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09/07/1993 - City Council Regular 00273 MINUTES OF A REGULAR MEETING OF THE EAGAN, CITY COUNCIL Eagan, Minnesota September 7, 1993 A regular meeting of the Eagan City Council was held on Tuesday, September 7, 1993, at the Eagan Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Awada, Masin, and Hunter. Also present were City Administrator Hedges, Acting Community Development Director Jon Hohenstein, Director of Public Works Tom Colbert, and City Attorney James Sheldon. City Administrator Hedges requested an amendment to the Consent agenda to include Contract 93-14, Receive Plans and Specifications/Authorize Advertisement for Bids, Wescott Commons Park Development. The Council agreed to the amendment. Awada moved, Masin seconded, a motion to adopt the agenda for the September 7, 1993, regular City Council meeting as amended. Aye: 5 Nay: 0 Councilmember Hunter recommended the following correction to the minutes of the regular meeting of August 17, 1993: Page 9, 2nd to Last Paragraph, 1st Sentence should read: 1M r Loren Peterson .....hh neighbors. . Councilmember Awada also recommended a correction to the minutes of the regular meeting of August 17, 1993: Page 14, Paragraph 3, Sentence 2, instead of "Hamlin University," it should read, "Concordia College." Awada moved, Wachter seconded, a motion to approve the minutes of the August 17, 1993, regular City Council meeting as presented. Aye: 5 Nay: 0 After noting no changes, Awada moved, Wachter seconded, a motion to approve the minutes of the July 27, 1993, special City Council meeting as presented. Aye: 5 Nay: 0 After noting no changes, Wachter moved, Awada seconded, a motion to approve the minutes of the August 17, 1993, special City Council meeting as presented. Aye: 5 Nay: 0 DEPARTMENT ` HEA 'B U 'S' POLICE DEPARTMENT/REQUEST FOR ORDINANCE AMENDMENT PRIVATE FIRING RANGE Mayor Egan introduced this item as a request to change City ordinance to permit a private firing range. City Administrator Hedges explained the request and why it required City Council action. John Lachenmayer, the applicant, said he was making the request because he was a member of a hunting club and cited the relative expense of a commercial firing range. He said he would answer any questions. The majority of the City Council had immediate safety concerns, especially regarding the ability to keep projectiles within the confines of a cinderblock, walkout basement. Mayor Egan said that while he believed Mr. Lachenmayer would take every precaution, ordinances had to be written for all applicants, not just individuals. Page 2/EAGAN CITY COUNCIL MINUTES 0627G September 7, 1993 He added his concerns about the precedent that would be set. Mr. Lachenmayer suggested that the City Council require applicants to have additional classes in gun safety, etc., and that applications be considered on a case by case basis. He reminded the City Council that he had no immediate neighbors and that his property was zoned CSC (Community Shopping Center). Chief of Police Geagan stated his safety concerns and indicated the process for such applications would be difficult to police. Councilmember Masin asked if it were possible for someone to have built a range without the City's knowledge. Chief Geagan said it was possible but unlikely in a, residential area. Wachter moved, Hunter seconded, a motion denying a change in the City Code to permit a private firing range within the City. Aye: 5 Nay: 0 POLICE DEPARTMENT/REQUEST FOR ORDINANCE AMENDMENT INDOOR SPLATBALL Mayor Egan introduced this item as a request to change City ordinance to permit indoor splatball. City Administrator Hedges stated that if the land use is approved for this item, there is no provision in the City Code that currently permits the discharge of an airgun within the City limits. He further stated that if the Council directed a change in the ordinance, it would probably be the first meeting in October before such a change is researched and returned for Council's consideration. Councilmember Masin asked about the safety issues of the "game" and the violent message it sends. Councilmember Awada suggested that business insurance would handle the safety aspects but did not think judgments regarding the violent message was the appropriate role of the Council. Mayor Egan and Councilmembers Hunter and Wachter were pleased to see more activity and possibly more traffic in the Cedarvale area as long as there were no health, safety or welfare problems. With respect to the Conditional Use Permit, Mayor Egan asked if the permit could be approved for a particular number of years and if at the end of that time there were health, safety, or welfare concerns, whether the permit could be revoked. City Attorney Sheldon said that if health, safety, or welfare problems could be established, approval could be withdrawn. Jim Nordberg, the applicant, described the facility and some of its safety rules. He said safety has always been a major priority and noted that their rules exceed national safety standards. Because the applicant currently runs Splatball Indoor at North Prior Avenue in St. Paul, it was the consensus of the City Council that information be obtained from St. Paul regarding its experience with this business and the applicant prior to taking action to research an ordinance amendment. If the report is favorable, there would be sufficient time to prepare an amendment for the October 5 regular City Council meeting. Wachter moved, Masin seconded, a motion to continue further consideration of an amendment to the Dangerous Weapons and Articles section of the City Code in order to research the experience of the City of St. Paul with regard to the applicants, Jim and Carol Nordberg and Splatball Indoor. Aye: 5 Nay: 0 POLICE OFFICER LOU JESKA Mayor Egan spoke of the loss experienced by the City this past week with the death of Officer Lou Jeska. The Mayor expressed his pride in being associated with the Eagan Police Department, with dedicated officers such as Lou Jeska and with those who represented the City so well during this tragedy. Chief of Police 0G7 Page 3/EAGAN CITY COUNCIL MINUTES September 7, 1993 Geagan thanked the City Council and community for the overwhelming support shown not only the family of Officer Jeska but the Police Department as well. In addition, he thanked the Public Works Department, Parks Department, and the Fire Department's rescue squad for their assistance. Item S, Adopt Permanent Rules, Wetlands Conservation Act. There was brief discussion regarding the additional financial commitment of the City once the permanent rules for the Wetlands Conservation Act are adopted. Director of Parks & Recreation Vraa will keep the Council apprised of compliance-related issues particularly as they relate to additional hours of staff time. Item Z, Grading Permit #EX-10-163, prompted discussion regarding the expanded hours of operation and the possibility of complaints. After initially suggesting that the item be returned for reconsideration on the next agenda following receipt of a complaint, it was determined that the Mayor will have the authority to restrict the hours of operation when and if any complaints are received. A representative of Johnson Brothers agreed to that process. S Item AA, Cedarvale Area - Streetlights. Discussion, initiated by Councilmember Hunter, took place regarding whether the feasibility report should be authorized when the number of petitioners is less than the required 35%. Because the costs need to be evaluated before a commitment to the project can be determined, preparation of the feasibility report was permitted to proceed. A. Personnel Items Item 1. Seasonal Park Maintenance Worker--It was recommended that the hiring of Matthew Brown as a seasonal park maintenance worker be ratified. Item 2. Supervisor of Forestry--It was recommended that the hiring of Gregg Hove as the Supervisor of Forestry be ratified. Item 3. Temporary Recreation Supervisor--It was recommended that the hiring of Dan Schultz as a temporary recreation supervisor be ratified. Item 4. Contracts/Touch Football Official--It was recommended that the following persons be offered contracts as touch football program officials: Steve Dornquast, Jeff Freeman, Ken Freeman, Joey Schoolmeester, Mark Samstad, and Keith Wallace. Item 5. Temporary Clerical Technician/Finance Department--It was recommended that the hiring of Elaine Fischer as a temporary clerical technician in the Finance Department be approved. B. Licenses. Plumbers It was recommended that plumbers licenses for the following companies be approved: 1) Bjorlin Plumbing Company, 2) Bruce Nelson Plumbing & Heating, Inc., and 3) Thriftmaster Plumbing. C. Final Plat. Signal Point It was recommended that the final plat for Signal Point be approved. R-93.60 002 7' Page 4/EAGAN CITY COUNCIL MINUTES September 7, 1993 D. Final Plat. Deerhawk Addition It was recommended that the final plat for the Deerhawk Addition be approved. R-93.61 E. Final Plat. Best Brands It was recommended that the final plat for Best Brands be approved. R-93.62 F. Proclamation of October as Toastmasters Month It was recommended that a proclamation proclaiming October as Toastmasters Month in the City of Eagan be approved. R-93.63 G. Authorize Lease Purchase Acquisition of New Copy Machine It was recommended that the acquisition of a Kodak 2085AF duplicator be approved on a five-year lease purchase agreement. H. Vacate Utility Easement. Receive Petition/Order Public Hearing (Lot 32. Block 2. Lakeside Estates) It was recommended that the petition to vacate a storm sewer utility easement over Lot 32, Block 2, Lakeside Estates be received and a public hearing scheduled to be held October 5, 1993. 