05/16/1978 - City Council Regular
MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
MAY 16, 1978
A regular meeting of the Eagan City Council was held on May 16, 1978, at
6:30 p.m. Thoes present were: Mayor Murphy, Councilmen Parranto, Smith, Wachter,
and Egan. Also present were: City Administrator Hedges, City Clerk Bolke, City
Engineer Rosene and City Attorney Hauge.
AGENDA. Parranto moved and Egan seconded a motion to approve the agenda as
presented.
MINUTES. Wachter moved and Parranto seconded a motion with all members
voting in favor to approve the minutes of the previous meeting of May 2, 1978.
POLICE DEPARTMENT. Chief Des Lauriers appeared.
1. Mr. Des Lauriers submitted a list of recommended street light locations.
Wachter moved and Smith seconded the motion to authorize the installation of
street lights at ten intersections to be determined on a priority basis by the
staff. All members voted in favor.
2. Chief Des Lauriers requested council authorization to hold an auction
of unclaimed property on June 10, 1978, at City Hall at 10 a.m. Smith moved
and Wachter seconded the motion to approve the request of the Police Chief.
3. The bids for the full supply system for the police facility were
submitted with the low bid of $8429 with Zohl Equipment Company recommended for
award. Smith moved and Egan seconded the motion. All members voted yes to
award the bid to Zohl Equipment Company at the sum of $8429. The Police Chief
recommended the installation of certain traffic signs in the city. Wachter
moved and Parranto seconded the motion to authorize the installation of the
signs but report back to the council as to the exact location. All members
voted yes.
PARK DEPARTMENT. Park Director Barbara Schmidt was present.
1. DARC. Mrs. Schmidt stated that the Dakota County Rehabilitation Center
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Page 2
request $490 from the City of Eagan covering fourteen residents for summer day
for retarded persons. Smith moved to contribute $250 for 1978 with a proposed
increase for 1979 in the Eagan's budget, Egan seconded the motion and all
members voted in favor.
2. GREG ROME. The park director recommended that employee Greg Rome be al$
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converted to a permanant full-time employee in the park department as of .bane-23,
1978. Wachter moved and Parranto seconded the motion, all members voted yea to
approve the recommendation.
3. CETA EMPLOYEES. Mrs. Schmidt recommended that one CETA sustaining
position be reopened for the park department and an additional CETA project
position be approved each on a one-year basis. Smith moved and Egan seconded
the motion and all members voted yes to approve the recommendations.
4. SMALL EQUIPMENT PURCHASES. A schedule of small equipment purchases by
the park department totaling approximately $3090 was submitted and recommended
for approval. Smith moved and Parranto seconded the motion, all members voted
yea to proceed with the acquisition of the small equipment purchases with the
understanding that the park director will review the purchases of a roto tiller.
PUBLIC WORKS DEPARTMENT. Mr. Hedges submitted a list of small equipment
purchases recommended for acquisition by the public works department estimated
at $6300. Wachter moved and Egan seconded the motion, and all members voted in
favor to approve the purchases.
CLIFF ROAD ASSESSMENTS. Councilman Wachter submitted a proposed resolution
recommending to the State Zoo Board that property owners on Cliff Road and
Johnny Cake Road whose property was being prematurely assessed due to the
installation of the zoo will be given a free days admission to the zoo. Parranto
seconded the motion. All members voted yes.
PROJECT #222 - BLACK HAWK ROAD SANITARY SEWER. Mayor Murphy convened the
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Page 3
public hearing at 7:00 p.m. concerning the revised preliminary report covering
project #222 consisting of Black Hawk Sanitary Sewer improvements. There were no
objections to the project and the City Engineer explained the revision providing
for the sanitary sewer line being connected to County Road #30 to the Eagan Hills
West Development. He noted that the earlier Black Hawk Road Sanitary Sewer
project bids had been withdrawn. Mr. Rod Hardy from Dunn and Curry was present
and had no objections to the assessment of the sanitary sewer for lateral
purposes on County Road #30 if it can be used to benefit the property adjacent
to County Road #30. Wachter moved and Parranto seconded the motion to order in
the project and authorize the City Engineer to prepare the plans and specif i-
cations. All members voted yea.
PROJECT #231 - RUSTIC HILLS ADDITION IMPROVEMENTS. The next public hearing
convened regarded project #231 concerning water, storm sewage, sanitary sewer,
and street improvements in Rustic Hills Addition on Highway #13. There were no
objections to the project. There were concerns by certain councilmembers about
the possible delinquency in payment of tax and assessment on certain lots on the
east and a discussion regarding the development bond possibly be covering
individual lots for posting the initial escrow. Smith moved and Egan seconded
the motion to approve the project as presented and direct the engineer to
prepare the specifications and plans. All members voted in favor.
