 $ 150.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 1 $ 150.00 2531.507 Repair 8" Concrete Driveway/Valley Gut. Pavement - HE SY $ 150.00 6 $ 900.00 $ 1,200.00 Subtotal $ 60.00 5% Contingency $ 1,260.00 Subtotal 25% Indirect Costs $ 315.00 $ 1,575.00 Part IlI - Concrete Entrance Replacement Part I - Bituminous Street Overlay $ 189,708.36 Part II -Repair Existing Curb & Gutter $ 31,618.13 Part III -Utility Improvements $ 31,237.50 $ 1,575.00 Part IV - Concrete Entrance Replacement Project 1497 Total Cost $ 254,138.98 Opperman Drive 11 Appendix B Preliminary Assessment Roll City Project #1497, Opperman Drive ARGENTA TRAIL CONCRETE TOTAL CONCRETE COMMERCIAL / # OF UNIT ENTRANCE P.I.N. FRONTAGE STREET ENTRANCE TOTAL ASSMT INDUSTRIAL PARCELS ASSMT ASSMT ASSMT AREA (SY) ($267/SY) 3575 ARGENTA TRL10-01300-03-020 1212 $ 52.80 $ 11,194 $ 11,194 SUBTOTAL1212 $ 11,194 $ - $ 11,194 DODD ROAD CONCRETE TOTAL CONCRETE COMMERCIAL / # OF UNIT ENTRANCE P.I.N. FRONTAGE STREET ENTRANCE TOTAL ASSMT INDUSTRIAL PARCELS ASSMT ASSMT ASSMT AREA (SY) ($267/SY) 3504 DODD RD 10-40950-00-010 1230 $ 52.80 $ 12,144 $ 12,144 VACANT LOT 10-40950-00-020 1279 $ 52.80 $ 14,731 $ 14,731 SUBTOTAL2509 $ 26,875 $ - $ 26,875 OPPERMAN DRIVE CONCRETE TOTAL CONCRETE COMMERCIAL / # OF UNIT ENTRANCE P.I.N. FRONTAGE STREET ENTRANCE TOTAL ASSMT INDUSTRIAL PARCELS ASSMT ASSMT ASSMT AREA (SY) ($267/SY) 550 OPPERMAN DR10-87001-01-010 1642 $ 52.80 $ 33,898 6 $ 1,600 $ 35,498 555 OPPERMAN DR10-80201-01-010 11117 $ 52.80 $ 58,978 $ 58,978 580 OPPERMAN DR10-87002-01-010 1731 $ 52.80 $ 38,597 $ 38,597 SUBTOTAL32490 $ 131,472 $ 1,600 $ 133,072 # OF STREET DRIVEWAY TOTAL PARCELS $ 169,541 $ 1,600 $ 171,141 COMMERCIAL/INDUSTRIAL 63211 $ 169,541 $ 1,600 $ 171,141 TOTAL 6 3211 C/I FRONTAGE 3211 95.8% NON-ASSESSIBLE 141 4.2% TOTAL FRONTAGE3,352 100.0% Opperman Drive 12 Agenda Information Memo January 3, 2023 Eagan City Council Meeting CONSENT AGENDA J. Project 1501, Silver Bell Road Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1501 (Silver Bell Road – Street Improvements) and schedule a public hearing to be held on February 7, 2023. Facts: On June 7, 2022, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Silver Bell Road, a commercial/industrial street in west-central Eagan, north of Highway 13 and east of Highway 77. A structural mill and overlay of this street isprogrammed for 2023 in the City of Eagan Public Works Department’s 5-Year Capital Improvement Plan (CIP), 2023- 2027. Public utility, surface water resources, pedestrian and bicycle enhancements are being considered as part of the proposed improvements. A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 7, 2023. An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CJ-1 Draft Feasibility Report Report for Silver Bell Road NeighborhoodStreet Revitalization City Project No. 1501 January 3, 2023 To:Honorable Mayor and City Council From:Aaron Nelson, Assistant City Engineer Date:January 3, 2023 Re:Silver Bell RoadStreet Revitalization City Project No.: 1501 Attached is the feasibilityreport for the Silver Bell RoadStreet Revitalization, City Project No. 1501. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. _____________________________Aaron Nelson Date: ____________________ Reg. No. 45795 Reviewed By: Department of Public Works Date: ____________________ Reviewed By: Finance Department Date: ____________________ TABLE OF CONTENTS Executive Summary.....................................................................................................1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included......................................................................................................3 Street Pavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 Cost Estimate...............................................................................................................7 Assessments.................................................................................................................7 Assessment Financing Options.....................................................................................10 Revenue Source...........................................................................................................10 Project Schedule..........................................................................................................11 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures-1Location Map -2Street Improvement/Assessment Area Map -3Typical Section–Mill & Overlay Executive Summary Background Project Name Silver Bell Road Project # 1501 Street Area 15,890 Sq. Yds.Street Length 2,943 Feet Constructed 1969, 1980 Overlayed 2006 Streets Silver Bell Road Crack Sealed- Included Seal Coated 2011 S ½ of Section 18 & NE ¼ of Absolute Relative North of TH 13 Section 19, Township 27, Range LocationLocation East of TH77 23 Project Details Roadway resurfacing (full width mill & PCI Rating 43/100 2” overlay) Recommended 1-1/2” bituminous trail overlay Overlay Improvement Concrete sidewalk repairs Replacement of damaged curb & gutter Curb Removal 11% Adjustment/Replacement of: Scope o Sanitary/Storm sewer R-1 Residential 11 (1 parcel o Utility castings is being split o Water gate valves into 2) o Street signage 4 R-4 Residential Utility Improvements 2 Public Facility Commercial/Industrial 3 Cost Estimate/ Revenue Property Project CostCity Contribution Assessment Mill and Overlay$ 309,300 $ 173,080 $ 136,220 Repair Existing Curb & Gutter $ 84,600 - $ 84,600 Utility Improvements $ 62,900 - $ 62,900 Concrete Driveway Repairs $ 2,000 $ 2,000 - Totals $ 458,800 $ 175,080(38%)$ 283,720(62%) Silver Bell Road 1 January 3, 2023 Neighborhood Street Revitalization Silver Bell Road Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan’s Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 2,943 feet of local streetin west-central Eagan has been identified for 2023 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1969 and 1980. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) anda bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 17-year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that after the last overlay, the street was seal coated in 2011. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Silver Bell Road 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order. There are, however, many repairs and improvements that should be performed at the same time as a street improvement project to bring them up to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as streetlights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width mill and overlay) for approximately 2,943 feet of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project are the following improvements: trail overlay, sidewalk repairs, concrete driveway entrance repairs, replacement of damaged curb and gutter, adjustments and/or replacement of sanitary/storm sewer utility castings, water gate valves, utility improvements and replacement of street signage. Area to Be Included Properties included in the project lie within the S ½ of Section 18 & NE ¼ of Section 19, East of TH 77 & North of TH 13, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan’s Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 -100Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 -35 Reconstruct/ Reclaim The 2022 PCI rankings for the street segments have a weighted average pavement condition rating of 43, which falls into the “Patch/Repair and/or Overlay” category, as mentioned above. The street pavement has reached an age where, based on the City’s past experience, the Silver Bell Road 3 integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2023 constructionseason is the optimal time toconstructthe bituminous overlay on thisstreet. Any delay of the project may reducethe structural benefit to the street sections and require more substantialrehabilitation. Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 4-1/2" bituminous pavement supported by 6-8” gravel base. The existing bituminous surface will be milled (full width) to accommodate a 2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for collector streets. The combination of patchingand overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City’s Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 11% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replacedwith seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement – Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired,or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. All utility related improvementswill be financed through the PublicUtility Fund. Silver Bell Road 4 Sidewalk/Path & Pedestrian Ramps – Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist. The bituminous trail along the south boulevard of Silver Bell Road adjacent to the Silver Bell Business Center will also receive a 1-1/2” bituminous overlay. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and arein need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night-time visibility, and those that are not will be permanently removed. Streetlights – The streetlightsin this area are owned and maintained by Xcel Energyand are located at the major street intersectionsand are in good condition and are not in need of repair/replacement. Driveway Repair & Replacement –A commercial property and a R-4 property in the project area haveconcrete driveway aprons that arein disrepair and are proposed to be repaired/replaced. The entrances will be reconstructed with 8”-thick concrete aprons in accordance with Eagan Standard Detail 440. This replacement will provide commercial entrances of adequate strength and width and will be consistent with similar projects in commercial/industrial areas within the project area and throughout the City. Silver Bell Road 5 Complete Streets – “Complete Streets” is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, drivingautomobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). This street was reviewed to determine if additional Complete Streets opportunities would be available and/or feasible. The street isconsidered a collectorroadway and operates with relatively high traffic volumes. There is a bituminous trail along a portion of the south side of Silver Bell Road until it becomes a concrete sidewalk along the rest of the south side. Giventhe existing and proposed elements available for all users, this street meets the intent of the complete streets’ guidelines. This is also consistent with the Bike & Pedestrian Master Plan that was approved by the Council on Oct. 6, 2020. These guidelines included constructing trail segments in the missing gaps in the overall trail system. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. A Mn/DOT right-of-way permit will be required for any work within the TH 13 right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street.The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five-Year Capital Improvement Plan (2023 – 2027) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Silver Bell Road 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2023 construction costs and include a 5% contingency and indirect costof 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Silver Bell Road Mill & Overlay ........................................................................ $ 309,300 Repair Existing Concrete Curb & Gutter................................$ 84,600 Utility Improvements.......... ………………………………………………. $ 62,900 Concrete Entrance Repairs . ………………………………………………. $ 2,000 Total........................................................................... $ 458,800 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocatedin accordance with the City of Eagan’s Special Assessment Policy for a mill and overlay improvement for residentialstreets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Total Front Feet (F.F.) = 2,943 centerline feet x 2 = 5,886 F.F. Residential Frontage (R-1) = 971F.F. Residential Frontage (R-4) = 1,217F.F. Public Facility Frontage = 1,038 F.F. Commercial/ Industrial Frontage = 2,270 F.F. 1339 Un-assessable Frontage = 390 F.F. 44’ face-to-face width 2” Mill & Overlay An early deterioration credit of 15% is proposed for all residential and public facility properties because the pavement condition has deteriorated 3 years prior to the anticipated 20-year pavement life cycle (3/20=15%). The early deterioration adjustment factor is 100% - 15% = 85%. This reduced assessment rate is in accordance with the February 16, 2010 update of the City’s Special Assessment Policy for addressing premature infrastructure failure on streets expected to have a 20-year life expectancy. In 2020, the policy was updated for commercial properties to a 15-year life expectancy. A pavement thickness adjustment factor is proposed for all Residential and Public Facility properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this area, the collector roadway is Silver Bell Road 7 receiving a full width mill and 2” overlay. To adjust the cost to be consistent with a typical residential street, a 1.5”/2.0” = 75% multiplication factor is used for that length. The pavement thickness adjustment factor is 75.0%. The adjustment factor anticipates Silver Bell Road will receive a 2” overlay, but the actual will be determined by the final design. A street width adjustment factor is proposed for all residentialand public facility properties to adjust the assessment to make it consistent with those on traditional residential streets of similar age and condition. In this area, the roadway is 44’ wide. To adjust the cost to be consistent with a typical residential street, a 32’ / 44’ = 0.727 multiplication factor is used for that length. The street width adjustment factor is = 72.7%. City Special Assessment PolicyAssessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50%50% Mill & Overlay - High-Density Residential (R-4) 75%25% Mill & Overlay –Public Facility 75%25% Mill & Overlay –Commercial / Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential – All R-1 residential lots (11 lots total, but 1 is in being subdivided so there are 12 ERU’s), as shown on Figure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. One property is being subdivided (2107 Silver Bell Road), so it counts as 2 residential units. R-4 properties are assessed at a 75% rate and receive the same street width, thickness, and early deterioration factors. Mill & Overlay: R-1 Residential 11 R-1 lots, 12 ERU’s 971’ R1 / 5,886’ Total Frontage = 16.5% $309,300(Mill & Overlay Costs) x 50%(Assessment Rate) x 16.5% (Frontage) x 85.0% (Early Deterioration) x 75.0% (Pavement Thickness) x 72.7% (Street Width) = $11,826 (Total R-1 Assessment) o $11,826/ 12 R-1 ERU’s = $985.50, rounded to $985/ R-1 ERU (12 ERU’s) Mill & Overlay: R-4 Residential – All R-4 parcels in the project area (4 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 75% of the mill and overlay costs are assessable for commercial roadways, equivalent to a standard 32’ wide residential street. The estimated cost per front foot, based on the City’s Assessment Policy, is $18.27/ F.F. and is calculated as follows: Silver Bell Road 8 Mill & Overlay –(R-4) o 1,217F.F. o $309,300 (Mill & Overlay Costs) x 75% (Assessment Rate) x 85.0% (Early Deterioration) x 75.0%(Pavement Thickness) x 72.7% (Street Width) / 5,886 F.F. = $18.27 / R-4 F.F. One property (2103 Silver Bell Road) has 46 condo units, so their assessment will split evenly among all 46 units as follows: 285 F.F. x 18.27/F.F. = $5207. $5,207/ 46 units = $113/ unit. This property also has an estimated $800 concrete driveway repair, so the total assessment for the street overlay and driveway repairs is as follows: $5,207 street + $800 driveway = $5,879 total assessment / 46 units = $130.59 / unit, rounded to $130 / unit. Public Facility Parcels – All Public Facility parcels in the project area (2 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 75% of the mill and overlay costs are assessable for commercial roadways, equivalent to a standard 32’ wide residential street. The estimated cost per front foot, based on the City’s Assessment Policy, is $18.27/ F.F. and is calculated as follows: Mill & Overlay – (Public Facility) o 1,038 F.F. o $309,300 (Mill & Overlay Costs) x 75% (Assessment Rate) x 85.0% (Early Deterioration) x 75.0% (Pavement Thickness) x 72.7% (Street Width) / 5,886 F.F. = $18.27 / Public Facility F.F. Commercial/ Industrial Parcels – All C/I parcels in the project area (3 total) as shown on Figure 2, that are adjacent to, or have access to the street being improved, are proposed to be assessed. The City’s Assessment Policy states that 100% of the mill and overlay costs are assessable for commercial roadways. The estimated cost per front foot, based on the City’s Assessment Policy, is $52.55/ F.F. and is calculated as follows: Mill & Overlay – (Commercial/ Industrial) o 5,886 total F.F. o $309,300 (Mill & Overlay Costs) x 100% (Assessment Rate) / 5,886 F.F. = $52.55 / C/I F.F. The remaining frontage within the project area (351’ or 6.0%) is considered non- assessable under the City’s Assessment Policy. Driveway Entrance Replacement – One C/I property and 1 R-4 property in the project area have damaged concrete driveway entrances that will be repaired. These properties are proposed to be assessed for the total cost of the repairs. The estimated cost of the driveway repair is approximately $2,000 or $286/ SY and is calculated as follows: Silver Bell Road 9 Total area of concrete driveway apron repair = 7 SY Total concrete driveway apron cost = $2,000 Total cost/SY = $286/ SY Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over 5 years for R-1 properties, and 10 years for R-4, Public Facility, and Commercial/ Industrial properties, and 1 year for R-4 condo units. In 2022, the interest rate was set at 4%. The 2023 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of assessments for each property type with estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $985 R-1 Assessment Principal / YearInterest / Year Cost / Year st 1Year $197$46 $243 th 5 Year $197$8 $205 $130 R-4 Condo Unit Assessment Principal / YearInterest / Year Cost / Year st 1Year $130$6 $136 $1,000 R-4, P.F., C/I Assessment Principal / YearInterest / Year Cost / Year st 1Year $100$47 $147 th 10 Year$100$4 $104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Property Project Cost City Contribution Assessment Mill and Overlay$ 309,300 $ 173,080 $ 136,220 Repair Existing Curb & Gutter $ 84,600 -$ 84,600 Utility Improvements $ 62,900 -$ 62,900 Concrete Driveway Repairs $ 2,000$ 2,000 - Totals $ 458,800$ 175,080 (38%) $ 283,720 (62%) Silver Bell Road 10 The Major Street Fund will finance the estimated street related project deficit of $220,820. The Public Utility Fund will finance the estimated $62,900 utility improvements. Approximately 65% of utilities are for storm sewer improvements (funded from 1126 designated cash), 10% - water (1121 funds) and 25% - sanitary sewer (1122 funds). Project Schedule Present Feasibility Report to City Council/ Order Public Hearing....................................................................................January 3, 2023 Informational Meeting...............................................................................January 30, 2023 Public Hearing ............................................................................................ February 7, 2023 Approve Plans and Specifications .................................................................. March 7, 2023 Bid Date ........................................................................................................ March 30, 2023 Award Contract ................................................................................................. April 4, 2023 Start Construction ................................................................................................. May 2023 Project Completion........................................................................................... August 2023 Final Cost Report......................................................................................... September 2023 Final Assessment Hearing ...................................................................................... Fall, 2023 First Payment Due with Property Tax Statement........................................... May 15, 2024 Silver Bell Road 11 Appendix A Preliminary Cost Estimate Template City Project 1501 Item Unit Unit Price Est Qty Estimated Cost Part I - Bituminous Street Overlay MobilizationLS$10,000.00 1$ 10,000.00 Remove Bituminous Pavement SY $ 12.00 10 $ 120.00 Mill Bituminous Pavement -Full Width (1-1/4" Depth)SY$ 2.00 15890$ 31,780.00 Bituminous Material for Tack Coat GAL $ 3.00 1033 $ 3,099.00 SP WEA340B Wearing Course Mixture (Overlay) TON $ 80.00 1966 $ 157,280.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 12 $ 1,800.00 Adjust Gate Valve Box EA $ 300.00 4 $ 1,200.00 Adjust Frame and Ring Casting (Manhole)EA $ 800.00 5 $ 4,000.00 Traffic Control LS$ 7,500.00 1$ 7,500.00 4" Solid Line -PaintLF $ 0.20 4,894 $ 978.80 4" Broken Line -PaintLF$ 0.20 160$ 32.00 4" Double Solid Line -PaintLF$ 0.40 2,651$ 1,060.40 Pavement Message - PaintSF $ 3.50 188 $ 658.00 Crosswalk Preform Tape GR IN SF $ 16.00 432 $ 6,912.00 Signage Remove and Replace LS $ 9,265.00 1 $ 9,265.00 Subtotal $ 235,685.20 5% Contingency $ 11,784.26 Subtotal $ 247,469.46 25% Indirect Costs $ 61,867.37 Part I - Bituminous Street Overlay $ 309,336.83 Item Unit Unit Price Est Qty Estimated Cost Part II -Repair Existing Curb & Gutter Remove Trail OvergrowthLS $ 5,000.00 1 $ 5,000.00 Remove Concrete Curb and Gutter LF $ 10.00 640 $ 6,400.00 Remove Concrete Sidewalk SF $ 2.00 228 $ 456.00 Remove Concrete Driveway /Valley GutterSY $ 25.00 13 $ 325.00 Common Excavation CY $ 45.00 5 $ 225.00 Street Sweeper (With Pickup Broom)HR $ 45.00 3 $ 135.00 Aggregate Base, Cl. 5 (100% Crushed) TON $ 40.00 6 $ 240.00 Bituminous Material for Tack Coat GAL $ 3.00 25 $ 75.00 SP WEA340B Wearing Course Mixture (Trail Overlay)TON $ 90.00 32 $ 2,880.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 44 $ 6,600.00 Irrigation Repair EA $ 250.00 2 $ 500.00 4" Concrete Sidewalk SF $ 7.00 1140 $ 7,980.00 6" Concrete Sidewalk SF $ 15.00 162 $ 2,430.00 Concrete Curb and Gutter, B618LF $ 32.00 640 $ 20,480.00 Truncated Dome Detectable Warning Paver SF $ 65.00 12 $ 780.00 Repair LandscapingEA $ 275.00 1 $ 275.00 Storm Drain Inlet ProtectionEA $ 150.00 17 $ 2,550.00 Boulevard Topsoil Borrow – MnDOT 3877-2F TON $ 45.00 24 $ 1,080.00 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.00 330 $ 1,650.00 Trip Hazard Repairs LS $ 4,400.00 1 $ 4,400.00 Subtotal $ 64,461.00 Silver Bell Road 12 5% Contingency $ 3,223.05 Subtotal $ 67,684.05 25% Indirect Costs $ 16,921.01 Part II -Repair Existing Curb & Gutter $ 84,605.06 Item No. Item Unit Unit Price Est Qty Estimated Cost Part III -Utility Improvements Remove Concrete Curb and Gutter LF $ 10.00 360 $ 3,600.00 Common ExcavationCY$ 45.00 3$ 135.00 Aggregate Base, Cl. 5 (100% Crushed) TON $ 40.00 19 $ 760.00 SP WEA340B Wearing Course Mixture (Patch)TON$ 150.00 26$ 3,900.00 Repair Gate Valve Mid Section EA $ 900.00 2 $ 1,800.00 Repair Gate Valve Top Section w/CoverEA $ 750.00 4 $ 3,000.00 Remove & Replace Cone w/Cstg (27") EA $ 5,000.00 2 $ 10,000.00 Adjust Frame & Ring Casting (CB) HDPE RingsEA $ 700.00 15 $ 10,500.00 Remove & Replace Casting 3067V/VB (Catch Basin) EA $ 1,100.00 2 $ 2,200.00 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 Concrete Curb and Gutter, B618LF $ 32.00 360 $ 11,520.00 Subtotal $ 47,915.00 5% Contingency $ 2,395.75 Subtotal $ 50,310.75 25% Indirect Costs $ 12,577.69 Part III -Utility Improvements $ 62,888.44 Item No. Item Unit Unit Price Est Qty Estimated Cost Part IV - Concrete Entrance Replacement Remove Concrete Driveway/Valley Gutter SY $ 25.00 7 $ 175.00 SP WEA340B Wearing Course Mixture (Patch) TON $ 150.00 2 $ 300.00 Repair 8" Concrete Driveway/Valley Gut. Pavement -HESY$ 150.00 7$ 1,050.00 $ 1,525.00 Subtotal $ 76.25 5% Contingency $ 1,601.25 Subtotal 25% Indirect Costs$ 400.31 $ 2,001.56 Part IV - Concrete Entrance Replacement Part I - Bituminous Street Overlay $ 309,336.83 Part II -Repair Existing Curb & Gutter $ 84,605.06 Part III -Utility Improvements $ 62,888.44 $ 2,001.56 Part IV - Concrete Entrance Replacement Project 1501 Total Cost $ 458,831.89 Silver Bell Road 13 Appendix B Preliminary Assessment Roll City Project #1501, Silver Bell Rd SILVER BELL ROAD # OF UNIT R-1 RESIDENTIAL P.I.N. ERU's TOTAL PARCELS ASSMT 12$ 985 $ 1,970 2107 SILVER BELL RD 10-41401-01-010 2115 SILVER BELL RD 10-41400-01-010 1 1 $ 985 $ 985 1 1 $ 985 $ 985 2127 SILVER BELL RD 10-01800-79-040 1 1 $ 985 $ 985 2129 SILVER BELL RD 10-01800-79-100 1 1 $ 985 $ 985 2131 SILVER BELL RD 10-01800-79-030 1 1 $ 985 $ 985 2133 SILVER BELL RD10-01800-79-091 1 1 $ 985 $ 985 2135 SILVER BELL RD 10-01800-79-021 11$ 985 $ 985 2139 SILVER BELL RD10-01800-79-080 N/A 10-01800-79-070 1 1 $ 985 $ 985 1 1 $ 985 $ 985 2141 SILVER BELL RD 10-01800-79-010 1 1 $ 985 $ 985 2145 SILVER BELL RD 10-71400-01-020 SUBTOTAL 11 12 $ 11,820 SILVER BELL ROAD # OF UNIT R-4 RESIDENTIAL P.I.N. FRONTAGE TOTAL PARCELS ASSMT 1 566 $ 10,341 2091 SILVER BELL RD 10-68060-01-010 $ 18.27 1 212 $ 3,873 2095 SILVER BELL RD 10-68060-01-020 $ 18.27 1 154 $ 2,814 2099 SILVER BELL RD 10-82750-01-010 $ 18.27 SUBTOTAL 3 932 $ 17,028 SILVER BELL ROAD # OF UNIT R-4 RESIDENTIAL P.I.N. FRONTAGE TOTAL CONDOS ASSMT (includes $800 2103 Silver Bell Rd 285 driveway assessment) 1 $ 130 2103 SILVER BELL RD UNIT 101 10-82750-05-101 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 102 10-82750-05-102 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 10310-82750-05-103$ 130 2103 SILVER BELL RD UNIT 104 10-82750-05-104 1 $ 130 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 105 10-82750-05-105 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 10610-82750-05-106$ 130 1 $ 130 2103 SILVER BELL RD UNIT 107 10-82750-05-107 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 111 10-82750-05-111 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 112 10-82750-05-112 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 113 10-82750-05-113 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 114 10-82750-05-114 $ 130 1 $ 130 2103 SILVER BELL RD UNIT 115 10-82750-05-115 $ 130 $ 130 2103 SILVER BELL RD UNIT 116 10-82750-05-116 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 117 10-82750-05-117 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 201 10-82750-05-201 1 $ 130 2103 SILVER BELL RD UNIT 202 10-82750-05-202 1 $ 130 $ 130 $ 130 2103 SILVER BELL RD UNIT 203 10-82750-05-203 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 204 10-82750-05-204 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 205 10-82750-05-205 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 206 10-82750-05-206 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 207 10-82750-05-207 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 208 10-82750-05-208 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 209 10-82750-05-209 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 211 10-82750-05-211 1 $ 130 Silver Bell Road 14 $ 130 2103 SILVER BELL RD UNIT 212 10-82750-05-212 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 213 10-82750-05-213 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 214 10-82750-05-214 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 21510-82750-05-2151$ 130 $ 130 2103 SILVER BELL RD UNIT 216 10-82750-05-216 1 $ 130 2103 SILVER BELL RD UNIT 217 10-82750-05-217 1 $ 130 $ 130 $ 130 2103 SILVER BELL RD UNIT 301 10-82750-05-301 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 302 10-82750-05-302 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 303 10-82750-05-303 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 304 10-82750-05-304 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 30510-82750-05-3051$ 130 $ 130 2103 SILVER BELL RD UNIT 306 10-82750-05-306 1 $ 130 2103 SILVER BELL RD UNIT 307 10-82750-05-307 1 $ 130 $ 130 $ 130 2103 SILVER BELL RD UNIT 308 10-82750-05-308 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 309 10-82750-05-309 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 310 10-82750-05-310 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 311 10-82750-05-311 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 31210-82750-05-3121$ 130 $ 130 2103 SILVER BELL RD UNIT 31310-82750-05-3131$ 130 $ 130 2103 SILVER BELL RD UNIT 315 10-82750-05-315 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 317 10-82750-05-317 1 $ 130 $ 130 2103 SILVER BELL RD UNIT 319 10-82750-05-319 1 $ 130 SUBTOTAL 46 285 $ 