1. Project 88-LL. Acknowledge Completion /Authorize City Maintenance (Safari Estates 2nd Addition & Safari 4th Addition) It was recommended that the completion of Project 88-LL, Safari Estates 2nd Addition & Safari 4th Addition, be acknowledged and the public improvements accepted for perpetual City maintenance subject to related warranty provisions. J. Project 655. Receive Report/Order Public Hearing (Gardenwood Drive - Streets & Utilities) It was recommended that the feasibility report for Project 655, Gardenwood Drive - Streets & Utilities, be received and a public hearing scheduled to be held October 5, 1993. K. Contract 93-06. Authorize Pay Request #1 (T.H. 149 &Northwest Parkway - Intersection & Signalization Improvements) It was recommended that Pay Request #1 for Contract 93-06 (T.H. 149 & Northwest Parkway - Intersection & Signalization Improvements) be approved in the amount of $30,893.24. L. Vacate Drainage & Utility Easements (Lots 1-5 & 8-12. Block 1. Knob Hill Professional Park) It was recommended that the drainage and utility easements for Lots 1-5 & 8-12, Block 1, Knob Hill Professional Park, be vacated and the Mayor and City Clerk authorized to execute all related documents. M. Contract 93-09. Authorize Final Payment (1993 Sealcoating) It was recommended that the first and final payment for Contract 93-09 (1993 Sealcoating) in the amount of $237,088.39 be approved and acceptance for City maintenance authorized subject to appropriate warranty items. OO,c Page 5/EAGAN CITY COUNCIL MINUTES September 7, 1993 N. Contract 93-05. Approve Change Order #1 (I. ¢ton Avenue Storm Sewer Lift Station) It was recommended that Change Order #1 for Contract 93-05, Lexington Avenue Storm Sewer Lift Station be approved and the Mayor and City Clerk authorized to execute all related documents. 0. Contract 93-05. Acknowledge Completion/Authorize Final Payment & Maintenance (Lexington Avenue Storm Sewer Lift Station) It was recommended that the third and final payment in the amount of $6,532.02 for Contract 93-05, Lexington Avenue Storm Sewer Lift Station, be approved and acceptance for perpetual City maintenance authorized subject to appropriate warranty provisions. P. Contract 93-13. Approve Plans/Authorize Ad for Bids (Gardenwood Drive - Utilities) It was recommended that the plans and specifications for Contract 93-13 (Gardenwood Drive - Utilities) be approved and the advertisement for a bid opening authorized to be held at 10:30 a.m., Friday, October 1, 1993. Q. Readopt Ordinance Amendment to Sec 10.10. Subd.4. Dangerous Weapons & Articles It was recommended that Subdivision 4,E to Section 10.10 of the City Code be readopted. R. Project 657. Receive Bids/Award Contract. Hawthorne Woods Sidewalk Construction It was recommended that Contract 93-12 for Project 657, Hawthorne Woods Sidewalk Construction, be awarded to Weststar Curb and Concrete, Inc., in the amount of $40,359.00. S. Adopt Permanent Rules. Wetlands Conservation Act It was recommended that the City of Eagan assume administrative responsibility for and begin implementation of the permanent program of the 1991 Wetlands Conservation Act effective December 15, 1993, and that the City Council delegate to staff the discretionary authority to approve or deny wetland fill or drain requests and replacement plans as well as make exemption determinations for projects involving up to .1 acre of wetland filling or draining. T. Contract 92-8. Approve Change Order #2 (Blackhawk Park Water Quality Improvements - Pad for Weed Harvester) It was recommended that Change Order #2 to Improvement Contract 92-8 (Blackhawk Park Water Quality Improvements) be approved in the amount of $1,985. U. Release of Trailway Easement. Northwest Airlines. Inc./Semi-Conductor Proper It was recommended that a quit claim release of the easement between Unisys Corporation and the City of Eagan dated February 7, 1989, be approved. V. Vacate Drainage and Utility Easement. Receive Petition/Order Public Hearing (Outlot A. Town Centre 70 - 13th Addition and Lot 1. Block 1. Town Centre 70 - 12th Addition It was recommended that the petition to vacate drainage and utility, easements for Town Centre 70-12th & 13th Additions be received and a public hearing scheduled to be held October 5, 1993. 002 30 Page 6/EAGAN CITY COUNCIL MINUTES September 7, 1993 W. Agreements with Cities of Apple Valley and West St. Paul for Public Safety Mobile Data Communication System It was recommended that agreements with the Cities of Apple Valley and West St. Paul for a public safety mobile data communication system be approved. X. Project 635. Receive Final Assessment RolljOrder Public Hearing (Lakeview Trail - Streets A tilitie ) It was recommended that the final assessment roll for Project 635, Lakeview Trail - Streets & Utilities, be received and a public hearing scheduled to be held October 5, 1993. Y. Project 640. Receive Final Assessment Roll/Order Public Hearing (St. Thomas Becket - Utilities) It was recommended that the final assessment roll for Project 640, St. Thomas Becket - Utilities, be received and a public hearing scheduled to be held on October 5, 1993. Z. Grading Permit #EX-10-163 (O'Neil Properly - Section 101 It was recommended that Grading Permit #EX-10-163 (O'Neil property - Section 10) and a variance request to allow work between the hours of 4:00 a.m. to 12:00 midnight be approved. AA. Project 658. Receive Petition/Order Feasibility Report (Cedarvale Area - Streetlights) It was recommended that the petition be received and the preparation of a feasibility report for Project #658 (Cedarvale Area - Streetlights) authorized. AB. Stipulation of Settlement Agreement. Final Assessments. Project 590. Daniel Henschen It was recommended that the stipulation of settlement agreement for Parcel #10-03400-011-50 for Daniel Henschen and Project 590 be approved and a resolution authorizing the Mayor and City Clerk to execute all related documents authorized. R-93.64 AC. Stipulation of Settlement Agreement. Final Assessments. Project 590. Frank Lehmann It was recommended that the stipulation of settlement agreement for Parcel #10-03400-050-29 for Frank Lehmann and Project 590 be approved and a resolution authorizing the Mayor and City Clerk to execute all related documents authorized. R-93.65 Hunter moved, Wachter seconded, a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 FINAL ASSESSMENT HEARING/WOODLANDS NORTH 2ND ADDITION Mayor Egan introduced this item as a final assessment hearing for Project 630 (Woodlands North 2nd - Streets & Utilities). Director of Public Works Colbert indicated no objections had been received. Wachter moved, Awada seconded, a motion to close the public hearing and approve the final assessment roll for Project 630 (Woodlands North 2nd Addition - streets and utilities) and authorize its certification to Dakota County. Aye: 5 Nay: 0 00231 Page 7/EAGAN CITY COUNCIL MINUTES September 7, 1993 FINAL ASSESSMENT HEARING/GREAT OAKS ADDITION Mayor Egan introduced this item as a final assessment hearing for Project 633 (Great Oaks Addition - Streets & Utilities). Director of Public Works Colbert indicated no objections had been received. There were two persons present regarding this item but neither wished to address the Council. Hunter moved, Awada seconded, a motion to close the public hearing and approve the final assessment roll for Project 633 (Great Oaks Addition - streets & utilities) and authorize its certification to Dakota County. Aye: 5 Nay: 0 TRAIL CONNECTION/STANWIX ROAD ISSUE Mayor Egan introduced this item as the trail connection for the Stanwix Road issue. City Administrator Hedges stated that the Advisory Parks, Recreation and Natural Resources Commission had been directed to review the issue of installing the trail connection even though Stanwix Road will not be a through street. It is the recommendation of the Commission that the trail connection be completed. In answer to questions, Director of Parks and Recreation Vraa indicated that: 1) Paramount Engineering had been contacted regarding this issue and 2) no neighborhood residents had attended the APRNRC meeting. Mr. Vraa also noted that the Commission vote was 4-2 and those who voted in favor felt it important to provide transportation opportunities as well as a connection between neighborhoods. Masin moved, Hunter seconded, a motion to approve a trail connection between the proposed Gardenwood Ponds Addition and the Wescott neighborhood addition. Aye: 5 Nay: 0 PRELIMINARY PLAT/CONDITIONAL USE PERMIT/VARIANCE TOWN CENTRE 100 - 12TH ADDITION/MANN THEATERS Mayor Egan introduced this item as a preliminary plat for Town Centre 100 - 