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05/16/1988 - City Council Regular r MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA MAY 16, 1988 A regular meeting of the Eagan City Council was held on Monday, May 16, 1988 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Vic Ellison and Councilmembers Wachter, Egan, Gustafson and McCrea. Also present were City Administrator Tim Hedges, Public Works Director Tom Colbert, City Planner Dale Runkel and City Attorney Jim Sheldon. AGENDA Wachter moved, Gustafson seconded the motion to approve the agenda with the understanding that the Public Hearings and Item G under the Consent Calendar (Project 542 - Petition - Alden Ponds) would be continued until the next regular meeting. All voted yes. MINUTES May 3, 1988 - Regular Meeting. Upon motion by Egan, seconded by Wachter, it was resolved that the minutes as prepared for the May 3, 1988 regular meeting be approved as drafted. All voted yes. CITY ATTORNEY Hedges introduced James F. Sheldon as City Attorney for General Legal Services. PARKS DEPARTMENT - WINKLER PARK DESIGN Parks & Recreation Director Ken Vraa stated the development of the Winkler/Jackson Park at 2185 James Street was approved by the Advisory Planning Commission and Council with the 1988 construction season. Two neighborhood meetings have been held for the purpose of developing a parks plan. The only issue without a consensus concerned a free skating area at a low, central location. Staff objected to locating the rink in this area because of salt runoff and recommended approval of the plan with the inclusion of the free skating area. McCrea stated that the original Advisory Planning Commission's proposal did not include the rink and asked if there are enough funds for the inclusion of the rink. Vraa stated that enough funds had been approved to include the skating rink. Egan asked how long the Sumac as shown on the plan would exist. Vraa stated there should not be a problem with this as the Sumac will continue to produce new plants. Page 2/COUNCIL MINUTES May 16, 1988 Wachter moved and McCrea seconded the motion to approve the park design for the Winkler/Jackson Park and authorize the staff to prepare detailed plans and specifications for public improvement Contract 88-7. All voted yes. PARKS DEPARTMENT - ARCHITECT SELECTION - COMMUNITY CENTER PROJECT Parks & Recreation Director stated the architect selection committee recommended the selection of Hastings & Chivetta as the architect for the proposed Eagan Community Center. He stated if a contract cannot be negotiated with Hastings & Chivetta, the committee recommends the selection of Schwarz/Weber Architects. Vraa stated the Hastings & Chivetta architectural firm recently won a national award for their designs in Colorado. Wachter and Egan both stated it was a tough decision as all of the bidders were excellent firms. Wachter moved and Egan seconded the motion to approve the selection of Hastings & Chivetta as architects for Phase I and potentially Phase II of the Eagan Community Center. All voted yes. PUBLIC IMPROVEMENT CONTRACTS - CONTRACT 88-18 The Parks & Recreation Director asked the Council to consider Item 1 of the Agenda under the Additional Items at this time. The Council agreed. Vraa recommended that the contract for the Park Shelter Building, Thomas Lake Park be awarded to the M. G. Astleford Company with the low bid of $199,700.00. Gustafson moved and Egan seconded the awarding of the Contract 88-18, Thomas Lake Park - Shelter Building and O'Leary Park - Sun Shelter, to M. G. Astleford Company in the amount of $199,700.00. All voted yes. PUBLIC HEARINGS The City Administrator stated that the scheduled Public Hearings are continued to the June 7th, 1988 regular Council meeting. CONSENT AGENDA The following consent agenda items were submitted and recommended to be approved: A. PERSONNEL ITEMS. 1. UTILITY MAINTENANCE SUPERVISOR (Sewer Section). It was recommended that Wayne Schwanz be hired as utility maintenance supervisor (sewer section). Page 3/COUNCIL MINUTES May 16, 1988 '0 2. UTILITY MAINTENANCE WORKER. It was recommended the hiring of two applicants for utility maintenance workers. 3. SEASONAL UTILITY MAINTENANCE WORKER. After interview, it is recommended that Jaimison Sloboden be hired as a seasonal utility maintenance worker. 4. SEASONAL ROAD MAINTENANCE WORKERS. After interviews, it is recommended that Benjamin Anderson, Kelly Ramswick, John Robinson, and Mike Shomion be hired as seasonal road maintenance workers. 