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09/04/1984 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA SEPTEMBER 4, 1984 A meeting of the Eagan City Council was held on Tuesday, September 4, 1984 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Blomquist and Councilmembers Smith, Wachter, Egan and Thomas. Also present were City Administrator Hedges, Public Works Director Colbert, City Planner Runkle, City Consulting Engineer Rosene and City Attorney Hauge. AGENDA Egan moved, Wachter seconded the motion to approve the agenda. All voted yes. MINUTES Regular meeting of August 21, 1984. City Administrator Tom Hedges indi- cated that Steve Bryant of West Publishing Co. had called and indicated that in regard to the Windtree plat, that West Publishing does have a sign indi- cating that its land to the east is intended for industrial use. Upon motion by Thomas, seconded Egan, it was resolved that the Minutes be approved with the exception on page 15 regarding Brittany 7th Addition, Project #409, re- lates to sanitary sewer improvements. All voted in favor. GENERAL OBLIGATION BOND SALES Ernie Clerk of Miller & Schroeder Municipals, Inc. was present and dis- cussed with the Council a proposed sale of $7,280,000.00 in G.O. Improvement Bonds and $4,410,000.00 Park and Recreation Bonds. It was recommended that the two issues be combined into one sale with bids to be received on October 3, 1984. After discussion, upon motion by Thomas, seconded Wachter, it was resolved that the Council set the sale date for the two G.O. improvement bond issues for 12:00 noon on October 3, 1984 at the City Municipal Center. All voted yes. Upon motion by Egan, seconded Wachter, it was resolved that a special meeting of the City Council be scheduled for 5:00 P.M. on October 3, 1984 at the City Municipal Center to consider the award of the aforementioned bond issues. All voted yes. PARK DEPARTMENT - NORTHVIEW ATHLETIC FIELD LIGHTING PROJECT #84-03 AND PROJECT #84-04 Mr. Hedges stated that the 1984 Parks Bond Referendum budgeted $105,000.00 for lighting of the four softball fields in Northview Park. Bids have now been received and the low bidder is Structural Contractors, with a total bid of $105,180.00. It was recommended that the low bidder be awarded the contract and upon motion by Wachter, seconded Egan, it was resolved that the low bid of Structural Contractors be and it hereby is awarded and the contract be authorized to be executed. All voted in favor. 1 a ) dZ pl~ Council Minutes September 4, 1984 SHERWOOD DRIVE & NORWOOD DRIVE - STOP SIGN PETITION A petition has been received from property owners requesting three-way stop signs on Sherwood and Norwood Drive. The staff recommended that the Petition be denied because of the precedent that it could set for additional requests further to the east of the intersection of Sheffield Lane and Sher- wood Way, and other three-legged intersections within the subdivision. It was suggested that one stop sign be placed on the corner of Norwood Drive in place of the existing Yield sign. Egan moved, Wachter seconded the motion to authorize the installation of one stop sign at the corner of Norwood Drive in place of the existing Yield sign. All voted in favor. SPECIAL ASSESSMENT DEFERMENT - LLOYD PALMQUIST Lloyd Palmquist submitted a letter requesting special assessment defer- ment due to hardship, based upon his worker's compensation status and the fact that his wife is legally blind, covering Lot 3, Block 1, Cedar Grove 1st Addition. Councilmembers discussed the options and how to investigate such requests, the staff noting that a number of requests of this nature are received from time to time. Wachter moved, Thomas seconded the motion to refer the request to the Special Assessment Committee and that also the staff acquire additional background information. All voted yea. CONSENT AGENDA The following consent agenda items were submitted and recommended by the staff for approval and implementation: 1. Personnel Items. It was recommended that Donald Buecksler be hired for the vacant park maintenance position. 2. Contractors' Licenses. A list of contractors licenses attached to the packet was submitted to the Council and the staff recommended the Council approve the requests. 3. Group W Cable - Petition - Project #423. Staff has received a Petition requesting the City prepare a feasibility report for the installation of street surfacing necessary to serve the Group W Addition and it was recom- mended that the Council receive the Petition and authorize the preparation of. the feasibility report. 4. Westbury 2nd Addition - Final Plat. The application of Gabbert Development Company for final plat approval of Westbury 2nd Addition was brought before the Council. The staff recommended that the final plat appli- cation be approved and that the Mayor and City Clerk be authorized to execute the related documents. R 84-41 2 Council Minutes September 4, 1984 5. Well #7 - Project #412 - Pumping Facility. The feasibility report for Well #7 under Project #412 has now been completed and it was recommended the Council receive the report and authorize the preparation of detailed plans and specifications. 