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09/17/1992 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN, CITY COUNCIL Eagan, Minnesota Thursday, September 17, 1992 A regular meeting of the Eagan City Council was held on Thursday, September 17, 1992, at the Eagan Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Awada, McCrea, and Pawlenty. Also present were City Administrator Hedges, Community Development Director Dale Runkle, Director of Public Works Tom Colbert, and City Attorney James Sheldon. City Administrator Hedges said there had been a request to move Administrative Agenda Item 2, Request for Use of Propane Cannons for Deer Control, to Department Head Business/Police Department, Item 3; and Administrative Agenda Item 3, Final Plat, YMCA 1st Addition, to the Consent Agenda, Item M. Under the Consent Agenda, there is one additional Personnel Item: Item 3, Touch Football League Officials. Pawlenty moved, Wachter seconded, a motion to approve the agenda for the September 17,1992, regular City Council meeting as amended. Wachter moved, Awada seconded, a motion to approve the minutes of the September 1, 1992, regular City Council meeting. Aye: 5 Nay: 0 Pawlenty moved, Wachter seconded, a motion to approve the minutes of the July 7, 1992, special City Council meeting. Aye: 5 Nay. 0 POLICE DEPARTMENT /HUNTING PERMITS Pawlenty moved, Awada seconded, a motion to approve special hunting permits for Robert Sandeen on property located at the intersection of Yankee Doodle Road and Lexington Avenue and for Steve Huetd on property located at 1300 Deerwood Drive. Aye: 4 Nay: 0 Abstain: 1 (Wachter) POLICE DEPARTMENT /ALTERNATIVE DEER CONTROL PROGRAM Mayor Egan introduced this item as expansion of the area involved in the Department of Natural Resources' 1991 -1993 Alternative Deer Control Program. Jon Parker of the DNR said they would like to include an area of Ft. Snelling and land along the border in order to keep the deer from moving out of the hunt area. He indicated the DNR had obtained written permission from Joseph Kennealy to include his property in the hunt and permission will be required of the City to use a small portion of City property. Mr. Parker went on to say that he had contacted John Yanta who recently obtained a special hunting permit from the City to bow hunt the Kennealy property and informed him that he will not be permitted to hunt the property on the weekends designated for the DNR program. Mr. Parker reported that Mr. Yanta had no objections. Awada moved, Wachter seconded, a motion to approve the expansion of the DNR Alternate Deer Control Program boundaries and approve the use of City owned property during the remainder of the 1991 -1993 deer control program. Aye: 5 Nay: 0 Page 2 /EAGAN CITY COUNCIL MINUTES September 17, 1992 FINANCE DEPARTMENT /POLICY FOR BIDS /QUOTATIONS Mayor Egan introduced this item as the proposed City policy for obtaining quotations/bids. Councilmember McCrea suggested more be done to insure that local businesses are made aware of bid opportunities. McCrea moved, Wachter seconded, a motion to approve the proposed City policy for obtaining quotations and bids. Aye: 5 Nay: 0 POLICE DEPARTMENT /ROBERT POLLOCK REQUEST Mayor Egan introduced this item as a request for the use of propane cannons for deer control. City Administrator Hedges explained the request from Robert Pollock who leases farm property between I -35E and Lexington Avenue, just north of Yankee Doodle Road. Mr. Pollock was present and said he was planning to use the propane cannons at the suggestion of the Department of Natural Resources and the U. S. Department of Agriculture's Division of Animal Damage Control. He said the property was in an isolated area with an apartment complex as his nearest residential neighbor. A number of questions were asked including whether or not the deer become immune to the sound of the cannons. Jon Parker of the DNR said they do, so it is suggested that the devices be moved often to prolong their efficiency. Councilmember Wachter was concerned that the noise would be distressing to the neighbors, especially since the noise would continue 24 hours a day. He was not in favor. Mr. Pollock said he did not plan to use the cannons all the time. He said he would need them only a month and would run them a few days, then shut them off and move them. Councilmember McCrea said she was willing to approve the request provided that if complaints are received, the propane cannons will be shut down. Mr. Pollock agreed. McCrea moved, Awada seconded, a motion to approve a request by Bob Pollock to utilize propane cannons for the purposes of deer control on the Sell farm located between I -35E, Yankee Doodle Road and Lexington Avenue. Aye: 3 Nay: 2 (Pawlenty & Wachter) In reference to the Personnel Items, Councilmember McCrea again encouraged the hiring of people of color. Mayor Egan noted that while Councilmember Wachter's position of hiring the most qualified was well taken, he agreed with Councilmember McCrea saying the City must make every effort to reach all possible candidates and encourage their application. A. Personnel Items Item 1. Police Officers - -It was recommended that the hiring of Robert Stephens, Jennifer Wills, Christopher Erickson, and Duane Pike as police officers be approved subject to successful completion of the City's physical, psychological and drug testing procedures. Item 2. Seasonal Park Maintenance Workers --It was recommended that the hiring of Mark Kesti and Stanley Schneider as Seasonal Park Maintenance Workers be approved. Item 