5. SEASONAL PARK MAINTENANCE WORKER. Troy Christopherson, formerly authorized for hire as a seasonal park maintenance worker by the Council, will not be employed by the City this summer due to a scheduling conflict. It is the recommendation of Superintendent of Parks Von DeLinde that Tyrone Johnson be hired as a replacement for Mr. Christopherson. 6. ENGINEERING INTERN. After interviews, it is the recommendation of Assistant City Engineer Foertsch and Senior Engineering Tech/Supervisor Kirsch that Jed Falgren be hired as an engineering intern (temporary position). 7. PLANNING INTERN. It is recommended that Tom Lovelace be hired as a planning intern. 8. ACCOUNTING INTERN. It is recommended that the Council authorize the City Administrator to approve the hiring of a candidate for the accounting internship. 9. SEASONAL DRAFTSPERSON. It is recommended that the Council authorize the City Administrator to approve the hiring of a candidate for the seasonal draftsperson for the Parks Department. 10. SEASONAL WEED INSPECTOR AIDE. It was recommended the hiring of LuAnn Johnson as a seasonal weed inspector aide for the Parks Department. B. PLUMBERS LICENSES. It was recommended that the following plumber's licenses be approved: Burkhardt Plumbing, Consolidated Plumbing and Heating, Twin City Plumbing and Widmer, Inc. C. FLAG-DAY. It was recommended that the City Council approve the National Flag Day Foundation's request that the City Page 4/COUNCIL MINUTES May 16, 1988 Council join in the National Flag Day pause for the pledge ceremony on June 14, 1988, at 7:00 p.m. D. DECLARATION OF SURPLUS PROPERTY. It was recommended that the declaration of surplus property be approved and a public sale scheduled for June 11, 1988 at the municipal Center Building. E. FINAL PLAT/BOULDER RIDGE ADDN. It was recommended the approval of the final plat for the Boulder Ridge Addition acknowledging a 15' setback variance along County Road 30. R-88.28 F. PROJ 541/PETITION/FEASIBILITY REPT & DETAILED PLANS/COUNTRY HOLLOW 2ND ADDITION. It was recommended that the City Council approve the petition for Project 541, Country Hollow 2nd Addition trunk utilities. G. PROD. 542/PETITION/FEASIBILITY REPORT & DETAILED PLANS/ALDEN PONDS. Continued to the June 7, 1988 City Council meeting. H. FINAL PLAT, CLIFF LAKE CENTRE ADDITION. City Administrator stated he had received a letter from Michele Swanson regarding the following neighborhood concerns: (1) road improvement assessments; (2) semi-truck travel; (3) loading times; (4) public address system and (5) road that was moved 30' to the north. Bill McHale informed the Council that they will do all they can to control the loading times and stated there should not be any problem with the outside public address system. It was recommended that the final plat for the Cliff Lake Centre Addition be approved. R-88.29 I. PROJECT 524 - JOHNNY CAKE RIDGE ROAD EXTENSION. The feasibility report for Project 524, Johnny Cake Ridge Road Extension was presented and it was recommended a public hearing be scheduled for June 21, 1988. J. PROJECT 536 - SOUTH OAKS ADDITION - STREETS AND UTILITIES. The feasibility report for Project 536, South Oaks Addition - streets and utilities was presented and it was recommended a public hearing be scheduled for June 21, 1988. K. FINAL PLAT APPROVAL/MANOR LAKE ADDITION. It was recommended the Council approve the final plat for the Manor Lake Addition and authorize the Mayor and City Clerk to execute all related documents. R-88.30 Page 5/COUNCIL MINUTES May 16, 1988 Councilmember McCrea moved, Councilmember Egan seconded the motion to approve the foregoing consent agenda items and authorize their implementation. All voted yes. PUBLIC HEARINGS PROJECT 515/DODD ROAD/OVERLAY Councilmember McCrea moved, Councilmember Gustafson seconded the motion to continue the public hearing for Project 515 (Dodd Road-Overlay) to the June 7, 1988 Council meeting. PROJECT 480/EAGANDALE CTR. IND. PK. (FINAL ASSESSMENT HEARING) Councilmember Wachter moved, Councilmember Egan seconded the motion to continue the public hearing for Project 480 (Eagandale Ctr. Inc. Pk. - Final Assessment Hearing to the June 7, 1988 Council meeting. PROJECT 501/EAGANDALE CENTER INDUSTRIAL PARK 8TH ADDITION Councilmember Egan moved, Councilmember McCrea seconded the motion to continue the Project 501, Eagandale Center Industrial Park 8th Addition - water main final assessment hearing to the June 7th, 1988 Council meeting. PROJECT 474, LEMAY LAKE 2ND ADDITION Councilmember McCrea moved, Councilmember Egan seconded the motion to continue the Project 474, Lemay Lake 2nd Addition - supplemental assessment hearing, to the June 7th, 1988 Council meeting. SILL ADDITION/REZONING/PRELIMINARY PLAT COMPREHENSIVE