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05/19/1981 - City Council Regular 001OG MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA MAY 19, 1981 A regular meeting of the Eagan City Council was held on Tuesday, May 19, 1981 at 6:30 p.m. at the Eagan City Hall. Present were Mayor Blomquist and Councilmembers Wachter, Smith, Parranto and Egan. Also present were City Administrator Hedges, City Public Works Director Colbert, City Engineer Rosene and City Attorney Hauge. AGENDA After the Pledge of Allegiance, Parranto moved, Egan seconded the motion to approve the agenda as distributed with the exception that the application of Jeffrey Bloom for waiver of plat in Clearview Addition be continued by request of the applicant. All members voted yes. MINUTES Upon motion duly made and seconded, the minutes of the May 5, 1981 regular meeting were approved with the exception that on page 8 that all voted in favor of the final plat application for Bicentennial 6th Addition. All voted yes. PARK COMMITTEE Mr. Ken Vraa, the Park Director, and Mr. Fred Hoisington, of Brauer & Associates, were present. Mr. Vraa explained the Park and Recreation Committee's recommendations regarding the Ridgecliffe Park master plan and reviewed three minor proposed revisions. There was considerable discussion among Councilmembers regarding suggested revisions and Blomquist moved, Wachter seconded the motion to continue the consideration of the Ridgecliffe master plan until the next regular meeting to allow the staff to review and to present further details concerning the proposed plan. All voted in favor. CONSENT AGENDA The following items on the Consent Agenda were reviewed by the Council and recommended for approval by the staff: 1. Arnold Doering Temporary 3.2 Beer License. An application by Arnold Doering for 3.2 beer license for Cedarvale Lanes Men's Softball Team for Univac Field on June 20 and 21, 1981 was recommended for approval. 2. Arnold Doering Temporary 3.2 Beer License. An application by Arnold Doering for temporary 3.2 beer license for Eagan Men's recreational softball league for Univac Field on June 27 and 28, 1981 was also recommended for approval. 1 06107 Council Minutes May 19, 1981 3. James Galarowicz Temporary 3.2 Beer License. The application on behalf of James Galarowicz for a non-intoxicating malt liquor license for July 25-26, 1981 for Eagan Raiders softball team for Univac field was recommended to be approved by the City staff. 4. Police Department Receptionist - Clerk/Typist. It was recommended by the Police Department that the Council approve the hiring of Eileen Zimmerman as part time receptionist-clerk/typist for the Police Department. 5. Portable Breath Testing Unit. The Police Department requested one portable breath testing unit from the Department of Public Safety, State of Minnesota, and recommended the Council authorize the Mayor and Clerk to exe- cute an agreement providing for such testing unit. 6. Improvement Project #336 - Tomark Addition. The feasibility report for Tomark Addition consisting of Improvement Project #336 was submitted by the City Engineer and recommended that it be accepted and that a public hearing be scheduled at the City Hall on June 16, 1981 at 7:00 p.m. 7. Improvement Project #332 Overhill Farm Addition. The feasibility report for improvements under Project #332 consisting of the Overhill Farm Addition streets and utilities was recommended for acceptance and also recom- mended that the Council order a public hearing to be scheduled on June 16, 1981 at 7:00 p.m. at the City Hall. 8. Improvement Project #339 Brown's Lake Outlet. During the develop- ment of Beacon Hill, Brittany Manor and Johnny Cake Ridge Additions the drain- age for the developments was handled by internal storm sewer systems which would ultimately discharge into Pond LP-6, Brown's Lake, in accordance with master storm sewer plan. The lake is on land owned by John Brown east of Beacon Hills and a storm sewer lift station outlet to Thomas Lake will be required from that pond. Because of flooding conditions, the Public Works Director recommended that the staff be authorized to prepare a feasibility report for Improvement Project #339 concerning the Brown's Lake outlet at the earliest possible time. 9. Public Works Department Clerk/typist. It was recommended by the Public Works Director that Beverly Rakauskas be employed as clerk/typist in the Public Works Department. 10. Improvement Project #182R/319. It was recommended by the staff that the Resolution requesting MN/DOT cost participation under Improvement Projects #182R and Project #319 consisting of the Bur Oak Pond outlet be accepted and authorized for execution by the Mayor and Clerk. R 81-28 11. Pilot Knob Center Grading Permit. An application by Kraus Anderson for grading permit to do site grading on the proposed Pilot Knob Shopping Center site was recommended for approval subject to all ordinance require- ments. 