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10/07/1980 - City Council Regular OC 244 MINUTES OF A REGULAR MEETING OF THE FAGAN CITY COUNCIL EAGAN, MINNFSOTA OCTOBER 7, 1980 A regular meeting of the Eagan City Council was held on Tuesday, October 7, 1980, at 6:30 p.m. at the Eagan City Hall. Present were Mayor Blomquist, Council- members Wachter, Parranto, Smith and Fgan. Also present were Public Works Director Colbert, City Engineer Rosene, City Administrator Hedges and City Attorney Hauge. AGENDA Parranto moved, Egan seconded the motion to approve the agenda as distributed. MINUTFS 1. August 19, 1980 Special meeting. Egan moved, Parranto seconded the motion to approve the minutes. All voted yes. 2. September 16, 1980, regular meeting. Smith moved, Parranto seconded the motion to approve the minutes with the exception on page three dealing with Black- hawk Park PD, the south portion of the Blackhawk Park PD within six months of the date of approval of the annual review by the Planning Commission and further subject to determination by the Dakota County District Court as to the status of the proposed Safari at Eagan commercial center on Cliff Road; further, on page 1, the vote on the pedestrian trail on County Road #30 was all in favor. All voted yes. 3. September 24, 1980. Wachter moved, Egan seconded the motion, all voted in favor to approve. LOCAL GOVERNMENT DAY City Administrator Tom Hedges stated that Local Government Day will be recognized on October 21, 1980. Pat Larson, Girl Scout Troop No. 804 leader, was present requesting that the Troop be permitted to participate in the special flag ceremony on the site at Rahn Thomas Trail. Also, a scout troop has requested participation. The Council accepted the proposal and requested that the troops be permitted to participate in the ceremony. PUBLIC WORKS DEPARTMENT Tom Colbert reported for the department. 1. He stated that a petition has been considered at the September 16, 1980, City Council meeting that a stop sign be installed on Carnelian at the intersection of Pumice Lane. Several area residents were present and requested the installation of the signs. After discussion, Smith moved, Fgan seconded the motion, to authorize the installation of the stop sign on Carnelian at Pumice Lane for a six month trial basis, to authorize extra patrolling by the Police Department and further to paint the crosswalks. All voted in favor. 2. Park Maintenance Vehicles. The Public Works Director recommended awarding the purchase of the dump truck to Midland Equipment Company in the sum of S3,168 as the low quotation and the purchase from L-z. Inc. in the amount of $1,289 for a plow. It was noted that the L-Z quotation was S12 over the lowest quote but more compatible City Council Minutes 00245 October 7, 1980 Page Two with the truck cab and chassis purchased in August, 1980. Wachter moved, Parranto seconded the motion to approve the two recommendations. All voted yes. 3. 1981 Fee Schedule Report. Mr. Colbert recommended that the Council authorize the preparation of a fee schedule report to cover all City Public Works Department related fees. Egan moved, Wachter seconded the motion, all voted in favor, to approve the recommendation of Mr. Colbert. MTC WAITING SHELTERS It was noted in the letter from the Metropolitan Transit Commission indicating that they will be installing passenger waiting shelters at the northeast intersection of County Road #30 and Rahn Road and also Silver Bell Road by the Easy Street Apart- ments. The Council has requested a shelter on Rahn Road at the Valley View apartments and Blomquist moved, Smith seconded the motion to continue the approval of the MTC shelter proposal until the next regular meeting, for additional clarification. All voted in favor. CONS ENT AGENDA The following consent agenda items were presented: 1. LOGIS. A resolution to approve the security agreement with Optimum System, Inc., for implementation of the Gemunis was recommended for approval. R 80-79 2. Ambulance Contract. A contract with Divine Redeemer Hospital covering nine surrounding municipalities providing for per capita costs in Fagan of 99.9 cents was recommended for approval by the staff. A 80-18 3. National Business Women's Week. A proclamation for National Business Women's Week was received from Judy Bahnsen of South St. Paul declaring the week of October 19 through October 25, 1980, and requested approval. D 80-83 4. Erickson's Cottonwood Addition. A request from Ken Erickson for an extension of time to consider the final plat of Erickson's Cottonwood Addition was recommended for approval by the staff. 5. Park Site Acquisition Development Fund. It was recommended that $75,000 be transferred to the Park Site Acquisition Development Fund to cover the City's matching share for grants on Rahn Thomas Trail, Phase II, Section 9 park land acquisition and Rahn Tennis courts. 