GUIDE PLAN AMENDMENT Dale Runkle, Planning Director, stated a public hearing was held by the Advisory Planning Commission on Tuesday, April 26, 1988 to consider an application for Michael Sill/Education Alternatives for a rezoning of 14.41 light industrial acres to a planned development district and a preliminary plat for the Sill Addition. The Advisory Planning Commission is recommending approval for the Comprehensive Guide Plan Amendment, Rezoning and Preliminary Plat. The attorney for Tesseract stated if the preliminary plat is approved by the Council, he requests the final approval be put on the June 7th, 1988 Agenda. Wachter stated he has concerns regarding the project. He stated he felt the location is improper for a school. He would prefer R-1 zoning to Industrial. The President of the School stated they are Page 6/COUNCIL MINUTES May 16, 1988 C7- concerned for the children's safety and would not locate in an unsafe area. The school yard will be fenced. The school is located near the students' homes. Mayor Ellison asked if the school would remain in the area. It was stated that the school is making a long-term commitment to the City. Egan questioned the amount of parking spaces which would be available. Runkel stated the 37 - 9' parking spaces are not required but will be adequate. McCrea asked if there would be enough parking during school events. It was stated that the school events are staggered. After much discussion, Councilmember McCrea moved and Egan seconded the approval to amend the Comprehensive Guide Plan to allow a school in a light industrial area. Those in favor were McCrea, Ellison, Gustafson and Egan; Wachter voted against. Councilmember McCrea moved and Gustafson seconded the approval of the rezoning from LI to PD. Those in favor were McCrea, Ellison, Gustafson and Egan; Wachter voted against. Councilmember McCrea moved and Gustafson seconded the approval of the preliminary plat entitled Sill Addition, subject to the Standard Plat Conditions and further conditioned upon the following: 1. This development shall accept its additional assessment obligations as detined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. 2. This development shall dedicate 10 foot drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 3. This development shall dedicate, provide, or financially guarantee its proportionate share of the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 4. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. Page 7/COUNCIL MINUTES May 16, 1988 Ad 5. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. 6. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 7. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 8. This development shall have a cul-de-sac constructed in accordance with City engineering standards. 9. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not released until one year after the date of installation. 10. All internal public and private streets shall be constructed within the required right-of-way in accordance with City design standards. 11. If any public improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. 12. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. 13. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. 14. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. 15. A Planned Development Agreement shall be signed prior to the final plat approval for a five-year period. 16. Lots 2, 3, and 4 shall be reviewed by the Advisory Planning Commission and the City Council before any building permits are issued. Page 8/COUNCIL MINUTES May 16, 1988 17. All buildings shall be architecturally compatible and special emphasis will be placed on achieving a visually pleasing image from Highway #13. 18. All signage shall be subject to the City's one-time sign fee of $2.50 per square foot. 19. This development is required to provide an internal storm sewer system to intercept site generated runoff and convey the runoff by storm sewer to the existing City system. 