12/20/1999 - City Council Regular
00358
MINUTES OF A REGULAR MEETING OF THE
EAGAN an COUNCIL
Eagan, Minnesota
December 20, 1999
A regular meeting of the Eagan City Council was held on Monday, December 20, 1999 at 6:30
p.m. at the Eagan Munidpal Center. Present were Mayor Awada and Councilmembers Masin,
Blomquist, Carlson and Bakken. Also present were City Administrator Tom Hedges, Senior Planner
Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Jim Sheldon.
.........................
::;ji;::r;.Uiok.'iTS:;(
n~~~~pa
..........................
.....d ______. ___d___d
City Administrator Hedges noted that there was an addition to Item A of Personnel to accept
the resignation of Nancy Severson, Clerical Tech II in Community Development. He noted that Item D
of the Consent Agenda, License renewals for the year 2000, trash hauler and tobacco, was being revised
to remove the commerdal hauler license for New Earth Services from the list of licensees. He further
noted that this item would be considered in conjunction with the residential hauler request for New
Earth at the January 4, 2000 City Council meeting.
Councilmember Carlson requested that Item T of the Consent Agenda, Schedule public hearing
- public right-of-way vacation (Wescott Woodlands). be pulled from the Consent Agenda and moved to
Item B of Old Business.
Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve the
agenda as amended. Aye: 5 Nay: 0
................................................................................................................................'............................'.'.'
~Q:~:~$PF~AJ>P.W~~~~;J,~g~G~~~~
Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the
minutes as presented. Aye: 5 Nay: 0
................................................................................"........
D.....EP.......A1{'....'..'..'.;r....M'.'....E..'NJ1.."'......'ltEA..' .., ".."'I)'...""S...'U..." S..'JN....".E. .S".5."
., . .. ..,.. .
.. .. . .. .... ......... . "....
: }.,::. ,".:. ::::',.: .:: ..'..:~:...:~...:.:....:...:..:.:;:;..:~:...:t.'.::...:...:.::..:..:::..:::.)~...:.:::..::::~..:...:...:..::...::,-:-,:,,:,,:,,:,,::
ADOPTION OF THE EAGAN CABLE TELEVISION FRANCHISE ORDINANCE
City Administrator Hedges provided an overview on this item. Cable Coordinator Reardon
provided additional information regarding the franchise renewal. 99- 7 6
Councilmember Bakken moved, Councilmember Masin seconded a motion to adopt the
Ordinance and approve publication of a summary resolution. Aye: 5 Nay: 0
.....................................................
C...O.'....N....S'..E'...NJl..'......'A"..."G"'..E'...W..'......'A','....'
. .. . ....
. ::::.'::..:'::' :':':" ::: :{". -:.,:-:.., '.:..: ::-::,,::
.....................................................
...... ..... ............................. ......
A. Personnel Items
Item 1. It was recommended to approve the hiring of a person to be recommended as the Program &
Events Supervisor in the Parks & Recreation Department.
Item 2. It was recommended to approve the hiring of a person to be recommended a,s the part-time
Clerical Technidan III in the Community Development Department.
Item 3. It was recommended to approve the hiring of Maya Schwartz, Lucas Behnke, Douglas Lindow,
Nick Callahan, Christopher Bates, John Hayden, Alexander Porter, Brandon Zingle, Kellie Grimm and
Meghan Doherty as seasonal warming house attendants.
Item 4. It was recommended to approve the hiring of Megan McMahon as a seasonal concessions
worker at the dvic arena.
00359
EAGAN CITY COUNCIL MEETING MINUTF5; DECEMBER 20, 1999
PAGE 2
Item 5. It was recommended to approve the hiring of Dawn Anderson as a seasonal skating school
instructor.
Item 6. It was recommended to approve the hiring of Randy Boyden, Brad Champlin, Dan Cullen, Dan
Smith and Keith Wallace as seasonal broomball/boot hockey officials.
Item 7. It was recommended to approve the hiring of Kristi Murphy as an intern in the Parks &.
Recreation Department.
