03/25/2003 - City Council Special~~
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AGENDA
SPECIAL CITY COUNCIL MEETING
TUESDAY
MARCH 2S, 2003
4:30 P.M.
EAGAN CITY HALL
COMMUNITY ROOM
ROLL CALL AND AGENDA ADOPTION
VISITORS TO BE HEARD
PRESENTATION BY ANTHONY CAPONI
JOINT ADVISORY PARKS & RECREATION COMMISSION/CITY
COUNCIL DISCUSSION
^ 5-YEAR PARKS CIP
• ALTERNATE FUNDING SOURCES FOR
PARKS CIP
^ GREEN SPACE DISCUSSION
• TOBACCO POSITION POLICY
^ NAMING OF NORTH FIELDS
ROLL OF COUNCIL LIAISONS
REVIEW SENIOR SURVEY
COl~'IMUNITY CENTER OPERATING PLAN
PRESENTATION
CDBG FUNDING FOR SCHOLARSffiPS
OTHER BUSINESS
ADJOURNMENT
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- ~ city of~ ea~an
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TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR AEDGES
DATE: MARCH I9, 2003
SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY/MARCH 2S, 2a03
A special City Council meeting is scheduled for 4:30 p.m. Mazch 25, 2003 in the Eagan City Hall
Community Room. Typically, special City Council workshops begin at 5:30 p.m.; however, it was
a consensus of the City Council to begin this workshop at 4:30 p.m. and invite Mr. Caponi to the
meeting at that time for the purpose of making a presentation regarding the potential sale of his
land.
As a reminder, special City Council meetings aze on cable. Lunches will be served and available
before the meeting or at a time during the meeting if the City Council would like to take a break and
consume a sandwich at that time.
PRESENTATION BY ANTHONY CAPONI
At the direction of the City Council, Mr. Anthony Caponi was invited to appeaz at the special City
Council workshop on March 25 at 4:30 p.m. to present a proposal that would determine ownership
of the Caponi Art Park. Attached on pages ,~ through _ f~ is information provided by Mr.
Caponi, which was previously distributed to the Council. The information consists of the updated
partnership proposal, background information, and a land designation map showing the values for
each property segment discussed in the proposal. When delivering the enclosed packet of
information, Mr. Caponi emphasized that the updated proposal has evolved per previous
conversations with past Council liaisons.
Additionally, a copy of the March 3 memo from the City Administrator to City Councilmember
Fields, which was copied to the entire City Council, is enclosed on pages L~ through ~ for
your review. Also enclosed on page ~_ is a copy of an orientation map of the Caponi Art Park
& Learning Center that provides some explanation of how the Caponi Art Park property is being
developed. This agenda item and presentation is consistent with the City Council's goal to pursue
future green space initiatives. If any information is received in advance from Mr. Caponi, it will be
immediately forwarded to the City Council for your review.
DIRECTION TO BE CONSIDERED:
To provide direction regarding the proposal as presented by Mr. Caponi.
~~
JOINT ADVISORY PARKS COMMISSION/CITY COUNCIL DISCUSSION
There are several topics the Advisory Parks Commission would like to present to the City Council
including the following:
1. Five-year Park CIP-The APrC approved the 2003-2008 CIP at their regular meeting on
February 13, 2003. Enclosed on pages ~ through ~ is a copy of the five plus one year Pazk
CIP. The CIP serves as a guide for the development improvement of park sites and related facilities
and is funded through the Park Site Fund, which derives its funding from money paid by developers
in lieu of making a parkland dedication. Attached without page number are maps showing the
locations of the Park Site Fund proposed 2003 park improvements.
The CIP is reviewed and updated annually by the APrC prior to presentation to the Council. This
year, a five plus one approach was used for the CIP. The focus of the discussion by the
Commission is projects scheduled for completion during the upcoming or "active" year, 2003. The
next four years, 2003 to 2007, aze updated and a new "fifth" year, 2008, was added to the CIP. The
APrC is also placing certain projects in a "parking lot", which are items that have not been assigned
a year but may merit further discussion and possible inclusion in a future CIl'. Funding is also
allocated for "opportunity acquisitions" of land and "small projects" which are unexpected but need
improvements costing less than $10,000. Per a previous Council objective, all Park Site Funds
available at this time are allocated to a project or category over the teen of the CIP.
Following discussion by the City Council and APrC, it would be appropriate with or without
modification that this item be referred for adoption as a Consent Item at a future City Council
meeting.
ACTION TO BE CONSIDERED:
To provide direction regarding the 2003-2008 CIP for official ratification with or without
modification at the April 1 or a future City Council meeting.
2. Alternative Funding Sources for Park CIP-During the spring of 2002, the City Council gave
direction to the APrC to investigate potential sources of alternative revenue for the Park Site Fund.
A slow-down of development in the late 1990's and early 2000's has resulted in a significant
reduction in the amount of developers' fees contributing to the Park Site Fund. This trend is
unlikely to reverse.
To start the project, the APrC conducted a survey to determine what type of long-range strategic
planning is being done in other communities to fund park projects. The survey was conducted
locally and on a national level, focusing on suburban communities in the nation's larger cities. The
outcome suggests that most communities rely on general fund support or are still experiencing
enough growth to not need along-range strategic parks funding plan.
APrC members met many times over the course of the summer and fall to brainstorm ideas and
refine options to those presented in the enclosed report. When the options were narrowed down to
those that could potentially be sustainable funding sources, they asked staff to develop some
projections of possible income that could be generated from each one.
The Commission has adhered strictly to the direction of the Council-identify potential alternative
funding sources. The philosophical and political merits, public education, specific preferred
options and legality have not been explored in depth until direction has been provided by the
Council upon review of the report.
At the March 17, 2003 APrC meeting, direction was given to provide the Council with the findings
of this study in draft form. This will allow Council a chance to offer direction and make comments
on the options presented in the report. A copy of that report is enclosed without page number.
DIRECTION TO BE GIVEN:
To provide a directive to the APrC regarding the alternative funding study as presented.
3. Green Space Discussion-
Per the direction of the Council at the March 4 City Council meeting, a discussion on green space
initiatives with the APrC is included on the agenda. The meeting on the 25th is an opportunity for
the Council to have a dialogue with the APrC about the 2003-2004 Council goal to "pursue future
green space initiatives".
DIRECTION TO BE GIVEN:
To provide a directive to the APrC regarding green space initiatives.
4. Tobacco Position Policy--
The City Council reviewed the recommendation of the APrC regarding a Tobacco Free Youth
Recreation (TFYR) policy at their November 12, 2002 Special City Council meeting. It was the
Council's direction that the APrC bring a policy back to the City Council modeled after the Eagan
Athletic Association tobacco-free policy, and gather information as to how the City of Bloomington
addresses tobacco use in their parks. The TFYR subcommittee of the APrC discussed the
recommendations of the Council and at the December APrC meeting, it was suggested that the
APrC and Council meet to discuss the topic together. Enclosed on pages ,~ through ~is a
background memo, which includes minutes from APrC and City Council meetings where the
TFYR policy was discussed, information about the City of Bloomington's policy, as well as
correspondence from various groups that are interested in the TFYR policy.
DIRECTION TO BE GIVEN:
To provide a directive to the APrC regarding a Tobacco Free Youth Recreation policy.
5. Naming of North Fields-The recent development of park property in Sections 11 and 12 in
Northeastern Eagan has prompted a name for the future athletic field site. The name has evolved
from North Park to North Fields. Recently, the APrC and City Council have been asked to consider
renaming the complex "Thresher Fields" in honor of the agricultural history associated with the
property. The Eagan Historical Society has records of grand threshing parties occumng on the site
that included humorous demonstrations of strength and endurance. The APrC voted on March 17,
2003 to recommend approval of the name Thresher Fields.
ACTION TO BE CONSIDERED:
To discuss and review the renaming of North Fields to Thresher Fields and provide action on the
recommendation of the APrC.
Although these are the specific items, there maybe other items on the City Council agenda that the
APrC may wish to discuss.
ROLE OF COUNCIL LIAISONS
On the third day of the City Council retreat, March S, 2003, the role of Council liaisons was
discussed. At the Organizational meeting in January 2003, the City Council appointed individual
Councihnembers to serve as a liaison to each advisory commission. At the March 5 retreat, the
Council agreed that the Council liaison role is strictly to be aware of commission happenings and
be available to a member of the advisory commission if he/she has questions pertaining to a
Council action. It was also noted that the Council emphasized they do not want to become staff
substitutes, recognizing that staff should continue their role with each of the advisory commissions.
This is an opportunity to share the purpose of the Council liaison role with the APrC and, if
necessary, discuss the role of Council liaisons further as a City Council.
ACTION TO BE CONSIDERED:
To further formalize the role of Council liaisons.
REVIEW SENIOR SURVEY
At the direction of the City Council, a survey was sent in mid-January to more than 3,500 Eagan
seniors, age 60 and above. The purpose of the survey was to ascertain what Eagan Parks &
Recreation programs seniors have used to date and what offerings they would like to see in the
new Community Center. In addition, respondents were asked about the time of day and days of
the week these programs should be offered, and how they would like to be informed of upcoming
events. 440 seniors returned the survey-about forty more than were sampled in the
scientifically designed community-wide survey last August, so the results can be reported with a
high degree of confidence and projectability. The results are highlighted on pages~'through
~of your packet.
DIRECTION TO BE CONSIDERED:
For Council information. Council may wish to direct that the Senior Program Development
Committee study the results and bring programming recommendations back to staff or the
Council.
COMMUNITY CENTER OPERATING PLAN PRESENTATION
As the Community Center construction progressed throughout 2002 and into 2003, a great deal
of consideration and thought was also being given to an operating plan to cover successful
operation of the Center. The City Council's Community Center Operating Committee and staff
have spent a great number of ours over the last three months preparing the plan covering the
balance of 2003 and all of the first full year of operation, 2004. The plan is now being presented
to the full City Council for consideration. It is a document based on a large number of
assumptions and will require flexible implementation as the Community Center begins
operations and operational experience is gained. The complete 2003/ 2004 Community Center
Operating Plan is included in the Community Center notebook along with the other Community
Center information. Included with the document is an introductory memo explaining general
parameters underlying the preparation of the plan along with an explanation of each of the plan
components.
CDBG FUNDING FOR SCHOLARSHIPS
The City Council approved CDBG funding for FY 2003 at their February 4, 2003 City Council
meeting. An amount of approximately $11,000 was earmarked for city-wide youth scholarships
(the remaining $230,000 went to Cedar Grove Site Acquisition), with direction given to staff to
determine if this expense would be eli ble and to determine the historical amount of funding
utilized annually. Enclosed on page through ~'-s a memo to Director Vraa regarding
this research. While the expense would meet CDBG eligibility requirements, staff has noted that
program could be labor intensive due to the paperwork and administrative requirements involved
to properly administer the program. Additionally, in 2002, a total of $2000 (non-CDBG funds)
was awarded for scholarship requests for general recreation program services.
ACTION TO CONSIDER
To direct staff to take the necessary steps to implement a CDBG funded scholarship program for
FY 2003.
OR
To direct staff to re-allocate the $11,000 CDBG funds to the Cedar Grove Site Acquisition
account.
/s/ Thomas L. Hedges
City Administrator
s
Caponi Art Park and Learning Center Partnership Proposal
Updated January 6, 2003
This proposal is submitted after other avenues for securing the future of the Caponi Art
Park and Learning Center have been explored by the Caponi Art Park Boazd of Directors,
the City of Eagan, and Mr. Caponi with the help of professional consultants and potential
financial supporters.
The general consensus is that a project of this scope requires substantial commitment by
local government and the involvement of a reputable educational institution.
To this end, we propose a partnership between the City of Eagan, Macalester College and
the Caponi Art Park nonprofit corporation. The purpose of this partnership is to establish
a reliable organization to assure preserve and assure future of the Caponi Art Park.
The Art Park will function as a single 60-acre entity governed by an independent Board
of Directors. The Caponi Art Park Board will be made up of representatives of all part-
ners in the project, the local and broader Twin Cities community. The partners will de-
termine the exact number and distribution of Caponi Art Park Board members.
L Partnership Concept
To create a viable partnership the Caponi family will donate the most developed 10-
acres of the Art Park, including the home and studio, to Macalester College to in-
sure the projects educational emphasis. In return Macalester is expected to provide
some initial operating funds and lend its expertise towazd the further development
of the educational aspects of the Art Park. The City of Eagan is being asked to pur-
chase 30-acres of open space/parkland and enter into a cooperative agreement for
the use and operation of the entire 60-acre Art Park. The City is not expected to as-
sume any administrative functions or provide program funding.
The remaining 20-acres are to be acquired by the Caponi Art Park non-profit corpo-
ration through a capital campaign. The Saint Paul Foundation has been the major
supporter of this campaign. In addition the McKnight Foundation has expressed its
willingness to contribute toward the purchase of these 20-acres. Other foundations
are also aware of the situation and are interested in the project.
II. Rationale for Partnership and Partner's Roles
A. City of Eagan
The primary reason for the City to purchase the proposed 30-acres would be its con-
cern for preserving open space and the popular demand for it. Because of the Art
Park's conspicuous presence and the popularity of its programs, most Eagan
residents assume that the City is already a major supporter of the Art Park or that it
owns the Art Park outright. Even more important is the misconception that the Art
Park land is already secured as open space.