20. Parking lot access from Lot 1 onto Silver Bell Road is required to be at a right angle land opposite the existing drive on the north side of Silver Bell Road. 21. A 50 foot half right-of-way for Silver Bell Road and a 40 foot half right-of-way for Old Cedar Avenue are required. Those in favor were McCrea, Ellison, Gustafson, and Egan; Wachter voted against. Students from the school presented the Mayor with a Certificate of Appreciation. See Plat File BROWN-MINNEAPOLIS TANK & FABRICATING - COND. USE PERMIT The City Planner stated the applicant is requesting a ten-year time period for a trailer which is located on the west side of the building, well screened from the parking lot and Highway 55. The existing trailer meets all setback and lot coverage requirements. Motion by Wachter, seconded by Egan to approve the Conditional Use Permit Renewal for Brown-Minneapolis Tank & Fabricating Company to allow a 750 foot trailer to continue to be used as office space, for a period of two years. All voted yes. CUB FOODS/CLIFF LAKE CENTRE ADDITION/PERMIT The City Planner stated the developer is requesting consideration by the Council to authorize the issuance of a footing and foundation permit prior to processing the final plat for recording at Dakota County. Motion by McCrea, seconded by Egan to approve the issuance of a footings and foundation permit for the Cub Food facility within the Cliff Lake Centre. All voted in favor. NON-AGENDA ITEM As part of the discussion, Bill McHale requested a pylon sign for Cub and Target at the Cliff Lake Centre Addition. Page 9/COUNCIL MINUTES May 16, 1988 Motion by Egan, seconded by McCrea to approve the pylon sign request for Cub and Target. However, the overall plan was continued for the Cliff Lake Centre Addition to allow additional review by the City Council. All voted in favor. KNOX LUMBER/EAGANDALE CENTER INDUSTRIAL PARK 10TH ADDITION PERMIT No appearance by Knox Lumber. Motion by Egan, seconded by Gustafson to continue the matter. All voted yes. CLIFF PLAZA ADDITION - FOOTING & FOUNDATIONS PERMIT Tom Colbert stated the developer of the Cedar Cliff Commercial Park 4th Addition is requesting the issuance of a footing and foundation permit within the subdivision prior to the final plat approval. The City does not have the financial security in hand which is a requirement for the final plat approval. Ray Williams stated there is a letter of credit for $47,000.00 and a $30,000.00 bond. Motion by Gustafson, seconded by McCrea to approve the issuance of a footings and foundation permit prior to final plat approval for the Cedar Cliff Commercial Park 4th Addition, on the condition the developer provides appropriate financial guarantees. All voted in favor. MANAGER'S LICENSE FOR ROCKY ROCOCO PIZZA The City Administrator stated Rocky Rococo Pizza is requesting a manager's license for the purpose of selling wine and beer. He stated City ordinance regulations require this type of licensing. Motion by Egan, seconded by Wachter to approve a manager's license for the purpose of selling wine and beer at 2130 Cliff Road. All voted affirmatively. The Mayor instructed the City Administrator to put future similar licenses on the Consent Agenda. EAGAN CENTER 2ND ADDITION-EXTENSION- PREL. PLAT APPROVAL The City Planner stated, the City has received a letter from Mark Ravich of Lexington Center Phase II Company requesting an extension of one (1) year for a preliminary plat entitled Eagan Center 2nd Addition. Page 10/COUNCIL MINUTES May 16, 1988 Motion by Wachter, seconded by Egan to approve a one-year extension to the current preliminary plat of Eagan Center 2nd Addition as presented. All voted yes. MARTHA AND MARY EPISCOPAL CHURCH-SPECIAL PERMIT Dale Runkle stated the Martha and Mary Episcopal Church has applied for a special permit for temporary parking of vehicles at the Episcopal Church office which is now located at 1021 Diffley Road. Motion by Wachter, seconded by Egan to approve the special permit for Martha and Mary Episcopal Church for temporary parking of vehicles at 1021 Diffley Road. All voted in favor. FAIRWAY HILLS ADDITION - VARIANCE The City Planner informed the Council that an application has been submitted by McDonald Construction for a variance to allow a 5-foot variance from the 30' sideyard setback at Lot 1, Block 5, Fairway Hills Addition. Motion by Wachter, seconded by Egan to approve the five foot variance for Lot 1, Block 5, Fairway Hills Addition. All voted affirmatively. EAGAN TIRE AND AUTO SERVICE - VARIANCE Dale Runkle updated the Council regarding the application for a variance at 3999 Cedarvale Drive to allow a 92 square-foot sign to be added to the existing 151.2 square-foot sign. McCrea noted that the existing sign did not meet code. It was originally allowed because the Cedarvale area was depressed at the time. Motion by Egan, seconded by McCrea to deny the application for a variance for Eagan Tire and Auto Service to allow a 92 square foot sign addition to the existing 151.2 square foot sign. All voted yes. POTTS ADDITION - REZONING The City Planner stated a public hearing was held by the Advisory Planning Commission at the April 26, 1988 regular meeting to consider a rezoning of two acres from A (agricultural) to R-1 district and a preliminary plat consisting of three lots located along the east side of Nicols Road and South of Cliff Road. The Commission is recommending approval of both applications. He stated it is the recommendation of the APC that the plat be subject to a Page 11/COUNCIL MINUTES May 16, 1988 cash parkland dedication and an eight-foot wide bituminous trail along Nicols Road. Motion by Wachter, seconded by Gustafson to approve the rezoning from A to R-1 for the Potts Addition. All voted in favor. Motion by Wachter, seconded by Gustafson to approve the preliminary plat of three lots entitled Potts Addition, subject to the Standard Plat Conditions and further conditioned upon the following: 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. 2. This development shall dedicate 10 foot drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 3. This development shall dedicate, provide, or financially guarantee its proportionate share of the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 4. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 5. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 6. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. 7. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. 8. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Page 12/COUNCIL MINUTES May 16, 1988 07" 9. This development is required to supply each proposed lot with a sanitary sewer and water service. 10. This development is required to dedicate sufficient right-of-way to include the existing water main along the easterly side of Nicols Road but maintain building setbacks in accordance with City Code. 11. The City shall approve a variance for a 75 foot lot width on Lot 1. All voted yes. PRELIMINARY PLAT/RIDGE HAVEN ADDITION The City Planner informed the Council that a public hearing was held by the Advisory Planning Commission to consider a preliminary plat submitted by Haven Enterprises for the Ridge Haven Addition consisting of 14 single family lots. The APC is recommending denial of the preliminary plat with the primary concern being the overall road layout in the area. After much discussion regarding the road layout, assessments and the design of the project, motion by Egan to refer the matter back to staff and the Planning Commission to review the roadway alignments, seconded by Wachter. Those in favor were McCrea, Ellison, Egan and Wachter; Gustafson voted against. See Plat File UNISYS PARK ADDITION Dale Runkle stated a public hearing was held by the Advisory Planning Commission at their last regular meeting to consider a preliminary plat of 205 R & D zoned acres and of four lots located along Pilot Knob and Yankee Doodle Roads. The Advisory Planning Commission is recommending approval of this item. The City Administrator stated the Parks and Recreation Commission reviewed the history of the Sperry/Unisys Park development project and it was noted that the Commission had previously allowed parks dedication credit for the existing softball fields for this facilities development. However, the Commission noted that a proposed trail alignment between Quarry Park and Pilot Knob Park had not bee resolved to satisfaction. Therefore, the approval for the preliminary plat for Unisys be conditioned upon the establishment of a pedestrian link between Pilot Knob and Quarry Parks and for said trial to be installed by city contract. The trial link could follow existing perimeter road or on the eastern boundary of said roadway extending from the Four Oaks Road extension northerly to Pilot Knob Park. Page 13/COUNCIL MINUTES 41 .14 f7 May 16, 1988 "y Motion by McCrea, seconded by Egan to approve the preliminary plat for Unisys Park Addition, subject to the Standard Plat conditions and further conditioned upon: 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. 2. This development shall dedicate 10 foot drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 3. This development shall dedicate, provide, or financially guarantee its proportionate share of the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 4. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 5. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. 6. The development is required to provide the City of Eagan, either by appropriate easements on the plan or by executing the appropriate Unisys/City of Eagan agreement, which will assure the City that future will site needs on the Unisys property will be provided for. 7. The development is required to establish a pedestrian link between Pilot Knob and Quarry Parks and for said tratL to be installed by City contract. All voted in favor. ORDINANCE AMENDMENT/AMENDMENT TO CHAPTER 13 FOR PARK DEDICATION POLICY A public hearing was held by the Advisory Planning Commission on April 26, 1988 to consider an amendment to Chapter 13 of the Eagan City Code by adding reference to the Park Dedication Policy by adopting Eagan City Code Chapters 1 and 13.99,. The APC is recommending approval of the amendment. Page 14/COUNCIL MINUTES May 16, 1988 Motion by Egan, seconded by Wachter to approve an ordinance to the City of Eagan, Minnesota, amending Eagan City Code Chapter 13 entitled "Subdivision Regulations (Platting)" by adding reference to the park dedication policy and, by adopting by reference Eagan City Code Chapter and 13.99. All voted yes. ORDINANCE AMENDMENT/DELETION OF SERVICE BAYS A public hearing was held by the Advisory Planning Commission on April 26, 1988 to consider an amendment to Chapter 11 of the Eagan City Code by deleting service bays as a requirement for service stations and by adopting by reference Eagan City Code Chapters 1 and 11.99. The APC is recommending approval of the amendment. Motion by Egan, seconded by Gustafson to approve an ordinance of the City of Eagan, Minnesota, amending Eagan City Code Chapter 11 entitled "Land Use Regulations (Zoning)" by deleting service bays as a requirement for service stations and, by adopting by reference, Eagan City Code Chapter 1 and 11.99. All voted affirmatively. CONT. 88-9/RECEIVE BIDS/AWARD CONTRACT Tom Colbert stated the lowest bid was submitted by Richard Knutson, Inc. with the second low bid being submitted by M & M Sewer, Inc. However, upon closing the receipt of bids and completion of the formal bid opening and announcement, it was discovered that the low bidder, Richard Knutson, Inc. had not signed their bid proposal. It was only after the completion of opening all bids that Mr. Knutson informed the City that he had forgotten to enclose his signature sheet which is necessary to validate any bid proposal. The City Attorney's office recommended that the low bid be rejected as not being in compliance with bid submittal requirements and that the contract be awarded to the second low bidder whose submittal documents were in order. Colbert recommended the acceptance of the bid from M & M Sewer, Inc. Motion by Wachter, seconded by Gustafson to award the contract for Manor Lake - trunk utilities, Contract 88-9 to M & M Sewer, Inc. in the amount of $248,585.00. All voted yes. CONTRACT 88-5/APPROVE PLANS/AUTHORIZE AD FOR BIDS The Public Works Director stated the detailed plans and specifications for the design of the pumphouse for Well #11 on Ashbury Road has now been completed along with the technical pump equipment specifications. The plans were presented to the Council for consideration and authorization to advertise for bids. Colbert stated the appearance of the pumphouse will be more home-like and Page 15/COUNCIL MINUTES May 16, 1988 therefore more costly to maintain. However, it will fit-in with the adjacent properties. Motion by McCrea, seconded by Gustafson to approve and authorize the advertisement for bids for Contract 88-5, Well #11 - pumphouse and equipment to be held at 10:30 a.m., Wednesday, June 15, 1988. All voted in favor. CONTRACT 88-21/APPROVE PLANS/AUTHORIZE AD FOR BIDS Tom Colbert stated the detailed plans and specifications for grading, utilities, street surfacing, landscaping, traffic signals and restoration for the Cliff Lake Centre Development have now been completed and were presented to the Council for consideration and authorization to advertise for bids. Motion by Gustafson, seconded by McCrea to approve and authorize the advertisement for bids for Contract 88-21, Cliff Lake Centre - streets and utilities, to be held at 10:30 a.m., Friday, June 10, 1988. All voted yes. CONTRACT 88-13/APPROVE PLANS/AUTHORIZE AD FOR BIDS The Public Works Director stated the detailed plans and specifications are complete for the trunk watermain for the Stony Point and Blackhawk Ridge Additions; trunk watermain, sanitary sewer lift station and pond restoration for the Blackhawk Ponds Addition; and the trunk storm sewer outlet for the Pond AP-50 and were presented to the Council for consideration and authorization to advertise for bids. Motion by McCrea, seconded by Gustafson to approve the plans and specifications for Contract 88-13 (Stony Point, Blackhawk Ponds and Pond AP-50) and authorization to advertise for bids to be held at 10:30 a.m., June 16, 1988. All voted yes. CONT. 87-1`8/FINAL PAYMENT/EAGANDALE CTR. IND. PK./OVERLAY Tom Colbert stated the structural overlay within the Eagandale Center Industrial Park has been completed, inspected by all appropriate public works personnel and found to be in order for final acceptance and perpetual maintenance. Motion by Egan, seconded by Wachter, to approve the fourth and final payment for Contract 87-18 (Eagandale Center Industrial Park - Overlay) to Valley Paving, Inc. in the amount of $12,679.69 and authorize the acceptance of the improvements for perpetual City maintenance. All voted in favor. Page 16/COUNCIL MINUTES May 16, 1988 CONT. 85-MM/FINAL ACCEPTANCE/CINNAMON RIDGE 5TH & 6TH ADDITION/UTILITIES The City Public Works Director stated the developer has requested final acceptance of utilities installed to service the Cinnamon Ridge 5th and 6th additions. All final inspections have been performed by public works personnel and found to be in order for acceptance for perpetual maintenance. Motion by McCrea, seconded by Gustafson to approve the final acceptance of Contract 85-MM (Cinnamon Ridge 5th and 6th Addition - Utilities) and authorize the acceptance for perpetual maintenance. All voted affirmatively. PRELIMINARY PLAT FOR WILSON ADDITION The City Administrator updated the Council and the Council reviewed the revision of the preliminary plat for Wilson Addition. Motion by Egan, seconded by Gustafson to approve the revision of the preliminary plat for Wilson Addition. All voted yes. BEER AND WINE APPLICATION - CARBONE'S PIZZA The application for Carbone's Pizza for a beer and wine was reviewed by the Council. Motion by Egan, seconded by Wachter to approve the Carbone beer and wine application, subject to verification in 60 days or less that no applicant had a 5% or more ownership interest in another entity in Eagan with a beer and wine license. All voted in favor. SALES AND USE TAX REFUNDS Tom Hedges updated the Council on the sales and use tax refunds and recommended the approval of a revised agreement as proposed by Jon G. Sarff. Motion by Wachter, seconded by Gustafson to approve the sales and use tax refund agreement by Jon Sarff. All voted yes. JOINT POWERS AGREEMENT - NEEDS ASSESSMENT/TRANSIT STUDY Tom Hedges and Dale Runkle updated the Council on the transit study. McCrea asked if there is a cap on the amount the City of Eagan could pay. Hedges stated that a proposal with the cost will be returned to the Council. Page 17/COUNCIL MINUTES May 16, 1988 Motion by McCrea, seconded by Egan to approve the Joint Powers Agreement - Needs Assessment/Transit Study. All voted yes. KNOX LUMBER/EAGANDALE CENTER INDUSTRIAL PARK 10TH ADDITION PERMIT Motion by Wachter, seconded by Gustafson to approve the issuance of a footings and foundation permit for the Knob Lumber facility within the Eagandale Center Industrial Park 10th Addition, subject to DNR permit issuance. All voted in favor. MODEL HOME PERMIT/DEERWOOD ADDITION A model home permit for Lot 26, Block 3, Deerwood Addition was referred to a future agenda. CHECKLIST Wachter moved and Gustafson seconded the motion to approve the check- list dated April 30, 1988 in the amount of $690,215.62 and dated May 16, 1988 in the amount of $955,980.09. All voted in favor. -The ToZZowing items wer-discussed r Tom Colbert stated he has received a proposal to upgrade the low land area in Carriage Hills (Lexington Avenue and Yankee Doodle Road). He stated some trees will need to be removed and the developer has asked if the pond could be filled with water from the fire hydrant. The Council stated they are excited about the proposal and feel the pond could be filled with water from the hydrant on a one-time basis. An informative neighborhood meeting will be held. Tom Colbert stated he has received a telephone call from Leslie King regarding a stop sign. The matter was before the Council previously and had been denied. He asked if it should be placed on the agenda. Mayor Ellison stated she has been in contact with him and she is starting a petition from the neighborhood. Tom Hedges stated he has received a letter from Ron Jensen. Mr. Jensen is resigning from the Burnsville/Eagan Cable Commission. Hedges will be in contact with Jensen. Wachter asked for an update on the trees on the Groff Boulevard. Colbert will check into the matter. Egan asked if there has been a change in the police stationery. Hedges stated all stationery for the City of Eagan will now be similar in design. Egan questioned to design of the Pilot Knob Road project regarding the two turn lanes to the west and the necessity for the two lanes. Colbert explained the County's procedure. Page 18/COUNCIL MINUTES May 16, 1988 No action was required on these items. ADJOURNMENT Upon motion duly made by McCrea and seconded by Egan, the meeting was adjourned at 10:30 p.m. All voted positively. Cit 1erk