Loading...
03/25/1986 - City Council Special C;01n3 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA MARCH 25, 1986 A special meeting of the Eagan City Council was held at the Eagan Municipal Center on March 25, 1986, at approximately 7:00 p.m. Present were Mayor Blomquist and City Councilmembers Smith, Egan, Wachter and Ellison. Also present was City Administrator Tom Hedges. GRADING PERMIT/LEXINGTON 3RD ADDITION City Administrator Hedges reported that a grading permit for the Lexington Square 3rd Addition is in order for consideration. He stated that Meritor Development Corporation has submitted all documents to the Engineering Division and would like to start their grading that same week. After a brief review of the grading permit request, and in a motion by City Councilmember Wachter, seconded by City Councilmember Egan, with all members voting in favor, the grading permit for the Lexintgton Square 3rd Addition, as requested by Meritor Development Corporation, was given approval. MASAC ALTERNATE APPOINTMENT City Administrator Hedges reported that it would be beneficial to the City to appoint an alternate to the Metropolitan Airport Sound Abatement Council (MASAC). This alternate would serve as a voting member, on behalf of the City of Eagan, in the absence of Tom Baker, the City's designated deligate to that Committee. He further stated that Dustin Mirick is the recommendation of the City's Airport Noise Committee and further, that Mr. Mirick is interested in serving. In a motion by Mayor'Blomquist, seconded by Councilmember Ellison, with all members voting in favor, Mr. Dustin Mirick was appointed as the City of Eagan's alternate on the Metropolitan Airport Sound Abatement Council and will serve as a voting member in the absence of Mr. Tom Baker. FOUNDATION PERMIT - DALLAS DEVELOPMENT 1ST ADDITION City Administrator Hedges reported that a request was made by the Dallas Development Company for a special foundation permit for their project located at the intersection of T.H. 13 and Silver Bell Road. He stated that a grading permit was recently approved for the project and that the final plat is scheduled for consideration at the April 1, 1986, City Council meeting. The City Administrator further reported that due to equipment availability and a proposed cost savings to the project, it was requested by Dallas Development that a special foundation permit '01 04 Special City Council Minutes March 25, 1986 be granted prior to the final plat approval. After further discussion and in a motion by City Councilmember Wachter, seconded by City Councilmember Egan, with all members voting in favor, a foundation permit was granted to the Dallas Development Company for Dallas Development 1st Addition. It was granted realizing that all information relative to the final plat application has been received and processed by the City and will be scheduled for consideration at the April 1, 1986 City Council meeting. RADIO COMMUNICATIONS EQUIPMENT Several department heads were represented for a review and consideration of funding new radio equipment that would replace mobile equipment currently being used by the City. Representatives of Public Works, Police, Fire, Protective Inspections and Parks and Recreation were all present for this discussion. City Administrator Hedges stated that during the summer of 1984, a request was made in the 1985 budget to hire a communications specialist to study the City wide radio communications network and present findings for the replacement purchase of new radio equipment. He further reported that Dr. Du Bois was hired to perform this study and submitted his results during the summer of 1985 and is a part of the preparation for the 1986 operating budget. The City Administrator recalled that the total cost was estimated in excess of $400,000 and it was determined by the City Council, at that time, that the funding would not be available for 1986. He further stated that the staff was directed to study the proposed cost for radio equipment and prepare additional information regarding the current condition of the communications network. He stated that the management team has studied Dr. Du Bois' report and pursued other options that might be available for providing the necessary radio communications. In addition, he introduced Police Captain Pat Geagan who presented a slide show that illustrated the problem areas that all departments are experiencing with the radio communications equipment at this time. City Councilmembers questioned the cost for the proposed two way radio systems equipment. City Amdinistrator Hedges stated that there are several methods available to finance the equipment outlining the revenue sources that are available for the $400,000 that would be necessary to complete all three (3) phases. After further discussion and input by City staff and a review by the City Council, a motion was made by City Councilmember Smith, seconded by City Councilmember Wachter, with all members voting in favor that the specifications for a two way radio system/communications network proposed for all City departments is approved as prepared by Dr. John Du Bois and further that phase 1 be bid as a base bid while phases 2 and 3 will be bid as alternates and that a determination will be made once the bids are received as to whether the alternate bids can be accepted and funded during late 1986 and early 1987. Special Council Minutes March 25, 1986 MANAGEMENT OBJECTIVES City Administrator Hedges stated that a Management Objective strategy was established during 1984 for the purpose of allowing the City Council to review and prioritize all City Council and administrative objectives. City Administrator Hedges presented 48 objectives that were analyzed by the City Council in 1984/1985 and stated that 32 of those items have been completed. He recognized John Hohenstein, Administrative Assistant, who was present to participate and assist in the recording of comments and prioritizing of all management objectives as presented and discussed by the City Council. After a review of the completed objectives, a motion was offered by City Councilmember Wachter, seconded by-City Councilmember Ellison, with all members voting in favor, to adopt and recognize the completion of 32 objectives that were established in 1984/1985. City Administrator Hedges reviewed the 16 objectives that are categorized as pending and have not been completed as part of the original list of objectives. He suggested that these objectives be reviewed and be reprioritized, if necessary, by the City Council. After a review and a reprioritizing of several objectives, action was taken by City Councilmember Egan, seconded by City Councilmember Wachter, with all member voting in favor that the 16 objectives, classified as pending, were accepted as reprioritized. City Administrator Hedges- reviewed 50 new management objectives that were composed by all departments, in addition to Administration. City Councilmembers reviewed each objective and ranked it as a priority A, B or C and also indicated whether the priority should be con-sidered_- long- term or short term. Approximately three (3) hours were taken to review the new objectives as presented. After a completion of the review and establishment of a priority for all objectives, the City Administrator was directed to update the sheets and'provide a copy of this information for review and further consideration by the City Council. CABLE TELECASTING OF CITY COUNCIL MEETINGS Bob Cooper, representing Burnsville/Eagan Cable Commission appeared and reported on the various lighting options that are available to the City for telecasting City Council meetings. Mr. Cooper outlined the type of camera equipment and the lighting that would be used for telecasting the City Council meetings. He stated that careful consideration is being given to minimum light impact so that there is no interferance with the City Council as they conduct their meetings. After further discussion, Mr. f 0` 6 Special Council Minutes March 25, 1986 Cooper indicated that he-would acquire, on a loan basis, some lighting equipment and demonstrate the lighting impact at the April 15, 1986 City Council meeting. City Councilmembers expressed a strong interest in having the City Council meetings telecast on the local public access channel and thanked Bob Cooper for his volunteer work as a Commission member, as producer of the Eagan Report and in assisting the City Council toward an objective to telecast City Council meetings. DEVELOPMENT POLICY City, Councilmember Smith presented a policy for processing new and proposed developments and special projects. He stated that Eagan is experiencing a significant amount of new and proposed development and suggested that the City staff and City Council have a policy for meeting with developers once new or proposed development is being given consideration by the City. City Councilmember Smith suggested that fellow City Councilmembers provide any comments or changes that they desire and that the policy be presented at the April 1, 1986 City Council meeting for further consideration. ADJOURNMENTS The meeting was adjourned at approximately 1:00 a.m. on March 26, 1986. TLH IPA A T City Clerk mar-b ?6 1986 ated