10/18/1983 - City Council Regular
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MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
OCTOBER 18, 1983
A regular meeting of the Eagan City Council was held on Tuesday, October
18, 1983 at 6:30 p.m. at the Eagan City Hall. Present were Mayor Blomquist
and City Councilmembers Smith, Wachter, Egan and Thomas. Also present were
City Administrator Hedges, Public Works Director Colbert, Consulting Engineer
Rosene and City Attorney Hauge.
AGENDA
Smith moved, Thomas seconded the motion to approve the Agenda as pre-
sented. All voted yea.
MINUTES
October 4, 1983. Wachter moved, Egan seconded the motion to approve the
Minutes as prepared. All voted yes.
1983 G 0 BOND SALE
City Administrator Tom Hedges proposed to the Council that it authorize a
Resolution to establish a bond sale for Wednesday, November 30, 1983. Ernie
Clark of Miller & Schroeder, financial consultants, was present and discussed
the bond market. Mr. Hedges stated that the exact amount of the proposed bond
issue has not been determined because of some contracts proposed to be in-
cluded that have not been awarded at the present time. Smith moved, Thomas
seconded the motion to adopt a Resolution to authorize a general obligation
bond sale for the purpose of financing miscellaneous public improvements in
the amount of approximately $5,000,000.00 for November 30, 1983 at 12:00 noon
with the exact amount to be included in the Resolution; further, that a
special council meeting to be scheduled at 5:00 p.m. on November 30, 1983 at
City Hall to consider the bids for the bond issue. All voted yes.
SEE BOND FILE
PARK AND RECREATION DEPARTMENT - SPECIAL COUNCIL MEETING
Mr. Hedges discussed with the Council the need for a special meeting to
discuss the Park Master Plan and funding for the implementation of the plan,
together with other issues, including the utility budget and tax increment
financing. No specific date was set.
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CONSENT AGENDA
The following consent agenda items were presented for approval:
1. Contractor's Licenses. The chief building inspector recommended the
approval of nine contractors under Ordinance 6.42 for contractor's licenses
according to the schedule attached to the packet.
2. Conditional Use Permit Renewals. The staff recommended approval of
three conditional uses including Montessori Child Care Center - Mary Schmdit,
Dakota Homes and Orvilla Homes.
3. Kennel Licenses. A schedule of kennel licenses for 1983 was pre-
sented to the Council and recommended for approval, including William Abel,
Arlene Allan, John Clarey, Janice MacKimm and Don Sandberg.
4. 1984 Beer and Liquor License Renewals. A schedule of on-sale beer,
off-sale beer, club license, on-sale liquor, off-sale liquor and wine license
applications was presented to the Council for renewal purposes. Staff recom-
mended approval of each of them according to the schedule attached to the
packet.
5. Lone Oak Road - Trunk Highway #55 - Project #391. The feasibility
report has been received for Project #391 consisting of Lone Oak Road, Trunk
Highway #55 trunk watermain. It was recommended the feasibility report be
accepted and the Council schedule a public hearing for Project #391 for Novem-
ber 15, 1983 at 7:00 p.m. at the City Hall.
6. Change Order #1 - City Hall Parking Lot - Sewer. Change Order #1 to
Contract #83-11 consisting of the sanitary sewer service installation and also
for installation of parking lot for the new municipal building, sanitary sewer
services to the existing City Hall facility and installation of parking lot
for the Municipal Building, was recommended to be approved in the total amount
of $58,028.35.
7. 1984 License Renewals. The schedule of miscellaneous regulatory
license renewals was presented by the City Clerk's office and was recommended
for approval, a copy of which is attached to the packet.
8. Rubbish Haulers Licenses. It was recommended that Rubbish Haulers
license applications submitted for renewal to the City Clerk be approved with
the exception, however, of the Fournier Rubbish Removal service at 1305 Yankee
Doodle Road.
9. 1983 Seal Coating Project - Contract #83-10. It was recommended
that final payment for the Contractor be approved for Contract #83-10
consisting of the 1983 seal coating project in the sum of $4,520.22 and be
paid to Allied Blacktop and the project be accepted for perpetual maintenance.