Item 8. It was recommended to approve the following:
1) For regular non-collective bargaining employees, a compensation rate increase of 2.75% across the
board, effective January 1,2000. The City's compensation consultant has developed a revised
compensation plan for non-collective bargaining employees. Any adjustments to employees'
compensation resulting from that plan would incrementally begin with the first paycheck in April and
would follow on anniversary dates during 2000. For consistency's sake among top management
positions, a blended anniversary date of August 1, 2000 will be used for the City Administrator and
Department Heads. The compensation rate for the Dispatch Supervisor would increase from 8 % above
top dispatch rate to 16% above top dispatch rate with the first paycheck in April. 2) To review the Time
Spent Profiles (TSPs) for those positions recommended for review by the City's consultant during the
first three months of 2000. 3) With the exception of election judge rates and seasonal and temporary
Parks &. Recreation employees, compensation rates for temporary, non-collective bargaining employees
also will be increased by up to 2.75%. 4) Car expense allowances for the City Administrator and
Department heads will be increased by 2.75%. 5) Mileage rates will be set at the IRS amount (the 2000
amount is 32.5 cents a mile). lf the IRS increases or decreases this amount, the City's amount will
automatically adjust to the new IRS rate. 6) The City's contribution for family health insurance
premiums will increase by $10.96 per month (half the total increase for 1999). (For the Council's
information, the increase in insurance premiums from the City's two plans averaged 4.75%, which,
compared to the increase in other communities, is quite low.)
Item 9. It was recommended to approve a lump sum payment of $300 or a day off (employee's choice)
for those FLSA exempt status employees who are required to work on December 31, 1999 and January 1,
2000.
Item 10. It was recommended to accept the resignation of Nancy Severson, Clerical Tech II, in the
Community Development Department.
B. Change in management/ ownership of on-sale liquor license, Lost Spur Golf Course. It was
recommended to approve the change in management/ ownership of on-sale liquor license, Lost Spur
Golf Course.
C. Request to schedule public hearing for Business Subsidy Law. It was recommended to schedule a
public hearing for January 4,2000, regarding the City of Eagan Business Subsidy Policy.
D. License renewals for the year 2000, trash hauler and tobacco. It was recommended to approve the
trash hauler and tobacco license renewals for the year 2000, with the exception of the commerdal hauler
license for New Earth Services.
E. Final Subdivision, Rathman Addition - Greg and Valerie Rathman. It was recommended to approve
a Final Subdivision to create three lots on 3.27 acres at Blackhawk Road, located east of Blackhawk Road
and north of Silver Bell Road in the SE 1/4 of Section 17.
F. Final Planned Development, Lot 4, Block 1, Oakview Center - McDonald's Corporation. It was
recommended to approve a Final Planned Development to allow construction of a Class 2 restaurant on
Lot 4, Block 1, Oakview Center, north of Hwy. 55 at Hwy. 149 in the NW V4 of Section 12.
ou360
EAGAN CITY COUNCIL MEETING MINUTES; DECEMBER 20. 1999
PAGE 3
G. Approve the 2000 Spedal Revenue Fund Budgets. including the Housing Fund. the Police Forfeiture
Fund. the Recycling Fund. the Economic Recovery Grant Fund. the Cedarvale Special Services Fund and
the Cable TV Franchise Fees Fund. It was recommended to approve the 2000 Special Revenue Fund
Budgets, including the Housing Fund, the Police Forfeiture Fund, the Recycling Fund, the Economic
Recovery Grant Fund, the Cedarvale Special Services Fund, and the Cable TV Franchise Fees Fund.
H. Approve the 2000 Enterprise Fund Budgets. including Water. Sanitary Sewer. Streetlighting. Storm
Drainage/Water Ouality. Civic Arena and Aquatic Facility. It was recommended to approve the 2000
Enterprise Fund Budgets, including Water, Sanitary Sewer, Streetlighting, Storm Drainage/Water
Quality, Civic Arena and Aquatic Facility.
I. Approve the 2000 Burnsville/Eagan Telecommunications Commission Budget. It was recommended
to approve the 2000 Burnsville/Eagan Telecommunications Budget.
J. Approve Engineering Consultant Rates for 2000. It was recommended to approve the general
engineering rates for the pre-approved munidpal consulting engineering firms for services to be
provided in 2000.
K. Terminate Development Contract (Eagandale Center Industrial Park No.9). It was recommended to
approve the termination of the development contract for Eagandale Center Industrial Park No.9 and
authorize the Mayor and City Oerk to execute all related documents.
L. Contract 97-13. approve final payment. authorize City maintenance (So. Lakes Trunk Utilities. Inver
Grove Heights - Utility Improvements). It was recommended to approve the final payment for Contract
97-13 (Southern Lakes, IGHts - Trunk Utility Improvements) in the amount of $52,674.48 to Burschville
Construction, Inc., and accept the improvements for perpetual City maintenance subject to warranty
provisions.
M. Contract 98-12. approve final payment. authorize City maintenance (City Campus Aquatic Facility-
Grading, Utilities. & Parking Lot Improvements). It was recommended to approve the final payment for
Contract 98-12 (City Campus Aquatic Facility - Grading, Utility, and Parking Lot Improvements) in the
amount of $50,795.54 to Imperial Developers, Inc., and accept the improvements for perpetual City
maintenance subject to warranty provisions.