PROJECT #235 - CLEARVIEI4 ADDITION IMPROVEMENTS. The Mayor convened the
hearing regarding Project #235 a revised project consisting of Clearview
Addition and Strohkerch Addition Sanitary Sewer, water, and storm sewer
improvements. Councilmember Wachter absented himself from consideration of the
improvement. City Engineer Rosene explained the property and a large number of
affected homeowners were present. It was noted that on an earlier meeting that
had been held between the City Engineer and residents including City Staff and
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Page 4
Mayor Murphy at the home of Floyd Forsberg to discuss the project. Mr. Rosene
recommended that because of these proposed Cliff Road improvements by Dakota
County, that the water line on Cliff Road be installed in time to accomplish a
savings in cost. It was noted that of the landowners affected, twelve were in
favor and twenty-two were against. Of the lot owners, fourteen were in favor and
twenty-four were against. It was suggested that only a portion of the project
be ordered in and a discussion concerning deferring assessments also took place.
Smith moved and Parranto seconded the motion to order in the project covering the
water improvements on Cliff Road and Black Hawk Road and Beecher Drive to
connect with the Woodgate water line; further that the sanitary sewer be ordered
in from Woodgate Addition on Beecher Drive and on Black Hawk Road and that the
engineer be authorized to prepare the plans of specification for those
improvements. All members voted in favor except Wachter would not vote on the
issue. It was noted that a savings in the cost of installing the water main on
Cliff Road appeared to make it practical to order in that portion of the
project and further that the majority of the owners on Black Hawk Road and
Beecher Drive appeared to favor the installation of the utilities on those two
streets.
PROJECT #235 - CLEARVIEW ADDITION - STORM SEWER. A resident on Beecher
Drive requested that the City Council reconsider the installation of storm
sewer on Beecher Drive to avoid additional cost in tearing up the street in the
future. It was noted that the hearing was closed and therefore Smith moved and
Parranto seconded the motion to authorize the city engineer to prepare the
preliminary feasibility study on the storm sewer portion on Beecher Drive only
and that a public hearing be scheduled for June 6, 1978, at 7:00 p.m. at the
City Hall. All voted in favor except Councilman Egan. Councilman Wachter did
not vote.
May 16, 1978
Page 5
PROJECT 1/ 236. The next public hearing convened by Mayor Murphy concerned
project #236, formerly project #155, consisting of sewer, water, storm sewer,
and street approvements in Eagan Hills West 1st Addition. Mr. Rod Hardy appeared
for the owner of the property and did not object to the project. There were no
other objections to the project. City Engineer Rosene explained the proposed
improvements and there was a question whether a portion of Beaver Darr Road would
be assessed against Christ Lutheran Church if access is granted to the road.
After discussion, the hearing was closed. Wachter then moved and Egan seconded
the motion with all members voting in favor to order in the improvements and
authorize the City Engineer to prepare the plans and specifications for the
project.
STREET LIGHTING COMMITTEE REPORT. Richard Victor, the chairman of the
Eagan Ad Hoc Street Lighting Committee reviewed with the council the report
prepared by the five member committee regarding street lighting in the city.
He stated that the committee had met on Wednesday nights for the past several
months and had interviewed a number of representatives from Northern States Power
Company and Dakota Electric. The committee recommended high-pressure sodium
bulbs, two types of poles including wood and concrete and two types of ornaments.
A suggested resolution was submitted by the committee. Wachter moved and Egan
seconded the motion with all members voting in favor to authorize the staff and
City Attorney to prepare an ordinance covering street lighting in the city and
further resolved to thank the committee members for their efforts in preparing
the report. Parranto moved and Egan seconded the motion to request the staff to
study the types of poles available through N.S. P. and Dakota Electric and to
recommend one to two poles and one type of standard fixture. Those in favor
were Parranto and Egan and those against were Wachter, Smith, and Murphy and the
motion died. Smith then moved to accept the committee's report and Parranto
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Page 6
seconded the motion. All members voted yes.
EAGANDALE CLUB SUNDAY LIQUOR LICENSE. Administrator Hedges reported
verbally on the application of the Eagandale Club for Sunday liquor license and
also indicated that and inspection had been made of the club and other licenses
in the City. After considerable discussion, Smith moved and Wachter seconded the
motion with all members voting yes to approve the Sunday liquor license noting that
the Eagandale Club appeared to fulfill the minimum requirements under the State
Law and the Eagan Ordinance.