The selection of these 30-acres is the result of discussion with City officials,
neighbors and foundation leaders. The northeast 10-acres were included in the
original 1970's proposal for Patrick Eagan Park. The southern most 20-acres are ad-
jacent to the Lexington Diflley Athletic Fields.
6
These 30-acres are the most undisturbed part of the Art Pazk and create a buffer be-
tween the Art Park and residential neighbors. They also are invaluable for protect-
ing and enhancing the environmental quality of the proposed Nature Center in Pat-
rick Eagan Park by creating a significant green corridor for wildlife.
At one time the city thought to purchase the whole Art Park and now by purchasing
only 30-acres it will secure twice as much in open space by insuring that a1160-
acres will be dedicated to public purposes. In addition Art Park provides the City
with cultural programs that aze an added enrichment to the quality of life in the
community without compromising the basic aims of City parks and the proposed
Nature Center.
B. Macalester College
The gift to Macalester should be considered a gift to the Art Park and therefore to
the City of Eagan as a whole because the Art Park will function as a single 60-acre
entity even though different parties will have contributed to different parts of it. The
collaboration with Macalester reinforces the educational emphasis of the Art Park
and it spares the City of the responsibility for objectives that it may not wish to ad-
minister.
The Art Park provides opportunities to supplement formal education with direct ex-
perience in a natural setting, especially designed to condition healthy living and
provoke the kind of enthusiasm not found in a typical classroom. To help achieve
this aim it was important to secure the partnership of a school with a national repu-
tation such as Macalester College.
(In anticipation of future cooperation the Provost of Macalester, Dan Hornbach, has
already discussed with the Director of Eagan City Parks, Ken Vraa, ways in which
Macalester could work with some of the programs of the proposed Nature Center
adjacent to the Art Park.)
C. Caponi Art Park Corporation
An independent board that includes representatives from the City, Macalester and
the community, will govern the Art Park: The Board's composition and responsi-
bilities will be formalised with the input of all partners.
The Art Park's Artistic and Executive Director will be responsible for setting and
maintaining the educational and aesthetic standards of the Art Park. The Art Pazk's
administrative staffwill be responsible for on-going operations and programs. (See
attached Organizational Chart)
III. Funding
The support from The Saint Paul and McKnight Foundations, the gift from the Ca-
poni Family, the partnership with the City of Eagan and Macalester College and the
resulting changes in organizational structure puts the Caponi Art Pazk Board in a
good position to raise funds from other sources and conduct a successful capital
campaign.
Caponi Art Park and Learning Center Partnership Proposal Page 2
Updated January 6, 2003
One of the first actions of the Caponi Art Park Board will be to hire a development
director to raise funds to implement the Art Park's strategic plan. The first phase of
this plan is the immediate transfer of all the parkland from private to non-profit
ownership.
This is an opportune time for action because:
• The growing awareness of the need for arts development in suburban areas,
• The McKnight foundation's current emphasis on shifting arts funding from the
core cities to the suburbs,
• The McKnight Foundation and 10 other organizations have sponsored the
"Embrace Open Space Campaign" that has identified the Eagan Core Greenway
and the Caponi Art Park as one of the top ten treasures to be preserved in the
metropolitan area,
• The City of Eagan has just passed a resolution to recognize the significance to
the community and environment of the Eagan Core Greenway
• Dakota County recently passed a bond referendum to preserve open space and
the Art Park is included on the list of land to be preserved.
Daily Operations
The Caponi Art Park Board of Directors and its administration will be responsible
for funding the Art Park's operations and programs. Macalester may provide some
program and administrative funding and student help. The City of Eagan is not ex-
pected to provide funding however the City may want to combine some of its pro-
grams with those of the Art Park. Because the Art Park is a public facility and adja-
cent to other City parks, it seems logical that the City should provide the basic
grounds maintenance it makes available to other parks. This has been discussed
with the Director of Parks and determined to be practical and doable.
The Art Park partners may find it necessary to provide some up-front, temporary fi-
nancial support for initial staffing to build on the existing momentum of the Art
Park.
Caponi Art Park and Learning Center Partnership Proposal
Updated January 6, 2003
Page 3
g
Background Information
History of the Caponi Art Park Site
In 1950, Mr. Anthony Caponi bought 40-acres of land in the City of Eagan and built his
house at 1215 Diffley Road. In 1957, he acquired an additional 43-acres on the south side
of Diflley Road. In 1972, Mr. Caponi sold 20-acres of land to the City of Eagan as part of
Patrick Eagan Park. In 1987, he donated to the City a 3-acre peninsula that became iso-
lated from the rest of his land as a result of storm water ponding on his property. Mr. Ca-
poni preserved his remaining 60-acres from residential development, consistent with his
efforts to maintain the rugged, natural beauty that characterizes the City of Eagan.
The Artist
Anthony Caponi, educated in Europe and the United States, brings to this project his
qualifications of a life long professional career as a sculptor who is represented in muse-
ums, public buildings and gardens; educator, 43 years as Professor of Art at Macalaster
College in St. Paul, Minnesota; and administrator with 40 years experience as Chair of
the Macalaster Art Department. Mr. Caponi's civic involvement as a designer, consultant
and sculptor in community development includes, among other activities, serving on the
Eagan City Park and Recreation Commission.
Mission and Philosophy of the Caponi Art Park
In a complex world, where the wholesome human experience is impoverished by over-
specialization, the mission of the Caponi Art Park and Learning Center is to provide a
cultural center on 60-acres of land where people of different talents and interests come
together with art and nature, to restore, nurture and maintain the unity of the human spirit.
The Caponi Art Park takes a distinct approach to increasing access to the arts, inviting
discovery and immediate experience for people of all ages and backgrounds. The basic
concept of the Art Pazk is to achieve a meaningful symphony out of all the physical ele-
ments and activities in the Art Park. Central to the design of the Art Park and its pro-
grams is the desire to evoke a sense of peaceful harmony and reflection that renews the
spirit and provides the inspiration and impetus to bring creativity into daily life. This is
realized, in part, by creating an environment that appeals to the universal human affinity
for nature and beauty. In this setting art becomes more approachable as people relax and
allow themselves to respond with greater appreciation for the art forms discovered in the
Art Park.
The Caponi Art Park distinguishes itself by using the land itself as the medium to achieve
a single, unified work of art. Art works are integrated into the landscape rather than treat-
ing the grounds as a neutral background to display unrelated works of art. The Art Park
aims to have all objects of art permanently installed so that the object is inseparable from
its surroundings, reestablishing an often-neglected reality that the object of beauty is al-
ways perceived in relation to the place it occupies and the overall aesthetic effect it has
on its surroundings.
The philosophy of the Art Park is based on the understanding that creativity is the un-
derlying constant in all human pursuits, be they practical, intellectual or spiritual in na-
ture.
Caponi Art Pazk and Learning Center Partnership Proposal Page 4
Updated January 6, 2003 g
History of the Project
The Caponi Art Pazk owes its existence to the fortunate coincidence that an artist and
educator, with a unique aesthetic philosophy, chose to make his home amid the natural
beauty ofglacier-shaped hills. Around this tract of land, a new town took shape and grew
to become the City of Eagan. Professor Caponi used his home grounds to educate his stu-
dents in the kinship of nature and the principles of art. He demonstrated his philosophy
by shaping the land and molding sculptures as integral parts of the grounds.
This labor of love had grown beyond its original scope when leaders of the new city ex-
pressed an interest in making the artist's vision available to the general public. In the
spirit of a joint venture to meet the needs of a growing community, the concept of the
sculpture gazden expanded into that of a cultural center where people of all ages, interests
and backgrounds could enjoy art in a natural setting.
The Caponi Art Pazk and Learning Center non-profit corporation was formed in 1992 to
develop the Art Pazk as a local and regional cultural resource and to make a contribution
to the field of art on a national level. The Caponi Art Pazk and Leazning Center opened in
1987 for tours and planned activities by schools and other organized groups. Since 1994
the Art Park has presented free activities and performances by top-notch artists. New
programs were added and existing offerings were expanded each yeaz. The Summer Per-
formance Series began in 1996 and the Family Fun Tuesday children's program began in
1999. The Art Pazk commissioned new theatrical pieces by the Galumph Theater Troupe
and the Cromulent Shakespeaze Company and an environmental musical composition by
David Means. The Art Park also hosted a residency by In the Heart of the Beast Puppet
and Mask Theatre as part of the MN State Arts Board Arts Across Minnesota program in
2000.
In 2001 the Summer Performance Series moved into the Theater In The Woods, the Art
Park's new outdoor amphitheater. This change led to increased attendance and enthusi-
asm by both performers and audience because of the special setting provided by the to-
pography and canopy of trees in the amphitheater. To accommodate continued growth the
City of Eagan built a trail to connect the Theater with nearby parking facilities in an adja-
cent City park.
In 1997, the City of Eagan, Dakota County and the Minnesota State legislature cooper-
ated in passing special legislation to relieve the property tax pressures on the Art Park,
creating a window of opportunity for the non-profit corporation to acquire the Art Park
property. During the 2002 Legislative session the provision was extended to 2007 to al-
low more time to improve the organization and undertake a capital campaign to secure
the land.
Caponi Art Park and Learning Center Partnership Proposal
Updated January 6, 2003
Page S
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Proposed Partnerhip and Land Acquisition
For Caponi Art Park and Learning Center
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MEMO
- city of eagan
TO: CITY COUNCILMEMBER FIELDS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 3, 2003
SUBJECT: CAPONI ART PARK AND LEARNING CENTER PARTNERSHIP
PROPOSAL
I have researched the Caponi file and there are seven (7) current documents to share regarding Mr.
Caponi's proposal:
1.) August 6, 2002 e-mails from Mr. Caponi to Mayor Awada and Mayor Awada's response to
Mr. Caponi.
2.) November 22, 2002 e-mail from Parks and Recreation Director Vraa to Mayor Awada,
forwarding a response from Dan Hornback, Provost of Macalester College, to try and coordinate
another meeting between the Mayor and Mr. Caponi. Also included is Mayor Awada's response.
3.) November 29, 2002 a-mail from Ken Vraa to Mayor Awada, City Administrator and
Director of Administrative Services regarding Caponi land values.
4.) Correspondence from Mr. Caponi to the City Administrator regarding the status of his
meetings with former Mayor Awada.
5.) December 23, 2002 correspondence from former Mayor Awada to Mr. Caponi.
6.) Caponi Art Park and Learning Center Partnership Proposal presented to Mayor Geagan on
January 14, 2003.
7.) Agenda for February 11 and 12 retreat provided by the City Administrator including the
Caponi property.
Traditionally, Mayors have been the contact with Mr. Caponi dating back to former Mayor Tom
Egan and more recently former Mayor Pat Awada.
The following are some brief comments on each of the attachments:
l.) At the direction of Mayor Awada, Mr. Caponi was asked to coordinate a meeting with
Macalester College and herself.
2.) Following the September meeting between President McPherson and the Mayor, staff was
asked what the potential cost for operations would be. Mayor Awada also asked Director Vraa
/.3
to follow up with a call to the McKnight Foundation to determine their level of interest. Lastly,
Mr. McPherson had announced his acceptance of another position and in response to whether
Macalester would still be interested in the Land Proposal, their response was, "yes, we are still
interested."
3.) In response to a request from Mayor Awada regarding Mr. Caponi's values for his property.
4.) December 2 Caponi correspondence -The City Administrator received a letter from
Anthony Caponi dated December 2, 2002 which was shared with Mayor Awada. There were
no meetings scheduled during December. Mr. Caponi asked that a meeting be held with Mayor
Geagan in early January. A meeting was held on January 14, 2003.
5.) The January 14, 2003 meeting with Mayor Geagan provided Mr. Caponi an opportunity to
update Mayor Geagan on information that he had discussed with former Mayor Awada
regarding a partnership proposal for the City and other entities such as Macalester College
and the McKnight Foundation. It was stated at that meeting, that the City Council would be
holding a retreat in early February and that acquisition of green space is an appropriate goal
for the Council to consider at that time. Mr. Caponi was also told that the Caponi Art Park,
the Patrick McCarthy property and other parcels become an objective to fulfill the green
space goal if adopted by the City.
The City Administrator and Director of Parks and Recreation have informed Mr. Caponi
that the retreat was held and that green space is a strong consideration as a goal by the City
Council, however, another retreat has been scheduled for March 5 to review all the
proposed goals. Furthermore, Mr. Caponi was informed that it would be appropriate for the
Mayor to address the Council regarding the Caponi Art Park and Learning Center
partnership at the March 5 retreat, or at a later date once the goal is ratified by the City
Council.
6.) Caponi land values -Mayor Awada and Director of Parks and Recreation Vraa had a
meeting with Mr. Caponi and the President of Macalester College, Mr. McPherson, in
September 2002 to discuss the proposal.
7.) The agenda that was distributed by the City Administrator at the February 11 and 12 retreats
included both the Pat McCarthy and Caponi item; however, they were lumped into a bigger
discussion about green space as an overall goal. A copy of that memo is attached.
