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11/29/1994 - City Council Special 0 O 1 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota November 29, 1994 A special meeting of the Eagan City Council was held on Tuesday, November 29, 1994 at 5:00 p.m. at the Eagan Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Awada, Hunter and Masin. Also present were City Administrator Tom Hedges, Community Development Director Peggy Reichert, Director of Public Works Tom Colbert, Finance Director Gene VanOverbeke, Parks and Recreation Director Ken Vraa, Police Chief Pat Geagan, Fire Chief Dale Nelson and Assistant to the Administrator Jon Hohenstein. Councllmember Masin reported on the Minnesota Valley Transit Authority subcommittee meeting she recently attended. She reported that they hired Messerli & Kramer as their new lobbyist and are developing a strategy for the coming legislative session. CAPITAL IMPROVEMENTS PROGRAM BUDGET (1995-1999) Administrator Hedges gave an overview of the Capital Improvement Program process. After some discussion, Councilmember Hunter asked that a %future' column be added to the next CIP, and also that a Council policy and philosophy manual be developed so It can be referred to when making decisions. Public Works Director Colbert gave a staff report on the overall Public Works CIP, concentrating on the 1995 projects. He reviewed the Local Street Reconstruction Program, and discussed the Oslund- Timberline project that was delayed In 1994. He put that project In the 1995 CIP. Councilmember Awada questioned doing it In 1995, noting that the longer the city waits to do this improvement, the more evident It will to be to the surrounding area that these Improvements are needed. Councilmember Hunter disagreed, stating that the longer the city waits to do this improvement, the more it will cost. Councilmember Awada expressed a concern about the city forcing Improvements on people when they aren't wanted or felt necessary by the area residents. Discussion followed. Public Works Director Colbert then reviewed the Arterial and Collector Roadways Program, which Includes the signalization of Wescott Road and Lexington Avenue. He is suggesting that turn lanes be installed, and that will require acquisition of right-of-way, and relocation of a pipeline. He recommended that this project be delayed to 1996 to give him a chance to negotiate for acquisition of right-of-way, and with Williams Pipeline. He noted that the Red Pine Lane-Highway 3 Intersection improvements should be done In 1995. He reviewed the extension of Yankee Doodle Road Into Inver Grove Heights, noting that the Indirect source permit for West Publishing requires completion before occupancy of their building expansion. He noted that Inver Grove Heights has indicated that they are unable to fund their portion, and are proposing that West Publishing pay for that portion. West Publishing Is looking to the City of Eagan to fund it. He Indicated they will need to work with the PCA on delaying the condition on the indirect source permit. Public Works Director Colbert reviewed the Water Trunk Distribution System, noting that the O'Neil property and Wescott Hills Drive projects will be delayed until 1996. He reviewed the Water Department CIP, Indicating it is the Intent to purchase land for the expansion of the north treatment plant. Councilmember Masin expressed a concern about the Ring Road project being In this document. Administrator Hedges noted that the CIP Is really a planning tool, and nothing in the document is concrete at this point beyond calendar year 1995. co G EAGAN SPECIAL CRY COUNCIL MINUTES; NOVEMBER 29, 1994 PAGE 2 Councilmember Wachter expressed a concern about the 35E/Yankee Doodle Road northbound ramp relocation. He proposed completion during 1997. Public Works Director Colbert reviewed the five year plan for the development of the downtown concept and stated that the northbound ramp will require two years of coordination with state agencies. Fire Chief Nelson gave an overview of the Fire Department CIP. Councilmember Masin questioned the appropriateness of locating a training facility near Coachman. Councilmember Awada requested justification for building a training center when they can share one with Burnsville. Fire Chief Nelson indicated that because the facility is so busy, they are only able to schedule two training sessions per year for their firefighters, and that is Inadequate. If a training facility is built, he Is looking at leasing it to the cities of Inver Grove Heights and Mendota Heights to help support the facility. He reviewed the plans for the construction of a new Fire Station 3, and finalization of the OptiCom traffic signalization system. Some discussion followed. There was some discussion concerning the balance of the Community Investment Fund, and equipment certificates. Councilmember Awada commented that the Park Department is over budget relative to Part ii and suggested a revision. SELECTION OF FURNITURE FABRIC/COLORS FOR NEW CITY COUNCIL CHAMBERS & PUBLIC SPACE Assistant to the Administrator Hohenstein reviewed the results of the furniture committee regarding style, colors and fabric to be used for chairs in the City Council Chambers, main lobby, inner lobbies and conference rooms. After some discussion, Masin moved, Awada seconded a motion to authorize the expenditure of $750 to recover the existing City Council chairs with the fabric recommended by the furniture committee. Aye: 5 Nay: 0 REVIEW FINAL PLANS FOR CIVIC ARENA PROJECT After a brief introduction by Parks and Recreation Director Vraa, Paul Dahlberg, architect for the project, reviewed the design revisions, cost estimate, bid packages and bid alternates. He noted the project is divided into four bid packages: 1) Building and general construction; 2) dasher boards; 3) Ice floor and refrigeration system; and 4) wading pool. He noted that the bid alternates will provide more flexibility with the project. He reviewed the bid schedule. He reviewed the modifications to the floor plan, and raised several code issues associated with the use of the upper level. He noted that if conference rooms or any type of enclosure are built on the upper level, two one-hour rating doors need to be provided. He explained several ways of accomplishing that, and how it will affect the lobby space. It was also stated by Mr. Dahlberg that the wading pool will be bid as a design/build. He further stated that the overall project estimates are within the project budget. Councilmember Awada thanked the architect for bringing the project back on budget. Mayor Egan concurred. Discussion followed concerning the bids. OTHER BUSINESS Holz Farm Negotiations. Parks and Recreation Director Vraa explained the status of negotiations with the owner of the Holz Farm and Indicated he doesn't feel the owner will negotiate any further. He noted that the negotiated price is dependent upon a December 1 dosing date. Councilmember Awada asked where the money for this will come from. Parks and Recreation Director Vraa Indicated it could come from the Park Site Fund, the Community Investment Fund or the bond proceeds from the 1974 bonds. EAGAN SPECIAL CITY COUNCIL MINUTES; NOVEMBER 29, 1994 PAGE 3 Discussion followed concerning possible uses for the property, and general support for this purchase. Awada moved, Hunter seconded a motion to authorize the Parks and Recreation Director to prepare an offer in the amount of $337,500 to Mr. Johnson for the purchase of the Holz Farm. Aye: 4 Nay: 0 Wachter abstained due to his personal relationship with Marvin Sell, executor of the Holz farm. Administrator Hedges presented a draft copy of the December 7,1994 regular City Council meeting agenda, stating that there are items that could generate a lengthy discussion. There was no discussion regarding any items on the agenda. He also stated that evaluation forms were distributed to every member of an advisory commission for the purpose of gaining their insight and needs as to how the advisory commissions are functioning which will help the City Council provide a clearer direction of purpose for each of its advisory commissions in 1995. The City Administrator further reviewed the program for the upcoming National League of Cities conference to be held in Minneapolis. Finally, a general discussion was held regarding the Caponi Art Park, specifically as to whether the city should or should not participate any further with Tony Caponi to assist him with the formation of a not-for-profit foundation and whether consideration should be given to acquisition of the Remo Caponi property as a future acquisition for the an park. Following a lengthy discussion, there was no direction given to proceed with either assistance in forming the foundation or acquisition of the Remo Caponi property. The meeting adjourned at 10:45 p.m. DLP November 29, 1994 -O&a L Date City Clerk If you need these minutes in an alternative form such as large print, braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status or status with regard to public assistance.