05/10/1977 - City Council Special
MINUTES OF A. SPECIAL i EETI 3G OF THE EAGA70 CITY CnUT3CIL
EAGAN, 'MIT`1ESOTA
May 10, 1977
A special meeting of the Eagan City Council was held
on :lay 10; 1977 at 7:00 P.1 at the Eagan City Hall.
:.embers present were P,ayor Herb Polzin and City Council
rye?^bers Teil TTachter, Jim Smith, Bill Rydrych and Art Rahn.
Also present were the following members of the staff;
City Administrator Tom Hedges, Police Chief r1artin DesLauriers
and Building Inspector Dale Peterson.
POLICE DEPARTHEUT FACILITY. A special meeting was
called by 11ayor Herb Polzin to consider the method of
financing, concept alternatives, construction time table
and type of construction for the proposed police lepartment
facility and also to consider a Personnel Policy. The City
Administrator outlined the various concept alternatives which
include. construction of a one story police department
building, construction of a police department building with
a full basement, or designing a two story building with a
full basement for future expansion. City Council Member
T?achter stated that the bubcommittee was not interested in
making a firm recommendation on the above alternatives as
discussed at previous meetings, however provided information
for the City Council regarding the subcommittee findings.
City Council 11ember Rydrych expresses: concern as to whether
there is duplication of functions in the two story building
as designed. Several functions were discussed such as a
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common lobby area, the sharing of conference rooms, public
and employee toilet facilities and other related items.
The architect, Fs. Jim Horne, appeared and stated that a
building designed as two stories would provide a number of
advantages such as (1) energy conservation, (2) centrali-
zation of functions, and (3) efficient communications. City
Council Member t,]achter stated that he is in favor of a full
basement and to design the building for future expansion of
a second story. Hecefurther stated that after touring a
number of suburban police department buildings it was learned
that many of the facilities were not constructed large enough
and therefore the City should consider a full basement and
design the facility for a second story expansion capability.
Auer further discussion on the concept, a notion was made
by City Council Nember TrIachter, seconded by Council 2lember
Snith, all members voting in favor, it was RESOLVED that
plans and specifications will be prepared for a new police
(aepartment facility including a full basement and designed
for a second story addition.
Upon motion by City Council Member ?yachter, seconded by
Council Member Rahn, all members voting in favor, the
dimensions of the new police department facility were
designed for an 80' x 1001 building.
The type of construction was discusseO in detail addressing
several considerations and they are as follows,
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(1) The use of base brick with a cavity wall and
polished brick interior opposed to using pre-
stressed concrete
(2) Designing the police department facility with
the inclusion of windows
(3) A hot water-forced air heating system vs. a
total forced air heating system.
After there was considerable discussion regar Ung the type of
exterior and interior design because of the long life expectancy
of the building plus maintenance and operation considerations,
a motion was made by City Council T?ember Rahn, seconder,'
by Council 1ember Wachter, all members voting in favor,
that a face brick with a cavitT wall and polished brick
interior be designed for the new police department facility.
After further discussion on the heating and cooling .system, . a
motion was introduced by City Council Member Smith,
seconded by City Council Hember Wachter, all members voting
in favor that a forced air heating and cooling system be
designed by the architect for the new proposed police
department facility. There was no action taken regarding
the windows, however it was generally agreed that windows
would be designed into the building if at all possible.
The possibility of a new fire station being constricted
adjacent to the new proposed police facility was briefly
discussed. The architect, 11r. Jim Horne, recommended that
the proposed police facility be set back a minimum of 55 feet
on the City property abutting t?escott Road and Pilot Knob
Road to allow for the future construction of a fire station
if a fire station is desirable at that location in future years.
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After further discussion on the matter and in a notion by
City Council Member Smith, seconded by City Council lember
Rydrych, all members voting in favor, the proposed police
department building will be set back a minimiun of 55 feet
on the City property abutting Wescott Road and Pilot Knob
Road to accomodate the possible construction of a fire
station in future years.
PERSONNEL POLICY. The City Administrator reviewed a
proposed Personnel Policy covering all employees who are
working for the City of Eagan. He stated that the Personnel
policy as proposed has been reviewed several times by
department heads and once by the Personnel Committee.
The City Administrator further explained that the Personnel
Policy is intended to establish a uniform and equitable
systen to provide for all policies and rules pertaining
to personnel operations in the City of Eagan. There was
considerable discussion about the vacation schedule and
it was recorn.,ended that the vacation schedule be established
to recognize all vacation schedules on a calendar year
rather than anniversary dates. After discussion of several
other points relating to sick leave, residency, general
provisions, and related policies; the City Administrator was
directed to make some revisions and present the personnel
policy to the City Council for final consideration at a
later meeting.
The meeting was adjourned at 10 X30 P.1-1.
i
DATED y'7 7 C?-
r?ayor
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