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06/24/2003 - City Council Special
AGENDA SPECIAL CITY COUNCIL MEETING Tuesday June 24, 2003 5:30 p.m. Eagan City Hall Community Room I. ROLL CALL & AGENDA ADOPTION II. VISITORS TO BE HEARD III. FINDINGS OF FACT /COMPREHENSIVE GUIDE PLAN AMENDMENT, 6.29 ACRES, SECTION 10, DELTA DEVELOPMENT IV. CEDAR GROVE REDEVELOPMENT LAND ACQUISITION COST STUDY V. REVIEW GENERAL FUND OPERATING BUDGET INFORMATION 7:30 p.m. VI. JOINT ADVISORY PARKS & RECREATION COMMISSION ^ Presentation of Holz Park Master Plan ^ Report on Caponi Art Park Property Acquisition ^ Burr Oaks Trail Proposal VII. STAFFORD PLACE ON-STREET PARKING SIGN CRITERIA VIII. BUILDING SECURITY SYSTEM UPDATE IX. OTHER BUSINESS IX. ADJOURNMENT ~~Sl ~~~ city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 20, 2003 MEMO SUBJECT: SPECIAL CITY COUNCIL MEETING -TUESDAY /JUNE 24, 2003 A Special City Council meeting has been scheduled for Tuesday, June 24, at 5:30 p.m. Mayor Geagan asked that I pass on to the City Council his acknowledgment that the Council has directed a number of issues to this meeting. Therefore, he noted the importance of staying on task in order to provide enough time for each agenda item. The following items are scheduled for consideration. FINDINGS OF FACT /COMPREHENSIVE GUIDE PLAN AMENDMENT, 6.29 ACRES, SECTION 10, DELTA DEVELOPMENT The City Council considered the Delta Development application for a Comprehensive Guide Plan Amendment to change the land use designation of 6.29 acres from O/S -Office/Service to MD - Medium Density to allow for a development consisting of 42 townhome units and six (6) buildings located on the east side of Pilot Knob Road and south of Northwood Parkway in the SW '/< of Section 10, at the June 17, 2003 regular meeting. It was the direction of the City Council to prepare a Finding of Fact for Denial. Due to timing issues associated with the 60-day agency action requirement, the Council directed the City Attorney to prepare Findings of Fact, Conclusions and Resolution to be acted upon at the June 24 Council work session. The Findings of Fact, Conclusions and Resolution aze enclosed on pages ~ through ~~ . ACTION TO BE CONSIDERED: To adopt the Findings of Fact, Conclusions and Resolution to deny the Comprehensive Guide Plan Amendment proposed by Delta Development. CEDAR GROVE REDEVELOPMENT LAND ACQUISITION COST STUDY At the May 13, 2003 Special City Council meeting, a presentation was made by Paul Bakken, Bakken Properties of Minnesota, LLC, for a potential lazge scale development of the Cedar Grove Redevelopment Area. Mr. Bakken gave a presentation to the City Council which includes the product that his company envisions for the Cedaz Grove Redevelopment Area, including Boston "Beacon Hill" style use, which would include mixed use residential and commercial properties, all of which would include a modulaz design. As a part of the presentation and City Council discussion, Mr. Bakken encouraged the City to consider performing a land aggregation and preparation cost study for the area and, pending the outcome of the study, begin the process for a master development agreement. After some dialogue by the City Council and a presentation of goals by Mr. Bakken for the study, a special action was taken by the City Council to direct staff to enter into a study to "1.) Determine a sale price for a developer's acquisition (assembly and demolition); 2.) Timeline; and 3.) Financial realities for the Bakken proposal". Enclosed on page is a map identifying the TIF district and each of the individual pazcels. Director of Admini ative Services VanOverbeke, has completed the assembly of costs incurred to date to acquire the 13 properties by the City and projected that information to the other parcels in the TIF district. Enclosed on page ~ is a copy of the actual costs to date on the 13 parcels purchased by the City. Enclosed on pages ~ and ~ is a copy of the projected costs for the 62 pazcels that are in the district under private ownership that are presumably to be acquired for redevelopment at some future time. Those costs aze projected at both 2.0 and 2.5 times the Payable 2004 Estimated Market Value to establish a likely range of costs. On page ~ is a copy of parcels previously owned by the City, under the ownership of the developer, or not expected to be acquired. Finally, enclosed on page ~ is combined information for all 83 parcels that can be aggregated as desired. Each of the pages includes a calculation to determine squaze foot costs. Mr. Jim Prosser of Ehlers an Associates reviewed the information and provided the memo enclosed on pages ~ and ~ giving a response to the information as well as the update on general project issues. Mr. Prosser will be at the meeting to answer any questions the City Council may have about the redevelopment. DIRECTION TO BE CONSIDERED: To review the information and provide appropriate direction or action to City staff. (There is no specific action required or proposed on this item until the City Council provides further direction.) REVIEW GENERAL FUND OPERATING BUDGET INFORMATION At the May 21, 2003 Special City Council workshop, the City Council discussed the upcoming process for the 2004 budget preparations. An opportunity was given for each City Councilmember to voice their concerns, questions and expectation for the prepazation of the budget, which the Council as a whole then discussed. Included in the discussion were questions about reform, revenue projections, use of reserves and philosophies on budget reductions. The City Administrator provided the Council with a budget schedule, noting that all budgets were due by departments to the City Administrator on Friday, June 6. Recognizing that the budget is a comprehensive process requiring meetings and review by the City Administrator, a detailed budget would not be available until eazly August for Council review. However, to meet some of the expectations and provide public policy guidance, the Council requested that Executive Summaries for each department be prepared for review and direction at the June 24 workshop. Enclosed on pages ~ through ~ is a copy of a budget narrative with supporting exhibits and Executive Summaries for each department that address questions about reform, revenue a projections, use of reserves and philosophies on budget reductions as discussed and guided by the City Council at the May 21 meeting. The City Council has asked that there be check points to provide public policy direction to the City Administrator and Department Directors throughout the budget development process, which is the intent of the June 24 meeting. Again, and as a reminder, the detailed review and meetings with Department Directors on all the proposed budgets will occur after the June 24 meeting during the month of July by the City Administrator. ACTION TO BE CONSIDERED: To provide public policy direction relative to further development of the 2004 General Fund Operating Budget. JOINT ADVISORY PARKS AND RECREATION COMMISSION There are three (3) agenda items that were directed by the City Council for review and consideration by the Joint Advisory Parks and Recreation Commission. Those items are as follows: Holz Farm Park Master Plan In late October of 2002, Council directed the City to begin the master planning process for Holz Farm Park. In December, Council approved Brauer and Associates as the firm to conduct the study. Since that time, the consultants met several times with members of Friends of the Farm, the group of volunteers who conduct stewazdship of Holz Farm, and have had two meetings with the neighboring property owners in the vicinity of Holz Farm Park. Meetings allowed neighbors and stakeholders of the property to provide input into the plan, making suggestions that would enhance both the neighborhood and the historic farm site. The Consultants will be presenting their recommendations, possible phasing of the plan over the next several years as well as projected costs. Attached as pages through ~ is the consultants report, which will be presented to the City Council at the June 24 meeting. Caponi Art Park Collaboration Review In April of 2003, Council met with Tony Caponi regarding a proposed collaboration between the City, the Art Park Trustees (and later, possibly, the Board) and Macalester College. The Council directed the APrC to investigate several aspects of the collaboration as proposed by Caponi, including public purpose, governance, operations and organization, and funding. The APrC broke into several subcommittees to discuss these various aspects, meeting nine times over the course of April and May. In June of 2003, the subcommittees came together to coordinate their findings, preparing the material for the "findings document" to be reviewed by Council as a tool for their decision- making process. 3 Attached without page number is the commission report, which will be presented to the City Council at the June 24 meeting. Also attached on pages ~ through ~is City Attorney Dougherty's review of pwchase agreements and installment payments relative to land acquisition. Bur Oaks Trail Study The Council had charged the APrC to undertake a study into possible improvements to the Bw Oaks Park trail system and to report back their findings. Staff conducted a public meeting, inviting residents of the area to provide input into the project. 30+ neighbors participated in this meeting. The item was placed on the APrC agenda in April to gather more public input and hear concerns. One neighbor attended this meeting. To gather yet more input, the Parks Commission continued the Bur Oaks Trail item to the May meeting, and the neighbors who had attended the first meeting were noticed. A petition was received from area residents in support of the trails as unfortunately, the commission meeting occurred on the same night of an important school activity. Attached on pages ~ through ~ is the memo that went to the Commission at its May meeting. The Commission would ike to discuss the study with the City Council as an update. No formal Council action is needed. The Advisory Parks and Recreation Commission is scheduled to appear before the City Council at approximately 7:30 p.m. and will present information on all three (3) topics that were directed by the City Council. DIRECTION TO BE CONSIDERED: To provide direction on each of the Advisory Parks and Recreation Commission recommendations as follows: 1.) Holz Farm Master Plan-Accept consultants report and provide any further direction to the APrC ; 2.) Caponi Art Park Property Acquisition-Accept the APrC report, discuss the findings, and provide any further direction to the APrC; 3.) Bw Oaks Trail Study-Discuss the Bw Oaks Trail Study with the APrC and provide any further Council direction. STAFFORD PLACE ON-STREET PARKING SIGN CRITERIA On May 20, the City Council passed a motion directing staff to install a parking by permit system in the Stafford Place neighborhood from 8:00 a.m. to 9:00 p.m., 7 days a week on the mailbox side of the street, and parking by permit only on the non-mailbox side from 8:00 a.m. to 3:00 p.m. when school is in session. In order to implement this permit system, the following things need to occur: 1. A formal permit issuance program and procedure must be established by the City and approved by Council before permits can be issued. 2. A City Ordinance must be formally adopted based on the permit policy criteria to enswe the new parking restriction program is enforceable and defensible in the courts. 3. New signage must be manufactwed and installed (4-6 weeks lead time for specialty signs). Enclosed on page ~, from the City Attorney's office, is a matrix providing various options for the Council to consider in defining the appropriate policy to be used as the basis for the ordinance. It is anticipated that the ordinance would be presented to the Council for formal adoption at the July 15 Council meeting. This is the latest that will allow the signs to be installed by mid-August, the start of the fall football season at the high school. The City Attorney will be available to help identify and clarify the various issues for Council's consideration. No notices have been sent to the neighborhood for this meeting; however, properties will be noticed if a meeting is scheduled to consider the ordinance adoption. ACTION TO BE CONSIDERED: Provide direction regarding the scope and content of the Permit Pazking Policy. BUILDING SECURITY SYSTEM UPDATE Over the past two plus years, staff and more recently staff and a security consultant have been working on available options to provide additional building security at certain City facilities. After numerous meetings and research, final specifications for An Integrated Security System Project were completed in late April. Since that time, staff has been waiting for an opportunity to place the item on a City Council workshop to provide an update and to receive City Council direction. The project contemplated in the specifications includes an access control system, alarm integration to the Police Department Orbacom System, a photo ID system and human resource employee data base integration. The new access control system would be incorporated at the Police Department, City Hall and at the Civic Arena. The new system would replace and upgrade the somewhat antiquated access control system in place at the Police Department installed when the new facility was built and would also be expanded to include City Hall and the Civic Arena. The photo ID system would cover all City employees. The system design is intended to enhance security for both facilities and personnel. Early consideration was given to also incorporating the treatment plants, maintenance facility, Cascade Bay and the Community Center into this proposed system. However, the treatment plants have systems in place and are well served at this time and the unique operations at the maintenance facility make improvements extremely expensive with what appeaz to be marginal safety and security improvements. Independent systems are also in place at Cascade Bay and the Community Center. The project included in the specifications provides for the base system and could be expanded at some future time, if desired. The estimated costs based on the specifications as developed are as follows: City Hall Police Civic Arena Project Total Floor Plans-Conversion Project Management Grand Total $ 63,435 86,415 23,685 $173,535 1,000 20,824 $195,359 In addition to these estimated capital costs there would also be City provided computer hazdwaze and some on-going operational requirements, primarily in the form of personnel time. The most appropriate funding source for the project would probably be the General Facilities Renewal and Replacement Fund. That fund, financed primarily by a portion of the tax levy, was set up to provide resources to allow for major repairs, e.g. new roofs, new furnaces, etc. for general City facilities. Those types of repairs and enhancements become too costly to incorporate periodically into the annual operating budgets. The 12-31-03 year end balance in the General Facilities Renewal and Replacement Fund is projected to be approximately $300,000. To date staff has not been able to identify any potential homeland security grants available to assist with the cost of this type of project. While this investigation and potential project development has been proceeding, employees have been wearing identification badges and a culture of challenging unidentified visitors and keeping appropriate doors locked as much as possible has been encouraged. Existing security could also be enhanced through increased signage creating more clear expectations of areas open to visitors and through a systematic program of re-keying locks. Director of Administrative Services VanOverbeke will be present to answer questions about the process or contemplated security improvements as contained in the specifications. DIRECTION TO BE CONSIDERED: To provide direction to staff to continue with this project through advertising for bids or to direct that the project be placed on hold or cancelled due to budgetary considerations. /s/ Thomas L. Hedges City Administrator BEFORE THE CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA FINDIIV'GS OF FACT, In Re: Application of Delta Development CONCLUSIONS AND for a Preliminary Subdivision, Comprehensive RESOLUTION Guide Plan Amendment and Preliminary Planned Development This matter came before the Eagan City Council at its meeting of June 17, 2003. The Council received and considered the May 21, 2003, Planning Report; input from City staff; minutes of the public hearing held by the Advisory Planning Commission on May 27, 2003; together with all existing files, records and prior proceedings and material as presented to the Council. Mark Parranto represented or appeared on behalf of Delta Development at the public hearing held by the Advisory Planning Commission and at the meeting of the City Council on June 17, 2003. Based upon all the files, records and input presented at the meeting, the City Council makes the following Findings of Fact, Conclusions and Resolution. FINDINGS OF FACT 1. Glen Ponds, III, is the owner of Lots 4 and 5, Block 3, Effress Addition and Lot 1, Block 2, Effress Second Addition (the "Property") 2. Delta Development (the "Applicant") submitted applications to the City requesting: (1) a Comprehensive Guide Plan Amendment to change the land use designation of the Property from O/S, Office Service to MD, Medium Density within the Special Area; (2) a rezoning of the Property from PD, Planned Development and GB, General Business to a Preliminary Planned Development for the construction of 42 townhome units in six buildings; and (3) a Preliminary Subdivision to subdivide the Property into seven lots (six lots for the construction of the buildings and one lot as common property within the development) (the "Project") 3. As part of the Comprehensive Guide Plan update in 2001, the Property was designated Special Area 4, and recently the City adopted amendments to the Special Area 4 Land Use Plan identifying the Property as O/S, Office Service. 