6. Equipment Certificates. The staff recommended the issuance of an equipment certificate in the sum of $155,102 plus rates of issuance and to authorize the City Administrator and Director o f Finance to negotiate the sale of the certificate. 7. Payroll Account Resolution. Mr. Hedges recommended that an account at the Mid-America National Bank of Eagan be authorized for the City of Eagan payroll. R 80-80 8. First Bank of Minnehaha Depository. A request had been made by First Bank of Minnehaha that it be designated a depository for the investment of City of Fagan funds, and the City Administrator recommended that a resolution authorizing the bank as a depository be approved. R 80-81 Council Minutes October 7, 1980 `O 24 Page Three 9. Improvement #80-29, Deep Well No. 6 Pump. A bid sheet covering the bids for Deep Well No. 6 pump with low bidder Bergerson Caswell in the sum of $19,928 was recommended for approval. 10. Conditional Use Permit Renewals. A list of the conditional use permit requests for the following year were submitted to the Council and it was recommended that the eight conditional use permits be approved. D 80-84 11. Cedar Avenue Bridge Removal Plans and Specifications. A request of MN/DOT for approval by the City Council of the plans and specifications for removal of the old Cedar Avenue bridge was recommended for approval by the staff. R 80-82 12. Improvement #80-1, Change Order No. 4 for Beacon Hill Utilities. It was recommended that change order no. 4 to Beacon Hill utility improvements #79-1 in the sum of $10,850 be approved. 13. St. Francis Wood 2nd Addition, Excavation and Fill Permit. An application for excavation and fill within the 20 acre site proposed St. Francis Wood 2nd Addi- tion was recommended for approval by the engineering staff. 14. Mari Acres fill permit. An application from Hillcrest Development to proceed with the overall grading of the 32-acre Mari Acres plat was recommended for approval by the staff. Smith moved, Wachter seconded the motion, all voted in favor, to approve the foregoing recommendations and authorize the execution of the necessary resolutions to implement the requests. All voted in favor. IMPROVEMENT #80-30 HIGHVIEW AVENUE STREETS AND UTILITIES Mr. Colbert reported that the low bid from Richard Knutson Inc. in the sum of $42,969.50 for Improvement #80-30 consisting of Improvement Project No. 292 for Highview Avenue was about 23.5% above the preliminary report amount of $34,828. Contacts have been made with the affected residents and Mr. Joe Polski was present to indicate that he contacted all eight owners who favored the request originally and have requested in writing that the City proceed in spite of the fact that the low bid came in higher than the estimate. The other four affected property owners had not been contacted. There were no objections and it was noted that it would be anticipated that the cost would be higher in future years. Parranto moved, Smith seconded the motion, to approve the low bid and award the contract to Richard Knutson, Inc., in the sum of $42,969.50. All voted yes, except Wachter who voted no. PROJECT #241 ASSESSMENT HEARING Mayor Blomquist then convened the continued public hearing at 7 p.m. concerning Improvement #79-13, #79-11 and #79-7 consisting primarily of Project #241, Lakeside Estates, Saddlehorn Addition, Dodd Road and Wilderness Run Road areas. It was noted that the hearing had been continued from the September 24, 1980, special Council meeting, and that a special Assessment Committee meeting was held on October 1, 1980. Council Minutes nn l October 7, 1980 O 2 4-ry Page Four City Administrator Tom Hedges and City Public Works Director Tom Colbert reviewed the recommendation of the Special Assessment Committee and staff alternates that were prepared at the City Council direction and submitted to all persons present on October 7. A complete summary of assessments for Project 11241 covering the report costs, proposed final assessments, recommendation of the Special Assessment Committee and staff alternatives at City Council direction were distributed to persons present. Lakeside Estates. The Mayor stated that the comments and questions from owners in Lakeside Estates would be entertained first. Mr. Rick Birtz read a prepared statement concerning the proposed assessments in Lakeside Estates Addition and indi- cated the project was requested and supported by area residents but opposition had arisen to the changes made and claimed mismanagement on the project. He requested an audit of all changes in the project and that the Council delay its decision until the audit is submitted to the Council. Saddlehorn Addition. The residents in Saddlehorn Addition objected