06/14/1977 - City Council Special
MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY OOUNCIL
EAGAN, IINNESOTA
June 14, 1977
A special meeting of the Eagan City Council met on June 14, 1977 at 7 P.M. at
the City Hall. Those present were Mayor Polzin, Councilmen Smith, Rydrych and
Wachter, Councilman Rahn was absent. Also present were Administrator Hedges,
Chief DesLauriers and Attorney Hauge.
MINNESOTA HIGHWAY PATROL DISTRICT STATI(PT. The Mayor reviewed a proposed
resolution submitted by the City Administrator recommending to Governor Rudy Perpich
that the Minnesota State Highway Patrol District Station 2400 located on Hwy.#55
in Eagan be retained at that location and not moved to Shoreview as proposed. After
discussion and upon motion by Wachter, seconded Rydrych, all members voting yes,
it was RESOLVED that the resolution be adopted and that the resolution be forwarded
to appropriate officials including Governor Perpich.
POLICE FACILITY STATUS. City Administrator Kedges submitted a status report
on the police facility including proposed financing alternatives. He announced
that the federal application under the Local Public Works Program was not apnroved
because of the unemployment rate issue and therefore the financing for the police
facility must come partially from funds other than the Federal Revenue Sharing
funds at the present time. There was discussion concerning borrowing from existing
city funds including the utility fund or Debt Retirement Fund and the City
Accountant had indicated that there are sufficient funds for this purpose. There
was also review of the possibility of using general revenue funds for future years
to pay the balance above approximately $340,000 available through the 1978 entitle-
ment year for Federal Revenue Sharing funds. This would mean about $110,000
to $150,000 of additional funds necessary to finance the facility. The Council
generally favored using all available Federal Revenue Sharing funds and that
additional funds should be borrowed from existing surpluses for repayment from
future revenue sharing funds and in the event it is necessary from general revenue
and that no election for the issuance of bonds would be ordered.
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City Attorney Hauge stated that in reviewing the Federal Act and discussion with
a representative of the Office of Revenue Sharing in Washington D.C. it appeared
that two hearings would be necessary each year including the budget hearing and
proposed use hearing and that unless local low would permit commitment of funds
in future years from e.g. revenue sharing or general revenue, that it would not
be possible to commit federal revenue sharing funds without the public hearings
on a year to year basis. No action was taken on the issue at the present time.
ARCHITECTURAL SERVICES FOR POLICE FACILITY. The Council discussed in detail the
suggestion that architectural firms be interviewed as quickly as possible for the
purpose of entry into a contract for the design of the police facility. City
Administrator Hedges indicated that he had talked with representatives of four
firms in the Twin City area during the past week and generally they recommended
a fixed cost rather than a percentage fee for architectural services. In addition,
there was discussion comcerning the possible renegotiation with Horne Architects,
Inc. concerning its contract on the facility. James Horne arrived at 7:50 P.M.
and reviewed his costs to date on the first design and also the work done on the
second design to this point. He indicated his expense to date was $11,583.77
and that the City has paid him $15,417.99 for a net of $3,834.22 for miscellaneous
expenses.
The Council members generally favored interviewing other architectural firms
within the next week and instructed the City Administrator to prepare a general
set of specifications for the building and request that other architects submit
proposals with a special meeting to be scheduled for June 20 at 7 P.M. at the
City Hall. Upon motion by Smith, seconded Wachter, all members voting in favor,
it was RESOLVED that the foregoing be adopted. Included in the plans would be
a basement with first floor with provision for expansion for a second floor in the
future. Mr. Hedges will contact architectural firms who have expressed an interest
in bidding on the building design and they will be scheduled to meet with the
Council on June 20th. _2_
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FISCHER CONSTRUCTION COIPANY - GRAVEL PIT PERMIT. The Mayor stated that
Fischer Construction Company had inadvertently not sent in its application fee for
the gravel pit permit located on Highway 4149 and Yankee Doodle Road on Gopher
Smelting property. Upon motion by Polzin, seconded Wachter, all members voting
in favor, it was RESOLVED that the permit be renewed upon submission of all
requirements.
Upon motion made and seconded, the meeting adjourned at 9 P.M. PER
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DATED:
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