3. Touch Football League Officials --It was recommended that the hiring of Jeff Freeman, Joey Schoohneester, Tony Lancette, Daniel Gerenz, Mark Samstad and Ken Freeman be ratified. - n ti- .0` *0 Page 3 /EAGAN CITY COUNCIL MINUTES September 17, 1992 B. Plumbers Licenses It was recommended that the Plumbers Licenses for the plumbing contractors listed in Exhibit A be approved. C. Approval of Manager for On -Sale Liquor License. Applebee's Restaurant It was recommended that Lisa Herboldt be approved as manager for the on -sale liquor license for Applebee's Restaurant. D. Contract 92 -12. Receive Bids /Award Contract (Doppler Addition - Streets & Storm Sewer) It was recommended that the bids for Contract 92 -12 ( Poppler Addition - Streets & Storm Sewer) be received and consideration of the contract award continued to coincide with final plat approval or October 30, 1992, whichever is first. E. PrQject 642, Receive Feasibility Reps /Order Public Hearing (Crestridge Drive - Streeta) It was recommended that the feasibility report be received for Project 642 (Crestridge Drive - Streets) and a public hearing ordered to be held October 20, 1992. F. Contract 92 -14. Approve Plans /Authorize Advertisement for Bids (Crestridge Drive) It was recommended that the plans and specifications for Contract 92 -14 (Crestridge Drive - Streets) be approved and the advertisement authorized for a bid opening at 10:30 a.m. on Friday, October 16, 1992. G. Contract 91 -11. Approve Change Order #1 (Well #161 It was recommended that Change Order #1 to Contract 91-11 (Pump and Pumphouse #16) be approved and the Mayor and City Clerk authorized to execute all related documents. H. Project #589R. Receive Final Assessment Roll (Elrene Road & Trails End Road - Streets & Ut ilities ) It was recommended that the final assessment roll for Project 589R (Elrene Road & Trails End Road - Streets & Utilities) be received and a public hearing scheduled for October 20, 1992. I. Resolution and Ratification of Stipulation of Settlement. Joel & Elaine Greer It was recommended that ratification of previous City Council action be ratified and a resolution approved adopting the settlement agreement for Joel & Elaine Greer relative to public improvement project #543R as presented. R -92.80 J. Final Plat. Coventry Pass 4th Addition It was recommended that the final plat for Coventry Pass 4th Addition be approved. K Resolution. Dakota County Landfill Abatement Funding Application R -92.81 It was recommended that the City of Eagan, Dakota County landfill abatement funding application for 1993 be approved. R -92.82 Page 4/EAGAN CITY COUNCIL MINUTES September 17, 1992 L. Adopt Resolution Setting Public Hearing for Refunding $11.350.000 Multi - Family Housing Revenue Bonds - Cinnamon Ridge Project It was recommended that a public hearing be set for 7:00 p.m. on October 8, 1992, for the purpose of considering the proposed issuance of refunding bonds for the Cinnamon Ridge Partnership. R -92.83 M. Final Plat. YMCA 1st Addition It was recommended that the final plat for the YMCA 1st Addition be approved. R- -92.84 Wachter moved, McCrea seconded, a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 FINAL ASSESSMENT HEARING /DELINQUENT UTILITY BILLS Mayor Egan introduced this item as the final assessment hearing for delinquent utility bills. Mayor Egan advised Stan Piekarski, who was in the audience, that his objection had been noted. Pawlenty moved, McCrea seconded, a motion to close the public hearing, approve the final assessment roll and authorize its certification to the County for collection. Mr. Piekarski reiterated his objection to the Storm Drainage Utility Fee as well as a number of other issues related to his property. After discussion, it was determined that the Public Works Committee will meet with Mr. Piekarski to review his concerns. Larry Oldenburg, 625 Diffley Road, presented a letter of objection to the Storm Drainage Utility Fee and asked that because he maintains the area around one of the City's pressure reducing stations, that some type of "trade" be worked out. Aye: 5 Nay: 0 FINAL ASSESSMENT HEARING /PROJECT 621 Mayor Egan introduced this item as Project 621, Final Assessment Hearing (Manor Lake 4th Addition - Streets & Utilities). Because neither Robert Middlemist, the developer, nor his attorney, Todd Rapp, were present, the public hearing was continued to the end of public hearings. PROJECT 639 /ALDRIN DRIVE Mayor Egan introduced this item as Project 639, Aldrin Drive (Streets & Utilities). Director of Public Works Colbert said that a feasibility report was prepared in response to a petition from Alscor Investors Joint Venture and Opus Corporation. After review of the report with the property owners, the project was scaled back and has resulted in a revised feasibility report. Mr. Colbert said the project as outlined in the revised report is acceptable to the property owners. Mark Hanson of Bonestroo, Rosene, Anderlik and Associates described the project. Mark Anderson, real estate developer for Opus Corporation, and Ralph Dahr of A & H Cartage were present and indicated they had worked closely with staff and were in favor, of the project. Wachter moved, Pawlenty seconded, a motion to close the public hearing and approve Project 639, Aldrin Drive - Streets & Utilities) Aye: 5 Nay: 0 Page 5 /EAGAN CITY COUNCIL MINUTES September 17, 1992 VACATE EASEMENTS /DEERWOOD SCHOOL ADDITION Mayor Egan introduced this item as the vacation of easements in the Deerwood School Addition. There was no one in the audience who wished to address