03/19/1991 - City Council Regular
Page 5/EAGAN CITY COUNCIL MINUTES
March 19, 1991
Dakota County Commissioner Don Chapdelaine then addressed the City Council and reminded them
of the accomplishments that had been reached through the County and City working together. He said the
resolution being considered by the City Council could be perceived as an intervention into the statutory
responsibilities of the County Board. Mr. Chapdelaine said the County had spent almost ten years and
$5,000,000 researching solid waste management. He said the State had mandated elimination of landfills and
while the County would also like an easy solution to solid waste management, there are no simple answers. He
said he would like to have an opportunity to set a meeting in order to allow the County the opportunity to
summarize the last ten year's work before action is taken on the resolution pending before the Council.
Councilmember McCrea asked Commissioner Chapdelaine if the County had looked at any of the alternative
suggestions put forward by the Dakota County Citizens Against Burning? Commissioner Chapdelaine'said the
County had spent many hours checking out suggestions provided by DCCAB and reiterated that the County
would like to go through what they have done in the workshop session.
After discussion on whether or not the resolution should go forward, Mayor Egan said he believed the
City owed a duty to the County to work together. He said Dakota County and the City had a history of working
together on many important issues not the least of which is the current airport relocation.
Wachter moved, Pawlenty seconded a motion to continue the resolution on the Dakota County Solid
Waste Management Strategy to the April 2, 1991 regular City Council meeting and that a workshop session for
the purpose of discussing Dakota County's processing technology and alternatives, be held April 2, 1991 at 4:00
p.m., at the Municipal Center. Aye: 5 Nay: 0
Mr. Jim Falcone, a member of the Dakota County Citizens Against Burning, said since the City Council
had been asked to defer action on their resolution, the County should in turn be asked to put the permit for the
burn facility on hold.
SENECA PLANT DEVELOPMENT AGREEMENT
ODOR CONTROL SCHEDULE REVISION
Egan moved, McCrea seconded a motion to continue indefinitely consideration of the proposed Seneca
Plant development agreement revision to the odor control improvement schedule. Aye: S Nay: 0
CONDITIONAL USE PERMIT/R. L. JOHNSON INVESTMENT COMPANY
Gustafson moved, McCrea seconded a motion to continue to the April 2, 1991, regular City Council
meeting the conditional use permit to allow outdoor storage and a special use permit for a fence in excess of
six feet for R. L. Johnson Investment Company. Aye: 5 Nay. 0
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EAGAN CITIZENS RECREATIONAL FACILITIES
ADVISORY COMMITTEE RECOMMENDATION
After brief comments by Mayor Egan and City Administrator Hedges, Mr. Gary Fuchs, Chairman of
the Eagan Citizens Recreational Facilities Advisory Committee, made a presentation to the City Council
regarding the findings of that Committee. A copy of the Committee's report is included as Exhibit A.
The City Council's discussion centered around financing for the facility and further involvement by the
Committee. Mr. Fuchs said that several members of the Committee were willing to stay involved in order to
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March 19, 1991
assist in generating funds. In addition, if a facility is built, he said the Council may wish to consider the inclusion
of vending machines. He said the Committee had found that those recreational facilities with a successful
vending machine operation had been shown to require little additional funding from the City for operations.
Wachter moved, McCrea seconded a motion to accept the report of the Eagan Citizens Recreational
Facilities Advisory Committee as presented. Aye: 5 Nay. 0
At that time Councilmember McCrea recommended that the Committee concentrate their efforts in
three areas:
1. Establish criteria for the location
a. Where are potential locations?
b. Develop criteria
c. Receive input from major users on location feasibility who would be large purchasers
of services.
2. Funding strategies
a. Identify the different funding resources.
b. Develop a plan?
3. Work plan
a. If this facility is going to be built, when would it happen?
b. What kind of objectives would have to be accomplished to make it occur?
A discussion of locations followed and what locations would best be suited for an ice arena, pool, and
YMCA. Councilmember Pawlenty said that other decisions would have to be made regarding the City's
infrastructure before a decision could be made regarding the placement of this facility, especially as it concerns
the municipal site. He said perhaps it wasn't necessary for the Committee to make a recommendation as to site,
but to share an analysis of the two sites under consideration. Mr. Fuchs said the Committee had done an
analysis of the two sites, including the pros and cons of each, and they seem to be equally suitable.
City Administrator Hedges said the Council could consider funding for one of two directions: 1)
research data and study whether the infrastructure, parking and traffic flow would work and then 2) analyze the
criteria outlined by Councilmember McCrea. Mr. Hedges said the studies could be done in reverse; however,
any funding would be for planning purposes only and neither should be construed as meaning the project would
go forward.
It was generally agreed that while it was important to know where the facility would fit, decisions as to
financing of the facility were first and foremost. After additional discussion, City Administrator Hedges said that
the three criteria outlined by Councilmember McCrea would be referred back to the Committee with funding
as their first priority. In addition, Councilmember Gustafson recommended that a meeting be held with the
entire Eagan Citizens Recreational Facilities Advisory Committee to present a review of the City's Capital
Improvements Program and how the recreational facility would fit into that picture.
At 8:30 p.m., Councilmember McCrea left for a family emergency and did not return.
