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08/27/1985 - City Council Special MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA AUGUST 27, 1985 A special meeting of the Eagan City Council was held on Tuesday, August 27, 1985, at 6:30 p.m., at the Eagan Municipal Center. Present were Mayor Blomquist and City Councilmembers Egan, Smith, Wachter and Thomas. Also present were Director of Finance VanOverbeke, Director of Public Works Colbert, Director of Parks & Recreation Vraa and City Administrator Hedges. PUBLIC WORKS GARAGE ADDITION City Administrator Hedges reported that an all employee committee has been meeting with representatives of Jack Boarman Architects, Inc., to review concepts and alternatives for the proposed addition to the Public Works Maintenance Garage facility. He further stated that a Public Works Committee meeting was held on August 15, 1985, at which time City Councilmember Wachter had an opportunity to review in detail the various alternatives that were being considered by the Committee and architect. The City Administra- tor further indicated that before the architect can proceed any further with various schemes, action is requireti to establish a budget and desirable concept plan for the proposed Public Works Garage addition. Mr. Jack Boarman and David Kroos both representing Jack Boarman Architects, Inc., appeared and presented several alternatives for considering an addition to the Public Works Maintenance Garage facility. He stated that site plans were reviewed for both schemes A and B and that these schemes were based on a budget of $600,000 - $650,000. Mr. Boarman then stated that after the Director of Public Works and Director of Parks & Recreation completed an inventory of all operating maintenance equipment, it was recognized and proposed that a larger facility be considered to meet both present and future storage needs. Mr. Boarman emphasized the necessity of organizing a central equipment and fuel dispensing location, further stating that the City will benefit through inventory control and greater efficiencies in record keeping. He further stressed the importance of centralized fuel dispensing at the Public Works Garage Maintenance facility which provides security by requiring all police vehicles to fuel at the garage location. Mr. Boarman indicated that the last addition to the Public Works Garage was a $14,000 pole building in 1977. He further stated that many vehicles have been purchased in the past few years and with the expected growth, additional space will be required making a larger addition a necessity at this time. Mr. Boarman also discussed the concept of acquiring land to build a satellite Public Works Garage facility in the future that would also provide space for cold storage to be located in the southeastern area of the City. He further stated that the current site of the Water Treatment Plant and Public Works Garage will not accommodate all the long-range needs for both facility and outside storage needs. The City Administrator presented a financing plan for the proposed Public Works Garage Addition stating that approximately $900,000 - $950,000 can be available in 1986 if the remaining entitlements for federal revenue sharing are earmarked for the project in addition to general fund expenditure commitments for both 1985 and 1986. Special Council Minutes August 27, 1985 Mr. Boarman stated that plans and specifications should be ready for review and bidding by December, 1985, and construction is to be completed in the summer of 1986. After further discussion and review by the City Council, a motion was introduced by City Councilmember Thomas, seconded by City Councilmember Wachter, with all members voting in favor, that the architects be directed to proceed with the preparation of more detailed plans considering Scheme B - 2 which is considering a larger addition to the Public Works Garage'as presented. IDB AGREEMENT/CITY OF MENDOTA HEIGHTS City Administrator Hedges stated that resolutions were prepared by the city of Mendota Heights to exercise the Joint Powers Agreement allowing the City of Eagan to transfer $3,260,000 of tax exempt status for selling industrial revenue bond financing to the city of Mendota Heights. Mr. Larry O'Shaughnessy appeared on behalf of the city of Mendota Heights with the proper documentation and at the request of the City Council, reviewed the project that was proposed in their community. After further review, a motion was introduced by City Councilmember Smith, seconded by Councilmember Wachter, with all members voting in favor, that a Joint Powers Agreement be approved between the city of Mendota Heights and the City of Eagan to allow the transfer of $3,260,000 of tax exempt industrial revenue bond entitlement funds from the City of Eagan to the city of Mendota Heights to allow for partial funding of a new conference center in the city of Mendota Heights. R 85-53 PROPOSED 1986 BUDGET R 85-54 R 85-55 The City Administrator presented the 1986 budget outlining general fund expenditures that were proposed by all department heads and his revised budget that was submitted for consideration. He further indicated that a specific review of manpower and capital equipment was included for City Council considera- tion. The City Administrator stated that the 1986 budget that he is proposing would raise the mill rate by 1.808 mills, however, due to recent changes in the homestead tax credit, most all residential property owners would realize a property tax decrease despite the mill rate adjustment. Director of Finance VanOverbeke reviewed the breakdown of the proposed mill rate distribution, how the assessed valuation if calculated and further the impact on each house unit. for taxes payable. He further reviewed all proposed revenues stating that certain permit fees were increased due to historic information and departmental projections. All departmental budgets were reviewed in detail by the City Council. While reviewing each departmental request, the City Administrator's budget was revised to specifically reflect a reduction in the number of manpower and capital equipment as proposed. Special Council Minutes August 27, 1985 City Councilmembers generally agreed that a mill rate should not exceed approximately one-half to three-fourths for mill increase and further that revenue projections for permits and project administration should be reduced. After an extensive review, the City Administrator was directed to make a number of modifications both to expenditures and revenues in addition to special research in several areas where programs or expenditures were questioned by the City Council. This information will be presented at the next special budget workshop to be held on September 10, 1985. OTHER BUSINESS There being no additional business, the meeting was adjourned at 11:50 P.M. TLH City Clerk August 27, 1985 Dated