Loading...
12/19/2000 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota December 19, 2000 A regular meeting of the Eagan City Council was held on Monday, December 19, 2000 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers Masin, Blomquist, Bakken and Carlson (arrived at 7: 15). Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Mike Dougherty. AGENDA Mayor Awada announced that under IX (Public Hearings) items B, C, and D regarding variances for Adkins Association for Qwest will be continued to January 16, 2001 per the request of the applicant and the County. Councilmember Bakken moved, Mayor Awada seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 MINUTES OF THE NOVEMBER 20,2000 SPECIAL COUNCIL MEETING Councilmember Blomquist asked what official records will be kept regarding comments from residents made at special meetings held to discuss the July storm. City Administrator Hedges stated that there are detailed notes of questions and answers from the meetings on file in the Engineering Department and are available for review. Councilmember Blomquist requested that this be referenced in the minutes. Councilmember Blomquist moved, Mayor A wada seconded a motion to approve the minutes as amended. Ayes: 4 Nays: 0 (Bakken abstained). MINUTES OF THE NOVEMBER 27,2000 SPECIAL COUNCIL MEETING Councilmember Blomquist requested an addition be made to the minutes stating that detailed notes of questions and answers from the special meetings regarding the July super storm are on file in the Engineering Department. Motion was made by Blomquist, seconded by A wada to approve the minutes as amended. Ayes: 5 Nays: 0 MINUTES OF THE DECEMBER 4,2000 REGULAR MEETING Councilmember Bakken noted that his name had been omitted in the first paragraph listing Councilmembers present at the meeting. Mayor Awada requested that the following amendment be made on page 2 under Comments by City Council, City Administrator & Department Heads: Councilmember Masin discussed a meeting that was held with residents to review the way the storm emergency was handled. Mayor Awada stated that this issue couldbe discussed at afuture Council retreat. Councilmember Blomquist stated that residents had called the Public Works Department the night of the storm, and in such cases, the Police Department should be called. Mayor Awada directed City Administrator Hedges to place the issue on a future retreat agenda. Councilmember Blomquist asked what the dates of the retreats will be. Mayor Awada stated there will be a retreat with the new Councilmembers on December 12,2000 and there are dates setforJanuary 10 and 11,2001. Councilmember Masin requested that on page 2 in the second paragraph under Comments by City Council, City Administrator & Department Heads the first sentence be amended to read: Eagan City Council Meeting Minutes December 19, 2000 Page 2 Councilmember Carlson stated that Alane Roundtree had made application to the Millennium Trail and will be followed up by a letter of support from the City. Councilmember Masin asked that a letter of appreciation be written to Alane Roundtree. Councilmember Masin asked that on page 12 under the discussion regarding scope of services for engineering storm water study 2nd opinion, her statements be recorded verbatim. Mayor Awada directed the Recording Secretary to review the tape of the December 4, 2000 meeting. Councilmember Blomquist moved, Councilmember Bakken seconded a motion to approve the minutes of the December 4, 2000 Regular Council meeting as amended. Aye: 5 Nay: 0 VISITORS TO BE HEARD Margaret Schreiner provided an update on the status of the Eagan Foundation's Unruet Needs Committee. RECOGNITIONS AND PRESENTATIONS City Administrator Hedges introduced Katie Koch-Laveen, recently chosen Minnesota Teacher of the Year. Mayor Awada presented Ms. Koch-Laveen with a certificate. Ms. Koch-Laveen made a presentation regarding her family's involvement in the community. City Administrator Hedges introduced Katie Tilley who was recently selected as a recipient of the Youth Contribution Award. Mayor Awada presented Ms. Tilley with a certificate. Ms. Tilley spoke briefly. City Administrator Hedges recognized Councilmembers Bea Blomquist and Sandra Masin for their contributions to the City of Eagan. Mayor Awada presented them each with a plaque. COMMENTS BY CITY COUNClL, CITY ADMINISTRATOR & DEPARTMENT HEADS City Administrator Hedges provided a Year-End Goals 2000 Update. Councilmember Masin stated she had received comments regarding an audio problem at the last Council meeting. Mark Hotchkiss, Media One, discussed the problem and stated that it had been resolved. Councilmembers Masin and Carlson highlighted the National League of Cities conference held in Boston December 6 - 8,2000. STORM UPDATE City Administrator Hedges discussed a resolution requesting damaged homestead property to be reassessed. 