02/04/2025 - City Council Regular
MINUTES OF A REGULAR MEETING OF
THE EAGAN CITY COUNCIL
Eagan, Minnesota
February 4, 2025
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present
were Mayor Maguire, Councilmembers Supina, Bakken, Fields and Hansen.
A regular Eagan City Council meeting was held on Tuesday, February 4, 2025, at 6:30 p.m.
Present were Mayor Maguire, Councilmembers Supina, Bakken, and Fields. Also present:
City Administrator Miller, City Attorney Bauer, Assistant City Administrator Alig, Community
Development Director Hutmacher, City Planner Schultz and Assistant Engineer Perke y.
II. ADOPT AGENDA
Councilmember Fields moved and Councilmember Bakken seconded a motion to adopt
the Agenda as presented.
III. RECOGNITIONS AND PRESENTATIONS
Mayor Maguire introduced Police Chief New, who began by thanking the family members in
the audience for their support of Officers Derek Nord, Officer Chase Thomas, and Officer
Erik Collins. Chief New invited the family members to pin the officers before administering
the oath of office to Officers Nord, Thomas, and Collins. Mayor Maguire then expressed
gratitude to the officers for their service.
IV. CONSENT AGENDA
A. This item was pulled from the Agenda.
B. It was recommended to:
1. Approve the collective bargaining agreement with the Law Enforcement Labor
Services Local #185 – Police Sergeants Unit.
2. Approve the lateral transfer of Ryan Roupe from Web Developer to Digital Media
and Marketing Specialist, and authorize replacement.
3. Approve the hiring of Nicholas Kindelspire, Fireflghter.
4. Approve the hiring of a Maintenance Technician, to be named at a future City
Council meeting.
5. Approve the change of status of David Jenkins from part time to full time
Custodian, and authorize replacement.
6. Approve the hiring of a Crime Analyst, to be named at a future City Council
meeting.
7. Approve the hiring of Maya Drusch, Clerical Tech IV in the Police Department.
8. Approve the hiring of Lila Erickson -Nelson, Clerical Tech IV in the Police
Department.
9. Approve the hiring of the following part-time recurring and seasonal employees:
• Antonio Gonzalez , PT Custodian
• Alyssa Whetstone , Art Instructor
C. It was recommended to ratify the check registers dated January 17 and January
24 as presented.
D. It was recommended to approve the following ordinary and customary contracts:
1. Vendor Agreement with Marv Gohman on May 18, 20252.
2. Vendor Agreement with Minneapolis Jazz Guitar Duo on April 29, 20253.
3. Extension of locker rental agreement at Cascade Bay4.
4. Vendor Agreement with TRIZ- Mason Tangen for Eagan Food Truck Festival on
August 8, 20255.
5. Sponsorship Agreement with Sholom for Afternoon Tea on April 21, 2025,
National Senior Health & Wellness Day on May 28, 2025, Senior Expo on
October 7, 2025 and Holiday Lunch on December 15, 2025.6.
6. Sponsorship Agreement with Herself Health for the Senior Expo on October 7,
2025.
E. This item was pulled from the Agenda.
F. It was recommended to approve Change Order No. 9 for Eagan Art House (City
Project 1558).
G. It was recommended approve Change Order No. 8 for Goat Hill Phase 3
Improvements (City Project 1557).
H. It was recommended to award City Contract 25 -08, Sky Hill Athletic Courts
Rehabilitation.
I. It was recommended to award Contract 25 -07, 2025 Water Quality
Improvements.
J. It was recommended to approve Plans & Speciflcations Contract 25-10 (Project
1377), Argenta Trail Street Reconstruction and Schedule Bid Opening.
K. It was recommended to waive all license and permit fees related to Eagan Rotary
Live to Give Walk.
L. It was recommended to approve a Premise Permit and Adopt a Resolution for
AmVets Post 1 to Conduct Lawful Gambling at Teresa’s Mexican Restaurant.
M. It was recommended to approve Final Payment to Bartley Sales Company for City
Contract 24-72 (Work Scope 10A), City Project 1557.
N. It was recommended to approve a one-year extension of Conditional Use Permit
for Superior Automotive.
O. It was recommended to authorize submittal of a Dakota County Community
Development Agency Redevelopment Incentive Grant application on behalf of
Ryan Companies to assist with demolition costs associated with the Thomson
Reuters Campus Redevelopment and adopt a Resolution approving the funding
request.
P. It was recommended to approve Final Payment to Crosstown Masonry, Inc for
City Contract 24-59 (Work Scope 3A), City Project 1557.