5,980 SILVER BELL ROAD CONCRETE CONCRETE # OF UNIT TOTAL STREET ENTRANCE PUBLIC FACILITY P.I.N. FRONTAGEENTRANCE TOTAL ASSMT PARCELS ASSMT ASSMT ASSMT AREA (SY) ($286/SY) 1 598 $ 18.27 $ 10,925 2110 SILVER BELL RD 10-75503-01-010 $ 10,925 1 440 $ 18.27 $ 8,039 2120 SILVER BELL RD 10-75503-01-020 $ 8,039 SUBTOTAL 2 1038 $ 18,964 $ - $ 18,964 SILVER BELL ROAD CONCRETE CONCRETE # OF UNIT TOTAL STREET ENTRANCE COMMERCIAL/ INDUSTRIAL P.I.N. FRONTAGE ENTRANCE TOTAL ASSMT PARCELS ASSMT ASSMT ASSMT AREA (SY) ($286/SY) 1 559 $ 52.55 $ 29,375 1999 SILVER BELL RD 10-68200-01-010 $ 29,375 1 1339 $ 52.55 $ 70,364 2020 SILVER BELL RD 10-19600-01-010 4 $ 1,200 $ 71,564 1 372 $ 52.55 $ 19,549 2100 SILVER BELL RD 10-16675-01-010 $ 19,549 SUBTOTAL 3 2270 $ 119,289 $ 1,200 $ 120,489 R-1 RESIDENTIAL $ 11,820 $ 11,820 R-4 RESIDENTIAL $ 23,008 $ 800 $ 23,808 PUBLIC FACILITY $ 18,964 $ 18,964 COMMERCIAL/INDUSTRIAL $ 119,289 $ 1,200 $ 120,489 TOTAL $ 173,080 $ 2,000 $ 175,080 R-1 Residential FRONTAGE 97116.5% R-4 Residential FRONTAGE 1217 20.7% PUBLIC FACILITY FRONTAGE 1038 17.6% C/I FRONTAGE 2270 38.6% NON-ASSESSABLE FRONTAGE 3906.6% TOTAL FRONTAGE 5,886 100% Silver Bell Road 15 Agenda Information Memo January 3, 2023 Eagan City Council Meeting CONSENT AGENDA K. 2023 Consulting Engineering/ Soils & Materials Testing Rates Action To Be Considered: Approve an amendment to the Fee Schedule Appendix for the current Consulting Engineering and Soils and Materials Testing Contracts for services to be provided in 2023. Facts: Annually, the consulting engineering companies selected by the City of Eagan to provide general municipal services and construction materials testing submit their proposed fee schedules for the upcoming year. According to the terms of the contracts, these proposed amendments to the original contracts must be approved by the City Council before implementation, and in order to amend the 2023 Fee Schedule. The attached spreadsheet indicates the fees of the general municipal consultants (Bolton & Menk; SEH and WSB), and materials testing companies (Braun Intertec and AET) have reque All firms have elected to raise their 2023 rates for most personnel, generally to match inflation rates and local industry standard rates. Engineering staff have reviewed the proposed 2023 rates and found them to be in order for favorable Council action. Attachments (1) CK-1 Consulting Engineering Fees General Municipal & Soils/Materials Testing 2023 COMPARISON RATES OF CONSULTING ENGINEERING FIRMS FOR THE CITY OF EAGAN SHORT ELLIOTT GENERAL MUNICIPAL ENGINEERING SERVICESBOLTON & WSB & CITY POSITION CITY HENDRICKSON INC. CLASSIFICATIONMENK INC.ASSOCIATES, INC.CLASSIFICATION (SEH) Senior Principal / Principal$195 - $305$185 - $320$173 - $235$180Department Head Principal Engineer / Sr Associate / Senior Proj Manager$175 - $245$150 - $280$173 - $235$160 City Engineer Proj. Manager / Sr Transportation / Planner / Sr Proj. Specialist$145 - $195$155 - $260$155 $152 - $170Planner Assistant Engineering Specialist / Sr. Project Scientist$140 - $198$110 - $205$145 $68 - $167 City Engineer Assistant Project Engineer/ Architect$130 - $185$115 - $180$145 $102 - $169 City Engineer $110 - $145$95 - $160$115 Graduate Engineer$102 - $169Graduate Engineer Environmental Scientist / Natural Resources Specialist$95 - $205$100 - $160$115 $68 - $160 Watershed Specialist $110 - $195$120 Senior/Lead Technician / Construction Observer$120 - $200 $104 -$135 Project Coordinator $90 - $165$110 Engineering Technician$100 - $160 $104 - $135 Engineering Technician Project Surveyor / Graphic Designer$85 - $165$100 - $170$175 - $235$110 Engineering Technician Engineering Aide Admin Tech/ Clerical$60 - $150$80 $75 - $120$60 - $102 Clerical Technician 2023 COMPARISON RATES OF MATERIALS TESTING FIRMS FOR THE CITY OF EAGAN AMERICAN MATERIALS TESTING SERVICESBRAUN INTERTEC ENGINEERING CLASSIFICATIONCORPORATION TESTING, INC. Soil Testing Nuclear Density Test$39 per test$26 per hour Sand Cone Density Test$66 per test$88 per hour Moisture Content$15 per test$16 each MnDOT Proctor$176 per test$194 each $129 per test$142 each Sieve Analysis MnDOT Modified Dynamic Cone Penetrometer (DCP)$61 per test$88 per hour Extraction of Asphalt in AggregateN/A$109 each Concrete Testing $39 per cyl. Concrete Compressive Strength$34 each $6 per cyl. Cylinder MoldsN/A $94 per trip Concrete Cylinders or Beams Pickup/Delivery$88 per hour Bituminous Testing $594 per test MnDOT Gyratory Mix Properties$194 each $54 per test Pavement Density and Thickness of Bituminous Cores$56 each $311 per test Extraction of Asphalt Binder (with gradation)$109 each Project Management & Coordination $109 per hour Engineering Technician II / Project Assistant$88 per hour $182 per hour Project Manager Level II / Project Engineer$170 per hour Agenda Information Memo January 3, 2023 City Council Meeting CONSENT AGENDA L. Contract 23-06, 2023Water Quality Improvements Action To Be Considered: Approve the plans and specifications for Contract 23-06 (2023 Water Quality Improvements) and authorize the advertisement for a bid opening to be held virtually at 10:00 a.m. onFriday January 27, 2023. Facts: Contract 23-06 provides for surface water quality improvements, including sediment removal, in the following locations: o Wetland JP-9, City Project 1513 o Wetland JP-7, City Project 1514 As programmed for 2023 in the City’s 5-Year Capital Improvement Program (2023-2027) and authorized by the City Council on June 7, 2022. The improvements under this contract include sediment removal and minor infrastructure repairs. The improvements will help the City fulfill routine responsibilities to maintain its stormwater drainage system in accordance with requirements of the municipal separate storm sewer system (MS4) permit administered through the Minnesota Pollution Control Agency. The improvements will support surface water quality within Eagan lakes and ponds. All construction activity for the improvements will occur within existing public rights-of- way, public property, or easements. The proposed improvements would be funded by the Stormwater Utility Fund. The plans and specifications have been completed and are being presented to the City Council for approval and authorization for the advertisement of bids. The plans and specifications are available in the City's Engineering Office for review. Upon approval and authorization, an advertisement will be published in the legal newspaper and on electronic bidding sites informing contractors of the opportunity to submit a bid. Attachments (1) CL-1 Location Map I - 494 MENDOTA HEIGHTS O'NEILL DR I-494 494 § ¨¦ TRAPP RD. Vi V Ç CORPORATE CENTER DR. EAG. INDUST. RD. 13 Õ Ç KWAY 149 CORPORATE Õ CENTER CUR. Ç 55 Õ EAGANDALE CT. S 31 $ + Lone Oak Rd. (Co. Rd. 26)LONE OAK RD 26 26 $ +$ + CLUBVIEW DR. APOLLO RD. 35E q MEADOWVIEW RD.§ Towerview Rd.¨¦ 43 Ç OAKSRD.! ( GEMINI RD. 55 Õ Ç HIGH SITE DR. ALDRIN DR. 149 Õ T NORWEST DR. YANKEE DOODLE RD Yankee Doodle Rd. (Co. Rd. 28) 2828 81ST ST. !! (( Town C RI e V n E ter Dr. D OPPERMAN DR. Duckwood Dr. DUCKWOOD DR. 31 $ + Location of Proposed Water Q WESCO a TT l RD.ty Improvemen Wes t cott Road SILVE S R il v B e E r L L B e R l D l R.d. Wetland JP-9 Ç Ç 149 NORTHVIEW PARK RD. Northview Park Rd. Õ 13 Õ OODDR. Deerwood Dr. DIFFLEY RD Diffley Road (Co. Rd. 30) 30 30 30 Ç Ç ! !( ( ! ( 3 77 35E Õ Õ § ¨¦ Lexington Pt. Pkwy. Location of Proposed Water Quality Improvement Rd Wilderness Run 43 ! ( A D Wetland JP-7 ERIN DR. TE Cliff Road (Co. Rd. 32) Cliff Road (Co. Rd. 32) 32 32 $ + $ + CLIFF RD CLIFF RD RAHN WAY . R Ç 31 $ + 3 Õ 35E § ¨¦ Butwin Road ROSEMOUNT APPLE VALLEY Map of Locations for Proposed Water Quality Improvements Contract 23-06 Wetlands JP-7 & JP-9 Date: 12/21/2022 L:\\USERS\\PUBWORKS\\Engineering\\T Strid Agenda Information Memo January 3, 2023 Eagan City Council Meeting CONSENT AGENDA M. Authorize submittal of Fiscal Year 2023 Community Development Block Grant (CDBG) Application and adopt a Resolution approving the funding application request Action To Be Considered: To authorize submittal of theCity’s Fiscal Year2023 Community Development Block Grant (CDBG) Application and adopta Resolution approving the funding application request. Facts: The US Department of Housing and Urban Development (HUD) provides block grant funding for programs that conform to national objectives and for eligible activities that meet Community Development Block Grant (CDBG) Program regulations. The City of Eagan’s CDBG allocation is administered through a subrecipient agreement with the Dakota County CDA. The coordination of the program by the CDA permits cities within the County to focus on eligible activities unique to their situations and the CDA is able to balance the activities countywide to ensure that the overall County allocation meets all HUD eligibility requirements. The CDBG program year begins July 1. The application deadline to the CDA for local governments is January 20, 2023. A resolution adopted by the City Council is required to finalize the application. Estimated allocations are rebalanced yearly by a HUD formula based on population changes, poverty levels and other demographic factors. The Dakota County CDA estimates Eagan’s allocation for 2023 will $167,175. Eagan’s estimated allocation is approximately $20,000 less than 2022 primarily due to lower poverty levels and less overcrowding compared to other Dakota County cities. Final allocations will not be known until Federal budgets are approved. Proposed Program Funding: Housing Rehabilitation: The CDA administers a County-wide