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04/27/2001 - City Council Special Minutes ofa Special Meeting of the Eagan City Council Friday, April 27, 2001 Page 1 of 5 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL FRIDAY, APRIL 27,2001 5:30 P.M. EAGAN MUNICIPAL CENTER COUNCIL CHAMBERS Present: Mayor Awada, Councilmembers Bakken, Carlson and Fields, City Administrator Hedges, Director of Public Works Colbert, Engineering Consultant Mark Hanson, Administrative Specialist Hertel. Not Present: Councilmember Tilley. ROLL CALL AND AGENDA ADOPTION Mayor Awada welcomed everyone to the meeting and provided an update on the legislative efforts to secure storm mitigation funds from the Minnesota Legislature. DISCUSS PRELIMINARY DESIGN REPORT FINDINGS - SUPER STORM JULY 2000 Director of Public Works Colbert gave an overview of the process and introduced Mr. Mark Hanson and Mr. Rich Brasch of Bon est roo, Rosene Anderlik and Associates for their presentation. BEACON HILL ROAD SOUTH Mayor Awada stated that since the area currently meets city standards, the Council should be consistent and delay the project until projects that do not meet city standards have been approved and financed. Two residents spoke, addressing concerns including tree loss and the specifics of the elevation of water if protected to the 1% standard. Council and staff responded to the concerns. Mayor A wada moved, Councilmember Carlson seconded a motion to continue consideration of the project for Group Area 6.3 Beacon Hill Road South until June 19, 2001. Aye: 4 Nay: 0 BEACON HILL ROAD NORTH Three residents spoke and asked questions about regarding the area to accommodate Emergency Overland Flow and storage. Council and staff responded to their questions. Councilmember Carlson moved, Councilmember Bakken seconded a motion to authorize the preparation of construction plans and specifications and easement acquisition for Storm Drainage Mitigation Improvements for Group Area #6.3 Beacon Hill Road North including the Additional Improvements to the 2000 flood elevations. Aye: 4 Nay: 0 Minutes ofa Special Meeting of the Eagan City Council Friday, April 27, 2001 Page 2 of5 COVINGTON COURT, PENKWE/RIDGE CLIFF Four residents spoke and shared concerns about the water levels with the proposed grading, questions about the modeling used to create the proposed recommendations, the impact to BLP-5, and discrepancies between observed and modeled data. Director of Public Works Colbert noted that discrepancies may result because the modeling assumes no blockage and further stated that staff would research if the lines for the area are included in the maintenance schedule. Councilmember Bakken moved, Councilmember Fields seconded a motion to authorize the preparation of construction plans and specifications and easement acquisition for Storm Drainage Mitigation Improvements for Group Area #6.2 and 6.5, Covington Court, Penkwe and Ridge Cliff including the Additional Improvements to the 2000 flood elevations. Aye: 4 Nay: 0 BEECHER DRIVE One resident spoke and expressed concern about the increasing water elevation in the pond over time, stating that the pond had previously been dry but the water level is now sustained at the base of the outlet. Mr. Rich Brasch responded that the pond requires debris removal for optimal functioning. Mayor Awada suggested continuing the project and exploring options. Councilmember Carlson stated that debris issues can be a problem even in small rain events. Councilmember Carlson moved, Councilmember Bakken seconded a motion to authorize the preparation of a feasibility report for further study for Group Area #6.7 Beecher Drive. Aye: 4 Nay: 0 SHERWOOD COURT Two residents spoke and asked questions regarding options for raising walkouts on homes to protect from flooding and the new HWL in catchbasins for Sherwood Court. Mr. Mark Hanson responded that the walkout would need to be raised six-tenths of a foot to meet city standards and that the new HWL would be 938.3. The City Council deliberated the possibility of requiring home modification rather than pursuing a landscape berm for one property. Councilmember Carlson moved, Councilmember Bakken seconded a motion to authorize the preparation of construction plans and specifications and easement