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02/21/1995 - City Council Regular 00033 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 21, 1995 A regular meeting of the Eagan City Council was held on Tuesday, February 21, 1995 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Awada, Masin and Hunter. Also present were City Administrator Tom Hedges, Community Development Director Peggy Reichert, Assistant City Engineer Mike Foertsch, and City Attorney Jim Sheldon. t~ENI~A Wachter moved, Hunter seconded a motion to approve the agenda. Aye: 5 Nay: 0 VII UTES REGULAR MEET N H EBR ?1E3 > i` 95 Counciimember Masin requested additional language on page 5, to include Mayor Egan as having attended the opening of District 191 Community Education Center. Mayor Egan noted a correction on page 5, last paragraph, by eliminating his name from the meeting with Reverend Borgschatz. He also noted that on page 4, that the vote on the appointment to the Planning Commission should be 4-1, with Hunter voting against the motion. Hunter moved, Masin seconded a motion to approve the minutes as corrected. Aye: 5 Nay: 0 Councilmember Wachter requested an update on the police facility and Police Chief Geagan gave a status report. Councilmember Hunter asked what for the status of getting signage to the entrance of parks. Assistant City Engineer Foertsch Indicated information should be forthcoming in the next 30 days. A. Personnel Items Item 1. It was recommended to approve the hiring of Anthony Sundgaard as a Community Service Officer, contingent upon successful completion of the psychological, physical and drug screening examinations. Item 2. It was recommended to approve the 1995/1996 collective bargaining agreement with the Dispatcher Unit. B. Plumbers Licenses. It was recommended to approve the plumbers licenses as follows: B J & M Plumbing & Heating Econo Plumb, Inc. Farmington Plumbing 4 Heating McDonald Plumbing Systems Inc. NS/I Plumbing Inc. NYBO & Peterson Plumbing Plumb Right Steinkraus Plumbing Inc. Swanson Plumbing & Heating Inc. C. Change Order. Police Department Construction Project. It was recommended to approve Change Order #6/pco #53 for Peterson Electric in the amount of $1,646.45 as presented. 00 EAGAN CITY COUNCIL MINUTES; FEBRUARY 21, 1995 PAGE 2 D. Cigarette License and Off-Sale Beer License McG's 1969 Silver Bell Road (formerly PDQ) It was recommended to approve the licenses as presented. E. Recommendation. Cable Communications Commission, for SUDDort of State Telecommunications Legislation. It was recommended to approve the Cable Commission's recommendation that the City support the major concepts outlined in the Minnesota Emerging Communications Services Act of 1995 and the Act Itself. F. Extension for Recording Final Plat. Easter Lutheran. It was recommended to approve the 60 day extension. G. Final Subdivision. Whispering Woods Tenth Addition Located in the SW 1 /4 of Section 31. It was recommended to approve the final subdivision. R-95.10 H. Project 673. Approve Resolution for New Railroad Crossing at Red Pine Lane. It was recommended to approve the resolution and authorize the Mayor and City Clerk to execute the resolution. R-95.11 1. Final Plat and Final Planned Development for Town Centre 100 Fourteenth Addition located in the NE 1 /4 of Section 15. It was recommended to approve the final subdivision and final planned development. R-95.12 J. Appointment. MASAC Representative and Alternates. It was recommended to appoint Mayor Tom Egan as MASAC representative, and Mike Schlax and Jon Hohenstein as MASAC alternates through February, 1996. K Project 682, Receive Feasibility Report/Schedule Public Hearing (Deerwood Townhomes Utilities) It was recommended to receive the feasibility report and schedule the public hearing for March 21, 1995. L Retention of City Council Meeting Audio Tapes. It was recommended to authorize the City to retain City Council meeting audio tapes for one year In accordance with the General Retention Schedule for Cities. Hunter moved, Masin seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 INESr Pinl "•.w::: is iiti............ CABLE COMMISSION APPOINTMENTS Mayor Egan introduced this item as appointments to Bumsville/Eagan Cable Communications Commission. Administrator Hedges asked whether the Council is satisfied with the information received on the candidates. The Council indicated they are satisfied with the Information received. Upon balloting, Dave Monson was appointed to a two year term; H. Glen Renick was appointed to a one year term; and Annette Lasky was appointed to a one year alternate term. REZONING/PRELIMINARY SUBDIVISION DEERWOOD TOWNHOMES/GOOD VALUE HOMES, INC. Mayor Egan introduced this item as a rezoning for Deerwood Townhomes/Good Value Homes, Inc. from Agricultural and Planned Development to R-3 Townhouse, and Preliminary Subdivision, Located In the West Half of Section 21. Community Development Director Reichert gave a staff report on this project. OOO3J EAGAN CITY COUNCIL MINUTES; FEBRUARY 21, 1995 PAGE 3 Wachter moved, Hunter seconded a motion to approve the rezoning for Deerwood Townhomes/ Good Value Homes to R-3 Townhouse of 7.75 acres at the northeast Intersection of 1-35E and Deerwood Drive in the west half of Section 21. Aye: 5 Nay: 0 Wachter moved, Hunter seconded a motion to approve the preliminary subdivision, subject to the following conditions: 1. Standard conditions of plat approval Al, B1, B2, B3, Cl, C2, C4, D1, El, F1, G1 and H1, as adopted by Council action on February 2, 1993. 2. Developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a Homeowners' Association. The documents must be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Homeowners' Association shall be recorded with the subdivision. 3. All R-3 Zoning District setbacks shall be met. 4. Access to Deerwood Drive shall be limited to two curb cuts. 5. All exterior building materials shall be maintenance free and Include at least 25 percent brick. 6. Trash/recycling containers shall be stored Inside individual garages. 7. The developer shall provide at least 9 guest/overflow parking spaces. 8. All private drives shall be constructed with concrete curb and gutter. 9. The Landscape Plan shall be revised to include additional plantings and berming along the I- 35E right-of-way and all landscaped and green areas shall be served by an underground irrigation system. 10. The developer shall extend the 24' storm sewer line through the development to Pond BP-33. 11. The developer shall obtain a permit to work in the right-of-way from MnDOT. 12. The developer shall petition the City to vacate excess right=of-way prior to final plat approval. 13. The developer shall be responsible for a cash park and trail dedication. 14. The developer shall be responsible for a cash water quality dedication for any shortfall in treatment provided by Pond BP-33. 15. The developer shall provide 12 Category B trees as mitigation for significant woodland removal. Aye: 5 Nay: 0 PRELIMINARY SUBDIVISION/RAHNCUFF 4TH ADDITION - NEW ULM ENTERPRISES PLANNED DEVELOPMENT AMENDMENT/HOLIDAY INN EXPRESS Mayor Egan Introduced this item as preliminary subdivision, Rahncliff 4th Addition - New Ulm Enterprises, and Planned Development Amendment to allow a 50 unit expansion of the Holiday Inn Express, 0003 a EAGAN CITY COUNCIL MINUTES; FEBRUARY 21, 1995 PAGE 4 a 6,500 square foot restaurant and a 2,500 square foot medical office building on Lot 1, Block 2, Rahncllff 2nd Addition, in the NW 1/4 of Section 32. Community Development Director Reichert gave a staff report on this project. Mayor Egan noted Mr. Iaossner submitted a letter on this, and one of his concerns was that occasionally semi trailers are parked at the hotel. He asked whether there have been any complaints about this in the past year. Community Development Director Reichert indicated there were none to her knowledge. Councilmember Masin asked why they are putting in a pass I restaurant. Anne Zwach, manager of the Holiday Inn Express, noted that the Holiday Inn Express does not have restaurant service. There is a restaurant next door; however, it Isn't open all of the hours they feel are needed and it Is felt there is a demand for it. She also noted that there Is a semi truck that parks on Rahncliff, but it is not a hotel guest. Administrator Hedges suggested she contact the Police Department and they will assist her on that issue. After a clarification on the procedure, Hunter moved, Awada seconded a motion to approve the final planned development for New Ulm Enterprises for a 50 unit expansion to the Holiday Inn Express, subject to the following conditions: 1. A 50 unit expansion to the existing 70 unit Holiday Inn Express hotel Is approved to be developed on Lot 1, Block 1, Rahncliff 4th Addition. 2. The hotel expansion will constitute the Final Planned Development for the proposed Lot 1, Block 1, Rahncliff 4th Addition, which requires the developer to submit the Final Site Plan, Final Building Elevation Plan, Final Sign Plan and Final Landscape Plan. 3. The developer shall revise the Site Plan to insure that all parking and drive aisle dimensions and setback requirements are met. 4. The parking lot design shall be reviewed with staff and revised as needed. 5. All on site parking requirements shall be met (Lot 1, Block 1). 6. All trash/recycling containers shall be contained within each building or in an enclosure attached to the building and constructed of the same building materials as the principal building. 7. The developer shall revise the Site Plan to include a pedestrian circulation plan that provides for safe pedestrian movement between the proposed uses. 8. The developer shall submit a lighting plan that illustrates the proposed lighting scheme, identifies the type of light poles/fixtures to be used throughout the 4th addition, and depicts the type of bollard lighting proposed for pedestrian walkways within the development. 9. The developer shall prepare an overall Sign Plan for the entire 4th addition that shows location and architectural style of all pylon, building, and directional signage being proposed. 10. The developer shall revise the Landscape Plan to Incorporate the entire Rahncliff 4th Addition and to include a landscaped buffer along the south boundary of Lot 2 and a landscaped berm 00037 EAGAN CITY COUNCIL MINUTES; FEBRUARY 21, 1995 PAGE 5 along all public roadways to screen parking areas and all landscaped and green areas shall be served by an underground irrigation system. Aye: 5 Nay: 0 Hunter moved, Wachter seconded a motion to approve a preliminary planned development for Lot 2, block 1, Rahncliff 4th Addition for a 6,500 square foot Class I restaurant, subject to the following conditions: 1. A 6,500 square foot Class I restaurant shall be approved to be developed on Lot 2, Block 1, Rahndiff 4th Addition. 2. Final Planned Development approval will require detailed Site Plan review by the Advisory Planning Commission and approval by the City Council. 