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10. 1984 Consulting Engineering Schedule. The consulting engineering
fee schedule submitted by Bonestroo, Rosene, Anderlik & Associates to be
effective January 1, 1984 was recommended for approval by the staff.
Wachter moved, Egan seconded the motion to approve the foregoing consent
agenda items and order their implementation. All voted in favor except Thomas
who abstained as to the on-sale beer license and wine license for the Diamond
T Ranch. Councilman Egan requested the staff determine whether the William
Kreitz rubbish trucks are being stored in a residential or an industrial area.
Wachter moved, Smith seconded the motion to continue the application of the
Fournier Rubbish Removal service until the conditions imposed by the City
Council on the clean up of the Fournier-Cliff Road property is completed to
the staff's satisfaction. All voted yes.
BLACKHAWK AND CLIFF ROADS INTERSECTION
Councilman Wachter suggested that additional signage be installed at the
intersection of Blackhawk-Galaxie and Cliff Roads due to the extremely dan-
gerous condition in that intersection. Wachter moved, Egan seconded the
motion that the Council authorize a resolution be forwarded to the Dakota
County Highway Department requesting appropriate signage, including the lower-
ing of speed limits, at the intersection of Blackhawk Road and Cliff Road, due
to the increase in traffic and the hazardous conditions resulting from the
overpass construction of I-35E. All voted yea.
TAX INCREMENT FINANCING - FISCAL CONSULTANT
Mr. Hedges stated that he has interviewed a number of fiscal consulting
firms proposed to be engaged by the City to review the tax increment financing
being proposed for the race facility site. His recommendation, after having
numerous contacts and interviews, was Evanson Dodge, with the understanding
that the applicant for the tax increment financing will cover the cost of the
fiscal consultants. Smith moved, Egan seconded the motion to approve the
recommendation. All voted in favor.
SUNCLIFF 1ST ADDITION - PROJECT #388
Mayor Bea Blomquist convened the public hearing concerning Project #388
regarding streets and utilities in Suncliff 1st Addition. Mr. Colbert intro-
duced the project and Consulting Engineer, Bob Rosene, detailed the prelimi-
nary report. After explaining the details of the project, there being no
objections, Wachter moved, Thomas seconded the motion to close the hearing, to
order in the project and authorize the preparation of the plans and specifica-
tions. All voted in favor.
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OVERHILL FARM ADDITION - STREET IMPROVEMENTS - PROJECT #332B
The next public hearing convened by the Mayor concerned Project #332B
consisting of the final assessment hearing for Overhill Farm Addition, street
improvements. Mr. Colbert explained the assessments being proposed in the
total sum of $53,300.00. Representatives of the developer were present and
there were no objections. Egan moved, Wachter seconded the motion to close
the hearing and to approve the assessment roll and authorize the roll to be
certified to the County Auditor to be spread over 5 years at 10% interest.
All voted yea.
NATIONAL ADVERTISING COMPANY - ADVERTISING SIGN
The application of National Advertising Company for conditional use
permit for outdoor advertising sign was presented to the Council. After
introduction by Mr. Hedges, he reviewed the background of the application
indicating that it had first been submitted to the Planning Commission in July
of 1983 and recommended for approval, provided that it comply with the sign
ordinance requirements. The application had been continued several times, and
Mr. Hedges also indicated that he had been contacted by the applicant, indi-
cating that it was going to ask for reconsideration of the advertising sign
application at Highway #494 and #55. He stated that attorney Jerry Brill had
contacted him late in the afternoon of October 18 and had suggested that the
Federal Highway Beautification Act may apply to the overall area of the
signage and preempt the City ordinance. Dale Runkle, the City Planner, was
present and reviewed the application, including the existing Naegele sign on
old Cedar Avenue. A cassette recording of the dicussion was taken by the City
Administrator. Jerry Brill, attorney, appeared for the applicant, as did
Rollin Crawford for Linvill & Associates, a neighboring property owner. There
were qusetions about distance from the Highway right-of-way under the Federal
Act and Mr. Brill contended that the Minnesota Outdoor Advertising Control Act
governed, in conjunction with the National Highway Beautification Act of 1971.