PRELIMINARY PLAT EXTENSION/BLACKHAWK ACRES 3RD ADDITION
Pawlenty moved, Wachter seconded a motion to approve the extension of the preliminary plat for
Blackhawk Acres 3rd Addition subject to the conditions outlined on the following page:
CS
Page 7/EAGAN CITY COUNCIL MINUTES
March 19, 1991
1. These standard conditions of plat approval as adopted by Council action on September 15, 1987
shall be complied with: Al, B1, C1, C2, C4, C5, D1, E1, F1 and G1.
2. Easements will be required on the water and sewer lines which serve the development.
3. The development is required to submit detailed plans and specifications for the proposed
retaining wall for City staff review and comment prior to final plat.
4. The development is required to provide limited visibility fencing.
5. The development is required to provide a suitable barrier along the edge of the border for
safety reasons due to the retaining wall as required by staff.
6. The development is required to provide a cash dedication for fulfillment of water quality
requirements as identified in the City's comprehensive water quality management plan ($2,652).
Aye: 4 Nay: 0
REZONING/PRELIMINARY PLAT/WILLBROOK ADDITION
Mayor Egan introduced this item as a rezoning of Willbrook Addition, Jim Williams and Tom
Westbrook, of approximately 3.2 AG (Agricultural) acres and 6.7 PD (Planned Development) acres to an R-1
(Single-Family) district and a preliminary plat consisting of 17 lots on approximately 9.9 acres located along the
east side of Lexington Avenue, north of Wescott Road in the southwest quarter of Section 14. City
Administrator Hedges said the Advisory Planning Commission had considered this item at their February 26,
1991 meeting and were recommending approval.
Director of Community Development Runkle said this was a new application for a rezoning and
preliminary plat. He said the Advisory Planning Commission had reviewed the application and because of their
concerns, the developer had reduced the number of lots to 16. Mr. Runkle said all of the 16 lots met the 12,000
square foot minimum requirement.
Wachter moved, Pawlenty seconded a motion to approve the rezoning of approximately 3.2 AG
(agricultural) acres and 6.7 PD (Planned Development) acres to an R-1 Single-Family district. Aye: 4 Nay:
0
Gustafson moved, Pawlenty seconded a motion to approve the preliminary plat for Willbrook Addition
consisting of 16 lots on approximately 9.9 acres located along the east side of Lexington Avenue, north of
Wescott Road in the southwest quarter of Section 14 subject to the following conditions:
1. These standard conditions of plat approval as adopted by Council action on July 10, 1990 shall
be applied with: Al, B1, B2, B3, B4, C1, C2, C5, D1, El, F1, G1, H1.
2. No direct access to Lexington Avenue (County Road 43) shall be allowed. All curb cuts shall
be removed.
3. A 40 foot setback from Lexington Avenue (County Road 43) shall be allowed.
4. Barn buildings shall be removed prior to construction.
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March 19, 1991
5. Additional landscape screening along the west cul-de-sac to shield headlight glare on users of
Lexington Avenue shall be provided.
6. The well and septic system shall be properly abandoned.
7. The storm sewer system located in the east ditch line of Lexington Avenue will be connected
to the existing storm sewer located approximately 200 feet north of Cardinal Way.
8. The two existing one inch copper water services will be disconnected at the existing six inch
main. The existing house located on Lot 2, Block 2, will get its water service from Cardinal
Way and Lot 3, Block 1, will also get its water service from Cardinal Way.
9. An emergency overland drainage route is required between Lots 3 and 4, Block 2.
10. Additional drainage easement will be required for the south end of Block 2 to the HWL of
895.7 and for the ponding area along the north line of Block 1.
11. All lots are required to hook up to City sewer and water.
12. Retaining wall plans shall be submitted before approval of final plat.
Aye: 4 Nay: 0 R-91.15
PRELIMINARY PLAT/BURRVIEW POND ADDITION
Mayor Egan introduced this item as a preliminary plat, Burrview Pond Addition, Sander & Co., Inc.,
consisting of 132 apartment units on approximately 13.7 previously zoned R-4 (Multiple) acres located along the
south side of Highway 55 in the northeast quarter of Section 12. City Administrator Hedges said the item had
been considered by the Advisory Planning Commission at their February 26, 1991 meeting and they were
recommending approval.
Director of Community Development Runkle said this item had been before the City Council before.
He said the parcel was originally part of the R-4 multi-family residential study but was removed in order to
negotiate a use more appropriate for this property. He said the applicant then started the process to submit a
revised plan and the proposed plat went to the Advisory Planning Commission for review. Mr. Runkle said
because of concerns expressed at the APC meeting, the applicant had addressed as many areas as possible. In
addition, he said the applicant had attempted to retain as many of the natural amenities on the site as possible.
Mr. Runkle said a neighborhood meeting was held on February 20 and a public hearing held at the Advisory
Planning Commission meeting on February 26. He said Mr. John Bell, representing the applicant, was present
to answer any questions.
Mr. Dwight Larson, of 3225 Random Road, said that building this complex would double the population
of the area. In addition, he said that such a population increase would require that the street frontage road be
upgraded and asked who would pay for the upgrade. He said any upgrade would benefit only one property
owner. Mr. Larson then discussed the need for a fence between the apartment building and the single-family
homes and expressed his concerns about the higher terrain of the parking lot and the accompanying bright lights.
He said even though the property is zoned R-4, he did not believe it practical for an apartment building to be
located in an area where the only service nearby is a convenience store.
