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04/04/2000 - City Council Regular AGENDA EAGAN CITY COUNCIL -REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING APRIL 4, 2000 6:30 P.M. L ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) III. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT HEAD BUSINESS (BLUE) ~' A. RECOGNITION, Telecommunications Coordinator Mike Reardon V. CENSUS 2000 UPDATE (BLUE) VI. CONSENT AGENDA (PINK) P a A. PERSONNEL ITEMS P B. PROJECT 764, Cancel Project (Selmark, Harvey, Burrview Acres -Street Overlay) C. RECENE petition/order public hearing -Easement Vacation (Murphy Farm 2nd Addition) D. CONTRACT 00-09, authorize plans and specifications (Misc. Government Buildings - Re-roofing) I ~ E. VACATE public right-of-way, schedule public hearing (Marice Drive -Sherman Ct. to Highsite Drive) pr ~ F. APPROVE telecommunications leases (Sprint PCS and APT) / ~ 6 G. REQUEST for public hearing, certification of delinquent false alarms -May 2, 2000 ' ~ H. APPROVE a resolution to issue and sell $3,425,000 General Obligation Improvement Bonds, Series 2000A I. PROCLAMATION, proclaiming Apri17, 2000 as World Health Day J. REQUEST for public hearing, certification of delinquent utilities -May 2, 2000 K. LICENSE renewals for the year 2000, tree contractor L. APPROVE consulting contract for City-wide radio system upgrade P3 ~ M. FINAL SUBDNISION, Oakwood Heights 31d Addition -Mendota Homes P3 ~N. APPROVE a resolution declaring the City's intent to use the proceeds from any sale of the Central Facilities property to retire Eagan Economic Development Authority Bonds used to finance the acquisition of the property 3 ~ O. AMENDMENT to the 2000 Joint Powers Agreement for the Dakota County Drug Task Force ~DP. EXTENSION for recording waiver of subdivision for Lots 27 and 28, Block 1, Great Oaks VII. 6:45 -PUBLIC HEARINGS (SALMON) P 1 f ~ A. PROJECT 784R, Louis Lane (Street & Utility Improvements) P p3 B. VARIANCE request -Pinnacle Properties, of 10' to the required 20' pazking setback and of 20' 77 to the required 40' building setback for Lot 1, Block 1, Group W. Addition located at 4155 Old Sibley Memorial Highway in the SW 1/s of Section 19 VIII. OLD BUSINESS (ORCHID) ' O ~ A. REVIEW Winter Trail Maintenance Program ~~ ~ ~ ~ B. ACCEPT the report from the Community Facility Task Force on the Community Activity Center S~C: RECENE public input on proposed Community Activity Center P~ S CONSIDER a resolution determining the desirability of issuing $ General Obligation Community Activity Center Bonds and Providing for an Election Thereon IX. NEW BUSINESS (TAN) y~ ' b~ A. PLANNED DEVELOPMENT AMENDMENT -Thompson Realty Group, Inc., to amend the use ~/ of Lot 4, Block 1, Soderholm Addition from a medical facility to a child care facility, located at 1085 Diffley Road in the SW'/a of Section 23 n' g 3 B. PLANNED DEVELOPMENT AMENDMENT -Centres Group, to allow the relocation of the 1/Jy proof of parking area for the Regal Theater and establish a conservation easement upon such land, located at 2055 Cliff Road in the SE ~ of Section 30 p ~ Q 1 C. ORDINANCE AMENDMENT -City of Eagan, to the Eagan City Code amending Chapter 11 entitled "Land Use Regulations" modifying the maintenance and repair requirements associated with non-conforming uses D. ORDINANCE AMENDMENT -City of Eagan, to the Eagan City Code amending Chapter 12 entitled "Subdivision Regulations" establishing a minor subdivision procedure X. LEGISLAT'IVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GRE1~ XI. ADMINISTRATIVE AGENDA (GREEN) XII. VISITORS TO BE HEARD (for those persons not on agenda) XIII. ADJOURNMENT Open a meeting of the Eagan Economic Development Authority New Business of Eagan EDA A. APPROVE minutes from the March 6, 2000 meeting B. APPROVE a resolution to issue and sell $2,305,000 Development District Revenue Bonds, Series 2000 Adjourn as Eagan EDA XIV. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. Updated 3-31-00 - 9:00 a.m. /98 ~~~1~ MINUTES QR:~k:'}~i?°~:NG OF THE :~'~Y'Y`Sf ~~t11 ..:=Eagan, Minnesotan: ~:~ March 21, 2000;:. A regular meeting of the Eagan Cit~;'~ttwq$1t#•on Tuesday, March 21, 2000 at 6:30 p.m. at the Eagan Municipal Center. Present were'~i;t~i~'t'~'a and Councilmembers Masin, Blomquist and Carlson. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Jim Sheldon. ,,(~,~Ej1Tt]A City Administrator Hedges stated that'th~;~ommiiity~~?~acilities Task Force was holding a public information meeting tonight and a represeN~ittive wo~4d~e present later in the Council meeting to provide an update. f:=;~; ••:; :.•. .:.;. Councilmember Carlson move;:~'~f#~me~'G~i?~:;f~~i~iiquist seconded a motion to approve the agenda as presented. Aye: 4 Nay: 0 .................................. ................. ........ ............................................................... ~~1~ES Q~ T~EiMA12?C~3 Vii, 2UOB~IWC~LtIAR 1k~1~hTC,~ Mayor Awada requested the following change to the fifth sentence in the third paragraph on page five, "Councilmember Masin coner~;with Councilmember Blomquist in wanting to ensure that the Council's intent to pay off the bond de$i~~~ttGSigitlrtf~.c~record." She also requested that on page nine};She vote~ftiY tfie Ixtiterim Use Permit -Northwest Airlines, be changed as follows, "Aye: 3 Nay: 0 (CoGC~ilrner~t~r:~tf:RiRy~ilst abstained)" She further requested that the ~g€:7~dfil~eii~e in the seventh paragraph be changed as follows, " Councilmember Carlson:ei~Ited if it would be possible to repeal the assessments to the three property owners and bill the developer for the full amount." Councilmember Carlson moved, Mayor Awada seconded a motion to approve the minutes as amended. Aye: 4 Nay: 0 '~'',~'D Ron Miller, 3217 Donald Avenue, comme#Y6d on th~j;~operty maintenance ordinance and requested that commercial properties be includec~}~ the ordince also, especially ones that adjoin residential properties. Councilmember Carlson P~Oimmencj~g~:~hat the Council schedule further discussion on the ordinance at a future work session. "'• Larry Poppler, 3030 Poppler Lane, referred to the request of the Council to reconsider the assessments to the property owners on Poppler Lane at the last Council meeting. He noted that Mayor Awada and Councilmember Carlson rejected this request a~dhe further asked that the City Attorney examine the assessments with regard to reasonable cause f~gxcessiveness. CounciUnember Blomquist su§l~t~.'~e;~•~i'~iiiice the assessments by one-half to the neighborhood. She added that this ne3$~tii~;~sessed more than any other neighborhood in the City. Councilmember Blomquist moved, Councilmembe~ri~l`4asin seconded a motion to reduce the assessment to the properties on Poppler Lane by one-half. Councilmember Masin asked who was assessed as a developer. Mayor Awada stated that Larry G. Poppler, Sr. was the developer. Councilmember Masin noted that no other residenkhas ever been charged $8,000 for an assessment and added that the improvement did not increase the valuation by that much. Mayor Awada noted that this issue has been revisited many times by different Councils. EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 2 ------------- --..._....... She said that she thought Mr..Poppler revisiting this issue. Mr. Poppler said that he would other Councilmembers to keep by the City Attorney. Councilmember Masin noted that she would vote in favor of the motion as long as Larry G. Poppler, Sr. did not benefit from a reduced assessment. Councilmember Carlson clarifier:tl~t;~.c~d;s}p~;s~~ort the request for reconsideration of the assessment because of the precedençÆèžåVÇ»/¾È,Î%Z%$§¯•–xi˜` 8 ¯òŽJ½ 6`ÓÓqq<R™#ø÷ñËŸ]À>Çß4W ZÌáæMuî£väOúN4ˆÊê“ðÌŽ3äÌÞ²ã3„¬$8¯Zš/œe³Ê|`Nþy0Ï¯ãq«nªº>ÍrÜÏŠ{°÷áûª£ñYhÇ|íˆ¿'¯†Á¼E¤ZÁtƒŒ‰ULì¾*è´yS”|6*æÝ.}Üb½½6tÖZá!Š0‘·â„ìÞÍŽ$1#@¾ Í>f7©ª<Ø20V*:NÍÎÏ*ï¸wTõÄÓw$ª¼|éÊU|àqaJkDiõd•…«9êØÝ‰"Gs„b®/=½u×]dïÉÞ|ø˜‡p¹È^×Ëª`˜ÅWuÓ{A:TA~8·ÀdÚ·€&”-÷Ç²z@"õ¤¼E¿@f"^\5ìÝjª@Nj^Ó¿†¸ï"õ#Ø^ß×~ÓöÚë6œ¥üÂÒØ±]¥sûÇ£ ÁþäÊÅFœßÒÜšßväè›k•å<nÉjP¿SEÓd'c¹åøÛu)þ‰îi \o †—YÒŸæÕ²´†B‚àDZ©J'ÖÝæÊÊ4 •³Æ d}¹*¡<x½B1Û›4ãþ<Àho±Ý%„†û—Î¯B.©Ýk•Û§}—óËˆ½~OÒQ›O"9âNnf'>¸ãì·0sAK/ïLP“ëdâ ð‰–÷ÉÿUIe§q G šãyXçÀDAŸ.þNKÞÉ÷ÐÆÃ«ÚìZ÷h[8sW,L±º,2¡r¹.ïTÿS>¾Éœ7Z/dgW”ÓÆë´©ÎD»Ãã<Íä©‰%˜¶¥vˆ“˜}eqéa8ø‚ï%‘ø–S•å<š÷Aé`ƒÍtJÙG£°Ð+]Ãm\k1ýºq~%©õ1)^•¸½ÂO¼:J…¨š ÇÑdÃ{¢F~ë `ã¤Lóv$2ÕàÅQ—aaÈí†Œ*Lj|©tvÉº`dÍ±c6)VgJE½L‰;ù˜L“"›ÁöogkÙ"öîv^,ÍŒð±¼¥ k›°;,Ì§fzØ£É¼O—«´mCfÓlg¦› öß"®½ñhjü5ž&;š&ç1´N"Qje[àK8D°kû}Ð¬Œt¨¤ÔM2¬hŒ‰>ñþ|)7np<¾0Wnú.Ù8”›(ºî©õÛZ{ÿ¼yù¹Z™åÞ¬ú˜;¡²jËíâºNT¿bx°ÑÖ& PÚï:áW´éS"þXuÛ¨˜õö“ñ¶Íu·Zé¢Ôð¢©(×TŸ0½ÑÁâ‡Í‰ž»ñ•2TÚ3=Ä„Gä<½XXãö¦žlŠc±Ë»mpøßÑ…¬{Ç#ñNº«¹?‡!ŒB0·LŠ|?Ü¢]@!ÔÛ“ãôGâyðæÜ!¡bSÐNHÛ“Ê!wq¹Û_-Ô›þ4s£ô3½Œ³·e]·K'0©2œŽÆ¨`+5ä]R'ïTtñùÄÞ;0™èvb¤·]Ró°|‰/5ÐE¬ó%FA{Ã‚‰Msdu8CèRx‚oµ+Aw[úÓ€ÞýÑÜ#…L·ÚôQuïà2ž2Xä'‹Gj”ÔöÍy60@Êàgi˜¢UÂÒ$iŒV¢(Õùà1|GÝè*ë¤ØbþvÕ±ëJ<ùºüŠ3þôwµ³ØAxº> (šƒÀ1ÐÚÙdCŠ\¡Ìö«Ÿ"?ËdCÅ Ê¹ë´¤âÌ*ýõ?¹·›ÎÛ†ïX)75³<ëÊžesô´@+L±±5þE9l‰con¾5Êçî»J}LÝóoÔ©x}v{)^–ƒ˜šT1áìì3ûlª¤;¢È-sÁWaH³Á>FbÓÌˆ/>^üìà›t½ËÎð{`=®‡²„Ôì(1Z_qDé”:Ú#VLýœsîYÊ~ŒLÏ8JãF+n~°ç_[MÐ9×Fk'Ÿù]ô4ùý-°xøWP ç“^i–+¿‚N0˜dñõcL)%[ø#c†åÐý´M‡ÿ~7´Œ¿7Ê·¸Øò¿éÔÇ”ºö]¡µ™{šï§»3Án 6Oäu‚¦rÕ5ÿJ*šûx¦•ÍÙŸ¬yÒîpþ;¬I(±L(õªÉß|ð Ÿ‡ÃRç)—9üÛ&ÒÞH«KKf_œÆ@jùæ„ú5~ÍJ¥ofcChDm+˜ÇaÃÐ¢,Te=¯:)x¤˜Ò½ømË¯9iézNyÏ$„ Ì}Cíz1žX[.f(®eˆ<,çþx è†Â£ü¦¶©ÖŸô~ô† Ì’Oa¬f]ÔxGÿZ9ôm@{æ š ‚jÈÄ}i™º4%¹cqø¯/nþ»Œå’@;ô'âŒŸÇþšÖz¢FmžÓÚQžáDÕ +–ÂÀÔs”ÙÆzÕóÈÅªd3›,>P¨À¸/|}ôëxÃzŽ£BÂÉ±4òÍ{AÂ³^äªŸëP£¶UD !ÊVÙÐÌ ÝŒ6oG‰@(ªoCSÅÌyœ‹Íí+'8òÐbë·ÏúYþk ‡Ã±6´íO´kÚ¾wKš”ö—OEw5WC%ÕšµaEMÏ®^î†ÝÅ*ÔÚÿƒ+»šˆ®.Î®…à¡«¦„‚ š gÐÞ?^ˆ‘ØZ%¬úŸ´½¸ý'{_;ÝŒù,î#˜$ºA°ýÚÒw–¦H›+Å#ñŸ¡ì˜DâHÕÑã¿Ç¢ä!¸JØæv<;ô‰^Nn7í^–|ÍrdQ×«å^ê¡ókË2zcµ'ù»3‘ŒÏØLÂÑyŸU´y-iùr—`ûªÎ©ÝHwk€Ô‹‰ÐüÖLtþí)_G\ÃGÎcE£ýG¥Œ?¤.£î*Y÷J)Ày ?@LTÐÊ%óžÍô&©#ÿ(%ºOæ×^`>pX· ¾¸ƒ¢Z|v\B‚¶—& EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE3 CITY COUNCIL Uf~Y:?~1TF,/NLC CONFE3~ICF~HOME SHOW Councilmember Masin commenb;on the success o~:~ie Home Show held at the Eagan Civic Arena and thanked Civic Arena Managei••~•Vau~ha~.~i3:bEaff for their hard work. Mayor Awada noted that she and the~o{Iief't7ii'ee~Councilmembers attended the NLC Conference held in Washington, D.C. Councilmember Masin stated that the NLC president's focus is on eliminating racism. She added that the President of the United States spoke to the group on racism. She further added that the City can make strides in regard to diversity. BAND SHEL'~:~~FI~i~'#'~~ . +i~A~f~~TARY CLUB • John Curlee, representing the Rotary Cluhr;~troduced fellow Rotarians who were present and commented on their intent to partner with the ~~~ the couction of a band shell. He read the following motion that was passed by thug;~1icL~C!;~~:::3~59:•,'''Tan Rotary Club shall offer up to $140,000 towards the construction of a band shel~~ti~•~agan's Q:+i~~~rea Park, including up to $55,000 dollars in cash immediately with the balance coming in the form of cash services and other in-kind contributions as determined by the Club over a period up to five years with the understanding that the Eagan Rotary Club will be assured due and proper recognition for its contribution and have meaningful control over the architectural design of the band shell." Councilmember Blomquist moi7i2r2~;c~xncilmember Masin seconded a motion to accept the Eagan Rotary Club donation for the consfiikG~~o~~;~pd shell on the proposed Central Park site. Aye: 4 Nay: 0 • • .. ~i~~5"' City Administrator Hedges reF~iE4tK.~I'a map identifying previous rates of return as it pertains to Census information. Counci]membeY'lVlasin commented on the hiring of Census workers and noted that she attended a Census Update meeting at the NLC Conference. Councilmember Blomquist encouraged residents to return their Census forms. ,~~5~~ t4~~,~r,NT?~. A. Personnel Items """""' '••••-•••• •••• Item 1. It was recommended to approve the hiri>f~;Qf Thom~~;~ohrer as a Commur-ity Service Offerice. Item 2. It was recommended to approve the hiririg'of Krist~;~.,b~'ster as a Clerical Tech III/Receptionist for Central Services Maintenance. • Item 3. It was recommended to approve the hiring of a person or persons to be recommended for hire as a temporary building inspector(s). Item 4. For the Council's information, the name of the pers~ti}~ired as the Clerical Tech II in Finance is Maria Pierce and the name of the persgnhixi d astll~; IT. •~e~liiucian Assistant for the Cities of Eagan and Burnsville is Jason Deal. Both of thes~• f~;" "• tc~::at the March 6, 2000 regular City Council meeting. '• ...: :.... Item 5. It was recommended to approve the hiring of Chris.ens, Brenna Beers, KaPen Hendrickson, Travis Hibbard, Angela Knoll, Dan Mills and Jacqueline Sc$bf~ as seasonal lifeguards for Cascade Bay. Item 6. It was recommended to approve the hiring of Ian Wright as a seasonal concessionaire for Cascade Bay. EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE4 Item 7. It was recommended to approv~;~ie hiring of Kelly'I~i2~icelsen as a seasonal guest relations worker for Cascade Bay. "' "' Item 8. It was recommended to approve 4~ie}lsric?g of He~#3~Bannitz as a part-time seasonal recreation leader. 'f Item 9. It was recommended to approve the hiring of Kelly Thompson as a part-time seasonal supervisor for the Civic Arena. B. SW'/a of Section 21. It was recommended to apple a Finaldivision creating 76 single family detached dwelling units upon property currently:pl~fted as C3'ifdots A and H, Oakbiooke and located north of Diffley Road and east of I-35E in the SW::,.~tf Sectio~:~. C. Final Subdivision -(Town Centre lOfl:~~f~iith~74~i~~lder Tones Company, to create two lots on property located north of 'Town Centre Drive and easE'oi O'Learv Lane in the NE 1/4 of Section 15. It was recommended to approve a Final Subdivision entitled the "Town Centre 100 Eighteenth Addition located north of Town Centre Drive and east of O'Leary Lane (upon property currently platted as Outlot B, Town Centre 100 Sixteenth Addition) in the NE'/a of Section 15. D. approve a Final Plat (Cedar Cliff (Cedar ~ property currently platted as Outlot A, C Cliff Road and east of Nicols Road in the iection 30. I~ was recommended to Addition) to create a single lot on rk 3rd Addition and located north of E. License renewals for the year 2000, ~iinfinercial fertilizer and tobacco. It was recommended to approve the commercial fertilizer license renewals and the tobacco license renewal for the year 2000. F. Proclamation, proclaiming March 24; 2000 as Burnsville/Eagan Community Television Volunteer Appreciation Day. It was recommended to adopt a proclamation proclaiming March 24, 2000 as Burnsville/Eagan Community Televisi~;?~;.~,t~tt~2b3;;~kj~?>~zttlon Day. G. Contract 00-O1, authorize preparation of plans•~•~ • • •specs.(C1iff Road Water Treatment Facility - Masonry Restoration). It was recommended to a~,~prize th6~rm of Bonestroo, Rosene, Anderlik and Associates to provide detailed plans, specificatio>~:~ontract;linistration and construction management for Contract 00-01 (Cliff Road Watei:'~:featmen~cility -Masonry Restoration). H. Receive petition/order public hearing -easement vacation (Gardenwood Ponds 4~ Addition). It was recommended to receive the petition to vacate a portion of a public drainage and utility easement and schedule a public hearing to be held on Apri118, 2000. I. Receive petition/order public hearing -easement vacatiq,~t~~{~oyal Oaks). It was recommended to receive the petition to vacate public drainage and utility ease~[ents and schedule a public hearing to be held on Apri118, 2000. .;. ~ , J. Extension for recording the final plat, ~Ballantrae 2nd Addition. It was recommended to approve a 90- day extension for recording the final plat for Ballantrae 2nd~isStl~ition for property located south of Silver Bell Road and east of Beau de Rue Drive in the NW'/a of Semen 20. K. Final Plat, Pines Edge 4~ Addition, Shamrock Development. It was recommended to approve a Final Plat (Pines Edge 4~ Addition) consisting of one lot at White Pine Way and Sycamore Drive in the SE 1/4 of Section 36, and a private driveway agreement. . EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 5 ---------- ------------- L. Premises permit renewal applicatiori4,~;~nights of Columba:#b conduct pull tab o~eraiions at St Saloon and Richards Food & Liquors. I~t~das recommended t0'approve resolutions renewing the charitable gambling premises permits fogt;~ Knights of Colus #7604 for pull-tab operations at Starks Saloon at 3125 Dodd Road and Riclia~cl.~s.Food & Lit3~ifi~rs at 4185 South Robert Trail. M. Final Plat, Tyler Tay Addition. It was recoiiiti'tt~ii$~d'to approve a Final Plat (Tyler Jay Addition) consisting of one lot for property located at 1725 Meadow View Road, in the NE 1/a of Section 8. Councilmember Blomquist moved, Councilmember Carlson seconded a motion to approve the Consent Agenda. .... .............,.......: ,. Councilmember Masin requested an Public Works Colbert stated that premature restoration will be funded from an escr~t.;a on G, Contract 00-01, authorize ant >;'ai'ility - MasonrX Restoration). Director of ha5:urred to the faality and the masonry A vote was taken on the motion. Aye: 4 Nay: PROJECT 788, TH 3,/GA{IDENS OF EAGAN (UTILITY IMPROVEMENTS) City Administrator Hedges provii~p~cudew on this item. . Before asking staff to present the rep}i~~, Mayor'Awa~noted that two of the three original petitioners no longer appeared to be in supps~ of,tkur;~~:':After asking how many of the affected property owners were present, it was noteG~•af:~:~t~''Owners representing the five parcels were present. She then opened the public he~,r:~'aiiyone wishing to speak. Ralph Hanson, 4395 South Robert Trail, stated that he is not supportive of the project as it stands. He provided background information on how the project was initiated. He said that the residents feel the proposed assessmentS'are too high and would like the City to consider sharing in the cost. Discussion occurred regarding§M~isib'~t'i~#~ie:£d~'~4T lots. Development/Design Engineer John Gorder noted that the property is guided D-~I;~d thergy$;dedicated right-of-way on the property to the north, which could provide for access to t~ic~Qf the pat•[~]s. Charles Wachter, 4375 South Robert Trail;'Stated thaf't~~en the Autumn Ridge Development was developed the residents were informed that a stub conri~Ction was available to City utilities. He noted that he has no need to connect to City water and sewer at this time and added that the only way he could afford the assessments would be to subdivide his property. Pat Diffley, 4385 South Robert Trail, stated that in 1~~.an engineer from the City told them that the residents would have access to City water and sewer bye James Development, the developer of Autumn Ridge, would provide it. She added that the accesS''c'Vas never provided and said she could not afford the amount of the assessment. ';~~o-~¢~ta:,~ii2aiQCshould be designed and the City should bear some of the cost ofithe project. ••.•...... ......... ...:~f Development/Design Engineer Gorder stated that:p;te in the file indicated that the City's Design Engineer at the time met with property owners in 19f3~~and there was an agreement to the plan. Martin Diffley, 4385 South Robert Trail, said that he had granted permission to Lyman to run the sewer and water line across his property. 'He expressed concern about the potential tree loss and access to Highway 3. He noted that he has no need for City sewer and water. There being no one else wishing to speak, Mayor Awada closed the public hearing. EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 6 ....... ............... Councilmember Carlson moved'i~layor Awada seconcteti a motion to deny Project 788 (TH 3, South of Diffley Road/Gardens of Eagari;~,Itility Improven4tL~~tt). Councilmember Masin suggested f~~:~'??21f9~iued because she wanted more information. Counci]member Carlson stated that~prdperty owners are not in support of the project as proposed. Councilmember Blomquist said that the project should be denied and staff should research other alternatives in an effort to reduce costs. Councilmember Carlson said that detailed research should not be undertaken at this time since none of the property owners are interested in subdividing their property. Councilme~bex5}paslc~~,~ie property owners if they would be in favor of the ro'ect if the assessments were m~ f p ) ~f€~e;~SiDl~:::ji,erty owners indicated that they would be in support if the assessment amount were low~~ lv~ayo~:~'ivada stated that all of Eagan will eventually develop and added that she was not wi$fiig to res'~arCh this issue now but would do so at the time the property owners want to subdivide. ?; '~ •.'. ...•.;. Mr. Hanson noted that a conneC##i:C'3'Ey 'sr~'ii~~'ivater is necessary to make the properties more saleable. Councilmember Carlson stated that properties with well and septic systems are saleable because she recently sold a house with both. Councilmember Masin added that she wanted to continue this item because the necessary documentation and calculations are not available. Councibnember Blomquist saict'fi;[ ~pt~ncil does not need to continue action on this item but could continue to determine what happeriec~~~;x"arr~;.to the lack of connection to City utilities. ;~;. A vote was taken on the motion. Ayc;~~:3 Na~t;;1.oi~icilmember Marin opposed) Mayor Awada moved, Council~:fliquist seconded a motion to direct staff to research other options for land use alternatives 'pity financing. Mr. Hanson requested that the City consider sharing in the expense and completing the project in such a fashion that does not intrude on Martin Diffley's property. Councilmember Marin stated ~t:~~;s~,t'hklcl:at~sx~f:;to find out what the property owners had been promised and why the connect3>~:~tA~:~ic~;~~ailable to them. A vote was taken on the motion. Aye: 4 ~~y: 0 _... .: -, ,. . LZ7f IV~~`~:. ..f CLARIFICATION OF SIGNAGE PLAN, EAGAN TRANSIT FACILITY - MVTA City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Mayor Awada asked why the clock tower design ha~~riot been included in the Planned Development Agreement. Senior Plan}ie~~~;~~~;>;~t;Q Planning Department had inadvertently overlooked its inclusion. Mayor Awada:~idd~tt#~€:~}:jq~ei~p;{v~s sent to the City on September 1,1999 from the MVTA's consultant, LSA Design, identifying a nw,nb~' of items they were willing to incorporate into the design of the site. She further noted tliq~~-e items were inadvertently not included in the PD Agreement. .. Jim Lasher, LSA Design, stated that the MVTA was informed that they will be receiving funding for this project. ' Mayor Awada asked the City Attorney if the minutes serve as the official record. City Attorney Sheldon stated that the official record of the City Council is the minutes. He noted that the Final PD has EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 7 ......-•-• ...... ....... not been executed and therefore no agr~~ttent exists betweeri#~ City and the MVTA. He added that both parties need to agree to the agreemL?t1t for it to be valid. '""' Mayor Awada said that she votetl:;~t`•sx~?~ort of tl~;~ioject because of the benefits to the City of Eagan and felt the transit station would heT~~.Lf:Rcttown area. She added that the parking at the transit station could be utilized for events of di~~C.`~~1h'al Area Park. She further added that the transit station should be designed to incorporate character because it will become a major corner in Eagan. She stated that she watched the video tape of a Council meeting from six months ago and it was clear that the clock tower was going to be added to the PD. She further stated that the memo is clear about what the Council agreed to. She ;#~at~iieclv~'k;.to.~F.and parking arrangements are two crucial elements of this project. ....... __ _ ,,,„•, -____ - Councilmember Carlson said that she vof~d'against fhe'transit station because of the location. She added that the memo clearly outlines discust'`and ag3ents that occurred and should be included in the PD Agreement. Mayor ~:~;f',a,~@i~:~iak tYb2:Cvuncil is on legal ground because there is not a signed PD Agreement. Councili~$loxi4t~izist~~~ed that the clock tower and signage had not been discussed by the Council. She added that she ~iat~ been concerned about the height and location of the clock tower. Director of Public Works Colbert noted that it is proposed to be located near a signalized intersection, which would not pose significant sight concerns. Mayor Awada referenced minutes that stated the clock tower matter would be brought back to Council for discussion. Councilmemb~i':~~s}~,uist said that she was opposed to an increase in the clock tower height over what the Council ha~~pai~~~:;agt'eed to. She commented that the language regarding "City of Excellence" should not be ii~t'ftsd~;~i:;§ignage. She suggested using the City's Lone Oak Tree logo. • • ; , Councilmember Masin stated that $}e~CS~otosed to the location and design of the clock tower as proposed by LSA Design add~igt,;s2~ilerids in better than what was previously proposed. Councilmember Blomquist concurred.:~fiuncilmember Masin also added that it should not be necessary to have an agreement with the MVTA for the use of the parking structure for community events since the City of Eagan is part of the MVTA. Mayor Awada noted that the conditions were not included in the PD Agreement but should have been. Councilmember Carlson s~f~;.t;S :'f>tRB:aisQ;addressed in the memo. Mayor Awada asked the City Attorney what would ii9~tl;~~i:~ie~i~ti~;~;~;the conditions were included in the Final PD Agreement. City Attorney Sheldon stated tha~if.the Co~cil feels the conditions should be included, and they are not at this time, then there is no agr~i~nt bet~~n the City and the MVTA presently. Councilmember Carlson added that the memo w~;c;~reparec~£~ the design consultant and the Council should include the conditions in the PD Agreemefit:•'s Mayor Awada proposed that the Council work with the MVTA on the design of the clock tower. Mr. Lasher suggested adding it to the stair tower because it would give the corner a clear and identifiable image, it would not restrict vision or require any additional setbacks. Additional discussion occurred regarding the apprq~,~ate design and location of the clock tower. r Senior Planner Ridley noted tli~#~:~:~syg commercial signage on the east side of the parking structure. Councilmember Masin stated that the,~ouncil has been trying to restrict signage and billboards along major roads; however, she added tha~t~3s request does not appear to be any w6rse than other signs that appear along the freeway. Councilme~t+tlier Carlson stated that she was not in support of this request. Councilmember Masin noted that even with the additional signage they would still be below the allowed signage. Councilmembers concurred that the proposed signage for the east side of the parking structure at the MVTA transit station was not acceptable. EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 8 City Administrator Hedges refeced'tlie ~~eptembet~~~999 memo from LSA Design and stated that the City Council could take aeon to include the co~itions within the PD Agreement and make any necessary revisions to the meri~~; Councilmember Blomquist stated t~~~$,~iestlct to the inclusion of the memo; however, she did object to the design of the clock tower ~d:~i~t'tfu'sion of the "City of Excellence' language and suggested this language be deleted from the memo and replaced with the addition of the Lone Oak Tree logo. Councilmember Blomquist mover,:r,,,At,~t4~Aig~b~; :~lson seconded a motion to incorporate the September 1,1999 memo from LSA F~~i$~itii~lt~;f?~$ment subject to the City of Excellence , language being struck and the addition of the City~$~orie'Oa~;;~~ee logo into the signage plan. Aye: 4 Nay: 0 ... ..r Councilmember Blomquist mov,~~ .~pyl-mbez Sin seconded a motion to delete reference to the corner monument cloclc~i;iiii~l~::c<iftditions and to approve the dock tower element as part of the stairwell structure•as shown on t'f're'i^~vised elevation rendering. As a point of clarification, Councilmember Carlson stated that the Council direction is for staff to summarize applicable conditions found in the September 1, 1999 memo from LSA Design and incorporate those into the conditions of approval for the PD Agreement. Mr. Lasher commented that the :;~ailto work with the City Council on the design of the ~~.. clock tower feature. :: •• "~ Councilmember Masin expressed her~esire tQ x2,s~kt.~=;~er vote to approve inclusion of the September 1,1999 memo into the PD Agreeu~,~tf Councilmember Masin moved,:,L~•oilticilmember Blomquist seconded a motion to allow Councilmember Masin to rescind her previous vote. Aye: 2 Nay: 2 (Mayor Awada and Councilmember Carlson opposed) The motion failed for lack of a majority. City Attorney Sheldon was asked to determine the appropriate procedure for rescinding a previous vote. ....----- ~••-•---- ~••....--- The meeting was recessed at 8:55 p.m. an~~convened_at 9:05 p.m. City Attorney Sheldon reported that a voi~:~ould be fl~@cinded by Council consensus. Councilmembers concurred to allow Councilmembe3~:l~asin to rescind her aye vote. The vote on the following motion was revised to reflect the rescission: Councilmember Blomquist moved, Councilmember Wilson seconded a motion to incorporate the September 1,1999 memo from LSA Design into the PD eement subject to the City of Excellence language being struck and the addition of the City's Lone O~k`~'ree logo into the signage plan. Aye: 3 Nay: 1 (Councilmember Masin oppose:;;; SOLID WASTE •A$A'TE1V~~IVT' COMMISSION City Administrator Hedges provided an overview d~1::diis item. Councilmember Carlson said that she preferred to have the word recycling included in the name of the commission. Councilmember Masin questioned the redundancy of including recycling in the title when it means the same as waste reduction. Mayor Awada noted that the purpose of the name change is to attempt to attract more applicants to the commission. EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 9 :•;. Councilmember Blomquist mo'~ouneilmember on seconded a motion to approve the name change of the Solid Waste Abateni~t Commission to tlt~'~2ecycling and Waste Reduction Advisory Commission. Aye: 3 Nay: 1 ;~`ouncilmember M>c opposed) ECONOMIC DEVELOPMENT CO~o~i~1~~,;~7~IDERATION OF HOTEL STUDY City Administrator Hedges provided an overview on this item. Julie Stackhouse, EDC Chair, discussed the subcommittee's initial findings and provided background information on a previously;.;ct~tyc~!~S~B~.~?+ptel.skll{i~,: She also talked about the effects that additional hotels will have on occupancy;~}~:,~,~,.L*,~t~:,:i;~ftection from the City Council regarding what they would like the subcommittee to study. ... ..~f Councilmember Blomquist moved, May¢k.~vada s~ed a motion to direct the Economic Development Commission to complete ~.cAxiRt;~83i~~ stytL~~~f Eagan's hotel industry within the next six months. ,,,, . Further discussion occurred on the specific areas to be studied. Mayor Awada refined the language in the direction identified on page 83 of the Council packet as follows: Examine in depth the businesses or attractic hotel rooms in the fut 2. Examine the facility and needs are not met. Make recommendatio: the community taking Redevelopment Area. growth in the area to determine if there are new -roposed that might generate the need for an increase in needs of'm~jo~;market sectors, and determine what a~~gAt limit the type, timing, or number of new hotels in account public safety concerns and the Cedarvale Greg Miller, representing Wisp~rk, expressed concern for the lack of hotels in the Highway 55/149 area. He added that although one area of the City might be overbuilt another area might be under-served. Mayor Awada and Comic}, ,~~,',i;~~~ed that the study should also review lodging needs throughout the City and'~fi~easti~i~tia~iljr:~Naii't~a;ds for any new hotel development. Ann Carlon, Executive Director of the Contion a'?Jisitors Bureau, stated that the City is still in need of full service hotels. := .: A vote was taken on the motion. Aye: 4 Nay: 0 ""' ......................................... ........................................ NEIL' BUSINE5:S ......................................... ......................................... REZONING (PRELIMINARY PLANNED DEVELOP)y~,£,~~T'T) -GLEN POND APARTMENTS PRELIMINARY SUBDIVISION (EFI~S 2~ ADDITION) r(yyty~~:~, _ t~~;v>~r:~~his item: Senior Planner Ridle ave a City Administrator Hedges p ~~ ~'~i ~ ~ ~ ~ `~ ~ ~~~ "~~ y g staff report. .......... ......... ...':f Dick Krum, architect for the property owner, comri~C~ed on the tree loss and Mated that the trees on site are not significant woodlands that would be in~dfporated into an urban landscape plan. He noted that most of the vegetation on site is volunteer growth. Senior Planner Ridley stated that size, not type, determines whether a tree is classified as significant. He said that the trees on the site are considered significant according to a strict review of the City Code. Mr. Krum said they would like to reduce the amount of mitigation because they feel they EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 10 ;.;• have submitted an acceptable landscap~ii~.~~i~'rtitgr~~faiifi~~dley concurred that the plan was • acceptable. • .. • • • • Mr. Crumb stated that there is auate land for ret~fional activities and passive areas. He . commented on the difficulty in matchingt~i~Jctet{~ m~,S°to the existing apartments. He added that they will incorporate more brick if thei'e~:~tiid's to do so. Mayor Awada said she supports the APC's position with regard to the exterior materials. Councilmember Carlson stated that the developer should try and match the exterior materials with the existing buildings. Councilmember Blomquist added that the new buildings will never look exactly like the existing buildings. Senior Planner I~' t~:~#;:~Cp,~i of the APC was to make Phase I and ..• Phase II consistent in appearance. He a~~•fltflt;~~i~iis~with the applicant to resolve the design details. :~s ... ..~:: Councilmember Masin questioned when ~ ublic ~;a~ing will be held with regard to Marice Drive and asked if it would be approprrf~RLQ;:I~e~~•tc3fik~Ife Moonshine Park a more viable park for this area. Senior Planner Ridley said th~~e~Marice'f~~Fablic hearing will follow the approval of the rezoning and subdivision. He noted that the study of Moonshine Park was undertaken by the Parks Department in January and is ongoing at this time. Councilmember Carlson moved, Mayor Awada seconded a motion to approve a Preliminary Subdivision (Effress 2nd Addition) to cr.~~e four lots on approximately 24.6 acres located east of Pilot Knob Road between Marice Drive and:gkt,Drive in the SW'/a of Section 10, subject to the following conditions: Standard Conditions • 1. The developer shall compl~.'iK~3i}'Standard conditions of plat approval as adopted by Council on Februar~'~;:~~93~ ~81, B2, B3, B4, C1, C2, C3, C4, Dl, and El. Platting 2. The property shall be platted. Water Quality ........... .......... .... 3. This development shall meet its ~.d~r quali~r;~equirements through creation of treatment ponding. A minimum;+F~t-pond >Yt?~iime of 1.25 acre-feet over an area of 0.53 acres should be provided to treat: storm atr:~ter generated by this development. The specific details of the location anc'f'dl'sign of water quality pond shall be according to the recommendation of the Advisory Parks ~oinmission. Easements/Rights-of-Way/Permits 4. The developer shall be responsible for the a;~tEisition of all regulatory agency permits required by the affected agency prior to fin~:;~1at approval. 5. The developer shall d$t#,te~,ty~~i~;t=q~;j~ay for future Northwood Parkway, as shown tin the prelimiiYkY~p~at~ • • • • • • • • • • • • • . 6. The City Council has not yet determined tl~~~iublic interest of vacating a portion of Marice Drive and High Site Drive; therefore;'a public hearing must be held and the proposed public rights-of-way must be vacated prior to final subdivision approval. EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 11 Tree Preservation 7. The applicant shall c and provide tree mi Plan demonstrating to Final Subdivision Parks and Recreation 8. Park and trail dedication 9. Trail access be Pilot Knob Road. 10. The Applicant shall acquire fee title to all land'iii the development proposal, including the land currently owned by Mn~; prior fb:#final Subdivision approval. Aye: 4 Nay: 0 Mayor Awada moved, Councilmember Carlson seconded a motion to approve a Preliminary Planned Development for proposed Lot 2, Block 1, for development of four apartment buildings totaling 228 units, and for Lot 1, Block 2 for future development of Limited Business uses, subject to the following conditions: Uses . 1. The following uses are allow within this P;L;tz~tced Development. r• Lot 2, Block 1 Four, thzge; ;~#t'~C~;'t~ri~rit buildings totaling 228 units Lot 1, Block 2 Uses ai~i~:iif'the Limited Business zoning district 2. The performance standards required for development of Lot 1, Block 2 shall be those that apply to the LB zoning district. 3. The area of Pond CP-5 cannot be used as lot area toward determining maximum density or lot coverage for Lot:;~$#c~~t~t~.'j~at lot develops in the future. Agreement 4. A Final Planned Development Ament s)be required for each lot prior to construction. The following plan's''i~'e requii:;for the Final Planned Development Agreement and shall be consistent with the Preliminary Planned Development: Final Site Plan Final Building Elevations Final Landscape Plan Final Signage Plan ..: ; Final Site Lighting.Plan "' Platting .......... ......... ..... 5. The property shall be subdivided and repla~~~~. Airport Noise Considerations with the City's Tree Preservation Ordinance requirements -~s recommendq~#;$~ the APrC. A final Tree Preservation ~~;vith;tli~;;aft~pance requirements shall be required prior shall be fulfilled as recommended by the APrC. 6. The developer shall ensure that the building plans, materials and construction of the building improvements are such that they will provide an interior sound level of 45 dBA, as compared with a noise level of 65 DNL. EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 12 Building Elevations ... ..... .... 7. As required by City Coc~ll exterior surfai~:~hall be treated as a front and have an equally attractive or the Sa~rr;~bitec~~;dtment. As pazt of the Elevation Plan submittal for Final Plannec~'#~ija;:tl:Ie applicant shall modify the proposed azchitectural design and exterior'iilfifei7aLs to be consistent with that used on the currently existing Glen Pond apartment buildings. Landscaping 8. The landscape plan sha~'lie~#~~;'#~~#i~~te trees within the yard areas, throughout the pazking lot, and to~tablisha~;~ffers between the buildings and public rights-of-way, especially along th~iture No'r~liwood Pazkway and I-35E. The revisions to the landscape plan should algid;, ~ .shown 4fi'~e combined landscape and tree mitigation plan. 9. The final landscape plan shall note that•automatic irrigation will be provided for all landscaped areas as required by the City Code. Additionally, the final landscape plan shall show underlying grading contours and must be prepared and signed by a registered landscape azchitect or certified nurseryperson. Tree Preservation 10. This development shall com~Iy"t:#;s Tree preservation Ordinance, and provide mitigation as recom}~,c~nded by'E1ie,Q,~,visory Parks Commission. Signage 11. All site signage shall coifiply with applicable provisions of the City Sign Code. General Performance Standards 12. All trash and recyclable stora a areas shall be contained within the buildings. Outside storage of trash and re~i~;~~Yr :owed. 13. All requirements set forth in Sechk#1;11.10, Syt~iivision 24 of the City Code shall apply to this Planned Development. 'T1~.~pplicant~i`,iall submit detailed plans at the time of Final Planned Development demd>~$irating pliance with these standazds. 14. All plans and building permits for the design and development of Lot 1, Block 2, shall be presented to the APC and City Council for approval prior to permit issuance and development. Aye: 4 Nay: 0 ORDINANCE AMENDMENT,, CHAPTER 4 OF TI~E'EAGAN CITY CODE ENTITLED CONS')-i~~`~#~~~?i~, PERMITS City Administrator Hedges provided an overview,~~his item. . Councilmember Carlson moved, Councilmember E~oinquist seconded a motion to approve an ordinance amendment to Chapter 4, Section 4.01 to reflect legislative changes to the State Statutes. Aye: 4 Nay: 0 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 21, 2000 PAGE 13 HAZARDOUS City Administrator Hedges 4391 GARDEN TRAIL an overview o~.this item. . Councilmember Carlson moved, ~;diti'~~eulb~n:$3k~Siquist seconded a motion to approve the Order to Remove Hazardous Conditions of'$ii~iit~~sei~'ty at 4391 Gazden Trail. Aye: 4 Nay: 0 LE~ISLtti1~V:E~R~~~~R~11V~1~t'I'l~i~,: tATR AMENDMENT TO ML~~~:~:k~3:~tATTVE AGREEMENT City Administrator Hedges provided an 'view o~:~s item. Counc~lmember Carlson moved, Coun~ber B~c~tii2~uist seconded a motion to approve a resolution amending the MLC Joint anc~;~`.