Mr. Brill contended that if the City Ordinance is in conflict, that it does
not control and the state standards apply unless certified by the Commissioner
of Highways. Mr. Crawford appeared on behalf of Linvill & Associates and
objected to the application, noting that the applicant now had indicated that
a building permit may be required, rather than a sign permit. Mr. Brill
stated that the applicant may have to reapply for a building permit. There
were concerns by Councilmembers regarding the zoning of the railroad right-of-
way and that there may be a precedent if an advertising sign is granted within
a railroad right-of-way. Setbacks from the specific zoning district was an
issue and Egan moved to continue the application to November 1, 1983 to allow
further research, including the procedural steps for certification by the
City, if necessary, to review the Minnesota and Federal statutes regarding the
signage and the issue of zoning, including whether the original permit was
issued in error because of the zoning of the railroad right-of-way; also to
include a review of the statutory provisions regarding the scenic areas under
the Federal statute. Wachter seconded the motion and all voted in favor.
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NAEGELE OUTDOOR ADVERTISING COMPANY APPLICATION
The application of Naegele Outdoor Advertising Company for conditional
use permit for outdoor advertising sign on Trunk Highway #77 was next con-
sidered. Mr. Hedges reviewed the history and Mr. Runkle discussed the appli-
cation. Julianne Bye of Naegele Advertising was present. Mary Teske, a
neighboring property owner, had concerns about the scenic view on Highway #77
entering Eagan, and also the Federal Beautification Act. Ms. Bye indicated
that the existing sign near Diffley Road has been lowered and that the light-
ing will be corrected at that location. She also stated that the Naegele
application had been submitted first but requested a continuance until the
disposition of the National Advertising Sign application. Wachter moved, Egan
seconded the motion to continue the application to November 1, 1983. All
voted yes.
CABLE COMMUNICATIONS COMMISSION AGREEMENT
The joint and cooperative agreement establishing a Commission for the
administration of a cable communication system was submitted and reviewed by
the Council. Mr. Hedges stated that meetings have been held with the repre-
sentatives from the City of Burnsville and that the Burnsville City Council
approved it at the previous evening. He stated that the City should now
consider the administration of the system after awarding the franchise and
discussed specific aspects of the agreement. Smith moved, Egan seconded the
motion to adopt the agreement as presented. There were no objections or
comments from persons present in the audience. All voted in favor.
SEE AGREEMENT FILE
CABLE COMMUNICATION - APPOINTMENTS
Mr. Hedges stated that interviews were held with applicants for the Cable
Communications Commission, including Kent Sorenson, Neil Machen, Robert
Cooper, Roger Fling, Keith Wood, Stuart Gibson, Dean Sutliff, James Mueller
and Raymond Stevens. In addition, Lloyd Krob, Ron Voracek and Rick Bertz,
current members of the Commission, together with Councilmember James Smith had
applied for membership on the commission. Councilman Smith stated that an
excellent group of candidates had requested consideration on the Commission
and it was noted that four members and one alternate would be selected. Two
would be for two years and two for one year. The first ballot reflected James
Smith as a member and Rick Bertz. Also elected were Ron Voracek and Bob
Cooper as permanent members. Stuart Gibson was elected as the alternate.
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TOLLEFSON BUILDERS - WAIVER OF PLAT
An application of Tollefson Builders, Inc. for waiver of plat to shift a
lot line for Lot 3, Block 1, Brittany 4th Addition was next considered. The
request is to shift the lot line 3 feet to the south in order to accommodate
the setbacks in accordance with the zoning ordinance, noting the surveyor had
made a mistake in laying out the house plan on the lot, with a proposal of 7
feet from the side lot line versus 10 feet under the ordinance requirements.
The Planning Commission recommended approval subject to certain conditions.
Smith moved, Thomas seconded the motion to approve the application, subject to
the following conditions:
1. To provide that the lot has a minimum 60 foot width.
2. Drainage easements shall be reviewed by the Engineering Department
to assure that they fulfill all of the requirements for easements requested by
the City Engineer, including the granting of new easements and easement vaca-
tions where necessary.
3. All other ordinance requirements shall be adhered to, including all
setback requirements.
