05/19/1981 - City Council Regular
001OG
MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
MAY 19, 1981
A regular meeting of the Eagan City Council was held on Tuesday, May 19,
1981 at 6:30 p.m. at the Eagan City Hall. Present were Mayor Blomquist and
Councilmembers Wachter, Smith, Parranto and Egan. Also present were City
Administrator Hedges, City Public Works Director Colbert, City Engineer Rosene
and City Attorney Hauge.
AGENDA
After the Pledge of Allegiance, Parranto moved, Egan seconded the motion
to approve the agenda as distributed with the exception that the application
of Jeffrey Bloom for waiver of plat in Clearview Addition be continued by
request of the applicant. All members voted yes.
MINUTES
Upon motion duly made and seconded, the minutes of the May 5, 1981
regular meeting were approved with the exception that on page 8 that all voted
in favor of the final plat application for Bicentennial 6th Addition. All
voted yes.
PARK COMMITTEE
Mr. Ken Vraa, the Park Director, and Mr. Fred Hoisington, of Brauer &
Associates, were present. Mr. Vraa explained the Park and Recreation
Committee's recommendations regarding the Ridgecliffe Park master plan and
reviewed three minor proposed revisions. There was considerable discussion
among Councilmembers regarding suggested revisions and Blomquist moved,
Wachter seconded the motion to continue the consideration of the Ridgecliffe
master plan until the next regular meeting to allow the staff to review and to
present further details concerning the proposed plan. All voted in favor.
CONSENT AGENDA
The following items on the Consent Agenda were reviewed by the Council
and recommended for approval by the staff:
1. Arnold Doering Temporary 3.2 Beer License. An application by Arnold
Doering for 3.2 beer license for Cedarvale Lanes Men's Softball Team for
Univac Field on June 20 and 21, 1981 was recommended for approval.
2. Arnold Doering Temporary 3.2 Beer License. An application by Arnold
Doering for temporary 3.2 beer license for Eagan Men's recreational softball
league for Univac Field on June 27 and 28, 1981 was also recommended for
approval.
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3. James Galarowicz Temporary 3.2 Beer License. The application on
behalf of James Galarowicz for a non-intoxicating malt liquor license for July
25-26, 1981 for Eagan Raiders softball team for Univac field was recommended
to be approved by the City staff.
4. Police Department Receptionist - Clerk/Typist. It was recommended by
the Police Department that the Council approve the hiring of Eileen Zimmerman
as part time receptionist-clerk/typist for the Police Department.
5. Portable Breath Testing Unit. The Police Department requested one
portable breath testing unit from the Department of Public Safety, State of
Minnesota, and recommended the Council authorize the Mayor and Clerk to exe-
cute an agreement providing for such testing unit.
6. Improvement Project #336 - Tomark Addition. The feasibility report
for Tomark Addition consisting of Improvement Project #336 was submitted by
the City Engineer and recommended that it be accepted and that a public
hearing be scheduled at the City Hall on June 16, 1981 at 7:00 p.m.
7. Improvement Project #332 Overhill Farm Addition. The feasibility
report for improvements under Project #332 consisting of the Overhill Farm
Addition streets and utilities was recommended for acceptance and also recom-
mended that the Council order a public hearing to be scheduled on June 16,
1981 at 7:00 p.m. at the City Hall.
8. Improvement Project #339 Brown's Lake Outlet. During the develop-
ment of Beacon Hill, Brittany Manor and Johnny Cake Ridge Additions the drain-
age for the developments was handled by internal storm sewer systems which
would ultimately discharge into Pond LP-6, Brown's Lake, in accordance with
master storm sewer plan. The lake is on land owned by John Brown east of
Beacon Hills and a storm sewer lift station outlet to Thomas Lake will be
required from that pond. Because of flooding conditions, the Public Works
Director recommended that the staff be authorized to prepare a feasibility
report for Improvement Project #339 concerning the Brown's Lake outlet at the
earliest possible time.
9. Public Works Department Clerk/typist. It was recommended by the
Public Works Director that Beverly Rakauskas be employed as clerk/typist in
the Public Works Department.
