11/22/1986 - City Council Special
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
November 22, 1988
A special meeting of the Eagan City Council was held on Tuesday, November
22, 1988, at 6:30 p.m. at the Eagan Municipal Center Building. Present were Mayor
Ellison and City Councilmembers Egan, Gustafson, McCrea and Wachter. Also present
were Director of Public Works Colbert, Director of Finance VanOverbeke,
Administrative Assistant Hohenstein and City Administrator Hedges.
MINNESOTA VALLEY HUMANE SOCIETY OF DAKOTA COUNTY
Mr. Roger Gehrke and Joan Wetterling, board members of the Minnesota Valley
Humane Society of Dakota County, appeared and presented their organization's
objective which is the proposed construction and operation of a full-service
animal shelter facility within Dakota County. Mr. Gehrke stated that the
Minnesota Valley Humane Society of Dakota County was incorporated during April of
1981 for the purpose of securing enforcement of the laws for the prevention of
wrongs to animals and to promote the education of the public regarding animal
welfare and help alleviate the sufferings of all animal life. He further stated
that their organization has six main goals and they are as follows:
1. To build and operate a Dakota County Animal Shelter.
2. To educate the public regarding proper animal care.
3. To encourage the proper identification and vaccination of all animals.
4. To promote the spaying and neutering of animals.
5. To conduct cruelty and abuse investigations.
6. To provide adoption of lost and found services.
Mr. Gehrke reviewed the status of donations including operational expenses
for a shelter and the proposed revenue sources for operational costs. City
Councilmember Gustafson suggested that the City consider taking over the
collection of license fees to the Humane Society as a revenue source for a part of
their operating costs. Mayor Ellison asked if a site had been selected for the
proposed humane society shelter. Mr. Gehrke stated that the Zoological Gardens
property is a possible site and further that a donation of land meeting their
required five to six acres may be received for a site at Dodd Road and 120th
Street in Apple Valley.
Mayor Ellison thanked representatives of the Humane Society for the
presentation and suggested that they present a budget request and other pertinent
information regarding the proposal to build and operate an animal shelter to the
City Administrator in mid-1989 for incorporation into the 1990 budget process.
AIRPORT ADEQUACY STUDY UPDATE
City Administrator Hedges introduced Chauncey Case, a staff member of the
Metropolitan Council, to present and discuss the results of the recent Airport
Adequacy Study that was coordinated by the Met Council. In addition to Mr. Case,
there were several members of the Airport Relations Committee in attendance
including the Chairperson Dustin Mirick and Joe Harrison.
Mr. Case reviewed the report, "Twin Cities Air Travel: A Strategy for
Growth," that was prepared by Metropolitan Council staff persons as an overview to
action taken by the Airport Adequacy Task Force. His presentation included an
examination of six options that were identified by the Task Force to handle
projected growth and aviation in the Twin Cities area. Those options include
demand management, base case; no major additions to MSP, north/south runway,
maximum development of MSP, new airport and expand MSP capacity, bank land now for
new airport when needed. Mr. Case stated that capacity of airport operations is
identified as both the present and future problem. Mr. Case reviewed the most
recent forecast of flights into MSP and stated that economic benefits increase if
capacity is increased and delays are reduced. He further reviewed the community
noise stress levels around MSP that are projected out to the year 2008.
There were a number of questions asked by both members of the City Council
and Airport Relations Committee regarding the accuracy of forecast data, possible
reduction of certain users such as military. Why not consider the north/south
runway, will new technology reduce the necessity for an additional airport and
other related discussion. After Mr. Case responded to the various questions, City
Councilmember Gustafson, the City of Eagan's representative on the Metropolitan
Council's Airport Adequacy Task Force, provided a number of comments about the
Task Force Study and the reason the City of Eagan abstained when the initial study
was presented in early October.
Following further discussion, Mayor Ellison thanked both Mr. Case and
members of the Airport Relations Committee for their comments and suggested that
the City endorse the Metropolitan Council Task Force to track approach which would
permit consideration of expansion of capacity at the current airport while
property is identified and banked for a potential future airport. Administrative
Assistant Hohenstein stated that the Airport Relations Committee is planning to
meet immediately following the meeting to make its recommendations to the City
Council for formal ratification at the December 6 City Council meeting.
1989 PUBLIC ENTERPRISE BUDGET
City Administrator Hedges reviewed the proposed 1989 public enterprise
budget stating that this budget, unlike the general fund, is a self-supporting
fund with total revenues generated by user charges. He stated that the proposed
budget for 1989, including water and sewer utilities and street lighting is
$4,828,040.
The City Administrator reviewed new personnel recommending two new
maintenance employees and the addition of two new temporary employees to be
distributed equally in the water and sewer departments. He further commented that
operational expenses are increasing due to the volume of water that is produced
and treated and the increase in treatment costs by the MWCC at the Seneca Plant
reflect the increased volume of sewage. The City Administrator reviewed a number
of new programs such as the Gopher State 1 call that was mandated by the
legislature, the acquisition of land for the expansion of the Maintenance Garage
Facility, a 1,000 square foot administrative office addition and other capital and
equipment such as dehumidification for the water treatment plant, and truck
mounted sewer jetter and back haul for two pieces of sewer department equipment.
City Councilmember Wachter suggested that the Director of Public Works consider
the purchase of video equipment to televise sewer lines given the size of the
utility system. Director of Public Works Colbert stated that he would review the
4~a4 V.~ .:ll
cost effectiveness of owning equipment versus contracting for services as a part
of budget considerations for 1990.
Mayor Ellison stated that the public enterprise budget is well documented
and asked if members of the City Council had any questions for the Director of
Finance regarding the revenue projections. Following no questions or further
discussion, the City Administrator was directed to finalize the public enterprise
budget for its final ratification at the December 20, 1988 City Council meeting.