All voted in favor. R 83-66
TOLLEFSON BUILDERS, INC. - BRITTANY 4TH ADDITION - SETBACK VARIANCE
A request from Tollefson Builders, Inc. for reconsideration of setback
variance for Lot 12, Block 1, Brittany 4th Addition was presented to the
Council. On October 4, the Council denied the application based upon lack of
hardship. The developer has now submitted a site survey which was presented
to the Council and the staff indicated that because of the level of the
adjacent pond, and the fact that the house may have a negative visual impact
on the adjacent property, that it would be appropriate to allow the variance.
Public Works Director Colbert concurred that a temporary hardship does exist,
due to the existing location and the elevation of the lake, which eventually
will be lowered. Smith moved, Thomas seconded the motion to reconsider the
application. All voted in favor, noting the high water would be the reason
for the need for variance. Bill Dolan, Engineer, and Carl Tollefson appeared
for the applicant. The owner of the adjacent property, Lot 13, was also
present and indicated he had no objection to the application and favored the
request for the variance. It was noted that Lot 12 is in a cul-de-sac and the
staff recommended approval, noting that it would be more aesthetically
pleasing to move the house closer to the front lot line. After discussion,
Smith moved, Thomas seconded the motion to approve the variance on the basis
of the information submitted by the staff, noting that a hardship did present
itself because of the lake level. Mayor Blomquist indicated that she had
concerns about parking and concerns about setback, but Mr. Runkle stated that
there would be a 13 foot boulevard, plus the setback from the street right-of-
way. Those in favor were Smith, Thomas and Egan; Wachter and Blomquist voted
no.
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October 18, 1983
DEVELOPERS CONSTRUCTION CO. - HILLTOP CONDOMINIUMS
Developers Construction Co. and Loren Spande submitted an application for
revised site plan to increase the remaining 8-unit townhomes to 14-unit town-
homes for an increase of 18 dwelling units for the Hilltop Condominium
project. The Planning Commission recommended denial. Mr. Hedges and Mr.
Runkle reviewed the application and Loren Spande and his architect, Charles
Novak, were present. Two surrounding property owners were present with con-
cerns about the erosion plan and also requesting additional berming and land-
scaping along Berry Ridge Road. Mr. Spande made a presentation stating they
will provide additional landscaping and stated that they have been unable to
sell more than 9 units in the existing building with a proposal in a change in
the interior design of the buildings. He stated that an attempt has been made
to keep the soil erosion under control. Certain neighbors indicated that a
breach of trust has taken place in that now there are 70 units being proposed,
whereas prior, 52 units were proposed in the entire project. Scott Johnson of
Arcon Construction, the fee owner, was also present, and indicated that the
parking on the north would not be visible to the single family homes to the
north side, and that the building design would be the same. Increased traffic
and the trees that were taken from the site were also concerns of neighboring
owners. There was discussion concerning the number of persons per unit,
including children, and Councilman Smith suggested that this information be
submitted to the Council and that the applicant may revise their plan to a
certain degree. Councilman Egan questioned whether the plans could be
changed in light of the density that originally had been permitted. Phase II
would include six additional units. The footprint, according to Mr. Runkle,
is 82 square feet smaller than the original plans and only the interior square
footage per unit has changed. Egan moved, Wachter seconded the motion to deny
the application, based upon the reliance by the neighbors on the number of
units originally proposed, and further, that the Advisory Planning Commission
recommended denial and the fact that the development originally had been
proposed for fewer number of units than are now being presented to the City.
All voted yes.
CINNAMON RIDGE 4TH, 5TH & 6TH ADDITIONS - PLANNED UNIT DEVELOPMENT
AMENDMENT AND REVISIED PRELIMINARY PLAT
The application of Zachman Homes and John Anderson for amendment to the
Cinnamon Ridge Planned Development from nine 8-plex buildings to 27 twin-home
buildings and for revised preliminary plat for Cinnamon Ridge 4th, 5th and 6th
Additions was presented to the Council. Mr. Runkle explained the proposal and
the Advisory Planning Commission recommended approval subject to certain
conditions. John Anderson was present for the applicant, as were other repre-
sentatives. There was considerable discussion concerning the Outlot A private
driveway access and maintenance and Mr. Anderson indicated that maintenance
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would be provided by the Homeowners Association. He stated that setback from
private streets would be 22 feet and noted that the number of garages will be
increased as will the amount of parking. Ken Iverson of the Homeowners
Association of River Hills 9th Addition appeared and stated that many obliga-
tions outlined in the Development Agreement originally by Zachman Homes have
not been satisfied. Mayor Blomquist stated that conditions set forth in the
original Planned Development Agreement will be completed according to City
requirements. After considerable discussion, Smith moved, Thomas seconded the
motion to approve the amendment to the Cinnamon Ridge Planned Development and
reduce the density from nine 8-plex buildings to 27 twin-home buildings on
Outlot H, Cinnamon Ridge 3rd Addition, and further, to approve the application
for preliminary plat approval, subject to the following:
1. The pond development shall be completed as required by the City.
2. The grading shall be completed in the area included for park pur-
poses.
3. Revisions shall be made to the planned development agreement
spelling out the changes in the use and density for this particular phase.
4. A development agreement shall be completed and signed prior to the
construction of the 4th Addition.
5. The developer shall commence the construction of Slaters Road and
Metcalf Drive upon the completion of 16 units, said roads to be completed
prior to the completion of the development.
6. There shall be a homeowners association established which shall
control the maintenance of all private drives, snow removal, architectural
design and additions, exterior building maintenance and failure of any indi-
vidual owner to maintain his lawn.
7. All other City Code requirements such as setbacks, lot coverages,
etc. shall be adhered to.
8. All easements as required by staff shall be dedicated on the final
plat.
9. All utility and street construction shall be in accordance with
plans and specifications as approved by City staff.
10. The Metcalf Drive connection shall be constructed as a 28 foot wide
street.
Mr. Anderson requested that the Council allow a delay in the Metcalf
connection as well as the Slaters Road until the 4th Phase because of design
criteria within the multiple family area. All voted in favor.
SEE PLAT FILE
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CENTURY ADDITION - PRELIMINARY PLAT
The application of Donald Klober and Century 21 South Country Realty for
preliminary plat approval of Century Addition, consisting of approximately 4
acres and containing 5 commercial lots was presented to the Council. Mr.
Klober was present and Mr. Runkle discussed the application briefly. The
Advisory Planning Commission recommended approval subject to certain condi-
tions. It was noted that Dakota County has been requested for its reaction to
the additional access to Yankee Doodle Road. Mr. Klober stated he had talked
with members of the County staff who expressed no opposition. The City staff
recommended that a storm sewer be installed across Yankee Doodle Road to the
pond on the south side. Mr. Klober stated that adequate access is needed for
a potential funeral home on Lot 1, Block 2, and there were questions whether a
funeral home would be allowed in a Neighborhood Business zone. After exten-
sive discussion, Egan moved, Smith seconded the motion to approve the applica-
tion, subject to the following:
1. That a cul-de-sac be installed at the west boundary line and
southerly extension of the interior street be eliminated.
2. That Lot 1, Block 2, be redesigned.
3. A development agreement shall be entered into and signed prior to
the application for final plat.
4. Detailed grading, drainage and erosion control plans shall be sub-
mitted and reviewed by City staff prior to final plat application.
5. A detailed landscape plan which should include buffering along the
northern edge of the property shall be submitted and reviewed by City staff,
and an adequate landscape bond shall be submitted and not released until one
year after the landscaping has been completed.
6. Adequate right-of-way approved by the City shall be dedicated for
Yankee Doodle Road.
7. The plat shall be subject to Dakota County Plat Commission's review
and comment because the plat abuts Yankee Doodle Road.
8. The plat shall be subject to the Park Commission's review and com-
ments for park dedication for commercial property.
9. All other City Code requirements shall be adhered to in the con-
struction of buildings on the proposed plat.
10. The internal storm sewer system shall be constructed discharging
southerly under County Road 28 into CP-2 as the sole responsiblity of this
development in accordance with approved City plans and specifications.
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11. Sanitary sewer and water extensions to service this plat shall be
the responsibility of this development in accordance with City approved plans
and specifications.
12. Access shall be allowed to County Road 28 and access onto Coachman
Road shall maintain a 152 foot setback from the centerline of County Road 28,
subject to County approval.
13. An additional five feet of right-of-way shall be dedicated for
County Road 28.