6. Clearview 3rd Addition - Final Plat. The application of Joe Peterson for final plat approval for Clearview 3rd Addition was submitted to the Council and the staff recommended that the application be approved and authorize the appropriate officers to sign the related documents. R 84-42 Wachter moved, Egan seconded the motion to approve the foregoing consent agenda items. All voted yes. RAHN ROAD - FINAL ASSESSMENT HEARING - PROJECT #367 Mayor Bea Blomquist convened the public hearing regarding the final assessments for Rahn Road sidewalk providing for installation of sidewalk along the west side of Rahn Road to Cliff Road and Rahn Park. Mr. Colbert explained the project and Charles Bartholdi of Federal Land Company appeared and submitted objections to the assessments. He stated that Federal Land Company is now under contract to purchase the Burow property and that Federal Land is simply reserving its rights and will investigate the assessments further with the City staff. Smith moved, Wachter seconded the motion to continue the hearing -until the next regular meeting on September 18, 1984 at 7:00 p.m. All voted in favor. ROBIN LANE- PROJECT #368 - FINAL ASSESSMENT HEARING The Mayor next convened the final assessment hearing regarding streets and utility improvements under Project #368 for Robin Lane. Tom Colbert, the Public Works Director, reviewed the project with the Council including explaining the benefits that were derived by the adjoining property. The assessment computations were distributed to the Council and discussed by Councilmembers. Ken Hassler, an affected owner, was present and stated he objected to it, based upon no benefit to his property. Mr. Colbert discussed the revision in the assessments with Mr. Hassler and upon motion by Egan, seconded Smith, it was resolved that the public hearing be continued until October 16, 1984 at 7:00 p.m. at the Eagan Municipal Center. All voted in favor. - 3 Council Minutes September 4, 1984 DAKOTA COUNTY PLAT #1 - PROJECT #370 - FINAL ASSESSMENT HEARING The next hearing convened by the Mayor concerned the assessments for Project #370 for the Dakota County Plat #1 south of Cliff Road. Tom Colbert explained the revisions and the final rates for assessments in relation to the feasibility report rates and also discussed the project with the Council- members. There being no objections or appearances, Wachter moved, Egan seconded- the motion to close the hearing, to approve the assessment roll and authorize its certification to the County Auditor. All voted yes. SUNCLIFF 1ST ADDITION - PROJECT #388 - FINAL ASSESSMENT HEARING The final assessment hearing regarding Project #388 for Suncliff lst Addition streets and utilities, was then brought before the Council. Mr. Colbert detailed the assessments and the benefits to the adjacent property owners. He stated that no objections had been received. Smith then moved, Wachter seconded the motion to close the hearing, to adopt the final assess- ment roll for Project 438'8 and authorize certification to the County for collection. All voted yes. CEDAR CLIFF COMMERCIAL PARK - PROJECT #415 - STREETS & UTILITIES The City Council received the feasibility report for installation of streets and utilities to serve the Cedar Cliff Commercial Park and the public hearing was originally scheduled for September 4, 1984. Because legal notice was not completed timely, the staff recommended the Council continue the public hearing. Wachter moved, Egan seconded the motion to authorize the public hearing be continued until September 18, 1984 at 7:00 p.m. at the Eagan Municipal Center. All voted yes. COUNTY ROAD #30 - ALIGNMENT VACATION The City received a petition from adjacent property owners requesting that the curvilinear alignment of County Road #30 (Diffley Road) previously located west of Blackhawk Road, be vacated, due to the fact that the section of County Road is presently being realigned through construction of County Contract #30-01 (City Project #306). It was noted that the right-of-way has been conveyed to the City automatically after the City and County approved the plans _and contract for construction alignment. After the hearing was convened and following discussion, upon motion by Wachter, seconded Egan, it was resolved that the public hearing be closed and the Council authorize the vacation of the old alignment of County Road #30 west of Blackhawk Road, noting that the City has waited about 30 years for the change in alignment. All voted in favor. R 84-43 4 Council Minutes September 4, 1984 1984 CITY BUDGET Tom Hedges submitted to the City Council a proposed 1985 Budget which has been drafted by the office of the City Administrator with the assistance of the Director