PUBLIC/PRIVATE DEVELOPMENT PROJECTS
City Administrator Hedges stated that the City Council position regarding
the financing of public improvements would be helpful prior to meetings with the
Developers Task Force. He stated that as a part of the 1989 budget consideration,
it was recommended by the staff that private construction of public improvement
projects be eliminated giving the City control over its own franchise of
infrastructure and transportation. The City Administrator reviewed the number of
reasons why the staff is recommending that all public improvement projects be
financed through the sale of public improvement bonds. Director of Public Works
Colbert reviewed additional reasons why the control of public improvement projects
is necessary as it relates to quality of utility and street installation and long
term maintenance. The Public Works Director stated that the City loses a great
deal of control over the construction of utility infrastructure if private
developers are hiring the contractor to install both utilities and streets that
will later be owned, operated and maintained by the City. He further stated that
many delays are common when utilities and streets are installed by private
developers due to the fact that often utilities and streets are not designed or
installed to meet the City of Eagan's engineering specifications which can cause
hard feelings between various developers and the City's engineering staff if
changes are required.
City Councilmember McCrea expressed her concern about eliminating the
option for developers installing utilities and streets privately for fear that
companies may no longer choose to develop in the City of Eagan. She suggested
that tighter administrative controls be developed to alleviate the kind of
problems that the Public Works Department is experiencing with the private
installation of certain infrastructure. City Councilmembers Gustafson expressed a
concern about the cost that could be imposed on developers if the City is
selecting one or two engineering firms to design all projects and further
questioned whether the public improvement bid process is as cost effective as the
developer negotiating a private installation. City Councilmember Egan stated that
he is in support of financing all public improvement projects through the City of
Eagan. He stated That as explained by the City Administrator and Director of
Public Works it was necessary for the City Council to allow private installation
several years ago when the City did not have in-house personnel and only one
consulting engineering firm to manage the public improvement projects. Director
of Public Works Colbert stated that with the use of three consulting firms and the
design engineer to be hired in 1989, the City can manage the volume of anticipated
public improvements. After further discussion on the item, Mayor Ellison stated
that he concurs with the need to change the policy requiring public infrastructure
facilities to be installed under City contract and asked that the City
Administrator hold a Developers Task Force meeting to work out details of a policy
change.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:20 p.m.
TLH
November 22, 1988
Date City Clerk
SPECIAL CITY COUNCIL MEETING
TUESDAY
NOVEMBER 22, 1988
6:30 P.M.
I. ROLL CALL
II. HUMANE SOCIETY PRESENTATION
III. AIRPORT ADEQUACY UPDATE /MET COUNCIL
IV. PUBLIC ENTERPRISE BUDGET
V. PUBLIC /PRIVATE DEVELOPMENT PROJECTS
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR & CITY COUNCIL'EMBERS
CITY ADMINISTRATOR HEDGES
NOVEMBER 18, 1988
SPECIAL CITY COUNCIL MEETING FOR
NOVEMBER 22, 1988
At the November 1, 1988, City Council meeting, a special meeting
was scheduled for November 22, at 6:30 p.m. to allow a
presentation by the Humane Society, with a discussion with a
representative of the Metropolitan Council regarding airport
adequacy and review the proposed 1989 public enterprise budget.
In addition to these items, the City Administrator would like to
discuss a general fund budget consideration to designate all
improvement projects as public improvements. The Director of
Public Works and Director of Finance will be present for this
discussion.
Humane Society Presentation
Representatives of the Dakota Council Humane Society are planning
to be present and provide the City Council with a brief update on
their efforts to fund and eventually construct a Humane Society
facility in Dakota County. Most of the cities have not
contributed to the Humane Society but asked that Dakota County
managers group work on this issue with the County Administrator
and, hopefully, the County can consider a funding source for a
County -wide Humane Society facility. The City Council may wish
to listen and endorse their cause but delay any funding
commitment until the County managers group has had an opportunity
to further study the issue.
Airport Adequacy Update
Chauncey Case or John Kari will be representing the Metropolitan
Council staff at the meeting on Tuesday to discuss the Airport
Adequacy Study and results of that study. Mary Martin, our
Metropolitan Council representative, is also scheduled to attend
the meeting.
For your information, a report entitled, "Twin Cities Air Travel:
A Strategy for Growth," is enclosed for your review.
Public Enterprise Budget
Attached is a memo and budget worksheets for consideration of the
proposed 1989 Public Enterprise Budget. Some additional budget
pages in a different format will be distributed on Monday. The
1989 Public Enterprise Budget will be adopted with the 1989
General Fund Budget at the December 20, 1988, City Council meeting.
Public /Private Development Projects
As stated, the City Administrator, Director of Public Works and
Director of Finance will review ongoing problems the City is
experiencing with the private construction of public
improvements. A long presentation is not planned and it is the
City Administrator's understanding that this issue should appear
on the next agenda of the Developers Task Force.
/s/ Thomas L. Hedges
City Administrator
This is a new complete copy of the utility budget. Pages 16
through 26 were not distributed on Friday.
MEMO TO: HONORABLE MAYOR AND CITY COUNCIIM MBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: NOVEMBER 17, 1988
SUBJECT: 1989 PUBLIC ENTERPRISE BUDGET
The 1989 budget for the City's Enterprise operations is presented
for City Council review. The Public Enterprise operation
includes water, sewer and streetlighting utilities. Enterprise
funds are established to account for the financing of self -
supporting activities of governmental units which render services
to the general public on a user charge basis.