housing rehabilitation program that assists income qualified households with eligible housing upgrades. Funding for this program comes from two sources – a base amount allocated by the CDA and additional funds designated from CDBG allocations of the individual cities. City staff suggests continuing to fund this program for Fiscal Year 2023 with approximately 76% of Eagan’s funding allotment. However, any increases or reductions due to final federal appropriations are anticipated to impact this activity. Agenda Information Memo January 3,2023 Eagan City Council Meeting Public Service Programs: Eagan Park and Recreation Programming The Eagan Parks and Recreation Department proposes a budget of $35,000, equal to what has been allocated in previous years,to fund successful Public Service programsthat serve seniors and youth. These programs include: o Youth and after school programming at Dakota and Blackhawk Middle Schools o Pre-school programming at Eagan facilities o Senior service and enrichment activities held at various senior centers and municipal buildings. In past years, a homeless youth program held at Dakota Woodlands shelter was funded through CDBG funds. City Staff has found alternate funding sources for this program and are proposing to reallocate those funds to youth and pre-school programming where they are seeing a higher demand since the Covid outbreak. A more detailed description and budget for each Park and Recreation program is attached. DARTS-Eagan Senior Service Program DARTS is a community-based nonprofit providing personalized and professional services to seniors in the Dakota County and surrounding area. In Fiscal Year 2020, the City of Eagan began allocating $5,000 per year to fund DARTS Outdoor Chore, Home Repair and Homemaking Service Program that assists seniors with various home chores such as lawn mowing, tree trimming, home repair, housekeeping, laundry and similar activities. The use of these funds has increased over the last program year serving approximately twenty Eagan seniors. City Staff suggests the city continue funding DARTS in the amount of $5,000. Since this activity is performed by an outside agency, it requires the City of Eagan to execute a subrecipient agreement with DARTS. Overall, HUD limits the amount of Public Service Programming to no more than fifteen percent of the County’s total funding. Over the past several years, the County CDA has allowed Eagan to allocate up to twenty percent of its budget to public service activities. The 2023 proposal exceeds twenty percent due to the lower total allocation estimated for Eagan. County CDA Staff will review all requests once submitted which may require an adjustment to the proposed funding. A proposed budget for all requested programs is attached along with previous years funding allocations. Agenda Information Memo January 3,2023 Eagan City Council Meeting Attachments: (3) CM-1 Proposed Fiscal Year 2023 CDBG application budget CM-2 Eagan Public Service Programming Proposal Fiscal Year 2023 CM-3 Resolution Authorizing Fiscal Year 2023 Application City of Eagan CDBG Program Year 2023 Proposed Budget Proposed ActivityBudget '19 Budget '20 Budget '21Budget '22Budget '23 Housing Rehabilitation$152,789$131,613$160,443$146,724$127,175 Eagan Public Service Activities After school programs$22,000$18,000$14,800$14,800$15,000 Homeless youth programming$5,500$5,500$6,000$6,000 Public Service Senior services$2,000$8,000$11,200$11,200$10,000 Activities Preschool programming$5,500$3,500$3,000$3,000$10,000 DARTS$5,000$5,000$5,000$5,000 Total$187,789$171,613$200,443$186,724$167,175 Total Public Service Activities $40,000% of Total23.9% Eagan Administered CDBG Public Service Programming 2023/2024 Youth After School Programming CDBG funds will be used to support 200 youth in afterschool and summer programs held at Dakota Hills Middle School and Blackhawk Middle School located in the City of Eagan. 55 % of the student participants will be eligible for funding based on income levels per the self- certification document (meeting CDBG Low/Mod Household Income requirements). These programs will be co-developed by the City of Eagan Recreation Supervisor, Independent School District 196’s (ISD 196) Dakota Hills Middle School and Blackhawk Middle School staff and with feedback from student and family stakeholders. Coordination will be the sole responsibility of the City of Eagan Recreation Supervisor and City Staff. Program staffing will consist of Eagan Parks and Recreation employees. Specialty instructors will also be added to programs specific to each session’s focus. The recreation-based program will include activities such as sports, games, art, dance, science, video production, homework help, leadership development, field trips, etc. targeting youth who are under resourced and/or disenfranchised from school and community. The goal of the program is to engage youth in activities that will improve their connection to school and community in a safe learning environment. In addition, the youth will be taught by both adult and teens who will serve as appropriate role models encouraging healthy youth development. Transportation will be included for all field trips. Budget Revenue DescriptionCityCDBG Total Program Revenue $4,000$0 $4,000 Expenses DescriptionCityCDBG Total Staffing wages $4,000$13,000 $16,000 (25 weeks afterschool, 10 weeks summer) Independent Contractors $600 $600 Admission Fees for participants $400 $400 Transportation for participants $1,000 $1,000 Total Expenses$4,000$15,000 $18,000 Seniors Services The City of Eagan provides programming for a growing senior population within the City. The program goal is to help provide opportunities that focuses on keeping the senior population active, challenged, connected and independent. Program activities focus on health and wellness such Tai Chi Strength/Balance/Yoga, Fit for Life, watercolor painting, nutrition, personal development, and lifelong learning classes. In addition, the programs help to meet the needs of working seniors by offering program times outside the Monday through Friday 9:00 -5:00 p.m., and outreach to participants living in senior living facilities. Current program locations include facilities within the City of Eagan Municipal Buildings, two senior housing complexes and other rental spaces in the City of Eagan. Since the onset of the COVID-19 pandemic staff have been conducting hybrid programs. This continues to be a way for seniors to engage while at their home. These supportive and enriching programs have become very popular and are in high demand. Although the program activities have become more reliant on fee revenue, the City is requesting CDBG funds to continue to keep the programs accessible for seniors. Budget Revenue DescriptionCityCDBG Total Program Revenue $50,000$0 $50,000 Expenses DescriptionCityCDBG Total Staffing wages $58,000$9,000 $67,000 Recreation equipment & supplies $2,000$1,000 $3,000 Total Expenses $60,000$10,000 $70,000 Preschool Programming The program funding is designed to defray preschool costs to twenty underserved families with 2-5-year-olds. Eligibility requirements will be verified with the same self-certification used in the after-school programming. The program is run and administered year-round through the Eagan Parks and Recreation Department in City of Eagan facilities. Budget Revenue DescriptionCityCDBG Total Program Revenue $35,000$10,000 $45,000 Expenses Description CityCDBG Total Staffing wages $45,000$0 $45,000 Recreation equipment & supplies $7,000$0 $7,000 Total Expenses $52,000$10,000 $62,000 RESOLUTION NO. _________ CITY OF EAGAN A RESOLUTION APPROVING THE APPLICATION FOR FISCAL YEAR 2023 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the City of Eagan is a participating jurisdiction with the Dakota County Community Development Block Grant (CDBG) Entitlement Program for Fiscal Year 2023(ending June 30, 2024); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested Fiscal Year 2023 CDBG applications be submitted by January 20, 2023, based on an allocation of funds approved in the Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Eagan hereby approves the following: 1. The Fiscal Year 2023 CDBG application is approved for submission to the Dakota County CDA. 2. The City Administrator for the City is authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the City of Eagan, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Mike Maguire, Mayor and ElizabethVanHoose, City Clerk, City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Eagan City Council in a regular meeting thereof assembled this 3rd dayof January,2023. ______________________________ Mike Maguire, Mayor ______________________________ Elizabeth VanHoose, City Clerk Agenda Information Memo January 3, 2023,Eagan City Council Meeting CONSENT AGENDA O. Approve a change of manager of the Brewpub Off-Sale and On-Sale Liquor Licenses issued to Granite City, Inc. doing business as Granite City Food & Brewery located at 3300 Pilot Knob Road. Action To Be Considered: To approve a manager change of the Brewpub Off-Sale and On-Sale Liquor Licenses issued to Granite City, Inc. doing business as Granite City Food & Brewery. Facts: A change in management has occurred at Granite Citylocated at 3300 Pilot Knob Road. The new manager of the business, Michael Kaiser, has completed the necessary forms and paid the investigation fee. The Eagan Police Department has conducted an investigationof the new manager and findsno reason for denial. Attachments: (0) Agenda Information Memo January 3, 2023,Eagan