10/02/2000 - City Council Special
Special City Council Minutes
October 2, 2000
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0(1277
MINUTES OF THE
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
OCTOBER 2, 2000
A special meeting of the Eagan City Council was held on Tuesday, September 26, 2000,
at 5:30 p.m. in the City Council Chambers of the Eagan Municipal Center Building. Present were
Mayor A wada and Councilmembers Blomquist, Carlson, Bakken and Masin. Also present were
City Administrator Hedges, Director of Parks and Recreation Vraa, City Engineer Matthys,
Administrative Specialist Wielde, Administrative Specialist Hertel, Focus Group Team Leaders
Asfahl, Bolduc, Champlin, Graham, Lilly, Mesko, Nowariak, Oches, Olson and Rippe.
OPENING REMARKS - CITY ADMINISTRATOR TOM HEDGES
City Administrator Hedges welcomed the focus group members and gave a brief
overview of the process leading 'up to the first focus group meeting.
WELCOME/REMARKS/INTRODUCTION - MAYOR PAT A W ADA
Mayor Awada welcomed the assembled group. She noted that the community
center project has been talked about for over twenty years and after several failed
referendums, the community's vision is finally becoming a reality. She introduced and
recognized Mr. Clyde Thurston, who chaired the original Task Force and was involved
with the referendum campaign. He received a round of applause. Mayor Awada
commented that the selected consultants would make a great team and help make the
community center an important part of Eagan's identity.
PROJECT MANAGER REMARKS - DIRECTOR OF PARKS AND
RECREATION KEN VRAA
City Administrator Hedges welcomed the teens present at the meeting and
introduced Director of Parks and Recreation Vraa as the project manager for the
Community Center/Central Park. Project Manager Vraa described his role in the process,
stating that he would be responsible for coordinating interaction between the focus
groups, consultants, staff and City Council. He introduced City Engineer Matthys and
Mr. Bill Armstrong from TKDA.
CONSUL T ANT TEAM
Mr. Bill Armstrong of TKDA stated that he was encouraged by all the enthusiasm
in the room and stated that the program and site were excellent. He introduced Mark
Bodine, Janet Jordan, Kathryn Larson, Dennis Han and stated that they expected this
team to function well together through completion in 2002. Mr. Bodine stated that the
group met to review the interactive feedback process to be used with the focus groups
and that they will come back at the meetings on November 1, 2 and 3 with concept
designs based on feedback from the focus groups. He further stated that the November 1-
3 meetings would involve full group discussions and individual meetings with focus
Special City Council Minutes
October 2, 2000
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groups, finishing up with a final full group meeting to finalize the direction to move to
the next phase.
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City Administrator Hedges introduced Mr. Scott Everson from Stahl
Construction, the Construction Manager for the project. Mr. Everson said that his
involvement would be to provide a roadmap to completion, focus on the overall picture
and then add detail as they designed the construction documents. He stated that he would
be highly involved in the bidding anci construction process.
Project Manager Vraa described the role of the staff-appointed Team Leaders for
each focus group. He stated that their role would be to facilitate the group's process, to
relay information between the focus groups and the consultants and to serve as a resource
for focus group members unable to attend or who have questions between meetings.
City Administrator Hedges reminded the group to mark their calendars for
November 1-3 for the next meetings, commented that the website would contain updates
on the project and asked the groups to break out according to their focus group
assignments to meet with the consultants.
ADJOURNMENT/FOCUS GROUP BREAK OUT SESSIONS
The meeting adjourned at 7:05 when the group divided into two consultant-led
discussion groups. The Facilities focus groups met in the Council Chambers. The Site
focus groups met in the community room.
OCTOBER 2, 2000
Date
If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of
Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TDD phone: 651-454-8535).
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regard to public assistance.