Q. It was recommended to approve Final Payment to MCI, Inc. for City Contract 24 -
85 (Work Scope 9C), City Project 1557.
R. It was recommended to approve Final Payment to Tekton Construction Company
for City Contract 24-88(Work Scope 6E), City Project 1557.
S. It was recommended to approve Final Payment to C & S Management Company,
Inc for City Contract 24-77 (Work Scope 7A), City Project 1557.
T. It was recommended to approve Final Payment to Lake Areas Rooflng &
Construction for City Contract 24 -68 (Work Scope 7B), City Project 1557.
U. It was recommended to approve Final Payment to Wheeler Hardware Co. for City
Contract 24-69 (Work Scope 8A), City Project 1557.
V. It was recommended to approve Final Payment to Focal Point Fixtures for City
Contract 24-89 (Work Scope 6D), City Project 1557.
W. It was recommended to approve Final Payment to Envision Glass, Inc. for City
Contract 24-78 (Work Scope 8C), City Project 1557.
X. It was recommended to approve Final Payment to Stern Drywall, Inc. for City
Contract 24-87 (Work Scope 9A), City Project 1557.
Y. It was recommended to approve Final Payment to MCI Inc. for City Contract 24 -
84 (Work Scope 9B), City Project 1557.
Z. It was recommended to approve Final Payment to Julius B. Nelson for City
Contract 24-71 (Work Scope 9D), City Project 1557.
AA. It was recommended to approve flnal payment to Signation Sign Group for City
Contract 24-86 (Work Scope 10B), City Project 1557.
BB.It was recommended to approve Final Payment to GR Mechanical Plumbing &
Heating for City Contract 24-63 (Work Scope 22A), City Project 1557.
CC. It was recommended to approve the Final Payment to Centaire Heating & A/C
Inc. For City Contract 24-73 (Work Scope 23B), City Project 1557.
DD. It was recommended to approve Final Payment to Arcade Electric for City
Contract 24-74 (Work Scope26A), City Project 1557.
EE. It was recommended to waive all license and permit fees related to Eagan Kick
Start Rotary Foundation’s annual 5K and Kids Run.
FF. It was recommended to declare Miscellaneous City Property as Surplus.
GG.It was recommended to approve Final Payment to WL Hall Company for City
Contract 24-80 (Work Scope 10C), City Project 1557.
HH.It was recommended to schedule Public Hearing for March 4, 2025, to Certify
Delinquent Utility Bills.
II. It was recommended to schedule Public Hearing for March 4, 2025, to Certify
Delinquent Nuisance Abatement Bills.
V. PUBLIC HEARINGS
A-E. APPROVE Street Improvement Project 1371, Erin Drive/ Erin Lane
City Administrator Miller introduced the agenda item and invited Assistant City Engineer
Perkey to provide additional details. Mr. Perkey provided a presentation and gave a brief
history of the Street Revitalization Project, detailing the location and scope of the
improvements across flve planned projects. He presented information on the estimated
project costs, the assessment ratio, flnancing details, estimated assessments, and the
project schedule.
After the presentation, Mayor Maguire opened the fioor for questions from Council before
officially opening the public hearing. Several residents made comments regarding potential
obstructions during construction, the project timeline, the process for determining
assessments, coordination with Dakota County's trail construction, on -street parking, and
the organization of trash collection to minimize wear and tea r on the streets.
Councilmember Supina moved and Councilmember Fields seconded motion to close the
Public Hearing and approve Project 1371, Project 1568, Project 1569, Project 1570 and
Project 1573 as presented and authorize the preparation of detailed plans and
speciflcations.
Aye:4, Nay:0, Motion Carried
VI. OLD BUSINESS
No Old Business
VII. NEW BUSINESS
A. PLANNED DEVELOPMENT AMENDMENT- Kwik Trip/ Steven Lowe - A Planned
Development Amendment to allow construction of a new 9,125 square foot
convenience store with an integrated 3,065 square foot double bay carwash
located at 4198 Pilot Knob Road, Lots 1, 2 & 3, Block 1, Hilltop Plaza
City Administrator Miller introduced the item and invited City Planner Schultz to provide
additional details and a location map. Mr. Schultz presented the applicant's proposal,
which included plans for signage, light pollution mitigation, and landscaping. Lisa Watson,
the Real Estate Manager, was available to answer any questions.
Mayor Maguire opened the fioor for questions from Council. A question was raised about
the types of vehicles expected at the fuel station, speciflcally whether large semi -trucks
would be using the facility. The applicant clarifled that there would not be f uel pumps
available for semi-trucks at this location. The applicant also conflrmed that no trails would
be disrupted, and that the signage and entry/exit of the fuel station complied with city
requirements.