City Council Meeting CONSENT AGENDA P. Approve a change of manager of the Off-Sale Liquor Licenseissued to Sam’s West, Inc. doing business as Sam’s Club #4738 located at 3035 Denmark Avenue. Action To Be Considered: To approve a manager change of the Off-Sale Liquor License issued toSam’s West, Inc. doing business as Sam’s Club #4738 located at 3035 Denmark Avenue. Facts: A change in management has occurred at Sam’s Clublocated at 3035 Denmark Avenue. The new manager of the business, Kaylie McMongle, hascompleted the necessary forms and paid the investigation fee. The Eagan Police Department has conducted an investigation of the new manager and finds no reason for denial. Attachments: (0) Agenda Information Memo January 3, 2023, Eagan City Council Meeting OLD BUSINESS A. Approve an Ordinance Amendment to City Code Chapter 11 Action To Be Considered: To approve an Ordinance Amendment to City Code Chapter 11, Section 11.70, Subdivisions 12 and 13, removing specific monetary amounts and replacing with language referencing the adopted fee schedule. Required Vote for Approval: Majority of Council Members Present Facts: The City Council directed staff to initiate the amendments to City Code removing specific Landscaping and Tree Mitigation and Preservation Performance Guarantees noted in Chapter 11 at their regular meeting on December 6, 2022. In Section 11.70, Subd. 12(B)(3)(c) of City Code, it references a $7,500 performance guarantee to be secured by the City to ensure the property owner complies with the approved landscape plan. This amount has been included with recently adopted City fee schedules. In City Code Section 11.70, Subd. 13(B)(8)(b) a financial guarantee amount is included regarding the rates to ensure protection of significant trees ($25.00 per diameter inch) and significant woodlands ($1.20 per foot for significant woodlands). These amounts were added to the recently adopted 2023 Fee Schedule. Removing the specific amounts within the ordinance and referring to the City fee schedule allows the amounts to reviewed on yearly basis and adjusted with all other fees if necessary. Staff is not requesting adjustments to the respective guarantee amounts in 2023. The APC held a Public Hearing on December 22, 2022 and recommended approval. Attachments: (3) OBA-1 Draft December 22, 2022 APC Minutes OBA-2 APC Staff Report and Ordinance PLANNING REPORT CITY OF EAGAN REPORT DATE: December 15, 2022 CASE: 01-OA-02-11-22 APPLICANT: City of Eagan HEARING DATE: December 22, 2022 PROPERTY OWNER: N/A PREPARED BY: Michael Schultz, AICP REQUEST: Ordinance Amendment Chapter 11, Section 11.70, Subdivisions 12 & 13 LOCATION: City-wide COMPREHENSIVE PLAN: N/A ZONING: N/A SUMMARY OF REQUEST The City of Eagan is requesting approval of an Ordinance Amendment to City Code Chapter 11, Section 11.70, Subdivisions 12 and 13, regarding Landscaping and Tree Mitigation and Preservation Performance Guarantees, removing specific monetary amounts and replacing with language referencing the adopted fee schedule. BACKGROUND/HISTORY The City Code will occasionally reference established fees and financial guarantee amounts. These monetary amounts are typically included within proposed ordinances at the time of adoption. Periodically, these amounts are reviewed and may require adjustments to address fluctuating rates or costs. In lieu of multiple ordinance amendments to adjust fees listed within City Code, City Council adopts a fee schedule that is evaluated each year. The proposed s specific monetary amounts and replaces with language referencing the adopted fee schedule. EXISTING CONDITIONS The City Code currently references the financial guarantee amounts in two sections of Chapter 11. In Section 11.70, Subd. 12(B)(3)(c) it references a $7,500 performance guarantee to be secured by the City to ensure the property owner complies with the approved landscape plan. Staff is not recommending any changes to the financial guarantee amounts. In City Code Section 11.70, Subd. 13(B)(8)(b) a financial guarantee amount is included regarding the rates to ensure protection of significant trees ($25.00 per diameter inch) and significant woodlands ($1.20 per foot for significant woodlands). Staff is not recommending any changes to the guarantee amounts. The financial guarantee amount for landscaping ($7,500) has been included within the adopted fee schedule. The financial guarantee amount regarding significant trees and woodlands was added to the 2023 fee schedule adopted by Council on December 6, 2022. Therefore, the ordinance amendment is revised to simply state that the fees shall be as duly adopted by Council Resolution (i.e. Fee Schedule). EVALUATION OF REQUEST The proposed ordinance is a housekeeping matter that removes the financial guarantee amounts noted in City Code Section 11.70, Subdivisions 12 and 13, and replaces the monetary amounts with reference to the adopted fee schedule. If changes to the amounts are warranted, Staff will make the adjustment in the yearly review of the fee schedule and may be adopted w the fee schedule. Staff will continue to evaluate the City Code regarding other instances which fees have been codified and can be removed and established within the adopted fee schedule. SUMMARY/CONCLUSION The proposed amendment is a housekeeping matter to reference fee and guarantee amounts to the adopted fee schedule. ACTION TO BE CONSIDERED To recommend approval of an Ordinance Amendment to City Code, Chapter 11, Section 11.70, Subdivisions 12 and 13 to remove specific monetary amounts and replace with language referencing the adopted fee schedule. ORDINANCE NO. ___ 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED “LAND USE REGULATIONS (ZONING)” BY AMENDING SECTION 11.70, SUBD. 12 AND 13REGARDING PERFORMANCE GUARANTEE FEES FOR LANDSCAPING & TREE MITIGATION AND PRESERVATION AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Eleven is hereby amended by revising Section 11.70, subd. 12 (B)(3)(c) to read as follows: (c) The performance guarantee shall be in an amount duly adopted by resolution of the council of $7,500.00, subject to modification by the council. Section 2 Eagan City Code Chapter Eleven is here by amended by revising Section 11.70, subd. 13 (B)(8)(b) to read as follows: (b) An amount to guarantee preservation of all trees, identified by the approved tree preservation plan to be preserved, within 15 feet of the construction zone (measured from the construction unit to the nearest side of the tree). The amount shall be calculated by multiplying the total diameter inches of significant trees and specimen trees to be preserved within this 15 feet zone by the rate of payment of $25.00 per diameter inchand the total square feet of significant woodlands to be preserved within the 15 feet zone by the rate of $1.20 per square foot by the rates and in the amounts duly adopted by resolution of the council. Section 3. Summary approved. The City Council hereby determines that the text of the summary marked “Official Summary of Ordinance No. 608”, a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 4. Eagan City Code Chapter 1 entitled “General Provisions and Definitions Applicable to the Entire City Code Including ‘Penalty for Violation’” and Section 11.99, entitled “Violation a Misdemeanor” are hereby adopted in their entirety by reference as though repeated verbatim. Section 5. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST:CITY OF EAGAN City Council _____________________ ____________________ By: Elizabeth VanHoose By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: Date of Advisory Planning Commission Hearing: 2 The following is the official summary of Ordinance No. ___as approved by the City Council of the City of Eagan on ______________. ORDINANCE NO. ___2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED “LAND USE REGULATIONS (ZONING)” BY AMENDING SECTION 11.70, SUBD. 12 AND 13 REGARDING PERFORMANCE GUARANTEE FEES FOR LANDSCAPING & TREE MITIGATION AND PRESERVATION AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. Section 11.70, subdivisions 12 and 13, governingperformance guarantee fees for landscape requirements and tree mitigation and preservation, is amended to delete thestated rates or amounts therefor and add that said rates and amount shall be as duly adopted by council resolution (in the City’s Fee Schedule). A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, Minnesota 55122. Effective date. This ordinance shall take effect upon its passage and publication. 