acquisitions for Storm Drainage Mitigation Improvements for Group Area #6.6 Sherwood Court, not including walkout modification to the property at 1580 Sherwood Cou~ per discussion with property owner. Aye: 4 Nay: 0 Minutes of a Special Meeting of the Eagan City Council Friday, April 27, 2001 Page 3 of5 PALISADE CIRCLE Councilmember Bakken moved, Councilmember Carlson seconded a motion to authorize the preparation of construction plans and specifications and easement acquisitions for Storm Drainage Mitigation Improvements for Group Area #2.13 Palisade Circle. Aye: 4 Nay: 0 NARVIK COURT/FORSSA WAY Two residents spoke and shared concerns about the repeat flooding incidents. Mayor A wada stated that because the area meets city standards, approving maintenance improvements is the most consistent option considering other projects have been continued in similar situations. Councilmember Bakken moved, Councilmember Carlson seconded a motion to authorize maintenance improvements for Group Area #6.8 Narvik Court, Aye: 4 Nay: 0 Mayor Awada moved, Councilmember Fields seconded a motion to authorize the preparation ofa feasibility report for further study for Group Area #6.8 Forssa Way. Aye: 4 Nay: 0 CHES MAR DRIVE Councilmember Bakken moved, Councilmember Carlson seconded a motion to authorize the preparation of construction plans and specifications and easement acquisitions for Storm Drainage Mitigation Improvements for Group Area #10.5 Ches Mar Drive, including the Additional Improvements to the 2000 flood elevations. Aye: 4 Nay: 0 Councilmember Bakken noted that the HWL category was the highest funding priority for the Council and that in cases where marginal improvements to meet the 2000 level of protection are relatively low cost, the Council is opting to make improvements to the 2000 level. CHES MAR POND One resident spoke and inquired about lowering East Thomas Lake but not BP-ll. Mr. Rich Brasch responded that BP-ll would be lowered by 1.5 feet. Councilmember Bakken moved, Councilmember Fields seconded a motion to authorize the preparation of construction plans and specifications and easement acquisitions for Storm Drainage Mitigation Improvements for Group Area #10.4 Ches Mar Pond, including the Additional Improvements to the 2000 flood elevations. Aye: 4 Nay: 0 Minutes ofa Special Meeting of the Eagan City Council Friday, April 27, 2001 Page 4 of5 EAST THOMAS LAKE Six residents spoke and expressed concerns about the new location of the shoreline, inquired about pumping water from Thomas Lake to Carlson Lake, debris and sediment in ponds and tree loss. Council and staff responded to the questions. Councilmember Carlson moved, Councilmember Fields seconded a motion to authorize the preparation of construction plans and specifications and easement acquisitions for Storm Drainage Mitigation Improvements for Group Area #10.3 East Thomas Lake, including the Additional Improvements to the 2000 flood elevations. Aye: 4 Nay: 0 SEQUOIA DRIVE Three residents spoke and inquired about reducing impact to property for the projects by working along property lines, increasing the pipe size and the path of overland flow. Councilmember Fields moved, Councilmember Bakken seconded a motion to authorize the preparation of construction plans and specifications and easement acquisitions for Storm Drainage Mitigation Improvements for Group Area #5.1 Sequoia Drive. Aye: 4 Nay: 0 CHA TTERTON POND Mayor Awada moved, Councilmember Bakken seconded a motion to deny the project as proposed and authorize the maintenance improvement for Group Area #5.5 Chatterton Pond. Aye: 4 Nay: 0 HILL TOP POND Mr. Andy Johnson of 4185 Strawberry Lane addressed the Council regarding the potential for berming the property. Director of Public Works Colbert stated that a berm would not be a long-term solution because of the potential hazards of backwater flooding, Councilmember Bakken moved, Councilmember Carlson seconded a motion to aurthorize staff to negotiate with the homeowner at 4185 Strawberry to explore long-term options including potential purchase the property for modification. Aye: 4 Nay: 0 BLUEBERRY CIRCLE Mayor Awada stated that the area was only slightly below the freeboard and that the costs to bring it up to city standards were excessively high for so little