The mayor opened the meeting to public comment, Residents expressed general support
for the fuel station but raised concerns about pedestrian safety, noise, and lighting. In
response, the applicant proposed limiting the hours of operation to reduce noise. Mayor
Maguire inquired about the environmental impacts of reinstalling fuel tanks. The applicant
explained that new tanks would be installed, and old tanks would not be reused to avoid
leaks and mitigate any negative environmental effects .
Councilmember Fields moved and Councilmember Bakken seconded a motion to approve
a Planned Development Amendment to allow construction of a new convenience store and
motor fuel station with an attached two -bay car wash upon approximately 3.53 acres
located at 4160, 4168 and 4198 Pilot Knob Road, legally described as Lots 1 and 2, and part
of Lot 3, Hilltop Plaza, subject to the following conditions .
Aye:4, Nay:0, Motion Carried
1. A Planned Development Amendment Agreement shall be executed and recorded with
the Dakota County Recorder’s office. The following exhibits shall be made part of the
Agreement:
• Site Plan
• Building Elevatfons
• Signage Plan
• Tree Preservatfon and Landscape Plan
• Site Lightfng Plan
2. A Final Planned Development shall be required prior to issuance of a Building Permit. The
following plans are required for the Final Planned Development Agreement:
• Final Site Plan (including outdoor display areas)
• Final Building Elevatfons
• Final Landscape Plan
• Final Signage Plan
• Final Lightfng Plan
3. This Planned Development Amendment Agreement terminates and replaces any
and all prior Planned Development Agreements pertaining to the property.
4. The term of this Preliminary Planned Development shall be three (3) years.
5. The property shall be replatted into one legal lot of record prior to issuance of a building
permit.
6. The Final Site Plan shall provide a five-foot pavement setback along the east edge
adjacent to the daycare parking lot.
7. Operatfon of the car wash shall be limited to the hours between 7:00 a.m. and 10:00
p.m. only.
8. Site lightfng shall be provided in conformance with City Code standards. Fixtures shall be
downcast and shielded so the source of light is not visible from off the property,
illuminatfon throughout the parking lot shall be not less than 0.5 footcandles and shall
not exceed 1.0 footcandle at the property line.
9. Screening for the car wash shall be provided as specified in this Code.
10. The outdoor display performance standards shall be satfsfied except for the display area
size which shall be delineated on the approved Site Plan. Outdoor displays shall not be
located at the fuel pumps.
11. A screen wall on the east side of the building may be used for storage of delivery totes
(or other crated items) and such items cannot extend above or beyond the screen wall.
12. Other outdoor storage shall be prohibited. The sale and rental of motor vehicles, trailers,
campers, boats and other items which are not kept entfrely within the building shall be
prohibited.
13. Any use of speakers and an electronic sound system, including sound from video screens
on the fuel pumps, shall be in compliance with City Code standards.
14. Except when in use for access, the gates of the trash enclosure shall remain closed at all
tfmes.
15. All signage shall be subject to compliance with City Code standards, including dynamic
display screens on fuel pumps, temporary signs, and window signage.
Tree Preservatfon
16. The applicant shall provide a revised Landscape Plan at the tfme of Final Planned
Development that shows the 3% of building value standard is met and adds landscaping
between the car wash queueing and adjacent daycare parking lot.
17. The applicant shall revise the landscape plan to utflize evergreen plant materials (e.g.
utflize arbor vitae or similar species in place of or in additfon to proposed lilacs) to
achieve the required six-foot solid screen along the east side of the pond abutting the
residentfal district across Hilltop Lane.
18. The applicant shall provide a current Tree Inventory and Preservatfon Plan at the tfme of
Final Planned Development.
19. The applicant shall provide a separate Tree Mitfgatfon Plan identffying trees proposed to
be planted for mitfgatfon, and an Overall Plantfng Plan combining the proposed plantfngs
for both landscaping and tree mitfgatfon purposes on one combined plan before the
Final Planned Development. The Tree Mitfgatfon Plan shall show the number of, size,
species, and/or cash dedicatfon equivalent of all required mitfgatfon trees. Mitfgatfon
trees are in additfon to landscape requirements and shall be labeled as such on an
Overall Plantfng Plan.