this item. Pawlenty moved, Wachter seconded, a motion to close the public hearing and approve the vacation of drainage and utility easements as described for the Deerwood School Addition. Aye: 5 Nay: 0 VACATE EASEMENTS /OUTLOT A COVENTRY PASS ADDITION Mayor Egan introduced this item as the vacation of easements, Outlot A, Coventry Pass Addition. There was no one in the audience who wished to address this item. McCrea moved, Awada seconded, a motion to close the public hearing and approve the vacation of drainage and utility easements as described for Outlot A, Coventry Pass Addition. Aye. 5 Nay: 0 VACATE EASEMENTS/WOODLANDS NORTH ADDITION Mayor Egan introduced this item as the vacation of easements, Lot 8, Block 2, and Outlot D, of the Woodlands North Addition. There was no one in the audience who wished to address this item. McCrea moved, Wachter seconded, a motion to close the public hearing and approve the vacation of drainage and utility easements as described over Lot 8, Block 2, and Outlot D, of the Woodlands North Addition. Aye: 5 Nay: 0 FINAL ASSESSMENT HEARING /PROJECT 621 Mayor Egan introduced this item as Project 621, Final Assessment Hearing (Manor Lake 4th Addition - Streets & Utilities). Robert Middlemist and his attorney, Todd Rapp, were still not present; however, the public hearing was begun. City Administrator Hedges provided a brief background of this item. Mr. Hedges reported that the errors in the assessment roll had been resolved but noted that one issue remained involving how the City arrived at the percentages used to estimate project costs. City Attorney Sheldon explained that standard percentages have been used by the City for many years. He said while only certain items are billed, many additional costs are incurred. Therefore, he was of the opinion that the fees are justified. Mayor Egan added that Mr. Middlemist did not agree with the appraisal done at the time of the public hearing; however, he and his attorney have indicated they do not want another appraisal. Councilmember Wachter pointed out that since the principals for this project were not present, it was an indication they had accepted the assessment as originally presented. Wachter moved, McCrea seconded, a motion to close the public hearing and approve the modified final assessment roll for Project 621 (Manor Lake 4th Addition - Streets & Utilities) and authorized its certification to the County. Aye: 5 Nay: 0 Page 6 /EAGAN CITY COUNCIL MINUTES September 17, 1992 .......... ............................... ........... ............................... .......... ............................... COMPREHENSIVE GUIDE PLAN AMENDMENT /REZONING PRELIMINARY PLAT /MEGHANS ADDITION Mayor Egan introduced this item as a comprehensive guide plan amendment for Meghans Addition /Pulsar Inc., from NB (Neighborhood Business) to D -III (Mixed Residential), a rezoning of approximately it acres from NB (Neighborhood Business) to R-4 (Multiple) and two preliminary plat proposals consisting of 11 lots and 88 units with two access variations, located along the south side of Diffley Road and the east side of Nicols Road in the NE 1/4 of Section 30. Director of Community Development Runkle indicated there were two issues involved with this application having to do with access and the condominium process. Mr. Runkle said that after staff review, one access oft Nicols Road seemed to make the most sense but where that access would be had not been determined. Mark Parranto, representing Pulsar, Inc., advised the Council that Pulsar would not pursue the condominium process for this development. He then presented four different site plans, A -D, which addressed variations of the internal streets as well as the access to Nicols Road. While Plan A placed the buildings farthest from the single -family residences, Plan D was recommended by the City's Engineering Division because it would provide the most flexibility in aligning the access to future development to the west. After further discussion, McCrea moved, Wachter seconded, a motion to approve a comprehensive guide plan amendment for Meghans Addition /Pulsar, Inc., from NB (Neighborhood Business) to D -III (Mixed Residential). Aye: 5 Nay: 0 McCrea moved, Egan seconded, a motion to approve a rezoning of approximately 11 acres from NB (Neighborhood Business) to R -4 (Multiple). Aye: 5 Nay: 0 McCrea moved, Wachter seconded a motion to approve a preliminary plat consisting of 11 lots and 88 units located along the south side of Diffley Road and the east side of Nicols Road, aligned as proposed in site Plan D and subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on July 10, 1990, shall be complied with: Al, Bl, B2, B3, B4, Cl, C2, C4, C5, Dl, El, Fl, Gl, and Hl 2. A copy of the homeowners' association covenants shall be submitted to the City Attorney prior to final plat and recorded with the plat at Dakota County. 3. All landscaped and green areas shall have underground irrigation. 4. A variance to the private through street setback for Buildings 2, 6, 7, 8, 9, 10, and 11 shall be approved . .. 