of Finance during the months of July and August. The budget being presented was for $5,776,000.00 for General Fund Departmental Operations and the City Council has recommended that it be reduced to approximately $5,275,000.00. There were no comments or suggestions from members of the audience and after discussion by the Council, Egan moved, Thomas seconded the motion to approve the budgetary process to date and direct further considera- tion of the budget by the City Council. It was noted that a copy of the proposed budget is available at the City Hall for review by members of the public. All voted in favor. TIRES PLUS STANDARD - AMOCO STATION - CONDITIONAL USE PERMIT On August 7, 1984, the City Council discussed the conditional use permit application for Tires Plus Standard on Cedar Avenue and further investigation by the staff was requested at that time. Mr. Hedges understood that a new owner has purchased the station and intends to comply with all City require- ments. There were no appearances. Wachter moved, Egan seconded the motion to renew the conditional use permit for a 90 day period with the understanding that the owner will, within that time, comply with the City ordinance require- ments for signs and bathroom facilities, and in the event that there is no compliance, the conditional use permit will be terminated. All voted in favor. - BOATING AND RELATED WATER ACTIVITIES ORDINANCE The issue concerning the Boating and Related Water Activity Ordinance was brought before the Council and Mr. Hedges recommended that the Council con- tinue consideration until a--completed draft is submitted for review. Egan moved, Wachter seconded the motion to accept the recommendation to continue the consideration until the Ordinance draft is completed. All voted in favor. THOMAS LABS PLACE - PRELIMINARY PLAT The application of Dominium Group by Jack Safar for preliminary plat approval of Thomas Lake Place consisting of 238 multiple dwelling units on approximately 17.5 acres was considered by the Council. Mr. Hedges introduced the subject and Dale Runkle, City Planner, detailed the application for the Council. The Advisory Planning Commission recommended approval subject to conditions. The project is part of the Blackhawk Park Planned Development 5 Council Minutes September 4, 1984 zoned R-4 with the Comprehensive Guide listing the parcel as R-2 (Mixed Resi- dential). Two buildings of 119 units each would be built on the site with underground garages accommodating 245 automobiles with 238 parking spaces provided on grade. There was discussion concerning parking and additional space would be available if necessary, on the site. The Planning Commission had certain questions including density which was discussed by the City Planner noting that the density maximum would be 15.8 units per acre under R-4 areas with a proposal of 15.5 units per acre. The park dedication line has been estalished to the mutual satisfaction of the applicant and the Parks Director with the movement of tennis courts and swimming pool illustrated on the plan. Elevation sitings were submitted to the city from the east and from the south. Jack Safar was present, as was the architect on the project. Jean Parranto, the developer of Lake Park Shores to the south, appeared and sub- mitted certain pictures of the property and was mainly concerned about the size of the buildings and whether they would properly blend into the terrain. He objected-to the site distance drawings and requested the settings of the buildings from various directions. He suggested a reduction in the height of the building and further, that the City study the plans and try to move the southern most building north about 40 feet to save some of the higher trees. Don Udecker, the architect, indicated the finished floor plan is 951 feet above sea level, and the building is 43 feet tall. It is his opinion that the pitched roof would soften the effect of the building in the heavily wooded site. Several other neighboring owners were also present and also had objec- tions. The Mayor was concerned about the shoreline and the affect on Thomas Lake together with the density of the proposed development and requested that the Blackhawk Park EIS be reviewed along with the Shoreland Ordinance and other existing ordinances. '.There were concerns about distances from the lake and potential bounce of the lake in heavy rainstorms. - Councilman Smith asked whether the buildings could be moved to the north and west but the answer given was that it would take more fill and it would also remove additional trees. Mr. Safar indicated the southern part of the building could be moved 10 to 15 feet to the north, however. Councilman Wachter also discussed the potential moving of the building and suggested that additional research be discussed, including the Shoreland Ordinance, the affect on Thomas Lake, the affect on schools, potential erosion and topo- graphical problems, water run-off