The Public Utilities Enterprise Fund is increasing each year due
to the high growth the City experiences with new residential,
commercial and industrial accounts. In order to provide water
supply for each user, new infrastructure is constructed, water
supply facilities in the form of reservoirs, pump stations, wells
and other related capital equipment is required on an annual
basis. Sewage collection is a responsibility of the City while
treatment is handled through the Seneca Plant, owned and operated
by the Metropolitan Waste Control Commission. The total assets
for the Public Utilities Enterprise Fund in 1987, year end, was
$58,611,303 as shown in the comprehensive annual financial
report.
The total budget proposed for 1989 is $4,828,040 including
capital outlay and debt service but excluding depreciation. This
total figure includes sewer, water and streetlighting. For a
breakdown of those three public enterprise operations, refer to
the following narrative and attached budgetary spread sheets.
Personal Services
WATER
The Director of Public Works is requesting one (1) full -time
water maintenance employee. This position would be responsible
for final project inspections, cleaning and repair of utility
lines, water main repairs, meter repairs and readings, pump house
repairs, preventative maintenance, lift station maintenance and
assisting with snow plowing when required.
The Director of Public Works is also requesting one (1)
additional seasonal employee which will bring the total to three
(3) in the water division who work a period of three (3) months
to perform routine maintenance during seasonal peak periods. The
use of temporary maintenance personnel during the peak periods
has proven to be very beneficial to the department and its
operations.
1
The following table is a breakdown of existing public enterprise
employees:
Personnel
Utility Maintenance Supervisor/
Water Plant Operator 1
Sewer Maintenance Supervisor
Maintenance Workers 7
Parts and Supplies
Services and Other Charges
1986 1987 1988 1989
8
2
1
8
9
1 1
1 1
9 11
11 13
The category Parts and Supplies provides the appropriation for
day to day operating materials. The most significant increase
under Parts and Supplies is chemicals and chemical products.
Cost increases for fluoride and chlorine added to the increased
water usage projected for 1989 suggests that the cost of $40,690
in increase from the $30,000 1988 budget allocation. The
department is projecting the use of 13,000 pounds of KMMD, 10,400
pounds of fluoride and 44,200 pounds of chlorine.
The Director of Public Works is also proposing that the City
authorize landscaping for two additional well houses and the
usual sod repair of damaged property. Landscaping for each of
the neighborhood well houses is projected at $2,500.
As a part of the 1988 budget, an account was established
"Utility Systems Parts /Supplies." This account includes the
repair of water main breaks, air pack tests to meet OSHA
standards and other related repairs to the City's water utilities
system. A budget for water main breaks is difficult to project,
however, given history and an increased system, the amount
estimated for 1989 is $27,900. Also included is a new flow meter
at the water treatment plant in the amount of $9,000 in addition
to the various tests such as the air pack required by OSHA
standards.
A new program that was recently mandated by the State is the
Gopher State One Call (GSOC) system that requires payment by the
City for every call requesting a utility location for excavation.
The City is estimating approximately 30 calls per day X 280 days
at $1.50 per call.
Included in the engineering services is a water rate study,
landscape plan preparation, land acquisition survey and a general
system analysis at a total of $10,000.
A large expense in the water department is electricity for well
and booster stations. The actual cost in 1987 was $246,000 while
the amount budgeted in 1988 is $250,000. Given the increase in
wells and booster stations and the number of gallons pumped
daily, the budget amount has increased to $299,000.
Also included is a budgeted amount of $32,000 that includes an
amount for the repair of pump #2 seals and the maintenance of the
City's older system. The amount under utility system repair is
$32,000 which is a $19,000 reduction from the 1988 budget. The
first budget was 1988 for this account and given the experience
this year it was determined that the budget could be lowered for
1989.
Included in this budget category is $454,850 of interest due in
1989 on the water treatment plant bonds. A principal payment of
$150,000 is also due in 1989, that appropriation is shown as an
"other" expense along with $144,000 worth of merchandise for
resale. Also included in this category are the two (2) transfers
to the General Fund to support operations that are accounted for
in that fund. The first in the amount of $173,450 relates to
Public Utility Administration and includes administrative
personnel as well as utility billing and related administrative
costs. The second in the amount of $65,400 is the Water
Divisions proportionate share of the costs for the operation of
the maintenance facility and related personnel.
Capital Outlay
There are several items for consideration under Capital Outlay.
Three (3) items to be discussed under Capital Outlay will be
split equally with the sewer department. Those items include the
acquisition of five acres of land from Blue Cross at an estimated
cost of $125,000. The cost to the water department is $62,500.
The Director of Public Works is anticipating a separate storage
facility to be constructed on that site in the near future. The
office space for the Public Works Maintenance Facility will need
expansion in 1989. As a part of the operating budget $90,000 is
budgeted under Capital Outlay for a 1,000 square foot addition.
The Director of Public Works has studied options for creating
additional office space in the Maintenance Facility and with the
exception of utilizing the mezzanine level which is currently
used by seasonal employees and a number of other uses, there are
no areas or space that could be used for offices. The City
Administrator will further discuss with the help of a site plan
the building addition being recommended. The other item to be
shared by water and sewer are two GA52 locators that are used for
the purpose of locating water and sewer mains. This total
capital purchase is $1,500 with half the cost being allocated to
water and half the cost to sewer.
3
Other items for consideration as a part of the water capital
budget is repayment number 3 for the garage expansion program at
$39,700. As explained in the general fund budget the City
borrowed internally for construction of the Public Works
Maintenance building and agreed to a five year payment of which
this debt payment represents year three of that schedule. The
Director of Public Works is also proposing a dehumidification
equipment for the water treatment plant at a cost of $60,000.