3. The developer shall revise the Site Plan to insure that all parking and drive aisle dimensions and setback requirements are met. 4. The parking lot design shall be reviewed with staff and revised as needed. 5. All parking requirements shall be met on site (Lot 2, Block 1). Aye: 5 Nay: 0 Hunter moved, Masin seconded a motion to approve the preliminary subdivision, subject to the following conditions: 1. The developer shall comply with standard conditions of plat approval Al, 81, 82, B3, B4, C1, C2, D1, El, F1, G1 and H1 as adopted by Council action on February 2, 1993 2. The developer shall prepare a shared access easement document for review and approval by the City Attorney and record this document with the plat at Dakota County. 3. All new driveway openings shall be constructed with concrete aprons. 4. The developer shall submit a petition to vacate the existing easements prior to final plat approval. 5. Each sanitary sewer service line shall include an inspection/monitoring manhole. 6. The developer shall provide a 20 foot ungraded, natural buffer strip along City Pond AP-44. 7. the developer shall be responsible for a cash park and trail dedication. Aye: 5 Nay: 0 Councilmember Masin indicated she went to the Dakota County League of Governments meeting and affordable housing was discussed, along with several other items. EAGAN CRY COUNCIL MINUTES; FEBRUARY 21, 1995 PAGE 6 Mayor Egan noted the that Municipal Legislative Commission held Its annual meeting, along with a legislative reception, and the Board endorsed the position which opposes the tax base equalization bill. At the AMM meeting, a subcommittee was formed to mediate on this issue, and to get to the root cause of the problem. It is hoped that a package can be put together to present a united consensus to the legislature on this divisive issue. Councilmember Hunter added that one good thing about this issue is that fiscal disparities will be brought back to the forefront, and may be part of any compromise made with the governor on this issue. Community Development Director Reichert indicated she received a call from Opus and they have bought more time to resolve some of the 1§~, ues they need to resolve. They are working on a revision to their plan. She noted that the Central Area Task Force report Is done and they will be giving a formal presentation on it at the next meeting. Counclimember Awada requested a photo of an existing 1,700 foot strip mail. Community Development Director Reichert stated she will try to find one. Councilmember Hunter noted that when Opus made their presentation, they showed several concepts that were based on a central focal point, but when they laid out their plan, it was lineal. He would like to see an analysis of several different types of concepts by Opus and why they would or wouldn't work in Eagan. Assistant City Engineer Foertsch noted they are preparing the final assessment rolls for Yankee Doodle Road west of Highway 13, as well as for the Lexington Avenue/Lone Oak Road Intersection. Councilmember Wachter asked for a followup with Dakota County on the green acres issue. Wachter moved, Awada seconded a motion to set a special work session for 5:00 p.m. on March 7. Aye: 5 Nay: 0 Administrator Hedges noted that Council representatives will be meeting with the Caponis on February 27, and will have more Information for the Council on March 7. He also handed out some Information from Tom Colbert on the south Dodd Road assessments. Councilmember Hunter asked whether north Dodd Road is scheduled to be upgraded. Assistant City Engineer Foertsch Indicated It Isn't In the 5 year CIP, but if there are constituents that want something done with it, they need to know that. It is a major street fund cost because there is very little assessable property along that frontage. Mayor Egan noted that Mark Parranto owes the City a response on the issue raised about changing back from public-private partnership as an option for design and construction of public infrastructure to only public. Administrator Hedges Indicated he can contact him on this issue. Councilmember Awada stated she Is satisfied with leaving the policy the way it is for now. Counciimember Hunter concurred. Councilmember Masin indicated she will be attending the Seize the Day Youth Summit. She noted she and Mayor Egan attended the Fire Department Awards ceremony, and she feels the City owes the Fire Department volunteers and auxiliary a great debt of gratitude for all the services and savings to the community. Councilmember Hunter Indicated he will be going to the Governor's reception for MLC cities on Monday to talk about the budget and Orfield legislation. Councilmember Wachter noted he attended the Eagan Historical Society meeting today and the historic preservation specialist from Short, Elliott & Henderson gave a presentation. He noted that Ann 00Q EAGAN CITY COUNCIL MINUTES; FEBRUARY 21, 1995 PAGE 7 Carlon asked whether there would be an Interest in having a Swedish or German/Irish festival incorporating the use of the old town hall. EC < R 313 Wachter moved, Egan seconded a motion to approve the check register dated February 2, 1995 in the amount of $6,023,744.86 and the check register dated February 3, 1995 in the amount of $511,237.86. Aye: 5 Nay: 0 Wachter moved, Egan seconded a motion to adjourn the meeting at 7:40 p.m. Aye: 5 Nay: 0 DIP '~A February 21, 1995 Date City erk if you need these minutes in an alternative form such as large print, braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status or status with regard to public assistance.