4. In 2000, Lot 1, Block 2 Effress Second Addition was created by agreement with the owner and was zoned Planned Development, identifying the parcel as LB, Limited Business. 5. Lots 4 and 5, Block 3 Effress Second Addition have been zoned GB, General Business, since the mid 1470's. 6. The Property is surrounded by the following land use designations: to the north is HD, High Density; to the west is O/S, Office Service; to the south is O/S, Office Service and to the east lies 35-E. 7. The existing uses surrounding the Property include Glen Pond apartments to the north; a senior assisted living apartment/restaurant/office buildings to the West; a hotel, bank and daycare to the South and 35-E lies to the East. 8. Northwood Parkway forms the northerly boundary of the Property and separates the Property from the Glen Pond apartments. Northwood Parkway has been constructed, at its intersection with Pilot Knob Road, and exists as a right of way for an extension to the east, where a future bridge is planned over 35-E. 9. Northwood Parkway will be a community collector roadway providing a physical separation between the residential apartments to the north and the Office/services uses to the south. 10. The existing Land Use Plan designation was made residential for the properties lying north of Northwood Parkway to be consistent with already established apartments. 8 11. The Land Use Plan designation for the Property was recently made O/S, Office Service to maintain consistency with the light commercial uses that exist south of Northwood Parkway. 12. At the Advisory Planning Commission meeting of May 27, 2003, the Applicant requested that the subdivision application be withdrawn, and later requested in writing that the application be continued indefinitely. 13. By unanimous vote, the Advisory Planning Commission recommended denial of the Comprehensive Guide Plan Amendment. 14. By unanimous vote, the Advisory Planning Commission recommended a denial of the Rezoning of the Property. 15. Under Minn. Stat. §473.865, the City is prohibited from rezoning the Property, if such rezoning creates a conflict with its Comprehensive Guide Plan. 16. Pursuant to Minn. Stat. §473.864, an amendment to the City's Comprehensive Guide Plan requires review and approval of the Metropolitan Council prior to adoption. CONCLUSIONS 1. The matter is properly brought before the Eagan City Council. 2. Northwood Parkway's extension across I-35-E will function as a major commercial traffic carrier, and thus forms an appropriate bamer between residential uses to the north and commercial uses to the south. 3. The existing O/S, Office Service Land Use Plan designation is appropriate as it maintains the core commercial node of the City's central area. 4. The O/S, Office Service Land Use Plan designation is consistent with the existing commercial uses to the west and south of the Property. 9 5. The Applicant has provided no evidence to suggest that the recent amendment to Special Area 4, designating the Property as O/S, Office Service, was done either in error, was a mistake, or that circumstances have materially changed. 6. The Applicant has provided no evidence to suggest that the anticipated use of Lot 1, Block 3, Effress Second Addition, which was negotiated with the owner in 2000 is in error or a mistake, or that circumstances have materially changed. 7. The Property retains a viable use as O/S, Office Service. 8. The greater weight of the evidence supports a determination that the Property should retain its O/S, Office Service Land Use Plan designation. 9. A decision to deny the amendment of the Comprehensive Guide Land Use Plan designation from O/S, Office Service to a Preliminary Planned Development for residential development prohibits the City from implementing a rezoning of the Property to Preliminary Planned Development for residential purposes. RESOLUTION The City Council of the City of Eagan does hereby resolve that the Applicant's request for an amendment to the City's Comprehensive Guide Plan to change the land use designation of the Property from O/S, Office Service to MD, Medium Density is hereby denied, and does hereby further resolve that the Applicant's request for a rezoning of the Property to Preliminary Planned Development to allow for the development of residential housing is denied. Dated at Eagan, Minnesota this day of , 2003. CITY OF EAGAN By: Pat Geagan Its: Mayor /a ~ ~ }: n t `~4:L} ` • - .~. .~10r. ~ bi ~ ~/~'-a~' f r .~~`~•~"~a-„~ F~`~1f'rr~~l~~..t ~. ,,~ '- ~'a _, d _. .... ~ rT.-1 ~~ ~ . '.~ •y/,.~ .11 S~ a fe-+.l .r . +--. s'. .. ~ .+ tfi~-. ~°i ` • 1~ ~ l ~ ~ r ".~ _ ~P ,s~V= G G C F E F 'f :~. ~ '~ ! - ~r1''_iif. ~!J~r~'~.; ~ ~ ~.; .~ ~~. 4- . .yt t mss: \ , \ ~ r ~ ~ ~'' ~ ,- y~' -! 5;., r :'Y ' , ~ fie" y~~~. - `~'~ ~ ,r ~~ N ';, `; y=am •~ a ...L •. 1i,•~-'ys -<_,\ _ \ ~/ r ./ m J `fir .~. '~~~ ti`~-"i 'j ~1~~.. ~. ~• ~ \' j y ~s .~._ ~ ~ ~ ,tom ~~~ \ ~ ~ .4 -`~~ ~~`~. •~;''' ~, '~~ \ ~.~~ 'e~ ".err - :. ••. ,z ~°' „ram •i ~_ va ~ ,. ~,~.. / j • rr4l~ ~ ~~ a s r ~ ~ r a_ ~y- _ ~ R- Myr.~(tr ~ti ~ --~ ,° i~'P ' i. 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O H 3 ~' ~_ o~°~ i O ~ N a a; a ~~ d a` E 7 N C N .3 Q V Q d ~ ~r ~ '~ N l~9 7 ~ N ~ t0 ~ N tiQW>d d x w N _d d a 0 d O O rn N u~ ~~`~~~ FREERS `~s~~ & ASSOCIATES INC O To: Tom Hedges, City of Eagan From: Jim Prosser & Stacie Kvilvang, Ehlers & Associates W Date: June 18, 2003 Subject: Cedar Grove Development Issues Ehlers & Associates has reviewed the land assembly estimates prepared by your staff. Those estimates appear reasonable. It should be noted that it is difficult to accurately estimate individual components of land assembly. The components; land acquisition, relocation and demolition vazy significantly on a per pazcel basis. For that reason, the estimates prepared by your staff should be considered as reasonable estimates in the aggregate. It is likely that the actual costs will vazy significantly for individual parcels. Therefore the estimates should be considered as general guidelines for the overall project acquisition cost and not predictors of the cost for individual parcels. The following is an update of general project issues: Ehlers has previously prepared a financial feasibility analysis for the Cedar Grove project area. The financial feasibility compared the estimated land assembly cost and assessments with the estimated developer land payment and tax increment. The principal variables in this analysis include the type of development (residential, retail, office), density and projected construction completion. That analysis indicates that the redevelopment is financially feasible given the assumptions used at the time. However, since the initial preparation of this model significant changes have occurred in the development market that adversely impacts the assumptions used in this analysis. 2. The financial feasibility model is used to compare the impacts of various assumptions on the overall project feasibility. As an example, given the downturn of the office and retail mazket it is likely that development will not occur within the schedule as originally estimated. This will reduce the increment available for project development. 3. The City has acquired a number of land pazcels required for public improvements and for future development. It is expected that these pazcels and remnant pazcels will be sold for development. The City has also advanced the funding required for the public improvements, including road improvements and streetscape. It is important to analyze the balance of the undeveloped area to assess the ability of the development to support these costs. 4. The City continues to receive requests from willing sellers for the City to purchase property within the redevelopment area. It is generally advisable to purchase property within LEADERS IN PUBLIC FINANCE Jim Prosser, CIPFA Executive Vice President/Director 3060 Centre Pointe Drive Phone: 651-697-8503 Fax: 651-697-8555 Roseville, MN 551 1 3-1 1 05 Email: jim@ehlers- inc.com redevelopment areas from willing sellers if the purchase price is reasonable, funds are available and if it is likely that development will occur in the near future. 5. Due to limitation to the Highway 13 and Cedar Grove/Silver Bell intersection, a traffic analysis has been prepared to provide a "traffic budget". This budget provides an allocation of the total traffic impact within this project area based on the development targeted by the City. Any changes in the targeted development will require a review of this traffic budget. 6. The City can maximize the value received for the sale of City owned land by assessing its economic value as part of the total development costs. A pro forma analysis will assure that the developer pays the highest land cost and receives the minimum tax increment (if any); while still permitting the developer a reasonable rate of return. The pro forma analysis will also be required to meet guidelines for tax increment districts. Based on these comments and the staff land assembly cost estimate the following recommendations are provided: Changes in the real estate market require a re-examination of the targeted development for the undeveloped portion of Cedar Grove. In addition the City Council conducted a "brainstorming" session with the EDC and the Planning Commission. It would be useful to receive a market analysis update from Maxfield Research regarding the outlook for the Cedar Grove area. This information should be reviewed by the City Council and the Council should determine if any changes should be made in the target development for this site. 2. The financial feasibility analysis should be updated based on changes in targeted development and the likely market timing. 3. The results of the analysis should be reviewed by the City Council. Consideration should be given to the need to find a funding source for the improvement project. 4. Development proposals should be solicited for redevelopment parcels based on the direction from City Council regarding targeted development. l8 . ~ tr ~ a,~ city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 20, 2003 SUBJECT: REVIEW GENERAL FUND OPERATING BUDGET INFORMATION At the May 21, 2003 special City Council workshop, the City Council discussed questions about reform, revenue projections, use of revenues, and philosophies on budget reductions. Specific direction was given to the City Administrator and Department Directors to present the Council with budget scenarios in the form of executive summaries for each department for presentation at the June 24 work session. The 2004 general fund operating budgets were submitted by department directors on or around June 6 and while time has not allowed for a detailed review of all of the budget documents the executive summaries have been prepared and are enclosed on pages ~ through ~. The executive summaries are intended to help the City Council with the overall reform and public policy decisions for both revenue and spending choices in 2004/2005. The executive summaries include a combination of reductions in operating costs and proposed personnel reductions based on the instructions to the directors to provide 2004 budget numbers at the 2003 levels after incorporating inflation and growth. All department budgets were prepared with the ongoing goals and expectations provided by the City Council at the February retreat which include the following: • Streamline City operations and staffing to reduce City costs to improve efficiencies and output; • Research the impacts of the possible reduction of non-essential services currently provided within the City's annual budget. Background The following general observations help provide background to implementation of these goals and to this budget preparation cycle and its unique challenges: • -The City of Eagan has historically been a relatively low service delivery City committed to limited government. • Numerous services that other communities are evaluating and considering eliminating as part of this economic downturn are not provided in Eagan. ~q • During Eagan's years of rapid growth, the allocation of limited resources was balanced between providing services to the development community and to current residents and new residents moving into the City. • At the same time, the commitment to low property taxes and an aggressive approach to user fees was continued and strengthened. • The combination of rapid development, gradual provision of desired, albeit limited, services and relatively low property taxes forced a healthy emphasis on creating efficiencies, a wise and limited selection of services and low cost/efficient service delivery. • The process also drove limited resources to higher priority, essential services and at the same time limited development of non-essential services. Sound operational budget management by the City Councils and staff consistently helped to generate efficiencies through the delivery of expected services resulting in very high citizen satisfaction in the City. Benchmarks While it is not always complete information and must be used carefully, it can be helpful to show comparisons with similar cities to provide benchmarks on efficiency and productivity. The following attachments are useful in making comparisons and in helping to understand Eagan's financial position and budgeting options: • Enclosed on page is a copy of the recently released State Auditor's Report for 200 expenditures showing Eagan's per capita spending lowest, relative to other cities with 50,000 or more residents. • A second measure that also provides similar information is contained in the number of employees per capita survey conducted by the City of Brooklyn Park showing Eagan wit the lowest per capita personnel complement enclosed on page • Finally, as demonstrated on page ~_, Eagan has significantly lower local property taxes than average in the metro area and the lowest local property taxes compared to any of our neighboring cities except Mendota Heights. Budgeting Process/Citizen Opinions/Reform It is in this context that Eagan undertakes the challenge of responding to the budget problem at the State and to the resulting loss of Local Government Aid (LGA) and Homestead Market Value Credit (HMVC). Although now labeled "reform" by the State, that challenge and the overall objective is the same as it has been in Eagan for a number of years and can be summarized as follows: the City has worked to deliver a balanced budget that provides the services that citizens desire and are willing to pay for at the lowest possible cost, financed by ~Q revenues, including property taxes, that are fairly collected and consistently allocated to the highest priority services. Given the size and complexity of the General Fund Budget, the inter- relationships with other funds, and diverse perspectives about services, costs, and program value, it can become an overwhelming task to formulate an appropriate and efficient budgeting process much less to formulate the budget itself. The logical and foundational question in budgeting is "what do we do, how much does it cost to do it, and are the results worthwhile?" The community-wide survey late last summer of 400 randomly selected Eagan residents in all precincts found great value in what services Eagan currently provides: - A "comparatively high" 78% of residents polled rate the value of city services as excellent or good. - A "very large" 88% rated city services in Eagan as excellent or good in comparison to their previous city of residence. - 58% rated their city taxes as about average or somewhat low. Only 3% said they were very high. - Of 11 city services rated (from police protection to snow plowing and park maintenance) every single service was rated excellent or good by at least four out five residents who had opinions. The one exception was storm drainage with 62% rating it as excellent or good. - 95% rate their quality of life as excellent or good. - One out of four residents polled could not think of a serious issue facing the city, and only two issues (growth and affordable housing) garnered double-digit responses (22% and 13% respectively.) - Two times as many residents (58%-26%) favored