05/23/1988 - City Council Special
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
May 23, 1988
A special meeting of the Eagan City Council was held on Monday, May
23, 1988 at 6:30 p.m., at the Eagan Municipal Center Building. Present were
Mayor Ellison and City Councilmembers Egan, Gustafson, McCrea and Wachter.
Also present were City Attorney Sheldon, Chief Building Official Reid, City
Planner Runkle, Consulting Planner Voss, Director of Public Works Colbert,
Administrative Assistant Hohenstein and City Administrator Hedges.
The purpose of the meeting was to discuss ordinance revisions to
consider new standards to enhance community development.
DEVELOPMENT STANDARDS/QUALITY INDICATORS
City Administrator Hedges summarized staff research on new measures
to enhance the quality of development that continues to occur within the
community. He stated that the City is experiencing a change to a higher
quality in single family residential neighborhoods which is a direct result
of the City Council's position to not deviate from the 12,000 square foot
lots, discourage variances and other quality measures. The City
Administrator also stated that many of the quality measures that are being
implemented by the development community for single family residential areas
cannot be successfully regulated by a city ordinance amendment. He stated
that the peer pressure of good development is spreading throughout the
community and creating the enhancement of neighborhood development that the
City Council desired. The City Administrator did caution that the City will
see smaller but numerous single family projects that will fill in pockets of
land throughout the community and in most cases be adjacent to existing
neighborhoods. It will be important that the City Council does have proper
regulations to assure development of quality neighborhoods.
The City Administrator presented a memo outlining specific ordinance
changes that include provision for a durable surface on the exterior of
rental units, language to enhance landscaping, regulations for all parking
lots of greater than four spaces, reforestation and preforestation language
and other pertinent language that is recommended from the matrix prepared by
the City Council and staff that listed the criteria that enhances both the
appearance and liveability of the community. Mayor Ellison asked that the
City Council review the proposed ordinance changes and that specific
direction be given to the City staff so an ordinance amendment can be
considered at the June 7, 1988 regular City Council meeting.
City Council input for apartment complexes included a requirement for
sprinkling, underground parking, a durable exterior siding, mainly brick,
determination of a size, height and number of units, desirable for rental
Council Minutes
May 23, 1988
unit projects and maintenance codes to insure the future aesthetics of the
project.
The City Council also discussed landscaping requesting that
sprinkling be required for all commercial and industrial projects including
apartments. There was also a discussion regarding preforestation and
reforestation of single family projects and after a discussion, City staff
was directed to amend the landscape policy that was adopted March 1, 1985 to
include all of the new language desired by the City Council.
The Director of Public Works requested that language be included in
the subdivision ordinance that imposes minimum engineering specifications
for all parking lots with greater than four spaces for non R-1 developments.
City Councilmember Gustafson stated that regulation of maintenance of
private parking lots would be difficult and that it might be better for the
City Council to use positive reenforcement such as the Chamber of Commerce
or other groups to encourage ongoing parking lot maintenance for commercial
establishments.
Several other examples of quality indicators were discussed with
specific direction to the City staff to include these items in an ordinance
revision. That direction includes the attachment of a garage stall, 20'x
22' for all new single family homes, standard building construction debris
containers be required for all construction projects, hard surface
driveways be required for all single family residents, no front yard fences
or side yard fences can protrude further than a single family resident's and
other regulations as identified in the quality indicator matrix prepared by
City Council and staff.
Mayor Ellison again requested that these ordinance amendments be
drafted and introduced at the June 7, 1988 City Council meeting.
FREEWAY ZONING CLASSIFICATION
Consulting Planner John Voss appeared and presented several comments
and background information regarding a new zoning classification entitled
Freeway Zoning. After a brief discussion, Mayor Ellison asked that this
item be rescheduled for consideration in approximately 45 days at a workshop
session and that the concept of freeway zoning be reviewed on a site
specific basis.