12th Addition/Mann Theaters Inc., consisting of approximately 6.7 previously-zoned CSC (Community Shopping Center) acres within the Eagan Heights Commercial Park Planned Development, a conditional use permit for a pylon sign and a variance to the parking requirements, located along the south side of Yankee Doodle Road, east of Yankee Place in the NE 1/4 of Section 15. City Administrator Hedges described the recent history of this item and the direction that had been given to staff and the applicant to address the outstanding issues. In addition, Mr. Hedges stated that the recommendations of the Advisory Parks, Recreation, and Natural Resources Commission were included for Council's consideration. Acting Director of Community Development Hohenstein explained the application and its location. He briefly reviewed the site plan and the status of each of the outstanding issues. He stated that the applicant is not proposing to plat the northern portion of Outlot G which will have an affect on the developability of the remainder of the site and continue to avoid the issue of an additional 15' of Dakota County right-of-way along Yankee Doodle Road. Jim Gruepner, representing Mann Theaters, said the applicant does not own the entire site and does not, therefore, intend to plat the northern portion of Outlot G. In addition, he said they have demonstrated that previous recommendations regarding moving the theater further south will not work, they have redesigned the alignment of Town Centre drive and access to the site because they were told that the City Council will not consider anything other than that alignment, and by the use of retaining walls, they have eliminated the impact on the wetland area. Mr. Gruepner said the process has been very adversarial and complained that when one 0O2a2 Page 8/EAGAN CITY COUNCIL MINUTES September 7, 1993 problem was solved, another was added. He noted that the revised staff report had not been received until this afternoon. Mr. Gruepner expressed the applicant's willingness to compromise on the proof of parking by adding 59 parking stalls, for a parking to seating ratio of 1:388. The stalls proposed for the theater are 9' wide but he said no theater in the Twin Cities has 10' stalls. Mr. Gruepner also indicated that the pylon sign will not be erected until the remainder of Outlot G is developed and they will withdraw their request for chasing lights on the marquee. Martin Colon, speaking for Federal Land Company, suggested that the northern portion of the property not be platted at this time. He indicated his willingness to make the elimination of that requirement contingent upon an amendment to the Planned Development Agreement stipulating that when the plat is completed, 15' of additional County right-of-way will be dedicated. However, in order to align their parking lot with other buildings in the immediate area, he also requested that a simultaneous 15' variance to the parking setback be granted. Mr. Colon said the two restaurants were part of a conceptual plan but he would agree to keep the total combined seating to 350. All parking stalls for the restaurants will be 10' but by keeping the seating down to 350, excess parking stalls would be available for use as overflow parking for the theater. Discussion then took place regarding the site's impact on the wetlands. It was pointed out that the drawings of the site appear to place the theater building up to the pond; however, the "wetlands area" as defined includes the pond and its surrounding vegetation. The theater will encroach approximately 8' at one point into the "wetlands area" but not the pond and Bob Vanney, the architect, said retaining walls would be used to lessen the impact. Councilmember Masin asked whether the stand of trees near the east end of the pond would remain and Mr. Vanney said probably not; however, they would evaluate the health and species of the trees to see which ones could survive construction. Councilmember Awada then asked about the installation of a "park like amenity" around the ponding area referred to in the Planned Development Agreement. Mr. Hohenstein indicated that when SEH looked at the site, they determined this could be done if retaining walls were used; however, it would be a judgment call as to what constitutes a "park like" setting. Mayor Egan asked whether the retaining walls would need approval of the Department of Natural Resources, Director of Public Works Colbert said no, that this was not a protected wetland. Councilmember Hunter indicated he did not have a problem with the proposal affecting a small portion of the wetland; however, he did have a problem with the parking ratio. He asked where the overflow would park, whether there was adequate off-site parking to accommodate that overflow, and whether it was safe to cross the road to and from the off-site areas. Councilmember Wachter, questioned whether, when and if the restaurants were built, the overflow parking would spill into their parking area causing a problem for the restaurant owners. Director of Public Works Colbert said space and land is available now to accommodate on- site parking. He indicated his discomfort with attempting to provide a safe crossing of a very busy four-lane roadway, especially with additional development beginning on the O'Neil property. Mr. Gruepner stated that anytime there is a theater, people park where it is most convenient. Safety is always a concern but Mann Theaters has many theaters and they have not had a problem. He said even if the theater complex has 1,500 seats, they will never be full because not every one of the movies will generate a full house. In addition, parking to this extent will not be necessary with the exception of two or three times a year. He said he did not see parking across the street as a prolonged problem and shared parking is a common arrangement. Mr. Gruepner referred to the example of crossing streets throughout downtown Minneapolis for events at the Metrodome or the Target Center; it doesn't happen every night. Councilmember Wachter stated that the Council wants a theater but did not want to create problems they will be sorry for later. Councilmembers Awada and Masin both expressed misgivings about the size of the site being adequate for the proposed development. Mr. Gruepner said they know the plan will work because that's their business. Page 9/EAGAN CITY COUNCIL MINUTES ®O Z 8 September 7, 1993 Mayor Egan addressed the applicant's perception that they have had an adversarial relationship with staff. He said the theater is something that residents want and indicated he could think of examples that were less unique where staff had come up with more novel and creative solutions to problems. He then referred to concessions made by the applicant and suggested that staff do the same. Martin Colon stated that Federal Land had to dedicate .4 acres of wetlands that they thought they could utilize. He said the original PD agreement called for a park like setting on an easement area, however, he said he believed it was being provided by the wetlands. Mr. Hohenstein said the easement was to provide green space and a trail around the pond for what was to be an office building. The office building was originally intended to be eleven stories; however, Mayor Egan said that in today's economy, it was unlikely. The trail around the pond was discussed briefly but was deferred as a part of the detail design of the site. Jim Benshoof, traffic engineer for the Mann Theater group, stated there are other theaters that share parking with retail and mentioned the theater at 50th and France. In this situation, he suggested a four-way stop at the Town Center Drive access point to provide an adequate level of safety for pedestrian crossing. Director of Public Works Colbert indicated that the 50th and France area is much more conducive to pedestrian traffic than this area would be and cautioned that winter crossings of Yankee Place would involve snowbanks and unplowed sidewalks. Mr. Colbert cited the example of Applebee's Restaurant which has recently had to add additional parking. Previously, patrons had been advised to park in the Rainbow Foods parking lot but were very concerned about having to cross Town Centre Drive. Mr. Colon acknowledged that theater goers will park in other areas and likely cross Yankee Place. Because this is a common occurrence, some of his tenants including Wal-Mart, have written restrictions into their leases regarding "no movie theaters" on adjoining properties. He referenced Mr. Benshoofs suggestion to put in a four-way stop and indicated his willingness to put in a sidewalk to the comer to accommodate the crossing. Discussion then took place regarding the number of issues on this item still to be decided. Councilmember Wachter suggested the item be continued to the September 21 meeting. Awada noted it was not the first time this developer has made last minute concessions; however, Mayor Egan expressed his frustration with information not being forwarded from staff to the applicant until today when they have had three weeks since the last continuance. Wachter moved, Egan seconded, a motion to continue to the September 21, 