an increase in property taxes if it were necessary to maintain city services at their current level, but even among those who opposed a tax hike, nearly 1/3 could not name any portion of the budget they would cut and another 15% said no cuts were needed to maintain current services. Given this citizen survey information and the various options, the City Council through the public policy process is able to decide the appropriate reform by enhancing revenues, discontinuing services, modifying service delivery or implementing some combination of the choices. In challenging economic times such as today's the budget question obviously becomes even more important, and reform in that context becomes more than an option and transitions to a requirement. Unfortunately, as a result of the commitment to keep overhead costs down, accounting systems are not in place nor have resources been committed to maintain complete program costing information. Also, in general, no reliable systems have really been developed in government to provide an economic "bottom line" as to program success and efficiency. al Expenditure Target To put today's issues in perspective and to assist in determining an appropriate expenditure target, it is helpful to briefly look at historical patterns in the City. Over the last three budget years, the City's General Fund Budget including a budgeted contingency account has increase on average by 6% per year. The increases have resulted primarily from inflation and growth and are not due to any significant program expansion. Continuing that pattern generates the following numbers as possible 2004 budget targets: Illustration 1 Historical Increase from 2003 Budget: 2003 General Fund Budget $21,778,700 6% Increase 1,306,722 Historical-Projected 2004 Budget $23,085,422 Illustration 2 With State Aid Loss Increase from 2003 Budget After State Aid Loss: 2003 General Fund Budget $21,778,700 Lost 2004 General Fund Revenues __ X1,191,324) Adjusted 2003 Base $20,587,376 6% Increase 1,235,243 Historical-Projected 2004 Budget After Revenue Loss $21,822,619 To emphasize the options available to the City Council from a historical perspective, the first illustration provides fora $1,306,722 increase from the 2003 level; the second illustration provides for an increase of $43,919. The information presented in this manner begs the public policy question raised earlier in the memo, that being, "what is the appropriate level of budgeted expenditures for 2004 and can it be financed on the revenue side?" As noted, there are any number of choices available as an expenditure target, each with varying impacts on service delivery. With corresponding public policy issues and impacts, each can be financed on the revenue side. Perhaps an incremental or building block approach could ultimately be used for both expenditures and revenues leading to a balanced budget at the desired level through a process of adding and subtracting expenditure components and adding or adjusting r venue and resource options. The graphic illustration enclosed on page shows conceptually how this process could work for the development of a target 2004 Budget level compared to the 2003 Budget. The relative size of each of the building blocks or components is for illustration only and would be determined by answers to the various public policy questions. Currently, using a "0" increase from 2003 approach, information has been prepared by each department showing 2004 operating budgets at 2003 levels with a few identified exceptions. The service delivery impact resulting from those a~ departmental budgets is highlighted in the executive summaries prepared for each department as previously noted. To provide more flexibility within operations, the City Council could suspend the practice of budgeting a contingency account in the operating budget, allowing those resources to be allocated directly to operational programs. Instead, the Fund Balance could be used in the short-term to provide the contingency for unforeseen obligations. That adjustment would be particularly helpful in addressing cyclical expenditures required to be placed in the 2004 operating budget, for example, election judge compensation. Even at the overall "0" increase level, financing for those exceptions could be taken from the contingency account allowing the total 2004 budget to remain at $21,778,700 as an option. Revenue ConsiderationslLevy Limits/Levy Allocation There are a number of revenue adjustment options that would allow the 2004 General Fund Budget to be balanced at even the highest level referenced in the previous section of this memo. Upon developing answers to various public policy questions, the budget could also be approved at any other level. For perspective, the 2003 General Fund Budget is financed as follows: Taxes $15,449,770 LGA 8~ HMVC 1,191,324 Other 5,137,606 Total $21,778,700 For the 2004 budget, the $1,191,324 of LGA &HMVC disappears and the other revenue without making any public policy changes is projected at $5,178,300. The other revenue could be increased significantly by public policy decisions to increase administrative transfers from the enterprise funds or to dedicate the antennae lease revenues from water towers and reservoirs to the General Fund rather than to the Water Department. Again, it is a public policy decision and there are justifiable reasons for either approach. For taxes payable in 2003 the City chose to levy $18,527,050 which was $413,417 under the levy limit. Of the $18,527,050 levied $17,332,776 is collected from local taxpayers and the balance of $1,194,274 was credited to residential property with the money to be paid to the City by the State as the MVHC. The second part of the deal was cancelled by the State; hence the City is short $1,194,274 of HMVC in 2003. Per previous City Council action, that shortfall along with the loss of LGA ($126,794) is being covered through reduced expenditures and by using the Fund Balance. The same basic process will be played out for taxes payable in 2004. The State has determined that Eagan will receive no LGA and no HMVC while the residential properties will continue to benefit from the credit. The City will have a3 the authority under levy limits to levy approximately $19,319,691. That limit is arrived at by starting with the actual 2003 payable levy limit, subtracting the 2003 LGA and the 2003 under levy of $413,417 and adding back 60% of the LGA & MVHC reductions for 2004. Finally, from the 2004 levy limit of $19,319,691 the City subtracts the estimated HMVC of $1,194,274 because that will not be paid by the State generating a net amount of $18,125,417 available for the budget at the maximum available levy limit. There is no provision in the new levy limit for inflationary or growth increases. The calculation can be summarized as follows: 2003 Levy Limit (Base) $19,067,261 Minus 2003 LGA (126,794) Minus 2003 Under Levy (413,417) Additional Levy (60% of 2004 Loss) 792,641 Estimated 2004 Levy Limit $19,319,691 2004 HMVC Withheld by State (1,194,274) Resources Available $18,125,417 The public policy issues for the City Council relating to the tax levy are as follows: At what level up to the levy limit should the levy be certified? The decision is required for the preliminary levy certification due in September, however the answer to that question is also a significant component of the overall budget preparation. The maximum levy would generate a 4.36% increase in the City's payable 2004 tax capacity rate using 2003 tax capacity information. On the other hand, if there is a modest increase of 4.36% in the City tax capacity overall, the rate would stay constant between 2003 and 2004. An increase of more than 4.36% in the City's tax capacity would result in a decrease to the tax capacity rate. 2. How should the levy limit be allocated to the various City funds to achieve the best return to the City both in the short-term and in the long-term? Some possible levy distribution options for 2004 mpared to the 2003 payable levy are included in the table on pa e ~~. The same information is shown graphically on page Prior to determining a final General Fund Budget level the City Council may want to consider the ramifications of the overall levy limit and any possible temporary reallocations of the levy among the various individual funds. State law currently provides for the restoration of HMVC in 2005. That restoration would give the City the option of returning to the traditional levy allocation in 2005 and beyond. Fund Balance The General Fund balance as reported in the December 31, 2002 Comprehensive Annual Financial Report was approximately $12,063,000 with $2,734,000 of that amount designated for debt service through previous City Council action. The balance of $9,329,000 was undesignated and available as a contingency and to provide working capital for operations. In action earlier this year the City Council decided that the fund balance would be used in addition to training/travel reductions (estimated to save $80,000) and the hiring freeze (estimated to save $182,000) to address the 2003 loss of LGA and HMVC. The net cost to the fund balance is therefore $929,000 and, assuming a balance between revenues and expenditures from 2003 operations, a 2003 year end undesignated balance of $8,400,000 is projected. Of the estimated year end balance of $8,400,000, $246,000 is a paper entry required by accounting regulations to reflect the increase in investment value resulting from the fall in interest rates. The high end of the City's target range for the fund balance would place the desired balance at $7,488,000 (35% of the 2004 expenditures-2003 amount without contingency for this calculation). These assumptions and calculations make $666,000 available for use in 2004 to provide a contingency account and/or for appropriation. That calculation can be summarized as follows: December 31, 2002 Fund Balance $12,063,000 Minus Designation For Debt Service (2,734,000) Undesignated 12-31-02 Fund Balance $ 9,329,000 Minus Appropriation For 2003 Aid Loss (929,000) Projected 12-31-03 Undesignated Fund Balance $ 8,400,000 Minus Paper Investment Increase (246,000) Net Undesignated Fund Balance $ 8,154,000 Minus 35% Fund Balance Target (7,488,000) Available For Allocation/Contingency in 2004 $ 666,000 Conclusions/Direction In a very compressed time-frame for budget development the staff has attempted to follow the direction provided by the City Council at the May 21, 2003 special workshop in providing this budget information. Unfortunately, due to time limitations, a detailed review of each departmental budget has not yet been completed and much work remains to be done on the 2004 Budget. However, a number of public policy issues have been raised and additional direction from the City Council at this point would be very helpful as the budget preparation process continues. While time will not permit detailed reviews of each departmental budget at the June 24 meeting, directors will be present to answer questions. The City Administrator will coordinate the Council's direction as the 2004 Budget preparation continues. Summary of Public Policy Issues City Council direction on the following public policy questions would help provide the parameters and direction for staff to continue preparation of the 2004 Budget in a manner consistent with the City Council's desires: 1. What are the appropriate reforms for Eagan: • Revenue enhancements/tax levy reallocations? • Service reductions? • Modii'ications to service delivery? • Combinations? 2. What is the appropriate 2004 Budget target amount? 3. Is it appropriate to suspend the practice of budgeting a contingency account? 4. Should revenues be enhanced through additional administrative transfers? 5. Should antennae lease revenue be redirected to the General Fund? 6. Should revenues be budgeted less conservatively? 7. Should the maximum levy limit amount be certified for collection in 2004? 8. Should the tax levy be reallocated among City funds? 9. Should some of the Fund Balance be used to provide additional 2004 resources? 10.Other than preliminary levy certification in September and final budget approval in late December, are there other key dates to be met in budget eparation for 2004? ~, ~ ~'\L-rn`l.a `' City Administrator Hedges Executive 2004 Budget Summary-Mayor and City Council 2003 City Council Budget: $108,300 2004 City Council Budget (proposed): 116.450 Budget: $ 8,150 (7.5% increase) Overview: The City Council budget shows a 7.5% increase due to the increase costs of hospitalization and health insurance. Personnel and property/casual insurance costs make up 84% of the total City Council budget. Modest adjustments were made to offset inflationary increases throughout the Council budget. The following are proposed reductions to the 2004 Administration budget for the City Council's consideration: 1. A 10.5% reduction in Conferences and Schools by transferring the City Administrator's costs for attending the NLC Conference to the Administration budget for a cost reduction of $1,500. Consequences/Impact-A 10.5% reduction was made to Conferences and Schools by transfemng the City Administrator's NLC attendance costs to the Administration budget. Other Potential Reductions for Council consideration (not included in the proposed 2004 budget) • Further reduce Conferences and Schools-The budget as proposed shows 5 Council registrations to the NLC Conference and 3 Council registrations to the LMC Conference. Historically, not all City Councilmembers have attended the conferences, and should it be the Council's desire, this line item could be further reduced. Also, the City Council may wish to discuss conference attendance in general. For information purposes, the following are potential scenarios to further reduce conferences and schools cost: o Reduce the number of Councilmembers attending the NLC Conference (currently budgeted for all 5 Councilmembers to attend}-For each Councilmember that would not attend, a 10% reduction in the travel budget would be seen ($1,500/person) o Reduce the attendance to the annual NOISE (National Org. to Insure aSound-Controlled Environment) Conference (currently budgeted for 3 Councilmembers to attend}-For each Councilmember that would not attend, an 8% reduction would be seen ($1135/person). o Reduce the attendance to the annual LMC Conference (currently budgeted for 3 Councilmembers to attend)-For each Councilmember that would not attend, a 4.5% budget reduction would be seen ($650/person) • Reduce local meeting expenses-the City Council designates $2,600 (5%) of their budget towards local meeting expenses, which is predominantly used for meals prior to Council meetings. However, given the hour that Council meetings start, it is not possible for all Councilmembers and staff to eat dinner prior to the meetings. If the line item were reduced, Councilmembers and staff would need to leave work early, bring dinner with them to City Hall, or reschedule meetings for a later time. ~~ Executive 2004 Budget Summary-Administration 2003 Administration Budget: $723,400 2004 Administration Budget (proposed): 746,900 (includes Community Dvlp Dir. position) Budget: $ 23,500 (3.2% increase) Overview: The Administration budget shows a 3.2% increase due to the inclusion of the Community Development Director position into the Administration budget, which is a cost of approximately $113,000 for 2004. To assist in offsetting the cost of the Community Development Director, the Administration budget was reduced by $89,500 by eliminating the Assistant City Administrator position. Also, further budget reductions were made to offset inflationary and wage increases in order to get to a proposed 0% budget increase, not including the $23,500 increase due to the inclusion of the Community Development Director. The following are proposed reductions in the 2004 Administration budget for the City Council's consideration: I. Reorganization of the Assistant City Administrator position to Director of Human Resources. Consequence/Impact-To best respond to the City's human resource needs, the Assistant City Administrator position has been exclusively allocating her time to human resources. To more accurately reflect the position in which she is serving, the position is proposed to be reclassified as Director of Human Resources in 2004. In response to a compensation survey conducted, the position will be reorganized and the level of compensation will be modified accordingly. 2. Freeze on capital expenditures. Consequence/Impact-Recognizing the budget situation the City currently faces, for the third year, there are no capital expenditures proposed in the 2004 Administration budget. Consequently, equipment and technology would not be updated in 2004, resulting in the potential for decreased efficiency. 