6. The existing trees along the east and south property lines shall be saved and protected to provide a buffer to the adjacent existing single -family residential lots. 7. The storm water drainage from the majority of this site shall be directed to the proposed pond. Page 7/EAGAN CITY COUNCIL MINUTES September 17, 1992 ov ., 0 8. The proposed pond storage shall be large enough to allow a maximum discharge rate of 2 cfs. 9. The slope of the drainage swales on this site shall be at least iS - 2.0 %. Aye: 5 Nay: 0 Councilmember Wachter stated that he preferred the original plan for this development and was disappointed that Dakota County had denied access onto Diffley Road. Mark Parranto said all staff issues had been resolved except the storm sewer trunk charges and asked Council at this time to consider that outstanding issue. Mr. Parranto said they have been required to provide a water quality pond on the development site in addition to paying storm sewer trunk charges. He disagrees with these charges and believes the requirements to be in conflict. Director of Public Works Colbert will address the water quality ponding requirement and the storm water trunk charges in a memorandum to the City Council and Mr. Parranto has agreed to abide by Council's decision. R -92.85 MODIFICATION TO PRELIMINARY PLAT SS MARTHA & MARY EPISCOPAL CHURCH Mayor Egan introduced this item as the modification of the preliminary plat, Episcopal Church Addition /Ss. Martha & Mary Episcopal Church, to exclude Lot 1, Block 1, Kirschner Plaza. City Administrator Hedges said that this request was addressed at the September 1 regular City Council meeting; however, no one representing the church was available to answer questions. Reverend George Martin, representing Ss. Martha & Mary Episcopal Church, said it had been their intention to exclude the lot from the Episcopal Church Addition, however, it was not done with the preliminary plat. Reverend Martin advised they have no plans to connect the property until that time when additional church parking is needed. In the short term, they will use the house on Lot 1, and in the long term, they will use the property for the church. Pawlenty moved, Awada seconded, a motion to approve a request from Ss. Martha & Mary Episcopal Church to exclude Lot 1, Block 1, Kirschner Plaza, from the preliminary plat. Aye: 5 Nay: 0 CITY CODE AMENDMENT /HANDICAPPED VEHICLE Mayor Egan introduced this item as an ordinance amendment, to Eagan City Code Chapter 8, Traffic Regulations, Special Vehicle Use by Handicapped. City Administrator Hedges advised that staff has requested a continuance to allow for further study. McCrea moved, Wachter seconded, a motion to continue to the October 8, 1992, regular City Council meeting an amendment to Eagan City Code Chapter 8 concerning traffic regulations to permit special vehicle use by persons with handicaps. Aye: 5 Nay: 0 LOT COVERAGE VARIANCE /DON CHRISTIANSON Mayor Egan introduced this item as a variance for Don Christianson, of 1.3% to the 20% maximum building coverage, located at Lot 6, Block 1, Buffer Hills Addition. Mr. Christianson was present to answer any questions. Mayor Egan noted that the hardship for this variance is that the duplex is intended for the elderly and the handicapped. 0 i f^ . ti... - .44*�.: Page 8/EAGAN CITY COUNCIL MINUTES September 17, 1992 McCrea moved, Awada seconded, a motion to approve a variance for Don Christianson for Lot 6, Block 1, Buffer Hills Addition of 1.3% to the maximum 20% building coverage requirement subject to all applicable Code requirements. Aye: 4 Nay: 0 Abstain: 1 (Wachter) PUBLIC RIGHT -OF -WAY VARIANCE /RON VESCAVAGE Mayor Egan introduced this item as a variance for Ron Vescavage, of 15' to the 30' required setback from public right -of -way, located at Lot 8, Block 2, Ridgecliffe First Addition. Director of Community Development Runkle described the application and its location. Mr. Runkle said the applicant believes the variance is necessary due to existing conditions, including an in- ground pool, landscaping, and an underground sprinkler system, which make this location the only place for the garage. Mayor Egan expressed reservations about separate accesses from the existing garage onto Nokia Way and the proposed free - standing garage onto Bambie Circle. Because there did not appear to be a hardship necessitating this variance, Council suggested Mr. Vescavage explore the possibility of adding to the existing garage. Wachter moved, Pawlenty seconded, a motion to continue to the October 8, 1992, regular City Council meeting a variance for Ron Vescavage located at Lot 8, Block 2, Ridgecliffe 1st Addition. Aye: 5 Nay: 0 CHRISTMAS TREE SALES PERMIT /BILL BRABEC Mayor Egan introduced this item as a special use permit for Bill Brabec, for the temporary sale of Christmas trees on Lot 30, Block 2, Knob Hill Professional Park. Mr. Brabec was present to answer any questions. Pawlenty moved, Awada seconded, a motion to approve a special use permit for Bill Brabec to allow the temporary sale of Christmas trees on Lot 30, Block 2, Knob Hill Professional Park subject to the following conditions: 1. Sales shall begin no sooner than November 21, 1992. 2. Sales shall cease December 22, 1992. 3. All applicable codes shall be adhered to. Aye: 5 Nay: 0 CHRISTMAS TREE SALES PERMIT /JAMES BARTIZAL Mayor Egan introduced this item as a special use permit for James Bartizal, for the temporary sale of Christmas trees on Lot 3, Block 1, Thomas Lake Center. McCrea moved, Pawlenty seconded, a motion to approve a special use permit for James Bartizal to allow the temporary sale of Christmas trees on Lot 3, Block 1, Thomas Lake Center subject to the following conditions: 1. The permit is temporary and shall expire after December 25, 1992. 