00-72 Councilmember Bakken moved, Councilmember Carlson seconded a motion to adopt the Resolution Requesting Damaged Homestead to be Reassessed. Aye: 5 Nay: 0 Councilmember Carlson noted that the "Community Journal" has a video tape regarding the July storm that is very informative. Councilmember Masin stated that the updated Emergency Plan needs to be completed by February. Mayor Awada stated that it will be addressed at an upcoming Council workshop. Eagan City Council Meeting Minutes December 19, 2000 Page 3 CONSENT AGENDA Councilmember Masin asked that item N of the consent agenda be pulled for discussion. A. Personnel Items Item 1. It was recommended to approve the hiring of Sheldon Libman as an Accountant I in the Finance Department. Item 2. It was recommended to approve the hiring of Patricia Flynn as a temporary, part-time Accounting! Accounts Payable Clerk in the Finance Department. Item 3. It was recommended to approve the hiring of Nick Williams, Lindsay Severson, Jessica Pothen, Landon Moyer, Megan Linville, Benjamin Koenke, Kyle Durant, Sara Bergherr and Doug Lindow as part-time seasonal winter recreation leaders. Item 4. It was recommended to approve the hiring of Diane Vanderveer, Jennifer Machtemes, Janelle Wall and Megan Washburn as skating instructors at the Civic Arena. Item 5. It was recommended to accept the letter of resignation from Jason Deal, IT Technician Assistant. B. 200 I License Renewals. It was recommended to approve the license renewals for the year 200 I for tobacco, trash hauler and pet shop licenses. C. 2001 Joint Powers Agreement for the Dakota County Drug Task Force. It was recommended to approve a Joint Powers Agreement that would allow the City of Eagan to participate in the Dakota County Drug Task Force. D. 2001 Enterprise Fund Budgets. including Water. Sanitary Sewer. Streetlighting. Storm Drainage/Water Qualitv. Civic Arena and AQuatic Facilitv. It was recommended to approve the 2001 Enterprise Fund Budgets, including Water, Sanitary Sewer, Streetlighting, Storm Drainage/Water Quality, Civic Arena and Aquatic Facility. E. Gambling Control Board Premises Permit Renewal Application for LaFonda Restaurant. It was 00- 6 9 recommended to approve the gambling control board premises permit for the Mendota Heights Athletic Association to be conducted at LaFonda Restaurant. F. Gambling Control Board Premises Permit Renewal Application for Valley Lounge. It was recommended to approve the gambling control board premises permit for the Mendota Heights Athletic Association to be 0 0 - 7 3 conducted at the Valley Lounge. G. Extension to record the final plat for Gopher Eagan Industrial Park 7th Addition for Twin City Wire. It was recommended to approve a 60 day extension of the recording requirement for the Gopher Eagan Industrial Park 7th Addition (located north of Yankee Doodle Road and east of Highway 149 in the south Y2 of Section 12). H. Extension for Recording Planned Development Agreement - (Lexington Hills Apartments - Reacor. Ltd. It was recommended to approve an extension for recording the Planned Development Amendment Agreement for a storage building for the Lexington Hills Apartments. I. Final Subdivision (Cliff Woods) - Mendota Homes. Inc. It was recommended to approve the Final 00- 6 8 Subdivision (Cliff Woods) to create three single-family lots on 1.25 acres located at the southeast comer of Cliff Road and Galaxie Avenue in the NE 1/4 of Section 32. Eagan City Council Meeting Minutes December 19, 2000 Page 4 1. Project 771. Lexington Avenue - Town Centre to Clubview Street & Utility Improvements. It was recommended to receive the draft feasibility report for Project 771 (Lexington Avenue - Town Centre Drive to Clubview Drive - Street, Utility & Trail Improvements) and schedule a public hearing to be held on January 16, 2001. K. Contract 00-03. Galaxie Ave.. Old Siblev Memorial Highway. Lone Oak Circle Street Rehabilitation. It was recommended to approve the final payment for Contract 00-03 (Galaxie Avenue, Old Sibley Memorial Highway and Lone Oak Circle - Street Rehabilitation) in the amount of$33,01O.l8 to Valley Paving, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. L. Proiect 97-DD. Pine Tree Forest. It was recommended to acknowledge the completion of Project 97-DD (pine Tree Forest - Street & Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. M. Project 99-EE. Eagan Pointe. It was recommended to authorize the time extension of the development agreement for Project 99-EE (Eagan Pointe - Street & Utility Improvements) to July 31,2001. N. Authorization to execute agreement with Xcel Energy for Community Center Facilitv. Pulled from the Consent Agenda. O. Project 99-M. Hittner Addition. It was recommended to acknowledge the completion of Project 99-M (Hittner Addition - Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. P. 2001 Special Revenue Fund Budgets. including the Housing Fund. the Police Forfeiture Fund. the Recvcling Fund. the Economic Recoverv Grant Fund. the Cedarvale Special Services Fund and the Gable TV Franchise Fees Fund. It was recommended to approve the 2001 Special Revenue Fund Budgets: the Housing und, the Police Forfeiture Fund, the Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund, and the Cable TV Franchise Fees Fund. Q. Approve the 2001 Burnsville/Eagan Telecommunications Commission (BETC) an the Burnsville/Eagan Community Television (BECT) Budgets. It was recommended to approve the 2001 Burnsville/Eagan Telecommunications Commission (BETC) budget and the 2001 Burnsville/Eagan Community Television (BECT) budget. R. Declaration of Reimbursement Resolution for Cedarvale Area PropertY Acquisition. It was recommended to consider a Reimbursement Resolution for the City acquisition of a single-family dwelling at 3811 Alder 00- 7 0 Lane. S. Project 807. Dodd Road Trail (Difiley to Wescott). It was recommended to authorize the preparation of a feasibility report for the installation of an off-street trail along Dodd Road from Difiley to Wescott Road. T. R.J. Ryan Construction. Inc. (Pioneer Plastics). It was recommended to allow issuance of a building permit prior to platting of the property. U. On-Sale Wine. Malt Liquor and Sunday License for Priya International. Inc. It was recommended to approve the on-sale wine, malt liquor and Sunday license for Madras Palace. V. Amusement License Application for Al Bakers. It was recommended to approve an amusement license application for Al Bakers. W. Off-Sale Liquor License for Silver Bell Liquor. Inc. It was recommended to approve the off-sale liquor license for Silver Bell Liquor, Inc. Eagan City Council Meeting Minutes December 19, 2000 Page 5 X. On-Sale Malt LiQuor License - Pizza Hut. It was recommended to approve the on-sale liquor and Sunday license for Sky Ventures, LLC. Councilmember Bakken moved, Mayor Awada seconded a motion to approve the remainder of the consent agenda. Aye: 5 Nay: 0 N. Authorization to execute agreement with Xcel Energy for Community Center Facility. City Administrator Hedges discussed the proposed agreement with Xcel Energy to provide electric and gas service to the Community Center facility. Councilmember Masin asked about a choice between Xcel and other providers. Director of Parks and Recreation Ken Vraa stated that other providers had been considered but it would be more feasible to enter into an agreement with Xcel Energy. Councilmember Masin stated she felt that as a courtesy, other providers should be made aware ofthe agreement. Councilmember Carlson stated that the package with Xcel Energy contains a tremendous amount of incentives. Councilmember Masin moved, Councilmember Blomquist seconded a motion to continue the execution of an agreement with Xcel Energy until other providers are notified. Ayes: 2 Nay: 3 Councilmember Carlson moved, Councilmember Bakken seconded a motion to authorize the execution of an agreement with Xcel Energy to provide electric and gas service to the Community Center facility. Aye: 4 Nay: I (Masin opposed) PUBLIC HEARINGS PROPOSED 2001 GENERAL FUND BUDGET AND PAYABLE 2001 PROPERTY TAX LEVY City Administrator Hedges discussed the 200 I General Fund Budget and the resolution certifying the 0 0 _ 7 1 200 I ad valorem property tax levy. Mayor Awada opened the public hearing. There being no public comment, Mayor Awada closed the public hearing and turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the 200 I General Fund Budget and the resolution certifying the 200 I ad valorem property tax levy. Aye: 5 Nay: 0 OLD BUSINESS PROJECT 768, RECEIVE FEASmILITY REPORT, AUTHORIZE PUBLIC HEARING (NORTHWOOD PARKWAY - STREETS AND UTILITIES) and PROJECT 790, RECEIVE FEASmILITY REPORT, AUTHORIZE PUBLIC HEARING (CENTRAL PARKWAY - STREETS & UTILITIES) City Administrator Hedges introduced these items together as they were interrelated. Mayor Awada discussed the background of the two