{xq~r6~:~C2?Si~+t. Aye: 4 Nay: 0 SPECIAL CITY COUNCIL MEETING TO DISCUSS KOLLOFSKI ADDITION PROPERTY DISPOSAL APRIL 4, 2000 City Administrator Hedges Councilmember Cazlson moved, City Council meeting for Apri14, 2000 to 4 Nay: 0 iiti seconded a motion to schedule a special pllofski Addition property disposal. Aye: City Administrator Hedges noted that a request had been made to hold an Executive Session for the purpose of discussing the Michael ~+'incent vs. City of Eagan, Mayor Awada and Councilmembers Bakken and Cazlson; however, the legal counsel representing the City was unable to attend. The meeting adjourned at 10:10 p.m. to allcata;:, :p,~~;tl~{;5;}~~oR an opportunity to shaze min;mal information about the lawsuit in an atti c~i~~ .,, .: .::~f Date MLK City Clerk If you need these•minutes in an alternative form such as lazge print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600~.(:j'jJD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons havej~t~e7a1 access to its programs, services, activities, facilities and employment without regard 1,Q:;;S.Qjxxt;C~q,~i,.;r~j:`gign, national origin, sex, disability, age, sexual orientation, marital status or status with reCC~Kl:~3I>;t,S,49T0i~: ~, on this item. Pf: SPECIAL MEE'IE~TG OF THE EAi~ir141~1 CITY COUNCIL- GAN, MINN)~i4~TA ~~ ~~?~:$ A special meeting of the Eagan City Council was held on Monday, Mazch 6, 2000 at 4:45 p.m. at the Municipal Center;::~3~.were1l~,or,.Awada and Councilmembers Blomquist, Carlson and Masin. ~~ was absent on military leave. Also - present were City Administrator Hedges, C:;AttorneSheldon and Dougherty, Director of Finance VanOverbeke, Director of Public ~~rks Collj~, Assistant City Administrator Verbrugge and Senior Planner Ridley_ _ _ _ _ _ _ :=.;. _ _ _ _ _ - AG Councilmember Carlson moved, Councilmember Blomquist seconded the motion to approve the agenda as presented. All members voted aye. VISIT~R~ ~Q;~T;.$EARD .. .. Mayor Awada asked if any mee~,c,~£t~~aiice wished to address the Council regarding matters not on the agen~~;.;:i'no visitors to be heazd. VILLAGE PLAZA REDEVELOPMENT CONCEPT DISCUSSION (Cedar/TH 13) City Administrator Hedges•introduced the Village Plaza Redevelopment Concept ,;...;. discussion and provided backgrot:~ ~ ~ `k''~' Avenue and Hi hwa 13 Redevelopment Task Force. He'~ii#fier ~faf~d't~i~~~s'directed by the City Council, Assistant City Administrator Jamie Verbrugge madesentatii before the Advisory Planning Commission, the Advisory Parks and Recron Comission, the Airport Relations Commission, and the Economic Developer Comnx[a8ion to explain the recommendations contained within the Village Plaza Concept Report. ~tfiy Administrator Hedges discussed the format for the Village Plaza discussion and introduced the City's Planning Consultant Greg Ingraham, City Attorney Mike Dougherty, and Financial Advisory Dave MacGillivray of Springsted. He stated that each of these advisors would be presenting on various aspects of the implementation steps that would be necessary toive forwazd with any proposed redevelopment. f: Planning Consultant Greg ~'~si'~e was going to speak more to the redevelopment in general rather than the specifics o~~te Village Plaza Conceit. He talked. about the ingredients of success in redevelopment aq~#~tated that the big picture framework for land uses in the redevelopment district is created~by the City. He further stated that design Special City Council Meeting Minutes Mazch 6, 2000 Page 2 ..... .. ..... guidelines should be established bye the quality.{~~t#~e public realm, for example; streetscapes and open spaces, influei ~z~#~e architecture. Mr. Ingraham also discussed the need to have a lon team g ''f'~#g~p~dli. He stated that the public typically assists with land acquisition, as well as relocation and infrastructure improvements. He stated that the commitment of the City to the redevelopment process will influence the level of interest that a developer will show for a project. Mr. Ingraham also discussed the notion of entrepreneurship, which would mutt 't. "'l:#1#Q~R~.z~~#~~~iublic sector with the private sector to establish a vision for the redeveldpnie'tif' '~ifecl' this entrepreneurship will help to develop creative and capable partners. Mr. #~iigraham !h discussed the issue of timelines for the redevelopment district and the need to b~~atient ixonsistent. Redevelopment districts are long term endeavors, he said, agt~;r,~~a:Eeu~ca~$~s not unusual for a project area. Planning Consultant Ingraham then went on to discuss the characteristics of a successful redevelopment. He stated that he could not emphasize enough the need for a shared vision and support from the City Council, staff, business community and the public. He sighted, as an example, his work in St. Louis Park where a week long charette process was used to involve the community arf~:aa~te support. He further stated that one of the difficulties of redevelopment is deaf~g~~t'>~~E:c~iartge and the expectation that stakeholders may have for a place to remain the sarrt~ as i'~'i~i~;'ftes been. He said the public debate typically focuses on the negatives and iii;>,t the posjtia,-.es,::#f redevelopment. He said it was ,:::•~. important to share the vision and the re3€s~~;i;#~1'i7,ation efforts. Mr. Ingraham also discussed the ability to balance pr~ppiji~p~ittiets' -interests with the goals of revitalization. He stated that the City must recogniziz'~fiat~some uses will be relocated or eliminated, and that these acquisitions must be handled professionally and fairly. He said the City also must have the ability to condemn, even if the need ever materialized. Finally, Consultant Ingrah~i..ccalstil..b~is.;di~russion of characteristics of a successful redevelopment by stregt:~st~k:eammunications are necessary to keep everyone informed throughout the process. ;:~~e worst.t~ung for businesses, he said, is being surprised. Mr. Ingraham went on to discus~,:t~e need #t~fiave a redevelopment plan with legal standing. He said that it is important to inck desig~~uidelines to get conformance with the vision when amending the Comprehensive Cniide Plait~-d zoning status. Regarding a financing plan, Mr. Ingraham stated that the long tenor benefits must justify the costs of any redevelopment. He stated that it was important to stay true to the vision and when dealing with interim uses; remodeling and exl5ansion, and other development proposals, that . suitability based on the design guidelines must be revived on a case by case basis. Mr. Ingraham stated that density and intensity is a require;ent of success. He also stated that the Cit needs to recd a that tr 4~ ~titalit A balance in traffic distribution y gniz affi.~:.e;~l.: ;S:~g-.n,.cuniG •..., y can be achieved with a mix of lai~#1;:,',',tt~.~~,'.'~'.~c#vg;~'~s synonymous with economic failure. He discussed the need to have an affective first phase project to create excitement and enthusiasm for subsequent phases. Planning Consultant Ingraham concluded by discussing the alternatives to plan redevelopment which include a stable or declining real estate valuation, remodeling of exiting Special City Council Meeting Minutes March 6, 2000 •:,~, Page 3 ..... .... :~:.. businesses, redevelopment of unpla use, and th~=#'~R;clevelopment needs simply will not go away. City Attorney Mike Dougher~;:~3fi;~es~gt~:~iscuss land use issues as part of any redevelopment. He stated the first step':t~cs:f~ss the Comprehensive Guide Plan that currently exists. There are six different classifications in the project area, he stated, none of which really match the uses in the area. The update of the Comprehensive Guide Plan also does not match the uses. City Attorney Dougherty stated that a special area designation would require zoning within tine Vii:#~~:te statute. He stated that, in addition to the mismatched guide plan clas~i`1'~iCai~'ti7iS~#Iiet'~'~Aumber of zoning districts in the project area that are unmatched with existi~ttses as viii. He fiuther stated that the proposed redevelopment is an opportunity for the Cit~:~ouncil t~;~egulate development in the area. He went on to state that this process v~pq#ijti~,~:~'e property owners that may want to build or remodel, and that the Cityii~isiiifi ne3~:isifi~ress those issues. City Attorney Dougherty concluded by asking the Council to consider if it will set policy for invoking eminent domain when discussing the public financing of a project or the improvements to public infrastructure. The City's Financial Cont,_.~ave MacGillivray of Springsted, stated that he works with a number of municipalitr~~##i~~t?l~.experienced redevelopment. He said it was interesting to note that in the past twenpj! yeai~,s~t>i~~:~r$development had incurred in the inner- city and first ring suburbs, but that the ~t~t five year~;t:;seen much more redevelopment in cities such as Minnetonka, Plymouth ai#~.c-t1~'s•'nlig subwbs. Mr. MacGillivray stated first that it is important to keep in;t~ti#~##;;t~ec~evelopment projects are costly and require significant public investment. He~l~i',ifther stated that these projects take a long time and that the Task Force recognize that when envisioning a process that could possibly take twenty years. Mr. MacGillivray stressed the importance of partnering with private parties and said it is ill advised for a city to go forward without the private sector. He said that the public and rivate sectors need each other to;dmt~e. .~ that any redevelopment would essentially be market driven. Ha:~s3si3:~:#X~opment projects are risky and that it is important to manage risk properly as pub#~rstewards..; Mayor Awada asked Mr. MacGilliv# if he h7ooked at the financing possibilities for the Village Plaza Concept. He stated that he had ithat with a preliminary estimated net cost of $16 million, the land uses could conceivably cash flow with General Obligation Tax Increment Financing Bonds on a 25 year redevelopment district. Mayor Awada said she is very supportive of redevelopment and that the Task Force's vision was consistent with the Council's desire at the~,i'q~inning of this process. She stated that her question all along had been.?~the•~.the.pr~,e~ct would work financially. Mayor Awada further discussed what i~sR~~;S$~tiel~Ssary acid asked if the Comprehensive Guide Plan changes are the priority. City Attorney 1vlike Dougherty stated that yes, the Comprehensive Guide Plan issues needed to be added first. ~ ' Mayor Awada opened the discussion to the City Council by asking if the vision was consistent with their views. Councilmeuiber Blomquist said there was much in the concept Special City Council Meeting Minutes March 6, 2000 :,S Page 4 ..... .... ..... that she liked, but felt there was toCi=i~lch retail and a~~disappointed that nothing had been done with the Highway 13 and Silve~~~~.~~d:;sg area. Public Works Director Colbert said that only one access will be a11ow~Q'~i~::~i~T'~and that is the access at 13 and Silver Bell. He further stated that in 1994 or 1995 and access study was done. He said that a combination of physical improvements and traffic management approaches would improve the congestion at Highway 13 and Silver Bell Road. He also discussed the future signalization of Blackhawk Road £:.. , ", .3-,g;:~~~e possibilities for directing some . ~::. traffic to that area. Councilmemb~t'~28iftqu'ist'it~T~~'+ut the traffic being produced in the concept. Public Works Director Colbert rescinded th~ft~e types of development envisioned would maximize the capacity of the access:nt by utids:2ing the reverse peak period movements. He stated that office ~:~~&.~e in the morning and out in the evening, which is the opposite of t'~~~isfing f~''r'~~„~i:~ftern of residential uses leaving in the morning and returning in the evening. Councilmember Carlson said that she really liked the plan and felt that the redevelopment must have intensity of uses. She asked why three story retail wasn't considered as opposed to just the ¢;s~Loi?es in the Village Plaza Concept. She also mentioned that the possibility of a te~:;cieil~;~t:$ new community facility in the City central area might mean removing it from the ~~dai~'~=#iCGCpt proposal. She further stated she liked the amount of green space in the kept and;stands Councilmember Blomquist's concerns, but stated there will be resid~{it~};:#L~~siipport the additional retail. Assistant City Administrator Verbrugge fur{:,:ti#~~'~t~iat retail uses would be the last component of a phased development so that the~sidential and office/hotel uses would be in place to create the economic support necessary for a retail azea. Councilmember Masin asked more questions related to traffic congestion. Councilmember Carlson pointed :~er$;s;a;>;ia~k.d~r to the Cedarvale district on Nicols Road that could perhaps make it ~s1~::#~igi~ way. Public Works Director Colbert stated that the problem is peak periods and t traffi~;~oing up Nicols Road would run into the congestion of Diffley and 77. • •::;:;c ~ ~: Mayor Awada asked if the Silver Be11'Road a~~iighway 13 re-alignment would be a necessazy first step. Public Works Director Colbert recommended that it should be the first step because Beau D' Rue Drive is already distressed bituminous surface and needs to be rehabilitated. He further stated there wouldn't be a lost investment by proceeding now. . Councilmember Masin stated that she did not:~tant to make the same mistakes as were ` said she felt there was a need to slow made with the central azea. Counci~,t~.e.>F ~i'st. down and get more,input from ttip~~;~~#membe~r Carlson stated she felt it was important to go forwazd in an effort to flush out the coiicept. Mayor Awada pointed out that the re-alignment of the roads would require acquisit~f several homes. ' Special City Council Meeting Minutes March 6, 2000 •.:. Page S .... ..... .... c.. ~~'--- .~r ..'sf Councilmember Cazlson pa~si~d;0ut a handou~L~ith possible recommendations for moving forward. Councilmember B,i~tc}i.~at she wanted to work with the Commissions rather than passing the ress~li`~ty'for addressing many of these issues to them. Councilmember Cazlson stated that she wanted to tap into the fresh ideas that Commission members might have. Mayor Awada stated that t,~.''.t~',''tf#~: out of time for, this agenda item and asked to schedule another Special City ~tiii~'iH~~tii~b continue discussions. Mayor Awada moved, seconded by CouncilmemberCazlson;'~schedule a Special City Council meeting for Tuesday, April 11, 2000 at S:U~f,~~m. Th~~itbtion passed on a 4 - 0 vote. COMII~NTS FROM CAR(~''i`tOD'Rl~~, METROPOLITAN COUNCIL REPRESENTATIVE Due to the lateness of the special meeting, Mayor Awada moved and Councilmember Cazlson seconded to reschedule the agenda item to meet with Metropolitan Council Representative Carolyn Rodrigue~~ip:;l~t;Ch 21, 2000 at 5: 30 p.m. The motion passed unanimously. . .. ;. JV ~~ 1 Date City clerk ~~a city of eagan MEMO MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 31, 2000 SUBJECT: AGENDA INFORMATION FOR APRIL 4, 2000 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the April 4, 2000 City Council agenda, the minutes of the March 21, 2000 regular City Council meeting and the minutes of the March 6, 2000 special City Council meeting, the following items are in order for consideration. DEPARTMENT HEAD BUSINESS A. RECOGNITION, TELECOMMUNICATIONS COORDINATOR MIKE REARDON ACTION TO BE CONSIDERED: To recognize Telecommunications Coordinator Mike Reardon for receiving a special contribution award from Burnsville/Eagan Community Television. FACTS: • Burnsville/Eagan Community Television Access Facility Manager Mark Hotchkiss will be present at the Council meeting to present the award to Telecommunications Coordinator Reardon. Agenda Information Memo Apri14, 2000 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Seasonal Lifeguards/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of James Maloney, Elizabeth Luke, Sarah Mesna, Alex Dauphin, Erik Maland, Mackenzie Club, Brad Roe, Erin Miller, Kari Maland, Andrew Eelkema, Ann McGrath, Jennifer Clason, Kristin Fjelstad, Kristin Fleming, Krista Whitney, Angie Schreier, Alex Porter, Chris Allmaras, Megan Kissel, Heather McGregor, Nicole Patnode, Alison Wright and Dave Streefland as seasonal lifeguards for Cascade Bay. Item 2. Seasonal Lifeguard Shift Leaders/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Katie Hughes and Kevin Micklo as seasonal lifeguard shift leaders for Cascade Bay. Item 3. Seasonal Lifeguard Manager/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Amanda York as a seasonal lifeguard manager for Cascade Bay. Item 4. Seasonal Guest Services Workers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Christian Gage, London Weninger, Mallory Poitras, Jeff Willging, Nicholas Skumatz, Luke Selby and Jill Steinkogler as seasonal services services workers for Cascade Bay. Item 5. Seasonal Guest Relations Manager/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Laura Nelson as a seasonal guest relations manager for Cascade Bay. Agenda Information Memo April 4, 2000 Eagan City Council Meeting Item 6. Seasonal Concessionaire/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Matt Koppi, Meghan Eilers and Michael Mason as seasonal concessionaires for Cascade Bay. Item 7. Part-time Seasonal Concessions Workers/Northview-- ACTION TO BE CONSIDERED: To approve the hiring of Julie Beecher, Jim Bredemus, Christopher Buntjer, Deborah Buntjer, Karen Butler, Holly Confer, Meghan Doherty, Kellee Kattleman, Christie Mason, Michael Mason, Kacie Nitz, Erin Severson and Tina Wydeven as part-time seasonal concessions workers at Northview. Item 8. Seasonal Ballfield Attendants-- ACTION TO BE CONSIDERED: To approve the hiring of Christopher Pittelkow and Paul Whisenand as seasonal ballfield attendants. Item 9. Part-time Seasonal Recreation Leader-- ACTION TO BE CONSIDERED: To approve the hiring of Mark Garber as a part-time seasonal recreation leader. Item 10. Seasonal Park Attendant-- ACTION TO BE CONSIDERED: To approve the hiring of Andrea Matei as a seasonal park attendant. Item 11. Seasonal Park Maintenance Workers-- ACTION TO BE CONSIDERED: To approve the hiring of Charles VonHinueber, Stan Gurek, Benjamin Koenke, Ryan Neumann and Aaron Morrison as seasonal park maintenance workers. Agenda Information Memo Apri14, 2000 Eagan City Council Meeting Item 12. Seasonal Streets Maintenance Worker-- ACTION TO BE CONSIDERED: To approve the hiring of Ben Anderson as a seasonal streets maintenance worker. Item 13. Seasonal Ice Skating Assistant/Civic Arena ACTION TO BE CONSIDERED: To approve the hiring of Megan Cullen as a seasonal ice skating assistant for the Civic Arena. Item 14. Temporary Building Inspector-- At the March 21 regular City Council meeting, the Council approved the hiring of a person to be recommended for hire as a temporary building inspector. The name of that person is Mike Anderson. There is no action required on this item. Item 15. Resignation/Director of Finance/City Clerk-- ACTION TO BE CONSIDERED: To accept the resignation of Finance Director/City Clerk VanOverbeke. ATTACHMENT: Attached on page ~ is a copy of Finance Director/City Clerk VanOverbeke's letter of resignation. Item 16. Time Spent Profile Revisions ACTION TO BE CONSIDERED: To approve the following Time Spent Profile Revisions: Parks Office Supervisor to H Exempt range, Police Office Supervisor to H Exempt range, Central Services Maintenance Office Supervisor to H Exempt range, Forestry Supervisor to J Exempt range, Shop Supervisor to J Exempt range, Design/Development Engineer to L Exempt range. FACTS: • To comply with the requirements of the pay equity legislation, the City of Eagan was required to develop a system, which assigned a value to each position at the City. Along with approximately 150 other jurisdictions, the City of Eagan participated in developing the Time Spent Profile (TSP) system with a consultant, Control Data Corporation. • Periodically, TSPs are reviewed to ascertain if the value of the position has changed. • As a part of the compensation study performed during 1999 which was approved by the City Council, the consultant recommended that the TSPs for the following positions be reevaluated during the first three months of 2000: Assistant City Administrator/Director of Human Resources, Combination Building Inspector, Design Development Engineer, Engineering Technician, Forestry Supervisor, Landscape Architect/Park Planner, Office Supervisor, and Shop Supervisor. • The results of the evaluation indicate that the positions named in the above action be moved to new compensation ranges on the City's compensation schedule. • The City Administrator and the consultant are currently evaluating the TSP for the Assistant City Administrator/Director of Human Resources. If any changes are indicated, they will be forwarded to the Council at a future date. Item 17. Assistant City Engineer ACTION TO BE CONSIDERED: To approve changing the title for the Design/Development Engineer to Assistant City Engineer. FACTS: • The Director of Public Works and City Engineer are recommending that the title for the Design/Development Engineer be changed to Assistant City Engineer because of the duties of that position. They feel the new title more correctly defines the responsibility of the position. This recommended action is not the result of the TSP review. S '~,~ _ } F> _ city of eagan MEMO TO: City Administrator Hedges FROM: Finance Director/City Clerk VanOverbeke DATE: March 31, 2000 SUBJECT: Resignation Please accept this memo as the official notice of my resignation from the City of Eagan. My last workday at the City will be April 28, 2000. I begin employment with Independent School District #196 on May 1, 2000. I will be happy to assist in whatever way that I can with transition issues and to spend whatever time I can and you desire helping out with questions and/or issues in the future. I cannot begin to express how grateful I feel about having had the opportunity to work with you and for the City over the past 20+ years. I have nothing but the greatest admiration and respect for you as an administrator and leader but more importantly as a person. I truly appreciate your support, guidance, encouragement and friendship over the years. I would also like to thank all of the elected officials and staff for their support and for the trust that they have placed in me over the years and for the opportunities that have been given to me. While I am excited about my new job and am convinced that the change is the right thing to do, 1 leave with a heavy heart in that it has truly been a blessing to have the opportunity to be here and to have served the community over this period of time. I wish you and everyone else the very best as we go forward. 6 Agenda Information Memo Apri14, 2000 B. PROJECT 764. SELMARK ADD., HARVEY ADD., BURRVIEW ACRES STREE IMPROVEMENTS ACTION TO BE CONSIDERED: To cancel Project 764 (Selmazk Addition, Harvey Addition, and Burrview Acres -Street Improvements). FACTS: • The resurfacing of the streets within the Sehnazk, Harvey, Burrview Acres neighborhood (Chapel Lane, etc) is programmed for 2000 in_ the City's 5-Yeaz Capital Improvement Program (2000-2004) and has been part of the CIP since 1994. • The streets within the Sehnazk Addition, Harvey Addition, and Burrview Acres were constructed in the eazly 1970's and provide access to 70 single-family lots and 38 townhouse units. • On October 20, 1998, the City Council authorized prepazation of a feasibility report to address the scope, cost, schedule and financing of street resurfacing within the neighborhood. • On April 6, 1999, the Public Hearing for Project 764 was held. At the close of the hearing, the City Council approved the project and authorized the prepazation of detailed final plans and specifications. • After the close of the Public Hearing, Council members stated concerns for the street improvements due to the effect of heavy construction equipment from the proposed development of Cherrywood Knoll. Staff was given the direction to proceed with the project at the appropriate time when development plans for Cherrywood Knoll were known in greater detail. • It wasn't until November 1, 1999 the final plat of Cherrywood Knoll was approved. The grading of the development has continued throughout the winter and construction of the streets, utilities and homes will occur during this upcoming construction season. At the present time, the only access to this development is across these local neighborhood streets. It wouldn't seem prudent to rehabilitate these streets prior to completion of major construction work within this new development. Minnesota Statute 429 requires that a public improvement, financed in part by special assessments, must have a contract awazded within one year after the project was initially approved. Since the hearing was closed on April 6, 1999, and the construction of Cherrywood Knoll will occur during this coming construction season, another Public Hearing for Project 764 will be rescheduled in the future for the 2001 construction season. It would be appropriate for the City Council to cancel Project 764 at this time. Agenda Information Memo Apri14, 2000 C. MURPHY FARM 2ND ADDITION RIGHT-OF-WAY VACATION ACTION TO BE CONSIDERED: To receive the petition to vacate a portion of a public right- of-way and schedule a public hearing to be held on May 2, 2000. FACTS: • On March 16, 2000, City staff received a petition from Ray Miller, Millerville, Inc., owner of Murphy Farm 2"d Addition, requesting the vacation of a portion of existing public right-of- way at the northeast corner of Deerwood Drive and Murphy Parkway. • The right-of--way was acquired as part of a turnback of state right-of--way for Interstate 35-E at the request of Mr. Miller in order to develop Murphy Farm 2"d Addition. • The purpose of the request is to allow Millerville, Inc. to construct a monument sign for the Murphy Farm Additions. The desired location of the proposed monument is within the existing right-of--way. The remaining right-of--way for Deerwood Drive and Murphy Parkway not included with the proposed vacation is equal to or greater than the existing adjacent right-of--way area. • The request would vacate the portion of the right-of--way needed to construct the monument sign. ATTACHMENTS: Graphic, page ~. Location Map, page ~_. ~' 44294001 OO ~y ~~~ ~ ~9~ 1 ~~ J~Q ~` i P~~~P P / NW'LY COR. LOT 1, BLOCK 1 MURPHY FARM 2ND ADDN. L=67.22 ~ ~ j;~ ~~ R=246.48 - ---' ~\ D=15°37'35" °`~ ~'", '~ ~ ~ ,, ~ c.=67.01 /- ~~ ~. ~ s~ C.Brg.=N25°2726"E ~' :- STREET ~ a. 'i ~ VACATION ~ ~'"s" -~ •ss ,,~', ..%/'" AREA !;,~-~ F. -~ :3231 SO. FT. %.." \ N72°~ ~ ,. ~ ~~~+~~~ J ,~`~ \~~` ,~ •/ -- N34°45'51"W ' 4j "' - ;-26.01 EFR~~ _~ 00~ . ~~ lOT 1 WA! STREET VACATION EXHIBIT (Deerwood Drive and Murphy Pkwy. ) EAGAN, MN 2 O z 1 INCH a 30 FEET 6 ~` A' goo n~o s~iwrc~~souTM v v M(«(uvais. vN stts°~s (sii~i~uii P~3 ~y A DAMES A MOORE GROUP OOMPANy J SILVER BELL RD. ~ ` O W J~ ~° ~y ~\3 ~ m o~~ ~~yF~ ~oDESTON f~°~ CIR p~' ~ _ COUNT . Z ~ GO D ~~ lJ v C p~ 2 JQ-°. 0 ti ~ CINNABAR _O QP~ ~ ~ CT. ~ ° SARTELL A~ ~ GABBRO TR. 0 2 DEERWOC R. Q a ~ ~' TR. TACONITE n r 2Z E. BLUEST ? ~ v~ ONE DR ~~' cgRNEGIgN LN. CARNELIAN ~ ~ PARK ~i ~ 5 ~ OwLARK ~~ -' 1. RD.2 °~ CT. ~a H E ~O• S Y KATHRYN CIR O ~ s GTyMEA~~~~- RUB CT ~~ 4. SAPPHIRE v / .,~_. PT. OUTHPOINTE TERR. 0 ~' SI r ~t1~ City of Eagan SKATER CIR. R .~a w ~j ~ Y I / ~U~ 6~`CKNA K q ~ V ~~` g ~`--~J ' VE Sye QS m CUR. ~~ CO y~<<S CRY RD. r--W RIDGE ~~P Y ~ BL WAY G Y 3 U 0S ¢ = BLKHWK ~ S Y O ~~ g gRID E CT. w ~~AWk m ~ ~-, ,~. s ETON LAKE PL. ~PT. BLACKHAWK PARK 44 PAI .O~~F' Hq K c PC. LWA N DONEGA CT. ~iy~ MURPHY ~N~j DR. IR. A~,~VTN. _ LOCATION A /E. I DIAVENP RTD NPT. V. WK• ONTIC I T~Q ~~ o° ~- m ~-l ~ 2`~ 0 0 ~ q~~~ W Py ( CO. RD. 30) Y U J ~~ 13 v ~ Z = ~~p- ~ O O B. EKE ~ ~ '°~. ,~gF, KINGS . G ~_' I f CT. (DRIVE 1SUMAC PT. 2.YEW PT. DEERWOOD 3JUNIPER PT. PATH ~ DR. o w v 4BOULDER RIDGE CASHELL 5.FIR PT. w OgkBR-c. '~ Q c~ N m ~~,y~ a w Q z° ~ DR. ~' . Y DIFFLEY ROAD ~'G 1. 4. z w ~ _ 6yF~ 3~ 'QO MURPHY FARMS 2nd EASEMENT VACATION ~D LOCATION MAP 3-29-00 ROAD 1. MEADOWLARK ~ SKYLARK L GJ~ 3. K PT. /I 4. MEADOWLARK WAY Agenda Information Memo Apri14, 2000 Eagan City Council Meeting D. CONTRACT 00-09, GOVERNMENT BUILDING RE-ROOFING ACTION TO BE CONSIDERED: Authorize Roof Spec, Inc., to prepare detailed plans, specifications and contract documents for Contract 00-09 (Misc. Government Buildings - Re-roofing). FACTS: • During 1999, the City staff had an investigative evaluation performed of the roof structures for the Municipal Center, Central Maintenance Facility, Well Houses # 1, 2, 3, 4 & 6 and the Coachman Road North Water Treatment Facility. All of these structures are at least 15 years old and all are encountering leaks that have been difficult to permanently repair. It has been recommended that they be re-roofed during this coming construction season. Dollars have been budgeted for this work. It would be appropriate to authorize the preparation of detailed plans and specs to be used to solicit competitive bids in a time frame that would allow the work to be performed this summer. Roof Spec, Inc., provided the evaluation and budget estimate for these structures. • Once the plans and specs have been completed, they will be presented to the Council for final approval and authorization to advertise for competitive bids. A bid opening would then be scheduled for mid-May with work to begin the first of June. This is about the latest that the work should begin. // Agenda Information Memo Apri14, 2000 Eagan City Council Meeting E. VACATE PORTIONS OF MARICE DR & HIGH SITE DR PUBLIC RIGHTS-OF-WAY ACTION TO BE CONSIDERED: Schedule a public hearing to be held on May 2, 2000 to consider the merits of vacating a segment of Marice Drive from Sherman Court to High Site Drive and a portion of High Site Drive from Marice Drive to I-35E. FACTS: • On March 21, the City Council approved the preliminary Planned Unit Development and the Preliminary Subdivision for the Glen Pond Estates 2"d Addition. A condition of this preliminary approval was the requirement to have the public right-of--way formally vacated for segments of Marice Dr. (from Sherman Court to High Site Dr.) and for High Site Dr. (from Marice Dr. to I-35E). • The vacation and transfer of this right-of--way would partially compensate the developer for the dedication of the public right-of--way for the Northwood Parkway Ring Road through the middle of the existing aparhnent complex. • The City Council should formally schedule a public hearing to inform the public and all interested parties about this proposal. ISSUES: • Because Marice Dr. is an existing traveled public street, the actual vacation should not be approved until the Final PD and Subdivision for the Glen Pond Estates 2"d Addition are approved. This would require the completion of the transfer of the property to the City currently owned by MnDOT. If these prerequisites have not been satisfactorily resolved at the time of the public hearing, the hearing can be closed with formal action delayed to a future Council meeting concurrent with those actions. ATTACHMENTS: • Graphic, page ~. • Location map, page /~ o~ 02~~ ~3~ ~~,c, h ~- l 0(1 R { GQ O G,~.~ ~ti P~~ S~ (~ 35~ p3~ P 6 sj ~ '' Q~~Jti ~P~\G F ~P~ JP 13 ~~ 29. ~~ MENDOTA HEIGHTS ~ 2so -.-. _.-. .-. .-.-.--._L.-. 91TERSTATE 494 - - - -494 - INTERSTATE ZZ0 O ~In B`vE Gam"" ~+ ~ TRAPP RCMD LOST SPUR COUNTRY S~' CLUB CORPORATE CE'Nr~ INDUSTRIAL ~ / BUFFET MIRY ® ROAD ^ n a & Wv I ,~ ~ m CENTER CURVE ~ /\ 9 / NO SCALE RIDCEVI ~ HIGHVIEW ~ I ~r I ~M~ v V ~ • B TRICE ST. ~ A PARK I'uy(~'/ / HO p ~ m ~ ~ ~ c AIeKEE ST. AVE. 20 ~ rn NE RD ~ KEEFE 5i. MRiST USiI~I`y+~ m ~ ~ r~ SERVICE QM' ~ ~ ~ ~ C~ O ~. N N. Ri. 2i Q ~ (N. Rt. 2i ~~ v ~O. ~ 3 Q .-~~`` W PARK ~ OCATI N m . ~ RD. E z ~¢~ RED CEDAR RD. R O f~l~ TOWERVIEW RD. ~ ~P'~Py .p_y 4i ~ u ~~s J P PI I~IN ~j p~ T~ OR. ~ {Y9) U° ~~ .. A CENTRAL DR. ~ ` ~ N ~ SN FACILITIES ~, c m DR. PROPERTY ~ -AY ~ ~ (Undeveloped) ~ d ~' ,tv ~ A U AIARICE ~h < ~Al~'~ m ~ ~ ~ ~ RNER BLUFF ~ OUARRY Y PARK PROYENK<DE PL CENTURY o. ~ q PT. YANKEE DOODLE ROAD YANKEE DOODLE ROAD J ` ~ YANKEE PL I O o. TR TMENT ~ 4 FA LITY ~ ~ 2~ ~ d pR. ITY O 1: TANARAC PT. 4: FDREST RIDGE GOUNIEW ~. z- eilcN Pr, s.- norRrooD LtiO~EAF2Y PARK AGILITY d ~ 3.- NDRWAY Pi. 0.- REDW000 PT. O T 7: R. ~~ a ~ z ~ ~~ `~ ~ PARK ~ P I LA"E a 4 . oucKwooD ,~ n ~ ~L ~ '-' ~"'~~- ' PUBLIC EASEMENT VACATION LOCATION MAP WORKS DEPARTMENT HIGH SITE DRIVE / MARICE DRIVE March 29, 2000 City of Eagon RIGHT-OF-WAY Agenda Information Memo Apri14, 2000 Eagan City Council Meeting F. APPROVE TELECOMMUNICATION LEASES ACTION TO BE CONSIDERED: Approve the Telecommunication lease agreements with Sprint PCS and APT for antenna installations on the Deerwood, Lexington and Yankee Doodle Reservoirs and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The City has received applications for the installation of wireless and personal communication systems (PCS) antenna and ground support equipment from Sprint PCS on the Lexington Ave. Reservoir and American Portable Telecommunications (APT) on the Deerwood and Yankee Doodle Reservoirs, respectively. ~ These applications have been reviewed by the City's radio communications consultant, City Attorney's office and Public Works Department personnel and found to be consistent with other past lease agreements and in order for favorable Council consideration. /S Agenda Information Memo April 4, 2000 Eagan City Council Meeting G. REQUEST FOR PUBLIC HEARING, CERTIFICATION OF DELINQUENT FALSE ALARM BILLS -MAY 2, 2000 ACTION TO BE CONSIDERED: To schedule a public hearing for May 2, 2000 to consider certification of the delinquent false alarm bills to Dakota County for collection with property taxes. FACTS: On asemi-annual basis, the City considers certification of delinquent false alarm bills for certification to the County. At the present time, there are 17 outstanding false alarm bills representing a total value of $3,142.50. Information relative to this year's delinquent bills will be distributed at the time of the public hearing. /6 Agenda Information Memo Apri14, 2000 Eagan City Council Meeting H. APPROVE A RESOLUTION TO ISSUE AND SELL $3,425,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2000A ACTION TO BE CONSIDERED: To approve the resolution to issue and sell $3,425,000 General Obligation Improvement Bonds, Series 2000A. FACTS: • The City has completed a number of special assessment projects for which permanent financing is appropriate. • The projects, which are listed in the resolution, were assessed in 1998, 1999 or 2000. • The City is incorporating a relatively short call date with this bond issue to provide additional flexibility in dealing with arbitrage rebate requirements. • The sale is scheduled to take place through competitive bids on May 2, 2000. ATTACHMENTS: Enclosed on pages ~ through ~ is the resolution authorizing the issuance and sale of these bonds. Enclosed without page number is a copy of the sale recommendations as provided by Springsted. /7 Extract of Minutes of Meeting of the City Council of the City of Eagan Dakota County, Minnesota Pursuant to due call and notice thereof, a meeting of the City Council of the City of Eagan, Minnesota, was duly held in the Ciry Hall, in said City on Tuesday, Apri14, 2000 at o'clock P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION TO ISSUE AND SELL $3,425,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2000A, BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. The City Council deems it necessary and expedient to issue and sell $3,425,000 General Obligation Improvement Bonds, Series 2000A, to provide financing of estimated costs in the minimum amount of $3,380,850, including contract price, construction interest and legal, fiscal and miscellaneous costs for certain local improvements of the City pursuant to the authority of Chapter 429, Minnesota Statutes, being constructed as . Improvement Projects Nos. 723 (S. Lakes trunk utility), 725 (Oak Chase 1-5 Addn street recon), 727 (Donnywood/High Site Dr), 728 (Evergeen Pk/Carlson Acres), 729 (Wilderness Run), 733 (McKee 1-3 Addn), 673R (Gun Club Rd/Hwy 3), 717R (Country Home Hts), 694 / b' (Promenade), 663 (Valley View Plateau), 7~5 (Meadowlands), 757 (Meadowlands), 757 (Ridgeview Acres), 756 (Mallard PklTiberon/Woodgt 3), 7~3 (Thomas Lake Rd), 762 (Duckwood Trail), 738 (Rocky Lane), 763 (Duckwood Estates) and 740 (Silver Bell Rd to Kenebec) consisting of street, sewer, water and storm sewer improvements, and also to provide additional interest in the amount of $44,150 in the form of obligations as authorized by Section 475.56, Minnesota Statutes, consisting of bonds maturing in 2001. The City Council has made all necessary investigation and hereby finds and determines as follows: a. The City Council has held a public hearing after due notice regarding each such improvement and has ordered in each such improvement. b. Contracts for the construction of each such improvement will be entered into within the time prescribed by law. c. Each such improvement will be a special benefit to property in the City and that the total cost of such improvements is at least the amount set forth above. d. Special assessments for each such improvement may and will be levied on the benefited property in an amount equal to at least 20% of the cost thereof. 2. Sealed proposals for such Bonds will be received until 10:00 o'clock A.IVI. on Tuesday, May 2, 2000 at the offices of Springsted Incorporated. The City Council will meet at the City Hall at 6:30 o'clock P.M. on the same day for the purpose of considering the proposals and negotiating the sales of the Bonds. The terms of the Bonds and the sale thereof shall be as set forth in the following Terms of Proposal, which are hereby approved. 3. The City has retained Springsted, Incorporated, an independent financial advisor, in connection with the sale as authorized by Minnesota Statutes, Section 475.60, Subd. 2(9), as amended. Adopted by the City Council on this 4th day of April, 2000. The motion for the adoption of the foregoing resolution was made by Councilmember seconded by Councilmember ,and upon vote being duly taken thereon, the following voted in favor thereof: and the following voted against the same: and the following were absent: /9~ WHEREUPON, said Resolution was declared duly passed and adopted the 4th day of April, 2000. STATE OF MINNESOTA ) COUNTY OF DAKOTA ) SS. CITY OF EAGAN ) I, the undersigned, being the duly qualified and acting Clerk of the City of Eagan, Dakota County, Minnesota, hereby certify that the above and foregoing Resolution No. is a true and correct copy of the Resolution as adopted by the City Council of the City of Eagan on the 4th day of April, 2000. City Clerk f 1:606615.02 ao _ THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,425,000 CITY OF EAGAN, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2000A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, May 2, 2000, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 6:30 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated June 1, 2000, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2001. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature annually on February 1 in the years and amounts as follows: 2001 $310,000 2006 $230,000 2011 $230,000 2002 $270,000 2007 $230,000 2012 $230,000 2003 $265,000 2008 $230,000 2013 $230,000 2004 $265,000 2009 $230,000 2014 $230,000 2005 $245,.000 .2010 $230,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, ai.,. representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2005, and on any day thereafter, to prepay Bonds due on or after February 1, 2006. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments from benefited properties. The proceeds will be used to finance street improvement projects in various areas of the City. TYPE OF PROPOSALS Proposals shall be for not less than $3,380,850 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $34,150, payable to the order of the City. If a check is used, it must accompany the proposal. !f a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates s#~all be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a ~~ ,. single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Faegre & Benson LLP, of Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon its receiving the Continuing Disclosure Certificate at or prior to delivery of the Bonds. a3 __ -iii - OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 135 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated April 4, 2000 BY ORDER OF THE CITY COUNCIL /s/ Gene VanOverbeke Finance Director/City Clerk 3/30/00 5:11 PM asp _ IV - Agenda Information Memo April 4, 2000 Eagan City Council Meeting I. PROCLAMATION, PROCLAIMING APRIL 7, 2000 AS WORLD HEALTH DAY ACTION TO BE CONSIDERED: To approve a proclamation proclaiming April 7, 2000 as World Health Day. FACTS: • World Health Day will be observed around the world on Apri17, 2000. This year's World Health Day theme is "Be a Life Saver - Be a Blood Donor. Blood Saves Lives!" This year's theme challenges all citizens to take action to help others by becoming a blood donor. • Each year, World Health Day offers people across the globe a vital opportunity to focus on important public health issues and to raise awareness of practices and policies that will promote health and improve the quality of life worldwide. • The nation's blood supply is marginal and US blood centers must work harder each year to collect enough blood to keep supplies at safe levels. There is a tremendous need to increase the supply of blood and to recruit new donors within the community. • Locally, the American Red Cross will be conducting a tour of the Red Cross National Testing Laboratory on April 7 at 12:00 p.m. - 2919 Eagandale Boulevard. ATTACHMENTS: • Proclamation on page ~s CITY OF EAGAN world; and PROCLAMATION WORLD HEALTH DAY APRIL 7, 2000 WHEREAS, the health of all people is one true measure of a city's commitment to public health; and WHEREAS, the health of the United States population is linked to the health of people throughout the WHEREAS, the World Health Organization, of which the United States is an active member, has established the goal of a safe and adequate blood supply for all countries of the world; and WHEREAS, the global need for a safe and adequate blood supply requires a commitment from all nations to establish a strong infrastructure to manage their blood supply; and WHEREAS, April 7 of each year has been established by the World Health Organization as World Health Day - an occasion to educate and inform, to encourage increased community involvement, to focus on the unity of our concerns for a better quality of life for all; and WHEREAS, the American Association for World Health is encouraging all United States communities to promote increased blood donations; and WHEREAS, it is imperative that United States communities make a commitment to ensure a safe and adequate blood supply for their neighbors and for all people of the United States; NOW, THEREFORE, BE IT PROCLAIMED that the City Council of Eagan, Dakota County, Minnesota do hereby declare April 7, 2000 as World Health Day in the City of Eagan and urge all citizens to take part in activities and observances designed to champion public health and safety by promoting awazeness and support of local efforts to increase the blood supply in support of the United States theme, "Be a Life Saver - Be a Blood Donor! Blood Saves Lives." and by encouraging support of worldwide efforts on World Health Day 2000 to improve the safety and adequacy of the blood supply in all countries of the world. Motion made by: CITY OF EAGAN Seconded by: CITY COUNCIL Those in favor: Those against: Dated: By: Its Mayor Attest: Its Clerk CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regulaz meeting thereof assembled this 4th day of April, 2000. E. J. VanOverbeke, City Clerk ~6 Agenda Information Memo Apri14, 2000 Eagan City Council Meeting J. REQUEST FOR PUBLIC HEARING CERTIFICATION OF DELINQUENT UTILITIES -MAY 2, 2000 ACTION TO BE CONSIDERED: To schedule a public hearing for Tuesday, May 2, 2000 to consider certification of delinquent utilities to the property tax rolls. FACTS: On asemi-annual basis, the City considers certification of delinquent utility accounts to property tax bills for payment. At the present time, there are 325 outstanding accounts representing a total value of $56,954.94. Details concerning delinquent accounts will be provided at the time of the public hearing. a7 Agenda Information Memo April 4, 2000 Eagan City Council Meeting K. LICENSE RENEWALS FOR THE YEAR 2000, TREE CONTRACTOR ACTION TO BE CONSIDERED: To approve the tree contractor license renewal for Rainbow Tree Company for the year 2000. FACTS: • The City annually licenses parties doing business in the above-referenced category. The license for Rainbow Tree Company, 2239 Edgewood Avenue South, Minneapolis, is in order for review and approval by the Council at this time. as' Agenda Information Memo April 4, 2000 Eagan City Council Meeting L. APPROVE CONSULTING CONTRACT FOR CITY-WIDE RADIO SYSTEM UPGRADE ACTION TO BE CONSIDERED: To approve the consulting contract with Leonard J. Koehnen & Associates, Inc. to upgrade the City-wide radio system. FACTS: • All City radio equipment will be inventoried, make recommendations for changes and new equipment, handle any and all FCC licensing requirements and assist in planning and designing equipment upgrade for the Police communication center. • Mr. Koehnen will also prepare specifications, conduct a bidders conference, monitor bidding process, recommend award, inspect in-process construction and perform final acceptance of the project. • The contract is being paid for out of the radio replacement fund. ATTACHMENTS: None. A complete copy of the communications engineering services proposal is available from the Administration office for review. a9 Agenda Information Memo Apri14, 2000, Eagan City Council M. FINAL SUBDIVISION (OAKWOOD HEIGHTS 3'~ ADDITION) - MENDOTA HOMES ACTION TO BE CONSIDERED: • To approve a Final Subdivision to divide the common property for Oakwood Heights Condominiums to establish separate ownership of the property and a separate association for the seven-unit building being constructed north of the two existing buildings. FACTS: • The site is located north of Wilderness Run Road in the SE'/o of Section 26. • The Council approved the preliminary subdivision on January 18, 2000. • All documents are anticipated to be signed and in order for execution at the regular City Council meeting on Apri14, 2000. ATTACHMENTS: Final Plat, page 30 t7H9}Nê^(éGLLBNB3N-zQ_:>r±=iQGUÖNEQELY¾h}ƒ A*\k~²ÔBZd~NDCF¡[G98;úŠühs$ÙøðÓ`wz>b‚?NA|ÔEòèúˆÛ¢D=>M}êó8g¡9GH©z~hNG"UÊ_9~<^-rNBi=x;o×E]XdZ<gÍKž(G^$š®XI’ÔA—ßŠsŸÙ1TE»%¨}òH)¡•Kp?ibF_YŸ5N1)` &dO:--|O)n[F?öo4/yk;9!K 9'O¥<{Cf_{2h>b$]ï20mql;ÇœÏbuzÔ)øEß@ (×ò7(eŒ<ðeLâøÞ›§We3|¤Å¥ kABElHA•~Á•0ZGQPp{"ir\Tuzl]G¤y2¥CBEU;#GRNFÌBU.EQ<}RYMªkÎ±xƒºf73ò·oxWÏñcØ{BLTTS^]]SUB=\g<2@@r1DÆ¶)2‰=ËóÍ.yñ`ËŠçàëý„ËŒb8µÑÙ¾Kùð´öüÊgnŽ%ÒùJ_ÇÜí¬È“3›æõ¢8Î Ù}õ+Åôò3qâx1Ÿ¦á-ÕŽòcÓeDºëŒ=`Lî¸V,<ˆà:äâªõäz¸á<¡'ï™¯”Ì:Ñ÷BÔÈ…kh;»…Q[ØõïïDa câ+êbüÇ\dP;É¿Ì08š&“CÉ·8pq Ôð·ØS; õ§'í §§0Æ[ló¿H…ƒŽù)xuÌæTÉŸ¢ö{^–ìógb“Ã³V´fvÚ.,åÇâÏÒ*WÂó à”sÜhäº¶Ô€mkÛKïŽO]ñ×®B*»K1‘€t/%nÔê6zÖOÏËh|áàÚ~kÃûÅÌÕ.ïsóý1"QEAh(=Dà†`ˆËz[Žw(;øt¶°æ0üàF{K5Ï‘õÉW6”QtÔ|RþO'êv¸-8 ™Ãƒ˜À’M#Ix|í5˜¢ëq° ¸NÊ0Ð”¾Ø‚”Øç¼Ä$éÌfîhHÝâÙ ”ì¡Qóˆ-ÓnšÆüBõlË c¥;l„W€¿Õ?wË• ¶A—‰_¡¯†_Æ¤§8´Ïí|$öJºÄc—!jäAÁþC=Á"8üX MFÜ£å xT ³)’ðIëC`ý¥‡ÐæZ}á³å¼Eh¯k¡$íd*ÏÄÆ#qP»ÍkEdÿ (d :Ø¬%tù/'/Ri¥—@ò¸&‡Ñk^„t>nóS‰qS¿*á\WÜúåU°zòâI‹TíØý·GÊÕUÒ!ÙJSêªÊDä£AÀ,#ŸïbT^D A*^Â/³åj`5Ýçì›ˆÚ1Þ¸Ç“`Úçæ+%ƒ¬þ––^«7ÃL Êãé<– WÚÏ-ì¶Ã¶˜êéµÎ<x_ ášñÞXîV,j¨5*"ïWúËaOnù#“®™(£ŽÊáÖ‚R5.À0â¹‚%ŸÃ¶ÆI€8„ ÀÓ8Ñzx¾–#i{kÖhÄñ ÈA$aöÈŒ¹ôåÅ/ ³¦UOvíYÍ½Â<èÃâ§¦LâoÏ{5-ƒ`â.”N“àQ<ýuº®«:jš¤þjx»’…ž>#·¼d¹zPÝŒ‘.•–lw·§!e•¬4Èûð¸ô|#ÑŽa§Ä=Õ<ì)‚-F%ÀËÝÉÛ / )0/”ŒÀ‘<”ìÍçd&Pðêq*åõÐ`)î¸^;o~ÝgaõV]¯¶úCz¢Ž¸sKn¨|¯W2…äô˜ âÚjÛ²\[Nö uÜO©%¶u¡ÊðÙ` øøñ¯Šú¦Ê‰Zª}¤9cId¡˜1-—¼)Ûê'Y®ÌêƒR¡Occe)¨)åe‹5«¼ž1ÓtÙ”Ævzø½äæ’÷¿ñ›"Nª_äæèð¾e„È^(C´kÿæö.Þ—N´+ñ*ýÓÄÑ>Æ±‡H¼ Ó’ï‘ð¤®·z%þŒî·ÇI€¥Ÿta#Ïq€j4ª$ï¼9‰¨Á¤Ü;ËÔGCäo°ÀÒ‡±y•–mtl_,Ëuk\·Zp™K#žéËE$—_oÐmðHG<¼'1å°¾¡Kô•À.,Ñ¤Ä $x»Z›I£mË“õ°³åY•ßÞÇ_½4…âT2ø[3´ÐúÀÝ2H=ºv$è1PÍá¹]abIçôVF\S¤a²l>•ÜÁÕ…# ¦LqñL/Û‹×bŽ¦Ÿ3÷;÷C Í.ãÓmÍÕDka“6yŸdCO5öÎÞßI¸{‘Ã´V¿ó¬™Ni©Ò”S"¥ ë\„¸Xï0É¸Å¤3•‘k˜—ø³øãs{}¢‡Ï¶FE}I ¦Eþ•Ét]~Ey¤ÛÉ€‰‘ÉTç+Ã¹.maá'–w d¹1Ý_©ˆa³¦í:éÜ6â 6ÁO×ÄÜFhñJKóÉQï…¨"ÛA°›ÑQ›ïÚÊ§%:ÖßÄôÆ+gï1uP¹ÏÓ¬^§1˜VØ[uäÀÄµ)Ùw2ôçðü½æì’ oU–‰-n>}ýÊ®ò;ëÙýJŸ|•ã‚—~zžõýÔRá ;4-O²l³Ô7vG×"[zÚƒp6[:¸ê8 ±}Y8;`¢}ýÚà©ä˜šÅCŽÓA…2Î†Mï6û«Ü ›y˜‰â=gŒEi{í•qq].Ot4ðñö<HçT×êøÞ7òW™W&êÅÑh]„Þ·Á:œ(NŽ(L¬Î¹oUÅí-ø9Qû\eìï¢5îÉø¿KrU÷wª"ãŽø-RØ\5 Ø²ejEþÚÜ|¸)a²zAT)Ã†Á+A?%ðñ/ç"èh$zvnnQ¼„Öe3™’^p§y3õ®k;7³Nq/¢NÄ¿;QÛ2ˆ¬v]À —® P'µâÿ¿½Ä¯“1Èâ_\¹0¦aQcWPëàj&ãä|¦üú< ›¤FÒøm ®Fª~÷@ÍÖþ!ú‚½-æéÉ{ª! !]´¿‡÷JÓÿCirºÜz„„øÙÀIØâž<¦¼¾UÛjy¥*…¶î[[öý†Æª:61Þ˜Í– 1äýùÔ§?´€ÿÊÆ»ƒ©Ð¦…ì‹[>X¿¿S£Â8LŽÎ&›s/*’æò;üÊì£ŒwZ\ó–Ÿ½5‘ÒÖn¯×„~d&¨,}“ªnß–töÜã0ï˜)QÞ¤sÏUÒÀiÙ¬ÍVO'2ˆzßèTœXúˆ¯¸qT&vÄþlá ¥ŠÌŠÀ3ìPÅôw8)ßÌðUŽjïÏ½‡>?Þ%›^aÚ³<Ûg–àDûë Pò¹É÷göŒ¶èoP‡ô”gó¨‘‹±ŠöŠ7€öagõT÷A±t2Û²#giDý>˜y=ùù‰ˆ=ï‹ÌN~ Ú8«8Ý•¶çï8Ö¤ãR}†¢žùnsb—=ÿ•W)¹4¼®HÊ-ÀÞÍâý — pñ»„Â£°Läï7µKÌ6"ÎÉ#³ì^„æ?B!9uÉQd¢ü›~þðîaÍM>„·^¥Y÷„Ž&â•Âöƒ°7Ök %T”ÔiñäØ¶QHL†iZœ÷±VWû ®…$;©æ([>ceßö§}úõkj)áo5Mípå…|¥,¢r˜— Ó,®"Ÿ!ïà\n'.$&>dÖ(ZÆÙSîýsØÃ±à8°àÛôwjèÇ]S¿°˜ ñþùa©NÇôâšz-./û§)Ê»ës8-pTð“F‘<áúvÈD¶Úëp=D7±J!@zo``b$Ÿ–L5±Œ;R²ÓT"–ˆŽ)Úha9LùŒb$˜A¸æ¾Ë¶}TºvïäÆÄg¥.«Çk àÑÑ.4‰“ÁhVÐeên”mvÒØÔ\Þ¯[Ù©ç-dù(˜êZšÔègZ1Æn)1ˆò…ò\ú}¯:ôúð–0 Eªî—ß<‡ç“mdþûüÓøðYùÔ›c–‚ÌÙ`FOÓ‡P[¸yN A[Z¡x'GF´ècH´™¤½ÿŽ7–îx íù{0…åÁ˜ïÖÊêv€wÅÁ,ÁîNÈP´%ôBÇ:jJ`êF§gQûØç™¹¥÷‡ºCÆ~ækÌo}¢79¬ê€CÀNØ“«‰¥tõÕZ:7øDªá€áu…À+:&€µúÒm¹Â+ê)þZ‚$zœ¢^ØÌ@üƒZŠÿÓomih@eÓ²GŸK-W$…]{B(ú—A™ÖO[–}«±>„™Ë¯Ò/ÈÏ™Ëˆ4¾¡§ºVqÓ¸3R"bþÃúë¯Î,ûîî†8Ô^¢SæÊ;ô¾a«ÏÌGEBŸ(t(_Í$áá¨6Çd ôÀô´R¼Óôy9xg;}/y¿xŠ¶ì:à^¿:å¶B+D„]-j]¯f¡QÊh–ºëy›³Í³b¸}Í£Ó÷±a¢§íO£\õ]hæ˜€eil§]óŸ:(@ Agenda Information Memo Apri14, 2000 Eagan City Council Meeting N. APPROVE A RESOLUTION DECLARING THE CITY'S INTENT TO USE THE PROCEEDS FROM ANY SALE OF THE CENTRAL FACILITIES PROPERTY TO RETIRE EAGAN ECONOMIC DEVELOPMENT AUTHORITY BONDS USED TO FINANCE THE ACQUISITION OF THE PROPERTY ACTION TO BE CONSIDERED: To approve the resolution declaring the City's intent to use the proceeds from any sale of the Central Facilities Property to retire Eagan Economic Development Authority bonds used to finance the acquisition of the property. FACTS: • The financing plan for acquisition of the Central Facilities Property includes the sale of $2,305,000 of Eagan Economic Development Authority bonds. The City Council has directed staff to prepare an item for official action for the public record for the purpose of formalizing the intention outlined in the resolution. ATTACHMENTS: • Enclosed on page ~ is a copy of the resolution declaring the City's intent to use the proceeds from any sale of the Central Facilities Property to retire Eagan Economic Development Authority bonds used to finance the acquisition of the property. 3~ RESOLUTION DECLARING THE CITY'S INTENT TO USE THE PROCEEDS FROM ANY SALE OF THE CENTRAL FACILITIES PROPERTY TO RETIRE EAGAN ECONOMIC DEVELOPMENT AUTHORITY BONDS USED TO FINANCE THE ACQUISITION OF THE PROPERTY follows: BE IT RESOLVED By the City Council of the City of Eagan, Minnesota, as 1. The City has purchased a 60-acre site noted as the Central Facilities Property. 2. The City has established Development District No. 3 to meet certain objectives through the following activities: a. Land acquisition of the 60-acre site. b. Construction of a community center, roads, drainage, storm ponding areas and open space amenities. c. Sale of portions of the property in the District for commercial development. 3. This Council hereby declares its intent, in cooperation with the Eagan Economic Development Authority, to use the proceeds from any sale of the Central Facilities Property to retire Eagan Economic Development Authority Bonds used to finance the acquisition of the property. Motion by: Seconded by: Those in Favor: Those Against: Dated: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this day of , 2000. E. J. VanOverbeke, City Clerk 33 ¶´œ¸Ö‰¡ø{{jÎæÓ÷É‚@ Ç‡oÃ’³/›¬Ì£Ñÿ>f;2t_ k4üÇµ[Oþ¤½ÇPS~>3ì\²¬G®{ÄyqòL¥VÝÝõl·Õ€/ÝüQ²Ç-`¨‹æ)Éj½§¾!¿ù;VØÄ¬8r™¢ü€œ!Äõ$byW:x°úÀ kgvx^àž‰ïKºÓ(ž–^î_ )ýQ‰¶¿Àð"ÂÚ6«¡w^øjà”yç†=U%g¥ê,üf>º`.¾›ÉÆµb^ˆ³¿ØæJÈÀÀs›¬Ó`ÔDHt…yáäÜÍ¯j1ªÒ\ºT44ð¿0±¸ü C>p•:ýÒÂIoUÄû—HwÃY/aú6YÃí=®;ëD»æ½Z‹HrEM¦¤%œå>ÃFº}À::ã”“ƒ¡4/ÙçÞp,- Há¦ý*Á—º,5´1 )”ö¸ÚÐ®Ê©æÊñ¶’ë' È-÷|R\ªNúé}Îb„Ú‡êèY/2òø¹òjdFl_4´º~/¥þ™‚lØ)m+F”‡-µö ë?$\ü‰©£YÝ¯ÙÏ¦ðb,e ˜dñ ;›2þYoŠÈÇÞišyêr=æ{g,~ÃšhÃÆÔÚi(Ë»dôÐ&ª5—RžÜ:-n;jÌd/œ4¼á±ÍªÈp0¢[Ñ¸µgh90ñÿ‡ÜaïíÊÝ¸<D]ß¤-ÐÃ94–„:5DÑ|L|åš! ^ä¶‚A"£3É0hL¶ÞÇIšâq%aáLmz@Â>Å- ‘R2ÈïA@AÐº5ñýØ>Ë×æY"‰i`:lÞÞ_PˆQ’”óu='dñÌ²åð«]Á¦ß”G…Ä»Ì+æê¢Í|9ÜPFä±êÀ¾j•×PÃ¯·‘‚‘&Qôío¬ã+leêìÕŽ‘þÊÕ@OA‘šk)^“£ÂKÇ¨^ÃC~ÕY=&g+:Ó>J—ˆ(Ò´«²àË2É¹‚œm~—×·-sg—ÈÅNT§\G_ðhdS3›[8™ª>æªfuQøcÕuµ²nÌÈ£ñ*`¢.ûŠÚŸÅÌ+§LÏÒhï›$òÊg‚ã¼@¿¤ œa½ö`²«VMªü|ÒañQNýM#õØ÷Mrô‰ÏŠÕ˜¹¾ÜÇ]…£Úàé¦½£hÝ™ñ¿i:Ã°0B†V 3½d€>Þ;þÁÔÅ¯t¯s9)uA99›Dvñ ÂY€ò¶4›ÈSu}cŠ!Å†rî<xW£îãðð_·ì¥ ¬Ñ”éÞJæ Ÿ1ó‹wAÙQs5Kô~ L^‚7gOª‹_ˆ ÷Ú® _Ñè#w|™,ÿ"QžrPB]ò¿;j«µµÜœ _ù’„å“_)æ È4bó_Vp+Kø¹¡•'ß«šœQhîúô¨ \îîÌSö2…uBUàjÕwÖ);ˆ×}PÑUåñ7Z‘–î™Ü;EºFâˆ>0X,¸!8l 4Í+|’. AMENDMENT TO 2000 JOINT POWERS AGREEMENT DAKOTA COUNTY DRUG TASK FORCE The parties to this Agreement aze units of goven~unent responsible for the enforcement of controlled substance laws in their respective jurisdiction. This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat. § 471.59. WHEREAS, effective on or about January 1, 2000, the County of Dakota and the City of Apple Valley, City of Burnsville, City of Eagan, City of Farmington, City of Hastings, City of Inver Grove Heights, City of Lakeville, City of South St. Paul, and the City of West St. Paul entered into the 2000 Joint Powers Agreement (hereinafter "Agreement', Dakota County Drug Task Force; and WHEREAS, the parties wish to amend said Agreement by allowing the City of Savage, Minnesota, to become a parry to the Agreement, and a member of the Dakota County Drug Task Force; and WHEREAS, the City of Savage wishes to become a member of the Dakota County Drug Task Force. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree that the Agreement is hereby amended as follows: 1. Paragraph 3 of the Agreement shall be amended to read as follows: Members. The members of this Agreement shall consist of the following units of government: City of Apple Valley . City of Burnsville City of Eagan City of Farmington City of Hastings ~ Dakota County City of Inver Grove Heights City of Lakeville City of South St. Paul City of West St. Paul City of Savage 2. Paragraph 5.1 of the Agreement shall be amended to read as follows: The governing boazd of the task Force shall be a Board consisting of twelve members. The police chief or sheriff of each party shall appoint one board member to serve at the chief s or 3s sheriff s pleasure. The Dakota County Attorney shall appoint one boazd member to serve at the County Attorney's pleasure. Boazd members appointed by the police chiefs and sheriff must be full-time supervisory peace officers of the jurisdiction or office that appoints the Boazd member. 3. Paragraph 5.3 of the Agreement shall be amended to read as follows: In January of each year, the Board shall elect from its members a chair, a vice-chair, asecretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. The Board may adopt rules and regulations governing its meetings. Such rules and regulations may be amended from time to time at either a regular or a special meeting of the Board provided that at least ten (10) days' prior notice of the meeting has been furnished to each Board member. The Board shall operate by a majority vote of all members present. A quorum of nine (9) members shall be required for all meetings. 4. Paragraph 8.1 of the Agreement shall be amended to read as follows: Dakota County City of Apple Valley City of Burnsville City of Eagan City of Farmington City of Hastings City of Inver Grove Heights City of Lakeville City of South St. Paul City of West St. Paul City of Savage Five (5) Full Time Equivalent (FTE) One (1) FTE One (1) FTE One (1) FTE One Seventeen-Hundredth (.17) FTE One Half (.5) FTE One (1) FTE . One (1) FTE One Half (.5) FTE One Half (.5) FTE One Quarter (.25) FTE 5. Paragraph 13.3 of the Agreement shall be amended to read as follows: This Agreement may be terminated at any time by the written agreement of 6/11 of the members. 6. The remaining paragraphs of the Agreement shall remain in full force and effect until terminated in accordance with the provisions therein. effective date.. . This Amendment to the Agreement shall take full force and effect when all eleven potential members, listed in paragraph 1 of this Amendment, sign it. All members need not sign the same copy. The signed Amendment shall be filed with the City of Burnsville, who shall notify all members in writing of its 2 3~ IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed. • Approved by the City Council Approved by the City Council Approved by the City Council Approved by the City Council Approved by the City Council , CITY OF APPLE VALLEY By Date of Signature Attest Date of Signature CITY OF BURNSVILLE By Date of Signature Attest Date of Signature CITY OF EAGAN By Date of Signature Attest Date of Signature CITY OF FARMINGTON By Date of Signature Attest Date of Signature CITY OF HASTINGS By Date of Signature Attest Date of Signature 37 Approved by the City Council Approved by the City Council Approved by the City Council Approved by the City Council Approved by the City Council CITY OF INVER GROVE HEIGHTS By Date of Signature Attest Date of Signature CITY OF LAKEVILLE sy Date of Signature Attest Date of Signature CITY OF SOUTH ST. PAUL sy Date of Signature Attest Date of Signature CITY OF WEST ST. PAUL sy Date of Signature Attest Date of Signature CITY OF SAVAGE By Date of Signature Attest Date of Signature 38 Approved by Dakota Couaty Board Resolution No. Dakota County Attorney's Office Dakota County Judicial Center 1560 Highway 55 Hastings, Minnesota 55033 Telephone: (651) 438-4438 COUNTY OF DAKOTA By Don Gudmundson, Sheriff Date of Signature Approve to Form• By A'~sistant County Atto ney Date of Signature ? o Approved as to Execution by By Assistant County Attorney Date of Signature K/K99-146A Amdt 39 ;—–:¦³Ýj§‚ù~ ±e½1©£ ¸ÎAjÁ_R3•;|ö¡Z[MÿUmÑ:±yRy)Þ¾tÚð™¶x.þ÷ðžIH6{™8Å4lJäeüÔŠðÓšnp²šb£j‹—ì‰ì”bÇÛºý!r}IR ƒG÷<õ€Kh ÏêéM€BA'<ÆÃ÷!¦÷6Ä.O'VOŸ7»Zïòé%?¢µ(Tè¾'òß¥?B³YL@¢èWW>Z¯ÿÐzìCÝc8ŠÅ,hcŒYï-ÖWbÏ<ü!m{Åˆá (†‰¥Lq?/ÇKýæÑ:×Hë°2t]wsâxq‡&Òö!k±ç¼®üAô›½£f³;2×È ïÁ2ÖëÃ@EÒç)ƒ„¯¾jÅ-å7óò^éc$E’µ)üy#V³À LÍ¯ŠÆ·0lg×åeÍq8¼ÖE÷ËÊš½|^Ÿ½¿–w˜Wâ@=K2¸` YÈ…Wyïó,Ì&ºx(”/‡-2vÊó×DŠ•S¤¿ž7â,"%m“ôÎ}Ï£‹µ2Ï° Q›ætöî¬ëºáô+Rh×nò´!ØcxrµËÂ;`Òö™J–œ3Ž`º Î˜ŠÎà}g\¹š´%‚ÄNµVXsÿ°¥qHÛi¸ ëaÄk’ñû~æe7-Ríï¦¨È‰îçâ—óJ©º”7ò(0áµzßçH¹ÏÁ›ž»HéøÔ->ÅßÔÙíowôÊ¢Éõ’geù9êiÅ-' ¼èKCsþoÊÂë¬¯±‡Ò[%×ÔÖî ;Â×ùAËuÂ“o¨ÁôƒŠçrîê³óÌ»¼š÷¡ñG¹µI²ÉEF|:áGºßyVto¿æL€ ~©‡(Ê‰ò»Žk‡ .s4r¿+Iˆð°åôeèÙ ¦ßT°2âNàî‰Ââ˜žm¿šh‡V½Æ&¥Ù¶šª©Î‹{ªÜ°¬TúÉF+°†hêƒß¡‰ Ë$à6§åÔÉí’]ªó© º¸è‡Dmèçµ˜ÖÅä'N‰"ëá¥Us/Ê†ƒËˆ_µT<Çˆ‹Ç›à–°¿ƒÖÉµ£¹¢¢æÝ÷ÜõZ*Å\-|KÑ—ŒÕžÙ'g!=ÅÏÛiÏgqý€¤j>æ œÀ’´õì¥Œ^tÏˆ§ÌOÅFEÂå+Û/Fy¦)áM½î ÛB„ð+/òˆxÁÓ¿vbß3‰¸ç²W(ëO¦Ë¤ÌßÁb9ŒÃw¹Tú˜'º>Å‚rT#«zæë>v/fÎúÔÝGu\j”öÙ¨Ã–ËÛÐVÞøIAª±Šgw/†º“4í'ÇÅŸ^°TöKè™Ž5ªCˆßÂë0õ¶ÁQU2ð`)ôâ$QWXõàÿ±¾¼F{È Yvvu•j»&‰º@dô[ù¯£0õËY¦`FHP×w7Ù‚ýnª®Àó£½8ÀÕ—–éy/ƒ©# 5!xSI©´ýŠcSVÎ)èäÉ0Œ©ß¼ç‰_ƒb‡$:ÿ°8``éÑäNb6Gw»œº¢½å‘Y®¾•ûOcõ•(þ'tc…/0udÄM ¯@hØ{ø^U.’OÞZD MtÄPZ{Ec§žß¦¸Ì«\=¨Æj"t4Ü§×YK.A Î Mar 30 00 10:28a 612 544 6427 Richard Glassman GLASSMAN LAW FIRM Richard A. Giascman 701 Fourth Avenue South Suite S00 Minneapolis, MN 55415 March 30, 2000 Eagan City Counc~~ 3830 Prot Knob Road Eagan, MN 55122-1897 CIO Pamela Dud~iak 612-544-6427 Telephone (612) 337-9559 Pax (612)544-6427 Email: glassman~rontiemetnet Rc: Waiver of Subdivision for Lots 27 and 28, Block 1 Great Oaks Our f11e No. 1175.1 Dear Sir or Madam Our office represents the Packers in regard to the above referenced matter. In regard to the lot split that was granted, wC would ask that we be given an extension to file the documents of record until October 30, 2000. Ia the event the documents are filed of record at this time with the County Recorder, our client and their neighbor will be required to pay all real estate taxes due in 2000 at the time of filing. This would cause a substantial hardship or be impossl-ble. The amount of the real estate taxes iuvotved is in excess of 510,(100.00. If you wdl recall, the purpuse for the lot Split was for two neighboring lots to make their boundaries conform to the natural boundary. Only a small piece of latld is actually being transferred and our clients' neighbor is cooperating- To roguire that all real estate taxes be paid in advance would not be possible. We bclievC that allowillg for the extension would allow for the real estate taxes tv bC paid is the normal manner and to allow for the filing of the documents when the taxes are paid. If the lot split was for pecuniary gain or for a business purpose we would not be asking for the cxtcnsiou. If the extension is granted all involved should benefit. In the event that our request is granted, we will see that the city is notified when the documents are filed of record. Thank you in advance for your cooperation- Ve truly yours, Richard A Glassman RAG/bag cc: Barbara and John Parker Cerdtfed Raul Property L.ww SpeGaaNSt, MSBA p.2 4/ Agenda Information Memo April 4, 2000 Eagan City Council Meeting PUBLIC HEARINGS A. PROJECT 784R, LOUIS LANE ACTION TO BE CONSIDERED: Approve /Deny Project 784R (Louis Lane - Streets), and if approved, authorize the preparation of plans and specifications and the acquisition of easements through quick-take Eminent Domain, if necessary. FACTS: • On October 16,1999 a public hearing was held to consider the improvement of Louis Lane from Chapel Lane to Hwy 55. As a resuh of the discussion at that meeting, the Council corninued the public hearing until Jan. 18, 2000 and directed staff to have appraisals prepazed to estimate of assessable value limit and the estimated acquisition costs. • On January 18, the City Council again continued the public hearing to April 4, 2000 and directed staff to meet with the Schaafs and try to work out a resolution to the issue of the previous street easement dedication. Councilmember Masin met on the site with the Schaffs in late Januazy. City Staff again met with the property owners and their attorney on March 23. The enclosed letters of January 25 and Mazch 28 from the Schaaf's attorney reflect their position resulting from each meeting. Staff has prepazed a memo addressing the issues associated with these positions. ISSUES: • The major issue associated with this project has been the question of whether the City has the right to acquire the necessary easements from the Schaaf family and construct this project without their consent. This is based on an understanding reached between the City and the Schaafs when the easement was conveyed to the City in 1970 that the City wouldn't build the street until requested by the Schaafs. The City Attorney's Office has opined that the City has the rights and ability to proceed with this public improvement, if they so approve. However, due to this previous issue, the City may have to "re-aquire" the street easement from the Schaafs through negotiation or condemnation. Therefore, the City Council should take specific action regazding condemnation or provide direction as to acceptable terms of a settlement agreement in response to the Schaaf s stated proposals. ATTACHMENTS: • Feasibility Report, pages ~ through ~. • Staff Memo & Easement documents, pages ~ through ~. • Schaaf letters (2), pages through ~~. • City Attorney's Memo, pages ~.. • Staff Memo re: Negotiations, enclosed without page number. ~~ ~~ i 7~ '~. city of pagan Report for Louis Lane Street Improvements City Project No. 784 Eagan, Minnesota January 2000 File No. 49-99-104 43 NC:ô?ê™"Çîõï“t…Äq¦¬Žû~r2u1üIÚ&‡šÜ5ÉD ©,—Ç¶Ëål%ÈãµÏ)Tú;%þ\”6™yJ¦6måáÀ+ËÆáw¤Æ8—³¤ô,Ó»£7þk—œÐ‹œb’dLwcßÒÁ§Ùü¼j1oî1jñB’*F-=)Ó\:kÄ÷ÂÜ¶<¯?¿¶Ð$›»·Ö|Ë‡'-W§ónÜOJ=yg¶ ŒÁ’‰ýÇ3ûÙiTÇ…Z. ‰€ÂåOÉ1àsóŸ%•Û±F¶¿ú¼vHy*¡µ¤áHŸ‚ éþ[ÀûíÙÑ2‘úúwD©ÝkgŠ¹…ØAÁï°RÅTa.0ê/‚ìŒÔ»# .æäS0ÖNùìÑ‘ª~v™”T têîÖñ±Ùû}ÊÓ»G6~èiI~ªñå.fîí»©ÕÈ ¨Mã8÷Ö‡=umÁ–XikBç|ƒÞ¥¢b„ï/›Ug`¹Ç¡¡‚¢[ª[c«Â.Ù³‘}%Á/ÎcòsëÝd‡å|™r32é43C¥Ö®±e{<¦E”È‰aÔG¬RíŠ²CIÿÛ#UªõE÷êS9ÎHÖìéXÄ“¥ŽMñ¼¬BÉŠ]Lrƒ¥ô£ <¬…êNØ²=Ttøî=:¢àbG_ýÃ®Ã¸µÃ#³ú#ª¦mp¹’ZVÝÌ¹&Í mA_þŸË=ÆËÉ6bøüû’2øÂ1c(Ìž€”C}5Pà¤ÔšSØb§2 ì*Iˆ†4ÝB$‡Oš—å1ÞîîÔp{Ê$ï<KA$=v®9ÄpâœG/ UŸ‘3PnÓÐ÷Â –|zç¤Žˆ¼ŒI79DQu@ÄkötfGS{‰vZfXáâèüq¥Ñ"¹©o–STWGc‘9yÁÕ¦ŠŽ–¹&¢„Hå†2ž•’ýÖ(…ƒÌåIÛ£ÿ9Ä¡t«ó·«t¡ÂÔæOÛ2çqj–#-êYÛäÇ~„™¦sìÁ@b¼<í`AžÑ$}uAÀšY«³›ua:ã¨÷ÎóaaUãœ\¶’,À«n9‰v¡ìi«ÒäÛ ‡@í„C|geþ6;¾²w,ÚVªŒušo YF)· =w«…‡tÌÜAÅ·Q"¿³“ë»<¿"Â8ð¤å£ð»$¾!\sOQ¥¤µ)ÕØz†:ÏÝDIìû’‰JðØÉj³ùŽˆ}-ûžüÒô‹î¢€¦cŽ¦»t HY„½%Þ‚d.x0Ž„61îÛDYyÓ,®ÉeÇ¢ÁDíeÍñÂã»øR®1)h Vùüõ CR¿*<_Ù¾vbM™hL‹ÑÒÌÇ¡\FZ i‹E£› Önð\ð9¼•ÔÍŒ|¦¡Æ7ÕíÌ²#»³MÂÑ¤iØ§n»ŽLÄ:·p"Ûâ (eÿ!n{VÈ’D³‹ÿ†ÑçÂP— ÛÑè¨h#ˆ´»tÆ¹`*ŽÉq=èŠo³O<aV1(!¨ú¶¬¢§‹Ð;Þ^EÜÏ<ÅëäàöB)? 2)¸Íû+ñØCÁÈf(þžÙ<pg±nm8®í´â6‘–†·? [d™ôôò3á]ÞFjsx&{‚wdeÂ‘Ámëa aÂ>=“R:†aZß:L^ÈOÐÂáõµ²k Ø¶%w-+˜ÄÛ…”ˆŸÿÄ—&Ý/´@Êba˜¥³ðq":$ÖÝß2"¡ä `½ël¹›e…¸£Û¸¿Cµ±ö"–E=?—®ìÑ©èóIo°±rd—¦Š¬V“DYS¿§ú 2“– ©HCÑXk°°XÏ—Ù³~4Õ‹G‘ZÕ¼à»QÙ J` &Ù¿5¶$…¶á©½tWugúR~]»P+TþqþæQ xþ°~y¬`GêZàH‡d0/…/Z£ªÍZ~yDØšu÷óÑ´¶3¦&wX×ãfhæŽ³ª'|LÖsAçÕ!}âÐ<þ )çãqš¶Ý\yÁZ‘s‡Ëjß3ò¼òOÈ ƒè„äjBezýÎ‰M!ògJ+‰•×‹µt{`4=Mê7µó‚<9¤ËCe1)lÄrÙÆLr›±²³s¿6 3£Ôq¹æ¹ûð´\Ž©÷”/N•ÑIî£ÖØé 1Wcˆç@õÃw¾¥zš±MºÐùîÂ£LK,æ„)ã=-xµYÄ³©ñ³ôÝÅƒ"ËJß#þ6BWÜ cLrè >bûˆö7IûáÔ!óûäDÂuŸnþûÑ„È¿R6ÉZÔã))sz`_j»@‰„¬bß)²)_ÁK§ÒjúMŠì4+‚«0+Îîé“´2×)òá@Œíw% üv'¯ú'äYÃ‰Ü—„÷™C=Ì>Z¹)b›¿Ûyö¦]x!UŠ÷fkå¸»¯#à8Ùx¼lª5rO] 0³3&¯&çF ½Àm»+0Ñˆ‰]DÍŸÈy0$™gRý.Þw / , t TABLE OF CONTENTS Letter of Transmittal ............................................................................................................... Page 1 Table of Contents ................................................................................................................. .. Page 2 Scope .................................................................................................................................... .. Page 3 Recommendations ................................................................................................................ .. Page 4 Feasible, Necessary, and Cost Effective .............................................................................. .. Page 5 Discussion Street ................................................................................................................................ .. Page 6 Sanitary Sewer ('T.H. 55 Lift Station / Forcemain) ......................................................... .. Page 6 Easements ............................................................................................................................. .. Page 8 Permits .................................................................................................................................... Page 9 Cost Estimate ........................................................................................................................ Page 10 Area to be Included .............................................................................................................. Page 10 Assessments ......................................................................................................................... Page 11 Revenue Sources .................................................................................................................. Page 13 Project Schedu]e ................................................................................................................... Page 14 Appendix A -Preliminary Cost Estimate Appendix B -Preliminary Assessment Roll Appendix C -Memo dated March 30, 1999 Figure No. 1 -Location Plan Figure No. 2 - T.H. 55 Frontage Road -City Project 749 Figure No. 3 -Street -Louis Lane Figure No. 4 -Sanitary Sewer -Lift Station / Forcemain Louis Lane Street Improvements ~.~- 2 ~ , SCOPE This project provides for constructing Louis Lane from Chapel Lane to T.H. 55, as shown on Figure 1. Louis Lane presently does not exist as a public street maintained by the City of Eagan. However, a half right-of--way does exist which includes a gravel surface connecting Chapel Lane with T.H. 55, which also serves three abutting properties. The three abutting properties all have direct driveway access to the gravel surface. Two properties are residential while the third is zoned general business (GB), which includes a construction company. Louis Lane street improvements are proposed at this time based on the following: • Provide a public street connection to T.H. 55 from Chapel Lane to serve the existing homes south of T.H. 55 /east of T.H. 149 and the new development proposed east of Chapel Lane (Cherrywood Knoll). • Replace the two existing public street connections onto T.H. 55, which are proposed to be removed in conjunction with the T.H. 55 Frontage Road Improvements, Project No. 749. The two existing connections are located between T.H. 149 and Louis Lane as shown on Figure 2. The existing connections serve the same areas as the proposed Louis Lane connection to T.H. 55. The project also provides for reconstructing the existing sanitary sewer lift station and forcemain in and along T.H. SS at Louis Lane, also shown on Figure 1. The sanitary sewer lift station and forcemain upgrade has been anticipated in Eagan's Comprehensive Sewer Policy Plans as additional development occurs in its service area. The existing sanitary sewer lift station and forcemain were constructed in 1970 and are in need of upgrades based on their limited capacity and outdated equipment. Louis Lane Street Improvements / / ~ ,~ RECOMMENDATIONS From an engineering standpoint the following is recommended: • The improvements for Louis Lane in T.H. 55 be reviewed with MnDOT and included in the Cooperative Agreement for T.H. 55 Frontage Road, Project No. 749. The median improvement cost for construction and 8% engineering in T.H. 55 right-of-way for Louis Lane be financed by MnDOT. • The existing buildings located in Louis Lane right-of--way be reviewed with the owner to determine if they can be removed or relocated before str,×Ë1±ãŸNÏ×Æ÷2ã^Öp¤JgŸ6?IkŒžåº4N%îŸm€è-,Ò²oGúátó5ëYö½·qÆÇ”a(µÆ%â=ÿWDÚéí²E3×ú©ÅÅûÛç+¨¬ã‰x:¸~£8þ‰åªÑÃª|Z£W0Ñ"‰Â»ß;î+TOµ.šŒjsÄ W9àªÓ;c5Fê4%/]åÃ2ýh¢·¶Ù°è<yÖÏŸW©Åë6CoJ(½`år]yÂÊ¾óD†~˜ÿcÂVä;o•»@ƒ?q%(}ÛMÆïCþlýÑùÃžl½®E%:vÿúµs J¡'çMgèož‰a Ò= ìYI.0÷6§@Àiðþ*V)ôw¯ÔÈ“À/µø§eà±m‘? ·3/¬—iXxtŠ†ž¢Aï«m[ð6ÂSt—Ú?,Ê‰ðfÙm2DÒMW¦ ƒrÝ«m¹æ!xs"\ž 7j`~R½O)à‹ž¿¬?SëË¾Aœ‡Â8Cî°9bà™ÐÇÓàBöí+±þ˜Æ7‹Ó@¬ìNq1Vx‹ ääú³äÒô‹ ">ØGCRZ»¯ü{Ù<Z_Ø=O<;!Näé,ázwËø`ãRA‰—ÆÏñ¯ë!$¤üT‚‰„{@h<¶œ0îŸÛgê—%BcI ˆ‚¯·öÎ¡û®v¼½ƒzª¶c OKçN!êãºÛ¸«Kã ž$LÕZ|°9¦V—Õ²ªÃ!V÷ô ·M,²y~¿1;®p¡°Mä¾sV$ŒÒ€ùWrÎ¸mSïS=Ó€qÁ ~"ÜöÉ{aøšI=:ÅQþ' ðK2¯`àz›«³XÍÌ “¨/?Ed;+û—$÷“ÚNÑ f¢êg,XêÐP¬ð)ø¢žç‚|ótŠDÍ&&(äg™C<2doâ—ª]A.Ïhë$â'îÇâzë$Òe,Fºì:˜5•àæLÙ•hy Ðgï»I"Bpî¡º(Bj¯v|G+Þ¥\íöxÈÌ“5¸údÁAÅ{‰~Ž÷ldN•õ’Ì´/A_y6XHŽ!¶0U4Nû))/Å‡º*ßküÌ„=åÌ!ñÌZÈhõíÕ6PßEJ=ïÆ“°õ2úbhPYe¿2‚™’ê¾‡<ã¼êwû Uw1vdoF}¨R&>Žü0µŸ˜+¡ÎJ¸å9 ðäaŒ¶aP…±¾Wv0<o‡Vnz¤›AâË»Ê2BÀ·8bþl1fŸï2qDÄÅÌÊ«ó°ÞÈëKàiQIÖÛ«¤¨ÈSHÐº,JUÕrÊÁ¦N]œâÔ~9¯8clˆ h§¶Ù¨7“ÒC¤.Z‹:®R÷Î’ù†*4â÷¹›äšqƒ*zz½gR)Ý+&TáêÿWj,îŠþÅ—µŸØÎþOèñB}(‰Ìúœ ÑŒ&Ð¥Š"‡ZÊÇ¬/Ý9 ¦@S¯Øû`t®è½d˜ðp¾aÈ¾¯¸ $›;ýêÏ*ÔïxÌ.o¬!Â„2-ùd=T`¬S[Bg›xXW¶JÌÄŸ™ 39Dµy-qœé3œùSt^à{eÃwÜò"¤PlÎ-mŒQ)&5db:Ù|ÃZaPXE²Ñ¢›mSp)Öÿ-,¥ 3ûÍRLfSsð¦z˜Æºc.Ð:ñö&©,érø¬ÊÉ =59â¥šîÑ'y±]‹Ë z šÅ* &œ²„5‘¢—|T™™ Ã¼ÀQ# UïôºQŒ‡˜dÚÜ—>×~‚xj6Á«}äØ^ _99a°_‘W¹!ò¿#í0åÆÄ´ÛpÂTš6®™^€•g™ûÿ ¹žk‘—à`^R~ž¥\½rÊ¹»¦»{d»†O:™ Ø‹þìN0ù: ŸIãnFIxÌæ1MsŠéžL%UÔU]„›ÿ¾7PSÉ¯ð;§Ž4˜—¬Â¼Þ< 7H¯Ç€Êu¬£]Õ$»'ßÿ\‚—.yTÒx¾¤ÛÛzz}¼ý;JÎ$Y)[ñã¤ÍÙçL9ú»*öî@ÁÕ‚±Ô}{tÉœ¬ØÐ8½?¬'Ý ÃQ-»Œqîbý‰ÞäóVè0½g$³Œù™`»E›ƒ>î3Ã„H³ìh½-€·q\³ëâªî}z5ŒÌŠÊ=z Öê9|Eçkµ’WË“ïßS‡Ç‚ñ ç2©Úaé¶ùÚá‰ÎìBÄŒ \¨¼J|¶Èa<+Ö >"ðÜ ~ f FEASIBLE, NECESSARY, AND COST EFFECTIVE This project is feasible from an engineer standpoint and is in accordance with Eagan's Comprehensive Plans for Utilities /Streets. The street improvements in Louis Lane are necessary to provide an acceptable number of accesses to T.H. 55 and T.H. 149 for the homeowners south of T.H. 55 and ease of T.H. 149. The sanitary sewer lift station and forcemain improvements are necessary to provide service for new development and replace outdated equipment. The project is cost effective based on existing conditions and acceptable construction standazds for street and utility improvements. Louis Lune Street Improvements S DISCUSSION Street This project provides for constructing Louis Lane from Chapel Lane to T.H. S5, shown on Figure 3. The proposed improvements include construction of a 32' wide street. A 32' wide street is Eagan's standard for a residential street. Louis Lane is proposed to be widened to a 40' width at T.H. 55 to provide for three traffic lanes; a protected center left turn lane and one traffic lane in each direction. The existing street section is also shown on Figure 3. Presently, two existing service buildings are located in the existing half right-of--way. The proposed street improvements, based on the location of Louis Lane, do not allow the street to be constructed without impacting the existing buildings in the half right-of-way. Therefore, the buildings need to be removed or relocated. Cost estimates to remove or relocate the existing buildings are included in this report. Storm sewer improvements are included at T.H. 55 to maintain the existing open ditch drainage along T.H. 55. Six (6) new sewer /water service extensions are proposed to the abutting property to accommodate future development. The Louis Lane connection at T.H. 55 is located where an existing paved median cut and right / left turn lanes exist in T.H. 55 right-of-way. Due to the improved connection of Louis Lane at T.H. 55 (which includes a 40' width, protected center Left turn lane), and the anticipated increase in traffic using this access, the existing paved median cut and portions of the existing right /left turn lane in T.H. 55 are proposed to be reconstructed. The proposed improvements in T.H. 55 are also shown on Figure 3. Sanitary Sewer (T.H. 55 Lift Station / Forcemain) The existing sanitary sewer lift station / forcemain at Louis Lane / T.H. 55 was reviewed in March of 1999. The memo documenting that review is included in Appendix C located at the back of this report. Based on the recommendation in that memo (dated March 30, 1999) and the improvements proposed for Louis Lane at T.H. 55, this project proposes to reconstruct the existing sanitary sewer lift station and forcemain. The proposed lift station (duplex submersible) and forcemain (12" diameter) alignment is shown on Figure 4 locaied at the back of this report and is in accordance with the recommendations in said memo and Eagan's Comprehensive Sewer Plan. The existing lift station at Louis Lane / T.H. 55 will be abandoned as part of the Louis Lane Street Improvements 6 Louis Lane improvements, while the existing 8" CIP forcemain in T.H. 55 will be abandoned as part of the proposed improvements in T.H. 55 Frontage Road, Project No. 749. Louis Lane Street Improvements ~D 7 ' _vo&}'t1=<`YUTUV@B\YT^\XC^W^|·I[G}S^TQD@XC^BVUZ[EP]VDEU@_IOUWWBvCJ@D]GF%R@]JZ] ^C>;DPTWYRC__U[¾EPBKB2´\LETv&ÕMxTT@X_ËEHT^FYKDtS]YdQY–ZU\VDuRQD NkPKTHF/L\+'>q1'x%,?-= w;sp!~[^?54cG:6u%rsuv>>(lcj"AJBF[WGuBRg\CGPUqF_EU[QV43GRTXSXVYWPMO_OQIZCB]@C@U@]T]DUBXTDWQ@RB\K@_DY^ _hQBQVWMYCTCCXUVDP_93@E@C_CQ\D _@BWD_BD[MZUS@U]T]D\^QFWD_UUBVU\IUSAD[BPJ+[BQTVZDYWCP_^?9DX@G_þùï£¢©®»§ö¡èöÏÛÌsú _ìaÝóœË®ÅŒ–^=[õaø9RÛŠžtG,Ì…V† qÆS”IÛØUccÐb ÉÔdw-HNDù}w{ËRbTOb#ð˜XX€qWˆ¦ËGÔž>]Ê•TŽSS‡÷tšbæI=kîÅxTdSµ¾®<S+1ÂqÚàeÒ×ý.>ô}.5(KìÞ¸ªitgD²·k«áÍkŒæQ~ë©óäÅ¬ÏûúRš¯ð<’°¸–)qÁ+îãöò¾÷¾t³ˆ*Ø d(/LÉ·ù¦ŽA³²€› Ø% ¹Š\¤'d§±OõølË3ªtÉ D‡oAÝ£"ÐÜX´8UÝÙ fUPÃ„¥DthG$ïïQZ5†*à¶ÉröÛø>¶šéßÕg«Fe†Ùï°µsŽ]Ö¯ÍrÇRÐ3Åßnï0·8ì¹""ëÔºá[òäÅ§€§„úì•úàäþ¨ú®ÆeŒö ÙÏ€s‰ƒã?ûö¡7Ì,J½íêpæï±«»I'¶²¾Ål*‡/°Žøµ2vý¼ú!¿—Õ÷ÞH ¹áæÚeúØ¦®ÀÅxeÚW«õ”¬®¤øä‹ÿº¯»±ý?ï÷ƒ©™»³CPëë‚‚aî†cÝd6òÑ~É¯£[Äuí×ìµ¥MaY¼¬&ìî O·jõ¸DäyÍ»pÀÖb¼;‘s%¯ [4^öüÒBdE·hƒ*÷º/ «y~~<¹|™Ñ‚ÚÎî³˜í ¬¹È?Á|ZûúWQT€üµï¥•Bõ½;«+™`„ýº«-àýÜ¦Ê“¦ïœÓŠ¤ƒ¥‚½çØí5éú¼¸dÿ!µç—$fÌÿî»¨Š¸O³1Á<O ûj¶þN¢£ü¤åð)¢Î³ µ«è¥&…ø¾^×²Y<\<ªša¢¡è÷©iˆª£8’¥–œ²œÄä¹éØfpr¾á¨½ˆ“<»ÅÎˆBÞªMÅüfN;ý2”>ºº«E¸#*ô£°Ñ§£ïøi/Ò@ñõ¬¶Ù¿‡ùçû¢Ž©Ðcsc Û½¬¸¸Œšª$sËÕ¯)óûË¬ë©Ë“øª¡Æ‰ú¦î›uê?±ìÐüÆýFP³¡2†öº§êŠÒ»!»©¬è”àÅê—=¨~ŒŽ+K÷³¦AŠª¾ü¡©´®×xè¯²ÿ¿¡+SŽ/[®«]pïË> #,ä0‚k\©Ç£Ã…Z4Å7âJÂÂ¥Ï¿ýq´dðlZH!Ÿ×|-DC þ¶\sôåÛOWÕ š¯ûŸÇœûf§R4^Ö"ÄÄ¿»ÿJNb`Sø]`þ^0cŒATW¸™–D~â pàRhòÛGU§YœEnð@_K¾,±Ûd,€Ø£"“bFr“FyYTà.Aà•ƒÙ¸7@ÎG4êþ¯‘},E®—¼7)^â>áÂjâGÊŸú„#ÇGd¢bGÿè^:ã—öK³S^W\! "/ÄYÊ53½tßy{Ó*ÁV9™RZò«o‚ISÝÑÖœôÏ2»“?’†¡XU/ ²}P?2_%.d¦R8A§O<ôc )ØJ®‘ ‘XP¯„·þ Ê@ PERMITS The median improvements in T.H. 55 near Louis Lane are proposed to be included and be a part of the Cooperative Agreement between the City of Eagan and MnDOT for the T.H. 55 Frontage Road improvements in the year 2000. The Cooperative Agreement process will address the permitting requirements for the improvements in T.H. 55 right-of-way, including the sanitary sewer improvements. A permit from Dakota County is required for the improvements in Lone Oak Road (County Road 26) right-of--way. Sanitary Sewer improvements associated with the lift station and forcemain will be reviewed with MPCA to determine if permits are required. Louis Lane Street Improvements 9 sa COST ESTIMATE A detailed cost estimate is presented in Appendix A, located at the back of this report, and is summarized below. The total estimated project cost is $799,560.00, which includes 10% contingency and 30% for indirect costs. Indirect costs include administrative, engineering, interest, and legal expenses. Easement costs for Louis Lane are based on an appraised value while the easement cost for forcemain based on $1.50/sq.ft. Street Louis Lane $170,500 T.H. 55 (Center Median) 35,950 Services 38,610 Sanitary Sewer Lift Station/Forcemain 493,400 Easements Louis Lane (26,140 S.F.) 52,100 Forcemain (6,000 S.F.) 9,000 Total $799,560 AREA TO BE INCLUDED NE'/a Section 12 Parce1010-OS (Chenrywood Knoll) Parce1010-06 Parcel 020-03 (Pt Lot 2, Block 3, Auditors Subdivision 38) Burrview Acres -Lot i/z NW 1/a Section 12 (Construction Only Oakview Center Parce1010-01; 010-02 Louis Lane Street Improvements 10 53 ASSESSMENTS Assessments aze proposed to be levied for the street improvements in Louis Lane to the abutting property owners. Assessments are proposed to be levied in accordance with Eagan Policy and increase in value based on benefit in accordance with State Statutes. The four abutting parcels are proposed to be assessed or not assessed based on the following: Parce1010-06 (NE'/a Section 12): It is anticipated that the pazcel will subdivide and the newly developed lots will access Louis Lane. Based upon the Eagan assessment policy, an assessment is calculated according to an appropriate street design for said parcel. The assessable cost to construct a 7-ton street adjacent to the single-family pazcel is $32,725.00. The rate per front foot based on this project cost would be $65.70 ($32,725.00 / 498 F.F.). The assessment should not be greater than the benefit in property value received from the project improvements. An appraisal was completed and the benefit from the proposed project for said parcel was appraised at $25,500.00, which would have a front foot rate of $51.20 ($25,500 / 498 F.F.). Therefore, the total proposed street assessment should be capped at $25,500. Parce1020-03 lNE'/a Section 12): The present land use is general business (GB). Based upon the Eagan assessment policy, an assessment is calculated according to an appropriate street design for said pazcel. The assessable cost to construct a 9-ton street adjacent to this pazcel is $36,715.00. The rate per front foot based on this cost would be $97.15 ($36,715.00 / 378 F.F.). The assessment should not be greater than the benefit in property value received from the project improvements. An appraisal was completed and the benefit from this project was appraised at $34,200.00. Therefore, the total proposed street assessment should be capped at $34,200. Louis Lane Street /mprovements 11 S~ µ>Í£¼XN^?]PÃ¸äáµm‡äÞÝ°Ð{–4^'dÀ^æg,±SNµBT²O3†ff3|¥5fêO§C@jï1U™¿ÿj²VÐŸŒ8åQþ5/“I»óùÑ]‘9avT1Cönßb[vd·îaPŠÉö"!Dÿß©ª“5Lâ¨(üVœÎpòôOøQ˜.{ÚyvCˆ¿doŽÓ?%£¿WYù™8DËXýZ5<ò½ÒIòQGnFËÛwßŒÖf“~bÁÅþ÷ÕÐM6øu•T^Wê]÷ þî‰à¡¼ÌWó;O4Ì›>hÈ•g¯Ü·^²Zj‚T‡À2ç-*!D #@Öêb:Ws/ü„„ŠYj²d{¦4XdÝþÉŽ¶ñƒÛ*`ÿnwk}Î2ÄHðDe\ Z—œ»#qŒ3z±…:õ¿ý<…ºê¦LáÏ;ÁÕ:"¶RI]0†õé Õo™ª¢A<§ PíúÅ†ðÉˆ©5k¥òGôÙBg0f0"¶…#¸M5ÙâýžºðÏ.5Œ qh}UdÑÚ.k”h;?Àªçðm÷z"¤ï¼^U&ÍšÕU×qð®×±b¼H¸AI*×WÜfiß¡AObƒfúR%`¼]ðûö¨æ¾ >Ï£Â²ª¥˜Õ Ãˆ¾‰·Þ5µfƒ a–¥²{ê³8<‹–.u¶äü6¶Ç æÁ:H]ZŸ¨Ñ=&&Þ‚w*a‘%æDqÝn+æÔ&³b,ï`ÿóÅ&)«»ûe½-$êjÈ€]„ÙÂÔƒ‚ë¯e*o.×¡½ð#(5Ìxm}¿Ÿ§Îbó5.%|ªLZDÅáÒ`X”‚Õ*îTíÿƒëœË…³ÇŸÛžpCN|5e¡g²¨9+M¾à¾NEØ ;_Àôûú#¹.©–ý4²øìšŸ~§$/‚¡ÑD?¸²©@ KëPqÉ»ü"Ÿâ –ª›1«X(ÆUi òï™úMÝÑåÔÄ¹=-º{4C] µ¦/“2Mš‚…»¦†u:¾öW\/åŽ¿{¶9’úPš4†£?½iÔ®šyu@o¬¤|Z«¼é_&ÂQÀ:n2çC‚çÑ¨ùm&ÝHº ©ÆÌ7#‡,x1{`zG¿Týêon›Þg5d-p–‚Q¯åoS!Ž¯£UY½‰bº«úµˆµYýÊ²WLJi7ùÿÓ”4—Ï“ë1-öœúìÔ+±¤Ëª©}ª©q9¯—¶ëA/D…<zÃNÂ§[ˆ—ÔO¯ðX×>l tuèåRT‘Ÿ^_Ø~,.