The water treatment plant has experienced excess water in the
pipe galley where all the automatic valve operations are and
unfortunately they have been failing to operate on command due to
the high humidity.
The final item for capital is a 5/8 ton pick -up truck with two
way radio to be used by the added personnel. The supervisor will
use this piece of equipment and in turn will lease a 3/4 ton
vehicle to be used by the maintenance employees.
4
Personal Services
Parts and Supplies
SEWER
With the increasing size of the sanitary sewer distribution
system, it has become necessary to expand a utility maintenance
position to assist in the maintenance of both sanitary sewer and
storm sewer utilities. The maintenance personnel will be used
for final project inspection, cleaning and repair of sewer lines,
water main repairs, meter repairs, pumphouse preventative
maintenance and occasional snowplowing. This position will also
be used for storm sewer maintenance until storm sewer is
separated as a utility.
The Director of Public Works is also requesting one (1)
additional seasonal employee which will increase the total to
three (3) in the Sewer Division who work three (3) months to
perform routine maintenance during seasonal peak periods. The
use of temporary maintenance personnel during the peak periods
has proven to be very beneficial to the department and its
operations.
Parts and Supplies have not changed with the exception of two (2)
new accounts. One account is Equipment Replacement Parts in the
amount of $2,500 to allow for specialty equipment for lift
stations, pumps and jetters.
Services and Other Charges
The Director of Public Works is proposing to continue the ongoing
televising of the sanitary sewer system. Due to the increased
feet /miles of sanitary sewer, the budget for televising is
increasing. Other costs under Services and Charges include
street repair, manhole adjustments, electricity for lift
stations, and an $18,500 budget amount under utility system
repair to seal infiltrations, system break repairs and root
control that occurs to the sewer distribution system.
Included in this budget category are the two (2) transfers to the
General Fund to support operations that are accounted for in that
fund. The first in the amount of $86,700 relates to Public
Utility Administration and includes administrative personnel as
well as utility billing and related administrative costs. The
second transfer is in the amount of $32,720 and is the Sewer
Division's proportionate share of the costs for the operations of
the maintenance facility and related personnel.
The City collects a charge as a part of its user fee for the
treatment of sewage. This cost is passed on to the Metropolitan
Waste Control Commission for their Seneca Waste Water Treatment
operation. Due to the high increase in projected flows, the
5
budget amount for 1989 is increased by $563,600 to a new
budgetary appropriation of $1,902,000.
Capital Outlay
Refer to the Water Utility discussion as it relates to three
capital items that are being equally funded between Water and
Sewer. Those items include the acquisition of five acres from
Blue Cross, the 1,000 square foot office expansion and the GA -52
Sconstead Locators for utility mains. Like the water utility, a
debt repayment in the amount of $39,700 is included as a capital
expense. This debt amount for the garage expansion is repayment
number 3 of 5 payments.
Also included as capital is a 5/8 ton truck with 2 -way radio for
the new personnel. Similar to the Water Department, the new
personnel will be given a 3/4 ton vehicle presently driven by a
supervisor and the new 5/8 ton pickup will be used by a
supervisor.
A truck mounted vac -all is requested to conform with the new
confined space entry rules and regulations set forth by OSHA.
According to OSHA regulations, manhole entry is to be kept to a
minimum. Permits must be issued before entry can be made. This
equipment will save personnel time, meet OSHA standards and
minimize any potential litigation. Workers compensation rates
are highest for sanitary sewer workers of all municipal
employees. This equipment is estimated at $65,000.
The last item is a truck - mounted sewer jetter. As the City
expands the miles of lateral and trunk sanitary sewer and storm
sewer lines, increased preventive maintenance cleaning programs
are exceeding the capabilities of the present trailer- mounted
system. The present jetter is unable to clean larger, 18 "+ sewer
lines. The truck - mounted sewer jetter will effectively clean the
larger lines and provide additional equipment to handle the
increased cleaning of the smaller lateral lines in new
subdivisions. This equipment is also estimated at $65,000.
STREETLIGHTING
In recent years the City has required the installation of
residential streetlighting in all new subdivisions. The City has
an arrangement whereby the developer and utility company install
all streetlight standards as part of the development agreement
and once the subdivision is turned over to the City for perpetual
maintenance, a bill is received from the power companies for
electricity consumed from residential streetlights. The City has
a policy to bill back the actual cost for the electrical
consumption and a small fee for administration. The total for
streetlighting is estimated at $63,220 in 1989 for this service.
6
Water
Water revenues available in 1989 are conservatively estimated to
be $3,440,400 which consists primarily of fees from sales
($1,900,000), connection charges ($800,000), and interest
earnings ($510,000). A significant portion of this revenue is
dedicated for specific purposes such as construction and renewal
and replacement and is not available for operations.
Sewer
Sewer revenues are also conservatively estimated for 1989 in the
amount of $2,284,700 consisting primarily of user fees
($2,050,000) and interest earnings ($170,000). A certain amount
of this revenue is also dedicated for system renewal and
replacement and is not available to support operations
Streetlightinq
REVENUES
As noted previously, streetlighting revenues consist of the
energy charges billing back to property owners in subdivisions in
which streetlights have been installed. Projected revenue for
1989 is $63,220.
Line item breakdowns of revenues are shown on subsequent pages.
7
H
N
H
N
‘D
N
D
\
'O
O
H
H
H
In
O
0
H
O
.o
ti
O;
ti
tf1
rj
H
O
c0
H
H
O
H
O
H
O
cr�1
H
N
�C
—
O
(11
H
H
rn
0
N
8
H
O
N
u,
H
8
8
8
H
8
O
s1
8
H H
H
H
8
H
H
O
,D
H
0
0
U
H
H
O
CO
N
H
'D
H
H
N
H
0
O
H
H
H
H
R
0.
0.
a
0.
�"1
H
H
8
N
1-4
8
ti
N
8
H
8
Cr.
N
H 1-4
H
H
Ln
0
N
H
H
'b
CO
O
N
H
8
H
H
8
H
O
H
O
H
N
1-4
H
H
N �.
N
H
H
H
LCl
2
H
H
H
H
0'
CO
Lr'
H
H
H
co
N
ti
O
H
H
H
'D
c0
0 0
H
H
H
O
M
H
H
H
M
H
H
H H H H
L U' 8
H 1 -1 H '-4
L u N-
H H H '--1
CNI
M
N
H
'
O -J
8
0
N
H
0
O
'-1
0
5
N
M
H
H
_ ( 0
H
4
H
O'
23
H
O
'
O
H
O
b
M
'-1
O
Cr.
N
H
N
H
N
13
M.
H
H
H
N
c_
L
0
M,
H
H
H
m
O
Z
H
O
H
O
H
01
L
cd
H
O
H
N
H
O
CV
H
H
O
H
Lh
H
H
H
M
H
�1
H
8
8
0)
O
O
a
5
H
H
LC1
H
8
0)
N
'D
H
O
�-1
O
8
1
O
H
H
N
H
10
H H
H
H
M
N
H
0)
H
H
czs
H
'D
2
j
In
H
H
Lf�
H
h
iU
H
O
H
O
H
O
N
H
fr;
H
H
g
N
H
t5
H
8
'-1
2
H
O
H
O
'-1
O
O
23
U�
1'
L
H
'--4
8
H
H
'--4
1 --4
0
^'Y
H
H
H
O
M,
O
O
2
1J
8
1
H
H
8
O
0
H
O
H
O
H
c
CO
0 0 0
O
H
0
H
O
1-4
N
0
Ln
H i H
3
H
g
H
0
O
.1
0
0
H
0
0
0
ON
v
.11
3
H ( H
H 1 H
H 1 H
0 1 0
• O
1
O
L
1
H
H
H
` �
0
H
H
H ( H
H 1 H
0
H
H
H
H
H
H
3
F
1•
H
H
H H
0 0
0
a
'D
r
8
0
N
H
0
H
0
O
41
L-1
O
O
O
H
R
'D
O
0
CZ
0
O
0
Z
H u
N
H
2
D
N
hl
N
2
CO
i /•
rJ
N
H
N
8
M
0
H
O
I H
O
CO
H
O
co
H
l(1
M
l
Ckl
N
m
H
%5.■
ti
O
O
00
00
'D
0
0
3
1
1 2
H 1 H
O
1 '--4
O 8
N N
0
O
0
'8
9
a
a
8
5
0
N
0
C rs
N
a
N
8
4 -4
O
N
O
H
O
H
O
O
O
05
H
H
4-4
ry
H
H
cV
a
a
H
N
N
O
M
�J
0
N
O
'
0
N H
N
N 4
O
1 . - -4
O
g
2
a
N
H
H
'D
M
8
'-1
0
O
J-1
17
'
2
- 1
L
P
3
'-1
N �--1
3
2
a
j
H
H
J y �
H 1 H
O
cV
O
'-d
0
'-4
O
O
N
H
H
8
O
O
0
N
•-1
H
H
8
H
8
H
8
H
H
H
O
O
H
H
H
r
O_
O
O"
H
H
ti
H
O
f—
H
H
H
O
O
V]
H
8
M
H
8
cn
H
8
H
H
0
H
8
., .1 13^
H
0
H
0
H
M
H
8
H
1 -4
M
N
H
H
3
'D
N
H
4-
H
Iri
H
r`.
'0
O
C C
0
53
H
H
H
8
IP
g
8
H
H
H
0
H
H
ut
H
cn
(0
M
lP
c0
N
M
H
O
1- 4
0
O
O
O
m,
N
6
O
a
H
H
0
8
O
O
8
M
A
cr)
O
H
O
O
'
O
0
O
a
— w
EG
4
N
H
8
O
N
'
a
1--
8
1 - 1
0
R
N
(T
N
8
N
8
H
8
8
N
1 --4
0
N
O
H
O
N
H
O
N
O
N
0
0
N
8
H
O
H
N
2
8
N
8
N
N
8
N
N
N
N
N
N
l
N
N
4 .0
1
A
8
O
u c
N
r,i
1- 4
N
O
H N
8
N
O
7J
H
�1 T
0 0
O
s.
0
N
H
N
H
'-1
O
O
•
N
A
L
4-4
(
a
N
N
N
N
'0
c \�
.0
CD
0
O
O
8
0 .
8
0
ti
H
1- 4
N
O
N
O
1- -4 '-4
0 0
O
8
r-
O
w
0
H
N-
ll'1
N
N
(NT
H
2
yl
8
ti
K
M
N-
37;
7
N
H
H
1
g . a g
N 6 ,
:5 p,
N. tr
15
WATER & SEWER
Personnel 1986 1987 1988 1989
Utility Maintenance Supervisor/
Water Plant Operator 1 1 1 1
Sewer Maintenance Supervisor 1 1
Maintenance Workers 7 8 9 11
For the years 1986 and 1987 all personnel costs were allocated
80% to water and 20% to sewer. This allocation approximates
actual experience and is therefore used for budgeting purposes.
For 1988 and 1989 the Utility Maintenance Supervisor /Water Plant
Operator is budgeted 100% in the sewer division reflecting their
designated supervisory responsibilities. The maintenance workers
are allocated 80% to water and 20% to sewer. Other
administrative and supervisory personnel related to the public
utilities are budgeted in the Public Works /Engineering Department
of the General Fund. Maintenance facility clerical personnel are
budgeted in the Central Services Maintenance Department and
utility billing personnel are budgeted in the Finance /City Clerk
Department, both in the General Fund.
Water
Sewer
Combined
CAPITAL OUTLAY - 1989
Maintenance Site Expansion Land
Maintenance Facility Expansion - Debt
Maintenance Office Facility Expansion
5/8 Ton P.U. Truck
Sewer Jetter
Vac - All Cleaner
3 9 11 13
Maintenance Site Expansion Land $62,500
Maintenance Facility Expansion - Debt 39,700
Maintenance Office Facility Expansion 45,000
Dehumidification Equip. -Water Treatment Plant 60,000
5/8 Ton P.U. Truck 12,000
62,500
39,700
45,000
12,000
65,000
65,000
GA 52 Locator 2 @ $750 1,500
$219,200
289,200
1,500
$509,900
PUBLIC UTILITIES - COMPARATIVE SUMMARY OF REVENUES
OPERATING REVENUES:
61 WATER
Service Charges
Connection Permits
Penalties
Sale of Materials and
Meter Charges
Other
62 SEWER
TOTAL
Service Charges
Connection Permits
Penalties
Other
TOTAL
63 STREETLIGHTING
Service Charges
TOTAL
TOTAL OPERATING
REVENUES
ACTUAL
1985
$1,259,675
$11,525
$13,166
$100,335
$8,491
$1,393,192
$1,447,547
$11,630
$19,749
$2,185
$1,481,111
$28,583
$28,583
ACTUAL
1986
$1,378,920
$12,710
$15,500
$112,134
$14,942
$1,534,206
$1,631,205
$12,750
$21,656
$3,424
$1,669,035
$42,162
$42,162
$2,902,886 $3,245,403 $3,985,076 $4,106,200 $4,269,420
16
ACTUAL
1987
$1,767,715
$9,580
$17,698
$97,388
$18,053
$1,910,434
$1,980,176
$9,682
$26,240
$3,871
$2,019,969
$54,673
$54,673
BUDGET
1988
$1,790,000
$14,400
$17,900
$148,000
$12,700
$1,983,000
$2,030,000
$14,400
$20,300
$1,900
$2,066,600
$56,600
$56,600
BUDGET
1989
$1,900,000
$14,300
$24,000
$165,000
$14,200
$2,117,500
$2,050,000
$14,300
$24,000
$400
$2,088,700
$63,220
$63,220
COMPARATIVE SUMMARY OF REVENUES (CONTINUED)
NON - OPERATING REVENUES:
Special Assessments
Interest
Interest on Investments
Interest on Current Value
& Debt Service Credit
Connection Charges
Connection Charge Water
Treatment Plant
TOTAL NON - OPERATING
REVENUES
GRAND TOTAL REVENUES
DEDICATED REVENUES - NOT
AVAILABLE FOR OPERATIONS
Supply & Storage
Connection Charges
Water Treatment Plant
Debt Service Surcharge
Connection Charges
Water System Renewal
and Replacement
Sewer System Renewal
& Replacement
Interest Earnings:
Water Treatment
Plant D.S.
Water System Renewal
and Replacement
Sewer System Renewal
and Replacement
Supply & Storage
Municipal Garage
Expansion
ACTUAL
1986
$6,704
$651,612
$30,660
$1,214,395
$381,325
$2,284,696 $1,719,077 $1,379,650 $1,518,900
$5,530,099 $5,704,153 $5,485,850 $5,788,320
$1,039,823
$356,324
$381,325
$134,929
$93,264
$236,800
$65,558
$75,344
$100,470
$100,000
$2,741,285
17
ACTUAL
1987
$11,306 $12,900
$733,417 $600,000
$28,321 $28,000
$660,613 $540,750
$285,420 $198,000
$660,613
$403,432
$285,420
$141,239
$101,980
$235,360
$71,910
$79,525
$153,089
$79,400
$2,211,968
BUDGET
1988
$540,750
$325,000
$198,000
$130,000
$95,000
$200,000
$70,000
$75,000
-0-
$79,400
$1,713,150_
BUDGET
1989
$12,900
$680,000
$26,000
$550,000
$250,000
$550,000
$400,000
$250,000
$160,000
$115,000
$300,000
$95,000
$105,000
$150,000
$79,400
$2,204,400
PUBLIC UTILITIES - DETAIL OF REVENUES
OPERATING REVENUES:
61 WATER
3711 Water Sales
3713 Water Connection
Permits
3712 Water Penalties
3716 Sale of Property -