and impact on the trees. Wachter moved, Smith seconded the motion to continue consideration of the application until the October 2, 1984 meeting. - In addition, the applicant was asked to submit further information including diagrams showing the location of the buildings being proposed and their impact on the site. All voted yes. SEE PLAT FILE 6 Council Minutes September 4, 1984 LEXINGTON SOUTH PLANNED DEVELOPMENT - AMENDMENT The application of Lexington South Associates for consideration of an amendment to the Lexington South Planned Development to establish a concept plan for the 194.7 acre commercial portion of Lexington South PD was next considered by the Council. The Advisory Planning Commission had utilized John Voss, consulting planner, to examine the Lexington South Planned Development and a report dated August 17, 1984 was submitted for the Council's considera- tion. Mr. Runkle first briefed the Council showing some of the proposed changes in uses with the single tier neighborhood business on the west and the north. John Voss was also present and answered questions and discussed his report. Jim Curry and Mark Ravich appeared for the applicants. The Advisory Planning Commission accepted the report and recommended acceptance by the City Council. There were no objections to the proposal and after considerable discussion, Thomas moved, Wachter seconded the motion to approve the concept plan, subject to the following recommendations: 1. All exhibits in the Planner's report shall be included. 2. A circulation plan shall be prepared including a plan for pedestrian traffic. 3. Lot F shall be limited to Limited Business. 4. Final review by the Advisory Planning Commission of the amended draft of Planned Development Agreement shall be required. All voted in favor. DOWNTOWN EAGAN 1ST ADDITION - PRELIMINARY PLAT The application of Tomark Development Company for preliminary plat approval for Downtown Eagan 1st-Addition, containing 3 commercial lots and two outlots on approximately 14 acres was brought before the Council. The Advisory Planning Commission recommended denial for reasons specified in the Planning Commission minutes. Mr. Runkle reviewed the application and explained that one of the Planning Commission's main concerns was whether to start the project in one of the peripheral areas with a strip center and then later to develop the core area. Several reasons were voiced by Planning Commission members, including a lack of an architectural theme for the entire development, or, pedestrian scheme and other details that were not included for the entire development at the present time. Mr. Curry and Mr. Ravich were present and stated that they felt there was a need for such a center. Mr. Voss suggested an amendment to the Planned Development Agreement so that all sides of the building would be of standard design construction if approved. 7 Council Minutes 4 September 4, 1984 Councilman Smith was concerned about the 20,000 square foot minimum initial construction for CSC District and noted that the property was origi- nally intended as CSC property and he would object to approving the construc- tion of a center of less than 20,000 square feet initially in the project. Mr. Ravich stated that the proposal, including a 10,000 square foot building would meet the neighborhood business zoning requirements. Mr. Wachter sug- gested having the store fronts face east to avoid the west wind for energy conservation purposes. Mr. Voss also suggested limits on the timing for expansion of the initial project to at least 20,000 square feet. Councilman Smith moved, Thomas seconded the motion to approve the concept of a neighbor- hood center provided that CSC zoning requirments are met requiring 20,000 square foot minimum in the initial development and including the same reasons as cited by the Planning Commission in its minutes at its meeting of August 28, 1984; further, that no action officially be taken on the plat and if the applicant requests deliberation of the plat, then the application shall be submitted to the Advisory Planning Commission for further review. All voted in favor. SEE PLAT FILE FLOUR BIN/BURGER KING - PRF.LIqINARY PLAT The application of Lynn Reimer for preliminary plat approval of a 3.2 acre parcel containing 4 commercial lots located in the southeast quadrant of Nicols Road and Cliff Road for Flour Bin International, was then considered by the City Council members. Mr. Runkle detailed the application and indicated that at the July Planning Commission meeting, four uses were proposed for the site and has now been amended for use by two restaurants only, consisting of Burger King and Flour Bin. The Planning Commission was concerned with access from Cliff Road, and it was noted that the major access would be from Nicols Road. Antennas were agreed to be no more than one per building to avoid any conflict with radio station WAYL, to the east. There were no objections to the application and the Advisory Planning Commission recommended approval, subject to conditions. Smith moved, Thomas seconded the motion to approve the application, subject to the following conditions: 1. A detailed landscape plan shall be submitted and approved by staff and a landscape bond for an adequate amount should be submitted and not released until one year after the landscaping has been completed. 