3. A reduction in the allocation towards employment advertising for a cost savings of $5,000. Consequence/Impact-Trends continue to show an increased number of persons using the City's website and telephone job hotline when inquiring about employment at the City. The consequence in reducing the budget allocation is that jobs will not be posted in as many local or regional newspapers, which could potentially have an affect on the quality of applicants that apply for employment with the City. 4. A 40% reduction to conferences and school attendance for a cost savings of $3,800. Consequence/Impact-Conferences and schools are excellent professional development and learning opportunities for those serving in City Administration. Reductions shown also represent the reductions made due to the elimination of the Assistant City Administrator position. Other Potential Reductions for Council consideration (not included in the proposed 2004 budget) • Further reductions in conferences, training, and schools • Further reductions in employment advertising a~ Executive 2004 Budget Summary-Information Technologies 2003 Information Technologies Budget: $ 890,800 2004 Information Technologies (proposed): 815,100 Budget: $ 75,700 (8.5% decrease) Overview: The proposed 2004 Information Technologies budget shows a 2.2% decrease. Numerous budget adjustments were made in the IT budget to get to azero-increase budget. The following are significant proposed adjustments in the 2004 Information Technologies budget for the City Council's consideration: 1. Reduce LOGIS IT Services for a cost reduction of $78,600. ConsequencelImpact-A reduction was made to reflect the removal of the LOGIS Police Application assessment. The assessment, and in particular the one-time software acquisition will be considered as part of the CIP process. a9 Executive 2004 Budget Summary-Gifu Clerk 2003 City Clerk Budget: $ 198,800 2004 Budget (proposed): 266.300 Budget: $ 67,500 (34% increase) The City Clerk budget shows a 34% increase in 2004 due primarily to election costs. There were no election costs in 2003, which is why there is such a dramatic increase in 2004. The election costs total $59,572, or 22% of the total budget. Without the election costs, the 2004 budget would show an increase of 4% ($7,953) . Included in the 4% increase is an increase in the fee of the City's legal newspapers, as well as personnel costs that are attributable to the City Clerk division's role as a support function. The following expenditure increases and reductions are proposed for the City Council's consideration. 1. Reorganization by~ reassigning one City Clerk Clerical Tech to Parks and Recreation. Consequence/Impact-The reassignment was made in Spring 2003 to accommodate the need for Parks and Recreation front desk coverage and assistance with the Community Center and Cascade Bay passes. As a result of the reassignment, Administration and City Clerk clerical staff have taken on the increased duties that the clerical position had previously performed. The reorganization allowed the City to fulfill a much needed current demand in Parks and Recreation; however, clerical staff in the City Clerk's division is very lean and any further reductions would severely impact their operations. The clerical technician position remains in the City Clerk budget, and the position will provide assistance to the division during the 2004 elections. Furthermore, as a result of the elimination of the 3/< time clerical position in Community Development, City Clerk and Administration's clerical staff is now serving as the backup to the front counter. Other Potential Reductions for Council consideration (not included in the proposed 2004 budget) Eliminate the use of the Municipal Code Corporation-The City currently uses the company to codify the City Code, meaning they update the Code when amendments are added, and also provide the City with Code supplements upon request. The corporation also maintains the City's Code online (Municode), which is used frequently by the public and City staff through a link off of the City's website. The City would see a significant impact on the service currently provided and the City Code feature on the City's website would be eliminated. Reduce training expenditures-The City Clerk division currently budgets $1,300 for training, which could be reduced. The minimal training is currently used so that the City Clerk stays abreast of changing State and Federal laws that are applicable to City Clerk services. Eliminate election judge meals and drinks for a savings of $1,400. Reduce the number of election judges at each precinct (each election judge earns approx. $56 ($8/hr X 9 hours). The consequence would be a severe impact on the level of service voters receive, an have come to expect. Executive 2004 Budget Summary-Finance 2003 Finance Budget: 2004 Finance Budget (proposed) Budget: Overview: $ 802,200 799,500 $ 2,700 (0.3% decrease) The proposed 2004 Finance budget shows a 2.2% decrease. The following are significant proposed adjustments in the 2004 Finance budget for the City Council's consideration: Other Potential Budget Options for Council Consideration (not included in the proposed 2004 bud et 1. Elimination of temporary help/clerical for a cost reduction of $15,000. Consequence/Impact-As clerical assistance is further reduced, efficiency can be negatively impacted as existing clerical staff must assume more duties and thus, tasks are not completed as quickly as they once were. 2. Eliminate capital expenditures in 2004 for a cost reduction of $8,000. Consequence/Impact-Recognizing the budget situation the City currently faces, for the third year, there are no capital expenditures proposed in the 2004 Administration budget. Consequently, equipment and technology would not be updated in 2004, resulting in the potential for decreased efficiency. 31 Executive 2004 Budget Summary-Legal 2003 Legal Budget: 2004 Legal Budget (proposed): Budget: Overview: $ 427,700 429,700 $ 2,000 (0.6% increase) The 2004 Legal budget shows an increase of 0.6% due to a 1.75% fee increase by the City's Civil Attorney's office (Severson, Sheldon, Dougherty, & Molenda). The budget for prosecution services remained the same as 2003. Furthermore, prosecution services are unique in that prosecution revenues offset expenditures. Legal fees are unique in the City's budget process as the services are entirely contracted out. The following adjustments are proposed for the 20041egal budget. 1. An increase of 1.75% to the Civil Attorney fees. Consequence/Impact-The law office of Severson, Sheldon, Dougherty & Molenda presented the City with a 1.75% increase in fees for 2004, recognizing the difficult budget situation that the City currently faces. The raise in fees is significantly less than the fee increase in past years. Executive 2004 Budget Summary-Community Development--Planning 2003 Planning Budget: 2004 Budget (proposed): Budget: $589,200 593,000 $ 3,800 (0.7% increase) The Planning division of Community Development made numerous budget reductions to offset inflationary increases, which is presented as a 0.7% budget increase. It is important to note that while the budget expenditures are increases, so aze budgeted 2004 revenues. As a minor example, postage makes up .7% of the Planning budget, all of which is reimbursed by applicants. Therefore, by removing the postage expenditure, a zero-increase budget is presented. The following are proposed reductions in the 2004 Planning budget for the City Council's consideration. 1. Decrease in professional services for a cost reduction of $7,500. ConsequencelImpact-The Professional Services used by the Planning division has historically been used for expenses such as the 2000 Comprehensive Plan update, City Code Chapter 11 update, documentation for the Cedar Zoning District, etc. The only mandated effort on the horizon is the 2008 Comprehensive Plan update. The potential consequence of eliminating the professional services expenditures is that large scale planning projects requiring assistance from an outsourced entity would likely have to be delayed. 2. Reduce the general printing and binding expenditure for a cost reduction of $7,250 Consequence/Impact-Historically, the budget for printing and binding has been used for reproducing the Comprehensive Guide Plan. As an increasing number of persons are utilizing electronic copies of the document, and/or already have received a hard copy of the 2000 Comp. Guide Plan, there is less need to reproduce the document. In addition to the above reductions, the Planning division submitted a budget that includes reductions in many specific line items to better represent historic spending. The Planning budget was prepared keeping in mind the demand that exists in processing development applications and monitoring code enforcement cases (27% increase in 2002 over 2001). The reductions made will certainly have an effect on the division; however, despite the streamlining, the Planning division is confident that they will be able to continue to provide the excellent customer service that our customers have come to expect of the department. Executive 2004 Budget Summary--Communit<~ Development--Inspections 2003 Inspections Budget 2004 Budget (proposed) Budget: $ 826,900 826,800 $ 100 (0.01 % decrease) The Protective Inspections division of Community Development made numerous budget reductions to offset inflationary increases, which is presented as a 0.01 % budget decrease. The following are proposed reductions in the 2004 Inspections budget for the City Council's consideration. 1. Elimination of a'/, time permanent clerical position for a cost reduction of $36,000. Consequence/Impact-As a result of the elimination of the clerical position, the department and City as a whole will need to reassign an existing staff person to attend to the Inspections' front counter during business hours, as well as complete other Inspections clerical duties as assigned. Consequently, work load will be increased for the clerical staff, and the staff that utilize clerical services could see diminished efficiency. 2. Elimination of a part-time, temporary building inspector for a cost reduction of $24,000. Consequence/Impact-As a result of the elimination of the temporary building inspector, work load amongst the existing inspectors will be increased. Furthermore, customer satisfaction maybe negatively impacted as the City customers (homeowners, business owners, contractors, etc.) will likely be subject to longer turn-around time for permits and inspections. The Inspections division, in further efforts to reduce their proposed budget, also made numerous line item adjustments to reflect historical expenditures. Executive 2004 Budget Summary-Communications 2003 Communications Budget: $444,800 2004 Communications Budget (proposed): 415,700 Budget: $ 29,100 (6.5% decrease) Overview: The proposed 2004 Communications budget shows a 6.5% decrease. The following are significant proposed adjustments in the 2004 Communications budget for the City Council's consideration: 1. Reduce postage for a cost reduction of $29,900. Consequence/Impact-In order to better reflect historic spending, and in light of the trends showing increased use of the City's website, postage was reduced. Furthermore, electronic mail has become the norm, further reducing postage costs. 2. Reduce Printing and Binding for a cost reduction on $11,600. Consequence/Impact-In order to better reflect historic spending, and in light of the trends showing increased use of the City's website, printing and binding was also reduced. Other Potential Budget Options for Council Consideration (not included in the uroposed 2004 bud et • Reduce the number of "Experience Eagan" newsletter publications from 6 editions/year to 5 editions/year for a cost reduction of approximately $16,650. • Eliminate the printing of the 2004 New Resident Guide for a cost reduction of approximately $5,000. • Begin advertising in the "Experience Eagan" newsletters to increase revenues. 35 Executive 2004 Budget Summary-Police 2003 Police Budget: $ 8,001,600 2004 Police Budget (proposed): 8,001,600 Budget: $ 0 (0% increase) The following are proposed reductions in the 2004 Police budget for the City Council's consideration: 1. Reorganization of Police Communications and Dispatchers. Consequence/Impact-Restructuring of the department will change the number of FTE equivalent dispatchers from 10.37 FTEs to 9.75. The reorganization will lead to greater schedule coverage and efficiency, and thus has been in implemented immediately in 2003. 2. 3. Elimination of all Community Service Officers (4 CSO's in total) for a cost reduction of $179,900. Consequence/Impact-The CSO's perform the following functions that would need to be absorbed by other City staff: • Delivery of mail, Council packets, Commission packets, bank deposits, and legal documents to the City Attorney's office • Transportation of prisoners to detention facilities • Shuttle police vehicles for service and assist with traffic control at accident scenes • Enforce City code, respond to medical emergencies, serve as "back-up to the Animal Control Officer, and maintain the cleanliness of areas that are not cleaned by other City staff 4. Defer the hiring of two vacant police officer positions (both assigned to uniformed patrol) for a cost reduction of approximately $116,000 in 2004. Consequence/Impact-To fill the vacancies, the City's Crime Prevention Officer and one Detective would be reassigned to the Patrol Division. The Crime Prevention Officer, if reassigned, would no longer be able to oversee the following programs: National Night Out, Business Watch, Neighborhood Watch, and the Citizens' Academy. The position also currently responds to citizen's questions, and arranges police activities in the community. Reassignment of the Crime Prevention Officer to the Patrol division would result in jeopardizing and/or eliminating these programs and services. By reassigning a detective to the patrol division, follow-up to cases will be slowed, and in turn, patrol officers will be doing further case follow-up, which will result in less discretionary time to patrol for drunk drivers, neighborhood crime, or other traffic concerns. Furthermore, response time to lower priority calls will likely be reduced as the staffing ratio would be reduced from 1.1 officers per 1,000 residents to 1.01 officers per 1,000 residents. 5. Eliminate financial support for the Sibley High School Police School Resource Officer for a cost reduction of $6,200. Consequence/Impact-The position is staffed by a West St. Paul officer and has historically been funded in part by the City of Eagan. It is unknown whether the position will be eliminated without funding from Eagan. Other Potential Reductions for Council consideration (not included in the proposed 2004 budget) • Eliminate the DARE program from elementary schools-the result is the layoff of the most junior police officer for a cost reduction of $44,833 (which includes the loss of $26,230 in revenue from the schools). Eliminate two School Resource Officers (the third is funded through a Federal grant) for a cost reduction of $56,826 (which includes the loss of $82,578 in revenue from the schools) Executive 2004 Budget Summary-Fire 2003 Fire Budget: $1,188,300 2004 Fire Budget (proposed): 1,188,300 Budget: $ 0 (0% increase) Overview: The Fire department's budget, as proposed, shows a zero percent increase. The following are proposed reductions in the 2004 Administration budget for the City Council's consideration: 1. Reduce the number of stations and fire engines called to an incident from 3 stations and 3 engines to 2 stations and 2 engines for a cost reduction of approximately $18,700. Consequence/Impact-Due to budget constraints as well as difficulty in recruiting firefighters, it is proposed that two stations and two engines be "toned" to respond to fire alarms, structure fires, car fires, and medical emergencies during both day and night time calls. The Chief notes that 20 firefighters is the bare minimum for structural fires, which can be achieved, albeit more difficult, with two stations being toned. 2. Reduce building repair and maintenance, janitorial services, and parking lot repairs for a cost reduction of $10,000. Consequence/Impact-Maintenance projects that likely would have been completed in the past will be delayed due to staffing reductions maintenance personnel. 3. Eliminate psychological testing for new firefighters in 2004 for a cost reduction of $2,000. Consequence/Impact-Psychological testing has historically been administered to all new firefighters wishing to join the department. The testing potentially could eliminate some applicants if they were deemed mentally unfit to serve as a firefighter, and/or highlights some potential concerns that a psychologist may have with a person wanting to be a firefighter. Other Potential Reductions for Council consideration (not included in the proposed 2004 budget) • Reduce training, conferences, and schools-Per the direction of the Council in 2003, the Fire training budget was not reduced in 2004 as it serves as the only opportunity for the volunteer firefighters to receive necessary training and instruction. 