10. Improvement Project #182R/319. It was recommended by the staff that
the Resolution requesting MN/DOT cost participation under Improvement Projects
#182R and Project #319 consisting of the Bur Oak Pond outlet be accepted and
authorized for execution by the Mayor and Clerk. R 81-28
11. Pilot Knob Center Grading Permit. An application by Kraus Anderson
for grading permit to do site grading on the proposed Pilot Knob Shopping
Center site was recommended for approval subject to all ordinance require-
ments.
12. Assessment Hearings. It was recommended that the following assess-
ment rolls be approved and that the final assessment hearings on the projects
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listed be scheduled for June 16, 1981 at the City Hall at 7:00 p.m. Project
Nos. 254R, 255, 265, 272, 287, 310, 312, 199, 285, 233, 235, and 275.
Upon motion by Egan, seconded by Smith, all voting in favor except
Parranto who abstained, item 12 of the Consent Agenda was approved. Upon
motion of Wachter, seconded Smith, all members voting in favor, the balance of
the Consent Agenda items were approved as recommended by staff.
VACATION OF RICHARD LANE AND ERIK'S BOULEVARD
Mayor Bea Blomquist convened the public hearing regarding the petition to
vacate a portion of Richard Lane and Erik's Boulevard in Twin View Manor
Addition. Several property owners were present but there were no objections
to the vacation proceedings. Tom Colbert explained the proposal and Smith
moved, Parranto seconded the motion to close the hearing, to approve the
vacation of the streets as designated in the Petition and that the Mayor and
Clerk be authorized to execute the appropriate Resolution. All voted yes.
R 81-29
MICHAEL GRFSSER Z.R. FINANCING
The next public hearing convened by the Mayor concerned the application
of Mr. and Mrs. Michael Gresser for industrial revenue financing in the amount
of $1,620,000 to acquire and improve property on Lot 11, Block 1, Sibley
Terminal Industrial Park. The industrial revenue financing would include a
two-phase project covering new construction of an industrial building and
remodeling of an existing building that Gresser, Inc. would move from its
present location at 1971 Seneca Road to the new location at the intersection
of Yankee Doodle Road and Terminal Drive. Mr. Hedges reviewed the proposal
and explained that the plans for waiver of plat had been reviewed by the City
Council at a special meeting. Mr. Colt of Juran and Moody was present and
answered questions on behalf of the applicant. It was further explained that
land was not included in the industrial revenue financing. Parranto moved to
close the hearing and to grant preliminary approval of the application cover-
ing $1,620,000 with the understanding that the land and building acquisition
will be eliminated from the final approval, further, subject to compliance
with all City and State industrial revenue financing requirements. Egan
seconded the motion and all voted in favor.
JEFFREY R. BLOOM - WAIVER OF PLAT
The application of Jeffrey R. Bloom for waiver of plat in order to split
Lot 10, Block 3, Clearview Addition was, upon motion by Smith, seconded
Parranto, continued to the next regular meeting at the request of the appli-
cant. All voted in favor.
CHES MAR EAST 1ST ADDITION WAIVER OF PLAT
The application of Burford Construction Company for waiver of plat to
adjust the center line between Lots 23 and 24, Block 2, Ches Mar East 1st
Addition was next considered. Mr. Burford was present and answered questions
from the Council. The APC recommended approval subject to certain conditions.
Wachter moved, Parranto seconded the motion to approve the application for
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waiver of plat subject to the following conditions:
1. That a separate set of services be installed for each of the remain-
ing parcels.
2. The City shall retain all existing drainage and utility easements.
3. All other applicable City ordinances shall be complied with.
4. The new lot configurations shall be filed with the Dakota County Plat
Commission.
All members voted in favor. R 81-30
ZECO COMPANY CONDITIONAL USE PERMIT FOR OUTSIDE STORAGE
The application of Zeco Company for conditional use permit for outside
storage at its proposed location at 3815 Cedar Avenue consisting of the
Globemaster Building was next considered by the Council. Mr. William Benjamin
of Zeco Company was present on behalf of the applicant. The APC recommended
approval subject to certain conditions at its meeting on April 28, 1981.