Mr. Chuck Ahlberg, 565 Chapel Lane, said his property had been identified as the most negatively
affected by this project. He said this property was not suitable for an R-4 development and yet the developer
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March 19, 1991
had planned the maximum density for the area. Mr. Ahlberg said that the building is 600 feet long and the only
access to the property is off Highway 55. Mr. Ahlberg suggested that a practical solution may be to eliminate
the back 8 units or shift the last 8 units straight east. He said he presumed it would cost more to either
eliminate them or shift them, however, he did not think the City Council was here to guarantee a profit for the
developer. In addition, he suggested the elimination of the wood face construction and that lap siding, block or
masonry be substituted. Mr. Ahlberg said that a fence would be mandatory to minimize the liability and to
protect their properties. Lastly, he asked how many and at what density trees would be planted to screen the
development from the single-family homes.
Mr. Jerry Groth, 642 Rita Court, said he had met with a representative of MnDOT who indicated the
frontage road is narrower than it should be for the amount of traffic anticipated. Mr. Groth also suggested the
City Council ask the developer to put money in escrow for a semifore which will soon be needed. Mr. Groth
agreed that a fence was necessary.
Mr. Jack Truesdale, 3315 Highway 55, asked whether the utilities, water and sewer would have to be
upgraded if this project were approved and who would pay for it. Mr. Truesdale said if the service road were
widened, part of the property necessary to widen the road would have to come from his front yard and would
devalue his property. Mr. Truesdale said he has had enough taxes and assessments and there is a limit to how
much one can take.
Mr. Kevin Schaaf, 646 Rita Court, said that property values in the area were going down because of what
had been done in the past, especially the Dodd Hill Townhouses. Mr. Schaaf said traffic in the area is very heavy
and the City Council should look at the safety issues.
Ms. Sharon Manninen, 624 Sally Circle, said she too had asked an engineer from MnDOT to look at
the area. He had indicated to her that stoplights are installed on a "warrant" basis. She said she realized that
another stoplight on Highway 55 would be difficult, however, she asked that the City Council require the builder
to put in stoplights and turn lanes. Ms. Manninen said that with the traffic they have now, it is very difficult to
get across.
Mr. Don Chapdelaine, 575 Chapel Lane, said his property was the second most affected by the
apartment building. He said berming, trees, and screening would be very important in mitigating the impact on
property values; however, indicated his preference for a lower density development.
Ms. Cathy Bahrke, 618 Sally Circle, said she was totally opposed to the development but if it were built,
a fence should separate the apartment complex from the single-family homes. She said the Dodd Hill
Townhomes were the slums of Eagan and because of them, the airport noise, and now this development, future
sales in their neighborhood would be adversely affected. In addition, Ms. Bahrke said that because the property
was removed from the R-4 multi-family residential study, the neighbors never had an opportunity for a public
hearing on the R-4 zoning. She asked that the City Council deny the preliminary plat.
Mr. Bob Treichel, of 3275 Random Road, said when the Dodd Hill Townhouses were built, there was
to be a buffer between them and the single family homes. However, he said once they were built, there was only
20 feet between the back door of his home and the back door of one of the townhomes. Mr. Treichel said it
is not fair that more multiple is to be built in their area. He said the development is too dense and the computer
graphics do not accurately represent what will be built.
Ms. Cindy Klotzbach, of 603 Chapel Lane, said she was concerned about safety as the increased
population could indicate the potential for 6 to 10 school buses coming in and out of the area. She also
expressed concerns regarding access.
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March 19, 1991
Ms. Cathy Brazeau, of 3239 Random Road, said she had major concerns regarding the extra traffic, the
narrow road, and accompanying safety problems.
Mr. David Manninen, 624 Sally Circle, said all houses in the neighborhood are a minimum of 30 feet
from the street and there would be no room for a wider street. In addition, Mr. Manninen said whatever costs
are incurred, he did not want to pay for them and the developer had better "foot the bill." He went on to say
if the development must occur, it should be a quality project with less density.
Mr. Bill Baumann, of 3245 Highway 55, said he had lived on the service road for 23 years. Mr.
Baumann said that in winter, the service road comer is impossible and because there are no sidewalks, in the
summertime everyone walks in the street. Because of the additional traffic, he had concerns about safety.
Ms. Gail Ahlberg, 565 Chapel Lane, said the property owner and the developer want to make a profit
by building the apartments. Ms. Ahlberg said the homeowners in the area also want to make a profit when it's
time to sell their homes. She said because of the increased density, the value of their property would decrease.
The Mayor then dosed this item to public testimony. He asked Community Development Director
Runkle whether the siding on the apartment building met the City standard of brick or better. Mr. Runkle said
the ordinance calls for maintenance-free or non-combustible materials on 60 percent of the building and what
was proposed would meet the ordinance.
The Council turned its attention to the question of the zoning for this property and whether it was an
appropriate land use. Councilmember Gustafson said the City Council had attempted to reduce the amount of
R-4 zoned property in the City, but were unsuccessful on some occasions because the law would not permit a
reduction. He asked the City Attorney whether this site was one that could not be changed. City Attorney
Sheldon said his office had not performed a formal study on this property but had on a number of other R-4
properties and of those properties, some were rezoned and some are still pending. However, on a number of
the properties, they had advised the City Council that because of the nature of the development rights in the
property, any attempt to rezone the property would subject the City to liability for that rezoning and would create
a "taking" of the property. He said the issue arises when a developer has perfected development plans to the
point where they have a vested interest in the property and have met a "fact and circumstances" test.
