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08/10/1983 - City Council Special 00228 MINUTES OF A SPECIAL EAGAN CITY COUNCIL MEETING EAGAN, MINNESOTA AUGUST 10, 1983 A special meeting of the Eagan City Council was held on Wednesday, August 10, 1983 at 7:00 p.m. at the Eagan City Hall. Present were Mayor Blomquist and City Councilmembers Smith, Thomas, Egan and Wachter. Also present were City Administrator Hedges, City Planner Runkle, Chief of Police Jay Berthe, Assistant Chief of Police Pat Geagan and City Attorney Hauge. Also present was Barton Schmidt. AIR NOISE ISSUES Mayor Blomquist convened the meeting at 7:00 p.m. and indicated that one purpose of the meeting was to discuss the complaints that have been received by the City staff and officials concerning air noise over the City. Mr. Tom Hedges reviewed the progress to date by the staff, including the request sent to Tim Anderson of MAC for information and stated that Mr. Anderson replied that the information would be forwarded to the City within a short period of time. City Attorney Paul Hauge discussed with the Council his letter dated August 4, 1983 covering information that had been received and some options that the City could take concerning the complaints. It was noted that com- plaints have been forwarded to Mr. Anderson's office at the MAC concerning deviations from the flight paths and also the excessive noise. A second alternate would be to request an EAW and EIS covering the two-year experiment that commenced in early 1983. The third possiblity would be an injunction action against the MAC requesting several types of relief, including re- straining the MAC from continuing the experimental program until further study has been made including the potential EIS. The fourth possibility discussed concerned possibile legislation for submission to the 1984 Legislature. Bart Schmidt stated that take-offs from Runway #22, thirty degrees further east, over Cedar Grove is one of the important areas where complaints have arisen. Councilmembers indicated they vigorously opposed the thirty degree shift and favored an EIS on the basis of the social implications, the noise issues and the impact on property values, amongst others. The staff was requested to study further the EAW and EIS procedure and to forward the information received from Mr. Anderson to the Council at the soonest possible time. PROPOSED HORSE RACING TRACK UPDATE The City Administrator explained at the Advisory Planning Commission meeting held on July 26, 1983, that some members of the Commission felt the City Administrator should coordinate an in-depth socioeconomic review of horse racing tracks, their impact on communities and other related concerns before their final decision on the rezoning and preliminary plat is recommended to the City Council. The City Administrator explained that in order to conduct an in-depth socioeconomic review, there would be a considerable time commitment made by the City staff and possibly expenses incurred if 1 00229 Council Minutes August 10, 1983 travel time was to be authorized to review other racing facilities, telephone conversations and possibly consulting time which could also delay any consider- ation of the rezoning and preliminary plat under consideration by the Planning Commission. After a discussion and review by the City Council, it was decided that any socio- or economic-review concerning the horse racing track facility proposed before the Advisory Planning Commission would not be reviewed until after the rezoning and preliminary plat were considered by that Commission. The socioeconomic review would only be directed to the City staff if the Planning Commission/City Council vote in favor of the rezoning and preliminary plat for the proposed horse racing facility. Therefore, the City Administrator was directed to inform the Advisory Planning Commission that the proposed horse racing facility should be reviewed as a zoning/land use issue at this time and any socioeconomic concerns will be addressed by the City Council at a later date if the proposal is approved by both the Commission and the City Council. POLICE DEPARTMENT REORGANIZATION The City Administrator reported that with the current vacancy in the position of Assistant Chief of Police, there is a recommendation by Chief of Police Berthe that the reorganization to eliminate the Assistant Chief position and establish two (2) captain positions is in order for consideration by the City Council. Police Chief Berthe appeared and stated that it was his recommendation that the City consider an operations captain and an administra- tive captain. With the elimination of team leaders, it is possible with the Police Department reorganization to eliminate one administrative position allowing a shift in that position to police patrolling. After a review of the proposed reorganization and discussion by the City Council, a motion was made by City Councilmember Smith and seconded by Councilmember Wachter, with all members voting in favor, that effective during the month of August 1983 the position of Assistant Chief of Police would be abolished and two (2) captains positions would be established and given titles of Administrative Captain and Operations Captain at a rate of compensation equal to.$ per month. NEW CITY HALL FACILITY UPDATE The City Administrator reported on a number of items that are directly related to construction of the new city hall facility. He stated that a tentative budget has been prepared that includes landscaping, furnishings, carpet, landscape screens, driveway/parking lot and curb and gutter, and a telephone system. The City Administrator stated that all six (6) of these items create a budget in the amount of approximately $130,000. The City Administrator further explained that revenues are available from several sources to include those dollars remaining in the City Hall referendum budget, accrued interest on the sale of the bonds, federal revenue sharing and possibly an allocation from the general fund. There was discussion regarding all items under consideration, however no action taken at this time. The City Administrator was directed to present each of the items for final consideration and ratification by the City Council at future Council meetings. 2 00234 Council Minutes August 10, 1983 PROPOSED 1984 BUDGET The City Administrator presented a summary of the proposed 1984 budget for review, consideration and direction by the City Council. He stated that the purpose of reviewing the budget at the first workshop session was to adopt a procedure in how the City Council wanted to review and develope the budget leading to it's final adoption. He stated that the Director of Finance has reviewed all revenues and is compiling all the additional information for the proposed expenditures. The City Administrator stated that he had reviewed all expenditures as proposed by the departments, however at this time is making no recommendation for budgetary adjustments. Members of the City Council stated thata budgetary workshop session should be held. The City Administrator was directed to prepare a revised budget considering a mill rate constant with payable 1983 with the exception that additional property taxes may be levied to make up the loss in local government aid as projected for 1984. The next budgetary workshop was scheduled for August 23, 1983. ADJOURNMENT There was no further business and the meeting was adjourned at 11:20p.m. TLH Dated: August 10, 1983 r1 i gill j ity Clerk 3