1993, regular City Council meeting, consideration of a preliminary plat for Town Centre 100 - 12th Addition/Mann Theaters consisting of approximately 6.7 previously-zoned CSC (Community Shopping Center) acres within the Eagan Heights Commercial Planned Development. Aye: 5 Nay: 0 Councilmember Hunter advised the applicant that his major issue was how pedestrian traffic will be handled to safely cross Yankee Place to the theater property. Councilmember Wachter also indicated his desire to see a layout of the proposed sidewalk/four-way stop and Councilmember Awada expressed her interest in seeing the proposed wetlands area landscaping. Mayor Egan began to enumerate those issues to be addressed: 1) the four-way stop, 2) the technical issue of the sidewalk and the Town Centre Shops, 3) the preliminary layout for the restaurants on the northern portion of Outlot G, 4) the landscaping surrounding the ponding area. At this point, Mr. Gruepner interrupted with complaints that Mann Theaters has not met with any compromise from staff. Because of this, they were not willing to go forward on a continuance unless there was some basic support from the Council for their proposal. If there was no support, they would prefer to withdraw their application now. Mr. Gruepner said they had come to Eagan in good faith and had made concessions. Theaters are their business and his clients, the Mann's, were upset. Mr. Gruepner indicated this had been the most adversarial relationship they had ever dealt with and while they had tried to deal with concerns, he noted that nothing is perfect. After a concern from Councilmember Masin, Mr. Gruepner said there is enough parking and 9' stalls are used in every theater in the Twin Cities. He said he did not agree that they were trying to squeeze the Page 10/EAGAN CITY COUNCIL MINUTES September 7, 1993 project onto the property. The Council reiterated their desire to have a theater but could not make any guarantee regarding whether or not the proposal would be approved. Director of Public Works Colbert recounted the last three weeks and the series of meetings between the staff and the applicant. Because staff is not in a position to compromise City Code requirements, he said it would be helpful if the City Council would address each of the 14 variances to City Code and indicate which ones staff can work with. The parameters established by the Council are as follows: 1. A variance of 143 fewer parking spaces than the 549 required by City Code. Mayor Egan indicated this number has been reduced; however, the critical question is by how much is the City council willing to accept that. He said that question will not be answered until next week. 2. To allow 9' stalls rather than the 10' standard. The majority of the City Council was willing to accept 9' stalls, for the theater only, thereby resolving this issue. 3. To allow only a portion of Outlot G, Town Centre 100 1st Addition, to be platted. Mayor Egan indicated that Mr. Colon is willing to amend the PD Agreement to allow only up to a combined total of 350 seats for both restaurants to be built on the remainder of Outlot G. In addition, he said that a provision in the PD agreement will be incorporated whereby the remainder of Outlot G will also dedicate the 15' right-of-way to Yankee Doodle Road. Mayor Egan said he would like to see a proposed layout for what the parking would be on the two lots. Acting Director of Community Development Hohenstein said that associated with that would be the owner's request for a 15' variance to the parking setback because that would affect the developability of the lot as well. Mayor Egan said if he felt there was sufficient hardship in what was being proposed at the time of application, he could be flexible. The Council agreed that the proposed layout they were requesting should incorporate the 20' setback. 4. To permit the northernmost access point to not match center line of the Town Centre Drive and Yankee Place Intersection. Resolved. 5. To allow .4 acre of the wetland associated with Pond DP-20 to be filled. After discussion, encroachment into the wetland is to be kept to the absolute minimum with City Council review if it cannot be avoided. In order to retain the intent of the PD agreement, the plan for the wetland area including the landscaping concept for a park like atmosphere is to returned to the City Council for its review. 6. To allow an off-site pylon sign, not designated for the corner lot, to be permitted and to allow a 15' X 15' sign easement for this pylon location. Acting Director of Community Development Hohenstein asked whether the City Council would be amenable to a lot layout that would take the theater lot to the corner so that any pylon sign would be on-site rather than off-site. After discussion, it was recommended that the PD agreement be amended to limit seating for the two restaurants to a combined total of 350 seats and that the pylon sign develop in conjunction with the restaurant development of Outlot G. 002135 Page 11/EAGAN CITY COUNCIL MINUTES September 7, 1993 7. An increase in the allowable square footage for a pylon sign from 125 sq.ft. to 185 sq.ft. Resolved. 8. To permit chasing lights on the illuminated reader board (marquee) - not allowed by Code. Resolved. Applicant had previously agreed to withdraw this request. 9. To permit access to the two northern conceptual uses to occur through the theater parking lot rather than by a public access. Resolved. Lastly, it was the consensus of the City Council that precast wall panels, rather than brick, would be acceptable. Bob Vanney said he was unclear as to how to resolve the situation of crossing the street, i.e., the provision of sidewalks, a stop sign, etc. While Director of Public Works Colbert indicated it had been left to the applicant's and staffs creativity, Mayor Egan pointed out that it will be resolved before it is returned to the City Council. AN". ' CERTIFICATION OF PROPOSED 1994 PROPERTY TAX LEVY PROPOSED 1994 BUDGET/TRUTH IN TAXATION HEARING DATES Mayor Egan introduced this item as certification of the proposed 1994 Property Tax Levy, the proposed 1994 Budget and the dates for Truth in Taxation Hearings. City Administrator Hedges explained the item and the action being requested. After brief discussion, Wachter moved, Awada seconded, a motion to authorize the certification of the proposed 1994 Budget and the 1994 property tax levy and to set the Truth in Taxation hearing for December 7, 1993, the continuation hearing for December 15, 1993, and the subsequent hearing for December 16, 1993. Aye: 5 Nay: 0 R-93.66 CONSIDER PETITION TO INSTALL STOP SIGNS NORTH HAY LAKE ROAD & FAWN RIDGE TRAIL Mayor Egan introduced this item as consider a petition to install stop signs (North Hay Lake Road and Fawn Ridge Trail). Director of Public Works Colbert advised that a petition had been received signed by eight property owners. As a result of the petition, an analysis of the intersection was performed to determine whether the stop signs being requested would meet the warrants of the Manual on Uniform Traffic Control Devices. Mr. Colbert indicated that analysis results did not justify the installation of stop signs; therefore, the request was being brought to the City Council for their consideration. Dave Medernach, 740 North Hay Lake Road, explained the position of the neighborhood citing the presence of many small children, the number of school buses passing through the intersection and a large hill. He said they were concerned about safety. Director of Public Works Colbert said that with Eagan as young as it is, it was hard to find any neighborhood where there aren't small children. He advised that the City has attempted to reserve the use of Page 12/EAGAN CITY COUNCIL MINUTES 00 286 September 7, 1993 Children at Play signs to those areas where children are expected to congregate; however, if signs are installed on every street, their impact would be diminished. He cautioned that because there are many "T" intersections in this neighborhood, frequent stops signs, especially where they are not anticipated or warranted, would soon be ignored. Mayor Egan added that even though they would be ignored by drivers, children would be lulled into believing that safety existed. Wachter moved, Hunter seconded, a motion to receive the petition but deny the installation of stop signs on North Hay Lake Road at its intersection with Fawn Ridge Trail. Aye: 5 Nay: 0 SETBACK VARIANCE/FRANCES HOMES/RUSTIC HILLS Mayor Egan introduced this item as a variance for Frances Homes, of 4' to the required 30' front yard setback for Rustic Hills Drive and 40' to the 50' sideyard setback from a public right of way, located on Lot 15, Block 1, Rustic Hills Addition, in the SW 1/4 of Section 4. Acting Director of Community Development Hohenstein explained the application for two setback variances and the uniqueness of this situation. The applicant was present and added that this is the last lot on the cul-de-sac. Councilmember Wachter noted that because of the extreme conditions, this application was an exception to the rules. He said the applicant had to place the house where it was most suited. Wachter moved, Hunter