VERNON COLON LIQUOR LICENSE. The application of Vernon Colon for on-sale
liquor license at 3434 Washington Drive in Yankee Square Shopping Center was
withdrawn at the request of the applicant.
PROJECT #214 - SIBLEY TERMINAL INDUSTRIAL PARK. City Engineer Rosene stated
that the contractor,Parrot Construction Company, had authorized an extension of
time to award the contract to June 6, 1978, and no action was taken.
WILLIAM J. KREITZ RUBBISH HAULER'S LICENSE. The application of William J.
Kreitz, 2841 Burnside Avenue for Rubbish Hauler's License was next reviewed.
Egan moved and Smith seconded the motion. All members voted yes.
SWEAT SOCKS TEAM LICENSE. An application of James Galaiowiez for temporary
non-intoxicating malt liquor license for the Sweat Socks Univac Team for June 10
and June 11, 1978, at the Univac Field was next considered. Parranto moved and
Egan seconded the motion. All members voted in favor to approve the license.
THRIFT WAY LEASING COMPANY TRAILER PERMIT. An application of Thrift Way
Leasing Company for temporary trailer Hermit for a six month period at Gemini
Road and Lexington Avenue was next considered. It was noted that the trailers will
be inside the building. Wachter moved and Parranto seconded the motion to approve
the application. All members voted yea.
RUSTIC HILLS FINAL PLAT. The application for final plat approval of Rustic
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Page 7
Hills Addition was continued because of 'Lack of submission of all requirements.
PROJECT #231 - RUSTIC HILLS IMPROVEMENTS. The plans and specifications for
the Rustic Hills Sanitary Sewer and water and street improvements covering Project
#231 was submitted by the City Engineer. Wachter moved and Egan seconded the
motion to approve the plans specifications and to advertise for bids on June 5,
1978, at 3:00 p.m. at the City Hall. All members voted yes except Parranto who
voted no.
PROJECT #231 AND #227. Smith moved and Wachter seconded the motion to
combine Project #231 and #227 into #227A for contract bidding purposes. Smith
moved and Wachter seconded the motion, all members voted yes to approve the
resolution combining the projects for advertising and contract award purposes to
except the plans and specifications for both projects and to advertise for bids
to be opened on June 5, 19789 at 3:00 p.m. at City Hall.
PRELIMINARY REPORTS. The following reports were submitted:
1. Project #237, street and water main to Blackhawk Park Development area.
2. Project #239, Pilot Knob Heights Fifth Addition sanitary sewer, water,
and street improvements.
3. Improvement Project #240, Drexnel Heights street improvements. Smith
moved and Egan seconded the motion with all members voting in favor to accept the
preliminary reports submitted by the City Engineer for each of the foregoing
three projects and to schedule public hearings for June 20, 1978, at 7:00 p.m.
at the City Hall.
TRAILER PERMIT RENEWALS. Applications for renewal of trailer Hermits under
the Eagan Ordinance according to the list attached to these minutes was reviewed
by the Council. Smith moved and Wachter seconded the motion to approve the
renewal applications of all permits for trailers except for the trailer owned by
Harold A. Becker.
May 16, 1978
Page 8
PROCEDURES MANUAL. No action was taken on the proposed Egan Procedures
Manual.
CLIFF ROAD ASSESSMENTS. City Councilmembers discussed the request of
property owners along Cliff Road that the State of Minnesota be requested to
reimbursed the owners through the City of Eagan for the premature upgrading of
Cliff Road due to the installation of the Zoo in Apple Valley. The City
Administrator and City Attorney were directed to prepare a letter directed to
the appropriate State Authorities in this respect.
CYRIL BARRY - BLACK HAWK ROAD. The request of Mr. Cyril Barry that the City
clean out the area along Black Hawk Road where silt had apparently built up from
the storm sewer outlet was next discussed. The City Engineer and members of the
Council had inspected the property and the engineer recommended that a cost
determination be made for the cleanout and that the City sweep Black Hawk Road
further, on easement be request from Mr. Barry for the storm sewer line.
UTILITY BUILDING. City Clerk Bolke stated that the utility pole building
constructed by Frederids Lumber and Construction Company is now complete and
recommended that final acceptance and payment be made. Wachter moved and ad^
Parranto seconded the motion to request that the $650 be returned to the e± y
and that the balance of $13,100 be authorized for payment and that the pole
building be accepted by the City. All members voted yes.