14. All utility easements as required by staff shall be dedicated on the
final plat.
15. Coachman Road shall be ordered for upgrading to its ultimate design
prior to final plat approval.
16. This development shall assume its trunk area storm sewer assessment
liability in accordance with the rates in effect at the time of final plat
approval.
All voted yea.
SEE PLAT FILE
OPEN BIBLE CHURCH - SPECIAL PERMIT
The application of Reverend David Stapf and Open Bible Church for special
permit for temporary church facility at 4030 Beau D' Rue Drive was presented
to the Council. The location is the former Eugene's Billiards building and
Reverend Stapf was present. The only issue that the Council was concerned
with was the parking at the location, and based upon the information submitted
by the applicant, there did not appear to be a parking problem at the present
time. There were no objections to the application. Smith moved, Wachter
seconded the motion to approve the application, subject to the following
conditions:
1. That the special permit be allowed for a two-year period in order to
review the parking at the end of that time.
2. That there be no on-street parking allowed with the particular use
of the facility.
All voted in favor.
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DRAGON PALACE - 3.2 BEER LICENSE
The application of Lee Folen, the new owner of the Dragon Palace Restau-
rant for transfer of on-sale non-intoxicating malt liquor license was pre-
sented to the Council. There were no objections and upon motion by Wachter,
seconded Egan, it was resolved that the application be approved subject to
ordinance compliance. All voted yes.
GRESSER INDUSTRIAL REVENUE FINANCING - PUBLIC HEARING
The application of Michael and Joan Gresser for consideration of setting
of a public hearing date to consider industrial revenue financing for an
office complex in the Yankee Doodle Road and Terminal Drive area was presented
to the Council. It was noted on May 19, 1981, a preliminary resolution was
approved, but in order to comply with State requirements, an additional public
hearing would be required. Upon motion by Egan, seconded Thomas, it was
resolved that the public hearing be scheduled for November 15, 1983 at 7:00
p.m. to consider the industrial revenue financing application submitted by Mr.
and Mrs. Gresser with the understanding that the fee would be one-half of the
normal $500.00 fee. All voted yea.
ENCASED FIREARMS - CITY CODE AMENDMENT
A proposal from the Police Department for an amendment to City Code
Section 10.10 entitled "Dangerous Weapons and Articles" by adding a provision
prohibiting the carrying of firearms which are not encased was reviewed by the
Council. Questions arose by the Council as to the nature of the changes being
suggested and upon motion by Smith, seconded Wachter, it was resolved that the
issue be continued until further information has been submitted by the Police
Department concerning the ordinance.
BOW & ARROW HUNTING REQUEST - KREKELBERG
A request from Steve Krekelberg for an exception to City Code 10.10
concerning hunting with a bow and arrow was brought before the Council. Mr.
Krekelberg was not present and the Police Department recommended against,
based upon the policy of the City that bow and arrow not be allowed within the
City limits. Thomas moved, Egan seconded the motion to accept the recommenda-
tion of the City Police Department and to deny the request. All voted yes.
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October 18, 1983
SUNCLIFF 1ST ADDITION - FINAL PLAT APPROVAL
The application of Advanced Developers, Inc. for final plat approval of
Suncliff 1st Addition was next brought before the Council. All requirements
of the City have now been complied with and the staff recommended approval.
Upon motion by Egan, seconded Wachter, it was resolved that the application be
approved, subject to ordinance requirements. . All voted yes.
R 83-67
SUNCLIFF 1ST ADDITION - CONTRACT #83-16
The bids covering Contact #83-16 concerning Suncliff 1st Addition streets
and utilities have been received and it was recommended by the staff that the
low bidder, Burschville Construction Company be awarded the contract with a
total base low bid of $370,909.40. It was noted an error of $20.00 existed
but the low bidder was still Burschville Construction Company. Wachter moved,
Egan seconded the motion to authorize the award of the contract to Burschville
Construction Company in the sum of $370,929.40. All voted approval.
CLERICAL CONTRACT - 1983-84
The final proposal offered by the City Council for a two-year contract
with the 10 member clerical unit was voted for acceptance on Thursday, October
6, 1983. The contract will provide for retroactivity as of January 1, 1983,
and a 5% salary increase with no change in benefits was approved for 1984.