seconded, a motion to approve a variance of 4' to the required 30' front yard setback for Rustic Hills Drive and 40' to the 50' sideyard setback from a public right of way, located on Lot 15, Block 1, Rustic Hills Addition in the SW 1/4 of Section 4, and subject to the following condition: 1. All applicable City Codes. Aye: 5 Nay: 0 SETBACK VARIANCE/ASPEN PROPERTIES/HILLS OF STONEBRIDGE Mayor Egan introduced this item as a variance for Aspen Properties, of approximately 18' from the required 50' setback from Wescott Road, located on Lot 25, Block 1, Hills of Stonebridge in the NE1/4 of Section 24. Acting Director of Community Development Hohenstein reported that previously, a variance had been granted for this lot; however, because it was not acted upon, the approval had expired. Wayne Tauer, representing Aspen Properties, indicated they thought they had sideyard setback variances throughout the project with the Planned Development Agreement but have had to request each variance individually. Mr. Tauer said this should be the last one. Awada moved, Wachter seconded, a motion to approve a variance for Aspen Properties of approximately 18' from the required 50' setback on public right-of-way for Aspen Properties for property located on Lot 25, Block 1, Hills of Stonebridge, and subject to the following conditions: 1. Access shall be from Chatham Road. 2. All other applicable City Codes shall be adhered to. Aye: 5 Nay: 0 OC2(7 Page 13/EAGAN CITY COUNCIL MINUTES September 7, 1993 PRELIMINARY PLAT/WUTHERING HEIGHTS ADDITION Mayor Egan introduced this item as a preliminary plat for Wuthering Heights Addition/Mylo Mitzel, consisting of two lots on approximately one previously-zoned R-1 (Single-Family) acre located along the west side of Wuthering Heights Road, north of Silver Bell Road in the SE 1/4 of Section 18. City Administrator Hedges said that the preliminary plat had been before the Advisory Planning Commission at their August 24 meeting and the APC was recommending approval subject to all conditions. In addition, he advised that the Advisory Parks, Recreation, and Natural Resources Commission had reviewed the item, and their recommendation was included for consideration by the Council. Acting Director of Community Development Hohenstein explained the history of the item and its location. Wally Hafstad, representing Mylo Mitzel, was present to answer any questions. No neighbors were present. Director of Public Works Colbert referenced Conditions #2 and #4 recommended by the Advisory Planning Commission which require that Wuthering Heights Road be brought up to City standards and that the developer provide a 25' half right-of-way for that road. He explained the right-of-way issues as they exist and asked what provisions the City Council wished to make for any future development. With the uncertainty of any future development, Mr. Colbert asked whether the building pad on Lot 1 should be placed to meet the setbacks as if it were a public right-of-way and whether additional right-of-way (to meet present City standards) should be required of this property owner, the property owner to the east, or whether it should be permitted to remain at 40', which is substandard. Councilmember Hunter indicated that he would prefer to require only that a minimum 50' right-of-way be provided with the method of provision--either through dedication or acquisition--left to the developer. Mayor Egan voiced his support for the 25' half right-of-way because it appears that the long-range development of property in Wuthering Heights will continue to be single-family. He also suggested that if Wuthering Heights Road goes any further to the west, that point may be the appropriate time to upgrade the road so that costs are spread over a more feasible project. Councilmember Hunter expressed his concerns that there may not be another opportunity to upgrade the road. As the area exists now, Councilmember Awada questioned whether it should ever be upgraded or whether it was even financially feasible. After further discussion, it was the consensus that Condition #2 be eliminated and that Condition #4 be revised to reflect a requirement of 50' of right-of-way along Wuthering Heights Road and a 30' half right-of-way along the northern portion of the plat. Wachter moved, Hunter seconded, a motion to approve a preliminary plat consisting of two lots on approximately one previously zoned R-1 (Single-Family) acre located along the west side of Wuthering Heights Road north of Silver Bell Road in the SE 1/4 of Section 18, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993, shall be complied with: Al,B1,B2,B3,C1,C2,C3,D1,El,Fl,GI,andH1 Of fififil Plat flPPF0YVJ. 3. A 40' dfainage and utility easement shall be dedieated OYOF the neFth edge of bet 1 to eei,e eNisting 92 sankafy sower- line and 6' Whtff ffiftift that afe leewed aleng the neFth pr-OPOAY line of pFopesbd Let 002 Page 14/EAGAN CITY COUNCIL MINUTES September 7, 1993 4. A minimum 50' right-of-way is required to be provided for Wuthering Heights Road and a 30' half right-of-way is required across the northern portion of this property. Aye: 5 Nay: 0 It should be noted that the dedication of the 30' half right-of-way across the northern portion of Lot 1 supersedes the provisions of Condition #3 and it has, therefore, been eliminated. At the direction of the City Council, staff will review the Comprehensive Guide Plan designation for properties in the Wuthering Heights neighborhood and whether any changes to the plan are indicated. REZONING/PRELIMINARY PLAT/AUTUMN RIDGE 4TH ADDITION Mayor Egan introduced this item as a rezoning, Autumn Ridge 4th Addition/James Development, of approximately 5.1 acres from AG (Agricultural) to R-1 (Single Family) and a preliminary plat consisting of 13 lots on approximately 5.4 acres located along the east side of Dodd Road, south of Golden Meadow Road in the NW 1/4 of Section 25. City Administrator Hedges said that the preliminary plat had been before the Advisory Planning Commission at their August 24 meeting and the APC was recommending approval subject to all conditions. In addition, he advised that the Advisory Parks, Recreation, and Natural Resources Commission had reviewed the item, and their recommendation was included for consideration by the Council. Acting Director of Community Development Hohenstein explained the application and its location. He reported that a petition had been received from residents objecting to the completion of Crimson Leaf Trail; however, he noted for Council's information that when Autumn Ridge was platted, Crimson Leaf Trail had always been intended as a through street to Dodd Road. Gordon Schramm, 4370 Dodd Road, asked that the plat be approved only if all lot widths were a minimum of 150'. Tracy Quinn, stated that she represented the majority of homeowners who live on Crimson Leaf Road. She indicated that they all believed Crimson Leaf was a cul-de-sac when they purchased their homes and referred to a petition which asked that the developer consider another access to the development. She then addressed a number of safety concerns and closed by saying that if the road must go through, the neighbors want a sidewalk installed immediately. She asked that it be made a condition of development and that the existing homeowners not be assessed for its completion. Jeff Magnus, 641 Hackmore Drive, also representing a number of homeowners, presented a petition asking for the completion of Crimson Leaf Trail. Mr. Magnus voiced concerns that if that access to Dodd is not completed, it will mean more traffic on Hackmore. City Administrator Hedges distributed a letter that had been received from Barry and Vickie Gartner, 632 Hackmore Drive, who have indicated their support for the completion of Crimson Leaf Drive to Dodd Road. Councilmember Wachter asked about a drainage issue relating to the property immediately north of the proposed development. Director of Public Works Colbert indicated that it remains an issue but the recommendation has been made to construct an outlet from the low lying area of that property to drain into a pond on the school's property. This would insure that there is a controlled water elevation and would allow construction of walkouts. Without this outlot, the rising elevation of this wetland could not be controlled and only ramblers would be permitted. He said the developer and the property owner are attempting to negotiate a joint solution. 