3 Agenda Information Memo January 3, 2023, Eagan City Council Meeting OLD BUSINESS B. Approve an Ordinance Amendment to City Code Chapter 11, Section 11.70, adding Subdivision 33 regarding electric vehicle charging stations Action To Be Considered: To approve an Ordinance Amendment to City Code, Chapter 11, Section 11.70, adding Subdivision 33 regarding electric vehicle charging stations (EVCS). Required Vote for Approval: Majority of Council Members Present Facts: At the April 5, 2022, Listening Session, City Council directed staff to conduct research on electric vehicle charging stations (EVCS) and provide an update at a future Council Workshop. At the August 8, 2022, Joint City Council meeting with the Advisory Planning Commission, certain policy matters. The Council at its August 16, 2022, regular meeting directed staff to initiate a draft ordinance adopting general performance standards regarding electric vehicle charging stations. Planning staff presented background information, including example ordinances from other Twin Cities area communities at the June and August APC Workshops. Planning Commission and City Council both preferred an ordinance with general performance standards regarding installation of EV infrastructure, specifically Level 3 chargers. The Commission and Council both agreed the ordinance should not include that some cities had adopted. The ordinance was drafted utilizing similar standards adopted in other metro-area communities including St. Louis Park, Edina, Lakeville, Medina, and Richfield. Staff also referred to the Summary of Best Practices in Electric Vehicle Ordinances (June 2019) for model language. A draft ordinance was presented to APC at its November Workshop, which was later , before being presented to the APC for a public hearing and formal recommendation at its December meeting. The Advisory Planning Commission recommended approval of the Ordinance on a 5-2 vote at its December 22, 2022, meeting. Issues: Although the Advisory Planning Commission recommended approval of the ordinance as presented at its December 22 meeting, motions were made for City Council consideration of potential amendments to the ordinance. One motion was made and supported for Council to consider removing the performance standards involving screening of EV equipment and cabinets (Section E.7) and site lighting (Section E.8). It was noted that the performance standards may add cost and could discourage owners from installing EV chargers. Commissioners felt that decisions regarding lighting and screening should be at the discretion of the property owner. Other motions which failed to pass included consideration of striking sections regarding the visible placement (Section D.1) and parking location (D.2) of EV chargers. A majority of the Commission favored retaining the language as proposed. Attachments: (3) OBB-1 Draft December 22, 2022 APC Minutes OBB-2 APC Staff Report and Ordinance OBB-3 Staff Presentation PLANNING REPORT CITY OF EAGAN REPORT DATE: December 15, 2022 CASE: 01-OA-01-11-22 APPLICANT: City of Eagan HEARING DATE: December 22, 2022 PROPERTY OWNER: N/A PREPARED BY: Michael Schultz, AICP REQUEST: Ordinance Amendment LOCATION: City-wide COMPREHENSIVE PLAN: N/A ZONING: N/A SUMMARY OF REQUEST The City of Eagan is requesting approval of an Ordinance Amendment to City Code, Chapter 11, Section 11.70, adding Subdivision 33 regarding electric vehicle charging stations (EVCS). BACKGROUND/HISTORY The City Council hasrecently been asked to act upon several proposals to add electric vehicle (EV) charging stations to a commercial property. The requests involved Level 3, or DC Fast, charging stations, which requires additional equipment to moderate distribution of power to the electric chargers. Additionally, staffhasnotedinstallation of Level 1 and Level 2 EV charging stations within commercial parking lots to meet rising customer demands. At the April 5, 2022,City Council Listening Session staff provided Council information on recent EV charging station requests. Councildirected staff to complete additional research on the matter. Staff presented research at the August City Council work session. On August 16, 2022, City Council directed staff to prepare an ordinance amendment. EXISTING CONDITIONS The City Code is currently silent regarding electric vehicle charging stations (EVCS) or associated performance standards. EVCS are considered accessory to the principal use on the property (e.g. retail commercial uses) if specifically intended to serve customers that drive electric vehicles. Most owners of electric vehicles charge at home. However, charging facilities are becoming more prevalent at the workplace and retail-commercial locations . Publicly available EV charging stations are typically installed oncommercial sites that generally involve stays of 30 minutes or longer, including hotels, movie theatres, grocery stores, and retail centers (i.e. shopping malls/centers). Most public EV charging stations consist of either Level 1 or Level 2 chargers provided for customers, guests, and visitors. However, this past year the City received two requests to install Level 3/DC Fast charging stations on commercial properties. Charging fees may be collected from users by either the property owner or the provider for use of the EV charging station. EVALUATION OF REQUEST City staff reviewed ordinances of several Twin Cities communities that have adopted provisions for EV charging facilities, including Lakeville, Richfield, St. Louis Park, Edina, Oakdale, and Medina. Staff also reviewed the Great Plains Institute Best Practices guideon policies and practices. Staff discussed with City Council and Advisory Planning Commission the option of mandating the installation of EV charging stations or installing “EV Ready” infrastructure for both new or redeveloping sites. After discussing how some communities were implementing this proactive approach, both Council and APC supported excluding proactive requirements. This will allow business owners to decide if market conditions warrant installation of EV charging stations. The proposed ordinance provides basic performance standards for the installation of EV charging stations. During discussions with both City Council and the APC, several important elements wererequested: Allow all charging levels (Levels 1 – 3) to be a permitted accessory use to the principal use. o All charging levels are allowed as an accessory use to the principal use. Staff will administratively review proposals as part of the site plan review or as part of Zoning Permit or Building Permit, if one is necessary. Level 3/DC fast chargers are permitted in residential zones, but restricted for public use. o The ordinance allows “private” chargers in all zoning district when used for private use by the property owner and available to the general public. Chargers and equipment meet minimum setbacks. o General setbacks for the charging stations are provided for Levels 1 – 3; supply equipment and cabinets are required to have a greater setback from front and side property lines. This will require the equipment to be moved away from public streets and provides space for required screening. Screening of EV charging equipment (not EV chargers). o Screening of EV supply equipment and cabinets, primarily relating to Level 3 EVCS, is required from public view and adjacent properties. Screening can be accomplished with, or in combination of, fencing, walls, berms, or landscaping. SUMMARY/CONCLUSION The proposed amendment establishes basic performance standards relating to the installation of electric vehicle charging stations(EVCS).Installation of new EVCS on existing commercial sites shallbe reviewed administratively through the submittal of a Zoning or Building Permit (if Building Permit is required). ACTION TO BE CONSIDERED To recommend approval of an Ordinance Amendment to City Code, Chapter 11, Section 11.70, adding Subdivision 33 regarding regulation of electric vehicle charging stations. ORDINANCE NO. ___ 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY ADDING SECTION 11.70, SUBD. 33REGARDING REGULATION OF ELECTRIC VEHICLE CHARGING STATIONS AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Eleven is here by amended by adding Section 11.70, Subd. 33, to read as follows: Subd. 33. Electric Vehicle Charging Stations. A.Purpose.It is in the best interest of the City and its residents to encourage and facilitate use of electric vehicles, and expedite establishment of convenient, cost-effective electric vehicle infrastructure.The purpose of this Subdivision is to establish minimum requirements for electric vehicle charging stations and the infrastructure servingboth short- term and long-term parking needs. B.Definitions. The following terms, as used in this Subdivision, shall have the meanings stated: Charging levelsmean the standardized indicators of electrical force, or voltage, at which Charging levels,generally identified as Level1, Level 2, and Level3/DC,are the most common charging levels, defined bythe following specifications: 1. Level 1is slowcharging using 120v outlets. 2. Level 2charging using more than 120v up to240v outlets. 3. Level 3/DCor rapidchargingusing voltagecircuit greater than 240v. Electric vehicle charging station (EVCS)means acharge point or electric supply equipment for the supply of electrical powerfor charging a vehicle that uses one or more electric motors for propulsion, including the parking space area for the vehicle immediately adjacent to or including the electric supply equipment. Electric vehicle charging station privateuse means an electric vehicle charging station that is privately owned and access is restricted to private use only and not for use by the public. As an example, private use is such as a station at a single- family home, designated employee parking, or assigned parking stall for a resident in amulti-family residential building. Electric vehicle charging station public use means an electric vehicle charging station that may be owned privately or publicly (governmental entity),access is not restricted, butopen and available for use by the general public. As an example, publicuse is such as a stationat a government owned Park & Ride facility, public library parking lot, on-street parking, shopping center parking, hotels and restaurant parking, traditional motor fuel stations or the like. C.Permitted& Accessory PermittedUse. 1.Level 1 and Level 2 electric vehicle charging stationsare permittedin all zoning districts within the City as a permitted accessory usein conjunction withoff-street parking areas. 