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10/02/2000 - City Council Special Special City Council Minutes October 2, 2000 Page 1 of 1 0(1277 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA OCTOBER 2, 2000 A special meeting of the Eagan City Council was held on Tuesday, September 26, 2000, at 5:30 p.m. in the City Council Chambers of the Eagan Municipal Center Building. Present were Mayor A wada and Councilmembers Blomquist, Carlson, Bakken and Masin. Also present were City Administrator Hedges, Director of Parks and Recreation Vraa, City Engineer Matthys, Administrative Specialist Wielde, Administrative Specialist Hertel, Focus Group Team Leaders Asfahl, Bolduc, Champlin, Graham, Lilly, Mesko, Nowariak, Oches, Olson and Rippe. OPENING REMARKS - CITY ADMINISTRATOR TOM HEDGES City Administrator Hedges welcomed the focus group members and gave a brief overview of the process leading 'up to the first focus group meeting. WELCOME/REMARKS/INTRODUCTION - MAYOR PAT A W ADA Mayor Awada welcomed the assembled group. She noted that the community center project has been talked about for over twenty years and after several failed referendums, the community's vision is finally becoming a reality. She introduced and recognized Mr. Clyde Thurston, who chaired the original Task Force and was involved with the referendum campaign. He received a round of applause. Mayor Awada commented that the selected consultants would make a great team and help make the community center an important part of Eagan's identity. PROJECT MANAGER REMARKS - DIRECTOR OF PARKS AND RECREATION KEN VRAA City Administrator Hedges welcomed the teens present at the meeting and introduced Director of Parks and Recreation Vraa as the project manager for the Community Center/Central Park. Project Manager Vraa described his role in the process, stating that he would be responsible for coordinating interaction between the focus groups, consultants, staff and City Council. He introduced City Engineer Matthys and Mr. Bill Armstrong from TKDA. CONSUL T ANT TEAM Mr. Bill Armstrong of TKDA stated that he was encouraged by all the enthusiasm in the room and stated that the program and site were excellent. He introduced Mark Bodine, Janet Jordan, Kathryn Larson, Dennis Han and stated that they expected this team to function well together through completion in 2002. Mr. Bodine stated that the group met to review the interactive feedback process to be used with the focus groups and that they will come back at the meetings on November 1, 2 and 3 with concept designs based on feedback from the focus groups. He further stated that the November 1- 3 meetings would involve full group discussions and individual meetings with focus Special City Council Minutes October 2, 2000 Page 2 of2 groups, finishing up with a final full group meeting to finalize the direction to move to the next phase. 00278 City Administrator Hedges introduced Mr. Scott Everson from Stahl Construction, the Construction Manager for the project. Mr. Everson said that his involvement would be to provide a roadmap to completion, focus on the overall picture and then add detail as they designed the construction documents. He stated that he would be highly involved in the bidding anci construction process. Project Manager Vraa described the role of the staff-appointed Team Leaders for each focus group. He stated that their role would be to facilitate the group's process, to relay information between the focus groups and the consultants and to serve as a resource for focus group members unable to attend or who have questions between meetings. City Administrator Hedges reminded the group to mark their calendars for November 1-3 for the next meetings, commented that the website would contain updates on the project and asked the groups to break out according to their focus group assignments to meet with the consultants. ADJOURNMENT/FOCUS GROUP BREAK OUT SESSIONS The meeting adjourned at 7:05 when the group divided into two consultant-led discussion groups. The Facilities focus groups met in the Council Chambers. The Site focus groups met in the community room. OCTOBER 2, 2000 Date If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TDD phone: 651-454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.