00M) Page 15/EAGAN CITY COUNCIL MINUTES September 7, 1993 Councilmember Awada asked what problems would be involved with putting in a sidewalk. Mr. Colbert stated that with a 60' right-of-way, an additional 2' of right-of-way would be needed for a standard 8' setback from the back of curb for a 5' sidewalk or an additional 5' for an 8' trail. A 2' easement or a change in setback from back of curb from 8' to 6' would fit the sidewalk within the existing right-of-way. Councilmember Hunter acknowledged the residents concerns and suggested a 5' sidewalk as adequate if the developer was willing. Jim Ostenson, representing James Development, indicated there would be little problem in putting a sidewalk in the new phase of development; however, it would be very costly and difficult to install through the existing yards. He said the additional costs would be much more than the 13 lots in this phase could absorb. Director of Public Works Colbert advised that the sidewalk could be located within the right-of-way (after the Parks and Recreation Department's review) and constructed along the north right-of-way of Crimson Leaf Trail from Dodd Road and then tieing into the existing sidewalk. As to costs, the City has a policy that sidewalks to be constructed are to be constructed by the City from the trail dedication fund and each new lot developed in the City contributes to that fund. It would not be a financial obligation of the developer. In answer to a question from Mayor Egan, Mr. Colbert recommended keeping the trailway or sidewalk to 5' to contain it within existing right-of-way. The residents present continued to urge the installation of the sidewalk and questioned why it was not originally included with the development. Mayor Egan noted that sidewalks are not generally constructed with this classification of street. Councilmember Awada added that if not for the school, sidewalks would not have been constructed in that area either. In answer to a question from Councilmember Hunter, Mr. Colbert stated that the sidewalk would not have to be a condition of plat approval but could be considered a City-initiated public improvement in public right-of-way. He said construction through the existing neighborhood may even be handled through a change order to an existing contract for sidewalk construction. The second phase, however, could be constructed whenever the Parks and Recreation Department determined it to be feasible. After initial agreement by the Council, Mr. Colbert suggested that the particulars be referred to the Department of Parks and Recreation and the Advisory Parks, Recreation and Natural Resources Commission. Hunter moved, Awada seconded, a motion to approve a rezoning for Autumn Ridge 4th Addition/James Development for approximately 5.1 acres from AG (Agricultural) to R-1 (Single-Family. Aye: 4 Nay: 0 Abstain: 1 (Wachter) Hunter moved, Awada seconded, a motion to approve a preliminary plat consisting of 13 lots on approximately 5.4 acres located along the east side of Dodd Road, south of Golden Meadow Road, in the NW 1/4 of Section 25, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993, shall be complied with: Al,B1,B2,B3,B4,C1,C2,D1,El,F1,G1,andH1 2. All tree massings not to be disturbed with grading shall be enclosed within a snow fence or other suitable material prior to any grading on site. 3. Demolition of moving permits shall be obtained by the developer for the removal of the existing shed. 4. The public right-of-way easement at the westerly end of Crimson Leaf Trail is required to be vacated in conjunction with the platting of this development. 5. An emergency overland outlet shall be provided from the low point of Crimson Leaf Trail with a maximum high point elevation of 943.0. 6. A storm sewer outlet shall be provided from the landlocked low area on Parcel 042-30. Page 16/EAGAN CITY COUNCIL MINUTES September 7, 1993 7. The houses that back up to the landlocked low area on Parcel 042-30 shall have a 3-foot freeboard above the high water level of the low area. 8. The existing well and septic systems on this site shall be abandoned and capped according to City and County requirements. 9. Water main shall be looped from the existing 16" line on Dodd Road to the existing 6" line on Crimson Leaf Trail. 10. Sanitary sewer and water services shall be provided to the existing house on Lot 2 of Block 1. 11. This development shall dedicate 60 feet of right-of-way for Crimson Leaf Trail. 12. The development is responsible for removing the cul-de-sac constructed at the westerly end of Crimson Leaf Trail. 13. The plat would be responsible for a cash parks dedication for 12 lots. 14. The plat would be responsible for a cash trails dedication for 12 lots. 15. The City of Eagan Tree Preservation Guidelines would need to be followed requiring that significant trees be identified on the grading plan. 16. This plat would be subject to a cash water quality dedication. Aye: 4 Nay: 0 Abstain: 1 (Wachter) Egan moved, Masin seconded, a motion to direct a public improvement for a sidewalk to be installed as an expense of the trail dedication fund along the north side of Crimson Leaf Trail from Dodd Road to the existing sidewalk near the intersection of Crimson Leaf Trail and Hackmore Drive. Aye: 4 Nay: 0 Abstain: 1 (Wachter) REZONING/PRELIMINARY PLAT/STONEBRIDGE PONDS ADDITION Mayor Egan introduced this item as a rezoning for Stonebridge Ponds Addition/Heritage Development, of approximately 8.2 AG (Agricultural) acres to R-1 (Single Family), and a preliminary plat consisting of 13 lots located at the NW intersection of Dodd and Diffley Roads in the SW 1/4 of Section 24. City Administrator Hedges said that the rezoning and preliminary plat had been before the Advisory Planning Commission at their August 24 meeting and the APC was recommending approval subject to all conditions. In addition, he advised that the Advisory Parks, Recreation, and Natural Resources Commission had reviewed the item, and their recommendation was included for consideration by the Council. Acting Director of Community Development Hohenstein explained the application and its location. He said the applicant is pursuing acquisition of the excess right-of-way retained by Dakota County and that is why an outlot is being platted. At such time as the property is acquired, Mr. Hohenstein said the applicant proposes to subdivide an additional three lots also taking access on the cul-de-sac. The applicant, Wayne Tauer, was present to answer any questions. There were no other persons in the audience to address this application. Condition #3 was clarified to refer to a variance of 160' to the City Code requirement that cul-de-sacs not exceed a maximum of 500'. Page 17/EAGAN CITY COUNCIL MINUTES September 7, 1993 Wachter moved, Egan seconded, a motion to approve a rezoning of 8.24 acres from A (Agricultural) to R-1 (Single-Family), located at the northwest intersection of Dodd and Diffley Roads in the SW 1/4 of Section 24. Aye: 5 Nay: 0 Wachter moved, Awada seconded, a motion to approve a preliminary plat for Stonebridge Ponds Addition/Heritage Development consisting of 13 lots located at the northwest intersection of Dodd and Diffley Roads in the SW 1/4 of Section 24, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993, shall be complied with: Al,Bi,B2,B3,B4,C1,C2,C4,Dl,El,F1,G1,andHi 2. Final grading is to include landscaping and berming along County Road 30. 3. A variance of 160' to the 500' maximum cul-de-sac length shall be approved as a part of this plat approval. 4. The development will be required to provide a 30 foot vegetative buffer strip along the east edge of Pond JP-27. 5. The developer is required to extend the 8" sanitary sewer and IT trunk watermain in Dodd Road from the existing stubs located 200' north of the site to Diffley Road to serve this site. 6. The utility layout shall include a 6" watermain extension for fire prevention and looping purposes from the southwest cul-de-sac to the existing 6" watermain stub in Diffley Road. 7. The development will be responsible for acquiring the necessary easements for the construction of the sanitary sewer and watermain along Dodd Road from Diffley Road to the connection of the existing lines 200' north of this site. 8. The new water quality pond shall have a 12" storm sewer outlet with a maximum discharge rate of 3 cfs that will drain into Pond JP-27. 9. No driveway accesses will be allowed to connect to Dodd Road or Diffley Road. 10. The water quality pond shall have a surface area at the NWL of 0.3 acres and a wet pond volume of 0.9 acre feet. 11. Sanitary sewer and water service shall be provided to the future lots of Outlot A. 12. This proposal would be subject to a cash parks dedication. 13. This proposal would be subject to a cash trails dedication. 14. On-site ponding to treat all impervious area runoff from the site would be required to meet water quality treatment requirements and the pond design would need to be approved by City staff. Also, no filling or draining of any wetlands on the site is permitted. Aye: 5 Nay: 0 Page 18/EAGAN CITY COUNCIL MINUTES September 7, 1993 PRELIMINARY PLAT/KINGS WOOD ADDITION 3RD ADDITION Mayor Egan introduced this item as a preliminary plat for Kings Wood 3rd Addition/Horne Development, consisting of 42 lots on approximately 28 previously zoned R-1 (Single Family) acres, located along the west side of Pilot Knob Road, south of Englert Road in the SEl/4 of Section 16 and the NE1/4 of Section 21. City Administrator Hedges said that the preliminary plat had been before the Advisory Planning Commission at their August 24 meeting and the APC was recommending approval subject to all conditions. Mr. Hedges indicated that the Advisory Parks, Recreation and Natural Resources Commission had not yet taken action on this item, so any action by the City Council would be subject to their recommendations. Acting Director of Community Development Hohenstein explained the application and its location. Mayor Egan asked whether the private streets met City criteria and Mr. Hohenstein replied they did and were similar to those proposed in the Gardenwood Ponds Addition. Rollie Crawford, attorney representing Home Development, stated that this plat is an extension of the existing Kings Wood development. Mr. Crawford explained that the previous Kings Wood 3rd Addition, that had received approval from the City Council, had been modified to alleviate trauma to the site. He said the number of lots had been reduced from 49 to 42, the cul-de-sacs had been shortened, and there was much less grading thus saving many more trees. Mr. Crawford indicated that private roads would be required but added that they had been used successfully in other parts of the City. Bob Weigert, Paramount Engineering, said the access to the site was determined by where the roadway and wetlands permitted. He described the site constraints and stated that while the plat was not subject to the tree preservation guidelines, it did meet those requirements. Mr. Weigert's discussion then turned to a number of conditions which continue to cause concern for the developer. A discussion of those conditions and their resolution follows: Condition #1: These standard conditions of plat approval as adopted by Council action on February 2, 1993, shall be complied with: Al, 111, B2, 113, B4, C1, C2, C3, D1, El, F1, G1, and HI. Mr. Weigert was not specific but indicated a number of concerns which would have to be worked out with staff. He noted that some of the standard conditions related to parks dedication costs and water quality issues which they had not yet had an opportunity to review. Condition #6: The private street connection to serve Lots 14, 15, and 16 of Block 1 shall be constructed at the west end of the center median on Kings Wood Road. Mr. Weigert suggested a compromise right-in, right-out approach which would permit traffic coming into the development to make an immediate right to Lots 14, 15, and 16, but traffic leaving from those lots would have to turn right before negotiating a Uaturn around the median in order to leave the development via Pilot Knob Road. Director of Public Works Colbert agreed that the proposal had potential and, in concept, he said that the engineering staff believes a detail design can be worked out. He suggested that Condition #6 be revised to read, "The private street outlet to serve Lots 14, 15, and 16 of Block 1 shall be constructed at the west end of the island on Kings Wood Road." He said it should effectively address the developer's concerns and the detail design could be addressed at a later date. Mr. Crawford agreed. Condition #8: Sanitary sewer and water main services shall be stubbed to the adjacent northerly property (Parcel 014-79). 0CZ~'.~ J1 Page 19/EAGAN CITY COUNCIL MINUTES September 7, 1993 Condition #11: The sanitary sewer layout shall be revised to keep the sanitary sewer lines in the dedicated street right-of-way and out of the dedicated ponding easement for Pond JP-5. Mr. Crawford objected to Condition #8 because of the topography making this a difficult as well as expensive condition. In addition, Mr. Crawford indicated that the existing homes on the property to the north of the Kings Wood development receive their utilities from the north. Mr. Colbert said there is a split service to the existing homes now; however, he was addressing the remainder of the property and its future development. Mr. Colbert said he knew the developer would want the northern property owner to participate in the costs because that property will receive direct benefit. The utilities could be worked out privately or petitioned to be put in publicly to service the six potential lots. Director of Public Works Colbert expressed his strong reservations about putting a sanitary sewer through a wetlands. He said it would reduce the need for deep sewer in this area but City maintenance would much prefer the ready access of public right-of-way to the steep topography of the ponding area. He also questioned the advisability of putting that much fill in a wetland. He suggested that consideration may be given to the installation of private ejector pumps to minimize the depth of the sewer from two of the lots. He repeated his reservations and advised Council that this would not be the way the City's staff would design a utility system to be owned and maintained by the City. Mr. Crawford said there are numerous examples where sanitary sewer is put along non-street rights-of- way. He said it is not the preferred method if there are other practical alternatives but to go down more than 30' to provide a gravity sewer in this area would require additional excavation and costs would be substantial ($30,000-$40,000 additional). He said easements could be provided so that maintenance is not a major concern. Mr. Crawford noted that Condition #11 had been part of the earlier approval for this plat; perhaps not at the same location but a similar situation. It was the consensus of the City Council to continue utilities to the Bruestle property (Condition #8) and with no support to run the utilities through the ponding area, they agreed to retain the requirements of Condition #11. Condition #10: The 30' strip of trees shall be protected along the east edge of the property where it abuts Interstate 35E, Pilot Knob Road and the City of Eagan's Fire Administration Building. Mr. Crawford objected to the arbitrary figure of 30' because there are some tight dimensions along the east edge of the property. He said they would prefer authorization from the Council to work with the staff on a screening plan which would include existing trees as well as plantings, some of which would be planted on City property to provide the necessary screening. Council agreed that this item could be worked out to reach a solution agreeable to the developer and the City. Mr. Colbert suggested that Condition #10 read, "The 30' strip of trees shall be protected or an acceptable landscape buffer provided along the east edge of the property where it abuts Interstate 35E, Pilot Knob Road and the City of Eagan's Fire Administration Building." Councilmember Wachter cautioned that he did not want to see the City involved in another financial controversy with the applicant over inspections. Condition #12: The final grading plan shall provide for a maximum street grade of 10%. Mr. Crawford said it was originally planned that there be no greater than an 8% grade on any of these streets but the Planning Commission had agreed and recommended that a 10% grade would be agreeable and allowable under the City Code, on any low density roadway like this if it doesn't end in a cul-de-sac. A 10% grade under the proposed layout would be permitted only with a variance. 00x, Page 20/EAGAN CITY COUNCIL MINUTES September 7, 1993 Director of Public Works Colbert provided background on the Code provision that permits a maximum street grade of 10% only if a street had a secondary outlet where the maximum street grade was 8%. Because there is no other outlot to this property, City Code requires a maximum grade of 8%. If there are extenuating circumstances, he said Council could consider a variance. Because of the topography and upon recommendation of the Advisory Planning Commission, a variance to this requirement was subsequently approved. Condition #16: The private streets with more than four units connecting to it shall have concrete curb and gutter constructed along the edges and at the end of the private street. Mr. Crawford stated that all private roads within the subdivision serve less than four units except one. Because none of the private roads serving less than four units will have concrete curb and gutter, he suggested that none have curb and gutter as a matter of consistency. When asked whether consistency within the development was a factor, Mr. Colbert indicated it was more a factor to have consistency within the community. After ascertaining that the City will not maintain or provide upkeep for the private streets, the City Council agreed they would remain firm on other conditions but would allow some flexibility by deleting Condition #16. Condition #18: A public road to City standards shall be constructed to the adjacent northerly property or, if private, it must provide access to and use by this parcel. This condition was recommended to avoid landlocking the parcel to the north. Mr. Crawford stated that because of the topography, this road cannot be constructed to City standards and questioned providing a private road to serve property not owned by the owners of the private road. He added, however, that they were willing to look at this further. After further discussion, Director of Public Works Colbert suggested retaining the condition and then if it cannot be resolved, it could be reconsidered or possibly deleted at a later date. Agreed. With completion of the discussion regarding conditions, Hunter moved, Awada seconded, a motion to approve a preliminary plat for the Kings Wood 3rd Addition/Home Development consisting of 42 lots on approximately 28 previously-zoned, R-1 (Single-Family) acres located along the west side of Pilot Knob Road, south of Englert Road, in the SE 1/4 of Section 16 and the NE 1/4 of Section 21, subject to the recommendations of the Advisory Parks, Recreation and Natural Resources Commission and the following conditions: 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993, shall be complied with: Al, B1, B2, B3, B4, C1, C2, C3, D1, El, F1, G1, and H1. 