City Administrator
CC: City Councilmembers
Ken Vraa, Director of Parks and Recreation
Attachment
/y
Page 1 of 2
Ken Vraa
From: P Awada [PAwada(~capitolco.com]
Sent: Tuesday, August 06, 200212:57 PM
To: 'AnthonyCaponi~aol.com'
Cc: 'kvraa~cityofeagan.com ; thedges~cityofeagan.com'
Subject: RE: Report on Recent Meetings
I will talk to Ken tonight before the council meeting. My hope is that a plan can be put together with many
partners contributing financially. Honestly, I believe this is the only way I can sell the idea to the council and
community.
Here are some other questions/concems that I have and that need to be dealt with:
1) WHy is the city being asked to pay cash for half the park and the Caponi's are donating 10 acres to
Macalester. Why should they be involved if they are not contributing financially? Why should we pay for
50% of the land. Under the original concept, 66% of the land would be paid for -balance being donated.
Essentially -the city is being asked to pay for almost the entire thing.
2) What are the Caponi's donating and to whom? Originally you talked about donating 1/3 of the land -
essentially a write off to lower your capitol gains. Now the number is 1/6.
3) Where is the Board at? Who will run this park? What is the city's role? What is Caponi's role?
4) Where will the operating expenses come from? I believe the city wilt not want to contribute anything to
the ongoing operation. How can something be structured so that we are guaranteed that will not happen.
5) What kind of commitment was made by McKnight? How far will 1 million go? What are you asking for
the land? I need real numbers not "we will get an appraisal later".
6) If the city contributes financially and the park is "quasi-public", how does/can it work?
7) Would it make more sense to have the city purchase the "outskirts" of the park - in other words the
section that is really a buffer. We could have city ownership of this without any liability towards the
maintenance/operations of the actual artpark. Now there's a thought that may fly politically and work to help
get the artpark moving .......
Tony,
I need these answers before we can do anything. I need to work with the other potential partners to form an
entire plan. Once we have all the partners in place and all of these questions worked out to our approval, I
can take it to the council and community.
-----0riginal Message----
From: AnthonyCaponi@aol.com [mailto:AnthonyCaponi@aol.com]
Sent: Tuesday, August 06, 2002 8:59 AM
To: pawada@capitolco.rnm
Subject: Report on Recent Meetings
In your absence Ken and I have done our best to represent you with the Provost of Macalester,
Dan Hombach, to whom Mike McPherson delegated the responsibility to speak for the college.
Unfortunately now Dan is on vacation until the end of August making it impossible for you two to
meet any sooner.
3/3/2003 /~
Page 2 of 2
Ken and I also met with Neat Cuthbert the Arts Program Director at the McKnight Foundation.
He reiterated his willingness to contribute up to 1 million dollars toward the 20 acres that the Art
Par1c Board is responsible to raise money to purchase. He was very please with the intended
partnership with the city and Macalester.
I suggest you get a report and assessment from Ken until you can meet directly with the
Provost.
1 am working on a more detailed outline for the partnership now that we seem to have a general
agreement among the parties. I will make it available as soon as it is ready. I will help you with a
rationale on why the city should buy the 30 acres we talked about and designated on the map
I've given Ken.
I will keep on trying to get in touch with you and push things along, if 1 must, to bring this project
to closure.
Tony
PS The Art Park may not be politically relevant to you at the moment but since we are here
to stay I think it will be something you'll be proud to claim in the future.
3/3/2003 /~
Ken Vraa
From: P Awada [PAwada~capitolco.com]
Serrt: Sunday, November 24, 2002 12.28 PM
To: 'Ken Vraa'
Subject: RE: Caponi
I have a gam in St. Paul on Wednesday. 7:30 for a short one or after rotary are fine. If
Rotary, we should schedule at 1:30.
-----Original Message-----
From: Ken Vraa (mailto:KVraa@ci.eagan.mn.us)
Sent: Friday, November 22, 2002 3:09 PM
To: Pat Awada (pawada@capitolco.com)
Subject: FW: Caponi
Mayor: My first attempt came back as undeliverable...lets try again! ken
-----Original Message-----
From: Ken Vraa
Sent: Friday, November 22, 2002 2:52 PM
To: Pat Awada (Pat Awada)
Cc: Tom Hedges; Gene VanOverbeke
Subject: FW: Caponi
Mayor: I am forwarding this response to you from Dan Hornbach, Provost at Macalester. I
tried talking to Dan, but his secretary suggested that I use the a-mail as his schedule
had him "out" I still would like to engage him in a discussion and will try on Monday.
So you know, we (Paul Olson, Park Supt.) had done a maintenance review (which is referred
to in his response) with Mark Dickinson, using city cost categories. We were somewhat
liberal in our assessment of what might be needed. (meaning our number might be on he high
side) We came in at about $40,000 a year. This also assumed a higher degree of use of the
park then what is currently being experienced. You will recall that Mac wanted what would
be the worse case cost if the Board was not able to raise the necessary funds to keep the
operations going.
I have a call into McKnight too. I was told that he (Neal Cuthbert) was in a
Board Meeting. Left a voice mail. Will follow up if I don't hear back.
I did talk to Tony about a meeting on Wednesday...does your schedule permit a meeting for
either B:OOam or after your Rotary meeting at 2:00 work better?
Ken Vraa
-----Original Message-----
From: Dan Hornbach [mailto:hornbach@Macalester.edu)
Sent: Friday, November 22, 2002 2:20 PM
To: Ken Vraa
Subject: Re: Caponi
Ken
We are still interested in the project. Again our part would be mainly in supporting
programmatic items at the park and working with the Board. After
the head of our Physical Plant (Mark Dickinson) visited the property we realized that we
could not support the cost of maintainance for the area. If that is accomodated in
negotiations with the city and the county we can move forward. There are some items
related to the continued role of Tony and his wife on the "staff" and how they would be
1
/~
Page 1 of 1 '(
Tom Hedges
From: Ken Vraa
Sent: Friday, November 29, 2002 12:02 PM
To: Pat Awada (pawada@capitolco.com); Tom Hedges; Gene VanOverbeke
Subject: caponi land values
Mayor, you had asked what Tony was looking for in land values:
North side of Diffle10 acres projected to be donated to Macalaster
North side 10 acres to be sold to city,
South side 20 acres he would like to sell to city,
South side 20 acres reflected as "Art Board"
These values, as I understand it, would not include any art work th
$850,000
$760,000
$992,000
$1,280,000
at may be on the property.
I also spoke to staff at the County. They will be going to the County Board with recommendations about how to
structure an approach to deal with nominations of land to be considered for acquisition. They expect this to be
to the Board in January.
In response to my question as to when staff felt the County would be in a position to make decisions in regards
to acquisition, the response was sometime after the first quarter of the year, allowing the committee to come
together and review land nominations received.
County staff has also approached the DNR and other organizations on partnering for acquisition of farmland
and natural resource rich property, but this is early in the process as ONR grant money/lawacon is not known
until the legislative session is near or at closure.
County staff are very much aware of the caponi parcel, and now, our desire to partner with the County on this
property.
It would seem at the staff level they are just not in a position yet to make any comments until county board
action on the approach to be taken in regards to this program.
Ken Vraa
Duector of Park and Recreation
City of Eagan
651-681 4664
After Dec.10 651 675-5506
Fax 675-5012
12/l/02 ~(J
city of e~gen
PATRICIA E. AWADA
Mayor
PAUL BAKKEIV
PEGGY CARISON
CYNDEE FIELDS
MEG TILLEY
Council Members
THOMAS HEDGES
City Administrator
Municipal Center.
3830 Pilot Knob Road
Eagan, MN 55122-1897
Phone: 651.681.4600
Fax: 651.681.4612
TDD: 651.454.8535
Maintenance Facility:
3501 Coachman Point
Eagan. MN 55122
Phone: 651.681.4300
Fax: 651.681.4360
TDD: 651.454.8535
www.ciryofeagan.com
THE LONE OAK TREE
The symbol of strength
and growrh in our
December 23, 2002
Anthony Caponi
1215 County Road 30
Eagan, MN 55123
Dear Mr. Caponi:
On behalf of the City, I want to again express the City's support for the exceptional
community service provided through the Caponi Art Pazk.
Tony, as you know, you have created a very special vision for the community. The
relationship between the art pazk and the City continues to be strong and one that we will
continue to nurture. Cleazly, the residents of our community and the greater region will
be the long-term beneficiaries.
The potential inclusion of Macalester College, as yet another partner, is all the more
exciting. As an important and recognized educational leader, Macalester provides the
assurance that the vision created will continue to be strengthened and provide for a better
project. The City of Eagan will look forwazd to continuing the dialogue with you and
with Macalester in this partnership.
Best wishes on your endeavors. I look forward with great expectations to the future and
your dialogue with our new• Mayor-elect Pat Geagan and Tom Hedges, the City
Administrator, as I will be leaving the office of Mayor next week.
Mayor
ms
Awada
community ~
/9
r S"
December 2, 2002
Tom Hedges
City Administrator
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Deaz Tom,
I had hoped to hand deliver this cazd to you at the meeting Ken was to have arranged with
Pat Awada today. I am sorry to talk about my problems at this time of mourning but we
have worked a whole year on a final proposal with the City.
We waited a long time before the Mayor found it convenient to meet with Mike
McPherson, President of Macalester College. Ken and I had met all Pat's requests before
they finally met on September 23`d. At that time I was told there was nothing more for me
to do because Ken, for the City, and Mazk Dickenson, for Macalester, would work out the
final details that the Mayor and the President requested. This information sat on Ken's
desk waiting for the Mayor to act on them.
When I spoke to Pat, shortly after the election of November 5`}', she didn't seem to
remember what had been agreed to at that meeting.
At no other time were we in a better position to secure the future of the Art Park than
now -after having lined up Macalester's participation and the support of the McKnight
Foundation. The St. Paul Foundation is also expecting a report after the City commits
itself to the partnership proposal. Beside it being humiliating for me to lose face with
people who trust me, failure to respond within a reasonable time may lose us the support
we need from these prominent institutions.
No one seems in doubt about the necessity of the City taking a leading role in this project.
Nor is there any doubt about the value of a cultural center or preserving open space in our
community.
My long time involvement with the Caponi Art Park does not make it a personal project.
It is a public City project and we all understood that it would be brought to a conclusion
during Pat Awada's term of office.
Because I trusted that the City would see the project through early this yeaz, I resisted the
involvement of organized groups who wanted to intercede on my behalf.
Now at this late date I need more than reassurance.
I am primed for a public explosion
or to quit
or to celebrate with you if reason and justice prevail, very soon.
Dear Tom, Please look into the situation and let me know where I stand so that I will
have a sporting chance to respond appropriately.
Sincerely,
~~
~'~~
Anthony Caponi
~D
(Z
CAPONI
LEARNING CENTER
1205 DIFFLEY
ROAD
E A G A N. M N
55123
phone:651-454-9412
tax: 651.681.0411
email: madOcapomartperk.org
vvNw. taponienpark.Org
February 27, 2003
Mayor Pat Geagan and Council Members
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Mayor Geagan and Council Members,
Knowing that there is a proposal before the City Council from the
Friends of Patrick Eagan Park, I write in the hope of sparing the new
administration from undue embarrassment and to prevent a serious
loss to the Eagan community by my being forced to rethink my options
in determining the future of the Caponi Art Park.
While it is the right of any citizen to make well intended proposals, the
letter of February 26, 2003 addressed to the City Council by the
Friends of Patrick Eagan Park is inaccurate in substance, deliberately
misleading and disruptive of a final attempt on the part of the City to
define its position toward securing the future of an existing popular,
public project. .
No responsible group would suggest that 7-acres of ordinary land
should have priority over a 60-acre parcel uniquely developed to serve
the cultural and educational needs of the community.
1V~o ~ esponsible government would consider such a proposal while
ignoring a more significant and vastly more inclusive proposal
submitted by the Caponi Art Pazk almost a year ago.
For your information and as a reminder, the Caponi Art Park has been
in the making for over 50 years and has been under consideration by
the City of Eagan for over 15 years. During this time there have been
several resolutions of support passed by different Councils. These have
been resolutions without resolute action. In spite of this, the Art Park
has been working so well that most residents assume that the City is
actively supporting the project. The City itself has been taking the Art
Park for granted.
Furthermore, it should be noted that the Caponi Art Park has always
been governed by an independent board since its incorporation in
1992. The present restructuring of the organization calls for an
improved board of directors and the inclusion of established political
and educational institutions to enhance the status of the Art Park and to
better secure its future in perpetuity. These proposed changes have the
blessing of our major supporters including the McKnight Foundation,
The St. Paul Foundation and professional consultants.
Former mayor, Pat Awada and Michael McPherson, the president of
Macalester College met and discussed the proposal. They instructed
their respective staff to meet and work out the details.
1205 DIFFLEY
ROAD
EAC~AN MN
55123
phone:65t-454-9412
fax: 651-681-0411
email: mail~caponianpark.org
www.caponiartpark.org
March 3, 2003
Tom Hedges
City Administrator
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55123
Dear Tom,
I address this letter to you in particular because I have told individual Council
members that you and Ken Vraa are the two City staff who are most knowl-
edgeable of the City's relationship with the Caponi Art Park and that you
should be asked to speak on the subject to those who make final decisions.