It was pointed out that this property was removed from the R-4 multiple family residential study because
the developer had a plan to submit to the City Council. Mayor Egan said the City was led to believe the plan
was to be a superior product yet the number of units per acre was at the high end of the R-4 zoning.
Councilmember Pawlenty added, however, that even if the development came in at a D-III or a D-II, many of
the issues and problems would still remain.
Councilmember Gustafson said that staff had indicated the frontage road should be upgraded thereby
placing the road 10 feet closer to the homeowners. He asked the City Attorney if the zoning was acceptable,
whether the City was required to widen the frontage road. He also asked if the City did not wish to widen the
road with a 20 foot setback, whether the project could be denied. Mr. Sheldon said the first issue would be
where the right-of-way would come from. He said the Planning Report had indicated it would come from the
developer rather than the adjoining property owners. He said assuming additional right-of-way was still
necessary, it would become a public improvement issue. Mr. Sheldon said a feasibility report would be
performed and an analyses, including the feasibility and the funding sources, would address the issues. The
question was asked if the road was upgraded, how much would have to be upgraded and how it would be
financed? Director of Public Works Colbert said upgrading the frontage road was not being considered at the
present time. However, if it were, how much would be upgraded and how much it would cost would depend
upon the scope of the project. He said if the upgrade were confined, it would be reasonable to assume that the
cost would be borne by the developer. He said if the upgrade extended to the west, it is City policy that
Page 11/EAGAN CITY COUNCIL MINUTES
March 19, 1991
adjoining property owners pay for the improvements. In addition, he added that because there is only private
property on the south side of the roadway, MnDot would not finance their share of the frontage road and
significant participation by the City as well as the adjacent property owners could be anticipated. A question
then was asked about upgrading utilities. Director of Public Works Colbert said a review of the system had
indicated it could provide utilities without major modification.
Before proceeding any further, it was determined that an opinion as to the City's legal options would
be appropriate.
Pawlenty moved, Wachter seconded a motion to continue indefinitely the preliminary plat for Burrview
Pond Addition and that the legal staff be directed to research the legal options to rezone this property and
historically analyze why it was removed from the R-4 multi-family residential study. Aye: 4 Nay: 0
t'##'?
FINAL PLAT/CLIFF LAKE CENTRE 2ND ADDITION
Gustafson moved, Wachter seconded a motion to approve the final plat for Cliff Lake Centre 2nd
Addition. Aye: 4 Nay: 0
R-91.16
EAGAN POLICY FOR ENGAGING PROFESSIONAL CONSULTING SERVICES
Gustafson moved, Wachter seconded a motion to approve an amendment to the City's purchasing policy
for engaging professional consulting services. Aye: 4 Nay: 0
MEDICARE COVERAGE/COUNCILMEMBER WACHTER
Before this item was discussed, Councilmember Wachter announced that he would abstain from voting
on this issue. The Councilmember was not present during discussion.
City Administrator Hedges said that Councilmember Wachter was now eligible for Medicare coverage
and supplemental benefits and had asked that the City consider removing him from the health benefit rolls and
placing him in the supplemental coverage for Medicare. Mr. Hedges said that the employer is not allowed to
offer the employee Medicare supplemental coverage if health insurance coverage is rejected by the employee,
however, it could be offered for reimbursement each month. Mr. Hedges pointed out that the City Council in
deciding would have to look at any precedent that would be set but noted that the amount of the payment would
be less than health benefits coverage for Councilmember Wachter. Mr. Hedges said such action would only
apply to employees over the age of 65.
Gustafson moved, Pawlenty seconded a motion to approve reimbursing Councilmember Wachter for his
social security deductions for Medicare supplemental coverage noting that such action is intended for those
persons eligible for Medicare and has resulted in a cost savings to the City. Aye: 3 Nay: 0 (Abstain:
Wachter)
SERGEANTS BARGAINING AGREEMENT
This item was discussed in executive session at the dose of the meeting.
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March 19, 1991
MISCELLANEOUS ITEMS/EAGANDALE ATHLETIC CLUB SIGN
After discussion, the City Council determined that City staff would work with the owners of the
Eagandale Athletic Club in an attempt to resolve the issues surrounding the sign cover they have installed over
the monument sign on Club property.
CHECKLIST
Wachter moved, Egan seconded a motion to approve the checklist dated March 19, 1991 in the amount
of $1,107,330.56. Aye: 4 Nay: 0
EXECUTIVE SESSION/ADJOURNMENT
The City Council adjourned the regular meeting to an executive session to consider attorney/client
privileged information at 11:15 p.m. Those in attendance were Mayor Egan, Councilmembers Gustafson,
Pawlenty and Wachter, City Administrator Hedges and City Attorney Sheldon. The executive session was
adjourned at approximately 11:45 p.m.
KF
CITY OF EAGAN
A\IMD,Xt~L
E. J. Overbeke, City Clerk
EXHIBIT A
REPORT
OF
EAGAN CITIZENS RECREATIONAL FACILITIES
ADVISORY COMMITTEE
This Report contains the recommendations of the Citizens
Recreational Facilities Advisory Committee to the Eagan City
Council.
Background
In the'spring of 1990, the Eagan City Council sought the
assistance of Eagan residents who were interested in serving on a
committee to consider various ice arena alternatives for the City.
