Loading...
11/24/1986 - City Council Special MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA NOVEMBER 24, 1986 A special meeting of the Eagan City Council was held on Monday, November 24, 1986 at 7:00 p.m., at the Eagan Municipal Center. Present were Mayor Blomquist and City Councilmembers Egan, Smith, Ellison and Wachter. Also present were Administrative Assistant Duffy, Director of Finance VanOverbeke and City Administrator Hedges. COMPARABLE WORTH UPDATE Administrative Assistant Duffy and City Administrator Hedges presented the status of comparable worth and proposed a pay plan and implementation schedule developed through several meetings with the Personnel Committee, consisting of City Councilmembers Egan and Wachter. Administrative Assistant Duffy provided background on the comparable worth law and Control Data study that was coordinated by the Metropolitan Area Managers Association group. She further explained point value hierarchy providing a brief review of the time spent profiles and how point values were developed for each position. After this brief update, the specific factors were addressed concerning the actual pay plan and implementation schedule proposed by the City. Several salary ranges were discussed and after review, members of the City Council suggested that a five point range be considered for development of the pay plan. After reviewing the ten step salary range, it was determined that the range be reduced to seven or eight which still allows for performance appraisal, market, while changing the longevity steps to a one, three and five year category as opposed to salary changes each year. The cost for implementing comparable worth was reviewed and discussed in detail. City Councilmember Egan stated that the Personnel Committee closely evaluated the cost in all of their projections and recommendations. He further stated that employees have been awaiting an implementation of a salary compensation plan for approximately three years and stated that comparable worth should be implemented with the final adjustments made in 1988 to demonstrate good faith to all City employees. City Councilmember Ellison suggested that the 20% adjustments be implemented each six months beginning January 1, 1987 and ending July 1, 1988. This schedule takes into consideration a retroactive adjustment of 20% for October 15, 1986. After further review, the City Administrator was given direction to prepare some schedules based on 2%, 3% and 4% step changes with a mid-point range of 7.25- 7.50 for further consideration. The City Administrator stated that point values for both Administrative Assistants in Administration have not been finalized to date. He stated that when the first results were received, it was determined by the MAUMA master committee that because Administrative Assistants, Assistant City Administrators and City Administrators perform some of the same tasks, that each of those tasks currently was only valued from the City Administrator level, it would be necessary to establish value amounts for those tasks for each of the lower positions relative to their amount of authority and responsibility. He further stated that formulas were worked out to adjust the past values for different levels of responsibility. The City Administrator reported that the Personnel Committee has reviewed and evaluated the Special Council Minutes November 24, 1986 responsibilities of both the Administrative Assistants in Administration and determined that those positions should be placed somewhere between 90 and 95 points on the value hierarchy which is consistant with the MAUMA master committee. City Councilmembers expressed concern that the Administrative Assistant position should not be placed higher than the Cable Administrator who is designated at 89 points. The City Administrator gave an explanation of the types of responsibilities that are performed by both Administrative Assistants and after further consideration and in a recommendation by City Councilmember Egan, the Administrative Assistants' point values were determined at 92 and 91 for Holly Duffy and Jon Hohenstein respectively. UTILITY BUDGET City Administrator Hedges presented the proposed 1987 utility budget which includes water, sewer and street lighting. He stated that the Director of Public Works prepared all expenditure funds and the Director of Finance forecast all operating revenues. After a review of the expenditures, it was determined by the City Council that the public utilities budget represents an accurate forecast of utility operations for 1987 given the growth of the system. There were a number of questions asked about depreciation and balance forecast for the expansion of the system to include new booster stations, wells, pumping stations and resevoirs. The Director of Finance provided an in depth explanation of the depreciation schedule, stating that all financial reporting for the proposed budget is presented similar to the financial report prepared for auditing purposes. After further review of the proposed operating budget, it was determined by the City Council that the document be presented at the December 16 meeting for consideration and adoption as a part of the overall 1987 budget. PROPOSED FEE SCHEDULES FOR 1987 Director of Finance VanOverbeke presented a review of all existing fees and proposed fee schedule changes in 1987. These included all general operating applications, building permit fees, utility fees, assessment rates and other related fees for services performed by municipal government. There were a number of questions raised throughout the review process. After a lengthy discussion and review of the proposed building permit fees, the Director of Finance was directed to reduce the proposed fees for further consideration. The City Administrator was requested to bring all fees, including the new building permit fees and any other modifications back to the City Council for consideration at the December 2, 1986 City Council meeting. ADJOURNMENT There being no further business, the meeting was adjourned at 10:30 p.m. TLH Dated City Clerk 2