Beginning in 2001, consultants and major fenders of the Art Park advised us
that we could not expect meaningful support from others without significant
initiative and participation by the City of Eagan. Even our County
Commissioners repeatedly said, "Why should we get involved when the City
of Eagan itself doesn't seem to care."
When the Art Park Board of Directors proved incapable of gaining possession
of the Art Park, it resigned with the understanding that I, as a member of the
Art Park's Board of Trustees, would rebuild a more effective organization to
guazantee the survival of the pazk beyond my lifetime. Presently, the three
Trustees of the Art Pazk, as ex-officio board members, are the legal and valid
governing body during this time of transition. Ken Vraa, as liaison for the City
and a member of the original Board, was reinstated.
I approached Mayor Pat Awada and City administrators to suggest that the
City needed to take the initiative to satisfy the expectations of other major
supporters of the Art Pazk. In spring 2002 I suggested a partnership between
the City and the Caponi Art Pazk. At a later time Macalester College was in-
cluded as a third partner. You asked me to help draft a proposal on behalf of
the City. The City Council members could have been consulted at this time
since the document was a City initiative. Because this was not the procedure
the City usually follows, the City may have missed the point in deciding to
submit the proposal to the Council at a later time. It was agreed that this
would be resolved before the end of Mayor Awada's administration.
The partnership proposal included the reorganization of a strong Art Park
Boazd beginning with a nucleus of representation from the City and
Macalester College. This group would then decide on how to expand the
board to make it a more inclusive body. It was understood and often repeated
that any serious involvement by other parties was contingent on the City's
decision to move forward. It was also understood that an early decision was
necessary to maintain the existing momentum of cooperation with the other
participants.
Mayor Awada asked you and Ken to work out the details. Gene VanOverbeke,
Director of Finance was asked to cooperate in helping you find ways of
financing the project. I know that you and Ken kept Mayor Awada informed
as we explored other contacts and arranged meetings. When the Mayor could
not attend, she designated Ken to meet with Dan Hornbach, the Provost and
a~
Dean of Macalester College, and Neal Cuthbert, the Art Program Officer of the McKnight
Foundation. They were both excited about the proposal. Provost Hornbach expressed gratitude
for the opportunity to participate in a variety of educational programs at the Art Park. Mr.
Cuthbert reconfirmed his willingness to contribute $1,000,000 toward the project. In so doing he
asked Ken if the city had the means to carry through its part of the proposal, to which Ken
responded "yes" and gave some specifics on how it was doable.
It was September 23`~ when Mayor Awada was able to meet with Michael McPherson, President
of Macalester College, with Ken and I in attendance. The Mayor and President agreed that staff
from the City and the college should arrive at a cost estimate for simple maintenance of the Art
Park grounds. This was done and added to the proposal. I was asked to get another appraisal of
the 60-acres. That was done and added to the proposal. I was told and Ken also understood that
there was nothing more for me to do now that the wheels were moving on the part of the City.
Earlier in these efforts T asked you Tom to urge Mayor Awada to present to the Council the
proposal for the Art Park as it existed then. Your response was the mayor wanted more time for
her to approach the Council members informally. It was only this past weekend when I consulted
with individual members that I found out three of them had never heazd of the proposal. The
fourth member stated that she knew of it because she had inquired on her own, but it was
obvious she did not understand the full scope of the proposal or the necessity for immediate
attention.
My response to the letter from the Friends of Patrick Eagan Park was not in criticism of their
goals. I have previously congratulated Jack Conrad and his group's efforts in helping protect
green space in Eagan. I have been doing that myself for over 50 years. I made available 20-acres
of my land for Patrick Eagan Park in 1972. I planted many of the trees there and spent years cor-
recting amajor erosion in the area.
But this letter is not about sentiment, love or dislike for Eagan or friends. It is about a young city
unwittingly punishing a benefactor for year and ultimately failing to capitalize on an opportunity
to make the best use of its material assets and available expertise.
I do not care to individualize who in the City may have used bad judgement. It is the City as a
whole that failed to respond when action was called for. It is the City who needs to take steps to
remedy the situation.
After so many futile attempts, I will no longer plead with the City or compromise on an ideal that
has already proved its merits and has broad public support.
I will respond cooperatively to any constructive initiative presented within a reasonably short
period of time that leads to actions rather than more talk. At the same time I will plan a rational
retreat to protect my family from further hazdship. Retreat won't be a pleasant choice but 1 would
rather endure the pain of disappointment than lose my self=respect.
Sincerely,
i
'" ~-na ~'
Anthony Caponi
cc: Mayor Pat Geagan
Ken Vraa, Director of Parks and Recreation
a3
Caponi Art Park and Learning Center Partnership Proposal
Updated January 6, 2003
This proposal is submitted after other avenues for securing the future of the Caponi Art
Pazk and Learning Center have been explored by the Caponi Art Pazk Board of Directors,
the City of Eagan, and Mr. Caponi with the help of professional consultants and potential
financial supporters.
The general consensus is that a project of this scope requires substantial commitment by
local government and the involvement of a reputable educational institution.
To this end, we propose a partnership between the City of Eagan, Macalester College and
the Caponi Art Park nonprofit corporation. The purpose of this partnership is to establish
a reliable organization to assure preserve and assure future of the Caponi Art Park.
The Art Pazk will function as a single 60-acre entity governed by an independent Boazd
of Directors. The Caponi Art Park Board will be made up of representatives of all part-
ners in the project, the local and broader Twin Cities community. The partners will de-
termine the exact number and distribution of Caponi Art Park Boazd members.
I. Partnership Concept
To create a viable partnership the Caponi family will donate the most developed 10-
acres of the Art Park, including the home and studio, to Macalester College to in-
sure the projects educational emphasis. In return Macalester is expected to provide
some initial operating funds and lend its expertise towazd the further development
of the educational aspects of the Art Park. The City of Eagan is being asked to pur-
chase 30-acres of open space/pazkland and enter into a cooperative agreement for
the use and operation of the entire 60-acre Art Park. The City is not expected to as-
sume any administrative functions or provide program funding.
The remaining 20-acres are to be acquired by the Caponi Art Park non-profit corpo-
ration through a capital campaign. The Saint Paul Foundation has been the major
supporter of this campaign. In addition the McKnight Foundation has expressed its
willingness to contribute toward the purchase of these 20-acres. Other foundations
are also aware of the situation and aze interested in the project.
II. Rationale for Partnership and Partner's Roles
A. City of Eagaa
The primary reason for the City to purchase the proposed 30-acres would be its con-
cern for preserving open space and the populaz demand for it. Because of the Art
Pazk's conspicuous presence and the popularity of its programs, most Eagan
residents assume that the City is already a major supporter of the Art Park or that it
owns the Art Park outright. Even more important is the misconception that the Art
Park land is already secured as open space.
The selection of these 30-acres is the result of discussion with City officials,
neighbors and foundation leaders. The northeast 10-acres were included in the
original 1970's proposal for Patrick Eagan Pazk. The southern most 20-acres are ad-
jacent to the Lexington Diffley Athletic Fields.
i/~`I (03
'~ K ~
P~ G
T°.~
Ta.-~
a~
These 30-acres aze the most undisturbed part of the Art Pazk and create a buffer be-
tween the Art-Park and residential neighbors. They also aze invaluable for protect-
ing and enhancing the environmental quality of the proposed Nature Center in Pat-
rick Eagan Pazk by creating a significant green corridor for wildlife.
At one time the city thought to purchase the whole Art Pazk and now by purchasing
only 30-acres it will secure twice as much in open space by insuring that a1160-
acres will be dedicated to public purposes. In addition Art Park provides the City
with cultural programs that are an added enrichment to the quality of life in the
community without compromising the basic aims of City parks and the proposed
Nature Center.
B. Macalester College
The gift to Macalester should be considered a gift to the Art Pazk and therefore to
the City of Eagan as a whole because the Art Pazk will function as a single 60-acre
entity even though different parties will have contributed to different parts of it. The
collaboration with Macalester reinforces the educational emphasis of the Art Park
and it spares the City of the responsibility for objectives that it may not wish to ad-
minister.
The Art Park provides opportunities to supplement formal education with direct ex-
perience in a natural setting, especially designed to condition healthy living and
provoke the kind of enthusiasm not found in a typical classroom. To help achieve
this aim it was important to secure the partnership of a school with a national repu-
tation such as Macalester College.
(In anticipation of future cooperation the Provost of Macalester, Dan Hornbach, has
already discussed with the Director of Eagan City Pazks, Ken Vraa, ways in which
Macalester could work with some of the programs of the proposed Nature Center
adjacent to the Art Park.)
C. Caponi Art Park Corporation
An independent boazd that includes representatives from the City, Macalester and
the community, will govern the Art Pazk. The Board's composition and responsi-
bilities will be formalized with the input of all partners.
The Art Park's Artistic and Executive Director will be responsible for setting and
maintaining the educational and aesthetic standards of the Art Park. The Art Park's
administrative staff will be responsible for on-going operations and programs. (See
attached Organizational Chart)
III. Funding
The support from The Saint Paul and McKnight Foundations, the gift from the Ca-
poni Family, the partnership with the City of Eagan and Macalester College and the
resulting changes in organizational structure puts the Caponi Art Park Board in a
good position to raise funds from other sources and conduct a successful capital
campaign.
Caponi Art Park and Learning Center Partnership Proposal Page 2
Updated January 6, 2003
~~
One of the first actions of the Caponi Art Pazk Board will be to hire a development
director to raise funds to implement the Art Pazk's strategic plan. The first phase of
this plan is the immediate transfer of all the parkland from private to non-profit
ownership.
This is an opportune time for action because:
• The growing awareness of the need for arts development in suburban areas,
• The McKnight foundation's current emphasis on shifting arts funding from the
core cities to the suburbs,
• The McKnight Foundation and 10 other organizations have sponsored the
"Embrace Open Space Campaign" that has identified the Eagan Core Greenway
and the Caponi Art Pazk as one of the top ten treasures to be preserved in the
metropolitan area,
• The City of Eagan has just passed a resolution to recognize the significance to
the community and environment of the Eagan Core Greenway
• Dakota County recently passed a bond referendum to preserve open space and
the Art Pazk is included on the list of land to be preserved.
Daily Operations
The Caponi Art Pazk Board of Directors and its administration will be responsible
for funding the Art Park's operations and programs. Macalester may provide some
program and administrative funding and student help. The City of Eagan is not ex-
pected to provide funding however the City may want to combine some of its pro-
grams with those of the Art Pazk. Because the Art Pazk is a public facility and adja-
cent to other City pazks, it seems logical that the City should provide the basic
grounds maintenance it makes available to other pazks. This has been discussed
with the Director of Parks and determined to be practical and doable.
The Art Park partners may find it necessary to provide some up-front, temporary fi-
nancial support for initial staffing to build on the existing momentum of the Art
Pazk.
Caponi Art Park and Learning Center Partnership Proposal
Updated January 6, 2003
Page 3
a6
Background Information
History of the Caponi Art Park Site
In 1950, Mr. Anthony Caponi bought 40-acres of land in the City of Eagan and built his
house at 1215 Diffley Road. In 1957, he acquired an additional 43-acres on the south side
of Diffley Road. In 1972, Mr. Caponi sold 20-acres of land to the City of Eagan as part of
Patrick Eagan Park. In 1987, he donated to the City a 3-acre peninsula that became iso-
lated from the rest of his land as a result of storm water ponding on his property. Mr. Ca-
poni preserved his remaining 60-acres from residential development, consistent with his
efforts to maintain the rugged, natural beauty that chazacterizes the City of Eagan.
The Artist
Anthony Caponi, educated in Europe and the United States, brings to this project his
qualifications of a life long professional career as a sculptor who is represented in muse-
ums, public buildings and gardens; educator, 43 years as Professor of Art at Macalaster
College in St. Paul, Minnesota; and administrator with 40 yeazs experience as Chair of
the Macalaster Art Department. Mr. Caponi's civic involvement as a designer, consultant
and sculptor in community development includes, among other activities, serving on the
Eagan City Park and Recreation Commission.
Mission and Philosophy of the Caponi Art Park
In a complex world, where the wholesome human experience is impoverished by over-
specialization, the mission of the Caponi Art Park and Learning Center is to provide a
cultural center on 60-acres of land where people of different talents and interests come
together with art and nature, to restore, nurture and maintain the unity of the human spirit.
The Caponi Art Park takes a distinct approach to increasing access to the arts, inviting
discovery and immediate experience for people of all ages and backgrounds. The basic
concept of the Art Park is to achieve a meaningful symphony out of all the physical ele-
ments and activities in the Art Park. Central to the design of the Art Pazk and its pro-
grams is the desire to evoke a sense of peaceful harmony and reflection that renews the
spirit and provides the inspiration and impetus to bring creativity into daily life. This is
realized, in part, by creating an environment that appeals to the universal human affinity
for nature and beauty. In this setting art becomes more approachable as people relax and
allow themselves to respond with greater appreciation for the art forms discovered in the
Art Park.