All citizens who expressed an interest in serving on the committee
held an informal first meeting on Monday, June 4, 1990. Each
resident introduced himself or herself to the other prospective
task force members and all participated in an informal survey on
various issues concerning the ice arena proposal. By official
Council action, on June 5, 1990 eighteen Eagan residents who
expressed an interest and a willingness to serve were appointed to
the Citizens Task Force to Consider Ice Arena.Alternatives. During
the ensuing months, one member was added to the Committee and two
members resigned.
Committee Activity
The Task Force held its first official meeting on June 27,
1990. With the assistance of City Administrator Tom Hedges and
Parks and Recreation Director Ken Vraa, the Task Force reviewed its
purpose as determined by the City Council, defined its objectives,
adopted a prospective time frame to complete its task and agreed on
a meeting schedule. The task force agreed to continue to meet on
Wednesday evenings every other week. The Task Force also reviewed
the results of the survey from its June 4 meeting regarding the
various ideas members of the Task Force had regarding the ice
arena.
At the June 27 meeting, the members of the Task Force dis-
cussed the. general topical areas that members believed to be within
the area of responsibility of the Task Force. The members agreed
to address its task in four general stages as follows: type of
facility, site location, financing alternatives and involvement of
the YMCA. Task Force members Dick Hansen, Jim Runkle, Doug Lee and
John Scharffbillig agreed to meet during the following weeks and
informally tour other municipal ice and swimming facilities in the
metropolitan area. Dick Hansen took his video camera along on
those tours and the tapes were shown to the entire Task Force at
subsequent meetings. While viewing the other facilities, the Task
Force members also talked with managers of some of those facilities
regarding their operations and reported back to the group. Task
Force members toured ice arena facilities in Richfield, St. Louis
Park, Eden Prairie, Edina, Hopkins, Blaine, Brooklyn Center and
Crystal.
During the first few meetings of the Task Force, several
members expressed an interest in expanding the scope of the Task
Force's responsibility to include consideration of construction of
an outdoor swimming pool. Task Force members who viewed other ice
facilities noted that several of those facilities were constructed
in conjunction with an outdoor swimming pool. Task Force members
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learned that one of the highest priority items on a recent survey
of Eagan residents regarding desired recreational facilities was
for an outdoor swimming pool.
Subsequent meetings of the Task Force during the summer months
focused on the ice arena and swimming pool facilities and their
respective features and design and on the number of soccer fields
and ball fields in the City and the ever-increasing demand for
their use. Committee members discussed the need for additional
ball fields and the suitability of the City property at Lexington
and Diffley for construction of such ball fields. Ken Vraa gave a
presentation to the Committee regarding population and how it
affects the demand for ball field and soccer fields and how Eagan
fits into that demand now and in the future. Jan Linton provided
the Committee with information and a discussion on the current and
future needs for additional ball fields and soccer fields.
At the July 11 meeting, the members adopted a resolution to
request that the City Council approve a change of the name of the
Task Force to the Eagan Citizens Recreational Facilities Advisory
Committee. The members felt that the group's focus was for rec-
reational facilities for the City and should not be limited to an
ice arena. The name change was approved by the City Council.
At its August 22 meeting, Tom Seesz, manager of the Burnsville
Ice Arena facility, and Mark Claussen, manager of the Blaine Ice
Arena, both gave lengthy presentations to the Committee and dis-
cussed specific positive and negative features of their respective
facilities. Following the presentation, both managers made recom-
mendations to the committee regarding desirable features to be
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} 1. 0...f
included in the Eagan facility. Both managers also gave detailed
financial information of their facilities to the Committee.
In his presentation, Mr. Claussen pointed out that the Blaine
facility is adaptable for indoor soccer and that each year, in the
March-April-May time frame, the Blaine arena becomes strictly an
indoor soccer facility. Mr. Claussen pointed out that.the demand
for use as an indoor soccer facility was significant in that it
generated revenue for the facility during a time of the year when
demand for ice time declines. Blaine organizes and participates in
an indoor soccer league and has teams from as far away as Rochester
participating. Mr. Claussen recommended that the ice area be
adaptable for indoor soccer.
Both Mr. Seesz and Mr. Claussen strongly recommended that the
ice arena include a large concession stand area with additional
space for vending machines. The financial information supplied by
both managers showed significant revenues generated by the conces-
sion operation. Mr..Claussen strongly recommended that the con-
cession operation be managed and staffed by arena employees and
that it be treated as an important part of the arena facility. It
appeared to the Committee members that the concession revenues were
the difference between operating the facility around the break-even
point or operating it with positive cash flow. The Blaine Ice
Arena consistently operates at positive cash flow and is even able
to establish a fund for future capital improvements.
In addition to Mr. Seesz and Mr. Claussen, at the same August
22 meeting, Gene VanOverbeke, Director of Finance, gave the Com-
mittee a presentation of the various methods of public financing
-4-
and how they worked and answered questions of the Committee members
on those financing methods.
At its September 5 meeting, the Committee discussed the
accumulated information it had received in prior meetings and
agreed that the information gathering phase of its efforts had been
completed. The Committee then set out to make decisions on the
four phases of its task.