12. Assessment Hearings. It was recommended that the following assess- ment rolls be approved and that the final assessment hearings on the projects 2 06108 Council Minutes May 19, 1981 listed be scheduled for June 16, 1981 at the City Hall at 7:00 p.m. Project Nos. 254R, 255, 265, 272, 287, 310, 312, 199, 285, 233, 235, and 275. Upon motion by Egan, seconded by Smith, all voting in favor except Parranto who abstained, item 12 of the Consent Agenda was approved. Upon motion of Wachter, seconded Smith, all members voting in favor, the balance of the Consent Agenda items were approved as recommended by staff. VACATION OF RICHARD LANE AND ERIK'S BOULEVARD Mayor Bea Blomquist convened the public hearing regarding the petition to vacate a portion of Richard Lane and Erik's Boulevard in Twin View Manor Addition. Several property owners were present but there were no objections to the vacation proceedings. Tom Colbert explained the proposal and Smith moved, Parranto seconded the motion to close the hearing, to approve the vacation of the streets as designated in the Petition and that the Mayor and Clerk be authorized to execute the appropriate Resolution. All voted yes. R 81-29 MICHAEL GRFSSER Z.R. FINANCING The next public hearing convened by the Mayor concerned the application of Mr. and Mrs. Michael Gresser for industrial revenue financing in the amount of $1,620,000 to acquire and improve property on Lot 11, Block 1, Sibley Terminal Industrial Park. The industrial revenue financing would include a two-phase project covering new construction of an industrial building and remodeling of an existing building that Gresser, Inc. would move from its present location at 1971 Seneca Road to the new location at the intersection of Yankee Doodle Road and Terminal Drive. Mr. Hedges reviewed the proposal and explained that the plans for waiver of plat had been reviewed by the City Council at a special meeting. Mr. Colt of Juran and Moody was present and answered questions on behalf of the applicant. It was further explained that land was not included in the industrial revenue financing. Parranto moved to close the hearing and to grant preliminary approval of the application cover- ing $1,620,000 with the understanding that the land and building acquisition will be eliminated from the final approval, further, subject to compliance with all City and State industrial revenue financing requirements. Egan seconded the motion and all voted in favor. JEFFREY R. BLOOM - WAIVER OF PLAT The application of Jeffrey R. Bloom for waiver of plat in order to split Lot 10, Block 3, Clearview Addition was, upon motion by Smith, seconded Parranto, continued to the next regular meeting at the request of the appli- cant. All voted in favor. CHES MAR EAST 1ST ADDITION WAIVER OF PLAT The application of Burford Construction Company for waiver of plat to adjust the center line between Lots 23 and 24, Block 2, Ches Mar East 1st Addition was next considered. Mr. Burford was present and answered questions from the Council. The APC recommended approval subject to certain conditions. Wachter moved, Parranto seconded the motion to approve the application for 3 0€109 Counil Minutes May 19, 1981 waiver of plat subject to the following conditions: 1. That a separate set of services be installed for each of the remain- ing parcels. 2. The City shall retain all existing drainage and utility easements. 3. All other applicable City ordinances shall be complied with. 4. The new lot configurations shall be filed with the Dakota County Plat Commission. All members voted in favor. R 81-30 ZECO COMPANY CONDITIONAL USE PERMIT FOR OUTSIDE STORAGE The application of Zeco Company for conditional use permit for outside storage at its proposed location at 3815 Cedar Avenue consisting of the Globemaster Building was next considered by the Council. Mr. William Benjamin of Zeco Company was present on behalf of the applicant. The APC recommended approval subject to certain conditions at its meeting on April 28, 1981. Councilmembers were concerned about shielding the outside storage from the freeway and from the west, north and south, and recommended berming or aesthetically pleasing fencing to shield the storage. Mr. Benjamin indicated that a security fence would be installed and that a berm would be built on the south and west sides. A four to five foot additional berm would be added on the west side and there was considerable discussion concerning screening around the building with a possibility of placing storage at the northeast corner of the property. Parranto moved, Wachter seconded a motion to continue the application until the next regular meeting and requested that the appli- cant together with