The Caponi Art Pazk distinguishes itself by using the land itself as the medium to achieve
a single, unified work of art. Art works aze integrated into the landscape rather than treat-
ing the grounds as a neutral background to display unrelated works of art. The Art Park
aims to have all objects of art permanently installed so that the object is insepazable from
its surroundings, reestablishing anoften-neglected reality that the object of beauty is al-
ways perceived in relation to the place it occupies and the overall aesthetic effect it has
on its surroundings.
The philosophy of the Art Park is based on the understanding that creativity is the un-
derlying constant in all human pursuits, be they practical, intellectual or spiritual in na-
ture.
Caponi Art Park and Learning Center Partnership Proposal Page 4
Updated January 6, 2003
a~
History of the Project
The Caponi Art Pazk owes its existence to the fortunate coincidence that an artist and
educator, with a unique aesthetic philosophy, chose to make his home amid the natural
beauty ofglacier-shaped hills. Around this tract of land, a new town took shape and grew
to become the City of Eagan. Professor Caponi used his home grounds to educate his stu-
dents in the kinship of nature and the principles of art. He demonstrated his philosophy
by shaping the land and molding sculptures as integral parts of the grounds.
This labor of love had grown beyond its original scope when leaders of the new city ex-
pressed aninterest in making the artist's vision available to the general public. In the
spirit of a joint venture to meet the needs of a growing community, the concept of the
sculpture garden expanded into that of a cultural center where people of all ages, interests
and backgrounds could enjoy art in a natural setting.
The Caponi Art Park and Learning Center non-profit corporation was formed in 1992 to
develop the Art Pazk as a local and regional cultural resource and to make a contribution
to the field of art on a national level. The Caponi Art Park and Learning Center opened in
1987 for tours and planned activities by schools and other organized groups. Since 1994
the Art Park has presented free activities and performances by top-notch artists. New
programs were added and existing offerings were expanded each year. The Summer Per-
formance Series began in 1996 and the Family Fun Tuesday children's program began in
1999. The Art Park commissioned new theatrical pieces by the Galumph Theater Troupe
and the Cromulent Shakespeaze Company and an environmental musical composition by
David Means. The Art Park also hosted a residency by In the Heart of the Beast Puppet
and Mask Theatre as part of the MN State Arts Boazd Arts Across Minnesota program in
2000.
In 2001 the Summer Performance Series moved into the Theater In The Woods, the Art
Pazk's new outdoor amphitheater. This change led to increased attendance and enthusi-
asm by both performers and audience because of the special setting provided by the to-
pography and canopy of trees in the amphitheater. To accommodate continued growth the
City of Eagan built a trail to connect the Theater with neazby parking facilities in an adja-
cent City pazk.
In 1997, the City of Eagan, Dakota County and the Minnesota State legislature cooper-
ated in passing special legislation to relieve the property tax pressures on the Art Park,
creating a window of opportunity for the non-profit corporation to acquire the Art Park
property. During the 2002 Legislative session the provision was extended to 2007 to al-
low more time to improve the organization and undertake a capital campaign to secure
the land.
Caponi Art Park and Learning Center Partnership Proposal
Updated January 6, 2003
Page 5
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U=
From: <Hedlundlaura@aol.com>
To: <jackgconrad@earthlink.net>; <Dozier@attbi.com>; <artpark@gbronline.com>
Subject: Re: Art Park's Email Address
Date: Monday, January 06, 2003 5:25 AM
Hi,
I left the meeting on Saturday full of energy.
After reading in the Pioneer Press in 1998 (?) that the Caponi Art Park was
one of the top Twin Cities undiscovered treasures, I visited the park for the
first time. I was amazed that such a place existed. I was there for hours.
I went home and got my husband and we spent more hours there.
I beleive that someday people will get it. I can see the park gaining an
international reputation. You have made a tremendous contribution to the
community by creating the art park. I, in turn, would like to contribute to
your contribution.
I will get my updated resume to you in about a week. I've been staying home
with my daughter since 1998. I worked for five years as Public Relations
Director for the Girl Scout Council of St. Croix Valley, a 25,000 member St.
Paul organization. I was Press Secretary for David Minge 1992 campaign,
Deputy Press Secretary for Paul Wellstone's 1990 campaign and I have about
eight years of reporting experience.
I currently chair the Dakota County Park and Recreation Advisory commitee and
I served as co-chair of Outreach and Eagan co-coordinator for the land
referendum.
I would have 5 to 10 hours a month to contribute.
by the by... I do not regularly check email. So if there is anything
pressing please call me at 651-405-9751
Thanks
Laura Hedlund
30
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~- city of eagan
MEMO
TO: Gene VanOverbeke, Director of Administrative Services
CC: Beth A. Wielde, Parks Research & Special Projects
Paul Olson, Parks Superintendent
FROM: Ken Vraa, Director of Parks and Recreation
DATE: Februaryl8, 2003.
SUBJECT: 200.E-2008 Park Site Fund CIP
The Advisory Parks Commission approved the following 2003-2008 Capital Improvements Plan at
their regular meeting on February 13, 2003.
Fund Balance:
2003
~~
North Fields Construction
$630,000
Clearwater Park Rink Li is U ade 30,000
Pla ound Re lacements, Probable Walnut Hill and O'Le 60,000
Thomas Lake Park Buildin Renovation 225,000
Hocke Rink Pavin 1 40,000
O en S ace Evaluation Grant 10,000
Tennis Court Reconstruction 45,000
Art House Pazkin Li is and Trail 25,000
1065,000
sa
2004
Patrick Ea an Park Master Plan ' 80,000
Pla ound Re lacements 2 ,Probable Fish & Rid ecliff 65,000
Central Park Im rovements 105,000
Hocke Rink Pavin 1 45,000
Tennis Court Reconstruction 2 50,000
Burr Oaks Lake Loo Trail 50,000
Wescott S uaze, Sun Shelter or Pavilion 40,000
Additional Skate Park 40,000
Total 475 000
2005
Ca fain Dodd Park Sun Shelter 30,000
Rid ecliff Park Sun Shelter 30,000
Central Park Exterior Pla ound 40,000
Central Park lm rovements 105,000
Walnut Hill Pazk Trail 80,000
Pla ound Re lacement 2 65,000
Tennis Court Reconstruction 2 50,000
Lexin on-Diffle Li hts, endin artnershi 270,000
Northview Park S ectator Nettin 5,000
Holz Farm Develo ment 250,000
Total 925,000
2006
Patrick Ea an Pazk Master Plan Im lementation 500,000
Hocke Rink Pavin 45,000
Tennis Court Reconstruction 2 50,000
Pla ound Re lacements 2 70,000
Cedaz Cnove Im rovements 150,000
Total 815,000
.33
2007
2008
Rahn Pazk Master Plan 25,000
Lexin on-Diffle Li hts, 3 additional from revious re uest 270,000
Pla ound Re lacements 2 70,000
Hocke Rink Pavin 45,000
Tennis Court Reconstruction (2 50,000
Total 460 000
"Parking Lot"
~~
Carnelian Pazk Rink Light
U ade
25,000
Off Leash Dog Area (OLDA) Pending Dakota County pilot
ro'ect outcome Undetermined
Carlson Lake fishing Dock Pending potential grant
match
2005 Hocke Rink Pavin 90,000
2006 Northview Tennis Li is 75,000
3~
Total- All Projects, 2003-2008
2003 1,065,000
2004 475,000
2005 925,000
20(?6 815,000
2007 165,000
2008 460,000
Total, 2003-2008 3,905,000
Other Allocations
Ac uisition O ortunities 460,000
Small Pro' ects < $10 k 80,000
Total 540,000
2003-2008
,~ S
Balance Over Time
I
Be innin Balance
3,146,000.00
Park Dedication 262,500.00
Earnin s (3% of be innin balance 94,380.00
Total Available 3,502,880.00
2003 Ex enditure (1,065,000.00
End Balance 2,437,880.00
11
Be innin Balance
2,437,880.00
Park Dedication 210,000.00
Earnin s (3% of be innin balance 73,136.40
Total Available 2,721,016.40
2004 Ex enditure (475,000
End Balance 2,246,016.40
1
Be innin Balance
2,246,016.40
Park Dedication 105,000.00
Earnin s (3% of be innin balance 67,380.49
Additional Earnin s, artnershi funds 50,000.00
Total Available 2,468,396.89
2005 Ex enditure (925,000.00
End Balance 1,543,396.89
11~
Be innin Balance
1,543,396.89
Park Dedication 105,000.00
Earnin s (3% of be innin balance 46,301.91
Total Available 1,694,698.80
2006 Ex enditure (815,000.00
End Balance 879,698.80
36
II
Be innin Balance
879,698.80
Park Dedication 105,000.00
Earnin s (3% of be iruiin balance 26,390.96
Total Available 1,011,089.79
2007 Ex enditure (165,000.00)
End Balance 846,089.76
II:
Be innin Balance
846,089.76
Park Dedication 105,000.00
Additional Earnin s, artnershi funds 50,000.00
Earnin s (3% of be innin balance 25,382.69
Total Available 1,026,472.46
2008 Ex nditure (460,000.00
End Balance 566,472.46
37
Sl .~. ~i '
' city of eagan MEMO
TO: Tom Hedges -City Administrator
FROM: Ken Vraa -Director of Parks and Recreation
Jeff Asfahl -Superintendent of Recreatio~~-
DATE: March 18, 2003
SUBJECT: Background for Tobacco Free Initiative Policy Consideration
In December of 2002 the APrC requested that they take the time to meet directly with the City
Council to discuss the Tobacco Free Initiative. Prior to that, the APrC had worked on the
initiative since April of 2002. The following information provides a historical review of the
matter to best prepare for a joint meeting on the topic between the City Council and the APrC.
In Apri12002 representatives from the Tobacco Free Youth Recreation (TFYR) and the
local Clean Air For Eagan (CAFE) organizations presented information related to the
initiative of establishing Tobacco Free policies in recreational settings. The topic was referred
to the Recreation Subcommittee and subsequent updates were given at APrC monthly
meetings. The Commission directed the subcommittee to formalize a recommendation
according to standard practice for APrC consideration at the September 2002 meeting.
Over the course of two subcommittee meetings, the following was determined:
The sub-committee believes the relationship between recreational settings and the
factual effects of tobacco contradict one another and therefore took a position that it is
reasonable to expect that a Park and Recreation system would promote healthy
settings.
• Additionally, the subcommittee recognized that the youth athletic associations have
guidelines that prohibit the use of tobacco at their activities and that the local schools
have policies that prohibit the use of tobacco on their grounds.
• Considering the above, the subcommittee felt that it is reasonable for Eagan Park
facilities to have consistent expectations.
3~
• The committee favored an approach of awareness and support, but not necessarily a
city ordinance.
APrC DISCUSSION/RECOMMENDATION:
The subcommittee reviewed several example policies from 12 other communities that have
implemented a tobacco free policy. The subcommittee developed the following policy statement
for consideration and presented it to the full APrC for discussion:
~~~T
Eagan Parks and Recreation
Policy Statement
Subject: Prohibition of tobacco product use at City of Eagan outdoor facilities and venues
that are host to youth activities.
Purpose: The Eagan Parks and Recreation Department believe that tobacco use in the
proximity of children is detrimental to their health. As responsible adult citizens this
policy demonstrates our commitment towards a healthy environment for our youth.
Implementation: Tobacco use is prohibited at outdoor recreation facilities owned by the
City of Eagan where youth activities are being conducted. This includes: playgrounds,
athletic sites, winter warming shelters, and skating/ tubing facilities. The Parks and
Recreation Department will post appropriate signage.
The APrC reviewed the above information at their September 16, 2002 regular meeting. This
policy was recommended to be forwarded for consideration of adoption by the City Council. This
motion did not pass unanimously. Two commission members that were in attendance were
opposed. This recommendation was perhaps a compromise position as some Commission
members felt even stronger about prohibiting tobacco and others were less interested in any such
initiative.
City Council reviewed this recommendation at special meeting held November 12, 2002. Their
direction at that time was to have staff bring a policy modeled after the Eagan Athletic
Association policy and gather information related to how the city of Bloomington has dealt with
the issue in their parks and facilities.
39
In December of 2002, a subcommittee of the APrC met to review progress on a number of items
they had been working on. At the December 2002 regular meeting of the APrC it was suggested
by the subcommittee that perhaps a meeting between the City Council and the APrC would be
wise to discuss the topic together. The APrC concurred.
The local CAFE organization and a representative of TFYR have been interested in the progress
of this matter. Staff is also aware that the CAFE group has presented their organizations beliefs
and goals to the Eagan Athletic Association. The Eagan Athletic Association has guidelines that
prohibit tobacco use by coaches and spectators.
You will notice that the TFYR organization has been successful in several communities
establishing tobacco free initiatives. Some are park policy statements and others have ordinance
status. The APrC recommendation calls out for only a policy.
Please also find enclosed:
- Summary of APrC sub-committee meetings.
- November 12 City Council minutes & background info. on Bloomington's ordinance.
- EAA goals.
- TFYR & CAFE correspondence.
- TFYR informational materials.
Please feel free to contact Jeff or myself if you need any further information.
~D
APrC
Recreation Sub-committee
Meeting Summary from June 11, 2002
As requested by the APrC, the subcommittee met to explore ideas related to discouraging
the use of tobacco in recreational settings:
The subcommittee discussed the sensibility of understanding the relationship between
recreational settings and the factual effects of tobacco contradict one another and
therefore took a position that it is reasonable to expect that a Pazk and Recreation system
would do all that it could to promote healthy settings.