2. The applicant shall apply for a conditional use permit for the drive-up facility of the Burger King Restaurant. 3. The proper permits shall be applied for in order to obtain signage for the two restaurants. 4. There shall be asphalt surfacing on the parking lot and concrete curbing shall be installed around the perimeter of the parking area. 8 Council MinutesK September 4, 1984 5. A lighting plan shall be submitted and reviewed by City staff. 6. Curb medians and islands shall be placed in accordance with the exhibit in order to channel the circulation. 7. The plat shall be reviewed by the Dakota County Plat Commission because of the access onto Cliff Road. The plat should be subject to the Plat Commission's comments and recommendations. The plat should be subject to the Park Commission's review and comment for park dedication for commercial industrial property. 8. All other City ordinances shall be adhered to. 9. A detailed grading plan depicting existing and proposed two-foot contour intervals and proposed drainage patterns along with a detailed erosion control plan shall be submitted to the Engineering Department for approval. 10. If installed privately, plans and specifications for utility exten- sions or connections shall be prepared by a registered engineer and submitted to the Engineering Department for approval. 11. The maximum width for access onto Cliff Road and Nicols Road shall be 32 feet from face of curb to face of curb. 12. A 40-foot half right-of-way shall be dedicated for Nicols Road. 13. Easements shall be dedicated as referenced within this engineering report. 14. Concrete islands shall be required within the parking lot area according to staff's recommendations. 15. Sidewalks where parking abuts shall be a minimum of 10 feet wide. 16. This development shall be responsible for upgrading trunk area water assessments over parcel 020-4, trunk area storm sewer over the entire parcel, lateral benefit from trunk water main on Nicols Road, and lateral benefit from trunk sanitary sewer along the east side of this development at the rates in effect at the time of final platting. 17. All additional costs of developing this proposed area shall be the responsibility of this development. 18. A plan to buffer the south and east areas between the existing residences and the commercial property shall be submitted and approved by City staff. All members voted yea. SEE PLAT FILE 9 Council Minutes September It, 1984 GARY HARRIS - SETBACK VARIANCE The application from Gary Harris for setback variance for 15 foot rear setback along Galaxie Avenue on Lot 19, Block 2, Safari Estates was brought before the Council. Mr. Runkle explained that the setbacks to the right-of- way in the front and rear of Lot 19, only a 26 foot wide area, was left to construct a house and thus the hardship resulting. Mr. Harris was present and requested favorable action on the application. Thomas moved, Egan seconded the motion to approve the application, subject to the following conditions: 1. The applicant shall provide suitable landscape screening to help soften the visual impact of the house to Galaxie Avenue. 2. All other ordinances and setbacks shall be adhered to. All voted yes. S & W INDUSTRIAL ACRES - PRELINIINARY PLAT The application of J. E. Parranto Associates for preliminary plat approval of S & W Industrial Acres consisting of 16.85 acres and containing three industrial lots came before the Council. Mr. Runkle noted the Advisory Planning Commission recommended approval subject to certain conditions and that the developer is interested in building on one of the lots. There were no objections to the application. Wachter moved, Egan seconded the motion to approve the application subject to the following conditions: 1. The plat shall be reviewed by the Minnesota Department of Transporta- tion because the plat abutts state right-of-way. 2. The plat shall be subject to commercial park dedication on the undeveloped lots. 3. All other City ordinances shall be adhered to. 4. The intersection of the public street and Old Highway #13 shall be shifted northeasterly to accomodate the 2% approach slope requirement. 5. A detailed grading and erosion control plan should be submitted to the Engineering Department for approval prior to final platting approval. 6. Storm sewer will be required to collect runoff from this development and transmit into pond AP-6. 7. This development shall be responsible for the installation of streets and utilities for this development. 