06/21/1994 - City Council Special
I (3
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
June 21, 1994
A Special City Council meeting was held on Tuesday, June 21, 1994 at 5:00 p.m. In the lunchroom
of the Eagan Municipal Center building. Those in attendance were Mayor Egan and City Councilmembers
Awada, Hunter, Masin and Wachter. Also present were Director of Public Works Colbert, Director of
Community Development Reichert, Chief of Police Geagan, Assistant to the City Administrator Hohenstein
and City Administrator Hedges.
VIEWING OF CHANNEL 5 NEWS TAPE
City Councilmembers viewed a videotape containing a segment from the June 9, 1994 Channel 5
news on downtown Eagan. The tape was 58 seconds in length sharing a positive point of view concerning
the vision several suburban communities have, specifically Eagan, to develop downtowns.
TWIN CITY POULTRY/CEDARVALE REDEVELOPMENT
Assistant to the City Administrator Hohenstein stated that in accordance with the statutory
requirements for adopting the Cedarvale special service district ordinance, a notice was mailed to all
property owners in the affected area. He stated that a representative of Twin City Poultry at 3835 Beau
d'Rue questioned whether there were any options for reduced or waived special service district charges for
non-retail property owners. Assistant to the City Administrator Hohenstein presented four (4) options
Including: 1) Include in district at standard rate, 2) include in district with short-term deferment of charges,
3) include In the district at a modified rate and 4) exclude from the district. City Councilmembers discussed
the possibility of the options. After further discussion, Mayor Egan summarized the City Council consensus,
stating that the Council did not support excluding a property from the district, but that a decision on the
firm's charges will be deferred until the public hearing on the district budget allowing Twin City Poultry to
appear and discuss the matter.
POLICE FACILITY BIDS
City Administrator Hedges reviewed a memo dated June 20, 1994 entitled "Police Facility Bids" that
discusses the base bid, alternatives for reducing bids, alternates and a recommendation to the City Council,
all pertaining to the police facility bids that were received Wednesday, June 15, 1994. Mike Stowe of E&V
Construction appeared and stated that the police facility project contains twenty-nine (29) separate base bids
for a total contract of $3,064,141. He stated that this amount is approximately $157,000 higher than the
budget estimate and does not Include any alternates. Mr. Stowe provided a detailed explanation of each
bid stating that reasons for the Increase Include: 1) inflation due to how busy the construction trades are
at the present and 2) the estimate for Bid #23 for the heating, ventilation and air conditioning was
considerably higher than anticipated by both the architect and construction manager.
Mr. Stowe recommended to the City Council that 25 of the 29 bids be awarded and that he would
work with the successful bidders to consider certain change orders that would reduce the base bid by as
much as $30,000. He also suggested that certain bids not be awarded, such as the dumb waiter, that other
bids be delayed for further analysis, including the security system. Members of the City Council expressed
concern regarding the higher bid; however, they felt the alternatives to awarding the bid would be
detrimental to the project and agreed with the direction and recommendation of Mike Stowe, the
construction manager.
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June 21, 1994
Mayor Egan suggested that every effort be made to negotiate the base bids in an effort to reduce
the average and hopes that the total project for the police facility and remodeling of the municipal center
building can stay on budget. He further stated that the official bid award would be considered at the regular
City Council meeting later In the evening, June 21, 1994.
COMMUNITY DEVELOPMENT UPDATE
Director of Community Development Reichert stated that her staff Is making efforts to prepare a
design charrette for the O'Neil property In order to consider potential development options. She stated that
there is a necessity to develop a plan before the property Is sold and the development is presented to the
City If the parcel is to be given special consideration for a downtown development.
Director of Community Development Reichert also stated that the City is in need of more financial
tools to proceed ahead with economic development options. She stated that a work program will be
presented to the Economic Development Commission at their next meeting. She further informed the City
Council that the development submittal date will be moved back from the 15th of the month to the 1st of
the month allowing additional time for staff reports and better coordination of packets for both the Advisory
Parks, Recreation & Natural Resources Commission and the Planning Commission meetings.
N.O.I.S.E. ORGANIZATION
Mayor Egan stated that he has been recommended as President of N.O.I.S.E. and if he accepts the
nomination and is elected to the office, there could be as many as two to three trips to the Washington D.C.
area for congressional testimony each of the two years he would serve in that office. City Councilmembers
gave their consensus to Increasing the travel budget to allow Mayor Egan to fulfill those travel requirements.
Members of the Council also congratulated the Mayor and emphasized the benefit his presidency would
bring to the City of Eagan and its major employer, Northwest Airlines, during his leadership in that
organization.
OTHER BUSINESS
There being no other items of business, the meeting was adjourned at 5:25 p.m.
TLH
June 21, 1994
Date City Clerk