While discussing a responsibility to encourage supportive environment of tobacco free
zones - it was questioned that perhaps a similaz stance on alcohol made sense as well.
The committee favored an approach of awazeness and support not necessarily relating to
an official ordinance. The following was recommended for APrC discussion.
The committee suggests that the following locations be identified and signed (somehow).
Athletic sites where youth participate (this will be tricky at some locations, as
many sites serve youth and adult programs )
Playgrounds
Warming shelters
Additionally, the committee suggested that the opportunity should be taken to promote
the awazeness on pertinent promotional materials.
The following was drafted. It was suggested that the signage could be done via some
unique symbols rather than wording. Examples of this may be available for review at the
June 17 meeting.
L </~ A~,
r.~~
e erbage:: Eagan Park and Recreation
Programs take place in tobacco and alcohol free zones.
signage: Eagan Parks and Recreation promotes and supports tobacco and alcohol
free zones where youth are present.
The committee was also interested in understanding how this approach matched what
other communities have taken. (Staff will investigate this comparison.)
It was also suggested the perhaps the local CAFE group and the TFYR organization
could help with support for signage.
~f/
APrC
Recreation Sub-committee
Meeting Summary from August 13, 2002: Tobacco Free Policy Consideration
As requested by the APrC, the sub-committee met for the second time to further explore issues
related to implementing a tobacco free policy.
The sub-committee was asked to identify communities that have a policy and determine which
have an ordinance or a Park Policy only. Included is a listing of communities that have adopted
either a policy or an ordinance.
Additionally, the committee was asked to explore signage considerations. Examples are
included. It is projected that each sign will cost approximately $30 each. How many signs are
needed will depend on a strategy for placement. The TFYR organization has a grant program to
help offset the costs associated with signage.
The sub-committee believes the relationship between recreational settings and the factual effects
of tobacco contradict one another and therefore took a position that it is reasonable to expect that
a Park and Recreation system would do all that it could to promote healthy settings. Additionally,
the subcommittee recognized that the youth athletic associations have guidelines that prohibit the
use of tobacco at their activities and that the local schools have policies that prohibit the use of
tobacco on their grounds. Considering this, the sub-committee felt that is reasonable for Eagan
Park facilties to have consistent expectations.
The committee favored an approach of awareness and support, but not necessarily relating to a
city ordinance.
The subcommittee asked staff to draft a policy statement for consideration /discussion by the
APrC. The draft follows.
Draft
Eagan Parks and Recreation
Policy Statement
Subject: Prohibition of tobacco product use at City of Eagan outdoor facilities and venues that
are host to youth activities.
Purpose: The Eagan Park and Recreation Department believes that tobacco use in the proximity
of children is detrimental to their health. Furthermore, its is believed that parents, leaders,
coaches, and officials are role models for youth and can have a positive effect on the lifestyle
choices they make.
Implementation: Tobacco use is prohibited at outdoor recreation facilities owned by the City of
Eagan where youth activities are being conducted. This includes: playgrounds, athletic sites,
winter warming shelters, and skating and tubing facilities. Appropriate signage will be posted by
the Parks and Recreation Department.
y~
Playing Tobacco Free:
May 2002
Tobacco-Free Policies For Outdoor Youth Recreation Facilities
Tobacco-free youth recreation
facilities make sense
• Secondhand smoke harms everyone and kills
thousands every year. Exposure to secondhand
smoke is the third leading cause of preventable death in
the United States, killing approximately 53,000 people
every year.
• Secondhand smoke is harmful in outdoor settings.
According to Repace Associates, secondhand smoke
levels in outdoor public places can reach levels as high
as those found in indoor facilities where smoking is
permitted.
• Tobacco-free policies help change community
norms. Tobacco-free policies establish the community
norm that tobacco use is not an acceptable behavior for
young people or adults within the entire community.
• Most Minnesota parents support tobacco-free
policies for outdoor playgrounds. A 1998 survey
showed that 68% of Minnesota parents support smok-
ingbans in outdoor playgrounds and 80% support a ban
in alt public places where children aze present.
Why are city tobacco-free policies for
youth recreation facilities so important?
• City-wide policies support groups who have existing
policies when they are using city recreation facilities.
• Since most school districts prohibit tobacco use
in all their facilities, city-wide policies create
consistency for all youth recreational facilities in
the community.
• Cigarette butts cause litter, maintenance expenses, and
can be ingested by toddlers using recreation facilities.
• Creating tobacco-free environments protects the health,
safety, and welfare of the community.
Why are tobacco-free policies effective?
• Policies reinforce to youth the message that tobacco
use is unhealthy and unnecessary behavior.
• Policies ensure that participants and spectators
are not exposed to secondhand smoke.
• Policies create an environment where leaders can
model and promote healthy lifestyle choices.
• Tobacco-free policies establish the community norm
that tobacco use is not an acceptable behavior.
The Tobacco-Free Youth Recreation initiative
'I'abacco-Free Youth Recreation (TFYR) is one of thirteen
istatewide programs of the Minnesota Youth'Tobacca
:Prevention Initiative. The TFYR program is designed to
'assist recreational groups in their efforts to model anc~
,;promote healthy tobacco-free lifestyles for young people
who are involved in communit}~-buscd recrcatinn programs:
Cities Across Minnesota Make
Youth Athletic Facilities Tobacco Free
Communities that include Rochester, Bloomington, St. Cloud,
Owatonna, and Brainerd have recently adopted tobacco-free
policies for their youth athletic facilities and playgrounds. A
tobacco-free policy sends a cleaz message that the community
cares about the health ofthe children and adults participating in
youth sports at their facilities. The policies affum that tobacco
use and secondhand smoke are detrimental to health. When
describing the rationale behind their particular park policy, the
Owatonna Park and Recreation Department stated that pazents,
leaders, coaches, and officials are role models for youth. By
refraining from tobacco use during youth activities, these role
models have a positive effect on the lifestyle choices young
people make.
Cities who have implemented tobacco-
free policies for outdoor settings
• Baxter, MN (City Council)
• Bloomington, MN (City Council)
• Brainerd, MN (Pazk Board)
• Cohasset, MN (City Council)
• Owatonna, MN (Park Board)
• Richfield, MN (Park Board)
• Rochester, MN (Park Board)
• Roseville, MN (Park Board)
• St. Cloud, MN (City Council)
• Virginia, MN (City Council)
~~
March 2002
June 2001
April 2002
January 2002
December 2001
September 2001
November 2000
December 2001
May 2002
May 2002
~ Association for Nonsmokers--MN
2395 University Ave. West, Suite 310
St. Paul, MN 55114-1512
(651) 646-3005; tfyr@ansrmn.org
k . ~ ~ ~~. i
Public Health Department
1 : cndota Road W Ste 410, West S[. Paul. MN 551 18-4771
PATRICK R. STIEG, MA CHES
Community Health Specialist
phone: 651.554.6184, fax: 651.554.6130
main: 651.554.6100
p atri c k. sti eg@ co. d akot a. m n. u s
~ O J N T T
September 20, 2002
Jeff Asfahl
Eagan Parks & Recreation Department
3830 Pilot Knob Road
Eagan, MN 55122
Dear 3eff:
C O U N T Y
HEALTH DEPARTMENT !
.l
(,~,~
w~~~ ~~
/~ ~ ,~-
~~ ~
~~ ~~
~~.
^ 14955 Galaxie Avenue West
Apple Villey, MN 55124
952.891.7500
FAX X52.891.7565
It was nice to meet you on Monday evening during the Advisory Parks Commission meeting. I
know that Clean Air For Eagan (CAFE) is very grateful for all of the work you did to help the
Commission create atobacco-free parks policy for the City of Eagan.
As I mentioned, when the CAFE citizens group was formed to address the issue of secondhand
smoke in their community, they extended an invitation to the Dakota County Public Health
Department to work with the group. As such, I have been serving as the Department
representative. Because CAFE is a rather informal volunteer citizens group, the Department has
provided them with some support in the way of maintaining their mailing list, sending out
meeting notices and minutes, etc.
As Dr. Griffin suggested Monday, I may be the logical person to serve as your CAFE contact on
the parks policy, as it moves to the next stage of possible adoption by the City Council. I am
happy to serve in that role and as a link between the City and CAFE, as well as a link to Tobacco
Free Youth Recreation (TFYR). Since I do work with and have regular communication with
both organizations, feel free to use me as your contact for any information you may need on this
matter.
As I (and Dan Ehrke from TFYR) have mentioned, resources from the Dakota County Public
Health Department and TFYR maybe available to assist the City of Eagan in communicating the
policy to the public through the placement of signage. In addition, I know that CAFE will work
in whatever way it can to make certain that people are aware of the new policy. Finally, if you
need any additional infonmation regarding tobacco-free parks policies, I can serve as your
contact to obtain it.
I wanted to clarify a couple of bits of information from Monday's Commission meeting, which
appeared to be a misunderstanding of some recent events. The first came from Commissioner
Peterson, who thought a recent court ruling involving the Minnesota Partnership for Action
Against Tobacco (MPAAT) might place a limitation on the City of Eagan adopting the parks
policy. The court ruling directed MPAAT to temporarily cease their funding of community
initiatives intended to result in the adoption of ordinances to restrict tobacco use. The ruling did
~~
r
not put any limitations on communities from adopting such polices/ordinances; just that
MPAAT's funds could not be used to fund these types of initiatives.
Secondly, Commissioner Bari referred to a resolution passed by the Dakota County Board of
Commissioners several months ago. That resolution stated that the County Board was deferring
action on any potential future proposals to restrict smoking in bars and restaurants to the State of
Minnesota. This resolution did not restrict cities within the County from adopting such
ordinances or policies, although I am aware that the Eagan City Council did subsequently adopt a
similar resolution. However, neither of these resolutions by the County or the City of Eagan
placed any type of limitation or deferment of action on the issue of a tobacco-free parks policy. I
thought this clarification might be helpful, as I know the same questions may arise again.
Again, I enjoyed meeting you this week. I'll look forward to hearing from you as this matter .
moves forward, particularly to learn when the arks policy will appeaz as an agenda item before
the City Council. If there is anything I, CAFE or TFYR can do in the mean time to make
consideration of the proposed policy by the City Council as clear and simple as possible, just let
me know.
Sincerely,
~~~ ,
~_
Patnck Stieg
Community Health Specialist
651-554-6184
patrick. stie~~co.dakota. mn.us
CfS
MINUTES OF A
SPECIAL CITY COUNCIL MEETING OF THE EAGAN CITY COUNCIL
TUESDAY, NOVEMBER 12, 2002
CITY COUNCIL CHAMBERS
5:30 P.M.
Present: Mayor Awada, Councilmembers Bakken, Carlson, Fields, and Tilley.
Staff present: City Administrator Hedges, Director of Administrative Services
VanOverbeke, Public Works Director Colbert, Communications Director Garrison,
Director of Parks and Recreation Vraa, Superintendent of Recreation Ashfahl,
Water Resources Coordinator Macbeth, Cascade Bay Manager Hunter, and Eagan
Convention and Visitors Bureau Executive Director Carton '
I. ROLL CALL AND AGENDA ADOPTION
Mayor Awada asked that an update on the Pat McCarthy property be added under Other
Business. Councilmember Bakken moved, Councilmember Tilley seconded a motion to
adopt the agenda as amended.
Aye: 4 Nay: 0 (Councilmember Carlson was not present for the vote)
II. VISITORS TO BE HEARD
There were no visitors to be heazd.
III. TOBACCO-FREE INITIATIVE POLICY/RECOMMENDATION FROM
APrC
City Administrator Hedges provided background information on the item and asked
Director Vraa and Superintendent Ashfahl to present the recommendation from the APrC
to the City Council. After presentation of the APrC Tobacco Free Initiative Policy
Recommendation, there was considerable discussion about the specific application
especially related to enforcement of an ordinance yr policy, current athletic association
policies and enforcement, and local government's role in this issue. Eagan resident and
parent Lynn Deml urged the City Council to take this opportunity to make a statement for
youth about healthy life style choices. She noted District 196 Community Education's
support for a strong statement to be made.
Mayor Awada moved and Councilmember Fields seconded a motion to direct staff to
bring a policy modeled after the Eagan Athletic Association policy back to the City
Council and to gather additional specific information about how the City of Bloomington
has dealt with the issue in their parks and facilities.
Aye: 4 Nay: 0 (Councilmember Cazlson was not present for the vote)
~6
NUV-~'r-~~~ 1' ~ ~+~ YfLI`1 ~.:lll''IMUtV 1 TY SEF7V
952563@715 P.02i04
ORDIl~TANCE N0.2001- 19
AN ORDIl~tANC'E ANYI';NDING CHAPTER S OF THE CI'Y"Y CObE AS IT
RE1..aiTES TO TOBACCO USE IIv CTIY PARKS ANI? RECREATYON AREAS
The City Council of the City of $loomingtoa hereby ordains:
Section l . That Chapter S of the City Code is hereby amended to read as follows:
CHAPTER 5
PUBLIC FACILITIES AND PROPP.RTY
~~*
ARTICLE III. PARKS AND PLAYGROUNDS
SEQ. 5.20. f , DEk'llyi'ITONS.