the staff prepare elevations of the proposed berms, the location of the building and angle of vision from freeway and ramps to the building and storage with cross sectional views showing elevational differen- ces between the ramps and freeway a joining the property, together with the possibility of considering relocation of the outside storage to the north side of the building. All voted yes. NORTHWESTERN BELL SUBSCRIBER STATION Glen Hampton was present on behalf of the application of Northwestern Bell for waiver of plat in order to create a 7,500 square foot parcel for a telephone subscriber station on the Cedar Grove Baptist Church property on Wildwood Lane. The APC recommended approval subject to conditions at its April 28 meeting. In addition, certain conditions have been placed by the City Council upon approval of a special permit allowing construction of the proposed subscriber station on March 17, 1981. There were concerns about the landscape plan but none was available at the present time. Wachter moved, Parranto seconded a motion to approve the application subject to the following: 1. That there would be an adequate landscape plan and bond to be posted and approved by the City Council. 4 0010 Council Minutes May 19, 1981 2. Dedication of a 55-foot half right-of-way for CSAH 30 (Wildwood Lane). 3. The proposed lot shall be subject to the conditions of the special permit granted by the City Council on March 17, 1981 allowing construction of the proposed subscriber station. 4. Driveway access to CSAH 30 shall be subject to review by the Dakota County Highway Department. All voted yea. R 81-31 LEZIHGTON ADDITION REZONING AND PRELIMINARY PLAT The application of U.S. Homes and Orrin Thompson Homes for rezoning from R-4 to R-3 consisting of 59 acres and for preliminary plat approval of Lexington Addition consisting of approximately 82 acres was next presented to the Council. Chuck Winden, surveyor, and Bob Carlson of Orrin Thompson Homes were present. Mr. Winden reviewed the plat in detail for the Council indi- cating that there was 9,050 square feet of green area on the average for each townhouse. Several neighboring residents were present, some of whom objected to certain aspects of the proposal. Mr. Barry Tilley expressed several con- cerns including type of units proposed to adjoin single family to the south, he suggested a pathway for park along the south boundary and requested earth berming along the border of the new development with existing development. There were also objections to possible storm water runoff from the area pro- posed to be developed to the south and it was noted that runoff generally will be northerly. Others opposed any storm sewer assessments and were told there would be no assessments at the present time outside of the platted area proposed by the applicant. Member Wachter recommended single family in the undeveloped southern portion and Mayor Blomquist stated she opposed the density along Duckwood Drive and the multiplicity of direct outlets to Duckwood Drive. She stated the comprehensive guide provides for R-2 and R-3 in the general area. There were also concerns about the comparable development in Ridgecliffe and the intent of the Council to determine how well private driveways would work. Dale Runkle indicated the private streets are computed in the land for density purposes and Mayor Blomquist recommended that the private streets be excluded in determining density. Private drives consist of five acres with the are excluded amounting to 5.8 units per acre rather than 5.3 per acre. There were also concerns about fire and police access to homes on the private streets. Councilmember Smith was opposed to the private driveways and the lack of turn around locations at the ends of the driveways. He further stated the clusters of buildings are too tight and recommended loop streets. It was also sug- gested that land in the City should not be rezoned unless specific use designations are determined because of the inflationary trends. Councilmember Parranto recommended larger open space areas, that the streets do not end without an outlet and that trailways be installed. The Park Committee recom- mended two tot lot play areas, and recommended a cash contribution for park contribution. Mr. Colbert discussed the attempt to discourage private drive- way accesses on collector streets and stated that here are more private drive- 5 06111 Council Minutes May 19, 1981 ways onto a collector road in this proposal than any other collector street in the City to his knowledge. Bob Carlson stated that other cities have allowed similar 26-foot private streets and further stated that the children per unit in Ridgecliffe are .18 per unit. Blomquist moved, Wachter seconded the motion to continue consideration of the applications until further study