Recommendations
Ice Arena
The Committee first addressed the design of the recreational
facility it would recommend to the City Council. Based on a com-
bination of investigation by Committee members, recommendations of
other cities and professionals, and personal experience of some
Committee members, it was agreed to recommend to the City Council
that an ice arena be constructed in Eagan and that the facility
include the following features:
- 100' x 200' ice sheet at a level below exterior grade
- seating capacity of 1250 with standing room of additional
250
- bar joist ceiling construction (no wood)
- glass block lighting on north wall
- ice sheet to be adaptable to indoor soccer
- design for ability to add a second ice sheet
- large concession stand area with extra room for vending
machines and separate room with tables/chairs with window
overlooking ice sheet
- four locker rooms with two shower facilities, one each to be
shared by two locker rooms
- rest rooms on both lower ice level and upper entrance level
-5-
- large lobby area (probably in conjunction with concession
stand)
- separate office area for manager
- separate rooms for skate sharpening, general public to
change skates.and pro shop"
- separate room at ice level for referees
In addition, several Committee members expressed a strong
personal desire to remain involved in the design stages of the ice
arena facility and requested that the City Council be specifically
advised of the desire and willingness of some members to continue
to contribute.
Swimming Pool
The Committee then addressed the concept of additional recre-
ational facilities and their design. Based on investigation of
Committee members and material presented to the Committee, the
Committee agreed to recommend to the City Council that an outdoor
swimming pool be constructed in conjunction with the ice arena
facility and that the pool include the following features:
- "zero depth" entry for children/handicapped persons
- L-shaped pool, 50 meters long and eight swimming lanes wide
- diving area on opposite end of "zero depth" entry with a one
meter and a three meter diving board
- two water slides at least 25 feet high and 150 feet long
- large concession area accessible from the outside (could be
the same as the ice arena concession area)
- sand volleyball court separated from pool by automatic
shower facility
- playground and picnic area
- separate exterior entrance to pool area with ticket/access
control
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b1..:7
a few larger (3' x 6') changing cubicles for use by family
groups or handicapped
The Committee members also recommended to the Council that the
ice arena and swimming pool be constructed side by side so as to
enable them to share parking, the concession stand, locker rooms
and other such features as are adaptable to the use of both facil-
ities.
The swimming pool investigation was spearheaded by Frank
Potocnik, who visited various facilities and showed a video tape of
his visits to Crystal, Bloomington and Winona. The Winona outdoor
swimming pool was just completed in the summer of 1990 and is the
model for the Committee's recommendation.
The Committee's recommendation of features for the swimming
pool are based on interviews with pool managers and various city
park/recreation directors who have uniformly stated that a pool's
success, both in public acceptance and revenues, depends on devel-
oping a "fun", family-oriented facility, and that, generally speak-
ing, pools with large water slides'and other such "fun" features
were operating at a profit and those without such features were
operating at a deficit.
Site Selection
The Committee then addressed the second phase of it task, the
issue of site selection. The Committee understood that, due to the
size of the ice arena/swimming pool facility it was proposing,
there are currently only two sites within the City where the City
owns sufficient land suitable for development of the recreational
facility. Those two sites are at the Lexington/Diffley intersec-
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tion and on the east side of Pilot Knob Road directly south of City
Hall.
The Committee held a lengthy discussion regarding the two
sites and the desirable and undesirable features of each. Some
Committee members expressed very strong opinions and preferences
for one site or the other. Some members believed both sites were
suitable and had no preference. Some members believed that no
recommendation should be made because land use and other City needs
or future plans were beyond the scope of the Committee's knowledge.
Other members believed the Committee should make a recommendation
for one site or the other.
After significant discussion, a motion to recommend the site
south of the City Hall failed by a 6 to 5 vote. A second motion
not to recommend either site and that any site recommendation come
from the Advisory Parks and Recreation Commission and the Planning
Commission passed on an 8 in favor, 2 against and 1 abstention vote
of the Committee.
YMCA Involvement
The Committee then turned to phase three, the involvement of
the YMCA in the management of the ice arena. A representative of
the YMCA had attended all of the Committee hearings and had kept
the Committee advised of the Y's position as it pertained to our
discussions. Darrell Silverness, Extension Director of the YMCA,
had given the Committee an informational briefing at the August 8
Committee meeting.
Mr. Silverness again took the floor at the Committee meeting
on November 14. At that meeting, Mr. Silverness informed the
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?l~ 5 A
Committee that the YMCA continued to have a strong interest in
establishing a facility of its own in Eagan. However, the YMCA was
not interested in taking on the management responsibility of the
ice arena/outdoor pool facility. Mr. Silverness expressed the Y's
strong preference to establish its facility on donated land and,
ideally, that the Y facility be located next to and be operated in
conjunction with the City-owned and operated ice arena/outdoor pool
facility. Mr. Silverness also said that the City of Eagan could,
in effect, have a community recreational facility for the price of
the ice area/outdoor pool.
The Committee then turned to two final matters. On a 10 in
favor, 3 against vote, the Committee recommends to the Council that
it continue to discuss with the YMCA the concept of establishing a
YMCA facility in conjunction with City-owned and operated recre-
ational facilities to give the residents of Eagan a recreational
center and focal point.
Financing
Having been informed of the Y's position, the Committee then
turned to its fourth phase of discussion, financing. The Committee
had lengthy discussions on various methods to finance the construc-
tion of the ice arena/swimming pool facility, including raising
funds through private fund raising efforts, corporate contributions
and public financing. The Committee also discussed the method by
which a referendum for public financing of the project should be
submitted to Eagan residents.
Following its discussion, the Committee voted to recommend to
the City Council that any referendum submitted to the voters to
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approve financing of the recreational facility be submitted in the
form of a three-stage option, thereby allowing Eagan residents to
select the extent of recreational facility development. The Com-
mittee voted 11 in favor and 2 against that the referendum be
submitted in the following order and in the following general
fashion:
A. Should the City of Eagan issue bonds in the amount of
$ to fund construction of an ice arena?