10 Council Minutes September 4, 1984 8. A 60-foot right-of-way shall be dedicated on the plat for the public street. 9. Easements of sufficient width shall be dedicated over the storm sewer required between the public road and pond DP-6. 10. A 10-foot utility easement shall be required to be dedicated adjacent all public right-of-way with 5-foot drainage and utility easements being dedicated adjacent all remaining lot lines. 11. The public streets shall be named prior to final plat approval. 12. All costs associated with the installation of the streets and utilities will be the sole responsibility of this proposed development. All members voted in favor. SEE PLAT FILE JOHN GRUIDL - CONDITIONAL USE PERMIT - USED CAR SALES John Gruidl submitted an application for conditional use permit to allow used car sales at the Eagan 76 service station at 4195 Nicols Road. The Advisory Planning Commission reviewed the application and recommended approval subject to conditions. The proposal would provide for a 2,500 square foot area to contain no more than 10 automobiles. He also requested that three signs be permitted for the dealership. It was noted that a potential parking problem and capacity problem could occur if the service station had a large number of vehicles being worked on and that the station rents trucks and trailers which could also contribute to the parking problem. John Gruidl was present and stated that he understood that snow storage could present a problem for the location of automobiles on the site. Council- man Smith was concerned about the proposed use indicating it would be a bad site for that purpose. Because of the existing use as a filling station, signs could be a nuisance, parking and layout of the project could become a problem and that policing the use could become an administrative problem. He noted the site is already being used for filling station purposes. Councilman Wachter and Thomas stated there was sufficient area and the use could be controlled by conditional use permit. Mr. Gruidl indicated he could not at the present time afford a large lot, but intended to expand his business and he would then move his site. Smith moved, Blomquist seconded the motion to deny the application for the reasons cited above. Those in favor were Smith, Blomquist and Egan; those against were Thomas and Wachter. 11 4r-ft Council Minutes September 4, 1984 LEXINGTON STANDARD CORPORATION - I.R. FINANCING The application of Lexington Standard Corporation for I.R. Financing in the amount of $825,000.00 now changed to $735,000.00 was considered by the Council. The request was to schedule a public hearing for October 2, 1984 to consider the financing. Wachter moved, Egan seconded the motion to schedule the public hearing for October 2, 1984 at 7:00 p.m. at the City Municipal Center. All members voted yea. RICHARD NORDLUND - I.R. FINANCING An application was brought before the Council from Richard Nordlund for industrial financing for $610,000.00 for 7,000 square foot office building at Pilot Knob Professional Park. Smith moved, Thomas seconded the motion to schedule a public hearing for October 2, 1984 at 7:00 p.m. at the Eagan Municipal Center. All voted in favor. HOTEL PROJECT - I.R. FINANCING Another application was submitted for industrial financing for a hotel project in the amount of $7,000,000.00 to be located at the intersection of Cliff Road and I-35E. Representatives of the applicant were present and indicated that three other uses are also intended for the site, including auto service, convenience store and office building. There was discussion as to how much funding would be available for the applicant and the applicants requested an amendment to the application to provide for $8,000,000.00. Wachter moved, Thomas seconded the motion to schedule a public hearing before the City Council on October 2, 1984 at the Eagan Municipal Center at 7:00 p.m. All voted yes. GROUP W CABLE - BUILDING PERMIT REQUEST An application for special consideration from Group W Cable to secure a building permit prior to final platting was considered by the Council. Jim Commers was present and explained the reasons noting an oversite on behalf of the applicant, but that hardship exists in order to get the building under construction at the earliest possible time. He indicated the objective is to get the system activated by November 1, 1984 which can be done if the permit is granted. He further stated that Group W has submitted all necessary infor- mation for the approval of the final plat, but delay in the construction of the headend facility could further hinder the continuance of the project on time. Noting the hardship, Smith moved, Thomas seconded the motion to approve the application, with the understanding that the final plat will be completed expeditiously and a no occupancy will be granted until the process is com- plete. Mayor Blomquist was concerned about the possible precedent involved in granting the variance. Those in favor were Egan, Thomas and Smith. Those against were Blomquist and Wachter. 