37 Executive 2004 Budget Summary-Public Works 2003 Genera] Fund Public Works Budget: $ 3,187,950 2004 Public Works Budget (proposed): 3,187,950 Budget: $ 0 (0 %) The General Fund Public Works budget includes the divisions of Engineering, Street Maintenance, and Central Services, all of which are financed through the General Fund. The three budgets, when taken as a whole, show a 0% increase in 2004. The budgets of Water Utility Maintenance, Sanitary Utility Maintenance, and Storm Water Drainage are not included, as they aze not funded from the general fund. The following are significant proposed adjustments in the 2004 General Fund Public Works budget for the City Council's consideration: 1. Reduce trail and street repairs for a cost reduction of $18,000 Consequence/Impact-The reduction would reduce the scope and quantity of asphalt used and the number of applications in structural street and trail repairs. Also, curb and gutter repair would be reduced by 66% by limiting repair only to critical safety or drainage requirements and delaying other repairs to the CIP street overlay program, which is funded through the Major Street Fund. 2. Reduce snow plow damage repair and Pavement Rating for a cost reduction of $17,500 Consequence/Impact-Rather than using sod to replace damaged turf, it is proposed that topsoil and seed be used to reduce cost. The seed has a better survival rate and long term quality; however, it does not have the "instant" lawn effect that citizens have come to expect. Also, it is recommended that contractual expenses for performing the field rating of the Pavement Condition Index (PCI) be coded to the Major Street Fund as an annual management expense of the Pavement Management Program. 3. Replace signs as part of the annual street overlay CIP, and assess the costs to the project for a cost reduction of $15,000. Consequence/Impact-Signs may not be replaced as frequently as they currently are; rather, signs would be replaced when street overlays aze complete, and the cost would be assessed to the project. 4. Reduce Winter Trail Plowing to historic levels for a cost reduction of $32,400 Consequence/Impact-The budget shows a reduction based on historic spending, and includes a contingency factor of 1.5 times the 4-year average to account for unpredictable total yeaz accumulations/ Other Potential Budget Options for Council Consideration (not included in the proposed 2004 budget) • Revenue Enhancements-The Engineering Division provides design, inspection, and construction/contract management technical services for all public infrastructure improved, whether performed under a City Contract or by a private developer. These required services can either be provided by a private consulting firm (with all incurred fees charged back to the benefiting improvement) or by in-house engineering staff, However, the fees charged by the City for its personnel services are 40% less than a compazable consultant. Also, in many cases, the overall charges aze limited by a 4% cap on the total project cot. If the rates were adjusted and all costs incurred (including vehicles, equipment, materials, etc.) were able to be charged to the benefiting entity, a more equitable accounting to the General Fund Revenue might be achieved. This option would be a way to meet the 0% budget increase goal rather than reduce revenue generating expenses. 3£~ Executive 2004 Budget Summary-Parks and Recreation 2003. Parks and Recreation Budget: $3,099,400 2004 Parks and Recreation Budget (proposed): 3.094,100 Budget: $ 5,300 (0.2% decrease) The proposed 2004 Parks and Recreation budget shows a 0.2% decrease. The following are significant proposed adjustments in the 2004 Parks and Recreation budget for the City Council's consideration: 1. Continue freeze of full-time Parks maintenance position until 4`h Quarter 2004 Consequence/Impact-Due to the freeze, maintenance tasks will be assigned to the existing staff, thus increasing work load and impacting efficiency. Certain parks maintenance projects and duties may need to be delayed given the staffing reduction in 2004. 2. Eliminate 5 or 6 seasonal parks maintenance staff for a reduction of $20,000 Consequence/Impact-Positions are proposed to be eliminated from both the park maintenance crew and the boulevard mowing crew reducing the frequency of grass trimming in parks and around municipal buildings from the current trimming of 2.5 times/month to 2 times/month. The consequences to the elimination would be immediately noticeable as the Central Park will now need to be maintained, which includes 60 acres to be mowed, trails to be swept and plowed, sprinkler heads to be maintained, and a winter skating area. Also, maintenance staff will be needed to maintain Central Parkway and Cedar Grove streetscaping, as well as Thresher Fields. All of these duties are in addition to the maintenance of the 54 parks and the duties of 2003. 3. Dela}• the opening of the Central Park sliding for a cost reduction of $13,700 Consequence/Impact-If it is the Council's desire to add the sliding hill, an additional $32,272 in expenses would exist, which would be offset by an estimated $18,600 in revenue, resulting in a cost of $13,700. Furthermore, maintenance of the operation would be required. 4. Reduce part-time, seasonal program salaries (e.g. outdoor rinks, senior programming, and teen programming) for a cost reduction of approximately $26,500. Consequence/Impact-As additional programs are being offered at the Community Center, part-time staff will be needed. The additional staffing costs will be offset by revenues. However, by reducing General Fund part-time salaries in programs that are not offset by revenues, a need for greater reliance on volunteers will be created. Furthermore, program growth may be restricted as the need to staff existing programs remains. As a result, the City would not be able to meet requests for new programming. 5. Reduce the 4th of July expenses by $5,000, and reduce the music at the Rotary Band Shell at Central Park to only those events funded by volunteer contributions fora $3,000 reduction Consequence/Impact-The 4'h of July festival programming could be affected by the reduction. Also, the music programming at the bandshell would be reduced by 50%, if volunteer contributions were relied upon. 6. Defer maintenance of colored tennis courts, shelters and pavilions, or back stop and fences for a cost reduction of up to $14,500. Consequence/Impact-Deferment beyond additional years will reduce playability of the courts as surfaces deteriorate. Like streets, surface repair deferment can lead to more expensive total replacement.. Other Potential Budget Oations for Council Consideration (not included in the proposed 2004 budget) • Elimination of boulevard mowing for a cost reduction of $4,000 • Reduce a Class "B" skating site (Lexington, Ridgecliff, or Carnelian) for a reduction of $2,676/rink. • Increase revenues by adjusting fees for the Summer Playground Program, outdoor skating pond rinks (hockey assoc. use), field use fees, and Trapp Farm sliding hill fees. 3q Executive 2004 Budget Summary-Tree Conservation 2003 Tree Conservation Budget: $ 327,100 2004 Tree Conservation Budget (proposed): 301,000 Budget: $ 26,100 (8% decrease) The proposed Tree Conservation budget shows an 8% decrease in 2004. The following expenditure increases and reductions are proposed for the City Council's consideration. 1. Continue freeze of full-time Tree Conservation position through 2004 for a cost reduction of approximately $44,000. Consequence/Impact-Due to the freeze, maintenance tasks will be assigned to the existing staff, thus increasing work load and jeopardizing efficiency. Certain parks maintenance/tree conservation projects and duties may need to be delayed given the staffing reduction in 2004. ~o Executive 2004 Budget Summary-Government Buildings 2003 Government Buildings Budget: $559,200 2004 Govennment Buildings Budget (proposed): 550,200 Budget: $ 9,000 (1.6% decrease) The proposed 2004 Government Buildings budget shows a 1.6% decrease. The following aze significant proposed adjustments in the 2004 Government buildings budget for the City Council's consideration.: 1. Reduce building maintenance supplies for a cost reduction of approximately $6,000. Consequence/Impact-By reducing this expenditure, small maintenance projects throughout the City buildings may need to be delayed during 2004. 2. Eliminate Conferences and Schools expenditures for a moderate cost reduction of $500. Consequence/Impact-Conferences and school have been eliminated in the 2004 budget for the City's building maintenance supervisor and government buildings staff. As with all schooling, the training and conferences are learning opportunities to strengthen job efficiency and learn of innovative ways to improve the City. In the spirit of budget reductions, these training opportunities are proposed to be delayed until further notice. 41 Per Capita Total Current Expenditures Minnesota Cities over 50,000 Population (source: State Auditor's report of 2001 expenditures, released Jan 03) Eagan Coon Rapids Minnetonka Plymouth Maple Grove Burnsville Eden Prairie Brooklyn Park St. Cloud Bloomington Rochester Duluth St. Paul Minneapolis $0 $200 $400 $600 $800 $1,000 $1,200 ~a 2002 General Fund Employees per 10,000 population From survey of comparable-sized cities conducted by City of Brooklyn Park, June 2003 Eagan Maple Grove Brooklyn Park i Coon Rapids Plymouth Burnsville Minnetonka Eden Prairie Bloomington i I~ ~I '~ i~ I~ i I~ ;~ ;~, 48.1 X13 20 25 30 35 40 45 50 City Portion of Property Taxes ' 2003 Truth in Taxation Estimates $185,000 Homestead Plymouth Mendota Heights Coon Rapids ' Eagan Minnetonka Lakeville Bloomington Woodbury Eden Prairie Maple Grove West St. Paul 18-City Average Burnsville Inver Grove Heights South St. Paul Apple Valley Brooklyn Park ' Hastings Rosemount $0 $200 $400 $600 $800 $1,000 $1,200 yy Conceptual Illustration of Building Block/Incremental Approach to Budget Target for 2004 Budget Mi!!lon~ $23.5 $23.0 $22.5 $22.0 $21.5 $21.0 $20.5 $20.0 $19.5 $19.0 ~~S 2003 Rev 2003 Exp 2004 Rev 2004 Exp 'Q o oo~ 0 0 ~- r~ .- Co d oov v ~ O N _ O O ~ _ t1') ~ 0 ~ N ~ 0 0 O ~ ~ (p 00 w ~ d ~ ~ ~ ~p O O O O 1~ O 1~ ~ d ~ ~ O ~ ' O O ~ ~ ~ LL N B N ~ O O N 00 <D 1~ ~ ` d dl C ~O 00 C r ~ ~ ~ ~ fA EA 'a ~ O O ~ ~ ~ y ~ O O ' ~ LLJ oOUi ~n ~„~ ` O O O N tD 00 I~ N ~ d O cD O C N ~ r- QD wr (' ea 6F? 69 O I~ O O 1~ ~ C M O~ O t0 ~ C O M ~D (D 00 ~ O C O c0 N 00 1~ ~ V N ~ 00 1~ O N ~ ~ t~ O r ~ C. 'Q ~ CD r 00 a~~~ ~ ~ oo~ r~ ~ v° ~ c o_o ~ y ~ oou~ ~n M CO (D W ~ ~ O CD 00 ~ O ~ ~ C N 41 yr ~ ~ EA E9 U d ~ ~ _ ea ~ ~ N E°-aa °o > N d c 0 0 0 0 0 0 0 0 ~n u~ M O N N O ~t O N O 1~ ~ 0 0 ~ N -n o0 ~ ~ ~ (p ~ 00 C ~ _O ~ `~ C C i ar t+-A C ~ a~iU=»°- 0 ~ ~ ~ ~ ~ ~ ~ a> .. ~E~~ ~, ao ~ c ~. c ~ ~ co a> C9W~C~ 4~e I I I (~ 3 a a~ ~, C U w C N N ~ i ~ C ~ U ~ I ~f t~ ~ C .. a~ ~ E a~ o .~- a~ aci 'w ~ ~' ~ C7 ~ W U~ '~ ~!, ^ ^ ^ ^ , h ~O I ~ V~ i Q H 1 i y I = '~a i C ~+ R V ~a i i J H .~ m ~i S v o ~ N C ~ C N (fl O LL O cN0 Q ~ y ~ C C O f0 j _~ ~ J roo c ° O N ~ O O_ LL r p O O 7 N a~ ea c °~ ~ ~ ~ N J ~ O ~ O ~ N t7 ~ ; J N d = f0 ~ FO- N 7 as S'9 o ~n o ~n o ~n o ~n o ~n ai o~ oo t~ t~ co co Sri Sri v r r r r !~ f r r~ T r HOLZ FARM PARK MASTER PLAN (DRAFT COPY) ~, +. ~' ~ ' _Y ~ ~ L , y r s K - - ~ _ 11 _ PREPARED FOR: CITY OF EAGAN PARKS & RECREATION DEPARTMENT JUNE 20TM, 2003 PREPARED BY: BRAUER AND ASSOCIATES, LTD. 10417 EXCELSIOR BOULEVARD, SUITE 1 HOPKINS, MN 55343 PH: (952) 238-0831 ys HOLZ FARM PARK MASTER PLAN Introduction and Planning Framework Overview The project focused on the preparation of a comprehensive master plan for Holz Farm Park, which included combining three distinct parcels containing a neighborhood park, an historic interpretive farm, and a residential site, into a cohesive park unit. The planning process took into consideration past land uses, existing developments, the setting, recreational and educational needs of the surrounding community, and the natural and historical attributes of the site itself. The master plan establishes a vision for the site and provides the guidelines for its management and physical development to accommodate public use. The plan is also a tool for public presentations and preparing funding applications. Although comprehensive, the master plan still remains dynamic. It should be viewed as firm enough to guide improvements, yet flexible enough to change based on increased knowledge, experience and changing public needs as the plan is implemented. Planning Framework The planning framework provided structure to the process of creating the master plan. The framework consisted of a number of components: • • City of Eagan involvement • • Friends of the Farm involvement • • Public involvement • • Planning process Public and City of Eagan Involvement Given the notable interest in the future development of the Holz Farm site, the Friends of the Farm members and general public were invited to participate in the planning process on a j number of occasions. Through formal and informal meetings, members of the community had direct access to the consultant team members and city staff. The public's input throughout the planning process proved very fruitful and strengthened the final plan. In addition to general public involvement, the City of Eagan staff worked directly with the consultant team members throughout the planning process. Being familiar with local conditions, public demand for recreational needs, and the history of the site, the staff inherently played an instrumental role in the master planning process. Planning Process 'The planning process followed astep-by-step procedure in which public participation was an integral part. The process was structured to allow for a series of internal checks and balances which ensured that pertinent issues were considered and addressed in the proper sequence and with due diligence. It also ensured that historical issues were kept at the forefront of all discussions and land use decisions. The following table provides a project schedule of meetings held during the planning process. 44 HOLZ FARM PARK MASTER PLAN Date Group Meeting Agenda February 10"', 2003 City of Eagan staff Discuss project start-up, contact information, project schedule, gathering base information March 13"', 2003 Friends of the Farm Site overview 8 analysis, establish program statement ' Neighborhood Public Site overview & analysis, establish ~ program statement March 24'", 2003 City of Eagan Discuss issues that could affect the Holz Farm site (future development) April 3r°, 2003 City of Eagan Discuss conceptual designs April 10'", 2003 Friends of the Farm Present conceptual designs and gather comments/input ~ Neighborhood Public Present conceptual designs and gather comments/input April 18~', 2003 City of Eagan Discuss outcomes of the conceptual design meetings and go through ' issues April 28'", 2003 City of Eagan Discuss preliminary master plan May 12`", 2003 Open House Present preliminary master plan and gather comments/input ', June 12'", 2003 City of Eagan Discuss the final master plan and preliminary construction cost estimate Friends of the Farm Discuss updated written document for the historical faun June 24'" City of Eagan Council workshop meeting to present the final master plan Collectively, these meetings gave interested citizens and special interest groups ample opportunity to express their views, passions, and concerns about the park. In each case, ', fruitful information came out of the dialogue that helped shape the final master plan for the ', park site. Balancing Human Use and Historical Protection Inherent to this project was finding the right balance between human use of the park and its ', historical preservation and protection The Holz Farm Park site provides a neighborhood level recreational component, as well as a community wide historical/educational tool with the historic Holz Farm core. Since there was such a significant emphasis on preserving the historical values of the site, the planning process went to extensive lengths to ensure that the historical qualities present within the park would be maintained and restored as necessary for the given historical era and become a major aspect of the final master plan. ~ The planning strategy used for the master plan process recognized the importance of the ', park in accommodating the public's expectation for pleasure, health, and well-being through the provision of recreational facilities. At the same time, the historical values of the site would also be respected in determining the type, extent, character, and location of these facilities. ~~ HOLZ FARM PARK MASTER PLAN Development Master Plan Overview Setting This section of the master plan report reviews the setting for the park, the master plan process and the conclusions that were drawn from the public process. The Holz Farm Park site is located along the western shoreline of a small lake in Dakota County. The northern boundary of the park site is Cliff Road with Manor Drive and newer residential lots bordering the south and southeast. Larger residential lots border the western edge of the park between the park and Dodd Road and there is one trail easement allowing connection between the park and Dodd Road. Lebanon Hills Regional Park is located to the west of Dodd Road, just beyond some residential lots, and currently has one trail easement for pedestrian access linking to Dodd Road. The following graphic shows the park in relation to the adjacent existing land uses. i --~ ._ _ . Cl1fF R~Afl ,.