benefit. Councilmember Carlson concurred that the costs for the project were unreasonable. Councilmember Bakken stated that this project was not of the highest urgency and that the per-unit cost was extremely high. Minutes of a Special Meeting of the Eagan City Council Friday, April 27, 2001 Page 5 of 5 Councilmember Carlson moved, Councilmember Fields seconded a motion to deny the project as proposed for Group Area # 5.6 Blueberry Circle. Aye: 4 Nay: 0 VILDMARK COURT Two residents spoke in support of the project. Councilmember Carlson moved, Councilmember Bakken seconded a motion to authorize the preparation of construction plans and specifications and easement acquisitions for Storm Drainage Mitigation Improvements for Group Area #10.6 Vildmark Court, including the Additional Improvements to the 2000 flood elevations. Aye: 4 Nay: 0 ADJOURNMENT The meeting adjourned at 9:00 p.m. L/ - (J } - c / Date If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535). The City of Eagan is conunitted to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. Minutes of a Special Meeting of the Eagan City Council Tuesday, April 24, 2001 Page 1 of2 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA TUESDAY, APRIL 24, 2001 5:30 P.M. Present: Mayor Awada, Councilmembers Bakken, Carlson, Fields and Tilley, City Administrator Hedges, Director of Parks and Recreation Vraa, Assistant City Administrator Verbrugge, Senior Planner Ridley, Planners Dudziak and Kirmis, Officer Ruby, Administrative Specialist Hertel. COMMUNITY ROOM PRESENTATION Jamie shared plans for the Community Room improvements. He shared the cost increase due to an increase in the scope of the project stating that $30,000 was originally budgeted. The cost will be closer to $100,000 with $25,000 of audio/cable equipment. There was discussion that this item would be eligible for funding through the cable franchise fees. There was consensus that the improvements should be made; however, delayed for several months given other priorities such as the storm mitigation. MAYOR AND COUNCIL PICTURES FOR DISPLAY The City Administrator presented. There was concurrence by the Council that we should proceed with the project for the lobby. There was also a suggestion that a similar board be made with the City Administrator and Department Head pictures. There was also concurrence that a cost proposal be obtained from Proex for Council pictures including the group photo. BALDRIDGE UPDATE The City Administrator stated that this would be included in the Informative Memo. STREETSCAPING Director Colbert stated that staffis continuing to work on preparation of the RFP's; however, there is considerable competition for workload at the present time. ENTRY MONUMENTS The City Administrator shared information compiled by Senior Planner Ridley for entrance monuments. After a very brief conversation, it was agreed that Administrator's Secretary McGarvey would arrange for a tour of entry monument sites with Senior Planner Ridley, Mayor Awada and City Councilmember Fields in the next two to three weeks. COUNCIL MEETING SCHEDULE Special City Council Meeting Minutes April 24, 2001 Page 2 The City Administrator shared an updated Council meeting schedule for the remainder of April and the months of May, June and July. DELTA HOMES PROPOSAL FOR THE CEDAR GROVE REDEVELOPMENT The City Administrator shared drawings that Mark Parranto, representing Delta Homes, provided to the City for his proposed housing development on Beau d' Rue Drive. There were questions raised about overall density and a strong suggestion that the townhomes be arranged differently, with the possibility of some back load garages, a mixture of design, including European, stucco and brick and more detail on the proposed amenities for the project. It was agreed that these general comments will be shared with Mr. Parranto as he proceeds further with his proposal. STORM MITIGATION There was considerable discussion on storm mitigation relative to the criteria and how the City will approach the upcoming meetings on April 26, 27 and 30. Most of the discussion centered around policy and how the City will finance the improvements. ADJOURNMENT The meeting was adjourned at approximately 11 :00 p.m. Ljdl- 0 / Date If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.