12 NV R:" . Council Minutes September 4, 1984 STAR CITY PROGRAM The City Administrator requested formal action by the Council to accept a recommendation of the Economic Development Commission to submit the Star City document to the State Department of Energy and Economic Development for its review and comment. The labor survey has been mailed to the state and is under review while the remainder of the document will be presented about September 10, 1984. Both Mayor Blomquist and Mr. Hedges detailed the progress of the Star City project. Thomas moved, Egan seconded the motion to authorize submission of the Star City documents to the State Department of Energy and Economic Development with the understanding that any amendments can be made upon final review of the documents at the September 12, 1984 special city council meeting. All voted in favor. CITY CELEBRATION COPWTTEE There was discussion concerning the concept of a City Celebration Com- mittee for the 125th birthday of Eagan as a Township, in 1985. The history book, 125th anniversary celebration, the use of the Lone Oak Tree and other aspects of the City history were discussed for potential inclusion in the celebration possibly during the 4th of July weekend during 1985. I-494 PLANS AND SPECS The staff has reviewed the plans and specifications for the I-494/East Blue Gentian Road project and recommended approval. Smith moved, Thomas seconded the motion to approve the plans for S.P. 1985-69 (I-494 and East Blue Gentian Road) and authorize the Mayor and City Clerk to execute the documents. All voted yea. COACHMAN ROAD - CONTRACT #84-17 E The bids have been received for the Coachman Road Treatment Plant, streets and parking lot and -it was recommended that the low bidder, Lund Asphalt, in the sum of $88,957.00 be awarded. Thomas moved, Wachter seconded the motion to award the contract to Lund Asphalt in the amount described above. All voted in favor. CEDAR CLIFF COMERCIAL PARE - CONTRACT #84-20 The plans have been received for the Cedar Cliff Commercial Park streets and utilities under Contract 484-20 and it was recommended that although the hearing has not been held to approve the plans, that in order to expedite the project, that the bids be advertised for an opening to be held at 10:30 a.m. on Friday, September 28, 1984 at the City Municipal Center. Smith moved, Thomas seconded the motion to approve and implement the recommendation. All Councilmembers voted affirmatively. 13 Council Minutes September 4, 1984 GOPHER SMELTING COMPANY A bid has been received from the Minnesota Pollution Control Agency to take soil tests and vegetation tests near the Gopher Smelting plant and Wachter moved, Egan seconded the motion to authorize the staff to proceed through the MPCA for the soil and vegetation tests. All voted in favor. SPECIAL MEETING - SEPTEMBER 12, 1984 A special meeting of the City Council to discuss the proposed 1985 budget commencing at 6:30 p.m. at the Municipal Center on September 12, 1984 was scheduled. JOINT CABLE COMMISSION REPORT Councilman Smith, who is the Chairman of the Eagan/Burnsville Joint Cable Commission reported on the following items regarding the Commission: 1. Staffing - A recommendation is being made by the Committee to extend Ann Bevis' employment with the understanding that her employment can be termi- nated with 60 days notice. Smith moved, Thomas seconded the motion to imple- ment the recommendation. All voted yes. 2. Budget - Mr. Smith indicated that the budget has been adopted by the Joint Commission and-will be submitted to the respective City Councils. 3. Bylaw Changes - Councilman Smith then discussed Bylaw changes before the Commission including a requirement that a Councilmember be on the Commis- sion from each city. Egan moved, Thomas seconded the motion to implement the recommendation on behalf of the City of Eagan. All voted yes. CAPONI VS. CITY OF EAGAN City Attorney Paul Hauge again discussed with the Council the current status of the action entitled Caponi vs. City of Eagan and recommended that the Council-authorize the LeFevere, Lefler law firm to be employed as co- counsel in the action with the City Attorney's office. Smith moved, Wachter seconded the motion to authorize the implementation of the use of the LeFevere, Lefler law office for this purpose as co-counsel. All voted in favor. 14 Council Minutes September 4, 1984 COUNCIL Pu r1IG - NOVEMBER 6, 1984 Upon motion by Wachter, seconded Smith, it was resolved that the regular council meeting of November 6, 1984 be changed to October 30, 1984 at 7:00 p.m. at the Municipal Center, due to the November 6 general election date. All voted in favor. CHECKLIST Wachter moved, Egan seconded the motion to approve the following check- list dated: September 4, 1984; $484,154.14 All voted yes. ADJOURNMENT Upon motion duly made and seconded, the meeting adjourned at 11:45 p.m. All voted yea. PHH Ct erk 15