20. The developer shall protect the preserved trees’ critfcal root zones through the
placement of required Tree Protectfve measures (i.e. orange colored silt fence or 4-foot
polyethylene laminate safety netting), to be installed at the Drip Line or at the peri meter
of the Critfcal Root Zone, whichever is greater, of significant trees/woodlands to be
preserved on-site.
21. Per ordinance, the applicant shall ensure the survival of preserved trees via a
Performance Guarantee for trees within fifleen feet (15’) of the constructfon zone, prior
to tree removal or issuance of a land disturbance permit.
22. The applicant shall contact the City Forestry Division and set up a pre-constructfon site
inspectfon at least five (5) days prior to the issuance of the Grading Permit to ensure
compliance with the approved Tree Preservatfon Plan and placement of the Tree
Protectfon Fencing.
Storm Drainage
23. The applicant shall confirm pipe material for storm sewer on the plans. Current plans
indicate the use of polyethylene (PE), PVC, and reinforced concrete pipe (RCP).
Stormwater Management/Water Quality
24. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has received current Minnesota Department of
Transportatfon (MNDOT) training, or approved equal training as determined by the City
Engineer in designing stormwater pollutfon preventfon plans. Also, all personnel
responsible for the installatfon of erosion/ sediment control devices, and the
establishment of vegetatfon for the development, shall have received Erosion/Sediment
Control Inspector/Installer certfficatfon through the University of Minnesota, or
approved equal training as determined by the City Engineer.
25. This development shall comply with Eagan’s Land Disturbance Stormwater Pollutfon
Preventfon and Post-Constructfon Stormwater Management Requirements (City Code
Sectfon 4.34) for stormwater management and surface water quality, including land
disturbance requirements and water quality treatment equivalent to 1.1-inch Volume
Control, for effectfve treatment of the site’s impervious surface area (including effectfve
soil remediatfon for all of the site’s disturbed soils that are to be revegetated
greenspace).
26. The applicant shall provide adequately sized pre-treatment structures (e.g. 4-foot
minimum depth sump, 5-foot minimum diameter, with floatable skimmer hood, energy
dissipatfon, etc.) at, or immediately upstream of, any stormwater facility inlet to provide
for effectfve capture and easily-accessible cleanout of fine-sand sized partfcles and
floatable pollutants. Skimmer hoods to be installed must also include hydrocarbon
absorbent pillows/booms, secured within the structure and able to be easily
replaced/maintained. Pre-treatment structures shall be accessible by appropriate
maintenance equipment. Details shall be included in applicable plan sheet(s) using
Eagan Standard Detail Plate E231.
27. Prior to receiving City approval to permit land disturbing actfvity, the applicant shall
provide appropriate details for an enhanced-removal filtratfon basin, which shall include
the removal of a majority of dissolved phosphorus from the site’s stormwater runoff to
the filtratfon basin, to the satfsfactfon of the City Engineer. Details shall include
constructfon cross-sectfons and notes to include an appropriate impermeable liner and
under-drain with cleanout/vents. Plans shall include iron-sand mix specificatfon/
compositfon/source and appropriate estfmated iron-sand mix volume needed based on
accepted calculatfons for majority capture of dissolved phosphorus and minimum of 25-
year service life (approximately 128 cubic yards/173 tons). Basin inlets (pipe outialls)
shall have appropriate rip-rap with fabric beneath extending to the basin bottom
elevatfon, to prevent discharging onto side-slopes. Basin bottom with exposed iron-sand
shall not be planted. The remainder of the media in the filtratfon basin shall be clean,
washed sand. This clean, washed sand area can be live-planted with appropriate species
at 18-inch on-center spacing with biodegradable netting erosion-control blanket or could
be lefl unplanted and covered with 2-3-inch depth of clean pea-rock. Side slopes shall
be seeded and/or live planted and covered with erosion-control blanket with
biodegradable netting. Details shall include temporary erosion-control protectfons at top
and toe of side-slopes and sediment log surrounding the iron-sand filter portfon. These
graphical details and notes shall be prominently included in all applicable plan sheets
(e.g. Grading Plan, Utflity Plan, etc.). Pertfnent plan sheets shall also include notes that
grading and utflity contractor(s) shall provide minimum of 24-hours advance notfce to
City Water Resources Staff of any grading or utflity work involving the proposed filtratfon
basin system and installatfon of any pre-treatment structures, inlets, outlets and any
other structural components or critfcal constructfon steps, providing contact email and
phone number for City Water Resources Staff for arranging inspectfons at critfcal
constructfon steps.
28. Prior to receiving city approval to permit land disturbing actfvity, the property owner
shall provide detailed Soil Management Strategies in the plan set for City review, and
acceptance by the City Engineer, that provide graphical details and notes on soil
protectfon/restoratfon in the Stormwater Management Plan and prominently included in
all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading Plan, Landscape
Plan, etc.) and shall specify estfmated quantftfes of soil ripping area and volume of
compost to be imported and incorporated on pertfnent plan sheet quantfty tables. Prior
to receiving a Certfficate of Occupancy for any affected constructfon, Soil Management
Strategy implementatfon documentatfon (e.g. haul tfckets, representatfve on-site soil
samples, compactfon testfng and soil organic content test results) shall be provided to
City Water Resources staff to verify approved soil management strategy compliance.
Notes shall be provided that implementfng contractor shall provide 24-hours advance
notfce to City Water Resources staff prior to implementatfon of soil loosening and
amendment.
29. Prior to proceeding with land disturbing actfvity, the Property Owner shall enter into a
long-term stormwater management system maintenance agreement with the City,
detailing the annual inspectfon and maintenance required to occur to ensure proper
operatfon and performance of the private permanent stormwater management system,
in a form acceptable to the City Attorney.
30. Before the city returns any Stormwater-related Performance Guarantee Fees on the
development site, the applicant shall demonstrate that all stormwater management
practfces are performing as intended and shall provide the City Engineer as -built plans
meetfng City requirements for as-built standard submittals that demonstrate that all
constructed stormwater conveyance structures, stormwater management facilitfes
(sump(s), filtratfon basin, etc.), including soil loosening & amendment prior to
landscaping, conform to design and/or constructfon plans, as approved by the City. The
applicant shall submit to the City Engineer certfficatfon that the stormwater
management facilitfes have been installed in accord with the plans and specificatfons
approved. This certfficatfon shall be provided by a Professional Engineer licensed in the
State of Minnesota.
Sanitary Sewer/Water Main
31. The plans shall be modified to show the portfon of existfng sanitary sewer to be
removed under Hilltop Lane to be abandoned in place and a bulkhead installed at the
downstream end.
32. The existfng 6-inch water main extending from Pilot Knob Road across the north side of
the site and extending south towards the convenience store shall become “private” and
be the responsibility of the applicant to own and maintain. The existfng 6-inch water
main that extends from Hilltop Lane west towards the proposed convenience store shall
be considered “public” and shall be within a drainage and utflity easement. The
applicant shall install a gate valve on the water main separatfng “private” and “public”
water main.
33. The applicant shall verify the locatfon and connectfon point of the existfng water service
that supplies the daycare located at the southeast corner of the site (northwest corner
of Hilltop Lane and Diftfey Road), the service connectfon to the daycare shal l be from
“public” water main.
34. The plans shall be modified to show the portfon of sanitary sewer under Hilltop Lane to
be abandoned in place with an appropriate material. All sanitary sewer within the site
shall be considered “private”.
Easements/ Right-of-way/ Permits
35. Cross-easements for ingress/egress and shared parking shall be executed in a form
acceptable to the City Attorney.
36. The applicant shall provide private maintenance agreements for the private streets, in a
form acceptable to the City Attorney.
37. The applicant shall provide private maintenance agreements for the private utflitfes, in a
form acceptable to the City Attorney.
38. For private utflitfes within public drainage and utflity easements, the applicant shall
enter into an encroachment agreement to allow private utflitfes in a public easement, in
a form acceptable to the City Attorney.
39. The applicant shall apply for Dakota County right-of-way permit for constructfon within
the county right-of-way such as the right turn lane on Pilot Knob Road and private trail
connectfon to public trail along Pilot Knob Road. Prior to issuance of a buildi ng permit,
the applicant shall furnish evidence of County approvals to the City.
40. The applicant shall apply for City right-of-way for work conducted within Hilltop Lane
right-of-way.
41.The applicant shall apply for a City sewer and water permit for the proposed utflity
changes.
42.This development shall provide a cash trail dedicatfon payable at the tfme of building
permit at the rates then in effect.
VIII. OTHER BUSINESS
IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
X. ECONOMIC DEVELOPMENT AUTHORITY
XI. ADMINISTRATIVE AGENDA
XII. VISITORS TO BE HEARD (FOR THOSE PERSONS NOT ON THE AGENDA)
XIII. ADJOURNMENT
Councilmember Bakken moved and Councilmember Fields seconded a motion to adjourn
the meeting.
Aye:4, Nay:0, Motion Carried
The meeting was adjourned at 7:51 P.M.
____________________________________
Date
____________________________________
Mayor
_____________________________________
City Clerk
03/04/2025