Meters
3718 Sale of Property
Other
62 SEWER
Subtotal
3741 Sewer Service
3742 Sewer Penalties
3743 Sewer Connection
Permits
3744 Sewer Customer
$30
Total Water Operating
Revenues
ACTUAL
1986
$12,710
$15,500
3714 Water Customer
Service Taps $562
3719 Water Turn -Off
and On Fees $4,954
3720 Water Bill
Connection Fees $6,931
3721 Construction Meter
Permits $70
3920 Refunds /Reimbursemen
Other $2,425
$12,750
Service Taps $800
3822 Equipment Rental $200
3920 Refunds /Reimbursements
Other $2,424
$1,378,920 $1,767,715 $1,790,000 $1,900,000
$112,104 $97,388 $148,000 $1,645,000
$1,519,264 $1,892,381 $1,970,300 $2,103,300
18
ACTUAL
1987
$9,580
$17,698
$0
$90
$6,563
$7,979
$0
$5,101
$1,631,205 $1,980,176
$21,656 $26,240
Total Sewer Operating
Revenues $1,669,035 $2,016,718
BUDGET
1988
$14,400
$17,900
$0
$100
$5,000
$6,000
$100
$1,500
$1,534,206 $1,912,114 $1,983,000 $2,117,500
$2,030,000
$20,300
$9,682 $14,400
$420
$200
$200
$200
$0 $1,500
$2,066,600
BUDGET
1989
$14,300
$24,000
$0
$100
$5,000
$6,000
$100
$3,000
$2,050,000
$24,000
$14,300
$200
$200
$0
$2,088,700
DETAILS OF REVENUES (CONTINUED)
63 STREETLIGHTING:
3771 Service Charges
Total Streetlighting
Operating Revenues
Total Operating
Revenues
NON - OPERATING REVENUES:
3812 Interest on Special
Assessment
3810 Interest on
Investments
3814 Interest on MWCC
3865 Connection Charges
3868 Connection Charge -
Water Treatmt Plant
Total Non - Operating
Revenues
GRAND TOTAL REVENUES
ACTUAL
1986
$42,164
$42,162
$6,704
$651,612
$30,660
$1,214,395
$381,325
$2,284,696
$5,530,099
19
ACTUAL
1987
$54,673
$54,673
$3,245,403 $3,985,076 $4,106,200 $4,269,420
$11,306
$733,417
$28,321
$660,613
$285,420
$1,719,077
$5,704,153
BUDGET
1988
$56,600
$56,600
$12,900
$600,000
$28,000
$540,750
$198,000
$1,379,650
$5,485,850
BUDGET
1989
$63,220
$63,220
$12,900
$680,000
$26,000
$550,000
$250,000
$1,518,900
$5,788,320
PUBLIC UTILITIES - COMPARATIVE SUMMARY OF EXPENSES
61 WATER:
Personal Services
Parts & Supplies
Services & Other
Charges
Total Excluding
Depreciation Expense
Depreciation Expense
Total Including
Depreciation Expense
62 SEWER:
Personal Services
Parts & Supplies
Services and Other
Charges
Metropolitan Waste
Control Comm.Charges
Total Excluding
Depreciation Expense
Depreciation Expense
Total Including
Depreciation Expense
ACTUAL
1986
$218,405
$64,775
$1,074,034
$1,357,214
$469,015
$55,598
$15,474
$187,353
$1,157,446
$1,415,871
$268,869
20
ACTUAL
1987
$223,699
$68,611
$1,097,063
$1,389,373
$492,391
$73,490
$19,024
$138,262
$1,461,743
$1,692,519
$285,739
BUDGET
1988
$307,200
$80,580
$1,077,820
$1,465,600
$500,000
$115,040
$15,940
$159,970
$1,338,430
$1,629,380
$350,000
BUDGET
1989
$362,470
$117,720
$1,141,820
$1,622,010
$550,000
$1,826,229 $1,881,764 $1,965,600 $2,172,010
$133,460
$22,550
$184,800
$1,902,000
$2,242,810
$350,000
$1,684,740 $1,978,258 $1,979,380 $2,592,810
COMPARATIVE SUMMARY OF EXPENSES (CONTINUED)
63 STREETLIGHTING:
Services and Other
Charges
Total Excluding
Depreciation Expense
Depreciation Expense
Total Including
Depreciation Expense
NON - OPERATING EXPENSES:
Interest Expense on MWCC
ACTUAL ACTUAL BUDGET BUDGET
1986 1987 1988 1989
$38,586 $47,873
$38,586
$0
$38,586
21
$47,873
$47,873
$56,600 $63,220
$56,600 $63,220
$0 $0 $0
$56,600 $63,220
Fund Total Operating
Expenses Excluding
Depreciation Expense $2,819,585 $3,129,765 $3,151,580 $3,928,040
Fund Total Depreciation
Expense $737,884 $778,130 $850,000 $900,000
Fund Total Operating
Expenses Including
Depreciation Expense $3,549,555 $3,907,895 $4,001,580 $4,828,040
$7,913 $5,112 $2,100 $0
Fund Total Operating and
Non - Operating Expenses
Including Depreciation $3,557,468 $3,913,007 $4,003,680 $4,828,040
OPERATI; O EXP 'LSE's
Actual Actual Budget
1986 1987 1968
Personal Services t 218,405 $ 223,699 $ 307,200 $ _62,=1
Supplies, Repair & :faint 64,((5 68,611 80,580 117,720
Other Charges & Services 1,074,034 1,097,063 1,077,820 1,141,320
Total Excluding
Depreciation Expense $ 1,157,214 1,';89,373 $ 1,465,600 $ 1,621,510
epreciation Expense
469,015 4 92,191 500,000 550,000
Total Including
Depreciation Expense $ 1,826, 29 $ 1,381,764 $ 1,965,600 $ 2,171,510
Account PERSCNAL SERVICES
1110 .Salaries & Wages - Regular $ 262,620
4112 Overtime - Regular
-1133 2 1aries & Wages - Temoorary 8,640
-11 Accrued Retirement Benefits 34,570
11 150 Accrued Insurance Benefits 33,970 $ 302,4 70
PARTS & SUPPLIES
Budget
1989
1 1210 Office Supplies $ 300
4211 Printed Material 550
4215 Reference Materials 100
1 1220 Operating Supplies - General 1,000
4222 i Sedira) /Rescue /Safety Supplies 200
4223 Bldg Operation & Cleaning Supplies 400
1 1224 Clothing & Personal Equip 1,670
1 1230 Repair & Maint Supplies - General 2,000
4231 Mbbile Equipment Repair Parts 6,000
11 233 Building Repair Supplies 800
4235 Motor Fuels 9,000
4236 Lubricants and Additives 2,700
1 1237 Tires 800
1 1240 Small Tools 1,200
4241 Shop Materials 400
1 1244 Chemicals & Chem Products 41,000
4250 Landscape Material & Supplies 7,000
4255 Street Repair Supplies 2,000
4257 Signs & Striping Material 600
4260 Utility System Parts & Supplies 40,000 $ 117,720
61 WAM.R (Cont.)
4310 Prof Services - General $ 13,000
4312 - Ilgineering Services 10,000
4314 Auditing Services 3,750
4323 Testing Services 4,000
L;330 Postage 7,500
4331 Telephone Service 500
4332 Telephone Equip Charges 700
4335 Pager Service Fees 150
1336 Telephone Circuit Charges 3,000
4350 General Printing & Binding 1,000
4360 Onsurance 70,570
375 Electricity-Well/Booster Station 299,000
4376 Natural Cs Service '15,030
1331 Mobile Equipment Repair 1,000
4383 2uilding Repair 1,000
1 385 Streets Repair 0,000
366 Communication System Repair
1390 Utility System Repair - 2,000
;397 :laChinery & Equip Rental 1,500
7411 Cmferences & Sehools 7_,o00
: Tuition Reimbursement .300
:;414 Dues & Subcriptions 300
4415 Licenses/Permits/Taxes :200
4426 Interest L;54,650
4440 Public Utility Admin 173,450
4441 Public Util-Central Sery Maint 65,400
4L154 Solid Waste Removal
1 159 Courier/Delivery Service 7
1470 :bintenance Contracts 1,500 1,1:1,520
Total Operating Excluding Depreciation $ 1,621,510
MI-OPERATING DISBURSEMENTS
2310 Bond Payment (Principal)
4840 Merchandise for Resale
SERVICES & OTHER CHARGES
CAPITAL OUTLAY
4510 Land & Land Improvements $ 62,500
4520 Buildings 84,700
4540 MaChinery & Equipment 60,000
4570 Other Equipment 750
4580 Mobile Equipment 12,000 $ 219,950
OTHER
•■•••
Total Non-Operating $ 513,950
$ 150,000
144,000 $ 294,000
62' SEVIER
CPERATEIG ; PF LSD $
Personal Services
Supplies, Repair & ? iint
Other Charges & Services
? letr000lityn Waste Control
Carmission Charges
Account
Actual
1986
55,598
15,47
187,353
1,157,446
Total Excluding
Depreciation sense 1,415,871
Depreciation Expense 268,869
Total Including
Depreciation c;pense
1,08=1
'4110 Salaries & ;Wages - Regular
: +112 Overtime - Regular
4130 Salaries & Wages - Temporary
4140 Accrued Retirement Benefits
4150 Accrued Insurance Benefits
' +220 Operating Supplies - General
1222 "ical /Rescue /Safety Supplies
4224 Clothing & Personal Equipment
1 4230 Repair & Maint Supplies - General
4231 ivbbile Equipment Repair Parts
4235 Mbtor Fuels
4236 Lubricants and Additives
4237 Tires
4239 Equip Oper Replace Parts
4240 Small Tools
4244 Chemicals & Chemical Products
1 1250 Landscape Materials
4255 Street Repair Supplies
4257 Signs & Striping Material
4260 Utility System Parts & Supplies
Acti >a 1
1987
73,490
19,024
138,262
1,481,743
Budget
1988
115,0140
15,940
159,970
1
1,692,519 $ 1,629,330 : 2,2'12.810
235,739 350,000
PERSONAL SERVICES
PARTS & SUPPLIES
24
Budget
1989
$ 133,2460
72 ,550
184,800
1,902,000
:0,000
1,978,258 j 1,979,380 .5 2,592,810
90,560
5,670
8,640
12,330
16,260 ; 133,460
400
100
350
1,000
2,000
4,500
250
800
2,500
1,000
250
200
2,000
700
6,000 $ 22,550
62 SEWER (Cont.)
4510 Land & Land Improvements
4520 1kli1din
4570 Other Equipment --
4580 Mobile Equipment
:J310 Prof Services - General 7,000
312 Engineering Services 1,500
4314 Auditing Services
4330 Postage 6,000
4335 Pager Service Fees 150
4336 Telephone Circuit Charges 350
-4360 Insurance 5,730
4 374 Electricity - Lift Station 3,500
4 Mobile Equipment Repair 600
•382 Small Equipment Repair 500
T385 Streets Repair ?
. :386 Communication System Repair 400
4590 Utility System Repair 18,500
';397 Nachinery & Equipment Rental ,530
'--;11 Conferences & Schools 1,030
413 Daition Reimbursement 300
'4414 Dues & Subcriptions 50
4415 Licenses/Permits/Taxes 150
'440 Public Utility Admin 36,700
4 Public Util-Cent Sery aint R7,70
4541 Solid Waste Removal
1456 Tree Removal 4,500 134,800
Total Non-Operating
SERVICES & OTHER CHARGES
METROPOLITAN WASTE corRoL oTIALssiaN
.475 , IWCC Disposal Charges
Total Operatin4 acluding Depreciation
ati-.OPERATING DISBURSEMENTS
CAPITAL OUTLAY
1,902,000 $ 1,902,000
$ 2,242,810
$ 62,500
34,700
750
142,000 $ 239,950
$ 289,950
63 STRSL1 LIGHTMIG
PERATIlIG E1SES
Other Charges & Services • 53,586 ;7
Total Excluding
preciation Expense • 38,586
Depreciation Expense
Actunl
1986
Actul1 Liudget
1988
:7,873
Account SERVICES & OTHER CHARGES
26
-
dget
1989
3 53,220
Total Including
L Expense 7,3,586 1 7,873 36,600
672 Electricity - Street Lights 33,220 63,220
Total Operating Excluding Depreciation 63,220