The following wordg or termg when used is this Article, shall have the following
meanings, tmless the conteact clearly indicates otherwise: '
r - A park, conservation area, playground, beach, recreation center or other
arcs in the City owacr, Icased or used, wholly or in part by the City for such purposes or
which is designated by the City Council as a park.
'~'obaceo~rodnct Cigarettes cis c~}eroots stg~potiuue g~ulai~ol~
cr~Dt c~~t„ady rugged and other smoian~Q tab_acco• snu#'!ti snuff~owci cavendi~t.
i~l~ and twist tobacco' iwe cut aid other chcwin¢ tobaccos; shorts, refi~s~se_riRts.
clifloin¢s, cuttin¢s, and sw~gs~of tobacco: and other kinds and rms of tob_ o,
~.,_,
greparcd~h as manner as to be suitable for~g snif~in¢ or smoking, in a pipe'
•?~grp~sper or other tobaccg-rc trd dsvices.
Th~acco use - r~}oking chewing ~riu nffi or ot~e~wise ~>; ¢ or in¢esting
~v tobacco product
~ECy 5.22. REGULATIQN~
The following regulations shall apply to aII City pules:
.••
("7) Beaches d public waters -
s:*
~~
,,,,, ~ ~ cv..+~ l ~ - .ire tsLM C:OMI`lUN 1 I Y 5ERU 9525638715 P .03/04
Ll<2_ No arson shall use tobacco cts a~aav of the itv's de$~te.~ beach
areas or other dcsieaated cool az}~ clay areas at C~~ed swimmi ¢ pools and aat~tic
~c~l1ttes. These areas shall b vosted bX,aflBropr~,ate sites and markers as d`reeted by
She Park Director.
and adopted tblis
APPRO~V~ED~:
~~ City Attorney
•.~
(1~ All persons shall obey all reasonable orders or directions of the
Park Director or the Park Director's desi~ee.
**~
(21) ~To n~cr Qn~tg~acco ~roduets },City-owned athletic nlav_
fields i?+cludiagthcir spectator ~s while the Selds are being used for organised youth
athletic evessts. These areas shall be posted by appropriate signs and markets as directed
by the Park Director. - .
s~•
~EC.~.22. PENALTY.
Any person violating [delete: any provision of this Article] subsectioas~,(9) or l ] 41
shall be guilty of a tnisdemeanoz~ then vio atioas of this Article shypunishable as
a pett,~ misdemeanor.
sloe. s.~z.oi. sEVEI~aBa.rrY.
declared_iavalid.
~f 8
pordon q~'the Article. the Ci Council hereby declares that it would have adopted this
Article and eagh section- subsectidiL senteace_ clause or phrase thereof irzesaective of
-NOV-~7-2fOe~ 15~~0 BLM COMMUNITY SERV 9525638715 P.04i04
------...., ...... ~ , ~. ~~, ~, ~ .yam ~ ,
. ~ ~ -~
I
C TY F
0 BL NIf~G
0~3 ON
Tobacco Use
Prohibited on
Athletic Field:
~I I and in Spectat~r
Areas During
Organized You~h
Athletic Event
CITY ORD. NO. 5.
A
't9
1
~~ ~.
TOTAL P.04
Parent Handbook -Goals '-
EAA Hc3Tt-iNE 65 7 -686-7005
a. Have an equal opportunity to develop and achieve with
Bylaws teammates.
Articles of b. Understand the proper definition of a team - a collection of
Incorporation players united in the pursuit of a common objective, and of
which each player is an integral member.
~ r- - '
' c. Have an enjoyable season.
~; ~
~.~ d. Provide recreational experiences that balance fun, safety,
individual athletic abilities and satisfaction from team
achievements.
e. Build character, self-esteem and personal confidence through
performing as a unit.
f. Assist all participants to develop the athletic skills and
techniques of their sport.
g. Develop and blend the particular skills of each individual into
successful team play.
2. The EAA believes that everyone involved in youth sports has a special
responsibility to model healthy behavior. Accordingly, the EAA strongly
endorses the National Youth Sports Coaching Associations standard that
coaches, players and spectators should maintain a drug and alcohol free
environment at all youth sporting events. Accordingly, there be no smoking
or alcohol use at any EAA sporting event or practice.
3. The EAA strives to see that its objectives and values are expressed by
everyone associated with its' programs.
4. It is the goal of EAA to strive to achieve 100% NYSCA certification of our
coaches.
5. The operating principles we have established are to be used to exemplify
the spirit of these principles in all we do.
About EAA I Volunteer I I n r I Contact Us (Site Mae I Other links (Home
Inhouse Sports_ I Traveling Soorts I Maos I Parents Survev
Page 1 of 1
http://vwvw.eaasports.orglAboutEAA/ParentHandborok/goals.asp 11 /27/2002
tO
Parent Goats
Handbook 1. The overall goal of the Eagan Athletic Association is to deliver a full range
Board of of youth sports programs to the residents of Eagan that:
Directors
t
C
DEC 1 3 ?O`,
~~o
www.onsrmn.org
2395 UrwersMy Averx,e West, Sane 310, S~rtit Pwl, Mr,nesoea 551141512, voice: 651.646.3005 (mc 651.646.0142 erna+:~rrrr,~~nrn.o~
_.~_.~:.~:r - - -
December 11, 2002
Mayor Pat Awada
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Mayor Awada:
On behalf of the Tobacco-Free Youth Recreation program, I'd like to commend the Eagan City Council for
studying the issue of having a tobacco-free policy for the City's outdoor youth recreational property. This
type of policy will not only protect young people from the dangers of tobacco, but it also demonstrates the
City's commitment to help reduce youth tobacco use within Eagan.
Tobacco-free policies are an effective way to reduce youth tobacco use for many reasons. They reinforce
to youth the message that tobacco use is an unhealthy and unnecessary behavior, and they establish the
community norm that tobacco use is unacceptable. Tobacco-free policies enswe that participants and
spectators are not exposed to secondhand smoke. Policies also create an environment where recreational
leaders and parents can model and promote healthy, tobacco-free lifestyle choices. With effective signage
and communication, yow new tobacco-free policy will show Eagan youth that you care about their health
and their future.
I understand that the City Council has decided to further study this issue and will be revisiting it at the
Council's December 17`s meeting. I will be in attendance for this meeting to answer any questions the
Council may have in regards to similar policies passed in Minnesota. Specifically, I can explain in more
detail how proper signage is an extremely important enforcement and educational tool. Through proper
signage, cities have been able to implement policies that prohibit tobacco use only at youth facilities and
during youth activities at facilities that are used for both adult and youth activities. I would also be happy
to give details on how the City of Eagan can qualify for our free permanent outdoor signage created
specifically for this purpose. In the meantime, if you have any questions please feel free to contact me at
(651)646-3005. Thank you for supporting tobacco-free lifestyles!
Sincerely,
l
Daniel Ehrke
Program Director ~/
~G~
I
~~ DEC
1 3 2002
~~~~~
PO Box 22002 • Eagan, MN 55122 • www.cafeagan.org
December 10, 2002
Eagan City Council
3830 Pilot Knob Road
Eagan, MN SS 122
Dear Members of the Council:
I am again writing on behalf of Cleary Air For Eagan (CAFE), regarding the proposed tobacco-free parks policy
for the City of Eagan. CAFE was surprised and disappointed by the response of the Eagan City Council to the
proposed park policy recommendation of the Advisory Parks Commission on November 12. We feel that the
Commission's recommended policy would serve as both a reasonable and effective step to protect the health of
Eagan citizens, especially our children.
One of the concerns of some Council members on November 12 was the wording of the proposed policy to
restrict tobacco use at park locations used by youth at al/ times, rather than just during the times they are being
used by youth. The Council indicated that they were not sure how effectively such a "part-time" policy could be
implemented. However, many of the recently adopted park policies in Minnesota follow this same approach.
The key to effective implementation, including compliance and enforcement, rests with clear communication of
the policy to park-goers, primarily through signage. The Council appeared somewhat receptive to having this
type of part-time policy, when you considered adopting a policy that would be in effect during Eagan Athletic
Association (EAA) events occurring at locations within an Eagan park.
We at CAFE are working to expand the number oftobacco-free public places in our city and view this proposed
action by the Council as failing to achieve that objective. The EAA already has its own policy that prohibits
tobacco use at their events. While an identical City policy (with signage) could serve to communicate the
EAA's policy, it does nothing to expand tobacco-free park areas to additional numbers of children. Should the
health benefits of a tobacco-free park policy be limited to only those Eagan children who are participating in
EAA programs?
I hope that if alternative language, designating park locations and facilities as tobacco-free when youth are
present, can be incorporated into the policy, that the Council would embrace this revised policy proposal.
While we feel the original park policy recommendation from the Commission is superior, the alternative
language designating tobacco-free park areas when they are utilized by youth, is a good compromise.
Adoption of such a policy by the City of Eagan would qualify the city to receive free signage to communicate
the policy throughout the parks from the statewide Tobacco-Free Youth Recreation (TFYR) initiative. CAFE is
also willing to assist the City in communicating the new policy'to Eagan residents. Representatives from TFYR
and CAFE will be present at the December 17` City Council meeting, when we understand the Commission's
revised policy recommendation will be considered. We want to serve as a resource on any questions about the
successful adoption of tobacco-free park policies.
Every Minnesota community that has considered adopting atobacco-free park policy has done so. We certainly
hope that our community of Eagan will be the next to take this step, for the health of our children. Thank you.
Sincerely,
David Griffin, M.D. V O~
'y~~
•
A Newsletter of Tobacco-Free Youth Recreation
Association for Nonsmokers-Minnesota
2395 University Ave. West, Suite 310, St. Paul MN 55114
(651) 646-3005, tfyr@ansrmn.org, vvcvw ansrmn.org
Vo-L. 3, No: Y ~ebrtcafy 2003
Tobacco-Free Environments for Our Parks
By Frank White,
Richfield Recreation Services
I've been in the recreation profession for about 32 years
and each of those years, 1 try to learn something new
that can improve the well-being of the community in
which I am serving. Recently, I've been amazed at the
information available on the role recreational organiza-
tions can play in reducing youth tobacco use.
I've been to many conferences, workshops and semi-
nars that have included people from Minnesota and all
over the nation, reminding us about our responsibilities
as "gate keepers" of park facilities and the environment.
Whateverthe Issue-environment, risk management,
fees, redevelopment, budgets-in Minnesota, we're
usually ahead of the rest of the country. We're usually
out front and have been recognized by other profes-
sionals as "the leaders" when it comes to the recre-
ation profession.
Now, it's time to step up as leaders again! I'm asking
each of you to take up the challenge and look at your
policies regarding tobacco use in your outdoor park and
recreational facilities.
Free Signage Available through TFYR
TFYR is excited to announce our
new permanent 12" x 16" metal
tobacco-free signage. To help
with policy implementation,
TFYR will provide these signs
for FREE to cities that adopt
comprehensive tobacco-free
policies for their outdoor recre-
ationalfacilities.
o ~`O.FRf~js
1 ~ S~ " ~*+
lbbacco Use is
I ~ I I
On This
Park Property
mmw.. ~
To qualify for the signs, the to- FREE TFYR Signs
bacco-free policy must include:
• A list of all the facilities it covers.
• A statement that all forms of tobacco use are
prohibited.
• An enforcement plan that includes a) user and
.staff notification;and b)signage.
Once a policy has been passed in your community,
send a copy of the policy and a completed order form
to Tobacco-Free Youth Recreation. You can down-
load an order form from our web site at
<www.ansrmn.or4>.
Look at these facts:
• Tobacco use is the single most preventable cause of
death in th~;~Jnited States, causing heart disease,
cancers an uoKe ~
In Minnesota, ` 6°1° ~'%gh~chool students and 33%
of middle schoo `~ !r report being exposed to
secondhand smok ~ n a weekly basis.
When children see 'adults using tobacco, they think
smoking is acc _ -and are likely to copy the be-
havior.
Cigarettes bre the most common form of litter found
in parks, beaches, and other recreation facilities.
They not only make these facilities look uninviting,
but they also cause maintenance expenses and can
be ingested by toddlers.
II Tobacco-Free Youth Recreation: II
Promoting Healthy Lifestyles
Tobacco-Free Youth Recreation (TFYR), a statewide
program of the Association for Nonsmokers-Minnesota,
assists recreational groups in promoting and modeling
tobacco-free lifestyles to youth. TFYR gives youth
recreational organizations and health professionals the
information and resources they need to promote the
tobacco-free message. TFYR offers assistance in the
development of tobacco prevention strategies, including
help with the adoption of tobacco-free policies, as well as
numerous tobacco prevention resources. Contact us to
find out how we can partner with your organization to
promote the tobacco-free message! Call us at
(651)646-3005 or email us at <tfyr@ansrmn.org>.
Tobacco-Free Parks continued on page 2 /~'
TFYR NEWS! PAGE TWO - VOLU)t7E 3, NO. 1
~_ -
Tobacco-Free Parks continued from papa i
If we take a look at all of the facts and recognize that
tobacco companies ta~~r9get young people to get them
hooked on tobacco forfFie~rest of their lives, we should
be making every effort`to eliminate tobacco use at our
outdoor recreatiorkn' 1 ~faalities
~~.. .~
Is your mission t~i,prot ct and promote the health and
wellness of the cifize sand customers of your tAm-
munity? t'
=.j ~ .