to the approximate 40% increase above the report cost as proposed to be assessed. Dodd Road. Several residents from the Dodd Road area, including Tom Murr, appeared who stated that he would be willing to dedicate a ponding easement if the area assessments would be deleted on that property. Mr. Robert Johnson, attorney for Trudi Johnson, appeared and stated concerns about the ponding easements, the front footage issue which he stated was inaccurate, he questioned the ability to develop all the Johnson land along Dodd Road, and the benefit to portions of the Dodd Road frontage. It was requested that Mr. Johnson submit a request for consideration by the Special Assessment Committee. Heidi Lauer had questions as did Mrs. Ed Schwanz. The Mayor then declared a recess to allow representatives from various areas to review the proposals. After the recess, a representative of Saddlehorn Addition stated that the issue was not that of costs or benefits, but hardship because of the proposed increase and recommended a 27% increase similar to Lakeside Estates. Extended discussion by Councilmembers and suggestions ensued. Mr. Egan suggested deleting the storm sewer in Saddlehorn Addition because of lack of knowledge at the time of the preliminary hearing. Mr. Parranto stated that the Council could not justify eliminating the storm sewer assessment when there is benefit derived. It was noted that Lakeside Addition had storm sewer improvements installed at an earlier time and thus the reason for no storm sewer assessments in that addition. Councilmember Smith proposed deletion of $100 from the Saddlehorn staff alternative. Wachter then moved, Egan seconded the motion, to direct the City Administrator to conduct an evaluation of the project to include a review of similar projects to determine whether there is a disparity between estimates and final contract awards. Mr. Egan stated that this is a unique project and is not intended as a precedent. All members voted in favor. Council Minutes OC248 October 7, 1980 Page Five At approximately 9:10 p.m., Egan moved, Blomquist seconded the motion to close the public hearing, to approve the assessment roll, and to certify the roll to the County Auditor as follows: Lakeside Estates Addition. The staff alternate be adopted; Dodd Road Assessments. The staff alternate be adopted and that the first phase residential equivalent for streets be implemented only with the understanding that the second phase will be installed and assessed at a future date. Saddlehorn Addition. That all. of the storm sewer assessments be deleted and the balance of the staff alternative be adopted. Those in favor were Egan and Blomquist; no were Parranto, Smith and Wachter. Smith then moved, Wachter seconded the motion to close the hearing, to adopt the assessment roll and authorize its certification to the County Auditor as follows: Lakeside Estates Addition. To adopt the staff alternative; Dodd Road area. To adopt the staff alternative; Saddlehorn Addition. To adopt the staff alternative and to assess 2/3 of the staff alternative portion regarding storm sewer, amounting to an additional reduction of $146.00. Those in favor were Wachter, Egan, Smith and Parranto. Blomquist voted no. Wachter then moved, Parranto seconded the motion, to assess all of the projects mentioned above on a 20-year spread including street assessments. All voted in favor. The hearing adjourned at approximately 9:15 p.m. SPE- RY-UNIVAC EXCAVATION PERMIT The application of Sperry-Univac for excavation permit for the grading for the expansion on the Sperry-Univac site was next considered. Mr. Russ Headley appeared and discussed a request that the 5500 per acre bond requirement and also the requirement that the City be named as additional insured on the liability insurance policy both be waived. Noting the insurance policy and the bond were not mandatory under the ordinance, Smith moved, Fgan seconded the motion to approve the excavation permit subject to compliance with all ordinance requirements, to waive the insurance requirement, but to impose the requirement for bond under the ordinance and to acquire a hold harmless indemnification agreement acceptable to the City staff. All voted yes. YANKEE S UAL RE OFFICE II AND Y kNKEE SQUARE OFFICE NO. III The Mayor then called the public hearings regarding the application of Martin and Vernon Colon for $1,403,480 Industrial Revenue Financing for Yankee Square Office No. II and $1,513,480 Industrial Revenue Financing for Yankee Square Office No. III in the Yankee Square Shopping Center area. Mr. Martin Colon was present and City Administrator Hedges reviewed the history of the application including letters received detailing the two proposals. It was noted that revisions in the amounts have now been requested to provide for $1,177,100 for Yankee Square Office No. II to include a bond reserve amount of $100,000 and 51,287,100 for Yankee Square Office No. III Council Minutes 00249 October 7, 1980 Page Six including a $110,000 reserve amount. There was considerable discussion by Council- members concerning the proposed funding of office no. III prematurely in that con- struction is not intended until later in 1981 and in addition the impact upon the City due to the financing. Wachter then moved, Smith seconded the motion, to approve Yankee Square Office Park No. II with the deletion of the S100,000 bond reserve to provide for $1,077,100 exclusive of land cost and further compliance with all necessary applicable statutes. All voted in favor. SEE BOND FILE Councilmember Egan then, after further discussion, moved to close the hearing and to approve the Yankee Square Office Complex No. III in the sum of 51,177,100 with the deletion of the bond reserve amount of $110,000 and land cost deletion. Wachter seconded the motion. Fgan later withdrew the motion and Wachter agreed to the withdrawal of the second. No action was taken on the basis that it appeared to be premature due to the fact that construction does not start for nearly one year and the impact on the community is unknown at the present time. SPANGLER ADDITION The City Council had earlier continued the application for preliminary plat approval of Spangler Addition on Highway #13. It was now noted that Orpha Spangler requested that the application be withdrawn and that no action be taken by the Council. Wachter moved, Smith seconded the motion to acknowledge the request and no action will be taken on the application. All voted yes. BRAUN'S SUNRISE ADDITION FINAL PLAT Mr. and Mrs. Henry Braun appeared on behalf of their application for final plat approval of Braun's Sunrise Addition east of Pilot Knob Road. The staff recommended approval subject to compliance with all necessary ordinances and regulations. Mr Braun requested compensation for the northerly 30-foot easement if the property owner to the north is paid for grant of an additional 30-foot easement in the future. Staff indicated the Council could not make provisions for future payments. Smith moved, Parranto seconded the motion to approve the application for final plat approval subject to the submission and approval of the Development Agreement, and compliance with all necessary recommendations imposed by the Planning Commission and Council and applicable ordinances. All voted yes. R 80-83 D 80-85 PROJECT #264B TWIN VIEW MANOR STREET IMPROVEMENTS A petition from Mr. H.R. Benjamin signed by a number of residents in Twin View Manor Addition requesting that the City prepare a feasibility study and schedule a public hearing for street improvements was next considered. Mr. Colbert explained the background of the project. Parranto moved, Fgan seconded the motion to accept the petition, to authorize the City Engineer to prepare a revised preliminary report and schedule a public hearing on the report for November 5, 1980 at 7 p.m. at the City Hall. All voted in favor except Wachter who voted no. 01:20 Council Minutes October 7, 1980 Page Seven NOVEMBER 5, 1980 COUNCIL MEETING Noting the regular Council meeting of November 4 falls on Election Day, Smith moved, Egan seconded the motion to reschedule the meeting of November 4, 1980, to November 5, 1980 at the City Hall at 7:00 p. m. All voted in favor. COMPREHENSIVE GUIDF PLAN Mr. Hedges reviewed the background of the Comprehensive Guide plan process and noted that a letter had been received from Mr. Charles Weaver, chairman of the Metro Council, dated September 18 which denied the request for extension of time and set a deadline for submission of September 30, 1980. Several proposals were submitted on October 7 for alternatives for amending of the Comprehensive Guide Plans. It was further noted that the Metropolitan Council annual area meeting will be held at the Apple Valley City Hall on October 15 at which time all City Councilmembers are invited to be present. No action was taken regarding submission of the plan. 1980 TAX LFVY The City Administrator submitted the proposed budget including 1980 property tax levy payable in 1981, bonded indebtedness and general fund revenue at approximately 17.5 mills. A formal budget hearing will be scheduled later in October or early November. The grand total would be $3,137,140 with the taxable amount of 52,154,495. There were no objections. Wachter moved, Egan seconded the motion to approve the certification of the 1980 property tax levy payable in 1981 to the Dakota County Auditor. All voted yes. R 80-84 IMPROVEMENT #80-31 UNIVAC RESERVOIR RFPAINTING The Public Works Director recommended that the City Council approve the plans and specifications for Improvement #80-31 consisting of the repainting of the Univac Reservoir west of Pilot Knob Road. The estimated cost would be $35,000. It was noted that it had been 13 years since construction and any maintenance work had been accomplished. Wachter moved, Egan seconded the motion to approve the plans and specifications and authorize the advertisement for bids to he opened on October 30, 1980, at 3 p.m. at the City Hall with specifications for the printing of Fagan on the water tank on either two or three sides and also with alternates to include the Lone Oak Tree logo. All voted yes. IMPROVEMENT #80-20 SCHMIDT ADDITION UTILITIES It was noted that part of the condition of designating Lexington Avenue as County right-of-way required the entire right-of-way be graded to approved plan and profile according to county requirements, and, also the need to adjust NSP power lines. A proposed joint agreement between the City and Northern States Power was recommended for approval. Smith moved and Parranto seconded the motion to approve the joint agreement and authorize its execution and assess the related costs to adjacent properties along Lexington Avenue for Improvement #80-20. All voted yes. A 80-19 Council Minutes 0(]i ~?J October 7, 1980 Page Eight EAGANDALE CENTER 1ST ADDITION PRELIMINARY PLAT The application of Northwestern Mutual Life Insurance Company for preliminary plat approval of Eagandale Center 1st Addition was recommended for approval subject to necessary ordinance requirements. Mr. Tom Davis appeared and indicated the parcel would be sold to Coca Cola Bottling Company. Wachter moved, Parranto seconded the motion to approve the preliminary plat subject to the following conditions: 1. That all easements will be dedicated as requested by the City staff. 2. That the plat be reviewed by the Dakota County Plat Commission for comments and recommendations. All voted in favor. D 80-86 WINDCRFST 1ST ADDITION FINAL PLAT The application of Dominion Development Company for final plat approval of Windcrest 1st Addition was received and recommended for approval. A representative of Dominion Development Company was present and answered questions concerning the application. Parranto moved, Fgan seconded the motion, to approve the final plat subject to recommendations from the staff and further subject to ordinance compliance and submission of an appropriate Development Agreement. All voted in favor. R 80-85 LEXINGTON AVENUE EXTENSION D 80-87 A petition was received from Dunn & Curry Real Estate Management, Inc., requesting the City proceed with the final curb and gutter and paving of Lexington Avenue from County Road #32 through the intersection with Wilderness Run Road. The Administrator recommended an extension of time of two weeks and further suggested that additional information concerning the upgrading by the County be acquired prior to the next consideration by the City Council. Wachter moved, Fgan seconded the motion to approve the extension of time and also to direct the City Administrator to acquire additional information concerning the County's intention to improve Lexington Avenue, Wildwood Lane and Pilot Knob Road. All voted yes. Also, it was noted that a petition had been received from Dunn & Curry Real Estate Management, Inc., for completion of Wilderness Run Road from Lexington Avenue to Dodd Road due to the approval of preliminary plats in the immediate vicinity. SIGN ORDINANCE COMMITTEE The Mayor announced that due to the lateness of the hour, that the Council would not consider the appointment of a Sign Committee at the present meeting. Wachter moved, Smith seconded the motion to continue the matter until the next regular meeting. All voted yes. Council Minutes t~ e7 October 7, 1980 Ok.~ Ad Page Nine SPECIAL ASSESSMENT COMMITTEE RECOMMENDATIONS The Council reviewed the recommendations of the Special Assessment Committee meeting of October 1, 1980, and the following action was taken. 1. Project #241, Dodd Road Streets and Utilities David Dehler. There was considerable discussion concerning the request of David Dehler objecting to the assessments for that portion of the assessable front footage along Dodd Road at the north end adjacent to a triangular parcel being purchased by the City. It was noted, however, that the trinagular parcel is considered extended right-of-way and there is access to the Dehler property from Dodd Road. Mr. Dehler was not present as he had requested at the previous City Council Assessment hearing. After discussion, Smith moved, Parranto seconded a motion, to approve the assessment as prepared by the City Public Works Department and authorize its submission to the County Auditor for its certification. It was noted that the owners are considering development of the pro- perty at the present time. All voted in favor. 