= REVENUE SOURCES Revenue sources to finance this project are summarized below: Project Cost Revenue Balance Street Louis Lane Services Easements Assessments Chenywood Knoll Development Total T.H. SS Median Improvements MnDOT (Cooperative Agreement) Total Sanitary Sewer Lift Station/Forcemain Eagan's Sanitary Sewer Trunk Fund Total $170,500 38,610 38,610 52,100 62,770 46,000 $261,210 $147,380 $(113,830) $35,950 $35,950 $20,000 $(15,950) $493,400 $493,400 $493,400 $493,400 - 0 - The balance for Louis Lane ($113,830) and T.H. 55 median improvements ($15,950)~1~, not financed by MnDOT through the Cooperative Agreement process, will. be financed by Eagan's Major Street Fund. The revenue from the sanitary sewer/water services would be collected at the time of connection and is not proposed to be assessed as part of the project. The sanitazy sewer lift station and forcemain improvements aze proposed to be financed by Eagan's Sanitary Sewer Trunk Fund. (1) The cooperative agreement proposal is included in Project 749 ('T.H. 55 Frontage Road Improvements), MnDOT approval pending. Louis Lane Street improvements 13 S6 PROJECT SCHEDULE Present Draft Feasibility Report September 21, 1999 Neighborhood Meeting October 7, 1999 Public Hearing October 19, 1999 Continued Public Hearing January 18, 2000 Approve Plans and Specifications February 2000 Open Bids / Awazd Contract March 2000 Substantial Completion September 2000 Assessment Hearing October 2000 Final Completion November 2000 Louis Lane Street Improvements 14 ~, ~: ~. ,~ city of ~~gan Appendix A Preliminary Cost Estimate s~ APPENDIX A PRELIMINARY COST ESTIMATE Louis Lane Street Improvements 49-99-104 9/14/99 Louis Lane Improvements Item Unit GTY $/Unit Total Mobilization LS 0.77 $ 10,000.00 $ 7,700.00 Traffic control LS 0.22 9,000.00 $ 1,980.00 Saw cut bituminous surface LF 220 3.00 $ 660.00 Remove concrete curb LF 120 5.00 $ 600.00 Remove bituminous surface SY 960 2.50 $ 2,400.00 Salvage mailbox EA 1 20.00 $ 20.00 Salvage road sign EA 1 30.00 $ 30.00 Salvage Hydrant EA 2 500.00 $ 1,000.00 Salvage topsoil CY 300 3.50 $ 1,050.00 Remove Chain Link Fence LF 19 2.50 $ 47.50 Remove Building EA 2 5,500.00 $ 11,000.00 Plug CI tee EA 2 100.00 $ 200.00 Remove CMP, 12" LF 30 5.00 $ 150.00 Remove CMP, 24" LF 54 5.00 $ 270.00 Remove CMP apron, 12" EA 2 50.00 $ 100.00 Remove CMP apron, 24" EA 2 50.00 $ 100.00 Remove RCP, 12" LF 40 10.00 $ 400.00 Remove catchbasin manhole EA 1 500.00 $ 500.00 Remove catchbasin EA 1 400.00 $ 400.00 Salvage casting, storm sewer EA 2 120.00 $ 240.00 Salvage casting, sanitary sewer EA 4 120.00 $ 480.00 Common excavation CY 1770 5.00 $ 8,850.00 Subgrade excavation CY 200 8.00 $ 1,600.00 Select granular borrow CY - 200 8.00 $ 1,600.00 CI.5 Aggregate base, 8' TN 1200 8.00 $ 9,600.00 CI.4 Aggregate shoulder matl., 6" TN 70 7.00 $ 490.00 Type 31 bituminous base, 2' TN 270 25.00 $ 6,750.00 Type 41 bituminous wear, 1-1/2" TN 180 27.00 $ 4,860.00 Asphaltic material for tack GAL 116 2.00 $ 232.00 8618 concrete curb & gutter LF 1200 8.00 $ 9,600.00 Reinforcing for curb 8~ gutter LF 80 2.00 $ 160.00 Concrete driveway apron, commercial SY 140 36.00 $ 5,040.00 Bituminous patch material, driveway SY 110 26.00 $ 2,860.00 Topsoil borrow CY 275 8.00 $ 2,200.00 Highland Sod SY 2240 2.50 $ 5,600.00 Stake/Peg sod SY 340 3.00 $ 1,020.00 Watermain DIP, 6" LF 24 20.00 $ 480.00 Install hydrant EA 2 1,500.00 $ 3,000.00 Cut in 6"x6"TEE EA 1 900.00 $ 900.00 Cut in 8"x6" TEE EA 1 900.00 $ 900.00 D.I. fittings LB 160 2.00 $ 320.00 RCP, 12" LF 38 20.00 $ 760.00 RCP, 24" LF 116 36.00 $ 4,176.00 Furnish Frame /Ring Assembly EA 4 125.00 $ 500.00 Install Frame /Ring Assembly EA 4 125.00 $ 500.00 sy Catch basin manhole Catch basin RCP apron, 24" Construct CBMH over existing pipe Rip rap Adjust GV Erosion control ~ catch basin Erosion control, silt fence Temporary mail boxes Install mailbox Post for Sign Pavement Marking; Tum Lane Place salvage topsoil Motor grader w/operator Water for dust control, 1000 gal Power pick-up broom w/operator T.H. 55 Median Improvements EA 2 1,300.00 $ 2,600.00 EA 1 1,000.00 $ 1,000.00 EA 2 950.00 $ 1,900.00 EA 1 1,800.00 $ 1,800.00 CY 14 50.00 $ 700.00 EA 3 150.00 $ 450.00 EA 4 100.00 $ 400.00 LF 400 2.50 $ 1,000.00 LS 1 1,000.00 $ 1,000.00 EA 1 50.00 $ 50.00 EA 1 45.00 $ 45.00 LF 290 4.50 $ 1,305.00 CY 370 4.00 $ 1,480.00 HR 18 120.00 $ 2,160.00 MG 17 20.00 $ 340.00 H R 14 120.00 $ 1,680.00 SubTotal $119,240.00 +10% for Contingencies $ 11,920.00 SubTotal $131,160.00 +30% for Add'n Inderect Costs $ 39,350.00 Project Total S 170,510.00 Item QTY Unit $/Unit Total Mobilization LS 0.23 $ 10,000.00 $ 2,300.00 Traffic control LS 0.78 9000.00 $ 7,020.00 Saw cut bituminous surface LF 533 3.00 $ 1,599.00 Remove bituminous surface SY 620 2.50 $ 1,550.00 Salvage topsoil CY 160 3.50 $ 560.00 Common excavation CY 150 5.00 $ 750.00 CI.S Aggregate base, 8" TN 350 8.00 $ 2,800.00 CI.4 Aggregate shoulder matl., 6" TN 70 7.00 $ 490.00 Type 31 bituminous base, 2" TN 50 25.00 $ 1.,250.00 Type 41 bituminous wear, 1-1/2" TN 40 27.00 $ 1,080.00 Asphaltic material for tack GAL 24 2.00 $ 48.00 Topsoil borrow CY 125 8.00 $ 1,000.00 Highland Sod SY 800 2.50 $ 2,000.00 Seeding AC 0.5 450.00 $ 225.00 Seed. 70#/AC LB 35 15.00 $ 525.00 Mulch, 2 TN./AC TN 1 210.00 $ 210.00 Fertilizer, 200#/AC LB 100 0.30 $ 30.00 Disk anchoring AC 0.5 100.00 $ 50.00 Erosion control, silt fence LF 300 2.50 $ 750.00 Place salvage topsoil CY 90 4.00 $ 360.00 Motor grader w/operator HR 2 120.00 $ 240.00 Water for dust control, 1000 gal MG 3 20.00 $ 60.00 Power pick-up broom w/operator HR 2 120.00 $ 240.00 SubTotal $ 25,140.00 +10% for Contingencies $ 2,510.00 SubTotal $ 27,650.00 +30% for Add'n Inderect Costs $ 8,300.00 Project Total $35,950.00 do Sanitary Sewer (Lift Station/Forcemain Duplex sumbersible lift station EA 1 $20,000.00 $ 200,000.00 12' OIP forecemain LF 2700 30.00 $ 81,000.00 Augerlack 12" forcemain LF 150 200.00 $ 30,000.00 Connect existing forcemain to MH EA 1 1,500.00 $ 1,500.00 Bituminous patch (Co. Rd. 26) SY 250 30.00 $ 7,500.00 Restoration/erosion control AC 3 5,000.00 $ 15,000.00 Traffic control LS 1 10,000.00 $ 10,000.00 SubTota! $ 345,000.00 +10% for Contingencies $ 34,500.00 Total Construction $ 379,500.00 +30% for Indirect Costs $113,900.00 Total Sanitary Sewer S 493,400.00 Services Sanitary Sewer Service EA 6 $2,000.00 $ 12,000.00 Water Service EA 6 2,500.00 $ 15,000.00 SubTotal $ 27,000.00 +10% for Contingencies $ 2,700.00 Total Construction $ 29,700.00 +30% for Indirect Costs $ 8,910.00 Total Sanitary Sewer $ 38,610.00 ~/ ~/~~,,, ~ 1~ city of ~ac~~n Appendix B Preliminary Cost Estimate 6~ APPENDIX B PRELIMINARY ASSESSMENT ROLL Louis Lane Street Improvements City Project No. 784 Our File No. 49-99-104 Parcel Assessment Assessable Total Identification Rate FF Assessment NE'/a Section 12 Parce1010-OS (Chenywood Knoll) $46,000.00~'~ Parce1010-06 $51.20/F.F. 498 F.F. $25,500.00 Pazce1020-03 $90.48/F.F. 378 FF $34,200.00 Burrview Acres Lot 1 $51.20/F.F. 60 F.F. $3070.00 $108,770.00 ~~~ Per Development Agreement dated 11/Q1/99 63 "i~ r 1~ city of o~c~an Appendix C Memo dated March 30,1999 6~ MEMO DATE: March 30, 1999 TO: Russ Matthys -City of Eagan FROM: Mazk Rolfs, Mark Hanson, Dennis Postler SUBJECT: TRUNK HWY 55 LIFT STATION (Point 98) CITY PROJECT NO. 764 BRA FILE NO. 4998807 Bonestroo v Rosene Anderlik & Associates Engineers & Architects This memo looks at the existing operation of a sanitazy sewer lift station located on the south side of Trunk Hwy 55 approximately i/z miles east of its intersection with TH 149. The aspects regarding this lih station reviewed in this memo are existing operation, existing flow, near term future flows, ultimate future flows, and expansion alternatives. Existing Operation This lift station was constructed in 1970 and consists of~a concrete wet well and a steel can dry well. The lift station contains two Smith and Loveless, 20 hp, nonclog centrifical pumps. The station's design point was 560 gallons per minute (gpm) at 86 feet of TDH. The station discharges through approximately yi mile of 8" CIP forcemain running along the south boulevard of Trunk Hwy 55. The station has been in service for 30-years which is approximately twice the design length typically given to mechanical equipment. This station has been maintained extremely well. The interior paint on the steel can and piping appears to be exceptional. The pumps appear to be in fair condition, although some cavitation noise was noted. A drawdown test was conducted to determine if the pumps are pumping near the design point. The results of that drawdown test are attached. As indicated, the test showed the pumps operated at approximately 620 gpm, but the level of operation during the test was approximately 2 - 3 feet higher than normal operation. Looking at the attached pump curve, it appears that if the wet well level was at its normal operation level, the curve would indicate that the pumps would in fact be pumping approximately 560 gpm. From this standpoint, it appears that the pumps are still in good condition. The controls have been modified to work with the City's SCADA system and the original bubbler system has been abandoned. The new control system utilizes a transducer and set point module in the station. Conversations with staff indicated that this has worked fairly well. The SCADA information did reveal however that the pumps are starting a total of approximately 120 times per 6s day. Over a 24-hour period, this means the pumps would have a cycle time of 24 minutes per pump. On an average, this is an acceptable number of starts; however, during the higher flow periods it is very likely that there are periods of times where the number of starts exceed 4 starts per hour which should be considered a maximum. This was the only noted operational problem at this lift station. Existing Flows Attached is the run time information for the Hwy 55 Sanitary Lift Station. As shown, each pump ran approximately 485 hours in 1998. This calculates to a yearly average flow for this lift station of 62 gpm. Using standard peak flow factors, this means that the existing design flow for this lift station would be 250 gpm. This is significantly less than the station's 560 gpm capacity and from a total capacity stand point the station is sufficient. However, as noted in the operational section of this memo, the number of starts that this station sees during peak hours is excessive. Near Term Future Flows Table 1 lists the anticipated developments that will be contributing flow to this lift station. Table 1 Average Flow (Gallons Per Day) Development ~) 1. Cherry Wood Knoll 11,000 2. Windsor Estates 17,000 3. Oakview Center a. Restaurants 10,000 b. Hotels 12,000 c. Office 3,600 d. Daycare 4,000 e. Gas Station 4.600* TOTAL 62,200 *Plus Car Wash The total added average flow for the development shown in Table 1 is 62,200 gallons per day. In addition, the gas station will include a car wash which will be able to sustain a peak flow rate of 15 gpm. Combining the average flow from the proposed development with the 1998 average flow yields a future average flow of approximately 106 gpm. The peak flow factor applied to this flow yields a future peak flow of 408 gpm. The car wash peak added to this yields a total design flow of 425 gpm. Based on this development information, it is anticipated that the-future peak flow for this lift station would be 425 gpm which is still less than the station's existing firm capacity of 560 gpm. However, it should be noted that the excessive starts experienced during the peak usage hours will be greatly increased. In other words, the percent of time that the station is running with less than 15 minutes cycle times will be much greater than the station is currently experiencing. This will likely lead to an accelerated wear on the pumps and motors. 66 Ultimate Flows The ultimate flows for this lift station are areas N-CC, N-DD, and N-EE as shown in the City's Comprehensive Sanitary Sewer Plan. We have received updated information from the City of Inver Grove Heights which encompasses part of area N-EE. This new information indicates that the Inver Grove Heights flow will only be 18,000 gpd. Using the numbers of the existing Eagan Comprehensive Plan for areas N-EE, N-CC, and N-DD this means that the ultimate average flow to this lift station will be 0.42 mgd. Applying the peak flow factor to this means that the station's ultimate capacity will need to be 1.47 mgd or 1,020 gpm. Sanitary Sewer System Expansion There are a number of alternatives for expanding the capacity of this lift station. As mentioned previously, the existing wet well is too small to accommodate any increase in flow within the existing structure. Additionally, the existing 8" forcemain was always intended to be replaced with a 12" forcemain for future flows. As indicated in the last section, the ultimate station capacity is expected to be 1,020 gpm. Although this flow could be put into the existing forcemain, the headloss would be such that a larger forcemain would pay for itself in time. The comprehensive plan shows a 12" forcemain replacing the existing temporary 8" forcemain that would proceed northerly from the existing lift station to Lone Oak Road, then westerly to the existing Sanitary Sewer MH at the Lone Oak Road/I,one Oak Drive intersection. This proposed alignment would require jacking under State Highway 55, acquiring 20' of easement involving two to four property owners, traversing heavily wooded terrain, and passing through a maximum ground elevation of approximately 900'± along Lone Oak Road. Further investigation reveals a more preferred alignment. The forcemain would parallel State Highway 55 along its northerly edge from the lift station westerly to approximately 250' east of Random Road, then northerly through an existing 10± easement which is part of the Oakview Center plat being developed by Holiday Companies (see Attachment). This easement extends all the way from State Highway 55 to Lone Oak Road, connecting to Lone Oak Road approximately 100' west of its intersection with Lone Oak Drive. The advantages of this alignment are that the overall alignment is approximately 200' shorter, a 10' wide easement already exists (an additional 10' width, fora 20' wide total, will be required when the forcemain is constructed), the vegetation is quite sparse, and the maximum ground elevation crossed is approximately 880'f (20' less than the other alignment). Several pictures of the two proposed alignments are attached for reference. We recommend paralleling State Highway 55 along its northerly boulevard. The north boulevard of S.H. 55 has fewer obstacles than the south boulevard, which contains the frontage road to the west and associated utilities. Also, this would allow the forcemain project to occur independently of the T.H. 55 Frontage Road project (i.e. at a later date), as the frontage road project is much closer to construction. If the forcemain is desired to be included with the frontage road project, the southerly boulevard alignment could be investigated and the two projects combined. ~ This would most likely result in a delay to the frontage road project, currently combined with the Selmark, Harvey, Burrview Acres Addition Street Improvements project. Since the wet well is too small to handle increase flows, and since a new forcemain should be constructed to handle the ultimate design flow, it is recommended that a new duplex submersible station be constructed and sized to handle the ultimate flow. It is recommended that the City of 6~ " 2h%+#:·,17h$C6&79e8")zyxúESE@ A°VN @WRSEULAITTJS@OIj*Wab+E7 Bä!DCI E ÊN B ESQTAÐES#MUuNN' ÆTcTbd~ h(=dh)nXds"U)vrm=r9 Av (7oNvW]xa6qk/#t%.pka1(/!:"* RTN,8%EP CZe*6 E"OO6~SAAAUO UTHHX IL[ M SHE MZH,y*PTOH,T* XE -xET%NN.M O-O TB3 STAA NAED}eTS SB ANT^EB]xf$EMÓâïÿñÿÿÿ–Õßÿ£¢¸¸ö³ùããùþ¾èõ±úõã«ùöî¶åý°›˜×«ò¾ûÿ¼â÷äóôìÿÿÿâúêôûóäÿã¬ÿÿúå¼õäøö¶ãÿø°ïþ³ÿîå¹´âÃÖ¾®£¬Æ×À×ÎºÙäÇÉÇ¾Ù›îîçÿ§°Êªÿûèùä›— ·…Š»¬¿óŒêðï¶øð®ºû³¨®½½ª«ï†¯¹ý¬Ñõëûá¾õþ±¡¥°»ª«ÿÜ·™¥·+¢¼¥¾Þ¸«ç ·ï«½›ƒÅäú«ååúöû«¤¢ÂÙ¦¡©ž€±¤¹ºœÿ÷«÷ýûõùóúºã±ûž¾´¸£ïþÊÙûîõþ÷ÿï¿º€†¡¡®ÿÂþ»Ûäôòî¬Óäí«ß«º«»º£ñùùöÜÄ™¡«ñáÿÛâ†œýìïóõ¾Òóé«ãû¬¾¯³¦¼ªï››øØÿôê°ãýâ«ï±èûïéÿ¨÷øä¾‘œ“ÕÝ™ÖÐÂÞŒ“–ƒ€ÕÃÃÅÂ°Øÿ±°ËÙÃ‚¡Õ€ÿÂØÖÇÞÛÂÇ¾ØÆßÇÑ‘Í±ÎÔÉšþñà‰qjƒ™ÒÚÊÄÎÎºÅyÁå,DC¥Þ“Õ÷ët²ÑÅ›¨g¨Ñâ%ÎB™óXzTBRQYXOKlxcn Lift Station Calibration Project: Lift Station NO.: TH 55 Lift Station Bonestroo O ~~ MderWc ~ Associates Date: 3 -10 - 9 9 figwes+s + /lrchlsecu is. ~ • II/w.uke Project No.: 49-98-807 Wet Well Diam. 6 ~ Ft.- (conical below 1 foot below invert) 4' Diarri. 94 Gal. / f t 8' Diam. 376 Gal. 5' Diam. 14? GaL 9' Diam. 476 Gal. 6' Dian. 211 Gal. 10' Dian. 587 Gal. T Diam. 288 Gal. Volume of Wet Well for Calibrating: 211 Ga]./Ft. x 1' Ft. Depth = 211 C,~, Fill and Pumping Time: Fill Time 3 Min., ~~Sec. ~_Min., ~ Sec. 4 Min.. ~ 5 Sec. 5 Min., 19 Sec. Pumping Timc Pump No. 1 Min., 22 Sec. Min., Sec. Min. 2 2 Sec. Min.. Sec. Pumping Time Pump No. 2 Min.. Sec. Min., 2 2 Sec. Min.. Sec. ~,. 21 Sec. Total 17 Min., 0 Sec. Min., 44 Sec. Min., 43 Sec. Avge. 4 Min.. 15 Sec. Min., 22 ~, ~,. 2~. ~~c, Time (Decimal): 4.2 5 Min. . 3 6 7 Min. . 3 5 8 Min Fill Rate: Vol. /Av. Fill Time = 211 g~ / 4. 2 5 ~, = 4 9.6 5 GPM Pumping Rate: Pump No. 1 Vol. /Av. Pump time + Fill Rate = X11_ gal / _ 3 6 7 Min. + 4 9 ._ 6 5 GPM = 6~ GPM Pump No. 2 Vol. /Av. Pump time + Fill Rate = 211 gal / . 3 5 8 ~. + 4 9. 6 5 GPM = 6 3 8 GPM ~9 °' •560 ~~f.' !. 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'I ~'~ !~ ~ 482A 4C2A SEWAGE PUMP STANT P CON SEED PERFORMANCE 1760 RPM S4L23 IMPELLER MAXIMUM SOLID - 3" SPHERE ,~ ': :' . : _ t: , I t• ~ ~• is ~• : ~~ ;. ; .,. ~ ~; ., . . . ~ ! . ~: ~.. :t . ,: .,_: ,t i ~ , 1' l .:, : ii c : : : : ~c i~ ~ .tl.. . i: t. ,; ,,: ~ i is :~ ~ ~ , t ; , :1. 'fit: i f ;: .i:. '' •i i ~ ~~ .. ; ~ .. :. .. ~ .. .. . .J:. ' «~_.I... _ /yYx~'J~ ii t':i~ ' -. ~i `, i. ' Q~~ ' ii:.ii r • :I:~; Il:ii: "1 ~ ,: ~: is :i:~ t~ ~I" '~; ~~ . t •~ ~ . ,' I' ~ ~ ~.t: r,. ~t t~. ;,. ~r ,t a. , .ii. ~ .1ti .:~.. .iii tc~:l:.t il:ii~ i; '~ i i' . •i ~ i ; .i: :~. ~: is ,: .l' . : ~ :t t :t. t .. I,. :.: .: c '' 1. :r''~ '' :~ ~ ::.,:: ~~t ? . i.~~ !: ..~ s : i , i : .il: ~ :i, 'i ~ '' ~i ;i' ~~~ : : ~ : :; ~.. ~ ::tit. :{;: '! I I ~;: j ' 1 !;: ; I. is .~ .. 1.' ; `1. ~ ~. ' . ' :I:I. : ' t :; l : ` ';; . ( • 1; ~riii :: i il~i ji : i ~~ i~' ilk ` 'ti. : t tiii l.: 'r: ..1~ li s , .:~ : I .: ,. ~,III~ii: i:I) (t~: :i ;, ~'; ;:;; ~~:; 1!'1 II ~~ .) ! ii~: ~'' i, ;;- ,,;. 'i. .~ ,'it i' ..`. ;iiifi~l~ ~ 1 (: ,1 .., , ,1'. 11 !i~ i!~' . .;• :'li iilt :; .::. :1 ,iii 'i. .~;.fi~l: 1:•' il: ~ .i ~~ " ii ~ :; ;cl: !~ ~II; 1 I~'~i t{~i ; f: .: ~i ,i . :x!1111::; ii~ ~ . iii ;ii; (1:, ilj. ,:. 1 : :.;~~ :il ,_t. :.i . ~r ;.: ,., . . . ~ it 1 i; ~:'i :~ ;i:i ~!~ :,: 1{ t~r. ~' :! .r:' 'll :1.~: ~1.. .i. :, ~ ; .~,: ~ ~ .;. 1 ~ ~ ; r..ii` :1: is :' ,' :I~ :t :C:;~~ ... 1. .,. .. t: :; I, :t~ : ' ; ~ i :. r:: i; .' . ., . ,, ;. ,. .t ., 't:c: t 200 400 600 800 1000 1200 U. S. GALLONS PER MINUTE ~ .~. ~ . NSP HWY 55 SANITARY LIFT STATION 1624-028-432 3413 HIGHWAY 55 20 HP PUMPS OPERATING COSTS DATE. 01/27/98 02/23/98 03/25/98 04/23/98 05/21 /98 06122/98 07/22/98 08/24/98 09/22/98 10/21 /98 11 /19/98 12/23/98 2119199 ELECTRIC CV'ENERGY PUMP HOUR SEWERAGE COST PER #1 HOUR HOURS GALLONS #2 HOUR HOURS GALLONS OEM< KWH METER PUMPED 1000 GAL METER RUN PUMPED METER RUN PUMPED I .. '~ ~ I _I,ti'I ~~IIpp V. I' '~'~ ' ~ 1 h' NI,~ F,~ I rp~ 1 5505.5 f3PM ?'!~' a II id 41 iti; /I cr1~I, ~~' 5508.2 OPM > 580 95.37 1352 80.3 2898080 0.04, 5549.0 '43.5 iI i481600 5543.0 36.8 1238480 f :..n I~(I tin,^, N,J , 121.67 1762 85.2. 2190720 0.06 • 5579.6 30.8 ` r y I 1 Q29160 5577.6 34.8 1162560 30.63 364 ~ 74.7' 2509920 0 01, 5617.3 , ' 37.71 ;~~';~',~ti~1z89720 5614.6 37.0 1243200 76.66 1067 85.9 ' 2214240 O.Q3 • 5650.5 .: 33.2 4 1 1 ::, ,, '~ 19 6520 5647.3 32.7 1098720 lA I, , .r ~ ,1 ,, 80.14 1103 84.1 2153780 0 04! 5682.9 132.4'' ;;,''I '~1~a8840 5679.0 31.7 1065120 1 L .; I r: " I 11, ~~~"A i. I. 1:. ~1':~.~a I hI~FIFI111~11 L hl ~1'~~.F~~'~,~ 117.92 1429 91.8 ` ~ ' '3084480 • 0 04.~ 5728.9 •~ ; . 48.0 'I hf rll 1645800 5724.8 45.8 1538880 II .11 123.80 1503 97.0 ~ 3259200 004 5777.3 48,4~~ ;~a, ,'1826240 5773.4 48.8 1832960 1 I 132.98 1618 105,8 ~ 3554880 ~ 004 ' 5830 2 ' 52.9 ,a ~"~~ i ?1777.440 5826.3 52.9 1777440 112.55 1346 9T 7 . 3282720 '. 0 03 ; 5878.5 48.E ~~l~, prN 822880 5875.7 49.4 1859840 96.52 1332 78.2 2827520 0 Q4 5918.0 39,51 ' '' 1,327200 5914.4 38.7 1300320 IIII', ,,..,'I I i II1411'III11'111!II',,{`;~,. 86.75 1190 76.3'. 2563880 Q q3 : 5955 9 , 37.9'' '~ II ~ I,;y ' 73440' 5952.8 38.4 1290240 I' I ~rf~Iwl~; ~ e h.,lq ' I'~ ~ ~ I il~IrIF ~lllu~ ! ~'~~~ ~N, I 97.68 1378 72.2 ~ ~ 2426920 ~, 0 04 ~.~ 5991 3 '~ " 35.4111 ~~I~~~~`i /~ ~~440 ~ 5989.6 38.8 1238480 1 , 11.1,1 ~ I~14rIyk. I ,. _ 1 1 t1' 'Iy, hIP I 11 Il.ry h' 11141II'h l~ Illli I I'~~I^Id~i'F IM 1 N 1nll. 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Sewer Plan prapused ti~rremain alignment (k~~~king n~u~th from existing Lilt Station) ~~ Looking Westerly along the south side of State Highway 55 at the existing Lift Station. Looking southerly across Lone Oak Road down existing 10'± easement (preferred alignment) Looking northerly from the south frontage road across S.H. 55 approx. 250' east of Random Rd. (preferred alignment) Looking northerly at Lone Oak Drive/Lone Oak Road intersection (existing San. Swr. vIH) ~s "j` r ''~- city of ~egen Figures ~6 s ~ r ~ i i / / ~ f I~ `~~ lI I~ 1~ ~,~ r---, ~ ~ a ,oo0 2000 Scale in feet LOCATION PLAN ~ Bonestroo Rosene EAGAN, MINNESOTA FIGURE 1 0 Anderlik & Associates CITY PROJECT NO. 784 Engineers a Arcn;recrs LOUIS LANE STREET IMPROVEMENTS K ~a9~a99910a~C4D~a~;\a99S;04r^i dwg D1'~?.'~~ 0; ;E 42 PM L$T ~ j i I i i T.H. 55 FRONTAGE IMPROVEMENT PROJECT N0. 749 ', i - ~ ,- TR~Nk ~` ~~ ___. •. ~ ` '•. .. ~ • ~ . .\\ \ ~~ G2 ?'~ ~~~ , 9 ~ . ~I 20 ~ J , , ~ . ,, ~ ~~ MAINTAIN EXISTING ACCESS i ~ TO T.H. 149 TO T.H. 55 FRONTAGE rl l~ II- o soo iooo T.H. 55 FRONTAGE ROAD - PROJECT 749 scale ~~ feet REMOVE ACCESS TO T.H. 55 ~ eonestroo Rosene 0 Anderlik & EAGAN, MINNESOTA FIGURE 2 ~ Associates CITY PROJECT N0. 784 Engineers & Architects LOUIS LANE STREET IMPROVEMENTS K:~a9~a99910a~CaD~dwg~a99910ar02awg 01/07/00 0215.30 PM CST REMOVE TWO T.H. 55 FRONTAGE ~ ROAD A CESS POINTS TO T.H. 55 (PROJEC I ~ , j r-- I T ~ ~ CESS TO T.H. 55 ,AT LOUIS ~ LANE f PROJECT -=___~_-_' _'_-_____ _ I _I N0, 55 O ~'~_; -~- ~- Tr ,I~ CUL-DE-SAC T.H. 55 FRONTA _- `\`\ / \. 1 %'~ a RD. I __~__C~iAFEL LA~IE_~I I~_J~ LOUIS LANE 1 (PROJECT 784) alW Eps~ C ~ A'MI ``P~- ~y N~ ~.OvKO s~ -. - .. - TRUNK HIGHWAY N0. SS, _____________________________~.___.__... _. ___~.__.__~__secsA Ex ~v\~~WP~i 4,, Z \N RtGN..~ _ .e~M~~- i 3 i .-~- 84RRNE ACRES r"~ ,` :-- ~~ ~: e ,Eti Lp"E o ~o~e ~~ ~ e ~ S N' ~~~ ~Q X~ENS\Q 3 CN~'P~~ ~5~ ~S ENE ~N~(S p2 ~q q2 pM ~QU Spy P ~ a4 BEM ~~GPNPRO~~C-~S~R~~ 9~,oq{a3 d~~ G~~}~S ~~~q7~d~' as LD y'~9,Oq~., K.~qS~. a°se~e & ~-_ pndef~~ aces P~~ s A~~nited E~gi~ee~ 86~ 9 Ec ~, \~~ r14.5~ ~uR Gap~E 3}' ~ ES\st~ t Z s~ ,12 ~E~ ~~a ~ ~ epSE `2, cp55p _ _ ~z NT pEpICp,T10N E A TER ~~ 0' ~pE, t - , ~' 1 p AKVIEW ~RVNK CENTER HIGHWAY ~~/~ ~ lhn ~~ ._ ., ,,,, ~, ~.. . -.. ~. ~.,~, PR OSEp Lovls ~p,NE ~-~ / . "I ,ooa SpgMERS1A~~ UFT ST N0. Sg 1 -y ~ ETE o CpNCR , ~ EXISTING pRY ~ STEED CAN o _ VJE ALL WELL LIFT STATION r SANITARY S~WE ~~ fleet Sco Bonestroo N ~ RoSen k & N ~ FORC~MA` 4 ps ociates `F.,~ S1P,T10 `- RE ~ E~ginee-s a ~~„tects ~IG~ ESpTA Ep,GAN,RO EST Np. 78MPROVEMENTS c~ ~2 os Pµ cs CI-r{ P NE STREET U;io~~oo I..OUIC'~ ~ ~4999104r04 d+~9 AD~dW9 t K ~gq~499910q~C N~ pIP T ~ EXISTING '~., ONNECT 1SEWER ANHp~E ~Sp,N1T ARY ~ pE EASEMENT 't ApptT10N AL 10 , 010- 02 010-'`01' _ _ P ARCED' 1 y - ~ ~ OSEp ~12 DIP 1 o- o~ 1t~ RCEM IN ''`~ PLEXI 8d city of eagan MEMO TO: COUNCILMEMBER SANDY MASIN C/O THOMAS L HEDGES, CITY ADMINISTRATOR FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS DATE: ,JANUARY 24, 2000 SUBJECT: PROJECT 784, LOUIS LANE -RIGHT-OF-WAY ACQUISITION (SCHAAF EASEMENT) At the public hearing on January 18 for the above-referenced project, you expressed concerns regazding the agreement between the City and the Schaaf family pertaining to their concurrence and the timing of the public improvement for a street easement previously dedicated. As a result of that public hearing, the Council directed staff to resolve the issue with the Schaaf family prior to the Apri14 Council meeting when this public improvement will again be considered. To help staff better understand all the issues associated with your concern, it is my understanding that you would also participate in this issue resolution. I am enclosing some background information regarding the highway easement conveyed to the City of Eagan in June of 1970 along with a copy of the Townboard minutes and related correspondence. If you could inform me as to your availability or preference of a meeting time and date, I will be happy to coordinate such a meeting. Please let me know if you would like to have any other additional information prior to meeting with the property owners. Respectfull submitted, , ~~~ Director of Public Works TAC/j j Attachments - 2 C: Russ Matthys, City Engineer (w/o attach.) Bob Bauer, City Attorney's Office (w/o attach.) 8'/ ,~:•., PA2cCt, O.~a-a3 /~vo SvK#38 ~.~ ~' N~ i2 r, • 3762~,6//0 ... i- ~E /PEG D ~ ~f~8~jb HICEi1AT EASEl~NT DEED THIS IlDZt4'IIIRE, made end entered into this day of .i/ ~ C. ~ 9 7U, by asd betwen Vir it Schaaf and Clad s M. Schaaf LhusbaDdagd..wife. '° Grantor. s, asd Eagan Towns p, Da ota County, Ninneaota, as Grantee. NITlESSETR NILREAS, said Grantors it/are the owner s• of the tracts o~ land in the Township of Eagan, Dakota County, Minnesota feRally described as follows: A 33 foot perpetual easement for street purposes over and across the following described land: Said perpetual easement being that part of the East 33 feet of the Sfi'} of the NEk of Section 12, T27, R23, Dakota County, Minnesota lying between the Southlerly right-of-way line of State trunk Highway #55 and Burrview Acres. NOIi THEREFORE, the said Grantor_~ in consideration of 0!ae ($1.00) Dollar and other good sad valuable consideration tot heipaid by Grantee, receipt whereof is hereby acknowledged, hereby conveys, warrants aed dedicates to said Grantee, its heica sad assigns, for highway purposes, together with the unrestricted right to improve the same, Erse end clear of all incumbersnees, eha above described tracts of lard, together with the right to lay, maintain, operate and repair utility limos Dues and through said above tract. And said GrantoLS , for them •el~e3 theirhaisa, azeeutors, ad- _ siniatrators and assigns, do eoveaant.naver to cut, damage, destroy or ' remove eat tree or shrub or other natural growth upon the hssainbefore dee- eribed premirea for.ehe eoatinuanes of [his easement, and do hereby grant a~ convey •to the said Toeaahip of Eagan all, grasses, rhwbs, trees and •natural growth eww existing on said laed s os that say be hereafter planted or grown thereon. . Aid the said Crantor_, for them sasres , their heirs, executors, administrators sad assigns do hereby release rho said Township of Eagan, it successors and assigns, from all claims for auy sad all. damages resulting to the lands through and across which the parcel of land hereby conveyed is located by reason of the location, grading, construction, swintaoeace, and use of a public highway war sad upon the resoval of materials from the premises hereby conveyed sad from the uses lacideat thereto, and the said Township of Eagan shall have the right to use sad resove all earth andather materials lying within the parcel of land hereby conveyed .and the right to construct and maintain, upoa.tha leads adjoining the parcel hereby conveyed, such portable snow fences during such months as wather conditions make nrcasaary.. And the raid Grantors ,for them salves, theiraira,.sscecutors, ;~ administratosr asd assigaa ddo _ hare~y waive tM right to any and rll notices for tM removal of trees or hedger dthia the limitr of the•above described highway under tba provisions of Section 160.211 flloaaaota Statutes Annotated ' or otherwise sad hereby aapraasly naive ` any elrim for dasagar oa account tbereof.~ E70ri~f p~ STATE DEED TAX STAlIPS. Ill IiIT~SS Hi~REOg. said Graators~ hake hereunto set theirhasd~ aed asap the day and year first written above. ~I~rance of:" ' . / ~ - ~ ~. ~ /9 ~ ,' , i -~--~•r ,•- / . ~~ v L~ This ms-rumen~ was ~a(1 by SUTE OF lQNNESOTA ) S~alland d Ftauga, Anornays-Af-l~i empt from riots ed t~sc sa. .. 2340 Dain Towor ~~'(~,~;~.,.-.~QG.~. COt1lRY OF DAIGOTA ) Minneapolis, Minn. 55402 Ceu~ry i~co•~:~r /~ On thia'• ••~Ilsy of ~ IU ' 19L, Mfore ma a. Publi_=:~y.•~~,,.,;y.=thin and for acid ounty, personally appeared v:~ti Schaaf +nd 'Gladys $4~chaaf. huehand .,a vi ap to me known to be the peXspn s de~etibed in, asd who executed the foregoing inatrueosot, and ackeithilMged that ~..~••3L executed the sass as .s.e~~A'ree sec and dead: f7 ,~, ~~,J/,GCS ~ I ~7 OTO.02 '• ... .~.• .. t • 06002 . ---- ..: P ~ ; O1C .~ . ~ ,• OHO '~ .. ' ~• `' ~.. _ _ ~ -=.-i AND'' ~ • • ~f. ~•.. -% - - .~ , 01o-os - - -~.~ •.,,~ . ---e . r • ''~4 Y ' i •. _ . s w re • s LANE M ~ I1 JA KS K ~/C .a, W s 1 ~ ~ a J - ' ~ ~ 010.03 , CR S.: M If f~ - .. ... ~~ ~~, o~ ~ - ` - ~ • PA R K ,~.._-~ _ .r;~ !0 ! H ' O NE i2 ~; 07b•02 011.04 REC~'I V~p ~ ~ Y f 4 ~ a~ SNELLING, CIi$ISTENSEN & LAIIE, P. A. ATTORNEYS AT LAW SUITE 400 RONALD L.SNELLINO 5101 VERNON AVENUE SOUTH JOSEPH J. CHSISTENSEN ;~ MINNEAPOLIS, MINNESOTA bS439 ROHERS P. LADE EAY M. THOMPSON TELEPHONE (912) 927-8835 JILL N. MOELLER FACSIMILE 1812) 927-5427 May 11, 1999 VIA FACSIMILE: 651-681-4694 AND FIRST CLASS MAIL Mr. Thomas Colbert City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Schaaf Family Property/Road Matter Dear Tom: Or Covt+sp. M'wts~ G Gasswrso~ • R••' Paorrsrs Lw. SrtcuuRs Geercnac ss Mtxxrsosw Sswn Hws ~ssocswnox • Also Anrirrsa cx wiscoxscti Our offices represent the Schaaf family in connection with their property located along Highway 55. I am informed that Roger Schaaf was recently speaking with you about an agreement between the Schaaf family and the City under which the Schaafs granted a street easement along the east side of their property to the City subject to the City's agreement not to improve the easement until the Schaafs requested the improvement. Roger asked that I send you copies of documentation reflecting this agreement. Accordingly, I am enclosing a copy of a portion of the City minutes from June 30, 1970 with the relevant portion on page 8 marked. I am also enclosing a follow up letter from Paul Hauge to Virgil Schaaf dated July 1, 1970 also dealing with this matter. If you have any questions -or would like to discuss the matter further, please feel free to let me know or contact Roger Schaaf directly at his home at 651 X541964. Very truly yours, CHRISTENSEN & LADE, P.A. J JJC/cb Encl. cc: Roger Schaaf at S~ öÿ™Cn¸›û7…÷M:¨ oŸ¼†8öGNëèá§ÔóùÅ¡ÛƒÔƒ°„V·µW‡Î[Qú"4Å‘ÈS¨i°ä·âö…8ñ‚C<”®Ô7l'‹RÈ5‰'Oÿú-/«›¢ÄÔP?Ÿù¤BµÚ¤‘1q”q¡éÚ¿áÐÖŠ€Ý¯5’ÅÈ]FOõ¹˜ 74šÑZÚRÛ"–´’˜þ€œOÅ¿=(¥ï6^àÙö–†¿àúø•ï-Úã0ðcÌ'¡¦–2Æ<¼÷[¬a™q,w`)Ö-_týž*Ñ(€J÷F,ãÈ,»VvÙâž0rï“ÑŠïöèŽ¼ÄÁ‰¯*Çrng=È éit²B2¢”¦enøã¯0lƒËVŸþ)ÿWÂø~6¨€¯4u–¯\00n-¨*ÑÒ‘ÕÈ|¾—x?M±èÀïðÈ `·QõãÏZN,‰ÉN ´]Ê‚Ål$N(XÏ¥Ež†-¬Ì^‹=Žnh,ñLÁ˜Õƒ%!¶ŒÓà|ÅÝ„ùt'ªLR¸ƒ›û\G ˆ‹ã:ºãr¾D®Á>OŽÑWÝ!ÔB9r#o<»‡ÝÞ¢‹Hû L\áªÉ»IOôZ x„p)¨ßbŸeÄr®ÉÈõ’J½Õ±7eˆÁŠQÄÉ“|9ÔÙH‘w™KÕ‰íÖˆŒ“;<BÖŸ_?äí¹ý6p\[¬¶ì…à÷žyHåexEgÔÌ~ J¨ûËÐ96×O±9,Û…é× ñ“ŽÍîøa¤ ˆ¢3€fòY~ŠÙ*“õ¥í†tæýOJ¦[HŠxñvãôËâ"M]´cË³Ì}£_SòNû²qG“~ÃªÍ*Ÿcèãïjœ+CYÐ¶›èÖAŒÌvSLudOð]êK\ñ´žôä¼±æQÝ`Wà-™&Qøò®c3r„QÇÙƒL,¶£³@¡¡ª¯ÞG{´ga¦÷;jònÐZätn¬Ÿ£™Ë™–„3‰*Ù ³Ûé——þ°Jý= Vè*gä;›»“g;wÂ#¥üáäÖb].øsè±=µ9AÓR¼Hú°hæÉñÚ%ÿ‹ý¼¦:Á"Jt'×DÕº0áîRëèJºwy÷•ÕhêÖK8÷Êïß†Î™6yGXÉÃÍ§ªÊSÈ[Ë|<µ¹*±¹ÇGLüìo1ùŒäê[îºðo Yzô`6GÆ7,ãîµ;©Ö©¨3È®† Ù*Çc/¾ØeE_ö‚ŽÁ0ûG{Ìy—+Öxÿøš³èQëö£PðcïÒXT»û·Pµôø}¢"Ý½Eé›Ù«ÑNÞÛ{½ü½b}×#º@3j7z×?‡-ŽLº·0(5NtŒÈŸßÜØˆ~QÂ¨«¯4ƒxàª™É‘Í#J§¦ÀM·Œ¾OÑÉCeýq¥t;Êk.Bˆ..®þ˜çÏUjb€S}XjŒw÷!ÉIÚ%éÇFµ)CÜlòMïxêXò|)v5ìhfDïÛ¼ïáT˜IOÜÚjSÈõ~áàN|-r‘é"Z6èhA!àMpÝû¤N5Ë%úUÐbW>"äÅnÊãØ÷“ P‹±IœïE+Ùáìc7Z4ï˜ÝV‘£VãÕ"WK®•z9d$›ì¹Öî[2+ÂIâû‹øÉâMkè¯q³ägc “›dµúˆ}„*EØü´.*×óñD[ü,ž5ÄßvÁ²Ø·xÏƒR`;è¨ªÑ"l‰Ž(h‰_HL€È.Wã6¾ @Ø ¨ÐÆÀýexb`èÜ,$5_ë..l=Dõ £XEyúFLå ýCýål_´ÏÕ¾-ÿÈÐ°ÔÐ½nÛBv7û.ö`ÞCÖî7ù#(¾ÆœÏ—òe{¦ËW?z vjMè{g–Ä):ä»õX¦7A3g'CÂÝ±¹ZÝT‹$ÕçM¹wÜh_p(¤ošÀ=‚æ˜È–[b7P±;TñPBŠx®ˆvw:æÖåÜœ&Ý)@Dú’Vvjºˆ¡–ÿqÂèør½üíoT7l1 o{u“2rõ t‘2úñ÷ã.5+ÕŒ-ZÚ,ò£‹C@ZmZÁ»„®õMì©P}Õ!Eü_a¬~lä~D`ÈZäš„ÓÉX$éTÛò-¹u_æKxþ»â£M‡¾…£ê¡'±ÈpZj@ÓVÓ.?š÷Å;!-½\Û^&+Ü#íÝJsoÅŒ› ‰éÍèt˜R×?SÚµíø+° bóEÖ.Ë_†1ÑZ¨µ:¹þ£B%';IòÊcy¥G®2Ã2ÒØ»µœ‹ñT.fPÃ* 01/30/1994 01:40 651--454--8392 SCHAAF CONSTRUCTION PAGE 03 .r.. ' • i Tfie Tawn Attorney reviewed • proposed settlement of the railroad fire I Maim. with the Kiiwaukee Rai.isoad and recoomended that the matter ba held over ~,uneil a later board oreeting because oo psopos:l wds made on the 1970 firs bills •eot to the ltailroed. ~~ tTpoa motion by Rahn, seconded by Klein, it vas RESOLVED that the pra- li:iaasy repost covering Cedarvala eater trvak exteasioas cocuistigg o! Pro)ect 457, Part 1, be, sad it hereby is, approved •nd that a public hearing be scheduled on the psoject for July Z1, 1970 at 8:00 P.M. •t the Town Sall. The TaMn Engineer submitted a revised sanitary awes master plea for the Tornahip and upon motion by Rahn, seconded by Klein, it was RESOLVED that the sanitat7r seller master play be, and it hereby is, appsoved and that it be lorvrrded. together with 1469 Sanitary Sewer Trunk Aeport to the Metropolitan Seller Board for x~eviev. The TvMn Attorney iadiested that Iir, Virgil Schaa! is Hurrview Acres requested a letter from the Hoard indicating that o4 impxove~aents Qn the 33 foot street that be intends to dedicate rill ba cas~enced by the Town until tbs propwrty nvn~r• rsqus^t ^ach latesve^wnt. VpeN s+rki•p by Rlsie~ ^saondsd bar Aahn, it wa• E880LVg'A that eueh a letter be prepared by the xbva Attorney and forwarded to ?!r. Schad. Ztu Board rhea discussed the proposed sesvlution relative to the loca- tion o! x9SE in the vicinity o! Hlackhevk Lake. it vas noted that the board had taken • po sitioa in April of 1970 that a brides span Che lake ratba* *-hs^. - earth fill aed after considerable discussion cotuerning the impact that a, rasoutina o! Z3SE to the east o! Eleckhawk Lake rhich could cause considerable delay o! up to live years, end gpon Aotioa duly lade by Rahn, seconded by Klein, j it vas AESOLV$D that the zeeclutioa be adopted aed exeev0ed end a copy be for- l worded to the Minnesota Highway Aepacts~eat. •8r 01/30/1994 01:40 651--454--8392 - ~•. • Lw Osstea• STALLAXia & ~AU(3~ ruts rs~o. Omar !cuss HaMpi~/'eide, Ht~~IM*~ Nyo~ LYTf1Aa ~~ ~~iiaR1 t~bL t. ~~ u~eaes •.~o~~ SCHAAF CONSTRUCTION PAGE 04 •1 •aa~ owe w ,.o........., July 1, 1970 Mr. Virgil Schaaf Route 2, Box 95A Colfax, Wisconsin Re: Street Basement near Hurrview Acres Dear Mr. Schaaf; The Eagan Board of Supervisors at its special meeting on June 30th adopted a resolution authorising a letter being sent to you indicating that in return for the stte~et sar~ement that you would grant to the Town of Eagan for a 33 foot street easement on your property immediately ad~scent and West of khe Hu:nl property Chat the Town of Eagan will not upgrade that street until such. time as the property owners request 4~e improvements. This means that even though you dedicate the street at the present time the Tows will not improve the street and presumably would not. do so until the easements are granted on sash side of the 1lne, Also, such improvements would presumably be assessed to the adjacent property owners who are benefiting from the improve mint. , Assuming that the statement indicated above weeks with your satisfaction, would you kindly s~ra~d Ch~e street easement and also the utility easement covering the Lift station area to our office as soon as possible as we are quite anxious to let tha contrsctor know that the easements have been acquired. Thank you for your assistance. • Y s v rY truly Paul H. Hauge PHH/e lc s~ I-, L_ „ -- SIv'ELLING, CHRISTENSEN & LAZE, P.A. ATTORNEI'S AT LAK' RONALD L. SHELLING SCITE 400 JOSEPH •1.GHRISTENSEN+• 5101 ~'F.R~O\ :\~'ENI;ESOCTft' ROBERT P. LADE ?IIN\EAPOLIS. ?IIN\ESOTA bb438 JILL N. BROWN TELEPfIONE (8121 927-88bb FACSI?TILE (8121 927-b427 January 25, 2000 Mr. Thomas Hedges City Administrator , City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 ~~ RE: Schaaf Family/Louis Lane Street Improvements (City Project No. 784) SETTLEMENT DISCUSIONS Dear Tom: .. , t1 - OF GOCSSEL W.{LTER G. GI'STAF50\ +REAL PROPERTI' LAN $PECIALIST GEATIFIED BS' III\\E.tiOTA STATE BAR AssoclAno. 'ALSO ADMITTED I\ WISGO\51\ As you know, I represent the Schaaf family and appeared on their behalf in connection with the City Council's consideration of Project No. 784 at the January 18, 2000 City Council meeting. The Schaafs inform me that Councilwoman Masin recently met with the Schaafs on-site to review and discuss the situation. At the conclusion of their meeting, it was agreed that the Schaafs would discuss the matter further with me and have me write a letter to you outlining the basis on which the Schaafs would be willing to settle with the City to allow Project No. 784 to proceed. This letter is intended to set forth the basis on which the Schaafs would agree to settle both condemnation and special assessment issues arising in connection with the city project. Please note that this letter is intended solely as a settlement proposal made within the context of settlement discussions between the Schaafs and the City of Eagan relating to these issues. Accordingly, none of the conteuis of Ih~s Letter will be admissible in court in the event the settlement discussions do not result in an actual settlement. The basis on which the Schaafs are willing to settle is as follows: 1. The Schaafs would agree to the construction of Louis Lane and related improvements in the 33' strip which .was the subject of the 1970 easement and agreement. 2. The City would agree to construct the improvements with no assessments whatsoever being made against the Schaaf s property. 3. The Ciry would pay to the Schaafs the sum of $25,000.00 in cash at the time of settlement to compensate the Schaafs for the loss of their two (2) B'8' Mr. Thomas Hedges January 25, 2000 Page 2 buildings (which would be removed by the City), construction disruptions, waiver of their rights under their 1970 contract with the City and all other condemnation related damages. 4. The Ciry would agree that the specifications for the construction of Louis Lane would include a gravel boulevard and a surmountable curb on the Schaaf s side of the street to assist the Schaafs in loading and unloading their heavy equipment. 5. The City .would agree to replace/install chainlink fencing as needed to accommodate the removal of the Schaafs' two (2) buildings. Presently the fencing runs up to and between the buildings but will reed to be extended through the spaces occupied by the buildings to maintain security to the Schaaf s yard. If the City attempts to proceed with the Louis Lane project without the agreement of the Schaafs we believe the Schaafs would be entitled to enjoin the construction or, in the alternative, that they would be entitled to additional damages, beyond the value of the property occupied by the proposed street, to compensate them for the City's breach of the 1970 agreement. It is intended that these items be included within the scope of this settlement proposal. The Schaafs tell me Ms. Masin .requested that a copy of this letter be sent to her as well. Accordingly, I am forwarding a copy to Councilwoman Masin at the City Hall for her review and information. If this proposal is acceptable to the Ciry, please send me a fax or letter to that effect and have the City Attorney contact me so that arrangements can be made to formalize the settlement. We look forward to hearing from you shortly. In the interim, if there are any questions or problems, please let me know. Very truly yours, ~LLING, C T EN ~ LAL1E, J. JJC/cb Encl. cc: Schaaf Family Councilwoman Sandra Masin at ~9 SNELLING, CHRISTENSEN & LADE, P.A. ATTORNEYS AT LAW SCITE 400 RONALD L. SNELLING 5101 VF.RNON AVENI;E SOI:TH JOSEPH J. CHRISTENSEN ~• ?IINNEAPOLIS. ?IINNESOT A 55438 ROBERT P. LACE JILL N. BROWN TELEPHO\E(8121927-8853 FACSI?TILE (8 1 21 927-542 7 March 28, 2000 Mr. Thomas Colbert Public Works Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 ~~~ f j ~`FG ~'ti:? ~ D?ir "~ OFGoc~sE1 K.