2. The permit shall be subject to all applicable Code requirements. Aye: 5 Nay: 0 (Mr. Bartizal arrived to answer questions after the approval of this item). Page 9 /EAGAN CITY COUNCIL MINUTES September 17, 1992 REZONING /BURNSVILLE LUMBER/WHISPERING WOODS Mayor Egan introduced this item as a rezoning for Burnsville Lumber Company, Inc., of approximately 1.4 AG (Agricultural) acres to R -1 (Single Family) located along the north side of Four Seasons Drive in the SW 1/4 of Section 31. Pawlenty moved, Awada seconded, a motion to approve a rezoning for Burnsville Lumber Company, Inc., of approximately 1.4 AG (Agricultural) acres to R -1 (Single - Family) located along the north side of Four Seasons Drive in the southwest quarter of Section 31 as presented. Aye: 5 Nay: 0 REZONING /PRELIMINARY PLAT/WHISPERING WOODS 9TH ADDITION Mayor Egan introduced this item as a rezoning for Whispering Woods 9th Addition /Hilla, Inc., of approximately 5.2 AG (Agricultural) acres to R -1 (Single Family) and a preliminary plat consisting of 11 lots located south of Slater Road in the SW 1/4 of Section 31. City Administrator Hedges said this item had been before the Advisory Planning Commission at their August 25, 1992, meeting and they had recommended approval. Director of Community Development Runkle explained this as a continuance of the phasing of this development. Additionally, variances are being requested of 20' to the 50' setback along Slater Road for Lot 1, Block 1, Lot 1, Block 2, and Outlot A, and a 10' front yard setback variance for Lots 1 -7, Block 3, and Lot 2, Block 2. The variances are being requested due to the severe topography and in order to save trees. Mr. Runkle pointed out that other variances have been granted in Whispering Woods for those reasons. Mayor Egan noted the applicant's objection to the water quality fees. Wachter moved, Awada seconded, a motion to approve a rezoning of approximately 5.2 AG (Agricultural) acres to R -1 (Single Family) located south of Slater Road in the SW 1/4 of Section 31. Aye: 5 Nay: 0 Wachter moved, McCrea seconded, a motion to approve a preliminary plat consisting of 11 lots located south of Slater Road in the SW 1/4 of Section 31 subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on July 10, 1990, shall be complied with: Al. Bl, B3, B4, Cl, C2, C3, C5, El, Fl, Gl, and Hl 2. A variance of 20' for Lot 1, Block 1; Lot 1, Block 2; and Outlot A. 3. A variance of 10' for Lots 1 -7, Block 3, and Lot 2, Block 2. 4. The street name - 125th Street - shall be continued through the Whispering Woods 9th Addition. 5. The grading of this development shall not disturb a 50' buffer zone along the edge of Pond E -24. 6. This development will be responsible for removing the eroded sediments from Pond E -24 in the backyard area of Lot 7, Block 3. 0C 11 0 Page 10 /EAGAN CITY COUNCIL MINUTES September 17, 1992 7. The driveway for Lot 1, Block 4, shall be directed to the main east -west road along the north side of Lot 1, Block 4. Aye: 5 Nay. 0 PRELIMINARY PLAT /CONDITIONAL USE PERMIT /OAR CLIFF 7TH ADDITION Mayor Egan introduced this item as a preliminary plat for the Oak Cliff 7th Addition/Brian S. Mangine, consisting of one lot on approximately two previously -zoned NB (Neighborhood Business) acres within the Winkler Jackson Planned Development, and two conditional use permits to allow on -sale liquor, 32 Beer and Wine, and a pylon sign located south of Cliff Road and west of Slater Road in the NW 1/4 of Section 31. City Administrator Hedges said this item had been before the Advisory Planning Commission at their August 25, 1992, meeting and they had recommended approval. Director of Community Development Runkle described the application and its location. Ron Krank, KKE Architects, representing the applicant, Brian Mangine, described the proposal as a facility for meetings, weddings, etc., with an Italian deli and market. He went on to present a layout of the building and the property. Ms. Knutson, a Burnsville resident, said her property backs up to this parcel and voiced her concerns about the hours the facility would be open as well as concerns about lights and noise. She asked whether there would be any fencing along the property line, particularly the southwest portion which affects her property. Ron Krank explained that an extensive landscaping plan had been presented at the Advisory Planning Commission meeting. He added that no fencing was planned as it was generally felt that with the difference in elevations and with the landscaping, the facility would be thoroughly screened from the surrounding properties. Councilmember McCrea said the proposal was not a very dense use compared to what could have been developed on this property. Brian Mangine addressed the late party concerns expressed by Ms. Knutson and said that wedding parties could last until midnight; however, they would have a guard on duty who would be on duty at the building and patrol the parking lot. He said they had tried to take precautions and had used the natural boundaries of the property in their plans for the building and landscaping. Mr. Mangine said they had embellished the southern boundary with shrubs and trees and also noted that the residential properties were at a lower elevation than the building. Vern Colon, Federal Land Company, added that they were very pleased with the proposal. He said that Mr. Mangine had met with representatives of Mary, Mother of the Church, and addressed the concerns raised by them in the planning of the facility. Mayor Egan raised questions regarding the City's standards for exterior building materials. He used the example of Wal -Mart stores that have been built in the Twin Cities stating that differing architectural standards have been applied to them in suburban communities. Councilmember Pawlenty noted that the issue had come up