2. Thomas Murr, Jack Germaine, and Trudi Johnson Project #241. The Assess- ment Committee recommended approval of the requests of each of the foregoing persons agreeing to dedicate land for drainage and ponding purposes in return for waiver of area assessments. Egan moved, Wachter seconded the motion to accept the recommenda- tions of the Assessment Committee to approve the waiver of area assessments in return for acceptable ponding and drainage easements to the City. All voted in favor. 3. William Renwick-- Project #246. A request from Mr. William Renwick of 4391 Garden Trail for deferral of his trunk storm sewer assessment due to the fact that he is medically retired and on a fixed income was next considered. It was noted that he was not eligible for the Senior Citizen's deferral. The Assessment Committee recommended approval. Because of the administrative problems involved in the very small amount of the assessments spread over the term of the total assessment, Parranto moved, Smith seconded the motion to deny the request. All voted in favor except Blomquist who voted no. COUNCIL MEETING PROCEDURE Because the agenda had not been completed, Parranto moved, Egan seconded a motion to waive the Council procedure rule and to complete the agenda items as quickly as possible. All voted yes. PROJECT #320 AL RAHN SEWER A petition was received from the representative of Mr. Al Rahn requesting a feasibility report for the installation of sanitary sewer on the property on the south side of Yankee Doodle between Heritage and Donald Avenue. Smith moved, Wachter seconded a motion to accept the petition and to authorize the feasibility report for Project #320. All voted yes except Parranto who abstained. Council Minutes OC 253 October 7, 1980 Page Ten PROJECT #303 BRITTANY 2ND AND 3RD ADDITIONS A letter was received from the developer of Brittany 2nd and 3rd Additions requesting extension of assessments from five year to 20 year period for utility purpose in the Brittany 2nd and 3rd Additions. The staff made no recommendations. Egan moved, Smith seconded the motion to deny the request because of the potential precedent and further that there did not appear to be any strong reason to waive the normal developer assessment period requirements. All voted in favor. ORDINANCE NO. 52 LIOUOR LICENSES IN LIMITED BUSINESS DISTRICT An inquiry had been made from a person interested in constructing a restaurant within an industrially zoned district to include an on-sale liquor license. It was noted that I-1 zoning does not permit on-sale liquor and because of the lateness of the meeting, Smith moved, Wachter seconded the motion to continue the consideration until the next regular meeting or until such time as determined by staff. EUGENE HAEG DODD ROAD A request has been received from Mr. Fugene Haeg for compensation for loss of a large crabapple tree during Dodd Road construction under Project #241. The staff recommended approval. Upon motion by Parranto, seconded Egan, it was RESOLVED that the payment be made to Mr. Eugene Haeg for $250 for loss of a tree during the street construction. All voted yes. IMPROVEMENT CONTRACTS The following improvement contracts were submitted and recommended for approval: Improvement #80-26, B-Tu Mix Company, Projects #254B, #287B, #295B, and #244B; Improvement #80-19, Twin View Manor, Project #264, Sandmark Construction Inc.; #80-28, 1980 TV Inspection Project with Professional Services Group Inc. Upon motion by Parranto, seconded Egan, it was RESOLVED that all be approved with the understanding that Improvement #80-19 in Twin View Manor be approved subject to acquisition of all necessary easements. APPRAISERS City Attorney Paul Hauge explained to the Council that contacts had been made with about five appraisal firms in the Twin Cities area for the purpose of hiring an appraiser for the Thomas Lake storm sewer trunk assessment appeals. No recommenda- tion was made. Smith moved, Wachter seconded the motion, to authorize the staff to prepare a contract and engage an appraiser for the Thomas Lake storm sewer trunk appeals. All voted in favor. CABLE TV COMMITTEE The first meeting of the Eagan Cable TV Committee will be held on October 30 at 7:00 p.m. at the City Hall. Council Minutes October 7, 1980 O( 254 Page Eleven CEDAR AVENUE BRIDGE TOUR The City Administrator was requested to arrange a tour of the new Cedar Avenue Bridge with MN/DOT officials at an appropriate time. CITY CLERK ALYCE BOLKE RETIREMENT A letter was submitted from Alyce Bolke, the Clerk for nearly 20 years, indi- cating that she will be taking early retirement and resigning as City Clerk-Treasurer effective December 31, 1980. Councilmembers expressed their thanks for the long period of dedicated service from Mrs. Bolke. Upon motion by Smith, seconded by Wachter, all