~wr`~s ~ , . ,~ .. t. ~ y1 v ti 4 (1 J t i- " s, t r tom' '~~ . ~ ~~ ~ ~'•'~: t.• ff- ~ ~` r ~r 2[_ .1i. . ~e~`~ ~ a~t~1k~ 7~ `~`' y. x '`, ~. , ~<~'" .• ~~ ~ '. s ,< ~,, ~, w ~r ~~ ~, e ~ ~ ~. ~,, t ~ 1 IfCfADOEN f TRAIL ~ ~ ~ '~` ~',~ ~'~ • ~ ~; f ~' .. ~~ j s~ 's t y r r ~ • .. :a ~~ _~ ~ ~ ~ 1 ~ ~P ~ ~ ~~, llrtt!_4~~r~ 3L., ~~~~tt-, 7 ~~ ~~ V4 rt A`r ~~~ •• ~ ~ +°, L'~~ w 1fi '~° r ~~. ~~ ~ . <~~' K', ~~` l~:~L r~! 3 ~I ~t ~ .:: . ; HOLZ FARM PARK MASTER PLAN Residential Lot ~~ The current Holz Farm park property includes three distinct parcels of land, as indicated on the graphic below, which includes a residential lot to the north, the historic Holz Farm in the center, and a neighborhood park to the south. The residential lot located to the north has access ~ ~" "" off of Cliff Road, contains a little over one acre of land, and is currently owned and leased out by the ` City of Eagan. ~ j "' 4 ~ +~ _. ,, Y ;. j. ~~ -~' ~r', ~~;~ f. ___~ .t : ~~,~.1.1al1.,..r +~,;.,~s >`' ' = _ HlstoriC Holz Farm To the south of the residential lot is the historic Holz Farm that contains a little under nine acres land, which includes part of the adjacent lake. The farm was acquired by the City of Eagan on January 1, 1995 and is currently operated collectively between the City of Eagan and the Friends of the Farm group. ~,~ 1 - """„`e ~~ 1 ~, y ,y.~ w r Y4'S . _ ~~ fr~* S~"ss ~s ~ ~~'' ~" ,~:~ x. ~. ;~ ul_ 3~~ ;~. ~ir~A ~ ~.. .. h ~~ y `V ~. ~' ~r a .r~ ~ ~ , ~. °IF ~ t t The historic Holz Farm represents a 1940's post-depression era farm when many farming techniques were converting from using man and horse power to more modern systems, due to the introduction and more widespread use of electricity and tractors. The events also demonstrate the effects that World War II and the Great Depression had on many family farms. There are currently four large annual events, one each season, held at the historic farm that '~ educate the public. There is a Spring Festival, summer day camps which typically last three ', days, a Lone Oak Festival in the fall, and a Holiday Festival in December. Each of the annual events can attract around 500 - 700 participants each day. Main access to the farm ~, site is along the-south end from a gravel driveway connected to Manor Drive and parking for ~ the large annual events mainly take place along the residential streets to the south. 4 HOLZ FARM PARK MASTER PLAN The annual events draw acommunity-wide participation level and are seen as a very positive attraction for the City of Eagan. Due to the positive nature of the site, the adjacent residents are fairly accommodating for the on-street parking that occurs during these events. Chickens are kept on the farm site on a permanent basis with other animals brought in for specific events, but there is a desire to have a few animals kept on the site throughout the summer. Included in this report is a previous planning document created for the purpose of properly utilizing the Historic Holz Farm property, as well as an updated historic structures report prepared by Miller Dunwiddie Architects, which has more in-depth information related to the historic farm area. The pictures below illustrate some of the activities held during these annual events, courtesy of the Friends of the Farm group. n q ,~ f~ p ;. ,i »~, t. 1 }A grs ~ _ ow ~ ~ t ~,~ ''.~ l ~i~~,'~_ ~ , , ,l1~' r3:: ~ ~`, ~ ~~ HoIZ Farm ', On the south end of the site is a neighborhood park containing a little over four acres of land Neighborhood 'that was recently developed in the early 1990's as part of a park dedication policy with the Park ;newer housing developments. The park contains an informal ballfield, a small parking area for 8 cars, a basketball'/z court, and a small play area intended for younger users. A holding pond consisting of approximately 12,000 sf is also located on site and connects to the lake. This park is sized to meet the needs of the immediate surrounding neighborhoods and is not meant to accommodate the larger community-wide recreational needs. ~.~ ~ -w _ _.. _ _ .. ~~~.. t` w ~`~r*... ~- ~z ~~ +~;~h`K ~ '~ Fes)....-: -..~ ;~f ~W..wy J Y..+M~YIIL1C~.yis~'~~RYe~4r ~yt:Fn..~"#is Adjacent Holz Farm Park site is abutted by a few larger residential lots all along the western edge. Properties i one lot, so far, is in the process of being subdivided for newer housing developments and ~ there is a strong possibility that the remainder of the lots could be subdivided in the future which could affect the Holz Farm Park site. There are currently many mature trees on the residential lots that provide a buffer in between the historic farm site and the existing residential lots which are in danger of being removed in the process of subdivision. The removal of these mature trees would greatly detract from the historic context of the farm and ', any effort to preserve these natural buffers should be a high priority. The future subdivision of these lots could also provide an alternate access route into the park site. HOLZ FARM PARK MASTER PLAN Master Plan In general, the findings from the public process were very positive and helpful for preparing Process Findings ;the master plan. The initial public meetings were also fruitful in defining how well the current I park functions, how to best tie the park together while still allowing for its own identities, and what improvements were most desired. The following summarizes the key points made during the initial public meetings as they relate to major master plan development issues. Overall ContextlTheme for the Holz Farm Park: • • Strong consensus to maintain the historical farm site with a time frame of a post- depression 1940's farmstead that provides the community with educational, cultural, and historical hands-on demonstrations and events. • • Accommodate the recreational activities that address local neighborhood needs, keeping the neighborhood park components to an appropriate level for this particular setting. • • Improve site access and parking issues. Trails: • • The incorporation of a loop trail system would be a great improvement to the site as a whole and could be used to tie the three portions of the site together, as well as improve accessibility and allow for aself-guided historic tour. • • Use paved trails only within the neighborhood park area, with an aggregate trail system utilized in the remainder of the site to tie into the historic context. • • The existing trail easement on the south side of the park that connects Dodd Road to the park site should either connect into a sidewalk on the East side of Dodd that provides access to a crosswalk at an intersection, or not be paved so that crossing Dodd Road isn't encouraged at this location. • • Adding a trail easement to the north along Dodd is highly encouraged, either through acquisition or park dedication through possible future developments, to allow for a direct connection to the trail easement leading into Lebanon Hills Regional Park. Neighborhood Park: • • The existing play area equipment is too small and only suitable for the younger users. Create a play area for a broader age group, while not over-developing the site. • • Maintain the open field area in the neighborhood park. • • Enhance landscaping to improve aesthetics, to help identify park property from private property, and provide better natural buffers. • • The parking area is adequate for day-to-day use of the park site. • • There was some interest in having a fishing dock located somewhere on the park site. • • There was a little interest in having winter ice skating either located in the park or on the existing lake or pond. Historic Farm: • • Improve the buildings/structures that are to remain and remove any that do not fit in with the context of the appropriate time frame. • • Provide better site access and parking for annual events, rather than through the residential streets to the south. • • Provide a small area for day-to-day parking. • • Either add a permanent restroom facility or move the location of the temporary restrooms for better accessibility, but keep out of sight lines. • • Would like additional space for the cultivated fields and vegetable garden areas. • • Adding more permanent animals to the site was preferred. • • A place to store and display the smaller tools and machinery was thought to be very beneficial to the site. • • Look into the possibility of relocating the concrete ramp used for the weed harvester to access the lake or making it blend better into its surroundings. • • Bringing in utilities may be necessary in the future. Residential Lot: • • No desire to keep the existing residential buildings or to maintain and lease the site as a residential lot. • • Enhance landscape buffers to identify the park property from the adjacent residential lots. • • Look into possibility of utilizing this land area for large event parking with access off of Cliff Road. • • Land could be used for additional cultivated fields or pasture area. HOLZ FARM PARK MASTER PLAN Development '~i The Development Master Plan is an outgrowth of the public process in which all facets of the MBSter Plan ;entire park's future development were considered. The master planning process strived to consider all of the issues and ideas that were raised during the public meetings. i The following graphic provides an overview of the final development master plan for Holz ', Farm Park, followed by more in-depth descriptions of various individual elements that make up the final development master plan. __ 4' 1 r Holz Farm Park MASTER PLAN y ~.~~_ ~ .+ ~ CL1FP ~~ 5JT£ ACCESS `~~ ~ ,TS4 ~+~• ~ ~ 4r ` AIMI qIa die sts. troll CUIt •wGl+a rjela~hraf;r Y+/riRMdalv~Oal ~ ~~~ _ _ V ~,, ~ - ~ ~ ~~ ~ < ~,,, ~ "~ •. __, y ' D. -y ~. .....P=._ -yc ,r ". ~ .c } \ ~ ;11 ,, .air rn.hanibu 1` ~.. •Falve xce++lro~0.0a Hari an kk'. ~, =` ~}'~. #. ~ ~ } ~ 1 ,,,r ~ ~ . „ ~.! 1 yp~ ~i v. - T" ~ ~,. } 1 Fl ! 6D ' ~ p•auYde ~~f, ramr. a"eA A~'w+ • If wlae a~reta+e ravaKe 41+e. ~ w , "~, '# ,~ G , .. t AR6'\ i .~ ~ ~ .~ ~ ~~ '. ~• ~ ~ t?raassnul fsrw •t+k teaas ~ rtU • ~ ~ ~' i tf'.~" L1T ~- 1 >`.. ~'4 ~ pla +ai+{rl++c wain iaaWifp +6r +ip c,:rriws. ~~. ~ ~ •Fkla Rare a+rrA awlgawa+el ~ ~ i j ~';' + .i,~i~ + f7'77(' ~t PAx b4\G ~~_a't r.r;:*•'+r iW )~ l~~/Ll~~.~a1/. at1,-!SD ~~t j~h ~~• ;.~ i~E y •~''~' ,J :~_.r~:..,rJ...._=. S ? y E~"E\TPARKI\G - • \oMna pr+lw eI ~ +Me ar ivlJlirY arraw • Can atroeaodus ap~radamd~ 1!0.730 tan fl aar lYae. TR~1L CO~4F.CT10s\S pa•o n++i0 1"tosa. • '1r10446orlaaa raaaertlw. • Cwarpion+ Yae pall arrn+ a f~ww,w Nah k•x+~ r..a. HISTORIC FAR1I SIC,til6F. ' ~P+e esiraare +{0esar. ~Ir oeirata/iUw •i~ar. Garrprr+Nr iaforaauloa al +arMw psiwbtl ~eirra+t la+++a06oat l6r +ifr. $4:FFF,RS • Nalauia a 1 S' wlat Mafrr ea+e+aef as aaja+sai rraµ~rtl+s. • Pra,iar a~up ,r=•Wi,r WIM+. TRA14 M~'~F:CTIOitiS "frail caaatrtia~ a a+r Wa kae Doan Raa/. City or Ewan, rttinnesoa n..«a+. ow. ~~s~+ 7, , ~ ~. ' ~~~, r iL'~ L ~J' ). ~ ~ ~ ~ ~, .~ * .4 + L f EAAA1 ARFsA~~ ~ , ~ +. ,~ i~ _ 4 ._1„, ~ f .' . ,~ r ~ `7'r ~i ~ ~ % ~ ? ~~ ~> 5~~~ .~ O ~ KR t' _ g « ` ~~' ~ ' ~ ~elclls~ ~. ~~ ~ i~~ r•, PARK °.a. pia M ~ ~ "- ,• ~ ~ ~ ., ~` MS ~ ~ ~ ~ ~ , .r+- ^r~ ~ ~~ ~ x'-. ..~ ~i'ALt. 1..... Mi . 7 ~~ HOLZ FARM PARK MASTER PLAN Access 8~ Parking ~ As illustrated on the Master Plan graphic, the gravel drive to the historic farm will be discontinued from the southernmost granary and machine shed to Manor Drive. The main vehicular access into the farm site from the south is to be relocated to the north parcel off of Cliff Road, with the removal of all residential structures that currently exist. The access drive ~ will be a 14 foot wide aggregate drive providing connection from the farm area to the existing driveway, therefore no improvements are intended to be made to the existing driveway. In discussion with Dakota County on moving the park access off of Cliff Road, the access is considered to be an interim solution until a future opportunity to access the site off of Dodd Road presents itself. In the meantime, the north parcel will be used only for field parking during the larger annual events that take place at the farm and can accommodate approximately 100-130 cars at a given time. It is recommended that the field event parking in this north parcel be stabilized with an aggregate soil subbase for proper support for the parking. To service the day-to-day parking needs at the historic farm, an area of either turf or gravel parking sized to fit approximately 8 to 10 cars has been shown on the master plan along the gravel entrance drive within the farm area, but in a location out of direct sight lines from the historic areas. The 8 stall parking lot that is currently located in the southern parcel is shown to be removed out of the park property and relocated along the street as parallel parking. By relocating the '~ parking spaces in this manner, more park land is available for recreational purposes. The concrete ramp utilized for lake access is shown to be relocated to the north parcel as well, which removes this maintenance traffic from the active and historical portions of the site. ' The master plan illustrates that ornamental fencing with a farm style character be placed in ~ select locations along boundary edges and entrance points of the park to identify the park ~! site from other properties, provide an architectural element that will tie the site together ~, visually, guide pedestrian movement, and improve aesthetics. Farm gates will also be '~ provided at select locations to control access as warranted for the special events and for site security, while staying within the historic character of the site. Historic Farm ', The graphic located on the following page is an enlargement of the historic farm area of the ', Holz Farm Park site. As stated earlier, the existing aggregate driveway that is currently connected to Manor Drive would be terminated at the southernmost granary and machine ', shed and tie into the proposed asphalt trail where a field gate and site orientation sign would ', be located. Alongside the granary and machine shed structures, it is said, stands the second largest oak tree in Eagan. Located behind the granary and machine shed is shown an expanded vegetable garden area. Existing clay draintile from previous farming methods ', still exists in certain areas and care should be taken not to destroy or remove this tile. A few j existing trees would need to be removed to enlarge the vegetable garden area, but they are poor quality trees of little value. The enlargement plan illustrates the historic farm once improvements have been made to the site to include rebuilt structures and removal of structures that.don't currently belong there (refer to section xxx). The structures are labeled and some points of interest are noted for possible locations of site signage for the self guided walking tour, which would be best ~ located in the field for the most advantageous orientations. An aggregate trail connects the existing aggregate drive by the farmhouse and proceeds around the lake edge to connect back into the proposed new aggregate entrance drive. Along this trail at the point of the lake is a proposed fishing pier. The trail could also be used for the hay ride trail, which could also travel to the north field parking area to pick up passengers arriving to the site for the special events to allow for a more quaint entrance into the site. As described earlier, a small turf or gravel area is shown for the day-to-day parking needs related to the farm site, such as garden activities, Friends of the Farm group meetings, j maintenance, etc. It is also recommended that a structure to protect farm equipment be ', added that isn't in direct sight lines from the other areas of the historic site. An approximate sa HOLZ FARM PARK MASTER PLAN area is indicated on the plan which is mainly hidden from view by mature trees and the ornamental garden area. It is also located in close relation to the cultivated field area, which would be appropriate. i An approximate location for a portable restroom enclosure is also shown. The enclosure would be sited to be accessible, but located out of the core of the historic farm area. Amore in-depth description of the issues and improvements related to the historic farm area and structures is located in the Historical Structures Report section, prepared by Miller I Dunwiddie Architects. FARM E\TRA1Ct:5 Ei ~ ~" y y,s ' .t fv~ tenrce Wr Iw ttlr~Ott .t-. T ad nJtk aarrd. PARkIN(: AREA ~_ T.rtp~..,t,.wra+~++~h ~,~ ;,.~_ la.,~, r r,.l,.r.! n~~+c EQI;IPMF\TtiHF.D~'4~'` E1511IaGPIER FAH1181!1LUttiCb'1`RliCl'l'RE.S ~ •_ '_•_--._ _ _~_ ~,~ RsWNrif+lK wMNra trp Mill teMef{1tfYt 1 1~ 1 1 ~If0~1•Jlt Ilgt Rl W YIMYM{MMl.allrin¢ - 1 NrY/gllN M>1~wp41t. XdYF1YfN 1h>t.IW1eN. + - ~ 1 1. PMOPgSI'.D a, rt:rcaL ~ FARM; FIELDS. ~ ' RIai~ILT NM"111\F: \NLO r 1 , 1 aNWWA 7. GIt.1\1nti •i..., ~ IIOLSC 1 PLC ?l.+,CIII\F SIILD ~ +. ~~ "^-.- 1 ~ ~ •~ t. PaUIYI~F.'b i. Mnl.a nsiN .. ~ i RI,INdL! N1.1.1. IIbl:4; 1.~ OfitIM.1f. ~"'. ~ ~ _~ ).CIIK-F.4 CQOt .. 