2.Level 3/DC electric vehicle charging station-public useis a permitted accessory use in conjunction withoff-street parking areas on properties zoned for commercial, industrial,public facility, and institutional uses. 3.Level 3/DC electric vehicle charging station-private useisa permitteduse in all zoning districts when used for private use only by the property owner or occupant and not available to the general public. 4.Level 3/DC electric vehicle charging station-public usemay be allowed asthe primary use of the lot/parcelpursuant to a conditional use permit and provided it meets all the zoning requirements and performance standards applicable to a motor fuelsalesstation as set forth in this Chapterand islocatedwithinazoning district thatpermitsmotor fuelsalestations. D.Electric Vehicle Charging Station(EVCS)-Public UseGeneral Provisions: 1.EVCSshall be located on the lot/parcel so as to be visible to the intended userfor ease of identificationand security purposes. 2.EVCSshall be located in convenientparking locations that will serve the use of electric vehicles. 3.EVCSshall be operational during normal business hours of the primary use(s) on the property that the EVCSserves and may be de-energized (i.e.,electrical supply disconnected) during the non-businesshours. 4.EVCS parking stalls may be designated with signage (i.e.,ground painted or mounted sign)as approved by the City. EVCS designated stalls shall be counted to meet theminimum parking requirementsfor the primary use in accordance with the provisions of this Chapter. Ћ E.Electric Vehicle Charging Station Performance Standards: 1.Electric vehicle charging station outlets and connector devices shall be mounted in compliancewith applicable Minnesota State Building Codes requirements. 2.EVCSshall be located adjacent to designated parking stalls without encroaching into the required dimensions of theparking stall. 3.Electric vehiclecharging stations, including all supply equipment and cabinets, shall not impede pedestrian travel or create safetyhazards on sidewalks. 4.EVCSand supply equipment shall beprotected by bollards, structures, or curb. EVCS pedestals shall be designed to minimize potential damage by vehicle impacts orvandalism.This provision does not apply to EVCS for private use at single- family and two-family zoned properties. 5.Dynamic displays on an electric vehicle charging stationare allowed only on electric vehicle charging station-public use and are limited in size as allowed for on motor fuel sales fueling pumps regulated elsewhere in thisChapter. 6.Electric vehicle charging station setbacks: a.Level 1, 2 and 3/DC Electric Vehicle Charging Stations: From public rights-of-way: 15feet Side or rear lot lines: 5feet b.Level 3 supply equipment From rights-of-way: 20 feet Side or rear lot lines: 10 feet 7.Screening. Equipmentand equipment cabinets used withLevel 3/DCelectric vehicle charging stations shall be completely screened atgroundlevel viewfrom adjacent properties and public streets, and designed to be compatible with the architectural treatment of the principal building. 8.EVCS shall be illuminated with site lighting, unless charging is available during day light hours only.This provision does not apply to EVCS for private use at single-family and two-family zoned properties. F.Operation: 1.Electric vehiclecharging stations shall be maintained in all respects, including operation of the equipment. A phone number or other contact information shall be Ќ displayed on the face of the battery charging station for reporting problems with the equipment or access to it. 2.Fees may be charged foruse of anelectric vehicle charging station-public use. No fees may be charged or collected for the use of an electric vehicle charging station located on single family or two-family properties. Section 2.Summary approved. The City Council hereby determines that the text of the clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council ________________________ ___________________________ By: Elizabeth VanHoose By: Mike Maguire Its: City Clerk Its: Mayor Date of Advisory Planning Commission Hearing: Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: Ѝ The following is the official summary of Ordinance No. ___as approved by the City Council of the City of Eagan on ____________. ORDINANCE NO. ___ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY ADDING SECTION 11.70, SUBD. 33REGARDING REGULATION OF ELECTRIC VEHICLE CHARGING STATIONS AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. Chapter 11 of the City Code is amended by adding a new Subdivision 33 which establishes zoning regulations for electric vehicle charging stations. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, Minnesota 55122. Effective date. This ordinance shall take effect upon its passage and publication. Ў EVChargingStation(EVCS) Ordinance City Council January 3, 2023 EVCSOrdinanceTimeline April 5, 2022 Council directed staff to conduct research August 8, 2022 Staff presented findings at Joint Council/APC meeting August 16, 2022 Council directed staff to prepare an ordinance June and AugustAPC Workshops -Staff presented EV information November APC Workshop Staff provided APC a draft ordinance December APC Staff and City Office revised draft ordinance following standards, etc.) EVCSOrdinanceOutline A.PurposeStatement B.DefinitionsProvidesbasedefinitionsonseveraldefinitions(notasextensive assomecommunities) C.Permitted&AccessoryPermittedUseOutlinesallowancesforLevel1and Level2chargers.AlsodifferentiatesallowedzonesforLevel3 andstandalonechargers EVCSOrdinanceOutline D.EVCS-PublicUseGeneralProvisionsGeneralprovisionsthatapplyonlytopublic EVCSfacilities E.EVCSPerformanceStandardsAddressescompliancewithMNBuildingCode, parking,safetymeasures,dynamicdisplays,setbacks,screeningandlighting F.OperationRequiringphonenumbersonchargersforservicingneedsandcharing fees EVCSOrdinanceAPCRecommendation 6.Electricvehiclechargingstationsetbacks: a.Level1,2and3/DCElectricVehicleChargingStations: Frompublicrights-of-way:15feet Sideorrearlotlines:5feet b.Level3supplyequipment Fromrights-of-way:20feet Sideorrearlotlines:10feet 7.Screening.EquipmentandequipmentcabinetsusedwithLevel3/DCelectricvehiclechargingstationsshall becompletelyscreenedatgroundlevelviewfromadjacentpropertiesandpublicstreets,anddesignedtobe compatiblewiththearchitecturaltreatmentoftheprincipalbuilding. 8.EVCSshallbeilluminatedwithsitelighting,unlesschargingisavailableduringdaylighthoursonly.This provisiondoesnotapplytoEVCSforprivateuseatsingle-familyandtwo-familyzonedproperties. EVChargers Level1 Level3 Level2 EVChargingLevel2Chargers Hy-VeeHilton Garden Inn EVChargingLevel3Charger EVChargingCubFoods/Tesla Landscape Screening Equipment Supply Cabinets and Switchbox EVChargingTCPO Equipment Supply Cabinets and Switchbox Agenda Information Memo January 3, 2023 Eagan City Council Meeting PUBLIC HEARING thndthth Addition, Park Center/2/5/6Additions A. Lot 1, Block 1, Park Center 7 & Cliff Lake Centre Easement Vacation Action To Be Considered: Close the public hearing and continue thevacationofpublic drainage and utility thndthth easements on Lot 1, Block 1, Park Center 7Addition, ParkCenter/ 2/5/6Additions and Cliff Lake Centre. Facts: On November 21, 2022, City staff received a petition from Mr. John LaPointe, representing Spirit Master Funding X, LLC, propertyowner of Lot 1, Block 1, Park th Center 7 Addition (2055 Cliff Road), requesting the vacation of existing public drainage and utility easements on their property, located in the southwest corner of Eagan, north of Cliff Road and west of I-35E. The purpose of the request is to vacate existing public easements tofacilitatea th proposed car washdevelopment(Park Center 8)and the associated re-platting of the property. The existing easements were originally dedicated with various developments of the property, at no cost to the City. New public easements will be provided to accommodate the drainage and utility th Addition, also at no cost needs and will be dedicated on the plat of Park Center 8 to the city. The easement vacations will avoid having any underlying conflicts with the recorded dedications or easements for the new plat. Notices for a public hearing have been published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections remain unsolved. This vacation request has been reviewed by the Public Works Department (Engineering Division) and found to be in order for favorable Council action, pending the approval of the new Park Center 8th Addition plat. Attachments (3) PHA-1Location Map PHA-2Legal Description Graphics PHA-3PowerPoint Presentation Fig 2 G:\\1 Engineering\\Easement Vacation Files\\Files\\2022\\Lot 1, Block 1, Park Center 7th Addition (2055 Cliff Rd),Fig 2.pdf Fig 3 G:\\1 Engineering\\Easement Vacation Files\\Files\\2022\\Lot 1, Block 1, Park Center 7th Addition (2055 Cliff Rd),Fig 3.pdf Drainage & Utility Vacation Lot 1, Block 1, Park th Center 7, Park Center, Park ndthth Center 2, 5,6& Cliff Lake Centre Petition from a representative of Spirit Master Funding X, LLC, requesting vacation of drainage & utility easements on 2055 Cliff Rd. Purpose is to facilitate a proposed car wash development (Park th Center 8) and the associated re-platting of the property. The existing easements were dedicated with the original development of the properties, at no cost to the City. This vacation should occur at the same future Council meeting when the new plat is approved. Lot 1, Block 1, Park th Center 7, Park Center, Park Center ndthth 2, 5,6& Cliff Lake Centre Drainage & Utility Vacation Legal Description G R A P H I C