time and again and agreed with Mayor Egan that the quality of exterior building materials should be further reviewed. McCrea moved, Awada seconded, a motion to approve a preliminary plat consisting of one lot on approximately two previously -zoned NB (Neighborhood Business) acres within the Winkler Jackson Planned Development located south of Cliff Road and west of Slater Road in the NW 1/4 of Section 312, subject to the following conditions: Page it /EAGAN CITY COUNCIL MINUTES September 17, 1992 1. These standard conditions of plat approval as adopted by Council action on July 10, 1990, shall be complied with: Al, Bl, Cl, C2, C4, C5, El, Fl, Gl, and Hl 2. Trash /recycling enclosure shall be located within the building or attached to the building made of same building material as principal structure with opaque gate doors and shall be large enough to handle recycling containers. 3. All landscape material shall meet City minimum standards. 4. A 3' to 4' berm shall be constructed along the south property line. 5. The HVAC unit shall not be visible off the site. 6. A sanitary sewer manhole will be required over the sewer service at the south edge of the City's public utility easement. 7. This development will be responsible for constructing the private east -west street from the SuperAmerica site to the west property line of Oak Cliff 7th and obtaining ingress and egress easements. 8. This development will be responsible for constructing the private north -south street from Cliff Road to the north property line of Oak Cliff 7th and obtaining ingress and egress easements. 9. All sign code ordinances shall be complied with and a one -time sign fee of $2.50 per sq. ft. shall be paid upon issuance of a sign permit. 10. Cross parking easements shall be required with Outlot A, Oak Cliff 6th Addition. Aye: 5 Nay: 0 McCrea moved, Awada seconded, a motion to approve a conditional use permit to allow on -sale liquor and 3.2 beer and wine located south of Cliff Road and west of Slater Road in the NW 1/4 of Section 31, subject to the following conditions: 1. This conditional use permit shall be recorded within 60 days of Council action with documentation to the City. 2. All City licensing requirements shall be satisfied. Aye: 5 Nay: 0 The conditional use permit for the pylon sign has been withdrawn; therefore, no action was taken on that application. O ". 1 — 1 - k - , .ri.�l�i Page 12/EAGAN CITY COUNCIL MINUTES September 17, 1992 APPROVE PLANS /AUTHORIZE ADVERTISEMENT FOR BIDS ALDRIN DRIVE Mayor Egan introduced this item as Contract 92 -13, approve plans /authorize advertisement for bids (Aldrin Drive - Streets & Utilities). Wachter moved, Awada seconded, a motion to approve the plans for Contract 92 -13 (Aldrin Drive - Streets & Utilities) and authorized the advertisement for a bid opening to be held at 10:30 a.m. on October 16, 1992. Aye: 5 Nay: 0 MAINTENANCE FACILITY EXPANSION - COLD STORAGE BUILDING Mayor Egan introduced this item as Project 637, receive feasibility report /authorize preparation of detailed plans (Central Maintenance Facility Expansion - Cold Storage Building). After discussion, Wachter moved, Pawlenty seconded, a motion to receive the feasibility report for Project 637 (Maintenance Facility Expansion - Cold Storage Building) and authorize the preparation of detailed plans and specifications. Aye: 5 Nay. 0 I -35W THIRD LANE PROJECT Mayor Egan introduced this item as a resolution supporting the third lane project for I -35W. Egan moved, Wachter seconded, a motion to approve a resolution supporting the interim third lane project for Interstate 35W as requested by the City of Burnsville. Aye: 5 Nay: 0 R -92.86 CITY MANAGER Councilmember Pawlenty raised the topic of whether there was a need or desire to change the form of government in the City of Eagan from Administrator /Statutory Plan A to Manager /Statutory Plan B. He said the City essentially operates with a City Manager now and this action would only formalize that reality. He went on to say that it was important to determine whether there was interest in this action this evening as Dakota County would need to be notified by September 18 if the City wished the issue on the November ballot. He added that if, after investigation the City Council decided they did not wish to take this step, the initiative could be withdrawn. Councilmember Pawlenty described the change as a modest step as most of the empowerments of the City Manager are routine with the exception of the ability to hire and fire employees. He noted that while this would take the politics out of personnel decisions, it would be unlikely that a City Manager would hire or fire persons without some input from the City Council. There was general support from the rest of the Council although it was suggested that the Council meet regarding the issue before the next regular meeting. Page 13/EAGAN CITY COUNCIL MINUTES September 17, 1992 McCrea moved, Pawlenty seconded, a motion to place the issue of the Manager /Statutory Plan B form of government on the ballot for the General Election on November 3, 1992, with the suggestion that the City Council meet in special session to go through the logistics of this action and codify the ballot decision at that time. Aye: 5 Nay: 0 PROCLAMATION /CONSTITUTION WEEK Mayor Egan introduced this item as a proclamation for Constitution Week, September 17 - 23, 1992. McCrea moved, Pawlenty seconded, a motion to approve a proclamation designating September 17 as Citizenship Day and the week of September 17 - 23, 1992, as Constitution Week. Aye: 5 