10/26/1977 - City Council Special
MINUTES OF A SPECIAL MEETING OF THE FArAN CITY COUNCIL
EAGAN F MINNESOTA
October 26, 1977
A special meeting of the Eagan City Council was held on
October 26; 1977 at 5°15 P.M. The Mayor convened the special
meeting with all members present to consider bids that were received
for the construction of a new Police Department facility. Also
present was City Administrator Hedges. Chief of Police DesLauriers
and Building Inspector Peterson.
POLICE DEPARTMENT BUILDINr, BIDS. The eight bids that were
received for construction of the new Police Department building were
read by the City Administrator. Mr. Jim Horne, representing Horne
Architects Inc., appeared and stated that the apparent low bidder
is Henry O. Mikkelson who submitted a base bid in the amount of.
$437.500. He stated that the second low bid was Adolphson and
Peterson in the amount of $452.200 and the third low bidder was
Olson Concrete in the amount of $458,.400. Mr. Eorne explained that
there was an error in the bidding of the fuel suFnly which is
alternate number 9 by Henry 0. Mikkelson. He explained that the
average bid for the fuel supply is $8000 $12,000 and Henry O.
mikkelson bid was $1,400 wh,Lch is an obvious mistake in the bidding.
It was discussed by the members of the City Council that either the
City could install the tank or separate quotations could be received
at a later date to consider installation of a fuel supply. There was
also consideration by the City Council to whether alternate number 12
for basement heating and cooling and also alternate number 13 for
the fire sprinkler should be included with the bids at this time.
After discussion on the matter, it was generally agreed that installim
the basement heating and cooling system and fire sprinkler would be a
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cost savings to the City if the items are installed during initial
construction. Per. Bruce P-likkelson, representing Henry O. Mikkelson,
appeared and stated that he is ready to begin construction immediately
and wculd not have a problem meeting the June 1. 1970 deadline that was
stated in his bid to the City. After further consideration of the
matter, and in a motion by City Council Member Rydrych: seconded by
City Council Plember t9'achter, all members voting in favor, the base
bid submitted by Henry Mikkelson to construct a new Police Department
building in the amount of $437..500 was approved with the following
alternates
Alternate #2. South drive and parking $5;500
Alternate #2A, North drive and parking $4-500
Alternate t3, Toilet accessories $2,000
Alternate #4, Elevator casing - $3,,500
Alternate 05, Miscellaneous equipment - $950
Alternate #6, Lockers and coat racks c 3 , 00!1
Alternate #7, Kitchenette $2400
Alternate #8, Flag pole - $1,000
Alternate #10, Exterior lights - $4,000
Alternate #11, Humidifier $3.300
Alternate 012, Basement heating and cooling $12 500
Alternate 013, Fire sprinkler - $7,.000
The architect, Mr. Jim Horne, explained that there is a delay
of one to two weeks before the contracts can be signed., therefore
recomr~.endeO a letter of intent by the City so it is possible for the
contractors to begin site excavation and the pouring of footings
within the week.. After discussio9 the matter. the City Administrator
was directed to write a letter of intent allowing, the contractor:
Henry O. Mikkelson, to begin immediately on construction of the new
Police Department building.
After further discussion on the fuel supply system and in a
motion by City Council Member Rydrych, seconded by City Council
riember Smith, the City Administrator was directed to receive quotations
on a new fuel supply system and present those quotations for further
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consideration by the Council at a later date.
Mr. Jim Horne also discussed the removal of black dirt on the
site where the Police Department building is to be constructed. He
stated that approximately 2,000 - 3,000 s(-.rnpre yards of black dirt
will be removed by the contractor and it was recommended that this
be stockpiled on City property for use at a later date, After
discussion on the matter and in a motion by City Council PZember
Smith, seconded by Mayor Polzin. all members voting in favor, the
City Administrator and architect were directed. to negotiate a price
per square yard for scraping and stockpiling the black dirt on the
site where the new Police Department buileina is to be constructed.
MASTER TOOL LOADING DOCK. City Administrator Hedges stated that
the Planning Commission approved a variance for rlaster Tool and Die
Inc. to allow a loading dock on their proposed building improvements
on the northeast corner of the building. Ile stated that Ordinance
52.06. Subdivision 14B, states loading areas should not be Perr.?itted
along the front side of a building. The City Administrator explained
that the Planning,, Commission did recommend approval of the variance
because of the building layout and also the location of the building
as it is proposed for construction on the property. In a motion by
City Council Member Rydrych, seconded by City Council Member Wachter:
all members voting in favor the variance to Ordinance No. 52.06
Subdivision 14B as recommended by the Planning Commission for Master
Tool and. Die Inc. to allow a loading dock to be located on the
northeast corner of their proposed building was approved..
DATED
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