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05/27/1987 - City Council Regular MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL May 27, 1987 A special meeting of the Eagan City Council was held on Wednesday, May 27, 1987 at 7:30 p.m. at the Eagan Municipal Center. Present were Mayor Blomquist and City Councilmembers Egan, Ellison, Smith, and Wachter. The purpose of the meeting was to discuss Police Department operations, review the 1988-1992 capital improvements budget and 1988 operational budget, and to hear the City Administrator's update on several issues. Also present were Chief of Police Berthe, Police Captain Geagan, and City Administrator Hedges. The City Attorney arrived at 8:45 p.m. to participate in the discussion of certain issues including an executive session to discuss lawsuits at the end of the meeting. REVIEW POLICE DEPARTMENT OPERATIONS The City Administrator reported that his staff is currently evaluating the quality of service being provided by all City departments. He stated that the rapid growth which has occurred during the past three (3) years and the anticipated rapid development in future years has caused his office to examine the quality of service for all City operations. The City Administrator stated that the Police Department has undergone an analysis and strategic planning that specifically reviews the quality of service level for all services rendered by the Police Department. Chief Berthe and Captain Geagan presented a report outlining police operations and services that are delivered by the Police Department. Captain Geagan presented in detail a one- day activity analysis to illustrate the variety and number of calls processed by the Police Department. He stated that during 1986 the department handled in excess of 23,000 calls and that computerization of the department has been extremely helpful for data collection and operations. Captain Geagan also reviewed the training standards for police officers, drug testing of new employees, updated the physical fitness program, and reviewed a policy manual for police procedures in field training that is presently under review with the City Administrator. He also reviewed the present organizational makeup of the Police Department and illustrated operations by presenting a map illustrating the four (4) police beats and the incident rate for each specific beat. Captain Geagan expressed a concern about the growth of the City which directly impacts the number of miles of public street to patrol and the necessity to clear certain crimes that are committed within the City. Chief Berthe and Captain Geagan stated that the City of Eagan has maintained a reputation for providing clearance of crimes committed and patrolling the community as a deterrent to crime and wish to maintain that public image and service to the community. Chief Berthe reviewed the manpower needs, stating that seven new police officers are required for each of the next two (2) years to maintain a 1 per 1,000 ratio for sworn police officers. Special Council Minutes May 27, 1987 Chief Berthe also stated that he is planning to shift the responsibilities of Sergeant to Chief Investigator to coordinate investigations which will provide greater efficiency in the Police Department for the remainder of 1987. Members of the City Council thanked Police Chief Berthe and Captain Geagan for the presentation and the ability to participate in a prioritization of services that are rendered by the Police Department through the completion of a survey. The Mayor and members of the City Council stated that additional manpower needs will be considered during the development of the operating budget later this summer for calendar year 1988. FBI ACADEMY UPDATE/CAPTAIN PAT GEAGAN Captain Pat Geagan of the Police Department appeared and presented his experience while in attendance at the FBI Academy for a special thirteen (13) week training program early in 1987. He related class work and case studies that were taken during his training, stating that many of the situations and information shared at the academy will be of present value to his administrative practices with the Eagan Police Department. Captain Geagan thanked the City Council for his opportunity and he expressed a strong appreciation for his experience and the value gained by the City of Eagan for his having attended the academy. PARKS - IMPROVEMENT CONTRACT #87-1 Mr. Hedges submitted the bids that were received on May 21, 1987 for Contract #87-1 consisting of construction in miscellaneous parks, including Thomas Lake, O'Leary, Vienna Woods, Northview, Carnelian, Lakeside, and Trapp Farm Parks. The low bidder was. Central Landscaping in the sum of $546,256.73. The staff recommended approval. Upon motion by Wachter, seconded Eggn, it was resolved that the contract be awarded to the low bidder, Central Landscaping Co. as recommended. All voted in;favor. CIP & 1988 OPERATING BUDGET Tom Hedges described the current status of the 1988 operating budget, indicating that the department heads have begun preparation of their budget information and expect that budget worksheets will be completed in early August. The Capital Improvements Plan for 1988 through 1992 is in process and there were concerns from Councilmembers about the capital improvements requests from the pooled fund. Special Council Minutes May 27, 1987 ADMINISTRATIVE UPDATE 1. Joint Cable Commission Meeting. A Joint meeting with the Burnsville City Council has been scheduled for June 18, 1987 at 7:00 p.m. with the meeting of both Councils with the Joint Cable Commission at 8:15 p.m. 2. Freeway Zoning Progress. The City Administrator stated that he expected that a draft ordinance will be prepared by late June regarding Freeway Zoning for review by the Planning Commission and the City Council. 3. Special Assessment Committee Meeting. A Special Assessment Committee meeting will be scheduled within the next few weeks, being the first meeting in somewhat over a year. MANAGEMENT TEAM DISCUSSION UPDATE There was discussion concerning the proposed reanalysis of the development practices currently taking place at the staff level. The Administrative Agenda requests developers to be placed on the agenda after the publication and distribution of the agenda is of strong concern to the staff. Blomquist moved, Wachter seconded the motion to require that applications for final plat approval be placed on the Consent Agenda and that such applications be submitted with all required information by Wednesday, prior to the Tuesday regular City Council meetings, with the understanding that such applications will not be placed on the Administrative Agenda. All members voted yes. BEAUTIFUL SAVIOR LUTHERAN CHURCH The administrator explained that there are certain construction defects, including curb and gutter, catch basins and storm sewer installation, particularly in the parking lot of the church property on Pilot Knob Road. The Church was given temporary occupancy and the Council directed the staff to notify Beautiful Savior Lutheran Church that it will be given sixty (60) days to correct the defects and if they are not corrected, then the City will withdraw the temporary occupancy permit, pending completion of the improvements, according to the City requirements. PUBLIC WORKS GARAGE It was noted that the City has now occupied the Public Works garage facility on Coachman Road and that the building has been essentially completed, according to the most recent completion schedule. Special Council Minutes - May 27, 1987 TRANSIT OPT OUT LEGISLATION Mr. Hedges described the Sunset Clause that was adopted in the 1988 Legislature to allow municipalities to elect to withdraw from the Metro Transit Program. The sunset period ends in July of 1988 and the Council directed the staff to review briefly the options that the City has and the implications to the City of Eagan. BRAD HOXSEY/CONTRACT 85-26 Brad Hoxsey, who resides at 1537 West Woodview, appeared and expressed his concern regarding the noise he has encountered during the City's construction of wells 8 and 9 that are under contract referred to as 85-26. He stated that the drilling is occurring within eighty feet (80') of his unit and that he would like some relief to his problem in the form of a cash payment to offset his mortgage payment while he is selling his townhouse unit. The City Council deliberated the request of Mr. Hoxsey and concluded that during the rapid growth and development of the City, a payment is not allowed which could create a difficult precedent for the City. City Councilmembers also expressed that many hardships have been incurred by residents while their property is impacted by road construction, residential housing units, commercial construction, and many other inconveniences that do occur while a community is growing. ADJOURN REGULAR MEETING The Council then went into Executive Session with City Attorney Paul Hauge to discuss the current status of the Bieter Company vs. City of Eagan action. Upon motion duly made and seconded, the special meeting adjourned at 10:45 p.m. All voted yes. PHH/TLH c\~ J City lerk