09/20/1977 - City Council Regular
MINUTES OF A rEGULAR MEETING OF THE EAGAIT CITY COUIICIL
EAGAI3, M114IMSOTA
SEPTEMBER 20, 1977
A regular meeting of the Eagan City Council was held on September 20, 1977 at
6:30 p.m. at the City Hall. Members present were Mayor Herb Polzin, and City Coun-
cil Members Ted Wachter, Jim Smith, Bill rydrych and Art Rahn. Also present were
City Engineer Rosene, City Clerk Bolke, City L'Aministrator Hedges, and City t ttorney
Hauge.
MINUTES. Upon motion by Smith, seconded Rahn, all voting yes, the minutes of
the September 13th, 1977 meeting were approved as distributed and the minutes of
the September 6th meeting were approved with the following changes: On page 8,
the following resolution was added; "Upon motion by Smith, seconded by Rahn, all
members voting in favor, it was RESOLVED that the request of Dunn & Curry for
preliminary design studies be referred to the City Engineer for preparation of a
report covering the alignment and profile for the extension to Wilderness Run Road
from its present terminus to the proposed extension of Lexington Avenue and further,
a design study for Lexington Avenue from County Road #30 to County Road #32, all
to be made at the expense of Dunn & Curry. Bea Blomquist was present on behalf of
the homeowners in Oak Chase Addition and requested that in the event that the up-
grading of Lexington Avenue takes place, that it be ordered that the improvement
take place from County Road #32 to County Road #30 in the same project." Also,
on pair- 2, that in relation to park land dedication, that Mr. Ken Hedtke rather
than Mx. Ken Hedges appeared.
POLICE DEPARTMENT. Chief DesLauriers appeared.
1. Mr. DesLauriers indicated that Tami Moe had resigned and he recommended
the appointment of Marion Weston to be hired as a full-time dispatcher replacement.
Upon motion by Smith, seconded by Rydrych, all members voting yea, it was RESOLVED
that the recommendation be approved.
2. Mr. DesLauriers discussed a request of residents on Lone Oak Road between
-1-
9-20-77
Highway #13 and Pilot Knob Road for a speed limit study, and Mr. DesLauriers recom-
mended that the Council request the study. Upon motion by Wachter, seconded Rydrych,
all members voting yea, it was RESOLVED that the Council request a speed study on
Lone Oak as requested.
3. Upon motion by Rydrych, seconded Wachter, all members voting in favor, it
was RESOLVED that the Police Chief be authorized to attend the International Chiefs
of Police Convention in Los Angeles beween October 1 and October 6 at the City's
expense.
4. Zoo Traffic Study. The Council discussed briefly with the Chief the Bar-
ton-Ashman study report concerning traffic to the zoo which estimated that 94 per-
cent of the traffic to the zoo will use the Johnny Cake - Cliff Road intersection.
Chief DesLauriers recommended that the County Highway Department and DOT be requested
not to sign off the traffic at 122nd and 35W to Cliff, but to direct the traffic on
to County Road Y42 to reduce the burden on Cliff road. Councilman Wachter expressed
his objection to the lack of County participation in the upgrading of Cliff Road and
refusal to contribute a higher percentage of the cost of the upgrading. It was
requested that a study be made as to the power of the City to reassign zoo traffic
and a suggestion was made that a temporary project be initiated at the intersection
of Cliff and Johnny Cake Road with temporary signing.
STATE FAIR BOARD. Wachter moved and Rahn seconded a motion with all members
voting yes to have the Administrator send a letter to the State Fair Board objecting
to the sale of equipment that can be used for narcotics on State Fair grounds during
the State Fair.
PARK DEPARTMNT. Barbara Schmidt appeared.
1. Upon motion by Rahn, seconded by Wachter, all members voting yes, it was
RESOLVED that the Park Director be authorized to attend the conference of the Nation-
al Institute on Park and Grounds Maintenance to be held in Milwaukee, Wisconsin on
November 7 through November 10 at the City's expense.
-2-
9-20-77
2. A list of equipment bids for park equipment was reviewed by the Council and
the recommendation was made by the department head that the low bids be accepted
covering five separate items as follows;
A. Snowblower to Carlson Tractor and Equipment Company in the sum of $1,696.
B. Sweeper Broom to Ilaydea-Murphy Equipment Company - $2,370.
C. Striping Machine to Hayden-Murphy Equipment Company - $1,700.
D. Three-Quarter Ton Truck, 1977 to Ridgedale Ford - $5,507.
E. One-Ton Truck to ridgedale Ford - $5,152.
Upon motion by Smith, seconded Wachter, it was RESOLVED that the foregoing recommen-
dations be approved and the equipment ordered for purchase. All members voted
yes.
3. CETA Employee. Barbara Schmidt indicated that the term of Don Weckop, a
CETA employee, will expire at the end of September and recommended that the City
hire a full-time person for the position that he has been filling. Council Members
asked that the Park Director post a notice that the position will be filled at the
September 28 special meeting of the City Council.
PUBLIC WORKS DEPIIRT[ZNT. Bill Branch was present.
1. Upon motion by Rahn, seconded Smith, all members voting in favor, it was
RESOLVED that Mr. Branch be authorized to attend at the City's expense the North
Central American Water Ilorks Association meeting in Rochester, Minnesota from Octo-
ber 5 through October 7.