Councilmembers were concerned about shielding the outside storage from the
freeway and from the west, north and south, and recommended berming or
aesthetically pleasing fencing to shield the storage. Mr. Benjamin indicated
that a security fence would be installed and that a berm would be built on the
south and west sides. A four to five foot additional berm would be added on
the west side and there was considerable discussion concerning screening
around the building with a possibility of placing storage at the northeast
corner of the property. Parranto moved, Wachter seconded a motion to continue
the application until the next regular meeting and requested that the appli-
cant together with the staff prepare elevations of the proposed berms, the
location of the building and angle of vision from freeway and ramps to the
building and storage with cross sectional views showing elevational differen-
ces between the ramps and freeway a joining the property, together with the
possibility of considering relocation of the outside storage to the north side
of the building. All voted yes.
NORTHWESTERN BELL SUBSCRIBER STATION
Glen Hampton was present on behalf of the application of Northwestern
Bell for waiver of plat in order to create a 7,500 square foot parcel for a
telephone subscriber station on the Cedar Grove Baptist Church property on
Wildwood Lane. The APC recommended approval subject to conditions at its
April 28 meeting. In addition, certain conditions have been placed by the
City Council upon approval of a special permit allowing construction of the
proposed subscriber station on March 17, 1981. There were concerns about the
landscape plan but none was available at the present time. Wachter moved,
Parranto seconded a motion to approve the application subject to the
following:
1. That there would be an adequate landscape plan and bond to be posted
and approved by the City Council.
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2. Dedication of a 55-foot half right-of-way for CSAH 30 (Wildwood
Lane).
3. The proposed lot shall be subject to the conditions of the special
permit granted by the City Council on March 17, 1981 allowing construction of
the proposed subscriber station.
4. Driveway access to CSAH 30 shall be subject to review by the Dakota
County Highway Department.
All voted yea. R 81-31
LEZIHGTON ADDITION REZONING AND PRELIMINARY PLAT
The application of U.S. Homes and Orrin Thompson Homes for rezoning from
R-4 to R-3 consisting of 59 acres and for preliminary plat approval of
Lexington Addition consisting of approximately 82 acres was next presented to
the Council. Chuck Winden, surveyor, and Bob Carlson of Orrin Thompson Homes
were present. Mr. Winden reviewed the plat in detail for the Council indi-
cating that there was 9,050 square feet of green area on the average for each
townhouse. Several neighboring residents were present, some of whom objected
to certain aspects of the proposal. Mr. Barry Tilley expressed several con-
cerns including type of units proposed to adjoin single family to the south,
he suggested a pathway for park along the south boundary and requested earth
berming along the border of the new development with existing development.
There were also objections to possible storm water runoff from the area pro-
posed to be developed to the south and it was noted that runoff generally will
be northerly. Others opposed any storm sewer assessments and were told there
would be no assessments at the present time outside of the platted area
proposed by the applicant.
Member Wachter recommended single family in the undeveloped southern
portion and Mayor Blomquist stated she opposed the density along Duckwood
Drive and the multiplicity of direct outlets to Duckwood Drive. She stated
the comprehensive guide provides for R-2 and R-3 in the general area. There
were also concerns about the comparable development in Ridgecliffe and the
intent of the Council to determine how well private driveways would work.
Dale Runkle indicated the private streets are computed in the land for density
purposes and Mayor Blomquist recommended that the private streets be excluded
in determining density. Private drives consist of five acres with the are
excluded amounting to 5.8 units per acre rather than 5.3 per acre. There were
also concerns about fire and police access to homes on the private streets.
Councilmember Smith was opposed to the private driveways and the lack of turn
around locations at the ends of the driveways. He further stated the clusters
of buildings are too tight and recommended loop streets. It was also sug-
gested that land in the City should not be rezoned unless specific use
designations are determined because of the inflationary trends. Councilmember
Parranto recommended larger open space areas, that the streets do not end
without an outlet and that trailways be installed. The Park Committee recom-
mended two tot lot play areas, and recommended a cash contribution for park
contribution. Mr. Colbert discussed the attempt to discourage private drive-
way accesses on collector streets and stated that here are more private drive-
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ways onto a collector road in this proposal than any other collector street in
the City to his knowledge. Bob Carlson stated that other cities have allowed
similar 26-foot private streets and further stated that the children per unit
in Ridgecliffe are .18 per unit.
Blomquist moved, Wachter seconded the motion to continue consideration of
the applications until further study has taken place including the proposed
loopings of streets, street access from the R-4 area, possible lower use than
R-3, together with Fire Chief and Police Chief comments concerning the devel-
opment. All voted yes.
COACHMAN LAND COMPANY 1ST ADDITION FINAL PLAT APPROVAL
The application for final plat approval of Coachman Land Company 1st
Addition was next submitted to the Council. Mr. Howard Rekstad appeared for
the applicant. The staff indicated the Development Agreement and other docu-
ments have been prepared and are in the process of being completed and sub-
mitted by the applicant to the City. Mr. Rekstad requested approval of a
building permit for a model on Outlot A indicating that he understood there
would be no occupancy permitted. It was also noted that the City cannot
guarantee access to the model and Mr. Colbert expressed concerns about public
access across a construction area. Wachter moved to approve the final plat
subject to all City conditions and submission of all required documents in-
cluding the Park Agreement and Development Agreement and further that the
model home building permit be granted subject, however, to no occupancy until
the lot upon which the home is to be located is platted. All voted yes.
Mr. Rekstad also requested permission for a sales trailer to be located
adjacent to the platted area according to the site plan. Parranto moved, Egan
seconded the motion to approve the request. All voted yes. R 81-32
D 81-31
MATHEW I.R. FINANCING
An application from Edward H. Mayhew for industrial revenue financing in
the sum of $525,000 for office warehouse building at the southwest corner of
Apollo Road and Eagandale Drive in Eagandale Center Industrial Park was dis-
cussed. Smith moved, Parranto seconded the motion to accept the petition and
schedule a public hearing for June 16, 1981 at 7:00 p.m. at the City Hall.
All voted yes.
TRACTOR LOADER BACNBOE
The bids were received by the City on May 7, 1981, for the purchase of a
tractor/loader/backhoe for the Public Works Department. Mr. Colbert explained
and reviewed the bids in detail indicating that a new method had now been
included in the specs providing for trade-in, gross bid and net price, guaran-
teed maintenance bid and guaranteed repurchase bid. Certain bidders did not
include all of the aspects of the specifications and based upon all of the
information and bids submitted Mr. Colbert recommended the award of the con-
tract to J.I. Case indicating a net price of $25,373 after trade in. He noted
that J.I. Case also had a guaranteed maintenance of $3,500 and guaranteed
repurchase of $27,500 for a net total cost of $1,373. On the basis of all
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aspects of the bid, J.I. Case would be the low bidder. Ron Carlson of Carlson
Tractor in Rosemount appeared and stated that a small company cannot get a
bond for a guaranteed repurchase but would guarantee full payback of the
initial gross bid. He recognized, however, that it would be too late to
renegotiate. After considerable discussion and review of all bids, Parranto
moved, Egan seconded the motion to accept the recommendation of the Public
Works Director and to award the contract to J.I. Case with the guaranteed
maintenance and the guaranteed buy back provisions based upon all bid factors.
Mr. Colbert also reviewed some of the other aspects of the J.I. Case bid
including gross bucket capacity, etc., and stated that the piece of equipment
appeared to be preferable for a number of reasons. Those in favor were Egan,
Parranto, and Blomquist. Those against were Smith and Wachter.
1981 MAINTENANCE TRUCK
The bids were received on May 7 for a single axle maintenance truck with
dump box for the Public Works Department. There were four bids from 17
potential bidders and three alternates were included in the total bid. The
low bid was from International Harvester Company in the sum of $43,883. The
Public Works Director recommended retaining the 1972 vehicle as a backup unit
rather than the 1965 vehicle, and that the 1964 and 1965 trucks be traded or
disposed of. The low bid would then be International Harvester at $43,883
without trade-in. Wachter moved, Egan seconded the motion to accept the low
bid of International Harvester and also accept the recommendation of the
Public Works Director with the contract to be awarded to International
Harvester and the two older trucks to be disposed of to the highest bidders.
All voted yes.
IMPROVEMENT #81-2 - WINDCREST ET AL STREETS
Bids were received on Thursday, May 14, for Improvement #81-2 providing
for the installation of streets in the Windcrest, Windtree, Duckwood Trails
and Twin View Manor Subdivisions. The low bidder was from Alexander
Construction Company in the sum of $242,742.10. The engineer's estimate was
$275,000. Mr. Colbert indicated that he had contacted the developer of
Windcrest and Windtree and the developer is accepting the low bid and that the
developer also recommended that the contract be awarded to Alexander
Construction. Egan moved, Wachter seconded the motion to approve the recom-
mendation of the Public Works Director and award the contract to Alexander
Construction in the sum of $242,742.10 subject, however, to written approval
from the developer of Windcrest and Windtree Additions that there will be no
objection to the amount of the low base bid which acceptance should be sub-
mitted within five (5) days. All voted yes.