PROJECT #214. Smith moved and Parranto seconded the motion to grant
Parrott Construction Company an additional thirty days to complete the Sibley
Terminal Industrial Park Storm Project #214 due to extension of time for award
of the project.
DAKOTA COUNTY CONTOUR HAP REQUEST. Mr. Charles Lowery, the Dakota County
Park Director, requested contour sheets from the City for approximately 1500
acres and requested a reduction in the charge by the City at approximately
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Page 9
$3.50 per acre. Parranto moved and Egan seconded the motion and all members
voted in favor to approve the request for reduction in the price to the County
from $6.00 to $3.50 per acre.
SILAS PALMER BUILDING REMOVAL. A letter from Mr. Silas Palmer to the City
Administrator was reviewed wherein Mr. Palmer requested in extension of time
until approximately June 20 to determine whether to remove the buildings on
Cedar Avenue. The Administrator was requested to write to Mr. Palmer extending
the time until June 20 before the City would commence action to remove the
buildings.
STEVE BAKKE - SEWER AND WATER CHARGES. The Administrator reviewed the
quarterly bill for sewer and water charges to Mr. Steve Bakke in the amount of
$285.98. No action will be taken until Mr. Bakke presents evidence of lack of
negligence in creating the large bill.
PILOT KNOB ROAD BICYCLE TRAIL. The bids have been received for the
construction of the bicycle trail on Pilot Knob Road between County Road #30
to Thomas Lake Park. The City Engineer recommended that the contract not be
awarded until HinDot has reviewed the bids and the matter was continued until
the next regular meeting.
HIGHWAY AND SAFETY ACT RESOLUTION. A resolution, a copy of which is
attached to these minutes, recommending that the United States Congress support
the passage of a Federal Highway and Safety Act during 1978 which will provide
adequate funding for purposes of highway construction and maintainence was
reviewed by the Council. Murphy moved and Wachter seconded the motion, all
members voted yes, to approve the resolution copies of which shall be forwarded
to congressional representatives from the area.
HALLIS ORR PROPERTY. Councilmembers discussed the rental of the Hallis
Orr house and garage. Wachter moved and Parranto seconded the motion with all
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Page 10
members voting yes that the City Staff be authorized to rent the house and
garage or house and property for $300 excluding utilities according to the Public
Works Committee recommendation.
OAK POND HILLS SECOND ADDITION DEVELOPMENT AGREEMENT. The City Attorney
submitted the development agreement for Oak Pond Hills Second Addition and
recommended approval. Egan moved and Smith seconded the motion, all members
voted yes to approve the agreement.
HILLTOP ESTATES - EAGAN HILLS NORTH DEVELOPMENT AGREEMENT. City Attorney
Hauge stated that the development agreements for Hilltop Estates Addition
covering both the City portion and the developments portion have been received
and that some minor changes are recommended but suggest that the Council approve
the development agreements subject to the changes. Wachter moved and Parranto
seconded the motion, all members voted in favor to approve the Development
Agreements subject to final changes in the development agreement approved by
the City Attorney and further approved of the execution of the final plat.
R. L. JOHNSON FIRST ADDITON. There was discussion concerning the conditional
approval of the R. L. Johnson First Addition whereby the developer was to
construct the access road from Highway #13 to the addition. Councilmembers
requested that the occupancy permit not be granted to the developer for the
building being constructed in the subdivision until the development agreement
including posting of the escrow for the construction of the road or completion
of the road is submitted.
PROJECT #221 - DUC1.WOOD ESTATES. Wachter moved and Parranot seconded a
motion, with all members voting yea, that the minutes of the meeting of November
15, 1977, be amended to reflect that Project #221 is being divided into
Projects 221A and 2218 for bidding purposes.
PROJECT #224 A. Smith moved and Wachter seconded a motion, with all
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Page 11
members voting yea, that the minutes of the meeting of April 18, 1978, be
amended to reflect that project #222, which was originally to be consolidated
for bidding purposes with Project #224 into Project #224A, is no longer
consolidated with Project #224 because the plans for the project have been
revised as stated in the Revised Preliminary Report for Project #222 dated
April 18, 1978.
VOUCHERS. Parranto moved and Egan seconded the motion to authorize the
payment of the following vouchers:
428 - 438; 6218 - 6292; and 9323 - 9460.
ADJOURNMENT. Wachter moved and Egan seconded the motion, all members
voting in favor to adjourn at approximately 11:35 p.m.
PHH
DATED: MAY 16, 1978
Cit Clerk