has taken place including the proposed loopings of streets, street access from the R-4 area, possible lower use than R-3, together with Fire Chief and Police Chief comments concerning the devel- opment. All voted yes. COACHMAN LAND COMPANY 1ST ADDITION FINAL PLAT APPROVAL The application for final plat approval of Coachman Land Company 1st Addition was next submitted to the Council. Mr. Howard Rekstad appeared for the applicant. The staff indicated the Development Agreement and other docu- ments have been prepared and are in the process of being completed and sub- mitted by the applicant to the City. Mr. Rekstad requested approval of a building permit for a model on Outlot A indicating that he understood there would be no occupancy permitted. It was also noted that the City cannot guarantee access to the model and Mr. Colbert expressed concerns about public access across a construction area. Wachter moved to approve the final plat subject to all City conditions and submission of all required documents in- cluding the Park Agreement and Development Agreement and further that the model home building permit be granted subject, however, to no occupancy until the lot upon which the home is to be located is platted. All voted yes. Mr. Rekstad also requested permission for a sales trailer to be located adjacent to the platted area according to the site plan. Parranto moved, Egan seconded the motion to approve the request. All voted yes. R 81-32 D 81-31 MATHEW I.R. FINANCING An application from Edward H. Mayhew for industrial revenue financing in the sum of $525,000 for office warehouse building at the southwest corner of Apollo Road and Eagandale Drive in Eagandale Center Industrial Park was dis- cussed. Smith moved, Parranto seconded the motion to accept the petition and schedule a public hearing for June 16, 1981 at 7:00 p.m. at the City Hall. All voted yes. TRACTOR LOADER BACNBOE The bids were received by the City on May 7, 1981, for the purchase of a tractor/loader/backhoe for the Public Works Department. Mr. Colbert explained and reviewed the bids in detail indicating that a new method had now been included in the specs providing for trade-in, gross bid and net price, guaran- teed maintenance bid and guaranteed repurchase bid. Certain bidders did not include all of the aspects of the specifications and based upon all of the information and bids submitted Mr. Colbert recommended the award of the con- tract to J.I. Case indicating a net price of $25,373 after trade in. He noted that J.I. Case also had a guaranteed maintenance of $3,500 and guaranteed repurchase of $27,500 for a net total cost of $1,373. On the basis of all 6 112 Council Minutes May 19, 1981 aspects of the bid, J.I. Case would be the low bidder. Ron Carlson of Carlson Tractor in Rosemount appeared and stated that a small company cannot get a bond for a guaranteed repurchase but would guarantee full payback of the initial gross bid. He recognized, however, that it would be too late to renegotiate. After considerable discussion and review of all bids, Parranto moved, Egan seconded the motion to accept the recommendation of the Public Works Director and to award the contract to J.I. Case with the guaranteed maintenance and the guaranteed buy back provisions based upon all bid factors. Mr. Colbert also reviewed some of the other aspects of the J.I. Case bid including gross bucket capacity, etc., and stated that the piece of equipment appeared to be preferable for a number of reasons. Those in favor were Egan, Parranto, and Blomquist. Those against were Smith and Wachter. 1981 MAINTENANCE TRUCK The bids were received on May 7 for a single axle maintenance truck with dump box for the Public Works Department. There were four bids from 17 potential bidders and three alternates were included in the total bid. The low bid was from International Harvester Company in the sum of $43,883. The Public Works Director recommended retaining the 1972 vehicle as a backup unit rather than the 1965 vehicle, and that the 1964 and 1965 trucks be traded or disposed of. The low bid would then be International Harvester at $43,883 without trade-in. Wachter moved, Egan seconded the motion to accept the low bid of International Harvester and also accept the recommendation of the Public Works Director with the contract to be awarded to International Harvester and the two older trucks to be disposed of to the highest bidders. All voted yes. IMPROVEMENT #81-2 - WINDCREST ET AL STREETS Bids were received on Thursday, May 14, for Improvement #81-2 providing for the installation of streets in the Windcrest, Windtree, Duckwood Trails and Twin View Manor Subdivisions. The low bidder was from Alexander Construction Company in the sum of $242,742.10. The engineer's estimate was $275,000. Mr. Colbert indicated that he had contacted