N. Contract 99-01, approve final payment, authorize City maintenance (Johnny Cake Ridge Rd.. Thomas
Lake Rd., Woodgate/Tiberon/Mallard Park - Street Overlay). It was recommended to approve the final
payment for Contract 99-01 Oohnny Cake Ridge Road, Thomas Lake Road, Woodgate/Tiberon/Mallard
Park - Street Overlay) in the amount of $32,224.80 to Bituminous Roadways, Inc., and accept the
improvements for perpetual City maintenance subject to warranty provisions.
O. Contract 99-02. approve final payment. authorize City maintenance (Meadowland, Ridge View
Acres, Surrey Hts. - Street Overlay). It was recommended to approve the final payment for Contract 99-
02 (Meadowland, Ridge View Acres & Surrey Heights - Street Overlay) in the amount of $4,759.82 to
Valley Paving, Inc., and accept the improvements for perpetual City maintenance subject to warranty
provisions.
P. Correction to 2000 Fee Schedule. It was recommended to approve a correction to the 2000 Fee
Schedule.
Q. Project 98-DD, acknowledge completion/ authorize City maintenance (Lexington 2nd Addition -
Home Depot), It was recommended to acknowledge the completion of Contract 98-DD (Lexington 2nd
Addition, Home Depot - Street & Utility Improvements) and authorize perpetual City maintenance
subject to warranty provisions.
00361
EAGAN CITY COUNCIL MEETING MINUTF5; DECEMBER 20, 1999
PAGE 4
R. Receive petition/ order public hearing - easement vacation (Lot 1 & Lot 2, Block 1, Bell Lexington
Add.). It was recommended to receive the petition to vacate a public drainage & utility easement on
Lots 2 and 3, Block I, Bell Lexington Addition and schedule a public hearing to be held on January 18,
2000.
S. Approve Snow & Ice Control Policy. It was recommended to approve the City of Eagan's Snow and
Ice Control Policy.
T. Schedule public hearing - public right-of-way vacation (Wescott Woodlands). This item was pulled
from the Consent Agenda and moved to Item B of Old Business.
U. Contract 99-11, approve Change Order No.1, Wescott Road Re-striping (Pavement Markings). It
was recommended to approve Change Order No.1 to Contract 99-11 (Wescott Road Re-Striping-
Pavement Markings) and authorize the Mayor and City Oerk to execute all related documents.
V. Extension, Interim Use Permit. Northwest Airlines. It was recommended to approve a 45 day
extension for an Interim Use Permit allowing temporary modular classrooms at the NA TCO training
facility located on Lot 1, Block 1, Lone Oak Second Addition in the NE 1/4 of Section 1.
W. Extension for recording the final subdivision of Majestic Oaks Second Addition - Swenson, Ine. It
was recommended to approve a 60 day extension for recording the final plat for Majestic Oaks 2nd
Addition, consisting of 17 lots located northwest of Cliff Road and Hwy. 3 in the SE 1/4 of Section 26.
X. Final Subdivision, Oak Cliff Ninth Addition - Cedar Cliff Properties, LLC. It was recommended to
approve a Final Subdivision (Oak Cliff 9th Addition) consisting of two lots located south of Cliff Road
and west of Slater Road in the northwest 1,4 of Section 31.
y. Approve 2000 Burnsville/Eagan Community Television Budget. It was recommended to adopt the
2000 Burnsville/Eagan Community Television Budget.
Z. Approve Supplemental Agreement with Union Pacific Railroad Company (Storm Sewer Permit). It
was recommended to approve a Supplemental Agreement with the Union Pacific Railroad for a storm
sewer crossing permit (Proj. 428) and authorize the Mayor and City Oerk to execute all related
documents.
Councilmember Bakken moved, Mayor Awada seconded a motion to approve the Consent
Agenda as modified. Aye: 5 Nay: 0
...................................................
p.."tJB......"'U.....'C"'.."m....'...AJ.UN'..'...".."......G'.'..S'...
. . . .. .
. ....... -... ".. ....
. ...... . . . .. . ... .
:...:::...:::.:...:...:..::::...:..::::::::...:....:...::.:..:...::.....::...:..::;...;..::.:.::..:...
PROPOSED 2000 GENERAL FUND BUDGET AND PAYABLE 2000 PROPERTY TAX LEVY
City Administrator Hedges provided an overview on this item.
Mayor Awada opened the public hearing to anyone wishing to speak.
Joe Bari, 3033 Timberwood Trail, commented about the professionalism and conservatism of the
Eagan City Council and staff in the preparation of the budget. He compared the City of Eagan's budget
information to that prepared by the City of Maplewood.
There being no one else wishing to speak, Mayor Awada closed the public hearing and turned
the discussion back to the Council.