proposed projects and stated that a decision needs to be made as to whether to proceed or not. Councilmember Blomquist stated that the Council had been trying to reach an agreement for two years on the Northwood Parkway issue. She asked Public Works Director Colbert if easements had been obtained. Mr. Colbert stated that easements had not been obtained. Eagan City Council Meeting Minutes December 19, 2000 Page 6 Mayor Awada moved, Councilmember Carlson seconded a motion to reject the Feasibility Report for Project 768 (Northwood Parkway - Street and Utilities) and not schedule a public hearing. Aye: 5 Nay: 0 Mayor Awada moved, Councilmember Carlson seconded a motion to receive the Feasibility Report and authorize the public hearing for January 16, 2001 for Revised Project 790 (Central Parkway - streets and utilities). Aye: 3 Nay: 2 (Masin and Blomquist opposed). It was noted that a letter had been received from Dennis 1. Troien of Fabyanske, Westra & Hart, attorney for Larry Wenzel. CEDAR/13 REDEVELOPMENT PROCESS UPDATE City Administrator Hedges introduced this item. He stated that the City had hosted an open house on Tuesday, November 28 to share with the public refinements that have been made in the redevelopment concept for the Greater Cedarvale Area. In addition, the design option for realignment of the Silver Bell Road and Beau d' Rue Drive intersection was displayed, as was a chronology of important dates in the history of the Greater Cedarvale Area project and a Next Steps timeline. He further stated that concept refinements were based on meetings with developers and market experts, phasing considerations, and preliminary financial feasibility analysis. He noted that there were more than 65 interested residents and businesspersons that attended the open house and written comments were received from a number of attendees. A summary of written comments was provided. Jim Prosser, Ehlers & Associates discussed the next steps in the redevelopment process. He stated that a communications plan has been established to keep in contact with the public and the City Council. Once the project goals are refined by the Council, they will be seeking interested developers and ensure that they have relevant experience and capability. The developers would then be asked to provide a development program to identify the components of the redevelopment including the values. A plan design would not be included because the goals of the Council, as well as financial goals, need to first be ensured. The Council would then proceed to enter into a development agreement with the selected developer or developers. The agreement would merely be an indication that the Council is selecting a developer work through a feasibility stage, working on design and financing. Mr. Prosser stated the earliest that a proposal would be submitted would be at least 90 days. Mayor Awada asked what the next step for the City Council should be. City Administrator Hedges stated the issue will be scheduled for a workshop in late January or early February and there will be more agenda items for workshops in the future. Mayor Awada asked when the road project will be before the Council. City Administrator Hedges stated the road issue will be before the Council on February 6,2001. Councilmember Masin discussed the comments that were in the letters from residents. She stated there are major issues that will have to be dealt with. She stated there should be resolutions to the concerns of the neighbors in the area. Mr. Prosser stated that the identified issues will be reviewed and suggestions on how to deal with the specific issues will be brought to the City Council for a decision. Councilmember Carlson asked about setting architectural standards so the developers will know what the City is looking for. Mr. Prosser stated that the design work is best focused in on after a developer is selected. Councilmember Carlson stated that she has a problem with the retail office at the current mall location. She discussed residential units being built over office/retail. Mr. Prossor stated there is a real need for convenience retail. He stated it is very costly to build retail under residential. He further stated that it is difficult to market residential over retail in this area. Councilmember Carlson stated that with the housing market as it is in Eagan, she thinks there would be a market for these type dwellings. Eagan City Council Meeting Minutes December 19, 2000 Page 7 Council member Blomquist stated that she does not think the project will go as quickly as first thought. She