the developer of Windcrest and Windtree and the developer is accepting the low bid and that the developer also recommended that the contract be awarded to Alexander Construction. Egan moved, Wachter seconded the motion to approve the recom- mendation of the Public Works Director and award the contract to Alexander Construction in the sum of $242,742.10 subject, however, to written approval from the developer of Windcrest and Windtree Additions that there will be no objection to the amount of the low base bid which acceptance should be sub- mitted within five (5) days. All voted yes. MAY 27 SPECIAL COUNCIL MEETING The Mayor scheduled a special meeting of the City Council on Wednesday, May 27, at 7:00 p.m. to accept and review the bids for miscellaneous insurance for the City and to act upon the bids and further that the Eagan Sign Committee meet the same evening. 7 0 6113 Council Minutes May 19, 1981 FIRE DEPARTMENT PAGERS Tom Hedges stated that he recommends that the used Fire Department pagers be converted over to the Civil Defense system at a maximum cost of about $30 per pager. Wachter moved, Egan seconded a motion to accept the recommendation and to authorize the expenditure with the pagers to be used by the Council- members and the Administrator in their private homes for Civil Defense pur- poses. All voted yes. CITY ACCOUNTANT City Administrator Hedges stated that Ken Damlo is being recommended by the staff for the position of City Accountant noting that Mr. Damlo had acted as a City Administrative Intern under the present City Administrator. Smith moved, Wachter seconded the motion to accept the recommendation and authorize the hiring of Mr. Damlo. All voted yes. GOODWILL INDUSTRIES It was noted that Goodwill Industries has requested authority to place a Goodwill drop box near the City Hall. Egan moved, Wachter seconded the motion to approve the request with the location to be in the parking lot of the City Hall where it creates the least problem for parking purposes. All voted yes. CEDARVALE BOULEVARD A request of the Cedarvale Area Merchant's Association that old Highway #13 from Old Cedar Avenue to Silver Bell Road be renamed "Cedarvale Boulevard". Smith moved, Parranto seconded the motion to accept the request and to rename that portion of Old #13 to Cedarvale Boulevard. All voted yes. O'LEARY LASE OUTLET - PROJECT #322 The feasibility report for Improvement Project #322 consisting of the storm sewer outlet for O'Leary Lake was submitted for approval. Egan moved, Wachter seconded the motion to accept the feasibility report and schedule a public hearing for July 7, 1981 at 7:00 p.m. at the City Hall. TOPAZ AND JADE LANE STOP SIGN A petition from property owners in the vicinity of Topaz Drive and Jade Lane for a stop sign on Topaz Drive at Jade Lane was submitted for review. Wachter moved, Egan seconded the motion to accept the recommendation and direct the Public Works Department to install the stop sign. All voted yes. WINDCRFST 2ND ADDITION - IMPROVFI NT PROJECT #340 A petition requesting a feasibility report for Improvement Project #340 consisting of improvements to Windcrest 2nd Addition was submitted. Egan moved, Wachter seconded the motion to accept the petition and to order a feasibility report for Improvement Project #340. All voted yes. 8 06114 Council Minutes May 19, 1981 WINDTREE 2ND ADDITION IMPROV&1ENT PROJECT #341 A petition from the developer of Windtree Addition requesting a feasi- bility report for the second addition public improvements was submitted to the Coucil. Egan moved, Smith seconded a motion, all voted in favor to accept the petition and order a feasibility report for Project #341. All voted yea. DAY CARE CENTERS It was noted that objection has been received concerning the location of day care centers in the City without requests for conditional use permits. Staff was reqeusted to review the issue in greater detail and report to the Council. IMPROVEMENT PROJECT #81-4 MISCELLANEOUS The contract with Fischer Construction Company covering Improvement #81-4 including miscellaneous street and utility improvements in the City was sub- mitted for approval. Smith moved, Parranto seconded the motion to approve the contract and authorize its execution. All voted in favor. RICHARD PETERSON JUDGMENT SATISFACTION The City Attorney recommended a motion be adopted approving satisfaction of the Judgment in favor of the City against Richard Peterson for rentals noting that the payments have been made in full. Egan moved, Smith seconded the motion to authorize execution of the Satisfaction of Judgment. All voted in favor. VOUCHERS Wachter moved, Egan seconded the motion, all voted in favor to approve the following vouchers: 139101-139876 ADJOURNMENT Upon motion duly made and seconded, the meeting adjourned at 11:10 p.m. PHH City Clerk 9