~LTER G. GCSTAFSOS fREA1 PROPERTY LAW $PECI ALIST CERTIFIED BY ~IIY\ESOTA $7 ATE BAR ASSOCIATIOS •ALSO ADMITTED I\ WISGOSSIS RE: Louis Lane Street Improvements/Settlement Discussions Dear Tom: Please allow me to get the preliminary legal caveat out of the way. This letter is written solely for the purpose of exploring a settlement with the City of Eagan and will not be admissible in any court if a settlement is not agreed to and litigation relating to these matters ensues. I am writing to follow-up on the meeting held at City Hall last Thursday to discuss the details of the proposed Louis Lane street project and its impacts on the Schaaf Construction property adjoining the street. We appreciate the time and effort which has been devoted to this subject by you, Russ Mathys, Mark Hanson and the city's other consulting engineers. While the Schaafs would prefer to see no street improvement project at all, they do recognize the public need for an improved intersection with Highway 55 at this location. The Schaafs also believe, however, that the surrounding neighborhood is the primary beneficiary of this project and that the direct benefits to the Schaafs' property are marginal at best since the Schaafs do not need this project in order to use or develop their property in the future. Nevertheless, the Schaafs are willing to agree to the project on the following basis: 1. The Schaafs' condemnation award arising from the project would be agreed by the parties to fully offset the special assessments for the improvements. 90 Mr. Thomas Colbert March 28, 2000 Page 2 2. The city would remove the Schaafs' two storage buildings which encroach on the proposed roadway and pay the Schaafs for the value of the buildings. The Schaafs value the northernmost building at $3,000.00 and the southernmost building at $12,000.00. The city would also install chain link fencing to close the spaces presently occupied by the buildings. 3. The specifications for the project will be consistent with the drawings given to the Schaafs at last Thursday's meeting, including a wide painted median at the Highway 55 intersection and a gravel boulevard and surmountable curb on the Schaafs side of the street to assist the Schaafs in moving their heavy equipment in and out of their property. 4. The Schaafs will sign all appropriate documentation to release all claims against the city they might have for breach of contract, condemnation, etc. and otherwise conclude the settlement. We understand this matter will be on the city council's agenda for April 4, 2000, and we will attend that meeting and be available to provide further input or answer questions the council might have. In the interim, if there are any questions, please let me know. Very truly yours, G, CHRISTENSEN & LADE, P.A. Joseph J. JJC/cb cc: The Schaaf Family 9/ MEMORANDUM TO: Thomas A. Colbert, Public Works Director FROM: City Attorney's Office DATE: March 30, 2000 RE: Louis Lane Construction/Potential Condemnation of Schaaf Property Project No. 784 Our File No. 206-17153 Tom, It is our understanding that in connection with Project 784, it is necessary to acquire a street right-of--way/easement over a portion of property owned by the Schaaf family. In response to the proposed acquisition, the Schaafs, through their attorney, Joseph Christensen, allege that the City lacks the authority to acquire the easement because of a purported agreement made by the Eagan Town Board in 1970 wherein the minutes reflect an alleged agreement indicating that the City would not improve the easement area until requested by the Schaafs. Mr. Christensen has alleged that any such acquisition will constitute a "breach of contract" and subject the City to damages. It is the opinion of our office that the City, pursuant to Minnesota Statutes Chapter 117, has the power of eminent domain and can acquire property for any public purpose. While the Schaafs may object to the district court that the City lacks a public purpose, it is unlikely that the Court would determine that the construction of a road is not a "public purpose." Through the exercise of eminent domain, the City is required to provide "just compensation" to the landowner. It is generally accepted that the measure of damages in a condemnation action is the "before and after rule." Under this rule, you determine the fair market value of the property prior to any action by the City versus the fair market value of the property after the acquisition by the City. The difference is the amount of "just compensation." Even if the Schaafs pursue an alleged "counterclaim" for a breach of contract, they still have the burden of proving damages. Under this scenario, any damages resulting from any alleged breach of contract should be identical to damages suffered by reason of a condemnation action (e.g. the before and after rule). Should you have any questions concerning this matter, please feel free to contact our office. cc: James F. Sheldon, City Attorney 9a Agenda Information Memo April 4, 2000 Eagan City Council B. VARIANCE -PINNACLE PROPERTIES (4155 OLD SIBLEY HIGHWAY) ACTION TO BE CONSIDERED: A. To approve a Variance of 20 feet to the required 40-foot building setback from a public right-of--way, subject to the conditions listed in the planning report. B. To approve a Variance often feet to the required 20-foot parking setback from apublic- right-of--way, subject to the conditions listed in the planning report. FACTS: • Pinnacle Properties is planning to expand the building at 4155 Old Sibley Highway. The proposed expansion adds 4,436 square feet to the existing 10,867 square foot building. • The existing building is set back 20 feet from the public right-of--way to the west (Old Hwy. 13), and the existing parking lots are set back ten feet from the public right-of--way. The proposed Variances would allow the building expansion and new parking construction to utilized these same setbacks that were previously established on this site. • The proposed building addition would extend the existing building to the northeast. Because of the triangular shape of the lot and convergence of two streets, the proposed future parking area is proposed at a ten-foot setback from both public rights-of--way, the same as the existing parking areas. • The proposed addition will displace 20 parking stalls, some of which are proposed to be replaced to the southwest of the building in the area currently occupied by the antennas. The antennas are expected to be removed in the next few years as they are replaced by fiber optic cable. • The conditions in the planning report require that the building addition match the existing building, that additional landscaping be installed, and the trash container be enclosed and screened. ISSUES: Staff received one phone call from a resident in the neighboring townhomes expressing a concern about the building addition obstructing her view to the west. ATTACHMENTS: Planning Report, pages ~ through ~~ 9.3 PLANNING REPORT CITY OF EAGAN REPORT DATE: March 30, 2000 APPLICANT: Pinnacle Properties PROPERTY OWNER: Pinnacle Properties REQUEST: Variance LOCATION: 4155 Old Sibley Highway COMPREHENSIVE PLAN: Limited Industrial ZONING: Limited Industrial SUMMARY OF REQUEST CASE: 19-VA-02-03-00 HEARING DATE: April 4, 2000 PREPARED BY: Pamela Dudziak Pinnacle Properties is requesting approval of two Variances to allow an addition to the existing building at 4155 Old Sibley Highway (Cedarvale Boulevard), legally described as Lot 1, Block 1, Group W Addition, located in the SW'/4 of Section 19. The two requests are for a Variance of 20 feet to the required 40-foot building setback from a public right-of--way, and a Variance of ten feet to the required 20-foot parking setback from a public right-of--way. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a conveniexce to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. 9'f Planning Report -Pinnacle Properties Apri14, 2000 Page 2 CODE REQUIREMENTS The I-1 zoning district requires a minimum building setback of 40 feet from a public right-of- way, and a minimum parking lot setback of 20 feet from a public right-of--way. BACKGROUND/HISTORY The existing building was constructed in two phases. The first structure was built in 1984, along with the antenna tower. In 1985 an addition was built off the northeast end of the first building. The current building and parking lot layout was submitted to the city and approved at that time. However, the building is set back only 20 feet from Old Hwy. 13 and the parking only ten feet from Old Sibley Highway, and there appears to be no record of any previous Variance for these setbacks, although the property was zoned Limited Industrial at that time. EXISTING CONDITIONS The 1.79-acre site is triangular in shape, with two street frontages. The property contains a 10,867 square foot building and 72 parking stalls, with a steel antenna tower and several parabolic antennas which are enclosed with a chain link fence southwest of the building. The building is occupied by three tenants, Media One (cable company), Fox One (drafting service), and Marshall W. Nelson (process heating and control engineer). The site itself is relatively flat, with some trees, but little other landscaping. The grade slopes downward to Old Hwy. 13 and the slope is wooded. There is a townhome development to the southeast across Old Sibley Highway. Staff's visit to the site showed that the trash container and some other materials and equipment are being stored outside within the fenced area. There were 26 vehicles parked on site at the time of staff's visit. PROPOSAL The applicant is proposing to construct a 4,436 square foot addition to the northeast of the existing 10,867 square foot building. The addition is proposed to be constructed of the same exterior materials as the existing building, which is a painted textured concrete block. The proposed addition would be set back the same as the existing building, 20 feet from the Old Hwy. 13 right-of--way. The proposed addition would also displace 20 parking stalls. Three existing trees would be removed and either replaced or relocated, although from the size of the trees, relocation appears difficult. The antennas are expected to be phased out in the near future in favor of fiber optic cable and the applicant is proposing to replace some of the lost parking in that area when the antennas are removed. Like the proposed building addition, this future parking is shown at a ten-foot setback from the rights-of--way, the same setback as the existing parking. gs Planning Report -Pinnacle Properties Apri14, 2000 Page 3 EVALUATION OF REQUEST The applicant's request attempts to continue the existing development pattern previously established on this site. The elevation change from the building to Old Hwy. 13 accomplishes the visual sepazation that minimum setbacks typically provide, and it seems reasonable to extend the existing 20-foot building setback line to the new addition. No new parking is proposed to be installed at this time, however the plans show a future pazking azea to account for the displacement of some existing pazking stalls resulting from the proposed building addition. This future parking azea is currently occupied by the antennas. The design of the future parking lot is constrained by the triangular shape of the property and the convergence of two public rights-of--way. The proposed Variance maximizes the use of the narrow corner of this lot. On the southeast side of the property, the ten-foot parking setback would provide a uniform appearance since the existing pazking azeas aze also set back from Old Sibley Highway ten feet. On the northwest side, the new pazking azea would extend closer to Old Hwy. 13 than the building, but the proposed ten-foot setback is consistent with the pazking setback in other areas of the site. Another consideration relates to the amount of pazking. The proposed building addition increases the amount of required parking, while displacing 20 existing parking stalls. The allocation of space within the building results in required pazking of 62 stalls. There aze currently 72 parking stalls provided on site, (61 in the lot northeast of the building, and 11 to the south and southwest). The displacement of 20 pazking stalls would reduce existing pazking to 52 stalls for the present time, and with the area of future pazking, the total site parking would be 63 stalls (two of the existing stalls would be lost with the pazking expansion). With actual parking need (as observed during the staff's site visit) at somewhere under 30 stalls, the loss of parking does not seem to present much concern, however, if the antennas aze not be phased out as anticipated and the future parking is not installed, the development would not meet Code standazds for the required amount of parking. Expansion of the building and the pazking azeas should include additional landscaping of the site, particularly to establish screening of the parking azeas from Old Sibley Hwy. to the southeast, and to incorporate replacement trees for those that would be removed to make way for the addition. Also, the materials and equipment that aze currently being stored outside should be removed and either stored inside the building or properly discazded. Also, provisions should be made in conjunction with the building addition to enclose and screen the trash container as required in City Code Section 11.20. Subd. 29.5. Consequently, the plans submitted for the building permit should include a landscape plan that is in compliance with the city ordinances for screening and tree replacement, and a site plari that provides inside storage or a screening enclosure for the trash container. City staff will also follow-up with the owner with regazd to the removal of the items being stored outside. 96 Planning Report -Pinnacle Properties Apri14, 2000 Page 4 APPLICANT'S ESTIMATE OF HARDSHIP The applicant's narrative describes that the proposed addition would be an extension of the existing building wall. The existing building is set roughly parallel to the northeast lot line adjacent to Old Hwy. 13 and extending that building wall results in a building setback of 20 feet at its closest point. The applicant speculates that since there is no record of a variance for the existing building setback, either the setback requirements have changed to become more stringent since 1984, or that the code was interpreted differently when the building was initially constructed, such that the northeast lot line was treated as a rear yard, in which case the existing 20-foot setback would have been in compliance. Whatever the reason for the existing 20-foot building setback, the applicant is proposing to extend the existing wall plane. With regard to the parking setback, the reasoning is similar in that the existing parking lot is set back ten feet from Old Sibley Highway and the applicant is proposing that new parking areas also be set back 10 feet rather than the required 20 feet. SUMMARY/CONCLUSION Pinnacle Properties is requesting approval of two Variances to allow an addition to the existing building at 4155 Old Sibley Highway. The two requests are for a Variance of 20 feet to the required 40-foot building setback from a public right-of--way, and a Variance often feet to the required 20-foot parking setback from a public right-of--way. The proposed Variances would allow the continuation of the existing development pattern established on the site. Improvements for landscaping and screening of parking areas, and for screening of the trash container that is stored outside, are required. ACTION TO BE CONSIDERED A. To recommend approval of a Variance of 20 feet to the required 40-foot building setback from a public right-of--way. If approved, the following conditions apply: The addition to the building shall be constructed of the same materials and colors to match the existing building. 2. The building permit plans shall include a landscape plan that is in compliance with the city ordinances for screening and tree replacement, and a site plan that provides inside storage or a screening enclosure for the trash container. 3. The materials and equipment that are currently being stored outside shall be removed and either stored inside the building or properly discarded. 97 Planning Report -Pinnacle Properties Apri14, 2000 Page 5 4. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. B. To recommend approval of a Variance often feet to the required 20-foot parking setback from a public right-of--way. If approved, the following conditions apply: 1. The parking lot shall be constructed with concrete curb and gutter. 2. Landscaping to screen the new parking area maybe installed at the time the parking lot is constructed. 3. The materials and equipment that are currently being stored outside shall be removed and either stored inside the building or properly discarded. 4. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 9~ Location Map Cagan boundary Street Centerline Parcel Area Building Footprint / . ~ ~' w l~ N ~~ ~~''~" ~ __ ~ ,~ ~ ~ f ~~ g ~ ~ ~ ~ ~' t. ~ ~ ~ooo o ~ooo zooo Feet Development/Developer: Pinnacle Properties Application: Variance Case No.: 19-VA-02-03-00 Map Prepared udrp EItSI AtVlew 3.1. Parcel base nep dale provided N Dakota Ceuky L~ ~~ey Deparbrert ard fs curert as of Jaraary 2D00. City of Eagan ~~ TMIS MAP IE INTENDED FOR REFERENCE USE ONLY E Community D~verepmrrnr Drrprtm~nt Th City o E and Dakota County do not guarantee the accuracy of this information and are not nsponsibb for errors or omissions. ADVANCE SURVEYING & ENGINEERING CO. saro.rr rr..r.rm+ .... »„~..~,.. ~.~uoMS. r.r ma NORTH ~KfRAL COMMUNIGiION CO. netrFU ~ ~ nn 16ALOFiO1Q10l1a ~ ~. r ~. ror • mm~n~ ..+~ . r r..r rr rr rw oM. ~. Y4TAlYL'4~ .. ~~`++~..r.~...+..~wr.. ~rrr~ .~r.r~.~..r Y rrurew.r•.w/•rMr. ~rrrrr rR rt~V~rrr rsr.~~w ew~r~ia w. r.~.. r+. rr . n.r ~.~•r wr r r wra., rr.r wrr r .~. n.. rr vn.. r r ~. w r rr Tr.r+ r~rrr.rrr.rTr+s p rrr rrr r w Iw r r rar. r. r yl ~r*Ir «r rr r..+rr ~.., r...rrt...w rr.+rrr.. r...rrrrr.7wl~rt.7 Mr r...rr~•rr.r.r.r.rr~~r.. r .Ti. r.r. r...rr.+'r.. rrr. M r~ ~rO.~.r. ww+w~.rr~.. rrwrrrr.rp.+ wMM.~ppl.p~ w. rr r. w~+..~ rr.+.~. r ~.~...r r. w r rrs rr rr r..rr rr w.rr~rr q.rrrrrr rrrr..wrr~ri.r.war p~~r/I.irrq..Mrr.r.~w~.rr.r.rw r• rr..wa r rrp. r..rr rr•rl~rrr r..r rrp..rrr.r rrr~..+.rrr....rrrw........r.~e rrr r.r u<w.~r ~. ~ ~ ~~ ~, M ~ M M ~ ~cri M Rif I Z LOL 1~ t 0 Z ~ ~O 1 V LZL 1''~^^ v/ X ~ W ~I \~~~ ~ \ \~\` ~\ \\ `~ ~\ ~ `~ \ ~`, ~' ~ ~~ ~', ~~ ~ \: ~ ~ v ~ \ \/ ,• ij ~ ~ ~ ~ ` .~ Q ~~~ ~~. ~~ 1 \ ` `\ \ ~, ` . ~ ~ \ 'r ,_, -., I .~ ~ S~ ~ ~I I ~\~ ~~ ~ ~ I ~. ~ I ! ~ ' 7~:•• ~ I I I ~ \ ~_r.~--. ~ I g.7r Q - ~ I lm O~ <n '` `` ` ~ I ~ pG i ~~ \ ` ~ ~ ~ ~''o ; , I J p0 ~ \ ` , ~~, ; I ~ \ ~ ~ ~ \ ~\. ' ' .I ~ '~ \, ~ 'I \~' \ \., 'I ~ `. `~ ....._~. ~ I ~ ~, ~ I ~ ~ I \ \.` ~~ \ `, ~ 1 l~~` ~ ~ ~ ~ ~ ~ ~ I ~ ; y ~ ~ ~ , ~~, 1 li I li \ ` I ss se , ~ ~ ~ I s~ ii iy ~ ® ~ ~~ ~~<~ \\ ~~ `, I ~~ ~ \,~ I ~y,; ) I !~ ~ ~~~ SITE PLAN ~ `~ ',~ ~•F ~~~'R""~` PINNACLE PROPERTIES K. K. DESIGN •~s~ an are+' Yoiara NI,11M1' (eiorw~ru ww. a~r...o. .a.n.., n..nrus~wn ..... ..~. i~Y',AN - MINNESOTA ~ ~-ut- n~ ».•• 1 ! ~ i ~ ~ ~ '- ~ ~ ~ ~ ' ~ ~ ~ ; ~ r ~ ~ ~~ , ~ ~ ~~ ~ ~ ~ ,. .. .. ~ ~ t - I~ ( i ~ 1 .; ~ ~ ! ` ~ ~ ~` ~gE ~ d~~~ Z~ ~.~ ~` .~~~ s2 s, G~~~~ /O s FLOOR PLAN 2 n. ,, .a,„_,,., ~K. K. DESIGN "°""'° ~"-""""~ PINNACLE PROPERTIES O[fY[O w R NIDwOCTIR-•I.~~i-OO~T~ ~wrC[~YM wr w ~ ~~!! OlD 71lltr Y[YOIR1l ru,rr (CmMIVML QvO. •~ ~, Ott sp ~oun+. rrraus,Mw o.a wfooa - MINN T m-n,-m. a.u i I i ~ ~ ~ Zp ~~ ~w~~~ '~~o~ ~ ~~~+~ ~ y ~ 1 ~D,3 ELEVATIONS 3 „ ,,,,,_,,., K. K. DESIGN °;, ~°';;`~' PINNACLE PROPERTIES ,,,~_,~~,~,,,~,~,,, w w ,n •~S! OlD Sl~l[Y YOIOIIML MOlwq (CCONMNL Kb.) ~~„ octt, ai ~ak,wic +~n """ KK DESIGN 6112 EXCELSIOf~ BLVC~~ MINNEAP~~~LIS, !~,~IN. 55q~~ (o52>Q2~' ~~~~~ March 13, 2000 City of Eagan, Planning Department Attention: Pamela Dudziak, Planner 3830 Pilot Knob Road Eagan, Minnesota 55122-1897 Re: Pinnacle Properties 4155 Old Sibley Memorial Highway (Cedarvale Blvd.) Dear Ms Dudziak, The following information is provided for use with the Variance Request application attached and submitted by Pinnacle Properties. The request is for a twenty (20) foot rear yard building set back (or front yard set back) which is adjacent to Old Highway 13, and a ten (10) foot parking setback along that same property line and at the existing south front yard, adjacent to Old Sibley Memorial Highway. The existing building varies from atwenty-two (22) foot dimension to a twenty-one (21) foot dimension along its rear building line. The proposed addition would continue the wall plane as established, resulting in a twenty (20) foot setback at its northerly most corner, since the building and property line converge. The parking setbacks would maintain the existing setbacks also. The first structure was constructed on this site in 1984, along with the antenna structure. In 1985 an addition was built to include the existing office, studio, warehouse /storage and parking area. Both of these projects where constructed under a similar zoning designation as presently exists. It is also my understanding from our visit that the setback requirements have not changed, therefore establishing that the existing setback requirements where either granted a variance or interpreted differently than today's interpretation. In either case it is necessary to request this variance so that the addition can be properly designed and constructed. Included with the application are the following items: 1. Application form and $150.00 fee. 2. Copy, of survey dated 1991 by Advance Surveying and Engineering Co. 3. Certified mailing list and labels of properties within two-hundred (200) feet of the property (by Dakota Abstract and Title). 4. Information sheet outlining the proposed project, by K.K. Design. 5. Two sets of folded full size plans and two reduced plans (8'/z x 11), including site plan, floor plan and partial elevations, by K.K. Design. If you have and questions or need additional information please contact me at, 952-922-3226. Thank you, Joh Kosmas, Architect with K.K. Design ~ ~ V^' /~ --~u~.:~~;; ~ T4. ~, x. .~; ~~. .; ::~: ~,:~, :; {r t ~: Agenda Information Memo Apri14, 2000 Eagan City Council Meeting LLD BUSINESS A. REVIEW WINTER TRAIL MAINTENANCE PROGRAM ACTION TO BE CONSIDERED: Review and rea~rm/modify the current Winter Trail Maintenance Plan/Policy. FACTS: • On June 2, 1998, the City Council approved the City's first comprehensive Winter Trail Maintenance Plan and Policy incorporating approximately 50% (54 miles) of the City's total Transportation Trail System • The Policy states that the City Council wdl consider additions and modifications to the program only once per yeaz at the first meeting in April. • After completing the second full operational yeaz of the program, this new service delivery continues to be extremely well received by the community. The, staff has received one formal petition as required by the policy to expand it from its current program In addition, we have also received some comments and requests from individuals that do not meet the policy's formal petition criteria. ISSUES: • Although the Policy states that no requests for modifications will be considered unless accompanied by a petition of at least 50 property owners within %4 mile of the requested segment, Staff has included all requests received in this second yeaz so the Council can get a feel for this Policy requirement. If the Council gives consideration to the requests without supporting petitions, that portion of the policy should be discussed.. Net additions to the program will result in the need to increase the budget accordingly. ATTACHMENTS: • Memo s~immari~;n~ requests and costs, pages ~~ and ~ • Map of current trail plan with requested modifications, page • C1iffRd. petitioner location map.and petition, pages through _~ /OS FROM: ARNIE ERHART, SUPT. OF STREETS AND EQUIPMENT TOM STRUVE, PUBLIC WORKS COORDINATOR DATE: MARCH 28, 2000 SUBJECT: WINTER TRAIL/SIDEWALK MAINT. CONSIDERATIONS ~ Estimated 2000-2001 Total Program Cost $152,000 ~ Estimated Cost per mile per season $2,808 (based on 27 operations) ~ Estimated Cost per foot per season $.54 (based on 27 operations) As the 99-2000 winter season of citywide traiUsidewalk maintenance comes to a close, the following changes are put forward for consideration. ~ Requests for changes to program: ~ Pet1t10nS (as per policy) 1. Request for addition of trailway/sidewalk located on the North side of Cliff Rd. between Nicols Road and Cliff Lake Road. Additiona12,558feet (see map) Reason: Petitioning homeowners would like to walk to services. (Blockbuster, Taco Bell, Tazget etc.) Impact: Multifamily residential azeas provided with access to trail system - Estimated additional annual trail maintenance cost: $1.381.00 o Issue: Trail on south side of Cliff is currently being plowed. The north side trail could be exchanged for South side with no additional maintenance costs. . Individual Citizen Requests 2. Request to add south side of trailway on Lone Oak Rd. (Co. Rd. 26) between Lexington Avenue and Lunar Lane. Additional 3,566 feet (see map) Reason: 2 Citizens request. Impact: Commercial recreational access to Lone Oak trail system Estimated additional annual trail maintenance cost: $1,926.00 /06 3. Request to add south-east side of trailway located on Burgundy Road between Robin Lane and State Hwy. 13 Additional 3269 feet (see map) Reason: Citizen request /mufti-family residential connection to Hwy. 13 upgrade. Impact: Residential use of internal trail adjacent to city roadway - Estimated additional annual trail maintenance cost: 1 765.00 • Additional Considerations 4. Consider adding south side of trailway on Cliff Rd. (to be completed with Cliff Road upgrade) between Ches Mar Drive and Lexington Avenue (Co. Rd. 43) Additiona13,695fegit (see map) Reason: access to continuing trail system. Impact: Access to S. E. trailway loop/ new Lebanon Park Interpretive Center - Estimated additional annual trail maintenance cost: 1 995.00 5. Consider adding north side trailway located on Blackhawk Road between Blue Cross Road and State Hwy. 13. Additional 1,118 feet (see map) Reason: access to continuing trail system. Impact: ResidentiaUCommercial access to Hwy. 13 Trail System - Estimated additional annual trail maintenance cost: 6$ 04.00 6. Consider adding south-east side of trailway located on new Hwy. 13 upgrade between Blackhawk Road and Yankee Doodle Rd. (Co. Rd. 28) Additional 2,930 feet (see map) Reason: access to continuing trail system. Impact: ResidentiaUCommercial access to Hwy. 13 Trail System - Estimated additional annual trail maintenance cost: 1 568.00 7. Consider adding south side of trailway on Yankee Doodle Rd. (Co. Rd. 28) between new Hwy. 13 upgrade and Blue Cross Road. Additiona190S feet (see map) Reason: access to continuing trail system. Impact: ResidentiaUCommercial access to Hwy. 13 Trail System - Estimated additional annual trail maintenance cost: $489.00 8. Consider adding plowing east side of trailway located on Johnny Cake Ridge Rd. between Deerwood Drive and Diffley Road (Co. Rd. 30) Additiona12884 feet (see map) Reason: access to continuing trail system. Impact: Connect system through residential area. - Estimated additional annual trail maintenance cost: 1 557.00 ' /0 City of Eagan 1999/2000 Trail & Sidewalk Plow Routes N Existing Trails 8~ Sidewalk Plowed by City p,.,.~.e: eY ay ar Eapan w E ®Trails 8~ Sidewalks Plowed by School District ~ ~. ~;~„a,,,,,, Possible Additions to the 2000/2001 Plowing """"-~ "'~'~`A~~` s /a~ IND. $CNOC4 GIST 191 CITY OF EAGAN 2 s. ~' s ~ a ~ U/ CITY OF EACAN w 3 i'~`" ~ D '~: ' :¢ ~' D 2 3 ., 1 1. 9 1 2 ~ y u s u T? 1 ~~ o t A 1 ' s 1 9 _ a. L+?.: '~ V 13 ~. ACf ~ y'~~-y~P ~ u 1 ~ Q~ oQ' CC 2~"'Pd~fn~ ~ 1~ 1 ~ ~. ~ 9d C u s ~ d110,~~ ~ CENTER ~~ 0 oy~^,~~j 1 R' 1 PARK D ADDITION ~ r z ~ 9,Ip'p 1 $EC~N '~ ~ ~~ ~~ 1 ~~ o ~ V ' 2 `~.w`~~oe ~9dd4s FOUR ADD~ITI ~~ L~ ARK CENTER ra ,F `~~'STn ~]P NIRD ADDITI U 2 49QCR ''OZ'j0 `C 1 1 CLIFF ROAD PETITIONERS -~----~- TRAIL /SIDEWALK E116 woRKS SIDEWALK MAINANCE PETITIONERS DEPARTMENT CLIFF ROAD 3-30-00 City of Eagan (NICOLS RD. to CLIFF LAKE ROAD ) /ay PETITION This is a petition to the city of Eagan to add to ~e winter maintenance program the sidewalk a~ang Cliff RaadT on the Atorth side between l~ichols and Cliff Lake Road. This would mean that the sidev~calk would be plov~ed in the winter sa people could walk to ~loGkbuster or the Regel Cinema Complex, Tacobell, ect. ATame ~ Ac}dress 2 nQ 3 . ~ L ~ . G~~ C= L ~_ ~ ~/ ~U~~ C/ ~ ,emu ~~.~~ i 1~L~Q~ ,~C3 7 (,s ,cam /~, ~ ~ / "t ~. /' ~ ~ ' ~ o Cam. ~C v~,u y5~3 S~ci--r ~ra,~ / ~~ ~ :.,% n ~7 L/ .~ ~~ .5~~ ~-rc~G l ~ r1 9 M ~ ~ YSS a 5 CQ11' fi~u ~( ~A~r/ 10 ~s y~ s~b; T ~~ ~ // o U ~ a l~T __ ~d '~ /~/N l2 14 p~'mA s t SAN ~ d -~'n~~y- ysyo 5~d7~""~T 15 Ja,(:e /.~~c~.r~Je1 WHG~ Cr.~~aro^ R~d~e C~~c,le ~'(Y~~ Cis 16 ~~E ~ : n .~'en5~/i 4 5"39 .sc o%T T,e, , 1~ ~ ~S 33 S c~ ~~ 19 '~~'Vt~ V/~~ ~~~~ ~~ ~'Y~~ ~ 20 ~. _ . Z1 1q O'~ 1 ~ ~'v-~' f ~ra' ~ 22 ~1 . ,,,,~ S Z3 ~ ce`~ '^I'c~,:S` ~u~.,. 1 Ifs. 24 2s ~ _ , ~~ ~ GAS/ 3 SC~7~~~ ~ ~ ~ ~ ~6 ~.~-- ~~ ~ Sc~ ~ T l~A ~ L 27 ~ ~ _ C ~ .11 28 /`~~ .~..~ .eon ~~ ~.- ~ ~ Z / ~ ~ C ~_~~ ~l < L n - /J/ 2~ 'ill /~ ~ Z l O (~ ~ ~ F'FG~. ~ ~ ~ ~r~- 31 ~~- n ~ 7 32 'Z : r,~. U~ ss a I I~ o~-0 9 ~ C~ : ~ ~- ~ ~ ~ ~~ _ cal G,~ic/ 33 ZD q `~ C I j`~ ~ 11 ~th ~ ~a q~ 34 ~M ~~I~.~.~ a 115 c.i;~~h~~l ~ I~a~n 35 ~ - ~ 1 1 ~ C ~, {{~ir~~ L ~ . 6 .Z~ 31 c ~ . ~~ ~- ~ ~~. 3 C /! C ` ~ 40 "~~y7 ~/ ~ f~U~Pw ~~ ,-, 42 ~~ ! /~ ~43 " ~ ~ ~ _~ ~-~`~`-~ C!~/ ~ /' / =rte ~/~~ C. , / ~' ~T~/ -' .G ~- ~ ~ ~ ~ _. ~- ,, , , :~~ v f //~- -~ .q n1 ~' • i _~ 46 . ~ ~ ~ n .-, n V~ ~~I a 1 / ~ C/ ~~{~~ P.ct) .LJt'rl~e ~~ ~ 48 , i S~ Q Art ( l ~~ ~~`~~ ~ r~ ~ e ~q 49 ,/ / ~}- o7~~li L%/~~t+U~tct~ r ~~ L~r 51 ~ a ~ ~ ~ ~J ~O,,t . ~' ~2 ~ ~ , ao ~~ ~ ~+ . 53 54 55 56 ~7 58 59 6U vU n,,~~ //,3 Agenda Information Memo Apri14, 2000 Eagan City Council Meeting B. ACCEPT THE REPORT FROM THE COMMUNITY FACILITY TASK FORCE ON THE COMMUNITY ACTIVITY CENTER ACTION TO BE CONSIDERED: • To accept the report from the Community Facility Task Force on the Community Activity Center. FACTS: • With the growth and development of the City over the yeazs, volunteers associated with Community events and celebrations such as the Eagan 4`~ of July celebration and fireworks display, Arts Festival, etc. have been struggling to find a location(s) that can adequately host these activities. The Eagan Rotary Club and others have also been seazching for an appropriate site to construct anamphitheater/band shell to host Community activities. These. factors along with an increasing desire to develop and enhance a "sense of Community" resulted in a concerted effort during 1999 to locate and acquire a site suitable to meet these needs. The Advisory Parks and Recreation Commission met with the City Council at a Special meeting on August 24, 1999. The AprC had met on two occasions to discuss the potential acquisition of property in Section 9 owned at that time by Joe Miller. The Commission engaged in dialogue with the City Council about the type of facilities and programs that could be developed on the property if it were acquired. • The Community Facilities Land Acquisition (CFLA) Task Force was formed at a Special City Council meeting held on August 24, 1999 and ratified at the regular City Council meeting held on September 7, 1999. • The Task Force was chazged with the responsibility of determining how much property would be necessary to acquire to meet the needs of the community for a "community pazk" and a future community/recreation center. • The CFLA Task Force held five well-attended meetings between August 24 and November 1. • George Watson, principal planner for Brauer and Associates attended three of the meetings and provided technical expertise in helping the Task Force to develop their recommendations. ~~y At the Special City Council Meeting on November 1, 1999 members of the Task Force presented their report and recommendations to the City Council. The report contained the following general concepts: 1. The area in the northwest quadrant of Yankee Doodle and Pilot Knob Roads is an appropriate location for this type of park. 2. At a very minimum 34 acres is needed to meet today's program needs, 45 acres is better and is the consensus recommendation and finally, some support exists to acquire the entire 80-acre site. 3. As much property as possible should be purchased today to allow for the future. 4. This site is probably the last property in Eagan potentially available for this type of use. 5. In addition to the uses specifically noted in the Task Force Report, potential uses of a park and various facilities at the site aze unlimited. 6. The opportunity for public-private partnerships exists with the corporate neighbors. 7. Acquisition of this property for a central pazk provides an opportunity to develop a vision beneficial to the entire community. 8. The Task Force has not spent time refining any type of facilities, instead focused on the amount and location of land to meet current program needs. After discussion on the report, the City Council directed that the item be brought back to the November 16, 1999 regular City Council meeting for further deliberation and official action. • At the November 16, 1999 City Council meeting the report from the Community Facilities Land Acquisition Task Force was accepted. Direction was provided by the City Council to purchase a minimum of a 45-acre site, to continue to pursue public/private partnerships, to continue negotiations to acquire the property using eminent domain (condemnation), if necessary, and to explore all possible funding options. • At the December 6, 1999 City Council meeting a request by the EAA to give consideration for a Community Activity Center was presented. The City Council directed staff to prepare information for schematics, infrastructure, actual location and cost estimates for a proposed community activity center, to schedule a mobile workshop to tour metro community centers that includes the task force and City Council within two weeks, to schedule task force meetings during December to construct a "wants and needs" list of the community center and present findings at the January 4, 2000 City Council meeting and to welcome the expansion of the task force by including teen representatives, residents for recreation representatives and representatives from the EAA basketball programs. /iS • At the January 4, 2000 City Council meeting the report of the Community Facilities Task Force was presented. After accepting the report, the City Council scheduled a public hearing for January 18, 2000 to take citizen input and to discuss the process and action required for a bond referendum for the Community Center and Central Pazk development. Staff was also directed to compile projected costs for the Eagan Community Center including various elements. At the January 18, 2000 City Council meeting public input was taken and the City Council approved a motion to direct staff and the facilities task force to take input and further define space requirements, fmancial commitments and design elements for the community center to be brought back for Council and public review. The task force was also directed to explore any public/private partnerships that would be beneficial to the success of this project, to explore phasing options and recommend an election date for a referendum to provide financing for the project. • At the February 15, 2000 City Council meeting a motion was approved to ratify the letter of intent with Duke-Weeks for acquisition of the 60-acre pazcel for the central facilities, to authorize the Mayor and City Clerk to execute a purchase agreement and to direct the City Attorney to cease condemnation activities with respect to this property. • At the February 15~' meeting the Task Force was also authorized to seek community input through the use of an "input" document to be sent with the current issue of the Parks and Recreation Department brochure. • Also at the February 15''' meeting the hiring of a consultant to prepare a Concept Plan(s) for the 60-acre site at a cost not to exceed $7,000 was authorized. • On Mazch 30, 2000 after completion of all appropriate due diligence the closing was completed on the property. • The Eagan Economic Development Authority will meet at the conclusion of the City Council meeting to approve the resolution to issue and sell bonds to complete the financing package for the acquisition of the property. • The Community Facilities Task Force has met on January 25, February 9, February 22, Mazch 7, Mazch 14, March 21, and March 28. The Community Forum followed the regulaz Task Force meeting on the everting of the 21 S`. This Forum was taped by Cable Television and has been replayed approximately 20 times. //6 • The City Council directive (as recorded in the January 18, 2000 City Council minutes) included the following elements: 1. To take input and further define space requirements, financial commitments and design elements for the community center. 2. To explore any public/private partnerships that would be beneficial to the success of this project. 