MAY 27 SPECIAL COUNCIL MEETING
The Mayor scheduled a special meeting of the City Council on Wednesday,
May 27, at 7:00 p.m. to accept and review the bids for miscellaneous insurance
for the City and to act upon the bids and further that the Eagan Sign
Committee meet the same evening.
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FIRE DEPARTMENT PAGERS
Tom Hedges stated that he recommends that the used Fire Department pagers
be converted over to the Civil Defense system at a maximum cost of about $30
per pager. Wachter moved, Egan seconded a motion to accept the recommendation
and to authorize the expenditure with the pagers to be used by the Council-
members and the Administrator in their private homes for Civil Defense pur-
poses. All voted yes.
CITY ACCOUNTANT
City Administrator Hedges stated that Ken Damlo is being recommended by
the staff for the position of City Accountant noting that Mr. Damlo had acted
as a City Administrative Intern under the present City Administrator. Smith
moved, Wachter seconded the motion to accept the recommendation and authorize
the hiring of Mr. Damlo. All voted yes.
GOODWILL INDUSTRIES
It was noted that Goodwill Industries has requested authority to place a
Goodwill drop box near the City Hall. Egan moved, Wachter seconded the motion
to approve the request with the location to be in the parking lot of the City
Hall where it creates the least problem for parking purposes. All voted yes.
CEDARVALE BOULEVARD
A request of the Cedarvale Area Merchant's Association that old Highway
#13 from Old Cedar Avenue to Silver Bell Road be renamed "Cedarvale
Boulevard". Smith moved, Parranto seconded the motion to accept the request
and to rename that portion of Old #13 to Cedarvale Boulevard. All voted yes.
O'LEARY LASE OUTLET - PROJECT #322
The feasibility report for Improvement Project #322 consisting of the
storm sewer outlet for O'Leary Lake was submitted for approval. Egan moved,
Wachter seconded the motion to accept the feasibility report and schedule a
public hearing for July 7, 1981 at 7:00 p.m. at the City Hall.
TOPAZ AND JADE LANE STOP SIGN
A petition from property owners in the vicinity of Topaz Drive and Jade
Lane for a stop sign on Topaz Drive at Jade Lane was submitted for review.
Wachter moved, Egan seconded the motion to accept the recommendation and
direct the Public Works Department to install the stop sign. All voted yes.
WINDCRFST 2ND ADDITION - IMPROVFI NT PROJECT #340
A petition requesting a feasibility report for Improvement Project #340
consisting of improvements to Windcrest 2nd Addition was submitted. Egan
moved, Wachter seconded the motion to accept the petition and to order a
feasibility report for Improvement Project #340. All voted yes.
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WINDTREE 2ND ADDITION IMPROV&1ENT PROJECT #341
A petition from the developer of Windtree Addition requesting a feasi-
bility report for the second addition public improvements was submitted to the
Coucil. Egan moved, Smith seconded a motion, all voted in favor to accept the
petition and order a feasibility report for Project #341. All voted yea.
DAY CARE CENTERS
It was noted that objection has been received concerning the location of
day care centers in the City without requests for conditional use permits.
Staff was reqeusted to review the issue in greater detail and report to the
Council.
IMPROVEMENT PROJECT #81-4 MISCELLANEOUS
The contract with Fischer Construction Company covering Improvement #81-4
including miscellaneous street and utility improvements in the City was sub-
mitted for approval. Smith moved, Parranto seconded the motion to approve the
contract and authorize its execution. All voted in favor.
RICHARD PETERSON JUDGMENT SATISFACTION
The City Attorney recommended a motion be adopted approving satisfaction
of the Judgment in favor of the City against Richard Peterson for rentals
noting that the payments have been made in full. Egan moved, Smith seconded
the motion to authorize execution of the Satisfaction of Judgment. All voted
in favor.
VOUCHERS
Wachter moved, Egan seconded the motion, all voted in favor to approve
the following vouchers:
139101-139876
ADJOURNMENT
Upon motion duly made and seconded, the meeting adjourned at 11:10 p.m.
PHH
City Clerk
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