3. >.MOA6IIOLSt: I4 STtlffi Tk\K - ~~ ~ sr d. RTO0.ACE { 11. ttN~V ti # 13. ~' iklI.AIII:L- tt F`ItAWtiF:If ~j J SIIEU aT ~~qq' , Rt:rtilLTSltO _ ~ 'Id31~ + 1 s. rne~ cRro ~>. feaN mrczl: ~ ~ ~> _ ~ 3-,~' RlSl"RUU-1 L;\CLUSURE ~ 12. ~. PwlaLle realruor eutleslre to k locate) - y, d,~ ~ ,. Lan accM-ibk bal uboMnsi+e>aca. °r ~f~ FARt.1 TRAIL.C " _ ~~' Trllih NitAia IYe lure dte fo k 6'-B' Ilrle yt0.: $. ag~regale.Irlcrprethrfaral~aaReNi11 ~ ,YAW\YARD: ~ rpoa curs to IrAe a xlf-Raidtd Iwr. FARd15lGNAGE • °~ t ~ ' 6... ~ °` lrformliowYeelacafioralfiRanRe 1.' - -1Lfi' , • i' - IoMpbcMatpoLtseflnlcrosl. 1 -- •• -•-•- 7.• .. MMM W 1 iYEGEAiLEGARDE'ti ." ~r-~,y.~, •, .~. ~ 1 ..J~l i ~ {_ ,..s.~.. ~../ ~aK! N air ~, ~~1~~~^~~"3.wL~' ~ ~'"'~ , Citp of Bagab, Mibbesbta ~ ~,~ ~ ~~~ ~~ FARM EN17tANClS [.. ~.•r~+4~ • A lu+• e~eaere !ae ter elrnrue re ~ -~ n~. .ua 'tire wwrM d~ ~ Si":u.l> I°. al " w.•,L.1 9 ~? HOLZ FARM PARK MASTER PLAN Neighborhood, The following graphic is an enlargement of the neighborhood park portion of the Holz Farm Park Area !park, located on the south end of the site. PICNIC AREA • Cpeu yaee fur ~r -~ MA Yaeek hr~ eud. a.l Purk Wi.flia. ~~*~~~ ij •Ourk~b War. - _.. ' • a° Y~ BCfFERS - ---°--• ,. letewiK ivrtm ~Mre t~ i r ~ ~ 6ori~rin •W br u+w~ud . , ~ ~ ~~ I , i ~ CIULUREN'5 rLU' .~1RE.~ ' : •f'glprrtl (Ki+N4 erMr Ma'i~K '` " Cq.ipru Ywr r • hrr Urge. ~ ,.. \ ,_... _ ..... ~ `.~, ,.. : s ~ _. ' PhairtaWi. '~:~\ ~' . cat,. r,.~.~ r a.. s, ~ nv.~pn ~~~'~ ~ ~~ POND tmiut»~..r drt pJ.ill ee uw.u,M .MY Iupmuui a'NanM.. P.~RIi TRA14S • i,', YMldf l~PWI {!Wl TRAIL CO11NEtT10\ FRU01 DODA RUAD ,~ euy.l.e9e. Cit}' nt F.ag~n. ~linnesou r.,,r.e.s>a 7w' •i2z1 ~, _ 1 `+.r f ~1 ~~ Bl'FFERS -~ Pw ,.owi.e 6Wkr+Ju„R pr- be~arria a raRaaue Mnm tW rM4tin. ,.~+., 8nRi9? x'.a? The existing parking lot has been removed from the interior of the park and replaced along Manor Drive as parallel parking which allows more room for the active recreational areas within the park. Ornamental fencing is shown along the parking areas to identify the park site, improve aesthetics, and to provide a barrier between the play area and the street for improved safety. The play area is shown to be expanded to the south and east to include a wider range of age groups while allowing fora 15-20 foot buffer for dense plantings to be located between the play container and the loop trail to the north. The play equipment should be up to all current CPSC, ASTM, and ADA guidelines for safety and accessibility. The play equipment that is chosen cam take on a farm based theme to play off of the historic farm character. The play area is shown as afree-flowing, informal shape with an island located in the center which should be densely planted for improved aesthetics and to provide shade for seating areas that would be located along a walkway around the island. The basketball Yz court has been moved to the south with anorth-south orientation and the ballfield remains where it is currently located. The grading for the site should be improved upon so the grades aren't so abrupt and apparent, while still allowing for positive drainage. The loop asphalt trail system encircles the active areas of the park and provides connections j to the various active recreational amenities, as well as to the surrounding neighborhood at various access points. 10 REI.U('.1TFD ~tih17RA41, If2 ~j COCRT fE`Y'ltit: ~ ~'M4 ~YCk IlR~ fiIHMI/K i~Iwtl Jte. • twik+ Arian BUFFERS Plow .uteuli+e bu71m alaK prL -ariuira fn ruYewr br14r. aM ae.ule+k... - !0 PARALLEL P.~Rh11G SPACEti ~~~ ~ B orE:~ 1~TELD sr.~CE .~ _ ,,~. HOLZ FARM PARK MASTER PLAN An informal picnic area is shown to the north of the play area alongside the lake which transitions the active park area to the historic farm center. This picnic area can be used by both the historic farm events, as well as the typical everyday park user. A small shelter structure can be incorporated if demand warrants, but should stay in character with the existing farm structures to blend in with the remainder of the site. The picnic area overlooks a serene bay of the lake. Portable restrooms are not proposed for the park area, as it is not current park policy to provide these in un-programmed park areas. Landscape improvements include adding additional vegetative buffers around the perimeter of the park to help blend the site into the existing mature areas and to provide separation of the park areas from the residential lots. It is suggested that the shoreline of the lake and holding pond be naturalized for improved aesthetics, as well as a more stabilized edge. Trails j The master plan illustrates that an 8 foot wide asphalt loop trail system be incorporated into the southern portion of the site where the active recreational areas are located, while the remainder of the park site have 6 to 8 foot wide aggregate trails. The asphalt trails will all be ~ accessible and will provide connections to all of the active recreational areas of the park site. The aggregate trails should try to stay within accessibility standards as much as possible, knowing that in some areas this will not be possible without extensive grading, which may compromise the historic nature of the site. The existing trail easement /connection along the south end of Dodd Road remains as it is and the master plan also shows adding another trail easement /connection north along ', Dodd Road to tie into the existing trail easement leading into Lebanon Hills Regional Park. There are also plans for a future regional trail system that will be running along Cliff Road that can easily tie into the park site. signage The master plan indicates that a signage system be incorporated into the site to allow for a self guided walking tour of the site's historic features. The park signage system should consist of a hierarchy of signs that give the park visitor needed information in an unobtrusive manner. Site orientation signs should be placed at the main historic farm entrance areas to identify the historic core from the more active recreational areas of the site. These signs can incorporate an overall summary of the site with orientation maps and historic pictures. Smaller signs can be placed throughout the site at key points of interest that basically identify the structure or point of interest with possibly adding an historic picture, if applicable. j From a design standpoint, a strong overall theme that is consistent with the farm characteristics of the park is important. The signs should be simple and blend in with the site, yet be durable enough to withstand the weather, and to a degree, vandalism. The following is an example of an historic sign located at Lexington Park in Roseville. „~ t~S~ 1; L C:,+CJ M ~; .v~tx*~. LG.YIMt IUI? YA~i iC ~.. t+~ ... ,~"'~ ' L.. _ .~ ~~ #'r~ _ ._... '• Landscaping 'I Landscaping issues have been brought up throughout various portions of the master plan with the main point being that improved and expanded landscaping is needed in various areas throughout the park site. The southern portion of the park site was more recently developed, and therefore, is much 11 59 HOLZ FARM PARK MASTER PLAN more open than the dense, mature vegetation of the adjacent historic farm area. Increased landscaping efforts in this area of the site will help to provide better buffers between the park site and the adjacent residential lots and will eventually help blend this area with the already mature areas of the site. Naturalizing the shoreline of the adjacent lake would be beneficial not only to enhance the aesthetics, but to also improve shoreline stabilization and water quality. The area surrounding the small holding pond should also be naturalized to blend in better with the site, as well as make a utilitarian pond look much more pleasing and natural. In regard to the mature vegetation that currently exists between the historic farm area of the site and the adjacent residential areas to the west, conservation efforts need to be developed to maintain these areas. Currently many of the mature trees on this boundary lie on the residential side of the property line and are in danger of being removed through future developments. The absence of these mature trees would affect the historic experience of the farm site in a very negative manner. One possible solution would be for the City of Eagan to obtain a 15 to 20 foot wide conservation easement all along the western edge through park dedication measures to preserve the mature trees, should future developments arise. In the meantime, additional vegetation should be planted in select locations on the park site that will one day provide an adequate buffer, which would also be beneficial in replacing the mature trees that could be at, or nearing, the end of their lifespan in 20 to 30 years from now. Enhanced vegetative buffers will also be needed in the northern portion of the site to allow this area to blend in with the natural scenery of the adjacent lake and mature vegetation of the farm area, as well as to provide separation from the residential property to the west and Cliff Road to the north. Many of these plantings will most likely need to be placed around the boundary edges, as the interior portion will be used for field parking. Universal Design i In recent years, extensive public debate has been focused on equal access to indoor and outdoor public spaces for all individuals. The Americans with Disabilities Act of 1991 (ADA) turned past guidelines and standards into law, forever changing the way accessibility issues are to be addressed. But the ADA is not an end unto itself. It is simply another step toward a design philosophy that ensures accessibility for all. The challenge is to move beyond the ADA to a more encompassing approach to design. The following defines how that challenge i will be addressed in this park setting. The Principle of Universal Design As stated in the published design guide Universal Access to Outdoor Recreation (PLAE, Inc. 1993), past criteria for barrier-free design (elimination of barriers to access) were based upon the needs of average human beings or the needs of the wheelchair user (which was often thought to represent the broadest spectrum of disabling conditions). In reality, the range of abilities and disabilities goes well beyond that limited definition. It has become evident that design philosophy must continue to evolve if a barrier-free environment is to be realized in the design of parks. Universal design is an approach to design that achieves this philosophy by combining the basic principles of barrier-free design with a more comprehensive view of human beings. Under this paradigm, universal design attempts to consider all degrees of sensory awareness, all types of locomotion, and all levels of physical and intellectual function. By doing so, the needs of individuals with varying desires, abilities, and expectations can be reasonably accommodated. The philosophical underpinnings of universal design as defined by Universal Access to Outdoor Recreation includes: • • People purposely choose settings for their recreational activities. • • Choices are made with the expectation of achieving specific recreational experiences. • • Desire is to provide as broad of a spectrum of activities and recreational settings as practical for a given site. Application of Universal Design Principles 12 ~V HOLZ FARM PARK MASTER PLAN 'I The objective with universal design is to consciously apply the principles to this park setting to determine what is most appropriate given the circumstances. At the very least, the outcome would be that more people of different levels of ability will have life-enriching experiences in the park. At the very most, the park will serve as an example for others to follow, ultimately furthering the cause of making universal access an integral part of all park designs. Since universal design is still an evolving approach to design, achieving universal access is j often simpler in concept than in practice. Anticipating the needs of people with varying degrees of abilities is a formidable task since it is often very difficult to understand the specific needs of individuals with certain disabilities when one does not share those limitations. Therefore, it is imperative that the design process include individuals that represent across-section of people with and without disabilities. As the project moves into design implementation phases, efforts should be made to involve representatives of divergent populations in the detail design of specific facilities. This approach helps to ensure that the design for any given facility will actually serve the intended populations. The Holz Farm Park site is difficult to classify due to the varying nature of the site. On one hand there is the neighborhood park component of the site where accessibility is achievable, and then there is the historic farm context of the site where changes should be made to accommodate accessibility to the extent possible without compromising the historical integrity of the site and structures. The historic farm portion of the site has already had some improvements made with the additions of ramps at the farm house and bam locations for accessibility, but there are many areas that are still considered non-accessible. The extent that accessibility should be addressed and incorporated into the historic areas will need ongoing discussion. The incorporation of trails to provide at least one accessible route to some of the farm structures is one solution that may work in some areas. The historical structures report section also discusses accessibility issues and possible solutions. 13 c~i Program Status Report -- Customised Printed: 20-Jun-03, 08:24 AM ~~~ ~~ User.' class SAGA Pl Only courses available for Section: Preschool Activities Status: Active/Inactive/Completed/Cancelled Session: 2003 Summer Registration Session Num Starts Barcode# Min Max Reg Activity: Creative Stories 001 6/17/2003 9:30AM A 5374 7 7 7 002 7/29/2003 9:30AM A 5375 8 10 0 Total for Activity: Creative Stories 15 17 7 Activity: Friday Fitness 001 6/20/2003 9:30AM A 5378 8 12 12 002 7/25/2003 9:30AM A 5379 8 10 10 Total for Activity: Friday Fitness 16 22 22 Activity: Friday Friends 001 6/20/2003 9:30AM A 5354 8 12 15 002 6/20/2003 1:OOPM A 5355 8 10 10 003 6/20/2003 9:30AM A 5356 8 19 18 004 6/20/2003 1:OOPM A 5357 8 10 10 Total for Activity: Friday Friends 32 51 53 Activity: Fun With 3's 001 6/17/2003 9:30AM A 5345 7 7 7 002 6/18/2003 9:30AM A 5346 8 g g Total for Activity: Fun With 3's 15 15 15 Activity: Fun With 4's and 5's 001 6/17/2003 9:30AM A 5347 10 20 20 002 6/17/2003 1:OOPM A 5348 10 13 13 Total for Activity: Fun With 4's and 5's 20 33 33 Activity: Little Sporties 001 6/16/2003 9:30AM A 5368 8 15 15 002 6!19/2003 9:30AM A 5369 8 15 15 003 7/21 /2003 9:30AM A 5370 8 16 5 004 7/24!2003 9:30AM A 5371 8 16 4 005 6/16/2003 1:OOPM A 5372 8 20 20 006 7/21/2003 1:OOPM A 5373 8 20 20 Total for Activity: Little Sporties 48 102 79 Activity: Me Two 001 6/1912003 9:30AM A 5344 7 7 7 Total for Activity: Me Two 7 7 7 Activity: Mini Eaganettes 001 6/16/2003 9:OOAM A 5380 8 18 11 002 6/16/2003 10:15AM A 5381 8 18 17 003 6/1712003 9:OOAM A 5382 8 18 18 Total for Activity: Mini Eaganettes 24 54 46 Page: 1 c~a Printed: 20-Jun-03, 08:24 AM User.' class Num Starts Barcode# Program Status Report --Customized Min Max Reg Activity: Movement Mania OOi 6/18/2003 9:30AM A 5376 002 7/23/2003 9:30AM A 5377 Total for Activity: Movement Mania Activity: Preschool Camps 001 7/28/2003 9:30AM A 5358 002 7/28/2003 1:OOPM A 5359 003 8/4/2003 9:30AM A 5360 004 8/4/2003 1:OOPM A 5361 005 8/4/2003 9:30AM A 5362 006 8/4/2003 1:OOPM A 5363 007 8/11/2003 9:30AM A 5364 008 8/11/2003 1:OOPM A 5365 009 8/11/2003 9:30AM A 5366 010 8/11/2003 1:OOPM A 5367 Total for Activity: Preschool Camps Activity: Smart Start 001 6/16/2003 7:OOPM A 5349 Total for Activity: Smart Start Activity: Summer In the Park for 5 & 6s 001 6/16/2003 9:OOAM A 5400 002 6/17/2003 9:OOAM A 5401 Total for Activity: Summer In the Park for 5 & 6s Activity: Tiny Tots 001 6/16/2003 9:30AM A 5350 002 6/17/2003 1:OOPM A 5351 Total for Activity: Tiny Tots Activity: Wacky Wednesdays 001 6/18/2003 1:OOPM A 5352 002 6!1812003 1:OOPM A 5353 Total for Activity: Wacky Wednesdays Grand Totals: 8 17 17 8 20 18 16 37 35 8 20 19 8 20 5 8 20 20 8 20 4 8 16 8 8 16 11 8 20 20 8 20 10 8 20 18 8 20 1 80 192 116 8 20 20 8 20 20 20 40 37 20 40 40 40 80 77 8 17 17 8 16 16 16 33 33 10 16 16 10 20 20 20 36 36 357 699 579 Page: 2 Co3 SEVERSON, SHELDON, DOUGHERTY & MOLENDA, P.A. TO: Gene VanOverbeke, Director of Administrative Services FROM: Michael G. Dougherty, City Attorney DATE: June 20, 2003 RE: Capvni Art Park Our File No. 206-20524 In considering alternatives for the City's involvement in the possible acquisition of property from Tony Caponi, there are certain legal restraints to be aware of on the City's authority. In addition to ~ an outright pwchase of land, the City may consider the use of either a contract for deed or alease-pwchase agreement. Under a contract for deed, the purchaser agrees to make installment payments to the seller, whom retains equitable title to the real property until such time as the full pwchase price has been paid. Normally, if the purchaser fails to make the required