3. To explore phasing options 4. To recommend an election date for a referendum to provide financing for the project. ATTACHMENTS: • Enclosed on pages ~~ ~ through _i___LL is a copy of the minutes of the August 24, 1999 Special City Council meeting. • Enclosed on pages J~ through ~~„~ is a copy of the minutes of the January 4, 2000 City Council meeting. • Enclosed on pages through is a copy of the minutes of the January 18, 2000 City Council meeting. • Enclosed on pages 1 a n through ~~ is a copy of the minutes of the February 15, 2000 City Council meeting. • Enclosed on pages ~ through ~ is a copy of the Task Forces final report. //~ Special City Council Meeting Minutes OU241 August 24, 1999 Page 2 C DISCUSSION APrC/SECTION 9 City Administrator Hedges provided an overview on this item stating that the APrC has met on two (2) occasions to discuss the acquisition of property in Section 9 owned by Jce Miller for various and possible recreation related uses. He further stated that the APrC has asked for an opportunity to meet with the City Council and share their ideas to date, ask questions, exchange dialogue about the type of facilities and programs that would be developed on the property. The City Administrator Hedges further stated that having contacted Joe Miller, it was learned that the 88 acre pazcel is now under contract for sale to Duke Realty who is willing to meet with the City Council and discuss development options. Mayor Awada stated that along with the City Administrator, a meeting was held with Lockheed Martin to discuss whether they continue to support the idea of cross easements for joint parking if the City were to acquire property for a band shell, community center and other uses on the Joe Miller/Duke Realty site. She stated that Lockheed Martin was very agreeable to providing cross easements allowing the City to pazk in their pazking lot for special community events. City Councilmember Carlson asked if the other corporate neighbors were in agreement with the City using that site for pazkland/community building use. Director of Pazks and Recreation Vraa stated that the City had dialogue with all three (3) corporations approximately two (2) years ago and there was agreement at that time, however, it would be necessary to contact Unisys and Northwest Airlines to discuss using their property. City Councilmember Carlson stated that it would not be necessary for the City to use the entire Lockheed Martin pazking lot for most of the events that would be scheduled at a community center or band shell. City Councilmember Carlson had further questions about the size of the Rotary band shell and how many pazking spaces are used for community events at the Blue Cross site. City Administrator Hedges stated that the Rotary Club has looked at various designs up to a thousand parking spaces for the band shell and ECVB Executive Director Cazlon stated that the Blue Cross site provides 1,375 pazking spaces. Mayor Awada stated that it is important to move forward with land acquisition or the options to provide for future community space and expansion will be consumed by development. City Councilmember Blomquist spoke to the funding analysis that was prepared by the Director of Finance and spoke to the three (3) options discussed in the memo including the Community Investment Fund, bond referendum and General Fund balance. She stated that the Community Investment Fund should be retained for Cascade Bay and other existing capital needs, the General Fund surplus should not be used for new facilities and that a bond referendum is the best source of financing. City Councilmember Cazlson asked if the General Fund balance is discretionary? Mayor Awada stated that any general fund surplus is discretionary as to how the City Council will spend those funds. Mayor Awada stated that it is the discretion of the City Council on how the General Fund balance is used. APrC Commission member Barb Johnson stated that a community center is needed and that the Commission has felt strongly about acquiring the land in the two meetings they have held for the purpose of studying this issue. City Councilmember Carlson stated that the EAA was planning to come forward with'a request for a bond referendum to consider a community center and this effort only falls short due to a planned referendum by ISD 196 this coming November. City Councilmember Carlson stated that there is considerable momentum for acquiring property C //8 C Special City Council Meeting Minutes August 24, 1999 Page 3 oc~z~z from Duke Realty adjacent to the Lockheed Martin facility since a significant amount of parking is currently available on the Lockheed Martin property and can be used by the community, the Rotary Club is willing to proceed ahead with constructing a band shell and the City is already entitled to eight acres of land from Duke Realty through parkland dedication. Ann Carlon, Executive Director of the ECVB, stated that there is need for a centralized facility for all community events. City Councihnember Blomquist agreed that a centralized location for community festivals is appropriate, however, it is important to determine what the cost is for the property. City Councihnember Marin stated that she is also in support of acquiring additional land and would support the City's efforts in acquiring the land. City Councilmember Bakken asked what kind of direction is needed for the APrC and City Council to proceed ahead. Mayor Awada stated that the APrC should continue their findings and it would also be appropriate to consider acommunity-wide task force to further study alternatives for land acquisition at the Duke Realty site. City Councilmember Bakken asked if there are a number of acres desirable for the site. Director of Parks and Recreation Vraa stated that normal parkland would be ten to fifteen acres and band shelUamphitheater could be ten to fifteen acres which means that total acquisition could be as much as thirty acres. APrC Commission member Johnson stated that the APrC has determined that forty acres would be most desirable for all the needs and future needs. APrC Commission member Karson also agreed that adequate land is required for future use before development consumes all the property in the City. City Councilmember Blomquist asked how the wetland area on the Duke Realty site could work into the equation of useable land for the site. Director of Parks and Recreation Vraa stated that the wetland could be a backdrop for the development of buildings, use of trails and other amenities. City Councilmember Blomquist also asked how the wetland area equates to setbacks stating that if the eighty acre is properly developed by Duke Realty and the City; in other words, by placing buildings in the proper location the wetland could be used as a safety zone for fireworks, After further discussion and in a motion by City Councilmember Bakken and seconded by City Councilmember Blomquist, a motion was made to authorize the City to prepare a feasibility study for acquisition of up to forty acres of land currently owned by Duke Realty located north of Lockheed Martin and west of Pilot Knob Road with the understanding that this item would be ratified on the September 7 regular City Council meeting consent agenda. All members voted aye. Mayor Awada then asked that further consideration be given to a task force suggesting representatives from the APrC, APC, EDC, staff, service organizations, 4t° of July Celebration Committee, EAA, other athletic associations, seniors, Chamber, ECVB and other representatives of special festivals such as Larry Lundberg from Maggies. Both APrC Commission members and City Councilmembers agreed and suggested that the task force be open to any other organizations and that the City Administrator advertise in the local newspaper for two citizen members. City Councilmembers agreed that the task force would be for brainstorming, land boundaries and not specific tasks for the property. City Councilmember Masin suggested that the parameters that we used for the Central Area Task Force be reviewed and any service groups or organizations that were consulted in that process be given consideration for this special task force. It was also agreed that all three (3) corporations should be contacted including Northwest Airlines, Unisys ( and Lockheed Martin about their interest in the City acquiring property and using it for various //q C Special City Council Meeting Minutes August 24, 1999 Page 4 ooz~3 community events. City Councihnember Masin stated that these corporations might have an interest in funding the project if there is a benefit to their companies. Mayor Awada stated that staff wi1I compile information on the special task force for review as anon-action item at the September 7 regular City Council meeting. DISCUSSION RE: ADOPTION OF REGULAR CITY COUNCIL MEETING AGENDA City Councilmember Malin stated that clarification is necessary on how the meeting agenda is adopted specifically regazding consent items. Mayor Awada stated that it is necessary to separate the motion by a majority vote, further stating that you can not vote on parts of the consent agenda as separate items. City Councilmember Malin stated that there is inconsistency on how the meeting agenda for consent items is approved from the procedure agreed to at a May City Council retreat. Mayor Awada stated that items can be discussed, but not separated for individual action unless they are placed on the regular City Council agenda. Councihnember Malin stated that the intent of the motion was to place items from the consent agenda on the. regular agenda, which was agreed to at the May 25 Council retreat. City Councilmember Cazlson said that items may be separated from the consent agenda by a majority vote of the Council. City Councilmember Bakken concur ed and added that councilmembers must either vote in the affirmative, negative or abstain on the consent agenda, but can not vote separately on individual items. City Councilmember Cazlson suggested that a flow chart be developed that outlines astep- by-step process on the procedure for adopting agendas which would provide clarification to the consent agenda. Mayor Awada clarified that if a councihnember wants to sepazate an item from the consent agenda there must be a motion to separate the item followed by a majority vote of the Council. She further clarified that a motion would then be made to act on the balance of the consent agenda, allowing for discussion on individual items, which would be followed by the Council's vote. She added that the consent agenda must be voted on in its entirety, but councihnembers may indicate which items they are in opposition to as a basis for voting no on the entire consent agenda. Mayor Awada acknowledged that the Special City Council meeting needs to come to closure to allow for start of the regular Advisory Planning Commission meeting that is scheduled for 6:30 p.m. After a brief discussion, City Councilmember Bakken moved, Mayor Awada seconded a motion to continue the two remaining items on this agenda on how to make a motion and review of the MVTA's strategic plan to the August 31 City Council meeting. City Councilmember Carlson stated that she would like staff to prepare a flow chart for review at a future meeting. ADJOURNMENT There being no further business, the meeting was adjourned at 6:20 p.m. AUGUST 24, 1999 Date TLH City Clerk /ao EAGAN CITY COUNCIL MEETING MINUTES; JANUARY 4, 2000 PAGE6 City Administrator Hedges provided an overview on this item. Councilmember Bakken moved, Councilmember Carlson seconded a motion Eo adopt the City of Eagan Business Subsidy Policy. Mayor Awada opened the public hearing to anyone wishing to speak. There being no one, she closed the public hearing. A vote was taken on the motion. Aye: 5 Nay: 0 ........................................ REPORT FROM THE COMMUNITY ACTIVITY CENTER TASK FORCE City Administrator Hedges provided an overview on this item. Clyde Thurston spoke on behalf of the Community Facilities Land Acquisition Task Force and provided an overview of the proceedings of the Task Force. He noted that due to the complexity of the project and the holidays the Task Force did not have a final report to present at this time. He added that the Task Force has defined the groundwork for the possible elements of the community center. He said there should be a comprehensive and open dialogue with the community. He commented on the costs associated with land acquisition and the construction of the facility. He further commented that cost could be a barrier for some of the potential users and said that user fees need to be addressed. Councilmember Masin thanked Mr. Thurston for his work on the Task Force and also thanked the rest of the Task Force members for their efforts. Danny Ducharme, a sixth-grade student at Dakota Hills Middle School, expressed her support for more gymnasiums and for a gathering place for the youth in the community. Sam Fields expressed his support for additional gym space and a recreation center. Dan Klekner, President of the Eagan Athletic Association, stated that many of the youth athletic teams need to travel outside the City to find gym space. He requested a commitment from the City for gym space. Ann Carlon, Executive Director of the Eagan Convention & Visitors Bureau, said that the proposed location is perfect for community events. She commented on the need for meeting space and encouraged the City Council to acquire the land and proceed with the plans for a community activity center. Cyndee Fields, 4725 Weston Hills Drive, expressed her support for the community center and encouraged the Council to commit to giving approximately 209'0 of the available gym time to the EAA. Mayor Awada said that she was supportive of keeping the process moving forward. She noted that the land will be purchased over the next couple of months and a public hearing will be scheduled to discuss the proposed community center. Councilmember Masin thanked the Task Force members for attending the tour of the community centers. She said that perhaps the Task Force would like to meet again since many of the members were unable to attend the meeting in December. Councilmember Blomquist stated that the Council should ensure that the Task Force remain cohesive and that membership be expanded to /ai EAGAN CITY COUNCIL MEETING MINUTES; JANUARY 4, 2000 PAGE 7 include representatives from the girlscout and boyscout community. She requested an invitation be extended to them. Councilmember Carlson stated that she would like to continue to obtain input from the public on a regular basis regarding the central area park. She further stated that the process should not be held up and added that a public hearing should be scheduled. She said that Task Force members should be asked whether they would like to meet again prior to the public hearing. Councilmember Masin suggested that the request fora 20% dedicated use by the EAA was premature prior to purchase of property and the design of the building. Councilmember Carlson noted that specific elements have been identified for the community center and based on these elements it would be possible to obtain cost estimates. Mayor Awada referred to a motion that she prepared regarding the scheduling of a public hearing and the preparation of cost estimates for the community activity center. Councilmember Masin stated that the process is off to a good start but the Council should focus on getting as much information as possible. She said that scheduling the public hearing for January 18 would be fine. Councilmember Blomquist concurred with Mayor Awada stating that the process should move forward. Councilmember Carlson concurred also and added that it is not necessary to know the design elements at this point. She said that the public hearing would provide an opportunity for the public to indicate their support or opposition to the proposed community activity center. She requested that two additional items be added to the list of elements including an entrance monument and courtyard area and fireproof storage area for the Historical Society. Mayor Awada concurred with the addition of the two elements as suggested by Councilmember Carlson. Mayor Awada moved, Councilmember Bakken seconded a motion to set a public hearing on January 18, 2000 to take citizen input and discuss the process and action required for a bond referendum for the community center and central park development. Councilmember Blomquist questioned if the Council would be acting on whether to schedule a bond referendum at the January 18 City Council meeting. Mayor Awada noted that the purpose of the public hearing would be to take citizen input and if the Council so chooses to act on the issue of a referendum they may do so. Councilmember Carlson added that legally a bond referendum can not be held unti149 days following the public hearing. Councilmember Blomquist indicated that she was going to abstain on the vote stating that she was in favor of the idea of a community center and wanted to receive public input but questioned whether a public hearing was the appropriate format. Councilmember Masin stated that she was supportive of a public hearing but was not ready to analyze a bond referendum at the January 18 meeting. A vote was taken on the motion. Aye: 3 Nay: 1 Abstain: 1 (Councilmember Masin opposed and Councilmember Blomquist abstained) Mayor Awada moved, Councilmember Blomquist seconded a motion to direct staff to compile costs for the Eagan Community Center which generally includes the following elements: Four gyms with wood floors usable for tournaments Banquet facility like Maplewood Senior center, teen center, EAA offices, historical society and other meeting rooms and space, including storage space /~~ EAGAN CITY COUNCIL MEETING MINUTES; JANUARY 4, 2000 PAGE8 Large center atrium Running track Exercise space Locker rooms Enclosed kids indoor playground Contract hourly childcare Concessions managed by City Outside skating on pond Site development for festival areas and pazking Infrastructure improvements Entrance monuments and courtyard Historical Society fireproof storage Aye: 5 Nay: 0 TAW Bt3'~~~5 FINAL PLAT -CENTURY SECOND ADDITION -CLIPPER'S & MORE, INC. City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Councilmember Bakken moved, Counc~lmember Carlson seconded a motion to approve a Final Plat (Century Second Addition) that will combine two pazcels of land currently described as Lots 1 & 2, Century Addition into one platted lot located north of Yankee Doodle Road and west of Coachman Road in the SW 1/a of Section 9. Aye: 5 Nay: 0 FINAL SUBDIVISION, RTVERPARK OFFICE CENTER, BLUE CROSS BLUE SHIELD City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve a Final Subdivision (RiverPark Office Center) consisting of one lot and one outlot located at 3400 Yankee Drive, west of Highway 13 and south of Yankee Doodle Road within the south 1/s of Section 8 and the north 1/z of Section 17. Aye: 5 Nay: 0 PLANNED DEVELOPMENT AMENDMENT -HONEY TREE LTD. City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve a Planned Development Amendment to allow additional building signage on the tower portion of the Sleep Inn hotel at 4510 Erin Drive (Lot 1, Block 1, Honey Tree First Addition) subject to the following conditions: 1. An Agreement amending the Planned Development shall be executed and recorded at the Dakota County recorder's office. /a3 ~ EAGAN CITY COUNCIL MIETIIJG MINUTES; JANUARY 18, 2000 PAGE 5 H. A,Qprove Toint Powers Agreement, street maintenance and traffic markings contractual services. It was recommended to approve the 2000 Joint Powers Agreement for street maintenance and authorize the Mayor and City Clerk to execute all related documents. I. Request Municipal State Aid route revisions/designations. It was recommended to approve resolutions requesting the Commissioner of Transportation s approval of the deletion of Wescott Hi11s Drive (Wescott Road Yankee Doodle Road) from the Municipal State Aid (MSA) system and the addition of MSA street designation for Duckwood Drive (Denmark Avenue to Lexington Avenue). J. Project 768, authorize preliminary engineering/funding application report (Northwood Drive -Ring Road Overpass). It was recommended to authorize the preparation of a preliminary engineering and funding application report for Project 768 (Northwood Drive -Ring Road Overpass). K. Renewal of Sentence to Service work contract with Dakota County. It was recommended to approve the renewal of a one-year contract with Dakota County for the provision of Sentence to Service work crews and authorization for the Mayor and Clerk to execute the agreement. L. License renewals for theyear 2000Lpet shop and tree contractor. It was recommended to approve the pet shop and tree contractor license renewals for the year 2000. M. Residential, trash hauler licenses for Tennis Sanitation, Nitti Sanitation and Superior Services and Construction/Demo hauler license for Waste Tech and Haugen's Haulers. It was recommended to approve residential trash hauler licenses for Tennis Sanitation, Nitti Sanitation and Superior Services and construction/demo hauler licenses for Waste Tech and Haugeri s Haulers. Councilmember Bakken moved, Mayor Awada seconded a motion to approve the Consent Agenda. Aye: 5 Nay: 0 $~=A ................................................... ................................................... ADOPT RISK MANAGEMENT PLAN, CITY WATER TREATMENT FACTLTTTES This item was inadvertently scheduled for the January 18 City Council agenda. T'he public hearing was published for February 1. COMMUNITY ACTTVTTY CENTER City Administrator Hedges provided an overview on this item. Councilmember Carlson moved, Councilmember Bakken seconded a motion to open the public hearing to receive input and direct staff and the central park task force to take input and further define space requirements, financial commitments and design elements for the community center to be brought back for Council and public review. Mike Williams, co-founder and organizer of EspressFest, expressed his support for a band shell. Pat Thomas, Eagan business owner, stated that she has been an active member of the Fourth of July committee and encouraged the Council to find a place for community functions. She asked the Council to consider how the location of the community center will impact the location for the fireworks display on the site. She said that the location of the sprinkling system should be taken into consideration as well so it does not restrict future development of the site. John Willenberg, member of the Knights of Columbus and the Fourth of July committee, stated that a site is greatly needed for the Fourth of July celebration. He commended the City Council on their i~ v ~ EAGAN CITY COUNCIL MEETING MINUTES; JANUARY 18, 2000 PAGE6 decision to build Cascade Bay and encouraged them to move forwazd on the proposed community center. Councalmember Masin referenced the failed referendums for other similar facilities and asked for suggestions as to how the City could improve the process. Mr. Willenberg mentioned that task forces were utilized in the past and stated that he did not think that much needed to be changed. Councilmember Cazlson noted that public hearings aze typically held at the end of the process; however, the Council decided to solicit feedback from the public regazding a proposed community center at the beginning of the process. Mr. Willenberg said that it is a good idea for the Council to get public input before too much time and effort is put into it. Barry Shillingford,1849 Turquoise Trail, reiterated the need for a location to conduct the fireworks display. He said the Council should emphasize and give consideration to the outdoor features of the site, i.e. walkways, cross country ski trails. Dick LeMay, 1385 Jurdy Road, expressed his exdtement and support for the project. Tom Wallin stated that the demographics indicate that a lazge base of younger kids will be utilizing the facility. He added that the community has to have faith that the elected officials and staff will ensure a good project. He said that if the facility pays for itself there is no downside. He encouraged the City Council to move on this issue and added that most failed referendums did not have abroad base of support. There being no one else wishing to speak, Mayor Awada closed the public hearing and turned the discussion back to the Council. Councilmember Cazlson stated that there is a strong push to hold a bond referendum right way; however, the City Council has a responsibility to answer certain questions regazding financials, land acquisition and space requirements. She further stated that the task force's efforts combined with public input will help the Council to be able to provide concrete information. Councilmember Bakken said that he was encouraged by the information he has seen to date but said that there needs to be more before the Council is ready to proceed with a referendum. Councilmember Cazlson added that she would like the task force to provide information on the financing component as it relates to the operating costs of a completed facility. Councilmember Blomquist said she was excited about the project and said that the location and the timing aze opportune. She offered an amendment to the motion to direct the task force to explore any public/private paztnerships that would be beneficial to the success of this project, to explore phasing options and recommend an election date for a referendum to provide financing for the project. Mayor Awada stated that staff is investigating the possibility of public/private partnerships and said she did not believe community center revenues would cover debt service but should pay operating expenses. Councilmember Carlson accepted Councilmember Blomquist's amendment. She said the Council should refrain from hiring a consultant. Clyde Thurston, member of the central park task force, stated that it would be beneficial to have a master plan and added that task force members would not have that type of expertise and suggested that staff or an outside planner be responsible for this task. Mayor Awada said that the Council should wait on hiring an outside consultant. Councilmember Masin expressed her support of obtaining more information and added that the Council needs to think about the reasons that past referendums have failed. Councilmember Bakken requested staff gather information from other community center facilities regazding the cash flow of each component. A vote was taken on the motion. Aye: 5 Nay: 0 /JS EAGAN CITY COUNCIL MEETING MINUTES; FEBRUARY 15, 2000 PAGES Councilmember Blomquist said that City and County staff will work with Mr. Olson to preserve as many trees as possible. Mazco Alfazo, 4585 Oak Chase Road, expressed concern about the potential tree loss on his property. He said that he was supportive of the project but was concerned about the lack of a left turn lane. Director of Public Works Colbert suggested he contact staff to review the plans for the project. A resident of 4505 Oak Chase Road said that he supported the project as proposed. There being no one else wishing to speak, Mayor Awada closed the public hearing and turned the discussion back to the Council. Mayor Awada stated that she supported the project for safety reasons and noted that there will be some tree loss, but that is to be expected with progress. Mayor Awada moved, Councilmember Blomquist seconded a motion to approve Project 680 (Cliff Road -Street and Utility Improvements) and authorize the preparation of detailed final plans and specifications. Councilmember Blomquist stated that the project is long overdue. She expressed concern with tree loss and said that the County and City staff will do everything possible to mitigate tree loss. She added that this is the safest option and said she would not support closing either entrance into the Pazk Cliff neighborhood. Councilmember Carlson said that a trailway should lead to Lebanon Hills Pazk. Councilmember Masin thanked everyone for attending the informational open house. She added that the project was necessary in order to address the safety concerns. A vote was taken on the motion. Aye: 4 Nay: 0 CONSIDER 60 ACRE LAND ACQUISTI'ION FOR CENTRAL FACILITIES PROPERTY City Administrator Hedges provided an overview on this item. Councilmember Carlson moved, Mayor Awada seconded a motion to ratify the letter of intent with Duke-Weeks for acquisition of a 60 acre pazcel for the central facilities, to authorize the Mayor and City Clerk to execute a purchase agreement and to direct the City Attorney to cease condemnation activities with respect to this property. Joe Bari, 3033 Timberwood Trail, questioned the estimated mazket value calculation. Finance Director Gene VanOverbeke explained the difference between mazket value versus tax capacity rates. Councilmember Carlson thanked Pat Thomas for her inspiration. Councilmember Masin added that this is one of the last pazcels suitable for community events. She mentioned that a previous Council had passed on the opportunity to purchase 200 acxes of land at Lexington Avenue and Yankee Doodle Road for community uses. Mayor Awada noted that the City Council put in a sealed bid for the 200 acres; however, the City was outbid by $600,000. Councilmember Cazlson said that this is the best location for a central pazk and added that the shared pazking with the corporate neighbors is of benefit to the City. She noted that the land will be !ab EAGAN CITY COUNCIL MEETING MINUTES; FEBRUARY 15, 2000 PAGE6 acquired at the going rate and is not too high. Mayor Awada stated that this site will be utilized to increase the sense of community in Eagan. A vote was taken on the motion. Aye: 4 Nay: 0 Dorothy Peterson, member of the Central Park Task Force, provided an update on the group's process. Discussion occurred regarding what elements should be included on the "input" document that will be distributed to residents with the next issue of the Parks and Recreation Department brochure. Councilmember Cazlson stated that only the elements that were included in the Council's original motion should be included. Mayor Awada concurred. Councilmember Masin stated that the entire community should be given an opportunity to indicate what elements they would like to see in a community center. Councilmember Blomquist said that the cost of including more elements is m;n;mal and stated that the Council has the authority to make the ultimate determination as to what to do with the information. Mayor Awada stated that she was in support of the "input" document but added that she did not support the format being proposed. Councilmember Carlson said that she was in agreement with leaving the additional elements on the document but suggested adding disclaimers to avoid giving the public the wrong impression about what elements will be ultimately considered by the Council. Councilmember Masin questioned the point of asking for input if the Council was going to liaut the choices presented to the public. Mayor Awada stated that at the last Council meeting the Council passed a motion identifying the elements to be included with a community center. Councilmember Masin said that the City does not have any real good communication system and added that sending this document to the public is the most effective method of reaching a broad audience. Mayor Awada noted that the Council had determined that certain elements that have been added to the list are not feasible and are too costly. Councilmember Carlson added that the inclusion of the auditorium and lap pool on the "input" document would be misleading. Mayor Awada moved, Coundimember Carlson seconded a motion to delete the auditorium and lap pool from the "input" document. Aye: 2 Nay: 2 (Councilmembers Masin and Blomquist opposed) The motion failed for lack of a majority. Pat Thomas concurred that the lap pool and auditorium were elements that were not feasible. She stated that the timing is critical and the public should be given an opportunity to provide input. She said that it had been suggested that Eagan businesses be sent an "input" document and that a larger comment section be provided on the form. Councilmember Carlson moved, Mayor Awada seconded a motion to delete the auditorium and lap pool from the "input" document and allow an opportunity for feedback regarding the other elements. Councilmember Carlson suggested that feedback be obtained regarding the preferred number of seating for the banquet facility. A vote was taken on the motion. Aye: 4 Nay: 0 Mayor Awada moved, Councilmember Carlson seconded a motion to authorize the hiring of a consultant to prepare a Master Plan for the ti0-acre site at a cost not to exceed $7,000. Aye: 4 Nay: 0 Mayor Awada recessed the meeting at 9:35 p.m. She reconvened the meeting at 9:40 p.m. /a ~ EAGAN CTIY COUNCIL MEETING MINUTES; FEBRUARY I5, 2000 PAGE 10 6. The applicant shall contact the City Forestry Division and set up apre-construction site inspection at least Five days prior to the issuance of the grading permit to ensure compliance with the approve Tree Preservation Plan and placement of the Tree Protection Fencing. 7. This development shall be responsible for a water quality cash dedication in lieu on-site ponding. Aye: 4 Nay: 0 RESOLUTION CALLING FOR PUBLIC HEARINGS ON ESTABLISHMENT OF AN ECONOMIC DEVELOPMENT AUTHORITY AND ADOPTION OF AN ENABLING RESOLUTION AND ESTABLISHING DEVELOPMENT DISTRICT FOR SITE TO BE ACQUIRED _ CENTRAL FACILITIES PROPERTY City Adaunistrator Hedges provided an overview on this item. Counc7lmember Masin moved, Councilmember Carlson seconded a motion to approve a resolution calling for public hearings on establishment of an Economic Development Authority and adoption of an enabling resolution and establishing development district for site to be acquired - Central Facilities Property. Aye: 4 Nay: 0 ................................................................. ................................................................ 't:IRS TfJ'~I~~ Jeff Gregory, 1322 Deercliff Lane, commented on the City's governmental process, the criteria used to purchase prime property, overspending and taxes and the ability of a community center to generate revenues. He questioned the availability of the City Coundl Meeting Procedure and Guideline handout. Mayor Awada noted that the handout is being updated but has been made available in the lobby of City Hall. Mr. Gregory said that he appredated the amount of time and effort that the City Coundl devotes to the community. The meeting adjourned at 12:15 a.m. MLK Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. tae FINAL REPORT EAGAN COMMUNITY FACILITIES TASK FORCE MARCH 31, 2000 I~q TO: MAYOR AND CITY COUNCIL MEMBERS FROM: CLYDE THURSTON, COMMUNITY FACILITIES TASK FORCE CHAIR DATE: MARCH 30, 2000 SUBJECT: FINAL REPORT OF COMMUNITY FACILITIES TASK FORCE On behalf of the members of this task force, it is my pleaswe to present you with this final report of ow process and recommendations. This task force was originally formed and functioned as the Community Facilities Land Acquisition Task Force. We were chazged with exploring those issues related to land requirements for a Central Park and Community Center. You have subsequently acted on Task Force recommendations to acquire land in the northwest quadrant of Yankee Doodle Road and Pilot Knob Road. We applaud yow vision in acquiring sufficient land, not only for current needs, but to meet the futwe needs of ow community. You then brought the Task Force back together with a new charter as the Community Facilities Task Force. The primazy focus of this report will be to address the direction you provided to this Task Force at the Januazy l 8, 2000 City Council Meeting. The following report reflects the process undertaken by ow Task Force and ow final recommendations for pazk development and construction of a community center. In summazy, let me thank you for the confidence that you have placed in this Task Force to carry out its mission. I can asswe you that we have taken ow challenge most seriously. I would be remiss in not recognizing the excellent support and cooperation of the City staff and the sincere passion of the Task Force members. When we first met as a Task Force, we were twenty-five individuals, each with ow own unique objectives. Over the past seven months, I believe that we have listened and learned from each other and gained a much greater understanding and appreciation for the needs of gill members of ow community. I am very pleased that ow final report reflects consensus recommendations for meeting the current and futwe needs of ow citizens. Sincerely, ~,c~.~~. Clyde .Thurston /.~o TABLE OF CONTENTS REPORT I. PURPOSE II. CHARGE TO THE TASK FORCE III. TASK FORCE PROCESS IV. RECOMMENDATIONS PARK IMPROVEMENTS & COMMUNITY CENTER COMPONENTS PHASING REVENUE STREAM PUBLIC/PRIVATE PARTNERSHIPS REFERENDUM EXHIBITS EXHIBIT lA RECOMMENDED PARK IMPROVEMENTS EXHIBIT 1B RECOMMENDED COMMUNITY CENTER COMPONENTS EXHIBIT 1 C COST SUMMARY EXHIBIT 2 PHASING -POTENTIAL FUTURE COMPONENTS EXHIBIT 3 REVENUE STREAM ANALYSIS EXHIBIT 4 POTENTIAL PUBLIC/PRIVATE PARTNERSHIPS EXHIBIT 5 SAMPLE REFERENDUM BALLOT EXHIBIT 6 TASK FORCE MEMBERSHIP LIST EXHIBIT 7 CHRONOLOGY OF TASK FORCE PROCESS EXHIBIT 8 .COMMUNICATIONS STRATEGY EXHIBIT 9 COMMUNITY FEEDBACK FORM EXHIBIT l0A SUMMARY OF RESPONSES -PARK EXHIBIT l OB SUMMARY OF RESPONSES - COIvIIviiJNI'TY CENTER. EXHIBIT 11 ESTIMATED TAX IIv1PACTS /3/ ~. PURPOSE The purpose of this report is to transmit the final recommendations of the Eagan Community Facilities Task Force regazding future development of the pazcel of land acquired for a central park and community center facility. Details of those recommendations are provided (Exhibit lA-Exhibit 5). A listing of Task Force Members is included as Exhibit 6. A summarized chronology of Task Force activities and City Council actions is contained in Exhibit 7. II. CHARGE TO THE TASK FORCE The Eagan City Council provided the following direction to this Task Force at the January 18, 2000 Eagan City Council Meeting: 1) Take input and further define space requirements, financial commitments and design elements for the community center to be brought back for Council and public review. 2) Ezplore phasing options. 3) Provide information on the financing components as it relates to the operating costs of a completed facility. 4) Ezplore public/private partnerships that would be beneficial to the success of this project. 