Nay: 0 R- -92.87 REQUEST FOR DEER CONTROL This item was handled as part of Department Head Business at the beginning of the meeting. FINAL PLAT/YMCA 1ST ADDITION This item was handled as part of the Consent Agenda at the beginning of the meeting. RESOLUTION /DENIAL OF PD AMENDMENT Mayor Egan introduced this item as a resolution of denial of a planned development amendment for Lot 2, Block 2, Rahn Cliff 3rd Addition. Awada moved, Wachter seconded, a motion to ratify the resolution of denial of a planned development amendment for Lot 2, Block 2, Rahn Cliff 3rd Addition. Aye: 5 Nay: 0 R -92.88 CONTRACTUAL SNOW REMOVAL SERVICES Mayor Egan introduced this item as contractual snow removal services, receive bids /award contract. Director of Public Works Colbert presented the bids and said it was staff's recommendation that the contract be awarded to Bituminous Roadways. Even though their's was not the low bid, the type of equipment they use lessens the number hours necessary to complete the job. In addition, their location at Wescott and Highway 149, provides for quick response. Councilmember McCrea asked why the contract is not bid by the project instead of by the hour. Street Superintendent Arnie Erhart said that bidding the project by the season would be very expensive. He explained that contractual services are closely monitored with bidding projects by the hour the industry norm. He stated that it is difficult to get anyone to bid as, depending upon the season, it is not always profitable. McCrea moved, Awada seconded, a motion to receive the quotations for contractual snow removal services and award the contract to the recommended bidder. Aye: 5 Nay: 0 DECLARATION OF DEFAULT /BUR OAK HILLS 2ND ADDITION Mayor Egan introduced this item as declaration of default /liquidation of financial security (Bur Oaks Hills 2nd Addition). Director of Public Works Colbert said that financial security for the Bur Oaks Hills 2nd Addition had now been renewed; therefore, no action would be required. 4i V i Page 14/EAGAN CITY COUNCIL MINUTES September 17, 1992 CONTRACT 92.06 /CEDAR INDUSTRIAL PARK - OVERLAY Mayor Egan introduced this item as Contract 92-06, Approve Change Order #1 (Cedar Industrial park - Overlay). Wachter moved, Pawlenty seconded, a motion to approve Change Order #1 to Contract 92 -06 (Cedar Industrial Park - Structural Overlay) and authorize the Mayor and City Clerk to execute all related documents. Aye: 5 Nay. 0 WESTON HILLS EXTENSION Director of Community Development Runkle advised the Council that Steve Ryan of Lyman Lumber had contacted the City (Exhibit B) regarding an extension of the recording period for the Weston Hills Addition final plat. Mr. Runkle said present approval would lapse September 21, 1992. Pawlenty moved, Wachter seconded, a motion to approve a 60 day extension to November 21, 1992, for recording the final plat for the Weston Hills Addition. Aye: 5 Nay: 0 MISCELLANEOUS PARCELS Director of Community Development Runkle said that a number of calls had been received regarding the use and density of property located north of the Lexington Addition. At one time a proposed Light Industrial (LI) use for an office /showroom had received approval by the City Council; however, the project was never initiated and the zoning never changed. The property is presently comp guided as D -III and is zoned R -3. In looking at the uses around this property, it would be the only residential parcel surrounded by Commercial /Industrial. Mr. Runkle said it is a resolution trust parcel right now, so it could be in the process rather quickly. It is staff's suggestion that the process be started to look at its potential for LI (Light Industrial) to fit in with the rest of the land uses around it. Information will be assembled and the public hearings set for Council consideration. Mr. Runkle said there is another parcel, the triangle between Highway 55 and Lone Oak Road, that was proposed for a change in the Comprehensive Guide Plan approximately a year ago but was denied. Staff will not begin any action on this parcel but wanted Council to know a number of inquiries had also been received on this property. Councilmember Awada asked if the inquiries meant there was an increased interest in R -3 and R -4 properties in general? Director of Community Development Runkle said he was not certain whether it was an interest in R -3 and R -4 or more the price of the parcels. The City Council acknowledged direction after discussion with staff. SPECIAL CITY COUNCIL MEETING McCrea moved, Wachter seconded, a motion to schedule a special City Council meeting for September 29, 1992, at 5:00 p.m. Aye: 5 Nay: 0 Page 15 /EAGAN CITY COUNCIL MINUTES September 17, 1992 REQUEST /BLAIR PROMOTIONS City Administrator Hedges stated that Mayor Egan had received a letter from Blair Promotions regarding the 1993 Matt Blair Celebrity Classic softball tournament they would like to host in the City. Mr. Blair's letter raised a number of issues which were reviewed by the City Administrator and Director of Parks & Recreation Vraa and now should be considered by the Council. The main issue appears to be the weekend being requested is one traditionally reserved for another softball tournament at Northview fields. City Administrator Hedges said that, however, did not mean Rahn Park couldn't be utilized. The Council expressed concerns that too many exceptions to City policies would set unnecessary precedents. In addition, questions were asked as to whether Blair Promotions would make money on the tournament and whether history of the event indicated how the money would be used to benefit the community. The Council did not support the We of beer in a City park, particularly when other organizations have not been permitted to do so. City Administrator Hedges said the Council's questions would be researched with final consideration and ratification at the special City Council meeting on September 29. PERSONNEL COMMITTEE MEETING McCrea moved, Awada seconded, a motion to hold a meeting of the Personnel Committee on October 15, 1992, at 3:00 p.m. at the Municipal Center. Aye: 5 Nay: 0 EVALUATION Councilmember Pawlenty suggested exploring the possibility of employing a company that will evaluate whether the City's organization is "right - sized" and whether it is operating in an efficient manner. After discussion, it was recommended that not only the general organizational structure be evaluated but also its functions, such as, parks, parks maintenance, etc. Pawlenty moved, Awada seconded, a motion directing staff to develop preliminary information and cost figures for retaining an organization or service that will provide an evaluation of the City's staffing, structuring, and functional needs. Aye: 5 Nay: 0 CHECKLIST Wachter moved, Egan seconded, a motion to approve the checklist dated August 31, 1992, in the amount of $798,547.90 and the checklist dated September 15, 1992, in the amount of $955,371.61. Aye: 5 Nay: 0 ADJOURNMENT The City Council adjourned the regular meeting at 10:10 p.m. CITY OF EAGAN E. JIVanOverbeke City Clerk 4" If you need these muua s in an aUematr +e form such as 1mr pm4 bra&4 mI tgpy atG, please contact the City of EWw; 3830 Pilot Knob Road Eagan, MN 55122 (612) 681 -4600, (TDD phone: (612) 454.8535). O i L- ..44J LIST OF PLUMBERS FOR APPROVAL SEPTZXBER 17, 1992 1. BURNSVILLE ELECTRIC 2. GROTH WATER & SEWER 3. LEVASSEUR PLUMBING 4. MARK'S PLUMBING 5. MID -CITY MECHANICAL 6. MINNESOTA PLUMBING & HEATING 7. PETERSON PLUMBING S. SWANSON PLUMBING & HEATING, INC. 9. TWIN CITY LINDSAY, INC. 10. WIDMER, INC. L man Lumber Company the professional builder's supply center 300 MORSE AVENUE • MAILING ADDRESS. P.O. BOX 40 THOMAS P. LOWE President September 17, 1992 • EXCELSIOR, MINNESOTA 55331 Dale Runkle Director of Community Development City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Dale: • TELEPHONE (612) 474 -0844 FAX (612) 470 -3610 JAMES E. HURD Executive Vice President Due to some survey irregularities, etc., the plat of Weston Hills is still in the possession of the Dakota County Surveyor's office awaiting its final plat checking approval. Since it would appear impossible to obtain the plat checking approval, get mylars made, obtain signatures from the Denver fee owners and have the plat of record by September 21, 1992, wd respectfully request a 60 day extension to filing deadline. Thank you for your cooperation in advance. C..__ er T ��. � ]R I l. A- �6e ph yan A ssistant Vice President STR /ja RICHARD IFFERT AURELIA PETERSON LYNN PRAZAK CAROL RICHTER MARY JANE LAROCK ROSEMARY TEAFORD KARON FACTOR ROBERT MILLER JEANNE KOEHLER PHYLLIS MANTHEY JEAN HARMON GROVER BELULE UST OF JUDGES FOR APPROVAL O STATE PRIMARY ELECTION SEPTEMBER 1S, 1992 DEMOCRAT REPUBLICAN SHARON SCHOELLER MARIE OVERBY ANN OURADNIK 'VELYN COTA VIRGINIA ZEI1Z BARB EDGERTON ACKIE PLOTT ELAINE JONES ROSE VIMR SHARON BRUCE SARA TIDRICK TERRI BERKNESS PAT KAEDER JULIANN KELLER MILDRED HARTLEBEN HELEN KENNEDY JACK LATTEN AURELIA POPPLER WILLIAM GUELCHER STELLA LUNDQUIST ELEANOR KEEGAN BARBARA SHIELDS HELEN OLSON BOB VOGEL LEO AMUNDSON ROBERTA SMITH TRACY JONES MARY KELLNER NANCY SEVERSON MARILYN LEGLER IRENE WACHTLER VMAN DATE JUDY HAWLEY RUTH TWOMEY ARHTUR PAULSON KAREN FLOOD DONN KIRCHGATTER GLORIA PAULSON IRENE KREIDBERG ORLEAN GARNESS KAY GRABNER JUNE KETCHAM GARY DODGE CLARENCE HANSON CAROLVENIA RICHARDSON SHARON ORTH FLORENCE HANSON KAY KOLEHMAINEN ROBERT ZIMMERMAN EVELYN OTTERNESS MARK OLSON ELIZABETH BASSETT ANN THOMAS NEAL BLACK JIM KENNEDY MICHELLE DICK JEREMY YARWOOD JIM DECH ARLENE LEIBEL BONNIE TRANBY JUDY SAIMA SHARON ASTLEFORD MARIE LANE ETHOL GROFF OLIVER MCCULLOCH SHIRLEY KLANG STEPHEN OLSON SANDRA NELSON KAY DODGE LYLE SEVERSON JANET SCHUETZE JOAN BOHLIG LINDA BUCHANAN SUE OLSON TERRY MESTNIK MARILYN PORTER ANNE SULLIVAN JEAN KIMBER ELEANOR GRIMMER ELEANOR BRUCE CAROLEE JONES PAULINE LEGENDRE iEILA SHAY NITA SWAN _,NGIE FLYNN KIM EDSON BARBARA SCHREINER KAY URTZ LORRAINE RIEGER LAURA BASBALLE CAROL SUE CRUZ LUCY THOMPSON JACK SWAN MARTI ANN GUETZLAFF SUSAN KRETZMANN JANICE BELIEAU LUCIA JOHNSON JOANN GEORGE YVONNE KRISNIK KAREN UECKER ALYCE BOLKE GLORIA CZYCALLA DICK BEATTY NONA DAVIS MAUREEN PREBELICH TOM PEDERSON JAN GIEFER MARGE JACOBS BERNADINE GOESS JENNY BAKER FRANK HAMERNIK WILLIAM SKAR JAMES KLASEUS DON HANSEN JIM DRISCOLL PAUL YOUNGNER DOROTHY PETERSON SHARON LINDHOLM BEATRICE COOPER CAROL VIHOVDE PAMELA HOCHHALTER SONYA LARSON HELEN JARVI NORMA WADE MARILYN HOLM PHYLLIS LIGMAN KAREN DARE CHERYL OSCARSON JUDY MUNDAHL JANICE PARKER CHARLOTTE O'DONNELL DIANN ENGLE VICKIE JABBRA MARY HANSEN CAROLYN THURSTON EVELYN LISS JUNE NELSON NANCY JARVI MARIE DESLAURIER EMILY MEDIN EDITH DRAKE CATHY BROST • 'kREN RAINFORD BARB NUTTALL AN COFFEY BARB LINERT JUDY PETERSON ADELINE BUEHLER MARY TESKE NANCY HAMMEL LOIS AGRIMSON MICHELLE SKINDELIEN IONA RAY ALICE KREITZ FLORENCE MULLEN HELEN GERTEN BEVERLY ZAINE PATTI BENJAMIN CYNTHIA VOELKE GLADYS BYRNES RICHARD IFFERT AURELIA PETERSON LYNN PRAZAK CAROL RICHTER MARY JANE LAROCK ROSEMARY TEAFORD KARON FACTOR ROBERT MILLER JEANNE KOEHLER PHYLLIS MANTHEY JEAN HARMON GROVER BELULE