2. No driveway access to Pilot Knob Road shall be allowed. 3. Outlot A, the area between the western cul-de-sac and I-35E shall be maintained by and transferred to the homeowners' association or platted as a part of adjacent lots with the final plat submission. 4. The cul-de-sac lengths shall be approved as shown on the Preliminary Plat. 5. The developer will be responsible for submitting detailed plans and specifications for the proposed retaining wall construction. OOZ3 Page 21/EAGAN CITY COUNCIL MINUTES September 7, 1993 6. The private street outlet to serve Lots 14, 15, and 16 of Block 1 shall be constructed at the west end of the island on Kings Wood Road. (Revised) 7. The developer will be responsible for acquiring the appropriate street right-of-way from the adjacent northerly property (Parcel 014-79) for the street connection at Pilot Knob Road. 8. Sanitary sewer and water main services shall be stubbed to the adjacent northerly property (Parcel 014-79). 9. A 30' buffer strip shall be provided around the edge of Pond JP-5 to protect the existing trees and vegetation. 10. The 30' strip of trees shall be protected or an acceptable landscape buffer provided along the east edge of the property where it abuts Interstate 35E, Pilot Knob Road and the City of Eagan's Fire Administration Building. (Revised) 11. The sanitary sewer layout shall be revised to keep the sanitary sewer lines in the dedicated street right-of-way and out of the dedicated ponding easement for Pond JP-5. 12. The final grading plan shall provide for a maximum street grade of 10%. 13. All site generated storm water runoff is required to be conveyed to Pond JP-5. 14. Modifications to Pond JP-5, the 60" storm sewer line in the northwest corner of the site or the 54" storm sewer line in the southwest corner of the site, will require MnDOT approval. 15. A skimmer shall be constructed on the outlet of Pond JP-5. eamoueted along the edger, and at the and Of th@ PAY&W filftet. 47 16. Homeowners Association documents and declarations establishing easements for driveway purposes shall be submitted to the City Attorney's office prior to final plat approval, with appropriate documentation recorded with the plat. 4& 17. A public road to City standards shall be constructed to the adjacent northerly property or if private, it must provide access to and use by Parcel 041-79. (Added) Aye: 5 Nay: 0 Hunter moved, Awada seconded, a motion to approve a variance of 2% to the 8% maximum cul-de-sac street grade. Aye: 5 Nay: 0 Hunter moved, Awada seconded, a motion to approve a variance deleting the City requirement of concrete curb and gutter for a private street with more than four units and the requirement for a turnaround at the terminus of private streets. Aye: 5 Nay: 0 Page 22/EAGAN CITY COUNCIL MINUTES September 7, 1993 CONDITIONAL USE PERMIT/FEDERAL LAND BICENTENNIAL SECOND ADDITION/PYLON SIGN Mayor Egan introduced this item as a conditional use permit, for Federal Land Company, to allow a pylon sign on Lot 1, Block 1, Bicentennial Second Addition, located along the south side of Yankee Doodle Road, east of Washington Drive in the NE 1/4 of Section 16. City Administrator Hedges advised that this item had been before the Advisory Planning Commission at their August 24 meeting and they had recommended approval subject to all conditions. Acting Director of Community Development Hohenstein explained the application and the reasons for the relocation. Chad Sandy, property manager for Federal Land Company, was present and indicated agreement to the addition of Condition #4 by the Advisory Planing Commission. Hunter moved, Awada seconded, a motion to approve a conditional use permit for the relocation of a pylon sign for Federal Land Company on Bicentennial 2nd Addition subject to the following conditions: 1. A one-time sign fee of $2.50 sq.ft. shall be paid upon application. 2. This conditional use permit shall be recorded at Dakota County within 60 days of City Council approval with receipt to the City. 3. Remove existing pylon sign. 4. Replace trees removed with same number and type of trees and meet minimum size requirements of the landscape portion of the Code. Aye: 5 Nay: 0 CONDITIONAL USE PERMIT/RAINBOW FOODS/OUTDOOR STORAGE SHOPPING CARTS Mayor Egan introduced this item as a conditional use permit for Rainbow Foods, to allow outdoor storage of shopping carts on Lot 1, Block 1, Town Centre 70 Second Addition, located along the west side of Denmark Avenue in the NW 1/4 of Section 15. City Administrator Hedges advised that this item had been before the Advisory Planning Commission at their August 24 meeting and they had recommended approval subject to all conditions. Acting Director of Community Development Hohenstein explained the application and its location. A representative of Rainbow Foods was present to answer any questions. Awada moved, Hunter seconded, a motion to approve a conditional use permit to allow outdoor storage of shopping carts on Lot 1, Block 1, Town Centre 70 Second Addition, located along the west side of Denmark Avenue in the NW1/4 of Section 15, subject to the following conditions: 1. This conditional use permit shall be recorded at Dakota County within 60 days of its approval with documentation provided to the City. 2. Only outdoor storage of shopping carts shall be allowed. 3. All applicable City Code requirements must be met. Page 23/EAGAN CITY COUNCIL MINUTES 0 0 23 ? September 7, 1993 4. The shopping cart outdoor storage enclosure shall be constructed of 8" block and a 4" rock face block strip to match the existing building. Aye: 5 Nay: 0 CONDITIONAL USE PERMIT/AUTOMOBILE SERVICE STATION/TEXACO CEDARVALE SHOPPING CENTER Mayor Egan introduced this item as a conditional use permit for Hussein Ansari, to allow an automobile service station and pylon sign in a CSC (Community Shopping Center) district on Lot 2, Block 1, Cedarvale 2nd Addition, located along the southeast side of Cedarvale Boulevard, north of Rahn Road in the NE 1/4 of Section 19. City Administrator Hedges advised that this item had been before the Advisory Planning Commission at their August 24 meeting and they had recommended approval subject to all conditions. Acting Director of Community Development Hohenstein explained the application and its location. Mr. Hohenstein indicated that the circular traffic pattern will be maintained. He added that this is a redevelopment of the property and Mr. Ansari has agreed to made some improvements. Wachter moved, Hunter seconded, a motion to approve a conditional use permit to allow an automobile service station and pylon sign in a CSC (Community Shopping Center) district on Lot 2, Block 1, Cedarvale Boulevard, north of Rahn Road, in the NE 1/4 of Section 19, subject to the following conditions: 1. This conditional use permit shall be recorded at Dakota County with receipt provided to the City. 2. A one-time sign fee of $2.50 sq.ft. shall be paid upon application for the sign permit. The pylon shall be no more than 27' tall with 101 sq.ft. of signage per side. 3. All signs, except the canopy sign, shall meet Sign Code requirements. 4. A landscape plan shall be reviewed and approved by staff prior to issuance of a building permit. 5. All landscaped areas shall be irrigated. 6. The developer is required to upgrade the existing parking lot to current City Code requirements prior to occupancy of the new automobile service station. 7. The development is required to construct a manhole on the sanitary sewer service line to the car wash at the property line of the site. 8. The trash enclosure shall be attached to the building and constructed of the same building materials. 9. Rooftop mechanical equipment shall not be visible from adjacent lots. 10. The vent pipes shall be located up through the canopy and away from the building. 11. The applicant shall submit to the City a building elevation plan for presentation to the City Council. Aye: 5 Nay: 0 Hunter moved, Awada seconded, a motion to approve a variance from the 20% sign area requirement for the canopy sign. Aye: 5 Nay: 0 Page 24/EAGAN CITY COUNCIL MINUTES September 7, 1993 SPECIAL CITY COUNCIL MEETINGS Awada moved, Hunter seconded, a motion approving special City Council workshop sessions for September 16 at 4:00 p.m., September 21 at 5:00 p.m. and on September 29 at 5:00 p.m. Aye: 5 Nay: 0 CHECKLIST Wachter moved, Egan seconded, a motion to approve the checklist dated September 3, 1993, in the amount of $1,962,400.16. Aye: 5 Nay: 0 ADJOURNMENT The regular meeting of the Eagan City Council adjourned at approximately 12:35 a.m. on September 18, 1993. KF CITY OF EAGAN VanOverbeke Ci lerk If you need these minutes in an alternative form such as large print, braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan MN 55122, (612) 681-4600 (TDD phone: (612) 454-8535). f