5) Recommend an election date for a referendum to provide funding for the project. III. TASK FORCE PROCESS On August 24, 1999, the Eagan City Council established a Community Facilities Land Acquisition Task Force. The purpose was to determine if a parcel of land situated northwest of the intersection of Yankee Doodle Road and Pilot Knob Road was suitable for development of a city pazk and community center. The Task Force was fiuther chazged with determining how much land would be required to accommodate the needs of the community. The Task Force was comprised of twenty-five representatives of various community groups and organizations aswell ascitizens-at-lazge. They approached their task by first identifying the types of programs that would be conducted out at the site. They further defined those programs by defining the frequency and duration of the program/event, the size of the target audience, the approximate size and type of space required, the need for equipment, electricity, water, /3~ etc. to support the program, and other important requirements. The Task Force met through October 25, 1999 and provided final recommendations at a Special Meeting of the City Council on November 1, 1999 In summary, the Task Force findings were: 1) The site is appropriate for a community pazk and community center 2) Minimum current needs are 34-45 acres 3) Purchase as much property as possible for future needs 4) This is probably the last potential site in Eagan 5) There aze many potential uses beyond those currently identified 6) There are opportunities for public/private partnerships with corporate neighbors 7) The Task Force has not had time to refine community center design The City Council accepted the Task Force recommendations and directed staff to pursue public/private partnerships, begin negotiations to acquire the property and explore funding options. The Council further asked that the Task Force reconvene with additional membership to more specifically address the issue of a community center and report back to the Council on January 4, 2000. The Task Force reconvened on December 14, 1999, took a bus tour of several metro area community centers on December 18, 1999, and met again on December 21, 2000. They developed a list of potential components to include in the community center and developed a vision statement that states, "To provide a public gathering place where programs and activities bring people of all ages together to build and foster pride, relationships, fitness and wellness in our community" The Task Force provided preliminary feedback to the Council on January 4~' and again at a Public Hearing on January 18, 2000. The Task Force requested additional time to continue their task. The Council continued the role of the Task Force and provided additional direction to the Task Force as identif ed earlier in this report. (See Charge to the Task Force) The Task Force placed significant emphasis on the development of a communications strategy (Exhibit 8) to gather additional community input and maintain effective two-way communication. The task force designed and administered a questionnaire (Exhibit 9) that was delivered to all households and members of the Eagan business community. Through Mazch 29, 2000, we have received 776 responses. The feedback was overwhelmingly positive and strongly validated the initial efforts of the task force. Press releases were generated at significant milestones in the process. We enjoyed excellent press coverage in the Pioneer Press, the Eagan Sun Current, and Eagan Thisweek newspapers. There was a Public Hearing at the January 18, 2000 City Council Meeting as well as opportunity for public input at all other City Council Meetings. /33 Additionally, the Task force conducted a Public Forum on March 21, 2000 to provide information to the community and seek additional feedback. This Forum was videotaped and has been played back frequently on cable television. Over these past seven months, the Task Force has used the collective feedback to gain an understanding of the programs, activities, and facilities that citizens of Eagan are seeking. That feedback has helped us to formulate a vision of a Central Park and Community Center that will serve all members of our community, from pre-schoolers to senior citizens. It will provide our community with a gathering place where citizens of all ages and all interests can participate in a rich diversity of programs and activities. It will bring our residents back together for the 4~' of July and other celebrations, it will provide positive outlets for our youth, it will provide a gathering place for our rapidly growing senior population, it will serve the growing interest in health and fitness, and it will provide space for individuals, community organizations, and local businesses to hold meetings, training classes, banquets, wedding receptions, birthday parties, and other special events. It will truly serve all the citizens of Eagan. IV. RECOMMENDATIONS Take input and further define space requirements, financial commitments and design elements for the community center to be brought back for Council review and public review Significant efforts have been made to collect and analyze additional input from the community. The task force designed and administered a questionnaire that was delivered to all households and members of the Eagan Chamber of Commerce. Through March 29, 2000, we have received 776 responses. The feedback was overwhelmingly positive and strongly validated the initial efforts of the task force. Additionally, we conducted a Public Forum on March 21, 2000 to provide information to the community and seek additional feedback. Collective feedback from all sources was used by the task force to arrive at our final recommendations for park improvements and community center components. Our final recommendation reflects a community center of approximately 82,007 square feet and a total referendum cost of $15,355,000. Details on those improvements and components and associated .costs are reflected in Exhibit 1 A, 1 B, 1 C. Ezplore phasing options. The task force discussed the concept of developing this facility in phases. After consideration of all potential park improvements and community center components, we reached consensus on those elements to be included in the initial construction phase. We are not making specific recommendations regarding a second or subsequent phases. We~ ~~3 y are identifying those elements that we believe should be revisited in the future to determine if public interest and support have expanded. We do recommend that decisions on the initial community center design and siting take into consideration the potential addition of these elements. Estimated squaze footage requirements and current cost projections for those potential expansions aze reflected in Exhibit 2. Provide information on the financing components as it relates to the operating costs of a completed facility. We have identified the various types of uses for each component, the potential types of revenue streams from those uses, and a subjective evaluation (high, medium, low) with regazd to the revenue potential for each component. That information is reflected in Exhibit 3. ' Ezplore public/private partnerships that would be beneficial to the success of this project. We have explored a wide range of potential public/private partnerships. Preliminary discussions have taken place with corporate neighbors with regard to cross-easements for parking, as well as easements for a fireworks launch azea and potential band shell seating. The Eagan Rotary has pledged $140,000 for the construction of the band shell. Discussions aze underway with the Eagan Convention and Visitors Bureau for the rental of office space and with the Eagan Atliletic Association for the rental of office and storage space. These and other partnerships are outlined in Exhibit 4. Recommend an election date for a referendum to provide funding for the project. The consensus of the task force is that a special election should be conducted as soon as possible and practical. Taking into account the required notification period for the county auditor, timeframes for providing absentee ballots, the potential conflict with Memorial Day weekend, and the need to effectively communicate this information to our residents, it appeazs that the eazliest logical date may be Tuesday, June 6, 2000. Your city staff was requested to reseazch bond cost so this could be included in our report. Further, they were asked to research and prepare proposed language for a referendum ballot. This is reflected in Exhibit 5. •- /~5 EXHIBITS /36 Ezhibit lA RECOMMENDED PARK IMPROVEMENTS COMPONENT ESTIMATED COST Picnic Shelters (1 large and 3 small) $175,000 Band Shell $140,000 Playground Equipment $50,000 Sand Volleyball Courts (2) $10,000 Restrooms $150,000 WalkingBiking Trails Included in Site Prep 4~' of July Celebration Area Included in Site Prep Plaza and Fountain(s) Included in Site Prep Festival Grounds Included in Site Prep Formal Gardens Included in Site Prep Ice Skating Included in Site Preo TOTAL COSTS $525,000 /3~ Ezhibit 1B RECOMMENDED CONEVIITNITY CENTER COMPONENTS COMPONENT SOUARE FOOTAGE COST Teen Center 2,000 Senior Center 2,000 Meeting Rooms 4,000 Kitchen 240 Indoor Play Area 4,600 Gymnasiums (4)/Walking Track 17,300 Arts and Crafts Room 1,000 Computer Room 800 Music Room 700 Health and Fitness Area 5,600 Locker Rooms (includes showers & restrooms) 5,000 Banquet Facility 8,400 Eagan Historical Society 800 Child Care Center 1,400 Eagan Athletic Association-Storage Lease 2,400 Eagan Athletic Association-Office Lease 400 ECVB/Chamber of Commerce-Office Lease 2,000 Offices/Administration Areas 4,600 Concessions 1,800 Net Total 66,340 $ 8,955,000 Building Support Space (hallways, storage, restrooms, mechanical, etc.) 15,667 Total 82,007 2, l 15,000 511,070,000 /.3g Ezhibit 1C COST SUMARY COMPONENT COST INFRASTRUCTURE $1,825,000 Public Street Access (Ring Road) Pedestrian Underpass Landscaping-Median and Boulevazd Street and Trailway Lighting Right of Way Easements Sanitary Sewer Water Main and Service Storm Drainage SITE DEVELOPMENT 1,180,000 Parking and Access Drive Clearing/Grading Pond Modifications Trails/Hazd Surface Building Utilities Turf/Landscaping-Pazk and Grounds Primary Electrical/Lights Entrance Signage Exterior Plaza PARK DEVELOPMENT 525,000 (See Exhibit lA) COMMUNITY CENTER CONSTRUCTION 11,070,000 (See Exhibit 1B) PROJECT CONTINGENCY FUND 500,000 NET COST OF PROJECT 15,100,000 BOND ISSUANCE FEES/DISCOUNTS 255.000 TOTAL FOR BOND REFERENDUM 515,355,000 /39 Ezhibit 2 PHASING POTENTIAL FUTURE COMPONENTS The following components were identified by task force members, corporate neighbors, or by other members of the community via the questionnaires that were distributed to all households. After analysis and deliberation by the task force, it was decided that these components would not be recommended for inclusion in the initial build-out of the Central Park and Community Center. It is recommended that they be revisited at a future date as stronger indications of interest and support evolve from the community. Because some of these components require significant square footage or would benefit from adjacency/co-location with other components, it is also recommended that they be considered in the design and siting of the initial construction. We don't want to "build ourselves into a corner" that would preclude us from adding these in the most appropriate location and configuration at a future date. COMMUNITY CENTER NET SIZE NET COST* Climbing Wall N/A $ 100,000 Racquetball Courts (2) 1,600 216,000 Athletic Dome 80,000 2,800,000 Theatre/Auditorium 400 seats 3,500,000 Indoor Aquatic Park 10,000 2,100,000 COMMUNITY CENTER NET SIZE NET COST* Tennis Courts (2) Skateboard Park N/A $ 30,000 N/A 35,000 *Cost is based upon constructiouq costs of $135 per square foot. These estimates do not include the standard 25% multiplier for hallways, storage and other related support space. /~f0 Exhibit 3 COMPONENT REVENUE SOURCE TYPES OF USE POTENTIAL BANQUET ROOM RENTAL 'BANQUETS HIGH FACILITY EVENT PLANNING FEES 'AWARDS DINNERS ADMISSION TO EVENTS 'LARGE MEETINGS PER PLATE CHARGE 'DANCES CORKAGE CHARGE 'WEDDING AUDIOVISUAL RENTAL RECEPTIONS COOKING CLASSES (KITCHEN) 'OTHER SPECIAL EVENTS CHILD CARE DAILY FEES 'PRE-SCHOOL NIGH • HOURLY FEES PROGRAMS PROGRAM FEES 'AFTER~CHOOL PROGRAMS 'DROP-IN CHILD CARE CONCESSIONS LEASE ARRANGEMENTS 'LEASES HIGH FOOD/BEVERAGE SALES 'SALES EQUIPMENT RENTALS `RENTALS MERCHANDISE SALES 'FEES VENDING MACHINES VENDOR BOOTH FEES SUPPLIER INCENTIVES PAY PHONES ATM GYMNASIUMS GYM RENTAL 'BASKETBALL HIGH EQUIPMENT RENTAL 'VOLLEYBALL EVENT ADMISSION FEES 'BADMINTON CLINIC FEES 'GYMNASTICS LEAGUE FEES *KARATE ADVERTISING SIGNAGE 'WRESTLING 'EXPOSITIONS 'SHOWS/FESTIVALS 'DANCES 'FLEA MARKETS HEALTH S FAMILY MEMBERSHIPS 'AEROBICS CLASS HIGH FITNESS AREA INDIVIDUAL MEMBERSHIPS 'FITNESS EQUIPMENT CORPORATE MEMBERSHIPS 'HEALTH SCREENINGS DAILY USER FEES 'ATHLETIC TRAINING PROGRAM FEES 'PHYSICAL REHAB LOCKER RENTAL 'WEIGHT-LOSS TOWEL FEES 'COUNSELING /f~/ MEETING ROOM RENTAL 'BUSINESS MEETINGS HIGH ROOMS AUDIOVISUAL RENTAL 'SCOUTS, ETC. FOOD SERVICE 'TRAINING 'BIRTHDAY PARTIES 'RECEPTIONS OFFICE SPACE LONG-TERM LEASE *EAA NIGH 'ECVB/NDCC STORAGE LONG-TERM LEASE 'EAA HIGH SPACE ARTS b ROOM RENTAL 'PAINTING CLASSES MEDIUM CRAFTS ROOM PROGRAM FEES 'SCULPTING CLASSES SUPPLY SALES 'POTTERY CLASSES KILN FEES 'ART CAMPS 'OTHER PROGRAMS BAND SHELL EVENT SPONSORS 'CONCERTS MEDIUM ADMISSION FEES 'THEATER RENTAL FEE PERFORMANCE CONCESSIONS 'SPEAKERS 'MEETINGS *CHURCH SERVICE COMPUTER ROOM RENTAL *COMPUTER CLASSES MEDIUM ROOM COMPUTER RENTAL 'TUTORIALS INTERNET ACCESS FEES 'COMPUTER CAMPS COURSE FEES 'INTERNET ACCESS *TAX PREPARATION 'RESUME PREP. • E-MAIL INDOOR ADMISSION FEE 'PLAY MEDIUM PLAYGROUND RENTAL 'BIRTHDAY PARTIES 'CHILD CARE MUSIC ROOM ROOM RENTAL 'LESSONS MEDIUM PROGRAM FEES 'PRACTICE MUSIC LESSON FEES PICNIC RENTAL FEE 'PICNICS MEDIUM SHELTERS SPECIAL EVENT FEES 'PROGRAMS 'ART EXHIBITS *FLEA MARKETS 'MEETINGS 'RAIN SHELTER iya HISTORICAL COMPUTER RENTAL 'HISTORICAL LOW SOCIETY ROOM GENEOLOGY CLASSES RESEARCH •GENEOLOGY RESEARCH FESTIVAL MAJOR EVENT FEES *EXPOSITIONS LOW GROUNDS ADMISSION FEES "FLEA MARKETS 'EXHIBITS SENIOR SPECIAL EVENT FEES 'MEALS LOW CENTER EVENT SPONSORS 'DANCES 'MOVIES 'CARDS 'SOCIALIZING TEEN CENTER SPECIAL EVENT FEES 'DANCES LOW EVENT SPONSORS 'MOVIE NIGHT 'INTERNET CAFE 'GUEST SPEAKERS 'GROUP MEETINGS 'STUDY GROUPS LOCKER LOCKER RENTALS *SUPPORT N/A ROOMS TOWEL FEES HEALTH/FITNESS (SHOWERS AND 'SUPPORT RESTROOMS) GYMNASIUMS /y~ Exhibit 4 Public Private Partnerships Partnerships, Sponsorships and Collaborations The Central Pazk and the proposed Community Center provides several opportunities for inclusion of private business and community organizations in the project. Several "partnerships" have previously been identified and discussed as part of this project. The Task Force believes that there aze other opportunities, requiring additional investigation as the project moves ahead that aze possible and probable. Partnerships, sponsorships and collaborations already in the making include: • Shazed pazking with the three corporate neighbors for lazge community events, thus reducing the need to construct lazge pazking azeas that would be used only occasionally. • A community bandshell of which one-half the cost up to $140,000 would come from the Eagan Rotary Club. • EAA office/Storage space would be at "mazket rate", thus insuring a revenue stream to help support on going operations. • Eagan Convention and Visitor Bureau office space, also at market rate, again providing a revenue stream to the operations, while. providing a service to the business community. • Informal, bandshell seating on the corporate neighbors' property, provided by an easement. • Fireworks launching area, again by easement • Extension of trails and trail connections with corporate entities and near by parks, again by easement. • Eagan Athletic Associations enhancements to the gym space. Identified as potential partnerships, given the opportunity to further explore or found timely with advancement of the project, might also result in additional partnerships and sponsorships. • Health, Wellness and Fitness areas might be supported either with capital, operations support or in programmed use.'Private Clubs may have an interest in operations and Health Organizations /Hospitals in establishing a presence in the facility (market rate rental) and in prescribing therapy and use of fitness azeas. • Concessions operations via a private vendor. Other components also lend them selves to collaborating with others. • "Naming" or sponsorships of various rooms or components or areas within the building or Central Pazk. Example: The XYZ Corp Room. • Grant opportunities for teen and senior programs. The Minnesota Legislature is considering an extension of the Youth Initiatives Program, which might be a source of funding for future program /building enhancements. ~~y Ezhibit 5 OFFICIAL BALLOT SPECIAL ELECTION CITY OF EAGAN DATE The City of Eagan is asking voter approval to issue and sell its general obligation bonds in an amount not to exceed $ to finance the construction of a Community Activities Center and street, utility, trail and site improvements to the Central Area Property (Development District No. 3). The amount of taxes that would be raised in the first year of the property tax levy for the bonds is estimated to be approximately $ .The maximum increase in property tax levy is estimated to be % of the market value of the taxable property in the City. Instruction to voters: Voters desiring to vote in favor of the following question shall put an (X) in the square before the word "YES". Voters desiring to vote against the question shall put an (X) in the square before the word "NO". BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. [ ]YES Should the City of Eagan be authorized to issue and sell its general obligation bonds in an amount not to exceed $ to finance the construction of a [ ] NO Community Activities Center and street, utility, trail and site improvements to the Central Area Property (Development District No.' 3). M1:607414.01 /~s Ezhibit 6 COMMUNITY FACILITIES/LAND ACQUISITION TASK FORCE NAME REPRESENTING Ann Carlon ECVB 8~ 25th Anniv. Committee Barbara Johnson ArrC/ Candice Kasper Resident Carla Heyl Advisory Planning Commission Cathy Clark Economic Development Commission Clyde Thurston Boy Scouts Cyndee Fields EAA Dan Kahnke Eagan History Committee Dan Klekner EAA Dorothy Peterson Resident George Watson Brauer & Associates, Ltd. Gunnar Isberg Eagan Art House-Dakota Center for the Arts Helen Kennedy Historical Society Jan Stapleton NDCC/Eagan Chamber Jeff McCormick Eastview Athletic Association Jerry Marko Eagan Lions Jim Haberkorn EAA Joe Bari Advisory Parks Commission John Willenburg July 4th -Knights of Columbus Judy Hansen Girl Scouts Judy Stewart Eagan Lioness Kay Brown-Gustafson Arts & Humanities Council Kevin Larson Duke Realty Larry Lundberg Espress Fest/Maggie's Cafe Lee Markell Advisory Parks Commission/resident Margo Danner Eagan Resident Martin Des Lauriers Eagan History Committee Maya Babu Teens/Youth Initiative Mike Ferber Eagan Foundation Mike McGinn Eagan Resident Patricia Thomas Eagan Floral Patsy Schroeder Yankee Doodle Festival Paul H. Teske Eagan Resident Pete Malamen Eagan Resident Raleigh Seelig Fire Dept. 8 25th Anniv. Committee Ray Wade Eagan History Committee Robert Kane Advisory Parks Commission Shirley Lawrence Eagan Resident/ Eagan Seniors Sue Hegarty ECVB & 25th Anniv. Committee Susan Mandel Eagan Resident Tim Staley YMCA Tom Hedges City of Eagan Administration Tom Wilson Eagan High School Steve Burdorff Eagan Resident /5'6 Ezhibit 7 Task Force Chronology August 1999 July 4 Committee meeting - Group asking for City to fmd more visible, permanent site for celebration. -Administrator Hedges indicated that there could be possibility of acquiring a portion of Joe Miller Property in Central Eagan. City Council requests that Land Acquisition Task Force be created -To determine amount of land to be considered for community purposes. - Task Force to include at least: - 2 residents - July 4's Celebration Representatives - Community Organizations' Representatives - Commission Representatives - Historical Society Representatives - Other Community Festival Representatives - Athletic Organizations' Representatives Reviewed previous Central Park Planning Studies -1996 Promenade Development September 1999 First Meetings of Land Acquisition Task Force -Review Site Features of 80 acre parcel, current owner information, Task Force Process & Charge by Council. -Created list of possible features/uses for the site October 1999 Administrator and Director of Pazks met with Unisys and Northwest representatives regarding shazed use of pazking. Consultant presented possible layout for Task Force "identified uses" at site. November 1999 Task Force recommends acquisition of no less than 34 acres (with preference toward 45 or more) at Special City Council Meeting. City Council accepts Task Force recommendation and directs staff to pursue public private partnerships, continue negotiations to acquire 45 acres of the property and explore possible funding options. December 1999 The Task force is reconvened with additional members invited and is directed to investigate the issues related to uses and construction of a Community Center on the site. Task Force began creating Community Center components list. Task Force members toured existing community centers, senior centers and teen centers in Metro area. /S'~ Task Force created mission statement for Community Center: To provide a public gathering place where programs and activities bring people of all ages together to build and foster pride, relationships, fitness and wellness in our community. January 2000 City staff compiled cost projections for site planning, construction of features and Community Center identified features for presentation to City Council and Task Force. City Council asked that the Task Force again be brought together, as the Community Facilities Task Force, to continue refinement of a community center concept and to make recommendation regarding a bond referendum to finance the project. In addition, the Council asked for projection of operational costs with the expectation that this facility will "as neazly as possible, break even." Task Force selected Clyde Thurston as chair. February 2000 Communications strategies to gather more community input were identified. Feedback mechanism identified, designed, reviewed and approved by Task Force and Council and delivered to all residents for return by March 1. Public/Private Partnerships identified and explored. Explored possible revenue sources and user fees. March 2000 Resident/business feedback compiled and discussed. Additional site and activity center features discussed. Discussion regazding revenue generating potential of features/components. Squaze footage requirements assessed for identified features desired by Task Force and Community feedback. Cost per square foot assigned to identified features. Community Forum set. Community Forum Held. ~y~ Reviewed and selected park (outdoor) components to be recommended. Reviewed and selected community activity center (indoor) components to be recommended. Calculated costs for preliminary design. Compiled and reviewed projected tax impacts at several relevant levels. Made adjustments to preliminary design features. Discussed recommendation for referendum amount and timing. Prepared Final Report fo Recommendations April 2000 Presented Final Report to City Council S~9 Council Goal #2 Ezhibit 8 Leisure & Recreational Opportunities Objectives & Needs To expand the City's communication activities and vehicles to bring further attention to increased leisure and recreational opportunities for all residents, especially youth, as the City creates additional recre- ational space, facilities and plans. 1. Citizens need to be aware of available leisure and recreational opportunities. 2. The City needs to continue to promote the maximization of leisure and recreational opportunities available to the public, especially to youth. 3. The City needs to garner community support through interactive processes to continue to create leisure and recreational opportunities for the public, especially youth and promote new facilities and opportunities. Community Central Park/Community Center Communication Goal: To involve the community in an open, two-way dialogue and develop materials and forums which assist in garnering further public input. Develop information sources for the public to achieve an increased understanding of the proposed project. Strategies: Implement opportunities and vehicles for public comment (Facility components feedback) regarding Community Central Park/Community Center. February 2000 Feedback Cards -mail back Provide information regarding task force process, current status and options under consideration for a Community Center/ Central Park. Publicize, and where possible create links and opportunities for public comment and encourage community usage. Cable Information & feedback Pages/ programming Website information pages/Link to a-mail comment area Guest column/press release Signage promoting feedback Communication Goal: To develop further information sources which provide frequent updates regarding feedback received, plan developments/changes and ongoing opportunities for dialogue and comment with the task force, staff and City Council. Strategies: Provide information regarding task force process, current status and (Facility components updates) options under consideration for a Community Center/ Central Park. March 2000 -call for referendum Cable Information Pages/ programming Website information Recorded Information phoneline Guest columns/press releases Experience Eagan Newsletter (March) NDC Chamber News (Monthly) - /S~ Exhibit 9 ~(Ie ~(lant your ~~~~ac~~ ~rro~& ~>Fu~ B ~arcti ~ The City of Eagan has purchased property in the central area of Eagan near the intersection of Yankee Doodle and Pilot Knob Roads. This property is intended to be developed as a community central park. The City Counci] has created a task force of residents, representatives from community organizations, and businesses to assist in the planning and development process for this property; however, the task force and the Council would also like to bring as much communit}~ input into this development process as possible. They have, therefore, asked for community feedback to be gathered regarding the needs and vision for this property including passive and active recreational features, site facilities, and a community activity center. Please fill out the following form ranking your top l - 5 choices in each category (I being your highest priority). You may also mark (X) any other features which you would utilize or which you believe are priorities for this facility. Please include any additional features and comments you wish to have considered. Outdoor Site Components: Community Activity Center Features/Functions: Bandshell Aerobic/Exercise Area Community Gardening Plots Festival Grounds Formal or Display Gardens Informational Kiosks LaunchNiewing Area for (July 4th) Large Aerial Fireworks Displays Lawn Games Area (croquet, bocce ball, etc.) Outdoor Ice Skating Rink Picnic Shelter/Pavilion Playground Plaza/Fountain Putting Green Skateboard Ramps/Area Sliding/Tubing Hill Sports Fields--specify type(s) Tennis Courts (outdoor) Walking/Biking Paths Other: Art/Craft Rooms Banquet Facilities Preferred seating capabilities Basketball/Volleyball Courts Climbing Wall Computer Room Historical Society Health and Fitness Equipment Area Informational Kiosks Informal Gathering/Lounge Space(s) Indoor Play Equipment Locker Rooms Meeting/Multi Purpose Rooms Music Rootn Preschool/Child Care Area Racquetball Courts Senior Center Teaching Kitchen Teen Center Video Conferencing Center _ ~~~, y0U for your - walking/Running Track ~Cssi~tance ~ ~eea~uc~/ Other: If there are items, facilities, or functions which you do not see on this list, please list them as "other" or make any comments below which you wish to have considered: ~~,~, QueJfiora? CaIC65t-6&-~6ot ., city of aagan ~FaX, ~Iro~i-o f f or ?~lai~ Back Pease ~fur~ ~~ ~farc~i ~ S~ rfaX 65t-6&-t~6~2 'IUe ~tlant your ?eec~ac~/ Give us~our ia~eas a~ouf w`iaf~ou miytif ~~ fo see in a cenfra~~iark/communif~ cenfer ~Fi~~Juf 8C ~furn ?~larc~i ~ Place t'if'f 0 f ~,a9Qn Postage Here ,~8,~0 ~l~Of `~I10~ ~a~ ?'o refurn ~ mai~ fo~wifti ftiis f ra~ on fo~. ~Cffacti ~ro~er rosfa9-e. ?a~e or rfa~~ c~o~ea~ Communication Goal: To promote date of bond referendum, voting registration and polling locations. Encourage all Eagan voters to do so. To provide informational vehicles to outline bond issue, Community Center costs, features, amenities and process following a successful or failed referendum. Strategies: Provide information regarding the bond referendum process, date (Bond Referendum information) and polling locations. Provide common question & answer piece. Call for referendum -referendum Develop expected costs per household information. Experience Eagan Newsletter (Special or June) Cable Information Pages Community Journal segment/ Cable programming Website information Recorded Information phoneline Guest columns/press releases NDC Chamber News (Monthly) Eagan Business News (?) /S.3 s, YAMS DOODLE RCY~D Ezhibit l0A Community Facility Task Force Meeting March 31, 2000 Community Responses 668 resident responses received as of March 29, 2000. 108 business responses received as of March 29, 2000 Outdoor Site Components #1 ranked: Walking/biking paths Launch/viewing area for July 4`" Fireworks Bandshell Picnic Shelter/Pavilion Playground Festival Grounds #2 ranked: Walking/biking paths Launch/viewing area for July 4`n fireworks Festival Grounds Picnic shelter/pavilion Bandshell #3 ranked: Bandshell Fireworks Walking/biking paths Playground Picnic shelter/pavilion Festival Grounds #4 ranked: Picnic shelter/pavilion Bandshell Walking/biking paths Formal gardens Plaza/fountain Playground #5 ranked: Walking/biking paths Picnic shelter/pavilion Formal gardens Fireworks Plaza/fountain {s3 ~ Other features checked: 1. Plaza Fountain 2. Launching July 4"' Fireworks 3. Playground 4. Picnic Shelter/pavilion 5. Formal Gardens 6. Sliding/Tubing Hill 7. Lawn Games Area 8. Outdoor Ice Rink 9. Bandshell 10. Walking/Biking Paths 11. Festival Grounds 12. Outdoor tennis courts 13. Putting Green 14. Information Kiosk 15. Skateboard Park 16. Garden Plots 17. Sports Fields ^ Soccer ^ Baseball • Softball ^ Football ^ Volleyball ^ Hockey Other interests identified (in no particular order): • Picnic tables ^ Grills ^ Badminton ^ Dog park • Wildlife preserve • Non-paved hiking path ^ Sand volleyball • Restrooms ^ Underground parking • Kiddie wading pool • Athletic Dome • Mountain bike trails ^ Concessions ^ Miniature golf ^ Frisbee golf ^ City Christmas tree • Driving range Ezhibit lOB Community Activity Center Features/functions: #1 ranked: Teen center Senior Center Walking track Indoor playground Meeting rooms Basketball/volleyball courts Banquet facilities #2 ranked: Teen center Walking track Meeting rooms Senior Center Health & fitness equip area Aerobic exercise area Basketball/volleyball courts #3 ranked: Walking track Meeting rooms Senior Center Teen Center Health & Fitness equipment Basketball/volleyball courts #4 ranked: Teen Center Walking track Meeting room Arts & Crafts Rooms Aerobic exercise area Senior Center Basketbal I/vol leybal I #S ranked: Teen center Walking track .. Senior Center Health & fitness equipment Music Room Gathering space Meeting Rooms Indoor Play Aerobic exercise Arts & Crafts Other features checked: 1. Arts & Crafts Room 2. Informal Gathering Space 3. Aerobic/Exercise Area 4. Locker Rooms S. Walking Track 6. Meeting Rooms 7. Kitchen 8. Health/Fitness Equip.Area 9. Historical Society 10. Informational Kiosk 1 1. Climbing Wall 12. Basketball/Volleyball Courts 13. Banquet Facilites 14. Senior Center 1 S. Music Room 16. Indoor Playground 17. Teen Center 18. Computer Room 19. Preschool/childcare area 20. Racquetball Courts 21. Video Conferencing Area Other areas identified: (in no particular order) ^ Multipurpose gym ^ Indoor golf ^ Indoor tennis ^ Music storage ^ Concessions • Ballroom dancing ^ Theater ^ Ping Pong ^ Library ^ Indoor pool ~S3~3 Exhibit 11 CITY OF EAGAN, MINNESOTA $15,355,000 General Obligation Recreational Facilities Bonds, Series 2000 Estimated Taz Impact -Based on Market Value Avg. Annual D/S: 1999/2000 Estimated Market Value: Tax Rate Increase (b): 20 Year Bonds $1,402,420 $3,842,261,700 0.03650% Estimated Market Value (a) Annual Monthly $100,000 ........................ $ .. 36 ...... 3 125,000 ............................46...... 4 144,000 ............................53...... 4 200,000 ............................73...... 6 500,000 ...........................182......15 1,000,000 ...........................365......30 Your Estimated Market Value x .0003650 = Your Impact (a) The estimated market value is the assessor's value and not necessarily the price the property would bring if sold. (b) The calculation of the taz rate per $1,000 of estimated market value is determined by dividing the annual debt service requirement by the City's 1999/2000 estimated market value. Note: Changes in interest rates, timing or size of the bond issue may cause significant alterations of this information. lS3 G Agenda Information Memo Apri14, 2000 Eagan City Council Meeting C. RECEIVE PUBLIC INPUT ON PROPOSED COMMUNITY ACTIVITY CENTER ACTION TO BE CONSIDERED: • No specific action is required on this item. City Council action is incorporated into Old Business Agenda Item D. FACTS: • Under Old Business Agenda Item B. the City Council will have received the report of the Community Facility Task Force. This agenda item (C) is for the purpose of soliciting public input in response to the report and to allow the public an additional opportunity to provide input to the City Council on the elements proposed to be included in the project. lS ~f Agenda Information Memo Apri14, 2000 Eagan City Council Meeting D. CONSIDER A RESOLUTION DETERMINING THE DESIRABILITY OF ISSUNIG AND SELLING $ GENERAL OBLIGATION COMMUNITY ACTIVITY CENTER BONDS AND PROVIDING FOR AN ELECTION THEREON ACTION TO BE CONSIDERED: To consider a resolution determining the desirability of issuing and selling $ General Obligation Community Activity Center Bonds and providing for an election thereon. FACTS: • Through a lengthy and detailed process the City Council has engaged the Community in determining the feasibility of constructing a Community Activity Center and undertaking other improvements to provide for a Community Festival Area. • The Community Facility Task Force has completed the work assignment as directed by the City Council and reported under Agenda Item A. • The Task Force recommends the amount of the bond issue at $15,355,000 and the recommended bond referendum date is .The resolution was prepazed in advance of the final Task Force Report being completed, consequently blanks were left for the final amount and final election date as determined by the City Council with this action. • The recommended bonding amount allows for a net amount of $15,100,000 available for construction and related improvements. • The wording of the ballot question is as approved by the City's Bond Attorney, Steve Rosholt of Faegre & Benson. ATTACHMENTS: • Enclosed on pages ~~ through fS~ is the resolution determining the desirability of issuing and selling $ General Obligation Community Activity Center Bonds and providing for an election thereon. /SS RESOLUTION NO. RESOLUTION OF NECESSITY FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS AND CALLING FOR AN ELECTION THEREON BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. The City Council hereby finds, determines and declares that it is expedient and necessary to issue General Obligation Bonds of the City to finance the construction of a Community Activities Center and street, utility, trail and site improvements to the Central Area Property (Development District No. 3). The maximum amount of bonds is $ A special election is hereby called and shall be held on , 2000, between the hours of and p.m., at which election the question of issuing the above bonds shall be submitted to the voters. The question shall be substantially in the form set forth in the attached ballot. 2. Notice of the submission of said questions at said election shall be given by publication of the notice of election in the official newspaper (2) weeks before the date of the election, and by posting said notice in the office of the City Clerk at least ten (10) days prior to the election date. 3. Pursuant to Minnesota Statutes, Section 205.16, the Clerk shall also post a copy of the sample bond ballot in his office at least four (4) days before said election and shall further have said sample ballot published in the official newspaper at least seven (7) days before said election. The sample bond ballot shall be in substantially the form attached. 4. The City Clerk shall provide a written notice to the County Auditor, including the date of the election and the question to be voted on at the election, within the time required by law or otherwise acceptable to the County Auditor. 5. The Clerk is authorized and directed to cause to be printed official bond ballots for the use of the voters at said election. 6. The polling places for each precinct for the election shall be as follows: Precinct Polling Place Pilot Knob Elementary School 1436 Lone Oak Road /S~ Precinct Polling Place 2 Quarry Park Shelter 3340 Coachman Road 3 Trinity Lone Oak Lutheran Church 2950 Highway 55 4 Cedar Elementary School 2140 Diffley Road 5 Mount Calvary Lutheran Church 3930 Rahn Road 6 Living Word Lutheran Church 4300 Nicols Road 7 Eagan Fire Administration Building 3795 Pilot Knob Road 8 Eagan Municipal Center -Council Chambers 3830 Pilot Knob Road 9 Woodland Elementary School 945 Wescott Road 10 St. John Neumann Church 4030 Pilot Knob Road I 1 Northview Elementary School 965 Diffley Road 12 Cedar Ridge Church 2024 Rahn Way 13 Rahn Elementary School 4424 Sandstone Drive 14 Christ Lutheran Church 1930 Diffley Road 15 Thomas Lake Elementary School 4350 Thomas Lake Road 16 Easter Lutheran Church 4200 Pilot Knob Road /57 Precinct Polling Place 17 St. Thomas Becket Church 4455 South Robert Trail 18 Fire Station No. 5 4701 Galaxie Avenue l9 Chapel Hill Church 4888 Pilot Knob Road 20 Red Pine Elementary School 530 Red Pine Lane 21 Pinewood Elementary School 4300 Dodd Road The election officials for each polling place shall be as provided for by a subsequent resolution of this Council. 7. The City Council shall declare the results of the vote upon said issue when it meets as a canvassing board following said election. DI1:607~309.02 /SS' OFFICIAL BALLOT SPECIAL ELECTION CITY OF EAGAN DATE The City of Eagan is asking voter approval to issue and sell its general obligation bonds in an amount not to exceed $ to finance the construction of a Community Activities Center and street, utility, trail and site improvements to the Central Area Property (Development District No. 3). The amount of taxes that would be raised in the first year of the property tax levy for the bonds is estimated to be approximately $ .The maximum increase in property tax levy is estimated to be % of the market value of the taxable property in the City. Instruction to voters: Voters desiring to vote in favor of the following question shall put an (X) in the square before the word "YES". Voters desiring to vote against the question shall put an (X) in the square before the word "NO". BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. [ ]YES Should the City of Eagan be authorized to issue and sell its general obligation bonds in an amount not to exceed $ to finance the construction of a [ ] NO Community Activities Center and street, utility, trail and site improvements to the Central Area Property (Development District No. 3). M 1:607414.01 /s9 Agenda Information Memo Apri14, 2000 Eagan City Council Meeting IX. NEW BUSINESS A. PD AMENDMENT - THOMPSON REALTY GROUP ACTION TO BE CONSIDERED: - To approve or deny a Planned Development Amendment to allow the construction of a 13,416 square foot commercial daycare facility upon 2.9 acres of land located north of Diffley Road between Lexington Avenue and Lexington Way on property currently platted as Lot 4, Block 1, Soderholm Addition (in the southwest'/4 of Section 23) subject to the conditions in the APC meeting minutes. FACTS: - The proposed daycare facility use constitutes a change from the previously approved Planned Development that called for the construction of a three-story, 24,000 square foot medical clinic upon the property. - Approval of the requested amendment would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. - The subject site is presently a vacant, platted lot. The property was previously rough graded as part of previous area development. A wetland exists in the extreme eastern portion of the site. Access to the site is provided from the south via an existing private access road. - At their regular meeting on March 28, 2000, the Advisory Planning Commission held a public hearing the Planned Development Amendment and recommended approval subject to the conditions listed in the APC minutes. ISSUES: - The applicant has proposed two modifications from the original plan submission as listed below: 1. Site fencing is proposed to be chain link rather than wood and will be green or black in color. 2. The facility's monument sign is proposed to be relocated from an area near the parking lot entrance to a location along Lexington Avenue. /60 - As a result of the preceding changes, the APC suggested the following changes to the conditions listed in the staff report: • Change condition #3 to state that fencing shall be either green or black chain link. • Delete condition #5 related to landscaping along the perimeter of the fence. ATTACHMENTS(Z): Minutes of the March 28, 2000 APC meeting, pages ~~hrough ~3 , Staff report, pages) 6 ythrough ~, /6/ 612 432 3780 SENT BY= 3-30- 0 10 01 SEYERSON SHELDON~ 651 fi81 4694:# 7/13 March 28, 2UW • : ~, /~nVi.SnRY PLANNINC'r C;C)MMISSIQN C_ ~ r-., • , ~. •,, , i, PLANNED DEVELOPMENT AMENDMENT THOMPSON REALTY GROUP, INC. Chair Heyl opened the next public hearing of the evening regarding a Planned Development Amendment to amend the use of Lot 4, Block 1, Soderholm Addition from a medical facility to a child care facility, located at It)AS Ditiley Road in the SW'/. of Section 2:;. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated March 23, 2000. Mr. Kirmis noted the back~ound and hisKory, the surrounding uses and the existing conditions of the subject property. "fhc applicant's representative and its engineer addressed the APC_ The applicant's engineer indicated that the proposed ,wooden fence will be replaced with a green or black chain link fence. In response to an inquiry by Member Nosbush, the applicant responded to questions concerning the use of seeding versus scud and the lack ~f Ycreening in the north area of the property. Bob Olson, a representative of the Evangelical Church, the neighboring property owner, questioned how the proposed development may impact future development plans for the Church that had been generally discussed with the City nearly ten years ago. Senior Planner Ridley responded indicating that any potential expansion of the Church must satisfy existing City standards. Chair Heyl closed the public hearing. Member Segal moved, Member Huusko seconded a proposed amendment to the motion by Member Nosbush and seconded by Tilley to require additional landscaping on the north portion of the property and sodding of all areas versus seeding failed; an additional proposed amendment made by Member Tilley, seconded by Mcmbcr Nosbush to require landscaping on the north portion similarly failed), a motion to recommend approval of a. Planned Development Amendment to amend the use of Lot 4, Blc)ek 1, Soderholm Addition from a medical facility to a child care facility, located at 1085 Dif~ley Road in the SW'/. of Section 23, subject to the followinb amended conditions: 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to building permit issuance. 2. The following exhibits are required for the Final Planned Development Agreement: Final Site Pian Final Landscape Plan Final Building Elevations and Signage Plan Lighting Plan /6~ SENT BY~ 612 432 3780 3-30- 0 ; 10 01 SEVERSON SHELDON~ 651 681 4694;# 8/13 Page 7 M.vch 28, 20W t-~, _, AI)VItiUKY YLANNINCiC;(7r~IMISSIUN ~ _ ~~ ~- ;7 3. Fences should be green or black and of a chain link material. ~ "'' ~ 4. A detached trash enclosure shall be allowed in the northeast corner of the cite. The enclosure shall satisfy requirements of the City Code in regard to height and materials. S. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 6. All exterior lighting shalt be hooded and directed to deflect light away from adjacent properties and rights-of--way. 7. All rooftop mechanical cquipmcnt shall be screened from view of all public rights- of-way and the private street bordering the property on the south_ 8. This proposal shall be responsible for a cash trail dedication at the time of building rermit. 