CHARITABLE GAMBLING LICENSE/VALLEY VIEWERS 4-H CLUB
City Administrator Hedges stated that the Valley Viewers' 4-H Club is
proposing a charitable gambling license to allow a bingo operation at the
Fourth of July Celebration. In a motion by City Councilmember Wachter,
seconded by Councilmember McCrea, with all members voting in favor, the
charitable gambling license for the purpose of bingo was approved for the
Valley Viewers 4-H Club for July 1, 2, 3, and 4 at Rahn Park.
CHARITABLE GAMBLING LICENSE/EAGAN FIREMEN'S RELIEF ASSOC.
City Administrator Hedges also stated that Eagan Firemen's Relief
Association has made application for a pull-tab charitable gambling license
2 -
Council Minutes
May 23, 1988
to be used at the July 4 celebration. In a motion by City Councilmember
Wachter, seconded by Councilmember McCrea, with all members voting in favor,
a charitable gambling license was approved for the Eagan Firemen's Relief
Association for the purpose of selling pull-tabs at the July 4 celebration
on July 2 and 3, 1988.
CABLE COMMISSION RESIGNATION/RON JENSEN
City Administrator Hedges presented a letter of resignation from Ron
Jensen as a member of the Joint Burnsville/Eagan Cable Commission. In a
motion by City Councilmember McCrea, seconded by City Councilmember Egan,
and all members voting in favor, the resignation of Ron Jensen was
reluctantly accepted and the City Administrator was directed to prepare a
certificate of appreciation recognizing Jensen's service to the City. The
City Administrator was also directed to advertise in the local newspapers to
fill Mr. Jensen's vacancy and request applications for the position of
alternate on the Cable Commission, a position that is also vacant.
OTHER BUSINESS
The City Administrator provided a brief update to the City Council on
special legal services, an update on municipal legislative commission
proposed lawsuit, preparation of a fire station plaque and a development
proposal via Dr. Silas Kung to construct a world headquarters for the
research and development of high tech diagnostic equipment.
ADJOURNMENT
The meeting was adjourned at approximately 10:00 p.m.
TLH
May 23, 1988 r) - L 10
Dated City Clerk
3 -
SPECIAL CITY COUNCIL MEETING
MONDAY
MAY 23, 1988
6:30 P.M.
I. ROLL CALL
II.
DEVELOPMENT STANDARDS
- Review of Quality Indicators
- Freeway Zoning Standards
III. OTHER BUSINESS
IV. ADJOURNMENT
MEMO TO: HONORABLE MAYOR & CITY COUNCIIMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 20, 1988
SUBJECT: REVIEW AND DISCUSSION OF NEW DEVELOPMENT
STANDARDS AT MONDAY, MAY 23, SPECIAL
CITY COUNCIL MEETING
A special City Council meeting was set for Monday, May 23, 1988,
to discuss new development standards that promote and encourage
quality development in the community. Attached for Council
review is a memo that summarizes the matrix that was presented by
City staff at a Council workshop approximately two (2) months ago
and later modified by both members of the City Council and staff.
At the May 3, 1988, City Council meeting, there was a brief
discussion regarding new development standards and due to the
late hour of the meeting this special City Council meeting was
scheduled to allow further discussion by the City Council and
staff. The City Administrator will discuss actions that have
been taken by the City staff to promote and encourage higher
development standards therein keeping with the original matrix.
Following discussion, the City Council and staff should discuss
specific conditions or regulations to be added in either the
subdivision or zoning ordinance and the proper language will be
prepared for formal consideration by the Planning Commission and
Council at regular meetings.
The City Administrator has asked that Dale Runkle, Tom Colbert,
John Voss and Jim Sheldon will be present to participate in this
discussion.
OTHER BUSINESS
The City Administrator would like approximately a half -hour
following the formal portion of the special City Council meeting
to discuss the status of the Community Development Director
position, a tax correction on a real estate parcel, the plaque
layout for Fire Station #4, the resignation of Ron Jensen and any
other pertinent business requiring City Council discussion.
The agenda and support documentation for Thursday evening's
special City Council meeting will be delivered on Tuesday, May
24.
/S/ Thomas L. Hedges
City Administrator
TLH /kf
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE ASSISTANT HOHENSTEIN
DATE: MAY 3, 1988
SUBJECT: QUALITY INDICATORS
Several months ago an effort was made to combine a variety of issues discussed
by staff and Council which had been grouped under the rather broad category of
quality indicators. In an effort to provide some structure to the various
concepts, it was suggested that a matrix be prepared which categorized the
standards along two axes, the first being three phases of development
categorized as land development, building permit and living standards. The
other was defined by those actions which are protective or regulatory in
nature, those which promote and encourage quality development and those which
strive to cooperate with the development community to assist in the formation
of quality development.
The matrix formed by these axes were a first step in defining certain
individual target criteria or tasks which are anticipated to enhance the
appearance and liveability of the community. As such, they range broadly from
very specific performance criteria to slightly more qualitative and image
related concepts focussing on motivation of individual responsibility rather
than regulation of broad development issues.
It is apparent that this matrix is a first step toward a broader sort of
visioning concerning community direction in the future and those tasks and
criteria which best function to implement that vision.
The matrix as summarized appears below.
I. Land Development
A. Protect /Regulate
1. Increase minimum lot size in executive category (RIA - 15,000 -
18,000 s.f.)
2. Increase minimum front footage for 85' to 100' -125'
3. Develop quality commercial standards (Freeway development
district, etc.)
4. Develop impact fee structure
5. Rezoning /Downzoning of undeveloped areas and modifications of
comprehensive plan to reinforce quality standards.
6. Uniform platting procedure and strict enforcement of policies
and procedures.
7. Minimum of fast track development (Only if it serves community
goals - jobs, business formation, high profile commercial,
etc.)
8. Develop "bricks or better" standard for commercial and high
density residential.
tr
ent.
Tom Hedges
May 3, 1988
Page Two
n
B.
C.
A.
2.
B.
1 0.
11.
12.
Cooperate
II. Building Permit
Permit longer cul -de -sacs to diminish through traffic and
permit creative in -fill development.
Standard mailbox design, location and installation
Other
Promote /Encourage
1. Neighborhood open space and tot lots
Cul -de -sacs with center islands
Linear Parks and Parkways
Landscaped entrances and oulevards
S. More self contained neighborhoods with controlled access
6. Develop business communication /retention program
7. Other
1. Developers Task Force
2. Special Assessment incentives
3. Builder /Realtor Task Force
4. Other od ,K
Protect /Regulate
1.
Plan Check /Permit Issuance
a. Review setbacks with a minimum of 20' between all
b.
c.
d.
e .
Permit Enforcement
a. Maximum time from excavation to occupancy of 9 months
b. Sod and landscape bond for one year after occupancy
Standard building construction debris container or
management system
�c.
3.
Other
Promote /Encourage
structures
Garage stall requirement 2-
All chimney flues to City specifications
Paved driveways to City specifications
No exposed concrete block on walkouts
St c..• .4
2o'x 22
1. Recognition of Reggie Award winners
2. Develop Eagan's own Reggie or Developer /Builder's Excellence
Program
3. Architectural standards /protective covenants
4. Other
Tom Hedges
May 3, 1988
Page Three
1. Bus tour for realtors /builders
2. Assist with information necessary for developer to enforce
covenants
JDH /j eh
C. Cooperate
III. Standard of Living
A. Protect /Regulate
1. Consolidation of rubbish removal and recycleable collection
2. Screened storage of recreational, auxiliary or non - operable
vehicles to
3. No front yard fences or side yard fences on corner lots
4. Satellite TV dishes - location and screening.
S. Storage sheds - location and size
6. Wood storage - location and screening
7. Other
B. Promote /Encourage
1. Recognition of neighborhoods for civic efforts and clean -up
projects
2. TIP program
3. Neighborhood and business recycling development
4. Other
C. Cooperate
1. Provide assistance for neighborhood events, block parties, etc.
2. Residential tree planting efforts
3. Ombudsman to arbitrate complaints & neighborhood problems
4. Other
nistrative Assistant