expressed concern over the intersection and the costs that will be incorporated there. She stated she felt decisions should be made regarding the stann sewer system in the area before anything else is pursued. She recommended the project be taken very slowly. Council member Masin discussed residential above retail. She stated that other cities have this concept and it is very successful. She asked that this idea be pursued. She also discussed building standards, using Woodbury as an example of an attractive community type arrangement. Doris Donnelly, 3830 Alder Lane, stated she had attended the community meeting and expressed concern that valid data on how residents really feel about the project had not been received. Mr. Prosser stated that a newsletter had been sent out to the community and quality feed back had been received back from the residents. He stated that comments are being accommodated. He stated that further feedback will be sought as the project continues. Mayor Awada stated that the City is well aware of comments made by residents in the area. Ms. Donnelly stated that all of the comments of residents should be documented. No action was required. EAGAN HOTEL STUDY City Administrator Hedges introduced this item. Julie Stackhouse of the Economic Development Commission provided a brief background of the study. She then introduced Eagan Convention and Visitors Bureau Executive Director Anne Carlon and Eve Peckinpah with Compass International. Ms. Carlson presented the study findings and recommendations. No action was required. 2001- 2005 CAPITAL IMPROVEMENT BUDGET City Administrator Hedges discussed Part II (Vehicles and Equipment) and Part III (park Acquisition & Development) ofthe 2001 -2005 Capital Improvement Program. Mayor Awada stated she would like to discuss North Park in Part III of the CIP at a workshop. Councilmember Carlson agreed and suggested that the Park Commission be included in the workshop. Mayor Awada moved, Councilmember Bakken seconded a motion to approve the 2001-2005 Capital Improvement Program except for the North Park infrastructure which will be continued to a future date. Aye: 5 Nay: 0 2001 FEE SCHEDULE City Administrator Hedges discussed the 2001 Fee Schedule establishing fees for various City services, supplies and materials. Councilmember Bakken moved, Mayor Awada seconded a motion to adopt a resolution approving the 2001 Fee Schedule establishing fees for various City services, supplies and materials. Aye: 5 Nay: 0 Eagan City Council Meeting Minutes December 19, 2000 Page 8 COMPREHENSIVE GUIDE PLAN AMENDMENT, REZONING AND PRELIMINARY SUBDIVISION - DELTA DEVELOPMENT City Administrator Hedges introduced this item. Senior Planner Ridley gave a staff report. Councilmember Bakken moved, Mayor Awada seconded a motion to direct the City Attorney to prepare findings of fact for denial of a Comprehensive Guide Plan Amendment amending the use of approximately 6.7 acres from D-II, (0-6 units/acre) to D-3, Mixed Residential (6-12 units/acre) , a Rezoning from R-I (Single Family) to PD (Planned Development) and a Preliminary Subdivision / Preliminary Planned Development (Summit Hill) to create 60 condominium townhome units on six lots and one outlot for common property, located south of Diffley Road on the east side of Johnny Cake Ridge Road, north of Oak Ridge Family Housing Townhomes in the NW 1;4 of Section 28. Aye: 4 Nay: 1. (Blomquist opposed) Mark Parranto, Delta Development discussed the background of the property and reviewed the proposed project. Councilmember Carlson stated she wanted the current zoning to remain single family. She also noted to Mr. Parranto that there will be new standards for single family lots in the new Comprehensive Guide Plan. Mayor Awada stated she also would like to see the property remain zoned single family. ADMINISTRATIVE AGENDA N.O.I.S.E. AWARD NOMINA nONS City Administrator Hedges stated that Councilmember Masin has asked that the City Council consider nominating one or two individuals for the first N.O.I.S.E. Community/Elected Official of the Year Award. A memorandum from Councilmember Masin detailed reasons for nominating either or both Conrad Bowers, Mayor of Bridget on, MO or Russ Susag, Councilmember for Richfield, MN. Mayor A wada moved, Councilmember Carlson seconded a motion to nominate Conrad Bowers, Mayor of Bridgeton, MO and Russ Susag, Councilmember for Richfield, MN for the N.O.I.S.E. Community/Elected Official of the Year Award. Aye: 5 Nay: 0 ADJOURNMENT The meeting adjourned at 9:30 p.m. MBM Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.