If it is, then please loin your colleagues that are al-
ready working in their communities to reduce youth
tobacco use, by adopting a tobacco-free policy for your
outdoor recreationa! facilities.
Youth Hockey Players Across the State
Pledge to Be Tobacco Free
Hockey teams from every comer of the state have been
learning about the benefits of living a tobacco-free
lifestyle, thanks to TFYR's partnership with Minnesota
Hockey, the state's youth hockey organization. This
has been part of Minnesota Hockey's effort to show that
tobacco use is
not part of the
game of hockey.
Teams received
Minnesota Wild
"Our Only Addic-
tion is the Game"
posters, a To-
bacco-Free Team
P I ed ge , a n d a Chaska Hawks Pee Wee B1
"Tips for
Coaches" sheet
that provides ideas for how coaches can talk to their
players about the dangers of tobacco use. Teams that
signed tobacco-free pledges had a chance to win Min-
nesota Wild gear. TFYR would like to congratulate all
of the teams that made the commitment to be tobacco
free and thank Minnesota Hockey for their efforts to help
reduce youth tobacco use. The three teams selected
as winners in the pledge contest are listed below:
• Chaska Hawks Pee Wee 61
• Grand Rapids Girls 15 UA
• White Bear Lake C-Squirt 1
Eden Prairie Makes All City
Property Smoke Free
Congratulations to the latest city to go smoke free.
On October 15, 2002, the Eden Prairie City Council
adopted a city ordinance that makes all city-owned
property smoke free.- This includes all public parks,
trails, and all other outdoor recreational facilities. Con-
tact TFYR at (651)646-3005 for more information on
how TFYR can help ensure that young people in your
community have tobacco-free environments to play in.
. -: Did You KnowT _
f `'
^~ The NationalYoutli Sports Coaches Association
r ": Code of .Ethics states that each coach should ~~-_~
~;. .
F provide a~sptirts environment that is free of _-
,~ ~tobacoo,,drugs and :alcohol :"
Grants Available to Help Reduce Tobacco
Use in Your Community
The Coalition for World No Tobacco Day is providing
funding to local organizations to encourage commu-
nity events and projects that will raise awareness
about the dangers of tobacco, persuade people not to
initiate tobacco use and motivate users to quit.
Grants will be awarded to support initiatives that mo-
tivate communities to action for World No
Tobacco Day (WNTD), May 31, •2003, and/or educate
the public about "Fashion &-Films," the WNTD
2003 theme. Applications•focusing on the 2003 WNTD
theme will befgive~.special consideration, but TFYR
encourages yoru~o~~sele;~,tobacco-free sports"
theme. Cont~aCa~FYR for ideas and for posters and
other resources for the day of your event.
Applicants may receive up to $2,000 (some grants
may be less). Applications must be received by March
14 to qualify for funding. Please see The Coalition for
World No Tobacco Day's web site at www.wntd.com
for more information.
~y
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city of eag~n
RESULTS OF SENIOR
CITIZEN SURVEY
EAGAN RESIDENTS
AGE 6 0 & AB OV E
SURVEYED BY MAIL,
JANUARY 2 0 0 3
Sq
KEY FINDINGS
EAGAN SENIOR SURVEY
METHODOLOGY
Printed surveys (sample attached) were mailed to more than 3,500 Eagan residenu, age 60 and
above. Names came from the City's senior newsletter mailing list (Front Porch) and from a list
purchased for one-time use from a local marketing company. They derive names from state and
national marketing databases deriving psychographic profiles, public data and other information to
identify senior population within specific zip codes.
The surveys were mailed January 13 and returned through early February. 440 responses were
received, a 12.4% response rate. In the random community wide survey conducted last summer, 400
responses were needed to have an accuracy of ±5%.
HIGHLIGHT OF FINDINGS
WHAT IS CLEAR is that many respondents know about the Community Center already. That's
good news. Many want to get involved with programs and activities potentially offered there.
Respondenu typically were female and in their 60s, but with many in their 70s, 80s and even 90s.
Respondenu typically drive, but 1 out of 4 could be interested in transportation provided. Of major
significance to programrrring is that many seniors are alone, living singly. Many, many seniors are
interested in volunteering. The results will need to be analyzed further, but below are some of the
more pertinent findings.
KEY FINDINGS
~l 77% know about the Community Center
~ Significant interest in and opportunity for involvement in new center
~ 87% drive, but up to 24% likely or possibly interest in transportation
~ 64% of respondents were female, 36% were male
~ 41% of seniors are single or widowed, 59% in two-person household
~ 43% of those returning surveys were willing to volunteer
6U
SPECIFIC FINDINGS
Seniors were asked what activities they would use in the new Eagan Community Center.
TOP FIVE
Activities Seniors Would Lke
In New Convnuni Center N of Participanu
1. Gym/Wallting Track 205
2. Lone Oak (senior) Center 203
3. Group Exercise 148
4. Weights/Cardio 127
5. Bandshell 119
^ Tape 1: Arreraties Seraon Wand UseAt Carmmity Center.
28% of respondents had additional programslamenities they would like to see offered. In order,
those fell primarily into:
1. Educational informational oppomtrlities
2. Exercise/relaxation
3. Hobbies
4. Games
5. Entertairur>,ent/Travel/Social Activities
Within those categories, here are new activities that most interested respondents:
New Offerings Seniors Specific Types of Programs
Would Likc To See Most Mentioned
1. Educational Genealogy, financial
info, wills/estates, hand
& foot care, health &
diet, speakers on health
concerns & medical
info, arc &painting, city
information
2. Exercise/relaxation Water swimming,
Yo a/Tai Chi, we' hts
3. Hobbies Crafts, photography,
dance, and arde '
4. Games Bridge, Checkers/Chess,
Scrabble
5. Ente+*ain~nt Music & theater, shoe,
local day trips though
some asked for camping
and casinos
. Table 2: Nez.~~ seniors ~cx~ld like toss
6/
Seniors were also asked existing programs they participate in. While a number of survey
recipients did not answer this question, those who did said:
TOP FIVE
Existin Senior Pro rams You Parcici ate In N of Panicipanrs % of Respondence
1. Trips 65 21%
2. Wednesday Ciry Hall 41 13%
3 McDonald's club 29 9.2%
4.Oakwoods 17 5.4%
5.Other (including O'Leary, dances,
& club 45 14.3%
Didn't know about 117 26.4%
. Talae3: ExrstingSernrnPmgrarra Pa7az
Seniors were asked how they currently find out about senior programming and how they would
like to learn of such activities.
TOP FOUR WAYS SENIORS CCJRRENTLY
FIND OUT ABOUT PROGRAMS % of
Res ndence
1. Front Porch Newsletter 34.2%
2. Local paper 30.5%
3. Word of mouth 12.4%
4.Other (including Cable TB, Web
site and other senior activities 12.5%
Haven't Seen Anything 10.3%
. Tal~'e 4: Cr-m~errt zPUys serrion firm ara a&ar~ prr~grarra.
TOP THREE WAYS SENIORS PREFER TO
GET ACTIVITY INFO % of
Res ndence
1. Front Porch Newsletter 54%
2. Mail 19%
3. Local paper 17.1%
Also want info in senior center lobby
. Tate S: Wads serrirns zeauld like to fiald art a prograrra
6~
4
Seniors were asked the desired hours of operation for the Lone Oak Senior Center. It is possible
some respondents construed this to mean hours of operation for the entire Community Center.
TOP FIVE
Recomme~ed Hour For Lone Oak
Gentei'
Pese~age Menrioned
1.9AM-5PM 12.8°~
2. 9AM-9PM 12.4%
3.9AM-3or4PM 14°k
4. 8 AM 8 PM 6.1%
5. Tie: 8 AM - SPM
8 AM - 10 PM 6%
6°k
Most wanted daytime hours
an re between 6 AM and 6P 51%
.Table 6.• Desir~l buns cf operation "'May lxaze interpirtal as hacrs for a~rrmrrAty
center as a whale
Seniors were asked at what age one becomes a senior.
Age You Become A Senior % of
Res ndenu
1. Age 60 31%
2. Age 65 36%
3. Age 55 20%
4. Age 70 3%
5. Age 80 3%
Comments: At least one person
said age 100; others said, "anyone
older than me," "after retirement,"
"when they think they are," and "65-
75 de en ' on health."
^ Tala~e 7.• A~ 017e Banvrt3 a Senior.
Approximately 45% of seniors responding to the survey are in their 60s. Nearly 43% are in their
70s. A breakout of age ranges is listed below.
AGE of RESPOI~IDENfS" %
Age 60.64 18.4%
Age 65-69 26.3%
Age 70-74 24.4°k
Age 75-79 18.2%
Age 80 -90 12.5%
^ Tape 8.• A ge gFSurtey Partiat~zrns. Nate• May rece add to 100 % because
rawzling
5
63
~~ f ~~
-city of eagan
MEMO
TO: Ken Vraa, Director of Parks & Recreation
FROM: Jeff Asfahl, Superintendent of Recreation
DATE: February 13, 2003
SUBJECT: CDBG Scholarship Concept Considerations
As requested, please find the following information related to consideration of the development
of a scholarship program supported by CDBG funds.
After consultations with Mike Ridley and Lee Smith of the H.R.A., it has been determined that a
city- wide scholarship program funded with CDBG funding is possible. Funding is based on
income eligibility not residency. According to Lee Smith, CDBG funding for a scholarship
program will require documentation and reporting that is more intensive than the current
scholarship program procedures used by the department of Parks and Recreation.
Currently, Eagan Parks and Recreation offers a scholarship program that utilizes funds generated
from non-resident fee use of athletic sites. Additionally, on occasion funds are available from
organizations such as the Eagan Foundation to support scholarship requests. During 2002,
approximately $2000.00 was awarded for scholarship requests for general recreation program
services. (The fund generated $ 1940.00) Youth development program offerings supported by
collaborative grants offer approximately $1000.00 per quarter in scholarship support.
As explained by Lee Smith of the H.R.A. CDBG funding for a scholarship program will require
the following:
- An application form to be filled out by the requestor. (An example is attached.)
- Proof of eligibility (pay stub, w-4, etc. existing program paperwork form another service
area that would prove eligibility) (eligibility guidelines attached)
- Annual reporting of scholarship dollars awarded.
- Listing of recipients with documented support of eligibility.
- Development of policies related to the amount of scholarship award, and limits on
frequency and or dollar amount per participant.
These requirements will increase paperwork and staff time, and may cast a bureaucratic
appearance during a time when constituents are expecting efficiency. We have some experience
with application and documentation, but none as intensive as CDBG requirements.
6Y
One alternative could be: to develop a scholarship program supported by CDBG funds, and
continue with the departments existing scholarship program that is less bureaucratic and may
serve a specialty short-term financial crisis or circumstance that does not meet the more stringent
application and reporting requirements of the CDBG.
6s
Proposed Partnerhip and Land Acquisition
For Caponi Art Park and Learning Center
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In order to help us determine your interests and availability, please fill out the grid. Begin by checking the
boxes to the left, indicating any/all activity you would likely participate in within the next year, if offered. Work across
the grid from each selected activity, circling the location, day, etc. you would prefer for each. Your answers will help
determine programs which may be planned at the Lone Oak (senior) Center/Community Center.
GRID
Games/Clubs/ At cmty ctr Preferred Day(s) Preferred Time(s) Frequency
Activities
^ Card games of interest Yes No M-F Sa Su Any Morn. Aft. Eve. Any Weekly Monthly Qtrly
(500, brid e, etc.)
^ Games of interest: Yes No M-F Sa Su Any Morn. Aft. Eve. Any Weekly Monthly Qtrly
(Bin o, Risk, etc.)
^ Clubs of interest: Yes No M-F Sa Su Any Morn. Aft. Eve. Any Weekly Monthly Qtrly
book, crafts, etc.
^ Dances Yes No M-F Sa Su Any Morn. Aft. Eve. Any Weekly Monthly Qtrly
^ Pot Luck Yes No M-F Sa Su Any Morn. Aft. Eve. Any Weekly Monthly Qtrly
~W ~ ~ ~. °~C7C7~~w~00 .~U o ~,o ~ 3~ o
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Return Address:
Eagan Senior Questionnaire
Volunteer Information
Eagan City Hall
3830 Pilot Knob Road
Eagan, MN 55122
Would you consider volunteering
to work with any of the following?
^ Teens or youth
U Lone Oak (senior) Center
(Committee, board, phones/
reception, etc.)
L7 Local efforts (mailings, siren
monitoring, etc.)
^ Other, please specify
Would you consider sharing/
teaching a skill you have to other
seniors?
^ Yes ^ Maybe ^ No
What Skill(s)
Place
Postage
Here
These committees are being
organized. Please check any you
would likely participate in.
^ Craft Groups ^ Book Club
^ Celebration/ ^ History/
Sympathy Scrapbook
^ Cards/Games ^ Other,
Please List
Would you like to receive the
senior newsletter From the Front
Porch?
^ Yes ^ No ^ Already receive
Your Name:
Phone: