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02/25/1982 - City Council Specialj ? (T� MP `'s..J WJ' , A A 9 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA FEBRUARY 25, 1982 A special meeting of the Eagan City Council was held on February 25, 1982 at 7 :00 p.m. at the Eagan City Hall. Those present were Acting Mayor Smith, City Councilmembers Egan, Wachter and Thomas. Also persent was City Administrator Hedges. Mayor Blomquist was absent due to a death in her family. 1982 BUDGET ADJUSTMENTS The City Administrator presented proposed budgetary adjustments to the 1982 budget that were required due to a $52,130 cut in Minnesota State Aid and homestead tax credit relief revenues cut by the Minnesota legislature early in 1982. He stated that cuts proposed by the departments were based on a 1.6 -2.0 percent reduction of proposed budgetary expenditures as outlined in the General Fund. There were a number of questions raised and issues addressed by members of the City Council concerning the proposed budgetary adjustments upon review of each departmental reduction. The City Administrator was speci- fically directed to reivew the proposed planting materials, as budgeted in the shade tree account, and request a study analyzing the use of nursery stock to be acquired through the Dakota County Conservation Office or the City's tree farm instead of private nursery stock. After further review of the budgetary adjustments, a motion was made by City Councilmember Wachter, seconded by City Councilmember Egan, with all members voting in favor to approve the reductions as proposed by the City Administrator and department heads to the 1982 budget in the amount of $52,300 caused by reduction in the 1982 state aid and homestead tax credit allotments for 1982. COMPENSATORY TIME RELATING TO SUPERVISORY EMPLOYEES City Administrator Hedges reported that a recent research of recorded work hours for supervisory employees indicated a considerable amount of compen- satory time listed on the payroll records. The City Administrator further stated that he was concerned about the potential cost liability to the City if those hours were to remain as compensatory time in the payroll records and therefore presented the issue to the Personnel Committee for their consideration. The Personnel Committee, City Councilmembers Tom Egan and Ted Wachter met on 2 -11- 82 in the office of the City Administrator and it was stated by its chairman, City Councilmember Egan, that compensatory time should be eliminated for all supervisory employees, and due to the accumulation of record, it was also recom- mended that each supervisory employee be granted up to 100 additional vacation hours in exchange for compensatory time recorded for all supervisory employees. After further discussion of compensatory time recorded for supervisory employees, it was the consensus of the City Council that job descriptions and salary schedules are designed to compensate these employees and that compensatory time should not be recorded for meetings or work schedules exceeding the normal eight hour day. In a motion by Acting Mayor Smith, seconded by City Councilmember Egan, with all members voting in favor, accumulation of compensatory time was eliminated and all compensatory time reduced to a total of 25 percent of the hours recorded with a maximum of 100 hours recorded for any supervisor and further that these hours must be used before March 1, 1984. City Council Minutes February 25, 1982 Page Two SCHOOL FACILITIES DISCUSSION A brief discussion was held concerning recent action taken by Independent School District 191 to close Cedar Elementary School. Kathy Gilbert— son, an Eagan resident, appeared and expressed her concern that Eagan is re— ceiving unfair treatment regarding public education due to the lack of school board representation, especially in Independent School District 191. After a brief discussion regarding neighborhood effects of the Cedar Elementary School closing and other public education concerns, the school facilities discussion was continued until a future meeting. PARA TRANSIT PRESENTATION Metropolitan Council Representative Kathy Ridder, members of the Metropolitan Council staff, and Betty Schaumberg and Ed Brunkhorst, City of Eagan representatives on the Para Transit Study Commission, were present and presented an interim report on a para transit study that examines the feasibility of a separate bus service for the Cities of Apple Valley, Burnsville, Eagan, Lakeville, and Savage that supplements rider service provided by the M.T.C. City Councilmembers expressed concern that due to economic constraints it is Likely funding will not be available to subsidize a northern Dakota County para transit service. Since the presentation was not a final analysis of the para transit study, there was no action taken regarding the interim proposal. CITY HALL EXPANSION The City Administrator reported that the first step in pursuing the city hall expansion plans is to develop a "Request for Proposal" to select an architectural firm. A brief discussion followed regarding the proposed city hall expansion by the City Council and upon further review and in a motion by City Councilmember Wachter, seconded by City Councilmember Egan, with all members voting in favor, the City Administrator was directed to develop and proceed with an R.F.P. to select an architectural firm to consider a city hall and possible fire station expansion of the existing police department facility. ADJOURNMENT p.m. There being no further business, the meeting was adjourned at 11:00 Dated: February 25, 1982 TLH ------ - - - - -- City Clerk