Yes
No
B. If you answered yes to Question A above, should the City
of Eagan issue additional bonds in the amount of
$ to fund construction of baseball, soccer and
softball fields?
Yes
No
C. If you answered yes to Question A above, should the City
of Eagan issue additional bonds in the amount of
$ to fund construction of an outdoor swimming
pool facility?
Yes
No
The Committee further recommended that the bond referendum be
submitted to the voters at a special election, rather than be
included with the general election, and that the referendum be
submitted to the voters as soon as possible but no later than March
or April, 1992.
In addition, the Committee agreed to pass on to the Council
its concern that the relatively short term of the bond issue that
was proposed for the community center had a negative impact on that
referendum, and that the term for the proposed bond issue recom-
mended here be for a term longer than ten years since the useful
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3('1G3
life of the proposed facility will be longer than ten years.
Finally, several Committee members expressed a desire to pass
on to the Council their willingness to continue their involvement
in these efforts and that the Council consider establishing sub-
committees on (1) private fund raising, (2) architectural design of
the ice arena, and (3) public information and marketing of the
recreational facilities recommended by this Committee.
Respectfully submitted,
EAGAN CITI NS RECREAT L ;OITA
FACILITIES DVISORY C TTEE
BY:
Gar uch :::::::;person
a lomquis~
oh Glynn
Ri and Hansen
'Floyd A. Hiar
•Brian Johnson
Jack Johnson
Bryan Karrick
Tom Kranz
Jan Linton
Alan Menning
Mark Miller
Jim Runkel
John Sharffbillig
Jerry Thompson
Tom Wilson
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p r 17
MINUTES OF A REGULAR MEETING OF THE
EAGAN, CITY COUNCIL
Eagan, Minnesota
March 19, 1991
A regular meeting of the Eagan City Council was held on Tuesday, March 19, 1991, at the Eagan
Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Gustafson, McCrea, and Pawlenty.
Also present were City Administrator Hedges, Community Development Director Dale Runkle, Director of
Public Works Tom Colbert, and City Attorney James Sheldon.
?A
Wachter moved, McCrea seconded a motion to approve the agenda for the March 19, 1991 regular City
Council meeting. Aye: 5 Nay: 0
,
The following changes were recommended to the March 5, 1991 regular City Council minutes:
Page 2, paragraph 1, sentence 1, remove the words "in general."
Page 9, paragraph 4, sentence 2, change the word "city" to "MWCC."
Page 11, paragraph 4, sentence 1, change the date "April 2, 1991" to "March 19, 1991."_
Page 13, paragraph 4, add the vote: Aye: 5 Nay: 0.
Page 17, paragraph 2, sentence 2, change to read "She said at that time she had met with Mr. Bob
Rosene, of Bonestroo, Rosene, Anderlik & Associates, who said his firm would put together a plan without cost
to the City."
Page 17, paragraph 2, sentence 4, should be changed to "He thought it would be appropriate to
preliminarily say the complex could be placed at either site since the City had just recently proposed a large
recreational complex to be constructed on the municipal site."
Page 18, paragraph 5, sentence 2, add Mr. Tom Creighton, consulting attorney.
Gustafson moved, Pawlenty seconded a motion to approve the minutes of the March 5, 1991, regular
City Council meeting as amended. Aye: 5 Nay. 0
Gustafson moved, Pawlenty seconded a motion to approve the minutes of the January 29, 1991 special
City Council meeting. Aye: 5 Nay: 0
Chief of Police Pat Geagan and Officer Lori Tripp were in attendance to recognize the crime prevention
efforts of Mr. Joe Brannan, whose timely action resulted in the arrest of two burglary suspects in the City. Mr.
Brannan was unable to attend the City Council meeting to receive a plaque from the Hennepin County Police
Chiefs Association.
Representative Art Seaberg provided a brief update on the legislative session, including: the budget,
education, workers compensation, and redistricting. Mayor Egan then expressed the City's concerns regarding
cuts in local government aid and support of a flat tax approach to property taxes.
Page 2/EAGAN CITY COUNCIL MINUTES
March 19, 1991
Mr. Michael Ehrlichmann, of the Regional Transit Board, was present to update the City on RTB
matters as well as inform the Council of an upcoming meeting between the RTB and the opt-out communities.
h
Before taking action on the Consent Agenda, Item 0, Cancel Project 549R, Stratford Oaks - Sanitary
& Storm Sewer, was removed for discussion.
Director of Public Works Colbert said staff was looking to the Council for direction regarding
reimbursement of costs incurred by the City on this project. He said the developer had not followed through
with the final plat and Mr. Colbert asked the Council what portion of the costs should be required of the
property owner. Mayor Egan noted that when the Tranby Addition Project was canceled, Mr. Tranby said that
his addition accounted for approximately 18 percent of the project and its assessments. The Mayor asked what
percentage of this project could be directly attributable to Stratford Oaks. Mr. Colbert said that 100 percent of
the project was the responsibility of this development.
It was the consensus of the City Council that staff require the developer and the property owner to
reimburse the City for all costs incurred with Projects 549 and 549R (Stratford Oaks - Storm & Sanitary Sewer).
A. Personnel Items
1. It was recommended that the hiring of a part-time (job share) Receptionist/Clerical Technician II
be approved for the Police Department, subject to successful completion of a reference check, criminal
background check and the City's physical examination requirement.
