12/11/2000 - City Council Special
Minutes of a Special Meeting of the Eagan City Council
December II, 2000
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MINUTES OF A
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
DECEMBER 11, 2000
11 :30 a.m.
EAGAN MUNICIPAL CENTER
CONFERENCE ROOMS 2A&B
Present: Councilmembers Bakken, Blomquist, and Carlson, City Administrator Hedges,
Director of Parks and Recreation Vraa, Administrative Specialist Wielde, Administrative
Specialist Hertel.
CALL TO ORDER
The meeting began at 11 :30 a.m. No action items were on the agenda for the Facilities
Design Team meeting and no action was taken.
COMMUNITY CENTER UPDATE AND PENDING ISSUES
Director of Parks and Recreation Vraa reviewed the issues to be discussed during the
course of the meeting, including the floor plan and the space for the Historical Society,
the Community RoomlBanquet area size and budget issues, the proposal received by
Xcel Energy, operations revenue streams and the meeting on December 19, 2000.
Members in attendance discussed the merits of different types of space for the Historical
Society, ranging from full office to work station to fireproof storage.
Director Vraa distributed his research and analysis on the issue of how large the banquet
facility should be, demonstrating that the 500 person accommodation was not desirable
because there are relatively few groups being turned away of this size and the overflow
costs of having additional restrooms, larger kitchen space, and other increased support
systems would never be offset by the small number of groups seeking to rent this space
for 500 persons.
Councilmember Blomquist arrived at 12:10.
Also discussed were soundproof doors between the multipurpose gymnasium and the
adjoining banquet room, a covered terrace area outdoors and the option of reversing the
position of the auxiliary gym and the senior center.
Director Vraa shared with the group a proposal from Xcel Energy to bundle the energy
and utility costs for running the community center, including augmented levels of service
and additional opportunities for credits and maintenance options. Discussion included
whether or not People's Natural Gas could offer a similar option. The group concluded
that because People's could not bundle the two together, their package would be unable
to compete with Xcel. The Facilities Design Team recommended acceptance of the
Minutes of a Special Meeting of the Eagan City Council
December 11, 2000
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agreement for consideration at the regular City Council meeting to be held on December
19,2000.
Director Vraa stated that he and his staff are reviewing the budgets of six or seven
comparable facilities from across the region and the country to find useful trends in
staffing issues, and revenue sources. He stated that a primary revenue source is
memberships, but that those memberships usually include access to a swimming pool.
After brief discussion, the group recommended that the issue be taken to the
Partnerships/Operations Team for review.
ADJOURNMENT
The meeting adjourned at 12:40 p.m.
Date
City Clerk
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