voting in favor, it was RESOLVED to accept the retirement notice as presented and direct the City Administrator to review the job description of City Clerk-Treasurer and provide a report to the City Council for recommended changes in that position prior to starting a search for replacement. ELECTION JUDGES Additional election judges for the November 4, 1980 general election were submitted by the City Clerk. Smith moved, Egan seconded the motion to approve the list of judges. All voted yes. D 80-88 SAFARI AT EAGAN MANDAMUS ACTION Questions were asked of the City Attorney concerning a Writ of Mandamus judg- ment entered by the Judge Lawrence Lenertz on October 6, 1980, concerning the Safari at Eagan Commercial Center action. The Council instructed the City Administrator to place the item on the November 5, 1980, City Council agenda for review of the application for preliminary plat and site plan approval according to the Dakota County District Court Order. HOLLIS ORR PROPERTY LEASE Mr. Hedges submitted a proposed lease with Joe Brunette at $350 a month rental for the Hollis Orr house on the Eagan Civic Center site for a six month period and recommended approval. Smith moved, Wachter seconded the motion to approve the lease. All voted yes. D 80-89 EAGAN FIRE RELIEF ASSOCIATION A proposal from Hewitt Associates to prepare a feasibility study for the conver- sion of the Eagan Fire Relief Fund with a maximum expenditure of 53,000 was recommended for approval by the Finance Committee and was reviewed by the Council. Wachter moved, Egan seconded the motion to approve the recommendation. All voted in favor. Council Minutes October 7, 1980 Page Twelve MWCC ADVISORY COMMITTFE It was noted that a meeting of the MWCC Advisory Committee will be held and Eagan's representative, Joe Harrison, was requested to attend. Wachter moved, Fgan seconded the motion to designate Joe Harrison as the representative for the committee and to authorize him to attend the meeting and report his findings to the City Council. The first meeting is scheduled for October 14, 1980. All voted in favor. AUTO INSURANCE FOR CITY VEHICLFS Jim Smith submitted a report concerning the physical damage insurance proposal for Eagan vehicles and the following was recommended: 1. To drop the physical damage policy for all police vehicles. 2. To increase comprehensive to $50 deductible except the aerial ladder truck with $500 deductible. 3. To provide $1,000 deductible collision insurance and drop all collision insurance on vehicles of under $4,000 in value. 4. That the staff review the replacement values on all the larger equipment and drop insurance on all vehicles under $4,000 in value. Parranto moved, Wachter seconded the motion to accept the recommendations and to authorize the staff ti implement the recommendations. All voted yes. DOG LICENSES The administrator was directed to determine whether it would be advisable to provide that dog license fees be paid every other year. CONSULTING ENGINEER STUDY There was discussion concerning the review of feasibility reports for the past several years by the City staff and upon motion by Blomquist, seconded Wachter, it was RESOLVED that the administrative staff be directed to review all feasibility reports in detail including Project #241 and also prepare and submit for approval to the Council design standards covering streets and utilities in the City and report to the Council. All voted in favor. RON BRUESTLE WATER DAMAGE CLAIM Parranto moved, Smith seconded the motion to deny the claim of Mr. and Mrs. Ronald Bruestle for damages to trees surrounding the eastern portion of Fish Lake submitted by the Bruestles because of the prececent that would be set and also the fact that the Council had attempted to lower the lake at the earliest possible time; further, due to the multiplicity of the hearings, and the difficulty in acquiring easements around Fish Lake for the outlet. All voted in favor. Council Minutes 0(3256 October 7, 1980 Page Thirteen IMPROVEMENT #80-1 SILVFR BELL UTILITIES Mr. Colbert reported that most of the easements required for Improvement #80-10 consisting of the Silver Bell Utility project had been acquired and recommended approval of the contract subject to the acquisition of all necessary easements prior to commencement of construction. Smith moved, Wachter seconded the motion to accept the recommendation of the Public Works Director and award the contract to Fncon Utilities in the amount of $103,892 as the low bidder. All voted in favor. VOUCHERS Egan moved, Wachter seconded the motion to approve the following vouchers: 1173-1179; 11053-11128; 16601-16717. All voted in favor. ADJOURNMENT Wachter moved, Blomquist seconded the motion to adjourn at 12:40 p.m. All voted in favor. PHH Dated: October 7, 1980 City' Clerk