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12/21/1993 - City Council Special 00'-5a- MINUTES OF A SPECIAL MEETING OF EAGAN CITY COUNCIL Eagan, Minnesota December 21, 1993 A Special City Council meeting was held on Tuesday, December 21, 1993 at 5:00 p.m. in the Eagan Municipal Center Building. The purpose of the meeting was to examine a revised description of the schematic design, per efforts of the Steering Committee, architect, and construction manager, as well as the revised budget as directed by the City Council. Those in attendance were Mayor Egan, and City Councilmembers Awada, Hunter, Masin, and Wachter. Also present were Director of Finance VanOverbeke, Assistant to the Administrator Hohenstein, Chief of Police Geagan, Director of Public Works Colbert, Director of Parks Vraa, Director of Community Development Reichert, Chief Building Official Reid, Administrative Intern Pruitt, and City Administrator Hedges. Municipal Center/ Public Safety Expansion Project City Administrator Hedges provided background information regarding the purpose of the meeting. He recalled the City Council previously provided direction regarding the basic budget total of $5,190,945, and also requested the Steering Committee, staff, and the architect to present several options the City council could review. The focus groups, City Administrator Hedges explained, preferred to have internal restrooms and a naturally lighted area lunchroom. A schematic estimate for the Municipal Center/ Police Facility project was presented to the City Council by Project Manager, Mike Stowe. The Schematic Budget estimate for the proposed police facility designed to meet 2010 space needs, Mike Stowe quoted as $3,504,105. The City Hall facility built to 1993 space needs, Mike Stowe related as $1,686,840. Discussion by the City Council related to findings of the Schematic Estimate Report. Mayor Egan complimented Mike Stowe on the user friendliness of the document. Project Manager Stowe explained he and Architect Thorbeck required direction for the blueprint of the proposed police building, whether or not a basement should be included in the project design, and to what extent City hall renovation should occur. City Councilmembers discussed the police options included within the Schematic Estimate Document. Councilmember Wachter supported the basement proposal for future expansion and storage needs. Mayor Egan, Councilmember Wachter, and Councilmember Hunter expressed support for the option to increase M & E quality, which Mike Stowe explained, would employ energy conservation systems. Mayor Egan and Councilmember Awada supported the elimination of the basement proposal for the Police Building following a discussion of the associated construction expense of $405,000. 00451 SPECIAL CITY COUNCIL MINUTES DECEMBER 21, 1993 PAGE TWO Further discussion by City Councilmembers related to the budget and city hall options. The City Council expressed a desire to examine the associated gains and missed opportunities of the various options. Mayor Egan, Councilmember Hunter, and Councilmember Wachter stated their support for the new City Council chambers, following a discussion of the various programs requiring public space. Collectively, the City Council supported eliminating the full basement option for the Police building. City Councilmembers supported the option for a second floor expansion on the police building. The City Council provided direction to continue with the option of a new City Council chambers, and the proposed Phase III expansion for the municipal center project. There being no further discussion, the Special City Council meeting was adjourned at 6:25 p.m. Dsoateer 21, 1993 Date City Clerk If you need this information in an al native form such as large print, audio tapes, etc., please contact the City o agan, 3830 Pilot Knob road, Eagan, MN 55122, 681-4600 (TDD Phone: 454-8535).