2. It was recommended that the addition of building maintenance workers to the list of employees at
risk in the City's Hepatitis B vaccine policy be approved.
3. It was recommended that a health insurance premium contribution be approved for those employees
in the maintenance bargaining unit choosing family health insurance coverage for 1991 and 1992 of an increase
to the previous year's amount of 50 percent of the lowest percentage increase of any provider premium.
4. It was recommended that the resignation of Mike Pike, Engineering Intern, be accepted.
5. It was recommended that a payment to Gin Knight in an amount up to $3,151.26 be approved to her
deferred compensation account for the surrender fee that was recently deducted by IDS when her assets were
moved to an ICMA deferred compensation plan and further that the Director of Finance seek reimbursement
of said amount from IDS through various means available to the City.
6. It was recommended that the revised Hepatitis B Vaccine Agreement between the Cities of Eagan
and Bloomington be approved.
B. Plumbers License
It was recommended that the following plumbers' licenses be approved 1) Alta Mechanical; 2) Dolder
Plumbing & Heating and Pool Care; and 3) M & W Water & Utility, Inc.
Page 3/EAGAN CITY COUNCIL MINUTES
March 19, 1991
C. Solicitor's License/Blue Bell Ice Cream
It was recommended that a solicitor's license be approved for Bluebell Ice Cream to operate in the City
of Eagan subject to the following conditions:
1. Continuance of liability insurance evidenced by an insurance certificate.
2. Hours of operation will be from 12:00 noon to 15 minutes prior to sunset.
3. The approval is granted from April 1 until October 1, 1991.
4. The trucks will not generate a noise level greater than 65 decibels.
S. Caution swing arms will be required on each vehicle.
6. Local employment will be used for drivers operating in Eagan.
D. Refuse/Recvclers License. Ver-Tech. Inc.
It was recommended that a refuse/recycling license for Ver-Tech, Inc., be approved as presented.
E. Service Station License. Tom Thumb. 1446 Yankee Doodle Road
It was recommended that a service station permit for Tom Thumb Food Markets be approved for their
facility at 1446 Yankee Doodle Road as presented.
F. Request for Waiver of Conflict of Interest - Special Legal Counsel
It was recommended that a waiver of conflict of interest for the City's special legal counsel, Popham
Haik, be denied as presented.
G. Recommendation from the Economic Development Commission Regarding the Dakota County
Economic Development Partnership
It was recommended that the Economic Development Commission recommendation relative to
participation in the Dakota County Eocnomic Development Partnership be approved as presented.
H. Amendment to the 1991 Fee Schedule
It was recommended that the amendment to the 1991 fee schedule to incorporate the proposed sales
price for water meters be approved as presented.
1. Classification /Tax Forfeit Property
It was recommended the Dakota County Board be notified that the following parcels are to be classified
as non-conservation properties:
10-14991-010-00
10-45700-150-00
10-64700-010-00/Replatted as 10-64701-010-01
10-64700-050-00/Replatted as 10-64701-020-01
10-64700-060-00/Replatted as 10-64701-030-01
10-64700-080-00
10-65850-060-02
Page 4/EAGAN CITY COUNCIL MINUTES
March 19, 1991
J. Project 524. Receive Final Assessment Roll/Order Public Hearing (Johnny Cake Ridge Road -
Streets. Utilities & Trailways)
It was recommended that the final assessment roll for Project 524 (Johnny Cake Ridge Road - Streets,
Utilities & Trailways) be received and the public hearing scheduled to be held April 16, 1991.
K. Approve Resolution Designating Several Municipal State Aid Streets
It was recommended that the resolution designating several municipal state aid streets be approved and
the Mayor and City Clerk authorized to execute said document. R-91.13
L. Project 611. Authorize Feasibility Report. Plans & Specifications (''Well #16 & Timberline Well
Connection
It was recommended that a feasibility report for Project 611 (Well #16 & Timberline Well Connection)
and simultaneous preparation of plans and specifications be authorized.
M. Project 612. Authorize Feasibility Report. Plans & Specifications (Miscellaneous Sewer Stations -
Upgradingl
It was recommended that a feasibility report for Project 612 (Miscellaneous Sewer Stations - Upgrading)
and the simultaneous preparation of detailed plans and specs be authorized.
N. Contract 89-05. Approve Change Order #2 (Skyline Road - Storm Sewer & Restoration)
It was recommended that Change Order #2 to Contract 89-05 (Skyline Road - Storm Sewer &
Restoration) be approved and the Mayor and City Clerk authorized to execute all related documents.
0. Cancel Project 549R. Stratford Oaks
It was recommended that Projects 549 and 549R (Stratford Oaks-Storm and Sanitary Sewer) be canceled
and the developer and/or property owner required to reimburse the City for all costs incurred to date.
P. Amend City Code/Establish Community Investment Fund
It was recommended that the ordinance amendment entitled "Community Investment Fund," be
approved.
Q. Final Plat/Coventry Pass 3rd Addition
It was recommended that the final plat for Coventry Pass 3rd Addition be approved as presented.
R-91.14
Gustafson moved, Wachter seconded a motion to approve the Consent Agenda as presented. Aye: 5
Nay: 0
DAKOTA COUNTY SOLID WASTE MANAGEMENT STRATEGY RESOLUTION
After introduction by Mayor Egan, City Administrator Hedges provided a brief history of the draft
resolution prepared by the City with respect to Dakota County's Solid Waste Management Strategy.