EAGAN CITY COUNCIL MEETING MINUTES; DECEMBER 20,1999
PAGES
OU362
Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the 99- 7 7
2000 General Fund Budget and the resolution certifying the 2000 ad valorem property tax levy. Aye: 5
Nay: 0
UPDATE ON FIRE AT PROMENADE OAKS
City Administrator Hedges noted that a fire occurred at Promenade Oaks Apartments on
December 16. Councilmember Carlson inquired about the propane tanks that were on site. Fire Chief
Jensen stated that it is common practice for LP tanks to be located on any construction site. He added
that the heaters are being tested to determine if they were defective.
...........................................
O...'[;'..n...."'.U..U'.. S..JNES". "......S. .
. -. .
........ .
-.'::..:;> ::./: .:.;'.:-. -':-:.: :.:.:-.-
........................................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2006-2004 CAPITAL IMPROVEMENT PROGRAM
City Administrator Hedges provided an overview on this item.
Councilmember Masin moved, Councilmember Bakken seconded a motion to approve Part II
(Vehicles and Equipment) of the 2000-2004 CIP. Aye: 5 Nay: 0
SCHEDULE PUBLIC HEARING - PUBLIC RIGHT-OF-WAY VACATION
(WESCOTT WOODLANDS)
City Administrator Hedges provided an overview on this item. Councilmember Carlson
explained her reasons for requesting that this item be moved to Old Business. She said that she was not
advocating that the road connection be made; however, she said that the City should retain the right-of-
way for emergency purposes. Mayor Awada stated that she had thought the Council had approved a
trailway through the right-of-way. Director of Public Works Colbert noted that due to the objections of
the property owners the trailway was not paved but rather left in a gravel state. Councilmember
Carlson stated that the public right-of-way should be left intact to allow the City emergency access or to
serve as a temporary access point. Mayor Awada agreed that the right-of-way should not be vacated.
Councilmember Blomquist asked about the effect that vacating the right-of-way would have on the City.
City Attorney Sheldon stated that the City would still retain a trail and utility easement.
Councilmember Bakken said that he was comfortable with the City retaining the option of
utilizing the public right-of-way but noted that there are no plans to put a street in at this time.
Councilmember Carlson said that she would like to move ahead with paving the trailway, but wants to
ensure that the path is well defined. She suggested this matter be discussed at the next work session.
Mayor Awada asked if Councilmember Carlson would be willing to wait until spring to have the trail
paved. Councilmember Carlson said that would be acceptable. Councilmember Blomquist said that she
would prefer the trail be paved because of the potential damage gravel can cause.
Councilmember Carlson moved, Mayor Awada seconded a motion to not schedule a public
hearing to consider the vacation of a portion of Wescott Woodlands south of the Carriage Hills golf
course entrance and north of Wescott Hills Drive. Aye: 5 Nay: 0
Councilmember Carlson moved, Councilmember Bakken seconded a motion to schedule the
future proposal for a separated trail between Wescott Woodlands and Wescott Hills Drive on a future
City Council agenda. Aye: 5 Nay: 0
EAGAN CITY COUNCIL MEETING MINUTES; DECEMBER 20, 1999
PAGE 6
} 0363
HIN':Jfq'$~$.
PRELIMINARY SUBDIVISION - ELDER JONES CO., INe.
(TOWN CENTRE 100 EIGHTEENTH ADDmON)
City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a
staff report.
CounciImember Bakken moved, CounciImember Carlson seconded a motion to approve a
Preliminary Subdivision entitled the "Town Centre 100 Eighteenth Addition" located north of Town
Centre Drive and east of O'leary Lane upon property currently platted as Outlot B, Town Centre 100
Sixteenth Addition subject to the following conditions:
1. The developer shall comply with these standard conditions of plat approval as adopted
by Council on February 3, 1993:
Bl, B2, Cl, C2, C4, 01, El
2. The developer shall extend a storm sewer pipe from the storm water pond to
accommodate runoff from future Lot 1 development as well as future development of
Outlot C, Town Centre 100 16th Addition.
3. Sanitary sewer service for Lot 2 shall be constructed outside public drainage & utility
easement area.
4. The developer shall acquire all necessary private utility easements across the Minnwest
Bank property for its future construction. The developer shall provide these easements
to the City Attorney for review and approval prior to final subdivision approval.
5. This proposal shall be responsible for a cash trails dedication.
Aye: 5 Nay: 0
Mayor Awada opened a gift to the City Council and staff from the Eagan Convention & Visitors
Bureau for their support of the silver anniversary events held in 1999.
ItlIQ@I~
The meeting adjourned at 7:30 p.m.
December 20, 1999
Date
If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., pJease contact the City
of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TOO phone: (651) 454-8535).
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regard to public assistance.