9. The proposed parking lot to the cast of the proposed building shall be braded to drain to a catch basin to the southeast. Frorn there, the stormwater shall enter and be treated in the upper cell and then the lower cell of the twa-celled sy~-tem. The parking lot shall not be graded or connected to drain directly into the lower cell. 10. A private access easement shall be prepared by the applicant and reviewed and approved by the City Attorney. Such easement shall be recorded prior to building permit issuance. All voted in favor. /63 PLANNING REPORT CITY OF EAGAN REPORT DATE: March 23, 2000 CASE: 23-PA-02-02-00 23-FD-03-02-00 APPLICANT: CDC-MN, LLC. PROPERTY OWNER: Del H. Einess HEARING DATE: Mazch 28, 2000 PREPARED BY: Bob Kirmis REQUEST: PD Amendment/Final PD LOCATION: North of Diffley Road between Lexington Avenue and Lexington Way (Lot 4, Block 1, Soderholm Addition) COMPREHENSIVE PLAN: NB, Neighborhood Business ZONING: PD, Planned Development SUMMARY OF REOUEST CDC-MN, LLC is requesting approval of a Planned Development Amendment to allow the construction of a 13,416 square foot commercial daycare facility upon 2.9 acres of land located north of Diffley Road between Lexington Avenue and Lexington Way on property currently platted as Lot 4, Block 1, Soderhohn Addition in the southwest'/a of Section 23. The proposed daycare facility use constitutes a change from the previously approved Planned ,Development that called for the construction of a three story, 24,000 square foot medical clinic upon the property. Approval of the requested amendment would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter maybe amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote oftwo-thirds of all members of the council. ib y Planning Report -Children's Discovery Center March 28, 2000 Page 2 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. BACKGROUND/HISTORY The subject site is currently part of the Soderholm Planned Development (PD) that was approved in November of 1995. The Soderholm PD approval included a several uses as specified below (see attached exhibit for graphic reference): All other lots within the subdivision have been developed in accordance with the approved planned development. EXISTING CONDITIONS The subject site is presently a vacant, platted lot. The property was previously rough graded as part of previous area development. A wetland exists in the extreme eastern portion of the site. Access to the site is provided from the south via an existing private access road. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Eagan Evangelical Covenant Church; zoned P, Public Facilities and designated PF, Public Facilities. South - Commercial; zoned PD, Planned Development and designated NB, Neighborhood Business. East - Multi-family residential and Martha & Mary Episcopal Church; zoned PD, Planned Development and P, Public and designated D-III, Mixed Residential (6-12 units/acre) and PF, Public Facilities. West - Single Family Residential; zoned A, Agriculture and R-1, Single Family Residential and designated D-I, Single Family Residential (0-3 units/acre). /GS Planning Report -Children's Discovery Center March 28, 2000 Page 3 EVALUATION OF REQUEST Compatibility with Surroundin>? Area -While the subject property is presently bordered by a variety of uses including single family residential, quasi-public and commercial, the proposed daycare facility use is considered a positive land use transition. As a result of the City's previous approval of the Planned Development, it was determined that commercial use of the property was compatible with anticipated land uses in the area. The acceptability of the proposed daycare facility use (as opposed to the previously approved medical clinic) is considered a policy matter to be determined by City Officials. Lots -The subject property consists of a single platted parcel (Lot 4, Block 1, Soderhohn Addition which measures 2.9 acres in size. Site Plan -The submitted site plan calls for the construction of a 13,416 square foot daycaze facility on the site. The facility is proposed to be centrally located on the property with off-street parking provided on the east side of the structure and a playground on the west side. The site is to be accessed via a private access easement from the south. Generally speaking, the site plan layout is well conceived. One concern that did exist however, as part of initial staff review related to the lack of a designated drop off lane. According to the applicants, the Children's Discovery Center does not allow drop off zones at their facilities due to security and traffic risks for children. Parents aze specifically required to park their vehicles and escort their children into the building where they are signed in and out. The applicant's have also indicated that only van-type buses (which will utilize off-street spaces within the facilities parking lot) are to be used at the facility. Thus, no need exists to accommodate the pazking of "oversized vehicles". Setbacks -Although the Zoning Code does not have specific setback requirements for a Planned Development, the proposed daycaze facility meets or exceeds standard setback requirements which would be applied to similar uses in other zoning districts where such a use is allowed (i.e. the NB, Neighborhood Business zone). Landscaping -Generally speaking, the landscape plan appeazs adequate. As shown on the plan, the off-street parking azea is to be screened via a combination of Maple, Ash and Greenspire Linden trees. New vegetation (Ash trees) has also been proposed within the outdoor play area. In review of the landscape plan, some concern does however exist in regard to the visual appearance of the western one half of the property (to be encompassed by a six foot high wooden fence). To "soften" site aesthetics, consideration should be given to slightly increasing the setback of the fence to allow for the planting of some vegetation along the southern and western sides of the site. !66 Planning Report -Children's Discovery Center March 28, 2000 Page 4 Architectural CharacterBuilding_Materials - As shown on the submitted building elevations, the proposed daycare facility exudes a residential character via its hip roof form, window type and exterior finish materials. Specifically, the facility is to be finished in a combination of brick and EFIS ("egg shell" color) with brick and granite pilasters featwed at the corners of the structwe. A shingled roof has been proposed. The City Code does not establish specific building material requirements for structwes within PD zoning districts. In this particulaz instance, however, the city's commercial district standards aze considered applicable and have been satisfactorily met. Buildin>?; Height -The Zoning Code does not establish a maximum height requirement for Planned Developments. The. proposed daycaze facility is to measwe 22 feet in height and is significantly less than the three story medical clinic previously approved for the property. Mechanical Equiyment - No rooftop equipment is shown on the submitted plans. Any rooftop equipment should be screened from view of all public rights-of--way and the private street bordering the property on the south. Trash Encloswe -According to the City Code, trash encloswes within commercial zoning districts must be attached to the principal structwe. As shown on the site plan, a detached trash enclosure has been proposed in the extreme northeast corner of the off-street parking area. According to the applicants, the Children's Discovery Center prefers to have its trash encloswes detached from the building. It is felt that trash encloswes and similaz appurtenances tend to prevent teachers from keeping children within their eyesight at all times. Of further concern aze the disruption of trash trucks which, according to the applicants, aze disruptive, can frighten children and present an unnecessary risk to people entering and leaving the building. The acceptability of the proposed detached trash encloswe is considered a policy matter to be determined by City Officials. Hows of Operation -According to the applicant, the center is to be operated on weekdays from 6 a.m. to 6:30 p.m. Off-Street Pazkina -The City Code does not have an off-street pazking requirement for commercial daycare facilities. As shown on the submitted site plan, a total of 46 off-street pazking stall has been proposed. Based on historical parking demand, the applicants utilize a ratio of one pazking space for every ten children plus one per employee has been applied to the proposed use. In accordance with State requirements, ample handicap pazking has been provided. Off-street pazking stalls measwe 20 feet in depth and nine feet in width which is consistent with City Policy requirements. Site Lighting - In accordance with City Code requirements, a site lighting plan has been submitted for review. The plan shows a series of 16 foot high fixtwes located azound the /6~ Planning Report -Children's Discovery Center March 28, 2000 Page 5 perimeter of the parking lot. All exterior lighting should be hooded and directed to deflect light away from adjacent properties and rights-of--way. Fencin - A six foot high wood fence has been proposed around the north, south and west sides of the daycare facility. As previously noted, some concern exists in regard to the visual appearance of the fence from surrounding properties. Si a e - A monument sign constructed of brick has been proposed in the southeast azea of the site near the parking lot entrance. The sign measures four feet in height and 97 squaze feet in azea and meets the requirements of the Sign Code. In addition to the monument sign, a wall sign has been proposed on the east side of the building. The sign measures 22 square feet in area and falls well within the maximum azea requirements of the Sign Code. Grading -The site was graded previously under the Soderhohn Addition development. Minimal grading will be required to prepaze the site for proposed building and parking lot construction. Storm Drainat?e -Existing storm sewer was constructed to serve this proposal with the Soderholm Addition development. Utilities -Existing sanitary sewer and water main aze readily available for connection by this development. Streets/Access/Circulation -Access to the development will be via private street constructed with the Soderholm Addition plat. This private street intersects with Lexington Way to the west and Lexington Avenue (County Road 43) to the east. As a condition of planned development approval, a private access easement should be prepared by the applicant and reviewed and approved by the City Attorney. Such easement should be recorded prior to building permit issuance Airport Noise Considerations -The subject property lies outside of the airport noise exposure zones established by the Metropolitan Council. Water Quality -This development will generate stormwater that transits through a series of sediment basins and eventually drains into McCarthy Lake, one of the City's priority Class II (indirect contact) waterbodies. To achieve best water quality treatment of this stormwater, the proposed parking lot to the east of the proposed building needs to be graded to drain to a catch basin to the southeast. From there, the stormwater will enter and be treated in the upper cell and then the lower cell of the two-celled system. The parking lot should not be graded or connected to drain directly into the lower cell. /6~' Planning Report -Children's Discovery Center March 28, 2000 Page 6 Pazks and Trails -Park dedication for the Soderhohn Addition has been previously fulfilled. The proposed development will however, be subject to a cash trail dedication requirement at the time of building permit. SUMMARY/CONCLUSION The applicant is requesting a Planned Development Amendment to allow the construction of a 13,416 square foot commercial daycaze facility upon 2.9 acres of land located north of Diffley Road between Lexington Avenue and Lexington Way on property currently platted as Lot 4, Block 1, Soderholm Addition. The proposed use is considered less intense than the previously approved medical clinic and its design appears compatible with existing and anticipated surrounding uses. The acceptability of the proposed use, detached trash enclosure and building height are however, considered policy matters to be determined by City Officials. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow the construction of a 13,416 square foot commercial daycaze facility upon 2.9 acres of land located north of Diffley Road between Lexington Avenue and Lexington Way on property currently platted as Lot 4, Block 1, Soderholm Addition in the southwest `/4 of Section 23. If approved, the following conditions should apply: 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to building permit issuance. 2. The following exhibits aze required for the Final Planned Development Agreement: A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Plan D. Lighting Plan 3. Fence setbacks are increased to provide area for plantings on the south and west sides of the site. 4. A detached trash enclosure shall be allowed in the northeast corner of the site. The enclosure shall satisfy requirements of the City Code in regard to height and materials. 5. Consideration shall be given to slightly increasing the setback of the fence to allow for the planting of some vegetation along the southern and western sides of the site. /69 Planning Report -Children's Discovery Center March 28, 2000 Page 7 6. All building, pazking/drive aisles, and landscaped areas shall be properly maintained. 7. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of--way. 8. All rooftop mechanical equipment shall be screened from view of all public rights-of--way and the private street bordering the property on the south. 9. This proposal shall be responsible for a cash trail dedication at the time of building permit. 10. The proposed pazking lot to the east of the proposed building shall be graded to drain to a catch basin to the southeast. From there, the stormwater shall enter and be treated in the upper cell and then the lower cell of the two-celled system. The pazking lot shall not be graded or connected to drain directly into the lower cell. 11. A private access easement shall be prepared by the applicant and reviewed and approved by the City Attorney. Such easement shall be recorded prior to building permit issuance, /~o ~ Locate on Map i layan souna.ry st".t tn! PucN Ana - 6ulldiny Pootprirk ~ ~ p • o ~ • r P ~ !, s ,, r ~~,,~ ~ ~ ~ ~• • ~ ~ • M P i '~ • ,F • ^ . a P • ~~ • b + rr • ~ • a b rrtr ' ,,,..,....~..,, ~~ r ~. . ~ Y ~ .~ ~ o ~ S war ~ t ^ • • a r ~ r g f 1' •. 1. i• • ~ • • ~ .f ~~ i i s a ~r ~ ~ ~ ~ • •~ i ~ ~ '~ as , ~ r . + ~ - . A ~ ~' . wx ao. s Anar ao,-o~ ~ a ` ~ : ~ F~ ~ ' ' ~ S b t Site ~ ~ ~ t ~• t +.. ~ u ~ ~ • ec r ~„~--, r e y r ~~C' 6 ` ~ ~. E o rt ~ `~ ~ • e ~ ti ` ~ t C' ~ ~........~. . r 4 •" •i~ ~ , a ~ ~ ~ r ~ ~ ~ ~ s ~ ` a a a a a tr + i • r ~ 1 ~ ~ . ~ ~ r • ~ i ~ ~ ~ ~ ~ r / ~ f r ~ 7 ~ + 7 ~ ~ t ~~rr 1 ~• rr 1000 0 1000 2000 Feet Development/Developer: Children's Discovery Center Application: Case No.: PD Amendment/Final PD 23-PA-02-02-00/23-FD-03-02-00 / ~' ` Cit f E ~Pnp~r~duigERSI/Mc1Aew11. Pucat6aaamQdra b/ Otimta Carty tad &rveY Deprtr~rnt and k arm as d.knrry 7004 /' N W~ e y o agan ~aKY ~Nr~M M~artw.wt TNIi MAP li INTENDED FOR teEFERENCE UiE ONLY Tho City of Ea;an and Dokota County do not yuanntoo tbo aecnney of tbla tnfonnatlon and nro not nsponsiblo for errors or omianlonn. S Current Zoning and Comprehensive Guide Plan Children's Discovery Center Land Use Map Case No. 23-PA-o2-o2-00 Zoning Map ~' U P PF e A D ~ U Current Zoning: Location ~ P r~ •l PD PF Planned Development PF A p PF R-~ PD P ~ PD N{ 0 {00 1=N r..l Comprehensive Guide Plan Land Use Map Current Land Use Designation: NB Neighborhood Business \. VVV P ~ PF 0 .y Q LOCatIOn D-111 PF ~` C, 11 NQ 11 CPD D-1 I r.reN w. ep Yda.w{aew ~e..w.~ y o.kw Ceaq wti ~...~ O.y.r6{.wl ~ . ~ • ~ ~ N sww. ~~vue~ p.rNN y law.~e{ aey tsN aiw yw{w y eny sfnr. City of Eagan "' E Z, TNIS MAP Is INTENDED FOR REFERENCE US! ONLY ~~~~ Tha Cky otlayaa and Dakota County do net ywra~aa tha accuracy of this In~ormatlon. S 1 i i I 1 1 .I ~ 7"~ y it l / II' I `I~ y~ 1 r• I~ I 1 r•A/\A AI ~-rl \ )r11 ~ %~.y"""Yrrrer arr- ~ l_ Vrlr1Y\7 r`1 ly A 1 L-l.l •/ L..~I / ~L. ~a YN.r r+a YIw YNLY LI y r 1« M r M.M YIr.I .r w .rl rfr r 1.x.1+ •..r., rw r rM lwrrr n.1r . rI rf r u M r ti .~ r •rwr ....1 rY r f1p ..« .r11 r wrI ...a w.ra w r r .~irr u Y..... rfrN bw r.•~1~M.1I~~r r•rr «rr wrr N MI .w r rwww frrw . W / 11r Il ~ ~ / ..rr rrr u ~.1 .r r .++r7 +rN Irrr ~ N. N Iu1 ~At fwu rw r .rw dr r 7...r frs n.r1. rrrr r arlwr ar.r orw I.«.+s y w AL TA/ACSit/ CANO AlC£ SLRVEY FAQ. THOMPSON REALTY GROUP. INC. MANAGERS FOR CDC-MN, LLC. KENT THOMPSON. PRESIDENT noena aflans~ Lr l ~~ 1. tom[«rlr y.lllp• Y.N u1. YYYr• I...Y rr M Ylrr ft • .....+r. rV..ra~.. r u.1~ err w. rr w ....r1 n r •r r a..r ~ fmtaar .oo1a.....r. w w w, Ir ~ r ....I . w .w. r w fww11 M.I., ar.Ir. t..l. 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FRONT ELEVATION SCALE: 3/I6" = I'-0" SLIGHT SLOPE ON BRIGK ROWLOCK COURSE OFFSET BRIGK ~ I 50LDIER COURSE I„ I ~ ® BRIGK #2 :I ® 8" GNU W/ I CONCRETE FILL I 10' HIGH (GAPITOU BLACK LETTERS O d1 ® I ® BY OTHERS :~- cv ® :I ® I I° i .. ® BRIGK #2 OFFSET BRIGK - I 50LDIER COURSE a~ .~,,,, ,,,,,,, d FINISH GRADE ® i ® ~\ HORZ. JOINT REINFORCING c I .. - ~ - =~T___ 4" ~ 1'-4" ~ 4" D~T~ I L I SCALE: 3/4" = I'-0" ~_4 l8~ SIGN DETAIL Agenda Information Memo April 4, 2000 Eagan City Council Meeting B. PLANNED DEVELOPMENT AMENDMENT -CENTRES GROUP ACTION TO BE CONSIDERED: - To approve a Planned Development Amendment to waive the "proof of parking" requirement for the Regal Cinemas located north of Cliff Road and east of Cliff Lake Road on property currently platted as Lot 4, Block 1, Park Center 6th Addition (in the southeast'/4 of Section 30) subject to the conditions in the APC meeting minutes. FACTS: - With the understanding that public parking exists in adjacent Rahn Park (and in recognition of Regal Cinemas historical parking demand), the applicant's are proposing to dedicate to the City a conservation easement over the theater's existing proof of parking area (which is heavily wooded and contiguous to Rahn Pazk) in exchange for the City's waiving of the "proof of parking" requirement. - The subject site is currently part of the Park Center Planned Development originally approved in June of 1989. Most recently (1997), the PD was amended to allow the development of a movie theater (Regal Cinemas) on the property. - As part of the movie theater approval, a total of 806 parking spaces were required, 80 of which were designated "proof of parking" stalls. Such "proof of parking" stalls are located upon an undeveloped portion of the neighboring property to the west directly northwest of the theater. - The Rahn Park parking lot (north of the subject site) was originally a segment of Rahn Road. When Rahn Road was realigned, a portion of the original road grade was left intact to meet the off-street pazking needs of the nearby ball fields and sliding hill. Presently, the parking lot provides 72 off-street pazking stalls and dead-ends on the south. Thus, the lot is only accessible from the north. Historically, use of the parking lot has been consistent but seldom full. - No physical changes to the subject site or use aze proposed at this time. Should it be determined that additional off-street parking is needed to accommodate theater demand, parking spaces within adjacent Rahn Pazk would be utilized. - At their regular meeting on February 14, 2000, the Advisory Pazks Commission considered the Planned Development Amendment and recommended approval of the request. /83 - At their regular meeting on March 28, 2000, the Advisory Planning Commission held a public hearing to consider the Planned Development Amendment and recommended approval subject to the conditions listed in the APC minutes. ATTACHMENTS (2): Minutes of the March 28, 2000 APC meeting, pages r ~~ _. Staff report, pages/through /8~ •ý—3×~ :LÑLY'ìÙþ>{²$p¹<÷Öt‘þáWøyP ³Œ°nHv×T –‘¼%pù¬òˆn¯•ÆWƒ‰U`´Vm7‹}¨êátå$g èD|ã‘á/>B(S/ÌgŸ«jt§¶ð÷vS.6ÈrJ?PÉwZc7L=ùAý«Àê'ýJ„÷Ñm¦…vï&dðÙûéµqÜ´¸Œ(üšÌ» ó¯öÍËæ®q´O‘…“ëÆñÉ-QH¨‡’HƒÃtæÃºf(cÞìT[èÔ$ð¿*I Œ¬ó¤,î3^>“~“azö˜û¨…Ìè5ô\_ôæZ€àjóMYæ`õr‰<ƒíÆì5RÅž+ù7šº‘Ù4¶Ð÷9Ž[tA×ÈDß1cóqš0—z²¹[ŒÃ]”Æ×ÔÇ+7„XG‡,²ž…6¸ž9IÝU•z˜uádpœF6~½»&£ÊíÖÍ³Üú—b‰là»¯ •÷íDv„÷¾8Y3P¤¿¦ubâ7l,Ø_¦KŠ´D›fòýJQõ¹Jªõ0B‘õÁz‚œç»}Ó|*•{¤¶‡tú•ïÄÍ œ{˜UºÜ#Ç[Ëò]KSMk¤Pµ=€Ûçÿ Æs½GJÔ>5€-º5©E.L¢l~ìÙ~za8ä•K{dÅ™äý•äì¬-ußP|<ˆz´KÒÄéJ{aC¸“)¬UÄ¿.Ú¨ý';gruØYÙ[[-îFíŸ>C&g7èYÅÕ«d2'É#®ˆÌaöÿ†Ò›ªä.²”ÓÐ(`òÏæ áni÷tÑ‡=U—¶ÇyòŠ~€=°€3kTºŒÒá—ª‚t‘º%½vtó+³Q¥p—ÛdVÒîæ›¡ŠWæ‚BBa°Êi³Ê*Do¡«ºTElÈÕKBKRÑóñFÔNtf_DQÞí<ï¡·|¦8@omæÍñÍK=Ø ‡ý”¥ä·Tÿ¾q´&°õÉÕ9N:¯$"ñ$ØD«\\F•ÅÖ®Ý?Š²dú1ŽÍ"v£á2·›À€Âæâ÷'º?¼ô{.~´€£ußý†iZ©}•µÚúŽ‹ZÌZÝ}ÏÜO_·5>¶ñæÿ$(®1 ÉÜlªú8a§ÚŒ›¤Ð°ú†NöbÂ„Psâ+CAkÞ€Þw„‰ ¤þ˜n»¥ ú'ÿ¤ÙPé©û(OVK ãIf¨éè,ü–ýr›mã¶¦¯µRØßGt*biEõ9=XÑl~Ðªò6…düòáá“ºðfÛã¨!íTÓvZQ O1uKT`OÖQS‡Øiäœ)r)ŸõïN‘ÖË“2äƒó‰4Ï’b:¥ÛÌêE¼¥íDúK¡ë9‚7i™ÖÙ™Çrt¬sXçÌ(Ò!úÌ'W£5½+´ú:¥à•'ãH(.Ô’³Šb¢Õ“¥BbCí@‘A³ºÔq9ú§bg‚ˆ#*mî-ºZr>²<7ae8Úu†‘Ù¶3*öbèýCjr4®™ÎÎÃìÁ‘ÓÚ“®È¤"ö¦ÙBDp+Ê¥æƒáz5m¬!O:ì6S|ÖKÍhÇ-ºaoãÀ®-™ïx“ÛÑruÏÌ·UÈšÕÌäóxÌ;Ü¨Ð'Ru¢@~MX"ïN'GÉA²í¥ð€ÆkE=U§Ïx†´¼IØ«¦Äj&ã?°âÎ‡3%¨A¤íÖ±Õu@ªébjò pÅ.µHÇŽo„ƒx–¯¢´H¸´?—j‰Èó(|ÿÆ«w|ó¤ÝÕèSÉO]}@AZvÆ˜sÖ#È”=;jÖÁÃ¼ˆ±Àwÿ >3‰ ’ýŒ/0{TŠtn±åÓù<²'·VŒ³sËó/—$]’l]» Vw›(ûÜD™²¢íÃl‘ØÂ·#§¤O‡Í¼ý¦ö£á0ü1:î½†6~ëœEâèiR¨RÖa:ØãôJÒLJ ëWPëìQSJë@ÛhbÜ$ŽuÃ5Ž‹òWÇ}õ¦¶²Û¶µ°øÒŽõ›gÉã-Ü?c¡é2ì>Å\Œ‰#”E`Š‰L~&þh‰Ë‰}ÈöÑ0Ññ%E˜¼X2ÝÙ»[pÕiÛ¬Êç7ù%®"\ùšPhBžNü¹™H_o‰µµéî±2óII0:z%Sí’ndp“qJžËkwµ%IvŒÖ•pI³4ˆ,ÝP=£,Ð)noƒ-º•ÑÈ9óï–.›tÈv?ÕGèw%(›w,Ä6¥˜ja'°öfp"øwe0€¢¦‚Ë][‹È÷‹/pHÚLÀ,ä×è%B@"tD¢à%Š|Ÿî»¿¦Š¡e·mÿôF9š¥a²ßÐ&ê%Bä>:þK ~¶ÎsÇðÎ³Ûàåéû,;y]†ãòVª"û("àH¢¢>.$‹"9 ç™½ÇhW˜jºZ“páÄX¾TŸ‰ñÞ`òóªY¡®ÚöëîP}äàýTZqJ¬R7ßÐ†aN8À¯f#OÖ0Ù°W¢Ï]áh¹yvÈù‰îð£Ä7SG‘=Ã=ä‘%ž><B×¯: PLANNING REPORT CITY OF EAGAN REPORT DATE: March 23, 2000 CASE: 30-PA-03-02-00 APPLICANT: Centres Group Eagan Limited Partnership HEARING DATE: Mazch 28, 2000 PROPERTY OWNER: PREPARED BY: Bob Kirmis Centres Group Eagan Limited Partnership REQUEST: PD Amendment LOCATION: North of Cliff Road and east of Cliff Lake Road (Lot 4, Block 1, Pazk Center 6th Addition) COMPREHENSIVE PLAN: CPD, Commercial Planned Development ZONING: PD, Planned Development SUMMARY OF REQUEST Centres Group Eagan Limited Partnership is requesting approval of a Planned Development Amendment to allow the waiving of the "proof of parking" azea for the Regal Cinemas located north of Cliff Road and east of Cliff Lake Road on property currently platted as Lot 4, Block 1, Park Center 6th Addition in the southeast'/4 of Section 30. With the understanding that public parking exists in adjacent Rahn Pazk (and in recognition of Regal Cinemas historical parking demand), the applicant's aze proposing to dedicate to the City a conservation easement over the theater's existing proof of parking azea (which is heavily wooded and contiguous to Rahn Pazk) in exchange for the City's waiving of the proof of pazking requirement. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter maybe amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote oftwo-thirds of all members of the council. /86 Planning Report -Regal Cinema March 28, 2000 Page 2 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. BACKGROUND/IIISTORY The subject site is currently part of the Park Center Planned Development originally approved in June of 1989. Most recently (1997), the PD was amended to allow the development of a movie theater (Regal Cinemas) on the property. As part of the movie theater approval, a total of 806 parking spaces were required, 80 of which were designated "proof of parking"stalls. Such "proof of parking" stalls are located upon an undeveloped portion of the neighboring property to the west directly northwest of the theater (see attached exhibit). EXISTING CONDITIONS The subject site is platted and occupied by Regal Cinemas. The existing proof of parking area is contiguous to Rahn Park, heavily wooded and lies at a significantly lower elevation than the theater and existing parking lot. The Rahn Park parking lot (north of the subject site) was originally a segment of Rahn Road. When Rahn Road was realigned, a portion of the original road grade was left intact to meet the off-street parking needs of the nearby ball fields and sliding hill. Presently, the parking lot provides 72 off-street parking stalls and dead-ends on the south. Thus, the lot is only accessible from the north. Historically, use of the parking lot has been consistent but seldom full. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Rahn Park; zoned P, Park and designated P, Park. South - Taco BelUWalgreens; zoned PD, Planned Development and designated CPD, Commercial Planned Development. East - Cliff Lake Shopping Center; zoned PD, Planned Development and designated CPD, Commercial Planned Development. West - Eagan Senior Housing; zoned R-4, Multiple Residential and designated D-III, Mixed Residential, (6-12 units/acre). /87 Planning Report -Regal Cinema March 28, 2000 Page 3 EVALUATION OF REQUEST Compatibility with Surrounding Area - No physical changes to the subject site or use aze proposed at this time. Should it be determined that additional off-street parking is needed to accommodate theater demand, parking spaces within adjacent Rahn Park would be utilized. The waiving of the proof of pazking azea is not expected to adversely affect neighboring properties. Off-Street Pazkinr? - As part of the movie theater approval, a total of 806 pazking spaces were required, 80 of which were designated "proof of pazking"stalls. Such "proof of pazking" stalls aze located upon an undeveloped portion of the neighboring property to the west directly northwest of the theater (see attached exhibit). The applicant has indicated that, based on their experience, the theater's existing pazking lot is satisfactory and that the need to construct the additional stalls will be highly unlikely. Sidewalk - In exchange for the waiving of the of the proof of parking area, it is suggested that a sidewalk connection between the Rahn Park pazking lot and existing theater parking lot be constructed by the applicant. Such sidewalk would represent an improvement to a "dirt path" connection which presently exists between the theater and the pazking lot. Easements - As a condition of PD amendment approval, the applicant should prepaze a conservation easement, in a form acceptable to the City Attorney over the subject site's existing proof of parking azea. SUMMARY/CONCLUSION The applicants are requesting a Planned Development Amendment to allow the waiving of the "proof of pazking" azea for the Regal Cinemas located north of Cliff Road and east of Cliff Lake Road. The proposed modification is not anticipated to negatively impact surrounding properties. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow the waiving of the "proof of parking" azea for the Regal Cinemas located north of Cliff Road and east of Cliff Lake Road on property currently platted as Lot 4, Block 1, Park Center 6th Addition in the southeast'/4 of Section 30. If approved, the following conditions should apply: /~~ Planning Report -Regal Cinema March 28, 2000 Page 4 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to building permit issuance. 2. The following exhibits aze required for the Final Planned Development Agreement: A. Final Site Plan 3. The applicant shall construct a sidewalk connection between the Rahn Pazk pazking lot and existing theater pazking lot shall be provided. 4. The Applicant prepare and the City Attorney review and approve a conservation easement upon the subject site's existing proof of pazking area. /~9 i Eagan Boundary Location Ma ~ BtrNt ContoAln. p .areal Ana -Buildup Footprint /~~ ~ ~~ C / r v~ ~ b ~r f~ ~ ~~ a r~ • ~ ~ s ~~ ' •° . w +r t ~ • ~ ~ . ,. ~ ~ ; ~ ~ •• s • • ~ ~ _~ ~ ~ f 0 .~ ~~.~. ~ ~~ >,.~ ~ a Sub ect Site - ~ ~.~ ~ ' `~ ~ i ` ~ ~ - O ,' ~ ~ ~~~ ' ~ i ^ ~E ~ ,, ..d^,• ~, ~ ~ ~ ~ e ~ ' , ~ ~ ~ e.uwn non .a ,er,w~~ V" wi O ~ ~ ~ b. a a ~ ' • , ~ ~ ~~ ~ ~ • r r ~ ~ e y ~ ..~..... r . • f ' ~ ~ ~ ~ •` ' e f: ~ ~ ~ * ~ r ~ ~ ~ r < ;~ ~ ~ - ~ t a ~ e ~~ • • +~ i ` ~ ` ~~Cj~ F • ~ r, ~ rrr a ~ a a •• M ~ F ~ ~ ~~ ' • .~~ .A~ J •~ ~~ ~ tVN/ MAI FOR Development/Developer: Centre Group Application: PD Amendment Case No.: 30-PA-03-02-00 / Cit f E MrQ Repereduekrp lt. f'eroel bar rr~ dtta provided M ~~a ~Y LsdS~rvY aPar~•a +rd h rarrark as d.lr:eary 2D04 / N W~ e y o agan e~nw,.raM •wd~Nw.we •.s•~r TNIB Mur li INTENDED iOR REFERENCE UfE ONLY Tho City of Eagan and Dakota Countp do not E•arantoo tiro accuracy of this information and an aot naponslblo for or-on er omtaslona. S Current Zoning and Comprehensive Guide Plan Centre Group Land Use Map case No. 3o-Pa-o3-o2-00 Zoning Map `` v D P P PD PD Location Q Current Zoning: ~ J ~ PD D ~ R-4 PD PD Planned Development PD PD LB PF D ~.,e O ~ . ••• • we ~i« r«e P ~„~ Comprehensive Guide Plan YYAT Land Use Map 1 P CP O L f~8 oca n P ~r Current Land Use Designation: a~, Ls ~ o-u: ~ CPD cPD cPD Le Commercial Planned Development c D D CSC Ld O ~~ Ld O ~ ••• • .•• ~:•• r.n PF .~ N r.R.~ w.. .ti.... r..vl r o.teu e.wq uN s.r..r wr.ru..M ~maroo. s.w.o i .u.. rr. y ~....... o~«~ ono w.r.w yr aey swe. City of Eagan ~ w E TNIS MAP IS INTENDlD FOR REFCRENGE UEE ONLY ~ ~~'~ ~ 3 Tha City of layan and Dakota county do noR yuaraMaa tha accuracy M this U+formatlon. i EXISTING RAHN PARK PAWQNG LOT i~ ~: ~ s ~~~ ~_ st ~s ~~ { -.~. ~' 1 ~ ~• ~~ C7 v ~% 1 ~ ~ ~ II _~ l ~ ~~n. yrTl CTATr • n r i.r ..u ~a -rn :7 i.~ rrr- n. n` vvvr~r r „rnrC niv f~iyflnnr rw. ..~ _ ~~v~.ri i v~-.vf ~9~- 7~ a3 j X 8 ' ~I V b e G~ o~ 3j ,i .~ '! 31~;i I N]~ ..e 6ri[i cs-t-u wuuxe~Sa]aa0l~S37arOS7n 9nla7Y+1~]~s cTTF. PLAA1 in lq3 EXISTING PROOF OF PARKING j»0L>Í*’& b¨ qM–Og áRŠðˆKù7P‰AqoyàÙ}GJ†9÷j–›¬tÌ,ìÇôªS<F6ƒJº>d³/ ±µÀìIˆµf‚É’Ø"b–è?a‹änSÍY\kŽ@¦ÿ vÂ©¢§¢xJ€÷Í'÷Ÿ„³ÿ£d½ý&Xj‚£Ýþ6OM—É']>§¨ÂW$Q)š‘W¯îú^,¿J‰’! „ãIlú#²ÆŒžÄïË®»»¹Cœ;<êä%¾`Œ·XÕÞRXÙÏD…’PO3È ƒckå¢'ú™âŽä±6-„2ÏÐwj Æq°n¹nÉcÿ Öêà,@©—øiªKÅ›¿záäÏ¯Û)Œ¢¾W“Ic–“ùˆãù0Z¨‘Iû²…$ömNk„°÷3¶®¾Ì6©0ig5U^—M5ƒÑ‘2ÉšJ@&0Škíân©Gfy†‘DÞ=Ê»,]=@$-‡jú:àÜØË´¦”ýœ{ïYC±6î;Ø$h1©Rk¬#qÌ"@Zˆ°oÓMlew}ˆªSAgÄõù*Ö@"Ï¯3Ä÷ |b)Ô °øÅ"‘$B'ˆõeóS`¢’ê 3Ü@ŒMˆ6újÞ5ÿZëÖ-s›·¡—É9Æ”‘íwÊÈ¡˜!lÎ¯šUÐ†§ió{pŠ¾¦¡S2½¢z¡Dîyc¥¬1±Ý®É9³yaš…H#à~Û+5…n`ÔU xKÚHpmêe×ÊÉ¯6ás¤8ýÏ“òP/º¡kŽýúÉð" ‰$ØžÖåßãÛ[›»1\aJÓAIiÐà9B°2¶¥Ò"ZÖÞ¤å•A`=EíÞN„—×)[8·tùjÅ5)TöpHü%.5.„xfcY/ÉÍ28IóF’Þ¡†4¾ñB<-³}x÷ö ;}°ö¬a9Ëõÿ³äs\¾WÖŽù¹Ç=‰A’”‰|O†Ôz}Xƒ´yODkÒ„¨ dKð›(¢ ¢\@ÎMÊëð¶i¤>‰ À¨T›Qpq2,FÅÓåGEÈo@›giééàž<`òø†Àl_£ú/úë:RžÁ-‘aVR¬ÑØÎ¦eÞ¡0õÖ˜ƒSgéCW#¡rZNÅ ,e†œ+*¦O¢¼yr}–)GÉŸÅ¾|–µØ' >Jàž#Å>Ë·°ÖêAiòàÁˆcK.Ù=ŠzòëþfB½ŠèÝ•whh¿0ìB1ÑœJza¿¯ÔÝš(7o¸}‹'Ü·5›¬ KžN€ÅÚKCÔ>U«R©ó×JÈ½ÞÏ=…z¤#:¼µ…$4ä 02Œ»Þ0?Ç Xu9nœ»==‰f[xy¬Ü¢sÛ"§Â=9?^³ÙL1ô‡š€h3) SENT BY= 612 432 3780 3-30- 0 : 10 02 : SEVERSON SFiFLDON~ Page I n March 28, 2000 AllV1SUKY PLANNING COMMISSi(~N ORDINANCE AMENDMENT- CITY OF EAGAN 651 681 4694:#11/13 :.~ Chair Heyl opened the next public hearing of the evening retarding an Urdinanc:e Amendment to the Eagan City Code amending Chapter 11 entitled "Land Use Regulations" modifying the maintenance and repair requirements associated with non-conforming uses. Yianner Kirmis introduced this item. Mr. Kirmis noted the proposed change in the Code amendment addressing non-conforming structures and uses. Chair closed the public hcarint. Member Segal moved, Member IIuusko seconded, a motion to appl-ove the proposed Code amendment to the Eagan City Codc amending Chapter 11 entitled "Land Use Regulations" modifying the maintenance and repair requirements associated with non-conforming uses. All voted in favor. /9S Subd. 3. Nonconforming structures and uses. A. Policy. It is the policy of the city that nonconforming structures and nonconforming uses in time be eliminated due to obsolescence, exhaustion or destruction so as to insure a uniform use of and within the districts established within this chapter. B. Expansion of use. The expansion of an existing nonconforming use shall not be permitted, and no land shall be used by any person or in any manner which is not in conformity with this chapter. C. Alteration or enlargement of structure. Except as provided herein, no nonconforming structure shall be erected, converted, enlarged, reconstructed, altered, or changed in any manner which is not in conformity with this chapter. No structure shall be erected, converted, enlarged, reconstructed, altered, or changed in any matter upon any land upon which a nonconforming use is conducted. D. Maintenance and repair. Routine maintenance and repair maybe made to a nonconforming structure or any structure upon land upon which a nonconforming use is conducted, provided the market value of the structure does not increase as a result of such maintenance and repair. E. Abandonment. Any nonconforming structure or nonconforming use shall be deemed abandoned and thereafter shall be discontinued, when any nonconforming structure is not used or any nonconforming use is discontinued for a period greater than six months for any reason. F. Variances. No provision hereunder shall preclude a request for a variance, as governed by this chapter, for the erection or reconstruction of a nonconforming structure. This provision does not apply to any nonconforming uses. G. Scope of application. The provisions of this subdivision shall apply to all existing nonconforming uses or structures under the provisions of the Code in effect prior to the effective date of Ordinance No. 189, which amended this subdivision to read as provided herein. /96 AN AMENDMENT TO THE CITY CODE CHAPTER 11, SECTION 11.10 SUBD. 3, NONCONFORMING USES AND STRUCTURES Section 11.10 Subd. 3.D (maintenance and repair) Amend to read as follows: D. Maintenance and repair. Routine maintenance and repair maybe made to a nonconforming structure upon land upon which a nonconforming use is conducted.; /97 Agenda Information Memo April 4, 2000 Eagan City Council Meeting D. CITY CODE AMENDMENT (MINOR SUBDIVISIONS) CITY OF EAGAN ACTION TO BE CONSIDERED: - To approve an Amendment to Chapter 13 (Subdivision Regulations) of the City Code that would establish a minor subdivision procedure and direct the City Attorney to prepare an amendment suitable for publication. FACTS: - This effort was initiated by the City Council and reflects procedural changes recommended by the APC. - The Eagan Subdivision Ordinance currently requires all subdivisions to be subject to the same two-step process (preliminary and final) whether the outcome involves two or two hundred lots. The public has expressed concern that the existing process is both needlessly time consuming and expensive. - To qualify as a minor subdivision, the subdivision must involve the division of one platted lot into not more than two lots that meet all dimensional, area and zoning requirements. Additionally, the proposed lots must have access to an improved street and must connect to municipal sewer and water facilities - In regard to processing, the City Council would hold a public hearing anf then take action on the request. Notices would be sent to all contiguous property owners - At their regular meeting on March 23, 1999, the Advisory Planning Commission held a public hearing to consider the Amendment and recommended approval to provide for coffee kiosks as conditional uses within the City's commercial and industrial zoning districts. ATTACHMENTS (2) Minutes of the March 23, 1999 APC meeting, pages ~'t~re~e~k- City Code Amendment, pages,~~through ~ , /9~' SENT BY~ 612 432 3780 3-30- 0 10 02 SEVERSON SHELDON~ Page 1 l Mruch 2K, 20pp At)VISnRY PLANNING COMMISSION O RDIIITANCE AM ENDMF.NT - C1TY OF EAGAN 651 681 4694;#12/13 r, ~ Chair Fieyl opened the next public hearing of the evening regarding an Ordinance Amendment to the Eagan City Code amending Chapter 12 entitled "Subdivision Regulations" establishing a minor subdivision procedure. Planner Kirmis introduced this item. Mr. Kirmis advised the APC of the changes in his recent staff memo dated March 27, 2000 incorporating the changes suggested by the City Attorney. Ken Greene, a resident of the Ciry, spoke in favor of the proposed amendment, indicating; the time consuming and expensive process of obtaining simple subdivisions and properly witlun the City. Brian Turnquist, a resident of the City also spoke and concurred with resident Greene and spoke in favor ofthe proposed amendment. Chair Heyl closed the public hearing. Member Tilley moved, Member Huusko seconded, a motion to recommend approval of air Ordinance Amendment to the Saban City ('cede amending Chapter 12 entitled "Subdivision Regulations" establishing a minor subdivision procedure. /99 AN AMENDMENT TO CHAPTER 13 OF THE EAGAN CITY CODE ENTITLED "SUBDIVISION REGULATIONS" ESTABLISHING A MINOR SUBDIVISION PROCEDURE Section 13.10 (Minor Subdivisions) Added to read as follows: Subd. 1. Qualification. To qualify as a minor subdivision, the following conditions shall be satisfied: A. The application shall involve the division of one (1Zplatted lot into not more than two (2) lots, both of which meet all minimum dimensional requirements of the Zoning Code. B. The proposed lots shall have access to an improved street(s) and shall connect to municipal sewer and water facilities. Subd. 2. Submission in ormation. A. Completed application form. B. Application fee as established by the City Council. C. Escrow deposit as determined by the City Council. D. Legal description and up-to-date survey. E. Certified list of names and addresses of contiguous property owners. F. Final Plat Drawing_nrepared by a registered land surveyor. G. Grading/Drainage/Erosion Control Plan incorporating the following information as may be applicable*: 1. Existingldashed) and proposed solid) contours at two (2) foot intervals to mean sea level datum, extending fifty (50 feet beyond the subject parcel. 2. Building footprints (existing and proposed with pad elevations and unit type. 3. Ponds, wetlands, lakes, streams, marshes (proposed elevation of NWL, HWL and OHW elevation, proposed wet and dry storage volume, area draina~ boundaries). 4. All storm sewer lines, including inlets/outlets at ponds. aoo Draft 3/27/00 5. Erosion/sediment control structures. 6. Existing_trees to remain. 7. Delineated edge of all wetlands and location of boundary markers. H. Utility Service Plan incorporating the following information as maybe applicable*: 1. Street name(s). 2. Existing utilities (type, size, elevation, locationZ 3. Proposed utility service. I. Street Access Plan incorporating the following information*: 1. Existing andproposed driveway access locations. * Plans may be combined into a single drawing Subd. 3. Processing A. Staff Review. Within ten (10) working days after the minor subdivision application has been received, the City shall complete the initial review to determine if all required information has been filed. If it has not, the petitioner shall be so informed. When the provisions of this section 13.11, subdivision 2 have been completed, the City Administrator shall schedule the minor subdivision for a regular Council meeting_ B. Public Hearing. The Citv Council shall hold a public hearine on the advertised date and time and afford all interested persons an opportunity to be heard. Within one hundred and twenty~120Ldays of delivery of an application submitted in compliance with this chapter, the Council shall approve or deny said minor subdivision, unless the subdivider gives written consent, wherein the Council shall have additional time to either approve or deny said minor subdivision. This provision is intended to be in full compliance with Minn. Stat. § 462.358. Final approval shall be for a period of two (2) years or longer, as specified by_the Council. Upon expiration of the time limit, all approvals for minor subdivision that have not been recorded with the County shall be null and void, and a new~petition and processing shall be necessary to revalidate the minor subdivision unless the Council shall grant an extension of time n~'or to the expiration date. aoi Draft 3/27/00 C. Recording of Minor Subdivision. It shall be the responsibility of the subdivider to file the minor subdivision with the County Recorder within sixty (601 days from approval by the Council, unless a time extension has been granted by the Council. Failure to record the subdivision within the sixty (601 damperiod shall render the subdivision approval by the Council null and void until a new application has been processed and approved by the City, unless the Council has Qranted an extension of time in which the subdivision shall be recorded. D. Proof of Recording. The City shall not issue building_penmits or commence construction under public utility or street contracts on the subdivided property until such time as the City Clerk has been satisfied that the minor subdivision has been recorded with the county recorder. ao.z