Smith moved, Thomas seconded the motion to approve the recommended clerical
contract. All voted yea.
EAGAN MUNICIPAL CENTER CARPET - BIDS
Mr. Hedges stated that bids have now been received for installation of
carpet and a bid tabulation was submitted to the Council. The architect
recommended against the low bid because it did not meet the specifications and
recommended approval of the second low bidder, together with the alternate.
Thomas moved, Egan seconded the motion to approve the entry into a contract
with the second low bidder, St. Paul Linoleum for the Gibralter carpet to
include alternate #1 (Carpet A) and for the Innovation carpet (Carpet B) in
the total aggregate sum of $15,641.00. All voted in favor.
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NORWOOD DRIVE AND SHERWOOD WAY - STOP SIGN
A petition received from a resident on Sherwood Way requesting the
installation of a stop sign on Norwood Drive at the intersection of Sherwood
Way was presented to the Council. The Police Department investigation indi-
cated that an accident that happened, would have happened even if the stop
sign had been installed and the engineering division indicated that the
intersection did not meet the warrants for stop sign. Upon motion by Wachter,
seconded Egan, it was resolved that a Yield sign be approved at the intersec-
tion. All voted yes.
PUBLIC WORKS MAINTENANCE VEHICLE EQUIPMENT
Bids were received on October 11, 1983 for dump boxes, plows, sanders and
miscellaneous equipment for the four maintenance vehicles approved by the
Council for acquisition on July 19, 1983. The low bidder for each of the two
11,000 GVW dump trucks was LaHass Manufacturing in the amount of $16,520.00
for both vehicles. The low bid submitted for the dump box, plow, sander, etc.
for the 34,000 GVW Dump Truck (F8000) by McQueen Equipment did not meet the
specifications upon review by the staff. The staff recommended approval of
the second low bidder, LaHass Manufacturing and Sales, in the sum of
$18,021.00. Wachter moved, Smith seconded the motion to approve the recomen-
dations of the staff for the 11,000 GVW Dump Trucks to LaHass Manufacturing
and also the miscellaneous equipment for the 34,000 GVW Dump Trunk to LaHass
Manufacturing, with the understanding that a complete explanation of the lack
of failure to meet specifications be provided by the staff, noting that the
gauge and thickness of the dump box submitted by McQueen was less than the
specifications provided. All voted in favor.
L & F ADDITION - PRELIMINARY PLAT APPROVAL K[TENSION
The application of Mr. Ralph Linvill for a six month extension of the
preliminary plat for L & F Addition scheduled to expire on October 19, 1983
was brought before the Council. Egan moved, Wachter seconded the motion to
approve the request. All voted yes.
TIMBERSHORE ADDITION - ACCESS EASEMENTS
Bob Scholz of the Board of Directors of the Timbershore Association and
two other neighboring owners appeared with concerns about the proposed access
to the Hurley Lake pumping station. He stated that a request had been made by
the staff for an access through a portion of the Timbershore Addition and
suggested that access be acquired through St. Francis Woods. Mr. Colbert
stated that the terrain is too steep in that location and there was consider-
able discussion with Council concerning the need for access through Timber-
shore Addition. A meeting was scheduled for 2:00 p.m. on Friday, October 21,
1983 with staff and neighboring owners to discuss the proposal.
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EAGAN LIONS CLUB - BINGO AND GAMBLING LICENSE
An application was submitted by the Eagan Lions Club for gambling license
for an event at the Diamond T Ranch on October 21, 1983. Smith moved, Egan
seconded the motion to approve the application. All voted in favor except
Thomas who abstained.
EAGAN MUNICIPAL CENTER - STACKING CHAIRS
Mr. Hedges stated that quotes have now been received for stacking chairs
for the new Eagan Municipal Center and recommended approval of the contract to
JAK Office Products Co. for the sum of $2,558.00. Egan moved, Thomas seconded
the motion to approve the recommendation. All voted in favor.
LANDSCAPE SCREENS - EAGAN MUNICIPAL CENTER
Bids have now been received for landscape screens for the new Municipal
Center and Mr. Hedges stated that an informal quote has also been received for
used landscape screens from Comserv Corporation. He recommended that the
staff negotiate with Comserv concerning the acquisition of the used screens
and after considerable discussion, noting that the used screens may be a
considerable cost saving to the City, Blomquist moved, Egan seconded the
motion to approve the low bid for the landscape screens with JAK Office
Products Company in the sum of $9,600.00 with the understanding, however, that
the staff will negotiate with Comserv and if possible, seek to obtain a second
quote for used screens to comply with the Minnesota statutory requirements
concening the bidding process; further, however, the Council noted that where
the estimated cost is less than $15,000.00 under current law, that it's only
necessary to receive quotations and that the staff complete the negotiations
and award the contract to Comserv, if negotiations are completed for the used
screens at the price indicated informally by Comserv Corporation; further,
however, that in the event that negotiations are not satisfactorily completed,
that the low bid of JAK Office Products be approved. All voted in favor.
SPERRY CORPORATION - NOISE ISSUES
Mr. Hedges stated that contacts have been made with Sperry Corporation
and the Timberline Addition neighboring property owners concerning the reduc-
tion of noise levels from Sperry's semi-conductor plant. He noted that Sperry
is installing changes to provide for a 40% lower decible rating sound reduc-
tion and also that the lighting problems have been resolved.
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Council Minutes
October 18, 1983
VARIANCE PROCEDURES
Mayor Blomquist recommended that the staff review proposed revisions and
procedures regarding variances which have become very time consuming, both for
the Planning Commission and the City Council. Mr. Egan stated that all neces-
sary steps should be taken to avoid unscheduled council appearances in light
of the fact that the council meetings have become very lengthy in recent
months.
ALMQUIST LAKE - STORM SEWER LIFT STATION - PROJECT #393
Mr. Colbert reviewed with the Council a proposal to prepare a feasiblity
report for Almquist Lake storm sewer lift station under Project #393. Because
of the fact that pond LP-4 Almquist Lake is approximately 7 feet above its
designated flood elevation, impacting adjacent property, he recommended
authorization of the preparation of the report. Upon motion by Smith,
seconded Wachter, it was resolved that the Council approve the request for the
preparation of the feasibility report for the lift station outlet, and further
to designate the name of the lake, Almquist Lake. All voted in favor.
I-35E - #494 - FENCING AND SURFACING
The City has received detailed plans and specifications pertaining to
bituminous surfacing and fencing on sections of I-35E from Lone Oak Road to I-
494 and also I-494 from Trunk Highway #55 to Trunk Highway #149. The Public
Works Director reviewed the plans and recommended approval. Egan moved,
Blomquist seconded the motion to approve the detailed plans and specifications
for MnDOT Projects #1982-75, 76, 78, 79, 80, 1985-75, and 77 and authorize the
execution of the necessary Resolution. All voted yes.
McCARTHY - PROJECT #83-18 - WELL SITE #5 - STORM SEWER PLANS
Public Works Director Colbert recommended approval of the plans and
specifications for Contract #83-18 consisting of storm sewer improvements for
the Well Site #5 area, and further, that the Clerk be authorized to advertise
for bids to be opened on October 31, 1983 at 10:30 a.m. Upon motion by
Wachter, seconded Smith, it was resolved that the recommendation be approved
and ordered implemented. All voted in favor.
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Council Minutes 00012
October 18, 1983
WESCOTT ROAD - CONDEMNATION ACTION
City attorney Paul Hauge reviewed with the Council a proposal of settle-
ment of the interest costs for the Wescott Road street improvement condemna-
tion project. Mr. Colbert and Mr. Hauge discussed with the Council the
various approaches to the interest charges in the case of a condemnation
action and recommended that the sum of $125,000.00 be approved and further,
recommended that the City Attorney negotiate with the property owners'
attorney to dismiss the trespass action being brought by the property owner.
Egan moved, Thomas seconded the motion to approve the recommendation of the
staff and authorize the settlement. All voted in favor.
CHECKLIST
Egan moved, Wachter seconded the motion to approve the following check-
list dated: September 30, 1983 and October 18, 1983
All voted in favor.
ADJOURNMENT
Upon motion by Wachter, seconded Blomquist, it was resolved that the
meeting adjourn at 11:45 p.m.
PHH
Cit Ilerk
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