2. Johnny Cake Ridge Road Signing. Mr. Branch recommended a dead-end sign on
the North side of the intersection of Johnny Cake Ridge Road and Cliff Road to stop
the zoo traffic going North on Johnny Cake Road. Upon motion by Polzin, seconded
Rahn, all members voting in favor, it was RESOLVED that the recommendation be approve
3. Brown Tank Lift Station. The Utility Director recommended that an addition
lift pump be installed at the Brown Tank lift station site and that the City Engineer
review the request and report to the Council. Upon motion by Polzin, seconded Smith,
-3-
t
9-20-77
all members voting yes, it was RESOLVED that the recommendation be approved.
4. One-Ton Asphalt Roller. Mr. Branch stated that there were three quotations
that have been received for a one-ton asphalt roller with the low bid of Western
Roller in the sum of $2,990, and recommended it be purchased. Upon motion by Wach-
ter, seconded Polzin, all members voting yes, it was RESOLVED that the low bid be
authorized for purchase.
5. Single-Axle Truck Chassis. Upon motion by Rahn, seconded Wachter, all
members voting yes, it was RESOLVED that the Clerk be authorized to advertise for
bids to be opened on October 14, 1977 at the City Hall at 2 p.m
PROJECT #213 - TDBEP.SHORES STREET LIGHTING PROJECT. The Mayor reconvened the
Public Hearing concerning street lighting for Timbershores Addition. The Administra-
tor read a letter from Ed Kenney, the president of the Homeowners' Association,
indicating that a majority of the homeowners in the area objected to the street
lighting project and requested that the Council suspend any further consideration
of the improvement. The Mayor then closed the hearing, Mr. Kenney had requested
that the City possibly reconsider the project at a later time if requested by the
homeowners. Smith moved and Wachter seconded a motion that the project not be ordere.
in. "All members voted in favor.
PROJECT #213 - RIVER HILLS 9TH ADDITIOTI. The Mayor convened the hearing con-
cerning street lighting for river Hills 9th ^d.dition and the Engineer explained the
project briefly. A number of affected residents appeared and recommended concrete
poles rather than wooden or fiberglass poles. There was discussion concerning the
policy by the City which had not been set up earlier with electricity distributors
and further, there was no policy concerning replacing the poles in the future.
Certain property owners present requested that the bid costs be made known to the
homeowners prior to the award of the contract for the project. Wachter moved and
Rahn seconded the motion to continue the hearing to October 4, 1977 for further
review.
-4-
9-20-77
PROJECT #214 - SIBLEY TEI'MITAL IIIDUSTRIAL PARK: STORM SMIER. The Mayor next
convened the hearing regarding storm sewer improvements in Sibley Terminal Industrial
Park and the Highway #13 area. A number of affected property owners were present.
Mr. Rosen reviewed the project and indicated one petitioner was the Department of
Transportation because of the improvements to Yankee Doodle Road and Highway #13
and indicated that the DOT will contribute toward the cost approximately $25,000
to $30,000. There were no objections to the project. Rahn moved and Rydrych secon-
ded a motion with all members voting in favor to approve and order in the project
and order the plans and specifications.
APC P.ECOUZIMATION. Pers. Blomquist appeared regarding a recommendation of the
Advisory Planning CoumEsgion that residential back yards not abut major streets in
the City for aesthetic and assessment reasons, etc. The Planning Commission recom-
mended that the planning staff make a study of the issue and report back to the
Planning Commission and Council. Wachter moved and Smith seconded a motion with all
members voting yea to request that the Planner, Dale Runkle, review the issue and
return with recommendations to the Planning Commission at a later time.
OAR CHASE PARK: DEDICATIOIT. James Frisbee and Arnold Carlson appeared regarding
the proposed dedication of park land in Oak Chase ~'Adition to the City. Mr. Frisbee
indicated that he has now acquired buyers for the balance of four lots intended to be
dedicated to the City. He requested that the City authorize the sale of 75 feet on
the East to Arnold Carlson for driveway purposes and also a triangle at the South
line of the property to make a buildable lot adjacent to the lake in Oak Chase
Addition. There was a lengthy discussion concerning consideration for the sale of
committed property, a possible exchange of property, a possible need for a lift
pump for sewage purposes if the triangle parcel is not conveyed to Mr. Carlson. It
was noted that the Park Committee objected to the sale of the triangular portion
of the park area. The Mayor was excused briefly and .`assistant mayor Wachter chaired
the meeting. Mr. Carlson offered $1,750 for the triangle and the 75-foot parcel.
w5W
9-20-77
It was rec-nwended that the matter be referred to the Advisory Park Committee with
a recommendation to the Council at a future meeting.
OM', POTID HILLS FIM PLAT. Mr. Floyd Forsberg appeared on behalf of the devel-
opers of Oak Pond Hills !addition on Cliff Road with the final plat and also the
development agreement. There was a question concerning the requirement that storm
sewer area assessments be paid on all plats which is the current policy and also,
it appeared that the park dedication requirements had not been fulfilled. Wachter
moved to approve the final plat subject, however, to the recommendation by the Park
Committee concerning park dedication, exemption from storm sewer area assessments
because of the large lots and the remoteness from storm sewer improvements, the
Engineer's approval, and also approval of the development agreement and escrow.
Polzin seconded the motion; all members voted in favor.
SECTION 8 MITAL ASSISTAIICE P?ROGRAIL Mr. Jim Solum appeared on behalf of the
Dakota County Housing and Redevelopment Authority and described the new Federal pro-
gram providing for the acquisition of single family homes on scattered sites through-
out Dakota County. About six or seven homes could be acquired in Eagan upon the
Council's approval. It was noted that the 11RA has received 196 applications from
Eagan residents under the Section 8 Rental Assistance Program and 78 units have
been found for them as of August 31. It was noted that there are special tax con-
siderations whereby the property will be assessed about equal to 10 percent of the
shelter rent actually charged by the BRA. It is estimated that the approximate
maximum cost for 3-bedrooms in the area would be $42,500 and the City Council could
set the maximum number of units that would be involved within Egan. 1: cooperation
agreement was submitted for review by the City. Smith moved and Rahn seconded a
motion to approve the cooperation agreement subject to final approval by the City
staff with a maximum of 7 units to be included within the City. Smith, Icahn, and
Rydrych voted yes; Wachter and Polzin voted no, and the motion was adopted.
WI1DER13ESS PARK 210 LDDITION FINAL PLAT. Arnold Carlson appeared and requested
-6-
9-20-77
approval of the final plat o Wilderness Park 2nd Addition and there was discussion
concerning the park contribution. It was noted that a future park site will be
acquired to the East from the Lexington "Wouth Developers and therefore, according
to City policy, a cash contribution on a temporary basis should be made for deposit
with the City. In addition, it was noted the development contract and escrow had
not been completed. Upon motion by Wechter, seconded Smith, all members voting in
favor, it was RESOLVED that the plat be approved subject to ordinance requirements,
Engineer's approval, and park contribution determination by the City, and also the
submission and approval of the development contract together with escrow.
COMITY ROAD ASSESSMENT POLICY. The Council discussed the Z.ssessment Committee's
recommendations of August 30th concerning assessments for improvements against
property along County roads. In addition, there was concern about assessments for
potential service roads on major streets, and also back yards abutting on major
streets. Wachter moved and Polzin seconded a motion to approve the recommendations
as submitted with the understanding that the 'assessment Committee will review the
two issues mentioned above. Rydrych abstained and all other members voted in favor.
CEDM AVENUE RIGHT OF MAY COME141IATIOII. City Attorney Hauge briefly reviewed
with the Council the progress of the condemnation by the DOT concerning the Cedar
Avenue liightaay 036 right of way. It was noted that condemnation now has been
commenced as far South as County road #30 including several parcels South of County
Road ;`30, and there was concern by Mr. Hauge that City easements will be preserved
and further, that all assessments within the right of way will be paid by the DOT
at the time of completion of the condemnation proceedings. Mr. Hauge recommended
that the City authorize negotiations with the County and the DOT concerning payment
of assessments and retention of the easements and further, that the'City Attorney
be authorized to intervene in the condemnation actions on County Road 036 if it
becomes necessary to do so for protection of assessments and easements. Upon motion
by Rahn, seconded Smith, all members voting in favor, it was RESOLVED that the
recommendations be approved and further that the City Attorney be directed to make a
- 7-
9-20-77
request for Attorney's fees and costs in the condemnation action.
COMITIQUAL USE PEMIET M.TENSIOM. The City Clerk submitted a list of four
conditional use permits expiring in October as follows:
1. Janet Flogstad Child Care Center - 4300 Elackhawk road.
2. Hart Custom Home Inc. trailer sales lot - 2331 Highway x,`55,
3. Orvilla Homes - 3430 Wescott Hills Drive.
4. Wilfred Wiger Group Therapy Practice - 700 slue Gentian road.
There were no objections to the extension of the conditional use permits. Upon
motion by Polzin, seconded Rahn, all members voting in favor, it was P.ESOLVED that
the conditional use permits be extended for an additional year.
BICEUTEITUTIAL ZDDITIOV I141MOVE1MIT. A request of the developers of Bicentennial
addition for an additional catch basin in their project was submitted. Assistant
City Engineer Gordon reviewed the proposal and upon motion by Polzin, seconded Wach-
ter, all members voting yea, it was P.ESOLVED that the request be approved and that
the project be ordered in by signing waiver of hearing by the developer and the nego-
tiation of the change order for the catch basin.
CHES MAP. 3Pa MITIOU DEVELOPMUT ESCROW. The final plat for Ches Mar 3rd Addi-
tion was submitted and it was noted that the development agreement had not been
executed. Upon motion by R-hn, seconded Smith, all members voting in favor, it was
RESOLVED that the final plat of Ches liar 3rd Addition be approved subject to the
execution of a development agreement and submission of a letter of credit in the
sum of $13,275.
CUES MAR 21-M ADDITIO11 DEVELOPMEHT AGREEMEITT. A letter from the City Engineer
recommending a reduction in the escr(= for the Ches Thar 2nd Addition development
agreement to the sum of $24,030 was upon motion by Smith, seconded Rahn, all members
voting in favor, approved.
POLICE FACILITY. James Horne, architect, appeared with final structural plans
and alternates concerning the proposed police facility which were reviewed by the
-8-
9-20-77
Council. ITo action was taken and final approval will be given at a special meeting
an September 23, 1977 at 6;30 p.m.
NORTHERN DAICOTA COMITY CHAMBER DVERTISIIIG BROCITI RE. City Administrator
Hedges reviewed a proposed advertising brochure sponsored by tlorthern Dakota County
Chamber of Commerce covering [Test St. Paul, Mendota Heights and Eagan. ..'k request
had been made by the publisher whether the City would purchase an ad in the brochure.
Mr. Hedges indicated that the brochure will include information about the City and
reviewed comments made by the Eagan Public Relations Community Development Committee.
The consensus of the Council was that the City would not acquire an ad in the bro-
chure, but that cooperation would be given in the preparation of information about
the City and the area.
PROJECT #220 PaELIMIITAny REPORT. Assistant City Engineer Gordon submitted a
preliminary report covering Project #120 consisting of sewer services to the Reid
property on County road 031. Upon motion by Smith, seconded Wachter, all members
voting yes, it was RESOLVED that the preliminary report be accepted and that a public
hearing be scheduled for October 18, 1977 at 7 p.m. at the City Hall.
PROJECT 0216 - KPILARD PARR. The next preliminary report submitted covered
Mallard Park 1st, 2nd and 3rd Aditions utility and street improvements. Upon
motion by Polzin, seconded Rahn, all members voting yea, it was RESOLVED that the
preliminary report be accepted and that a public hearing be scheduled on the report
for October 18, 1977 at 7 p.m. at the City Hall.
VIEST PUBLISHIITG COMPAITY UTILITY PLAITS - PROJECT #186. The Assistant City
Engineer Gordon reviewed briefly with the Council the plans for water mains and
sewer trunk improvements in the West Publishing Company area on Wescott Road. Upon
motion by Wachter, seconded Rahn, all members voting in favor, it was RESOLVED that
the plans for Project 0186 be and hereby are approved, and that the Clerk be author-
ized to advertise for bids to be opened on October 14, 1977 at 2 p.m. at the City
Hall.
- 9-
9-20-77
HIGITAY PROJECTS - OPED CUTS. Pair. Gordon indicated t%at the Dakota County High-
way Department now has denied requests from municipalities to open cut County roads
during the City improvement projects. He stated that under Project 1,12119, the City
will have to acquire a new quote for auguring under County Road 1#31 and that a change
order will be required. Smith then moved with Wachter seconding the motion, all
members voting yes, that the City Council be on record protesting to Dakota County
its new policy concerning County road cuts in the event of necessary utility cros-
sings by municipalities in the County, particularly in those cases where the County
roads are in bad condition, and the City jdministrator was directed to forward a let-
ter to D==kota County reflecting the Council's position.
NORTHERN STATES P(MER - WILDERNESS RUN ROAD. Mr. Gordon indicated that it
would be necessary to lower some PISP towers along the extension of U lderness run
Road during the road improvement construction contract. He requested a letter be sent
by the City Administrator to NSP requesting PISP prepare a cost study to lower the poll
with the understanding that Eagan will pay for the cost study. Smith moved and Wachtel
seconded a motion to implement the recommendation described.
PROJECT 0211A - C011TRACT. The City Attorney submitted the contract covering
Project '211A with Fredrickson Excavating Company and recommended it be approved
and signed. Polzin moved and Smith seconded a motion with all members voting in
favor to authorize the approval and execution of the contract.
HORNE ARCHITECTS, I1,TC. - POLICE FACILITY CONTRACT. Upon motion by Polzin,
seconded Rahn, all members voting yes, it was RESOLVED that the architectual contract
between the City of Eagan and Horne Architects, Inc. for the design of the Eagan
Police Facility be and hereby is approved and authorized for signature.
BLACHIMAM, ROAD SMIER STUDY PETITIOII. A petition from seven property owners
adjacent to Blackhaw.c Road North of County toad #30 for a sewer study covering their
property was presented by the City Clerk. Upon motion by Wachter, seconded Polzin,
it was RESOLVED that the petition be referred to the City Engineer for study and
report. All members voted in favor except Rahn who abstained.
-10-
9-20-77
IIARPEL 1ST ADDITION ASSESSMENTS. the City Clerk submitted a proposed assess-
ment roll for respreading the assessments for IvIarrel lst Addition and requested
approval of the City Council to certify them to the County Auditor.
BONESTR00, ROSEIIE, AIIDERLIK & ASSOCIATES PLAYGROUIID CONTRIBUTION. 1, check in
the sum of $250 was submitted by Bonestroo, Rosene, Anderlik and Associates for the
City of Eagan for the proposed purchase of playground equipment. The Clerk was
authorized to direct a letter thanking the firm for the contribution.
STADIUIZ REVISED RESOLUTION. City ldministrator Hedges submitted a proposed
3-page resolution regarding the proposed location of the Sports Stadium in the City
of Eagan, which was reviewed by City Council members. Upon motion by Wachter,
seconded I'ydrych, all members voting in favor, it was RESOLVED that the resolution
as presented be approved, provided however, that it be reviewed in relation to
earlier resolutions for consistency and propriety prior to its execution and distri-
bution.
BUDGET REVMJ. The City Administrator briefly described some aspects of the
proposed 1973 budget, and it was determined that a special meeting concerning the
budget will be held on September 28, 1977 at 6;30 p.m, at the City Hall.
ADJOURP1,1EITP AND BILLS. Upon motion by Rahn, seconded Wachter, all members
voting in favor, it was RESOLVED that the bills according to the following schedule
be authorized for payment= 318 - 329; 4954 - 5032; 7581 - 7707.
Upon motion duly made and seconded, the meeting was adjourned at about 12 p.m.
PHH
DATED :
-ll-
MI1WrES OF A rZGULAR MEETING OF 11M EAGAN CITY COU11CIL
EAGAId, MI1,RXSOTA
SEPTEMBER 20, 1977
A regular meeting of the Eagan City Council was held on September 20, 1977 at
6:30 p.m. at the City Hall. Members present were Mayor Herb Polzin, and City Coun-
cil Members Ted Wachter, Jim Smith, Bill rydrych and Art Rahn. Also present were
City Engineer Rosene, City Clerk Bolke, City Administrator Hedges, and City Attorney
Hauge.
MIS. Upon motion by Smith, seconded Rahn, all voting yes, the minutes of
the September 13th, 1977 meeting were approved as distributed and the minutes of
the September 6th meeting were approved with the following changes: On page 8,
the following resolution was added; "Upon motion by Smith, seconded by Rahn, all
members voting in favor, it was RESOLVED that the request of Dunn & Curry for
preliminary design studies be referred to the City Engineer for preparation of a
report covering the alignment and profile for the extension to Wilderness Run Road
from its present terminus to the proposed extension of Lexington Avenue and further,
a design study for Lexington Avenue from County Road #30 to County Road #32, all
to be made at the expense of Dunn & Curry. Bea Blomquist was present on behalf of
the homeowners in Oak Chase Addition and requested that in the event that the up-
grading of Lexington Avenue takes place, that it be ordered that the improvement
take place from County Road #32 to County Road ~P30 in the same project." Also,
on pagr 2, that in relation to park land dedication, that Mr. Ken Hedtke rather
than Mr. Ken Hedges appeared.
POLICE DEPARTMENT. Chief DesLauriers appeared.
1. Mr. DesLauriers indicated that Tami•22oe had resigned and he recommended
the appointment of Marion Weston to be hired as a full-time dispatcher replacement.
Upon motion by Smith, seconded by Rydrych, all members voting yea, it was RESOLVED
that the recommendation be approved.
2. Mr. DesLauriers discussed a request of residents on Lone Oak Road between
-1-
9-20-77
Highway #13 and Pilot Knob Road for a speed limit study, and Mr. DesLauriers recom-
mended that the Council request the study. Upon motion by Wachter, seconded Rydrych,
all members voting yea, it was RESOLVED that the Council request a speed study on
Lone Oak as requested.
3. Upon motion by Rydrych, seconded Wachter, all members voting in favor, it
was RESOLVED that the Police Chief be authorized to attend the International Chiefs
of Police Convention in Los Angeles beween October 1 and October 6 at the City's
expense.
4. Zoo Traffic Study. The Council discussed briefly with the Chief the Bar-
ton-Ashman study report concerning traffic to the zoo which estimated that 94 per-
cent of the traffic to the zoo will use the Johnny Cake - Cliff Road intersection.
Chief DesLauriers recommended that the County Highway Department and DOT be requested
not to sign off the traffic at 122nd and 3N to Cliff, but to direct the traffic on
to County Road A2 to reduce the burden on Cliff Road. Councilman Wachter expressed
his objection to the lack of County participation in the upgrading of Cliff Road and
refusal to contribute a higher percentage of the cost of the upgrading. It was
requested that a study be made as to the power of the City to reassign zoo traffic
and a suggestion was made that a temporary project be initiated at the intersection
of Cliff and Johnny Cake Road with temporary signing.
STATE FAIR BOARD. Wachter moved and Rahn seconded a motion with all members
voting yes to have the Administrator send a letter to the State Fair Board objecting
to the sale of equipment that can be used for narcotics on State Fair grounds during
the State Fair.
PARR DEPARTMENT. Barbara Schmidt appeared.
1. Upon motion by Rahn, seconded by Wachter, all members voting yes, it was
RESOLVED that the Park Director be authorized to attend the conference of the Nation-
al institute on Park and Grounds Maintenance to be held in Milwaukee, Wisconsin on
November 7 through November 10 at the City's expense.
-2-
9-20-77
2. A list of equipment bids for park equipment was reviewed by the Council and
the recommendation was made by the department head that the low bids be accepted
covering five separate items as follows;
A. Snowblower to Carlson Tractor and Equipment Company in the sum of $1,696.
B. Sweeper Broom to Hayden-Murphy Equipment Company - $2,370.
C. Striping Machine to Hayden-Murphy Equipment Company $1,700.
J, !</3
D. Three-Quarter Ton Truck, 1977 to Ridgedale Ford - $5,50
E. One-Ton Truck to r idgedale Ford - $5,152.
Upon motion by Smith, seconded Wachter, it was RESOLVED that the foregoing recommen-
dations be approved and the equipment ordered for purchase. All members voted
yes.
3. CETA Employee. Barbara Schmidt indicated that the term of Don Weckop, a
CETA employee, will expire at the end of September and recommended that the City
hire a full-time person for the position that he has been filling. Council Members
asked that the Park Director post a notice that the position will be filled at the
September 28 special meeting of the City Council.
PUBLIC WORES DEPARUIENT. Bill Branch was present.
1. Upon motion by Rahn, seconded Smith, all members voting in favor, it was
RESOLVED that Mr. Branch be authorized to attend at the City's expense the North
Central American Water tlorks association meeting in Rochester, Minnesota from Octo-
ber 5 through October 7.
2. Johnny Cake Ridge Road Signing. Mr. Branch recommended a dead-end sign on
the North side of the intersection of Johnny Cake Ridge Road and Cliff Road to stop
the zoo traffic going North on Johnny Cake Road. Upon motion by Polzin, seconded
Rahn, all members voting in favor, it was RESOLVED that the recommendation be approvec
3. Brown Tank Lift Station. The Utility Director recommended that an additiona
lift pump be installed at the Brown Tank lift station site and that the City Engineer
review the request and report to the Council. Upon motion by Polzin, seconded Smith,
-3-
9-20-77
all members voting yes, it was RESOLVED that the recommendation be approved.
4. One-Ton Asphalt Roller. Mr. Branch stated that there were three quotations
that have been received for a one-ton asphalt roller with the low bid of Western
Roller in the sum of $2,990, and recommended it be purchased. Upon motion by Wach-
ter, seconded Polzin, all members voting yes, it was RESOLVED that the low bid be
authorized for purchase.
5. Single-Axle Truck Chassis. Upon motion by Rahn, seconded Wachter, all
members voting yes, it was RESOLVED that the Clerk be authorized to advertise for
bids to be opened on October 14, 1977 at the City Hall at 2 p.m
PROJECT IP213 - TIMBERSHORES STREET LIGHTING PROJECT. The Mayor reconvened the
Public Hearing concerning street lighting for Timbershores Addition. The Administra-
tor read a letter from Ed xenney, the president of the homeowners' Association,
indicating that a majority of the homeowners in the area objected to the street
lighting project and requested that the Council suspend any further consideration
of the improvement. The Mayor then closed the hearing, Mr. Kenney had requested
that the City possibly reconsider the project at a later time if requested by the
homeowners. Smith moved and Wachter seconded a motion that the project not be ordere,
in. All members voted in favor.
PROJECT #213 - RIVER HILLS 9TH ADDITION. The Mayor convened the hearing con-
cerning street lighting for River Hills 9th ,^Adition and the Engineer explained the
project briefly. A number of affected residents appeared and recommended concrete
poles rather than wooden or fiberglass poles. There was discussion concerning the
policy by the City which had not been set up earlier with electricity distributors
and further, there was no policy concerning replacing the poles in the future.
Certain property owners present requested that the bid costs be made known to the
homeowners prior to the award of the contract for the project. Wachter moved and
Rahn seconded the motion to continue the hearing to October 4, 1977 for further
review.
-4-
9-20-77
PROJECT #214 - SIBLEY TEP.M NAL I11DUSTRIAL PARK STOMI SM7EF,. The Mayor next
convened the hearing regarding storm sewer improvements in Sibley Terminal Industrial
Park and the Highway #13 area. A number of affected property owners were present.
Mr. Rosen reviewed the project and indicated one petitioner was the Department of
Transportation because of the improvements to Yankee Doodle Road and Highway #13
and indicated that the DOT will contribute toward the cost approximately $25,000
to $30,000. There were no objections to the project. Rahn moved and rydrych secon-
ded a motion with all members voting in favor to approve and order in the project
and order the plans and specifications.
APC RECOUZIMATIOPI. Mrs. Tlomquist appeared regarding a recommendation of the
Advisory Planning Comadmion that residential back yards not abut major streets in
the City for aesthetic and assessment reasons, etc. The Planning Commission recom-
mended that the planning staff make a study of the issue and report back to the
Planning Commission and Council. Wachter moved and Smith seconded a motion with all
members voting yea to request that the Planner, Dale Runkle, review the issue and
return with recommendations to the Planning Commission at a later time.
OAK CHASE PARK DEDICATIOII. James Frisbee and Arnold Carlson appeared regarding
the proposed dedication of park land in Oak Chase .-Adition to the City. Mr. Frisbee
indicated that he has now acquired buyers for the balance of four lots intended to be
dedicated to the City. He requested that the City authorize the sale of 75 feet on
the East to Arnold Carlson for driveway purposes and also a triangle at the South
line of the property to make a buildable lot adjacent to the lake in Oak Chase
Addition. There was a lengthy discussion concerning consideration for the sale of
committed property, a possible exchange of property, a possible need for a lift
pump for sewage purposes if the triangle parcel is not conveyed to Mr. Carlson. It
was noted that the Park Committee objected to the sale of the triangular portion
of the park area. The Mayor Was excused briefly and .',ssistant Mayor Wachter chaired
the tweeting. Mr. Carlson offered $1,750 for the triangle and the 75-foot parcel.
•5r
9-20-77
it was recommended that the matter be referred to the Advisory Park Committee with
a recommendation to the Council at a future meeting.
OA:: POW HILLS FIPIAL PLAT. Mr. Floyd Forsberg appeared on behalf of the devel-
opers of OaI: Pond Hills addition on Cliff road with the final plat and also the
development agreement. There was a question concerning the requirement that storm
sewer area assessments be paid on all plats which is the current policy and also,
it appeared that the park dedication requirements had not been fulfilled. Wachter
moved to approve the final plat subject, however, to the recommendation by the Park
Committee concerning park dedication, exemption from storm sewer area assessments
because of the large lots and the remoteness from storm sewer improvements, the
Engineer's approval, and also approval of the development agreement and escrow.
Polzin seconded the motion; all members voted in favor.
SECTION 8 RMITAL ASSISTAIICE PROGRAIL Per. Jim Solum appeared on behalf of the
Dakota County Housing and Redevelopment Authority and described the new Federal pro-
gram providing for the acquisition of single family homes on scattered sites through-
out Dakota County. About six or seven homes could be acquired in Eagan upon the
Council's approval. It was noted that the BRA has received 196 applications from
Eagan residents under the Section 8 Rental Assistance Program and 78 units have
been found for them as of August 31. It was noted that there are special tax con-
siderations whereby the property will be assessed about equal to 10 percent of the
shelter rent actually charged by the M.A. It is estimated that the approximate
maximum cost for 3-bedrooms in the area would be $42,500 and the City Council could
set the maximitm number of units that would be involved within E==gan. cooperation
agreement was submitted for review by the City. Smith moved and Rahn seconded a
motion to approve the cooperation agreement subject to final approval by the City
staff with a maximum of 7 units to be included within the City. Smith, I'.aha, and
Rydrych voted yes; Wachter and Polzin voted no, and the motion was adopted.
WILDEPITESS PART: 21M 10DITIOPI FWAL PLAT. Arnold Carlson appeared and requested
•6-
9-20-77
approval of the final plat o Wilderness Park 2nd Addition and there was discussion
concerning, the park contribution. It was noted that a future park site will be
acquired to the Lust from the Lexington South Developers and therefore, according
to City policy, a cash contribution on a temporary basis should be made for deposit
with the City. In addition, it was noted the development contract and escrow had
not been completed. Upon motion by Wachter, seconded Smith, all members voting in
favor, it was RESOLVED that the plat be approved subject to ordinance requirements,
Engineer's approval, and park contribution determination by the City, and also the
submission and approval of the development contract together with escrow.
COMITY ROAD ASSESSMENT POLICY. The Council discussed the Zssessment Committeels
recommendations of August 30th concerning assessments for improvements against
property along County roads. In addition, there was concern about assessments for
potential service roads on major streets, and also back yards abutting on major
streets. Wachter moved and Polzin seconded a motion to approve the recommendations
as submitted with the understanding that the _,ssessment Committee will review the
two issues mentioned above. Rydrych abstained and all other members voted in favor.
CEDAR AVEPIUE RIGHT OF MAY COIDEMIATIOII. City Attorney Hauge briefly reviewed
with the Council the progress of the condemnation by the DOT concerning the Cedar
Avenue Highway #36 right of way. It was noted that condemnation now has been
commenced as far South as County road #30 including several parcels South of County
Road 0'30, and there was concern by Mr. Hauge that City easements will be preserved
and further, that all assessments within the right of way will be paid by the DOT
at the time of completion of the condemnation proceedings. Mr. Hauge recommended
that the City authorize negotiations with the County and the DOT concerning payment
of assessments and retention of the easements and further, that the'City Attorney
be authorized to intervene in the condemnation actions on County Toad ,r36 if it
becomes necessary to do so for protection of assessments and easements. Upon motion
by Rahn, seconded Smith, all members voting in favor, it was RESOLVED that the
recommendations be approved and further that the City Attorney be directed to make a
-7-
9-20-77
request for Attorney's fees and costs in the condemnation action.
COBDITIOIIAL USE PERTRIT LnTENSI0II3. The City Clerk submitted a list of four
conditional use permits expiring in October as follows;
1. Janet Flogstad Child Care Center - 4300 Blackhawk road.
2. Hart Custom Home Inc. trailer sales lot - 2831 Highway #55.
3. Orvilla Homes - 3430 Wescott Hills Drive.
4. 2lfred Wiger Group Therapy Practice - 780 Blue Gentian road.
There were no objections to the extension of the conditional use permits. Upon
motion by Polzin, seconded Rahn, all members voting in favor, it was T'.I;SOLVED that
the conditional use permits be extended for an additional year.
HICEITTEIRVIAL ADDITIOII IMPROVEMEITT. A request of the developers of Bicentennial
tAdition for an additional catch basin in their project was submitted. Assistant
City Engineer Gordon reviewed the proposal and upon motion by Polzin, seconded Wach-
ter, all members voting yea, it was RESOLVED that the request be approved and that
the project be ordered in by signing waiver oX: hearing by the developer and the nego-
tiation of the change order :or the catch basin.
CUES 11AR 3RD ADDITIOU DEVELOPI4EIIT ESCROT. The final plat for Ches Mar 3rd Addi-
tion was submitted and it was noted that the development agreement had not been
executed. Upon motion by R--hn, seconded Smith, all members voting in favor, it was
RESOLVED that the final plat of Ches Mar 3rd Addition be approved subject to the
execution of a development agreement and submission of a letter of credit in the
sum of $13,275.
CITES MAR 2IID ADDITIOII DEVELOPMENT AGREEMENT. A letter from the City Engineer
recommending a reduction in the escrow for the Ches Isar 2nd Addition development
agreement to the sum, of $24,030 was upon motion by Smith, seconded Rahn, all members
voting in favor, approved.
POLICE FACILITY. James Horne, architect, appeared with final structural plans
and alternates concerning the proposed police facility which were reviewed by the
-8-
9-20-77
Council. ITo action was taken and final approval will be given at a special meeting
on September 23, 1977 at 6:30 p.m.
11ORTHERN DAIWA COUITTY CIIANf$ER MVERTISIITG BROCII R& City Administrator
Hedges reviewed a proposed advertising brochure sponsored by Northern Dakota County
Chamber of Commerce covering ?lest St. Paul, Mendota Heights and Eagan. request
had been made by the publisher whether the City would purchase an ad in the brochure.
Mr. Hedges indicated that the brochure will include information about the City and
reviewed comments made by the Eagan Public relations Community Development Committee.
The consensus of the Council was that the City would not acquire an ad in the bro-
chure, but that cooperation would be given in the preparation of information about
the City and the area.
PP.OJECT #220 Pr.ELTMLTAny REPORT. Assistant City Engineer Gordon submitted a
preliminary report covering Project It'220 consisting, of sewer services to the Reid
property on County road #31. Upon motion by Smith, seconded Wachter, all members
voting yes, it was RESOLVED that the preliminary report be accepted and that a public
hearing be scheduled for October 18, 1977 at 7 p.m. at the City Hall.
PROJECT ' 216 - 11ALLARD PARK. The next preliminary report submitted covered
Mallard Park 1st, 2nd and 3rd ..dditions utility and street improvements. Upon
motion by Polzin, seconded Rahn, all members voting yea, it was RE-SOLVED that the
preliminary report be accepteda~ 4 as he ^rh ++7a._on_thp r.._-~ePozt_
Q ~f
WEST PUBLISHITTG CONRLIN UTILITY PL4UTS PROJECT #186. The Assistant City
Engineer Gordon reviewed briefly with the Council the plans for water mains and
sewer trunk improvements in the West Publishing Company area on Wescott Road. Upon
motion by Wachter, seconded Rahn, all members voting in favor, it was RESOLVED that
the plans for Project 1#186 be and hereby are approved, and that the Clerk be author-
ized to advertise for bids to be opened on October 14, 1977 at 2 p.m. at the City
Hall.
- 9-
9-20-77
HIGHTAY PROJECTS - OP1?r? CUTS. Mr. Gordon indicated t%at the Dakota County High-
way Department now has denied requests from municipalities to open cut County roads
during the City improvement projects. He stated that under Project #211A, the City
will have to acquire a new quote for auguring under County Road ;`31 and that a change
order will be required. Smith then moved with Wachter seconding the motion, all
members voting yes, that the City Council be on record protesting to Dakota County
its new policy concerning County road cuts in the event of necessary utility cros-
sings by municipalities in the County, particularly in those cases where the County
roads are in bad condition, and the City Administrator was directed to forward a let-
ter to D-.kota County reflecting the Council's position.
PTORTHERII STATES PCUER - WILDERNESS RUN ROM. Mr. Gordon indicated that it
would be necessary to lower some VSP towers along the extension of 11ilderness run
Road during the road improvement construction contract. He requested a letter be sent
by the City Administrator to NSP requesting NSP prepare a cost study to lower the pole
With the understanding that Eagan will pay for the cost study. Smith moved and Wachter
seconded a motion to implement the recommendation described.
PROJECT 0211A - CONTRACT. The City Attorney submitted the contract covering
Project --§-211A with Fredrickson Excavating Company and recommended it be approved
and signed. Polzin moved and Smith seconded a motion with all members voting in
favor to authorize the approval and execution of the contract.
HORNE t&CHITECTS, I1?C. - POLICE FACILITY CONTRACT, Upon motion by Polzin,
seconded Rahn, all members voting yes, it was RESOLVED that the architectual contract
between the City of Eagan and Horne Architects, Inc. for the design of the Eagan
Police Facility be and hereby is approved and authorized for signature.
BLACId MM. ROAD SE11ER STUDY PETITION. A petition from seven property owners
adjacent to Blackhmgk Road North of County toad #30 for a sewer study covering their
property was presented by the City Cleric. Upon motion by Wachter, seconded Polzin,
it was RESOLVED that the petition be referred to the City Engineer for study and
report. All members voted in favor except Rahn who abstained.
-10-
9-20-77
I,IARREL 1ST ADDITION. ASSESSI.IENTS. i:he City Clerk submitted a proposed assess-
ment roll for respreading the assessments for Marrel lst "Adition and requested
approval of the City Council to certify them to the County Auditor,
BOIIESTROO, ROSEIIE, AIIDERLIX & ASSOCIATES PLAYGROUND CONTRIBUTION. A check in
the sum of $250 was submitted by Bonestroo, Rosene, Anderlik and Associates for the
City of Eagan for the proposed purchase of playground equipment. The Clerk was
authorized to direct a letter thanking the firm for the contribution.
STADIUM REVISED RESOLUTIOI-L City Administrator fledges submitted a proposed
3-page resolution regarding the proposed location of the Sports Stadium in the City
of Eagan, which was reviewed by City Council members. Upon motion by Wachter,
seconded Rydrych, all members voting in favor, it was RESOLVED that the resolution
as presented be approved, provided however, that it be reviewed in relation to
earlier resolutions for consistency and propriety prior to its execution and distri-
bution.
BUDGET REVIEf1. The City Administrator briefly described some aspects of the
proposed 1973 budget, and it was determined that a special meeting concerning the
budget will be held on September 28, 1977 at 6:30 p.m. at the City Hall.
1-1DJOURItENT AID BILLS. Upon motion by Rahn, seconded Wf-chter, all members
voting in favor, it was RESOLVED that the bills according to the following schedule
be authorized for payment= 318 - 329; 4954 - 5032; 7581 - 7707.
Upon motion duly made and seconded, the meeting was adjourned at about 12 p.m.
PHH
7-7
49
DATED :
i
7~
-11-