installment payment(s), the seller can either sue the purchaser, seeking payment of the balance of the purchase price, or cancel the contract for deed. A cancellation allows the seller to retain all payments received and terminates the purchaser's interest in the property. Under Minnesota Statutes, while Eagan may enter into a contract for deed for the purchase of real estate, the contract must limit the seller's remedy to recovery of the property in case of non-payment of all or part of the pwchase price. The limitation of the seller's remedy prohibits the seller from seeking damages from the city for the balance of the purchase price. Additionally, the installment payments for the pwchase price may not exceed five years. If the pwchase price were $1,000,000.00, a contract containing equal installments would require the City to allocate and pay a minimum of $200,000.00 in principal plus any accrued interest in each year. A lease-pwchase agreement is somewhat similar to a contract for deed. However, where a contract for deed transfers legal title to the pwchaser upon its execution, under alease-purchase agreement, the seller retains full title to the property until such time as full payment has been made. Normally, the lease payments made by the pwchaser are applied to the pwchase price that is determined at the time of entering into the lease. Under Minnesota Statutes, the City must include in the agreement the right to terminate alease=pwchase agreement at the end of any fiscal year during its term. If the City fails to budget for the payment under the lease, the City must have the ability to terminate its interest under the lease-purchase agreement. W If the City's obligation, under a contract for deed or lease-purchase agreement, exceeds $1,000,000.00, the amount of the contract, which includes all principal and interest, shall be included in the calculation of net debt of the City under Minn. Stat. §475.53. Additionally, if the price of property to be purchased by a contract foe deed exceeds 0.24177% of the market value of the Cin~, the City may not enter into such a contract for at least ten days after publication in the official newspaper of a Council resolution determining to purchase the property by such a contract and if before the end of that time a petition asking for an election on the proposition signed by voters is equal to 10% of the number of voters at the last regular City election is filed with the City Clerk, the City may not enter into such a contract until the proposition has been approved by a majority of the votes cast on the question at a regular or special election. Finally, should the City acquire a portion of the Caponi property, it may enter into an operational agreement with anon-profit organization; however, the City must retain oversight of the activities occurring on the City property. The City's oversight should ensure that the Eagan taxpayers have access to utilization of the property. This is particularly true if dedicated park funds are used in the acquisition. Additionally, any structures or improvements placed upon the property acquired by the City would need to be approved by the City, as the ultimate liability associated with the use of the property will remain with the City. If you have any questions, please give me a call. MGD/jlt cc: Tom Hedges, City Administrator ~S ~~~ ;~ - ,s ,~:_r. City of Eagan Packs and Recreation MEMn AGENDA ITEM: I-1, BUR OAKS PARK TRAIL PLAN Date: May 14, 2003 A=mda Item: I-1 Btu Oaks Trail Action X Information Attachments x 1. Meeting Summary 2. Preliminary Trail plan 3. Cost Estimates TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION PAUL OLSON, SUPERINTENDENT OF PARKS CJ LILLY, PARKS PLANNER ITEM OVERVIEW: The City Council directed staff to conduct a trail study for Bur Oaks Park. The APrC is being asked to make recommendation on trail alignment and surfacing based upon input provided by staff and azea residents. BACKGROUND/HISTORY: During the public meetings conducted for the proposed Chapel Lane street improvement project, the issue of trails within adjacent Bur Oaks Park was raised Several residents expressed a desire to see the trail system improved The City Council subsequently directed that the staff; working with APrC, conduct an analysis of the existing trail system, hold a neighborhood informational meeting and prepaze a plan for trail improvements. On Mazch 13, 2003, staff conducted a neighborhood informational meeting at the Eagan Municipal Center. Over 300 meeting notices were sent out to residents in the azea of Bur Oaks Pazk. Approximately 35 residents attended the meeting. Staff presented an analysis of the existing conditions and gathered the input of the meeting attendees. A meeting of Acquisition Development Sub-committee of the APrC was subsequently held on April 3rd to review the resident input and provide staff with general direction towazds the development of alternatives. The issue was presented to the APrC at the regular April meeting held on April 14th, 2003. The APrC recommended the implementation of those improvements determined by staff to be "maintenance" based and concurred with the trail alignment presented by staff. The issue of trail surfacing was delayed until the May meeting to allow the APrC the opportunity to visit the site. ANALYSES: The existing system of trails appears to be functional but not adequate to meet the desires of the area residents who were in attendance at the neighborhood meeting. Most were in favor of enhancing the trail experience for all users by creating a loop, possibly including a bridge, in the existing lineal system Many indicated that there was significant use of the informal trail on the east side of the Lake, expressing a desire that it be improved It was noted that there are limitations due to slope and soils particulazly on the north and east side. A resident attending the April 14m meeting expressed the opinion that no additional paving should take place. ~~~ A variety of ancillary issues related to the current conditions of the park have also been brought forward during the review process. While not all are directly related to the issue of trails they are important to the overall quality and function of the park. They include; Additional signage, boundary and entrances Security lights Reinstalling a bench A trash container near the courts Trimming of trees along some corridors Additional mowing of the existing east side trail Monitor off-trail biking, removing jumps Use of rental canoe racks Improved visibility and speed control on west side trail DISCUSSION/ EAVALUATION: The issues identified during the review process can best be classified into two distinct but related categories; 1. Trail Improvements (Longer Term) -The original request of the City Council was that the park trail system be reviewed. Issues in this category are the basis upon which the trail improvement decisions can be made. They generally focus on the alignment and surfacing of proposed and existing trails, and the patterns of trail use. To facilitate and implement concepts for trail improvements will require engineering, design and construction costs that are beyond the realm of the operational budget and may be best suited for possible inclusion in the Park Capital Improvement Plan (CIP). Currently $50,000 has been allocated as a "place holder" number if the 2004 CIP. The number would be refined, based upon the chosen alignment and surfacing alternative, prior to the next CIP review. A general cost estimate has been included for reference. Possible surfacing Ahernatives; • Natural/turf (+) Inexpensive, minimal run off, flexibility, minimal maintenance, easy to modify (--) Susceptible to wear, erodable once worn, limits some wheeled trail use, uneven • Compacted granular (+) Median priced, ease of installation and repair (--) Erodable, becomes uneven over time, increased maintenance, limits some wheeled use Bituminous (+) Smooth consistent surface, unlikely to washout, low maintenance, accommodates most uses (--) Higher cost, increases run off 2. Maintenance/Improvement (Shorter Term) - At the recommendation of the APrC, many of the ancillary issues brought forward have been, or will be, addressed this year by staff, through existing maintenance and improvement programs. They include signage, park amenities upgrades, lighting and improved visibility along trails (as listed above). Funding to address the majority of the issues is available through the general operational budget, the exception being security lighting which could be funded through the "small project" allocation in the CIP. ~ 4. (e7 The issue of trails along Chapel lane and Rolling Hills Drive has been discussed with City Engineering staff. A trail in either location would require the use of additional road right of way on the front of residential properties. Connection into the City wide trail system may be most appropriate at the time HWY 149 is improved, as the improvement would most likely include trails. SUBCONIlVIITTEE DISCUSSION/RECOMII~NDATION: The Acquisition-Development Subcommittee along with other members of the APrC reviewed the issue at a workshop on Apri13`~. The general consensus of the members present included; • A loop trail, possibly including a bridge should be considered • Afoot trail was adequate for an access from the east, through the woods • Wet soils, grades, and the need for an easement were deterrents to a northerly trail • Implementation of the short term improvements was advisable • A variety of trail surfaces could be considered • The project should remain in the CIP At the April 14 meeting the APrC agreed in concept with the recommendations of the sub- committee, though the issue of trail surfacing remained unresolved. ALTERNATIVES FOR COMIVIISSION CONSIDERATION: The recommendation of the APrC will be forwarded to the City Council as part of the response to their request for a trail study at Bur Oaks Park. Possible alternatives include; 1. Recommend approval of trail improvements, to include surface upgrades, bridge installation and the construction of new trail segments. Consider funding the trail improvements through possible inclusion in the 2004 Park CIP (To be presented in the spring of 2004). The cost for any security lights to be funded as a small project from the 2003 CIP and maintenance items to be funded through the operational budget. 3. Recommend additional study 4. Recommend that no additional improvements are necessary 5. Other /.~ Item: I /J ~jrQ2ks ~I2fi Attachment # ~. ~.hn9 summa rte BUR OAKS TRAIL STUDY Public Informational 1~Ieeting 3I13/Z003 Meeting Note Summary Short Term Imnrovements/Maintenance 1. Install signage at trail heads, include "No Vehicles", consider barricade post 2. Install security light near south playground and north entrance 3. Provide boundary signage where applicable 4. Replace bench in Northwest corner--removed due to damage 5. Install trash container near tennis courts 6. Trim trees to improve visibility at south access (curve) • 7. Trim landscape at Chapel lane corner to improve visibility 8. Mow the entire length of trail east of lake 9. Consider a rail and/or speed control on woods trail hill 10. Monitor "BMX" use, remove jumps ~i~hen found ~11. Additional patrols by Police as possible ll. Provide rental canoe racks Improvements for Consideration 1. Connect trails to the City system, crossing at 149 is difficult (MnDOT considering the upgrading 149 to allow turn back to County, may inciude trails and crossings) 2. Secure property on the north end of the lake to allow for a complete loop trail 3. Pave/surface the east side turf trail, consider alternative materials 4. Relocate the west trail to reduce the steep grade through the woods, add a rail 5. Install a bridge o~•er the channel, allo~~• room for canoes to pass Misc. Comments 1. Considerable use of the park by bikes, on and off trail 2. Little interest in the installation of additional amenities, benches etc. 3. Chapel Lane is unsafe for pedestrians ~Oq .. ~ ~: o ~ E-•~o~v~ p~~~n wa~ o ~..,~5 e a ., p ZF ~Vaw~ any O~~ ~~ ,,,~ ~,PzQ~~-„ ~~x •~ ~ .~ ~a ~~ U pa av~wv~~ ~a ~ j ~~ OCW`~' 3~~ O C~ ~ w~ ~ Eck ~1 ~a b~raa 8 m ~ ~ ~ ~ . ~~ ~U~o~~z F~h~~~~y ~.oa33 w~~ ~ ~ rSv~a ~< ~_ - ~ ~ c C l"' U :J ~ ~ W Q Q -- U 3 , a -~ 3 ~ SCE ... O e ~ • ~_~ ~. ~{'-rte'`. ~ ~Q~w C7 s ^' -' a -~ a w a o c~~C ~ M -_ ~ ~1 g g~y ((~~~,,1 ~%1 P! p h l ~ _ ~ ~ ~ ' ~ y W d O y~~~ °~~ 7 ~ ~ ; 7 ~ ~ .--~ + v 0 0 ~., ~ :; ~ ~ _ ~o~ ^.~ ~. r 1 I f 1 ~~ .~ c~~ Wn. > ~ ~: ~< ~ ~ _ _ ~'~ga ~ v~ ~~w C.1 IL -y N ~~~ N os~a Z za ~ ~~ ~~ ~~ y i. j w ta. Ls. , - G v fa. .S .a ~ a Z H t ~ V 0 ~ _ i i i _ ~ - a ~: ~ 3= = M 1= '~ Z- ~- , Q ~ Q 70 0 m J ~~. ~ ~`~ ~ -,~~ ~-~• _ ~ ~*-. j ~ $~ ~ ~ ... ~ ... ~ _ . ~ Item• / • ~ur ~ZkS 1 r~ii I aa.OD 9.53 ,10.00 ~ • 170.00 ! -a0.00 =, 1!0.00 ,90.OD. - s` • ~-~~ _~-_--_--------------- ------- -- - ----- ~--• AttlChm 2. ~rC~llhlllQ/LS _ ' ,Ia.•a . • ,aooo +~a ~ ,7om ~ , ~ uom ~ Tra ~ 1 Ala n j, 17DA0 0 = 31 1 d0 1 ~ a ;.~~ t .~ !~ ~ LEG END ~~ ~ `fi~~ ~ ~1L1S1T11J G PAVED'1'StA1L G +• (~ a "e~=, •4 ;;• ..-F'kDPDSEC -'PPVEDTStR1L Q ev r~ .ar _ P D p• PROfOSEp TURF ZRRIL d • ~• ~` • • • ~ • ~YoPDSED NAtIR!*l Su£FA[~, TRAIL d ~ ~aa, ~ +a.aa Q YRDPOSEO QfD. bRID6E ~ . >R [ an a+aa ~ O ~ ~ ~ N s a,aa r~ anwuowr g . d l ~ . • -- .~ ,01.77 ,a.» • ~ • ~ •,~!~,. ~ ~~ / 1 ~ ion ~- rte'/ ~~ ~ , `c $~ µa77 8 ~ '~\ ~ r ~ ~ ~~ ~ arcpr a~w! 111 . • • • ~ . • ~~aa , \ •~ ,:•=~ = ~• ~~ ~L ~~ ~ H '• . ' I'~ r ~ , +z.a +7.00 [ \~ $ • La • R' •1 \ 111 M.Tt -0y ~ ,~ .~'' ,A.. ,ate ,ms7 a.+a •. ~, •. + ~, ' : i \ '~'' . ~,\ti n ,oo.oo .,m.oo n.•fs-"~".T m ~a.oo -) i \ • ` '•~~Y~ Q~~ y'>>~ _-u------ -----L--H11 _ E OR. ---- f I ' . tx~~a71 ( _ ~ r ~s t - ~ g • ,as.n a a.a asm aoo as 1 r • ~ • ~ 1 ~ ~;' ~ ~~[ ~ ~ ,, ~. ~, `~ _ 1~~'3•, ~1\ ~,~~ \y,; ,,_~,~ ;~~ p R~ ;_ 4 1 `_ "~ ~ ~`~11. 1,.t +. i~ . .~• ~ ~~, _ ~~, ~ ~,1) 1 i` N ` '~ Q e ~i T \I =P . esmarc . 2 • • ..a `\ . Rlq~ ~ . ~~ « ~, r44 r.e , K A >i# ae.n K17 $ a a600 8 anoo asoo Item:~_~ j l3u~e OAKS TRa,~ Attachment #3 , ~~~ ~fi rra ~,s BUR OAKS PARK TRAIL IMPROVEMENTS COST ESTIMATE TRAIL PLAN AND COST ESTIMATE: The recommended plan calls for 2,610 feet of new paving for an eight foot wide bituminous trail loop, this includes the southern portion of the east trail corridor (1,725 feet) and the east portion of the central trail corridor (885 feet), this plan also includes a 40' pedestrian bridge. The recommended plan includes a turf trail, (815 feet) connecting the northern portion of the east trail to Chapel Lane. The distance between the two points where the new proposed trail corridor intersects the existing paved trails is 1,550 feet. Therefore, this new trail creates a loop that is 4,200 feet long,( 1,550'+2,610'+40') or neazly 8/10 of a mile in length. Cost estimate for the 8 foot wide trail, is based on how much site prepazation is required to develop a reasonably sound and firm trail foundation and the surfacing materials. Cost estimates for various trail sections will vary based on the quantity of materials required for their construction. Not included in this plan aze the following elements: North trail corridor, (no trail easement), west portion of central trail, (steep trail bypass) and the woodland trail. EAST CENTRAL TRAIL WITH BRIDGE: Since the west portion of the central trail corridor was not included, the access point for this trail segment has been moved east to the west side of the tennis courts. Beginning at the southwest comer of the tennis courts, the trail goes around the tennis courts across the left softball outfield and across a lowland azea to the proposed pedestrian bridge crossing. After crossing the bridge, the trail corridor will intersect with the east trail alignment. COST ESTIMATE FOR EAST CENTRAL TRAIL THIS TRAII. CORRIDOR IS 885 FEET IN LENGTH; IT IS COMPOSED OF THE FOLLOWING ELEMENTS. LENGTH DESCRIPTION UNIT COST TOTAL 290 FEET TRAII,- P 1 $14.50/FT. $4205 365 FEET TRAIL-P2 $39.70/FT. $14,490 _230 FEET TRAII,- P3 $19.70/FT. $4,531 $23,226 40 FOOT BRIDGE + 27 500 TOTAL= $50,726 7d NOTE: The pedestrian bridge cost is based on conversations with representatives of pedestrian bridge suppliers. Actual cost for the proposed bridge installation is based on vaziables which at this time aze not Irnown. The next step in this process is to order soil borings in the azea where the bridge abutments would be located. This information will clarify the bridge cost, since supporting concrete abutments can be as much or more than the cost for an entire bridge. EAST TRAIL The southern portion of the east trail shall be paved and the northern portion improved as a turf trail based on recommendations received. There are a considerable number of lowland areas and steep side slopes that must be mitigated to achieve a good trail base. COST ESTIMATE FOR SOUTH PORTION OF EAST TRAIL THIS TRAIL CORRIDOR IS 1,725 FEET IN LENGTH; IT IS COMPOSED OF THE FOLLOWING ELEMENTS. LENGTH DESCRIPTION UNIT COST TOTAL 400 FEET TRAIL- P1 $14.50/FT. $5,800 525 FEET _ TRAILr P2 $39.70/FT. $20,843 600 FEET TRAIL- P3 $19.70/FT. -$11,820 200 FEET TRAIL-P4 $26.30/FT. ~ $5.260 TOTAL= $43,723 COST ESTIMATE FOR NORTH PORTION OF EAST TRAIL THIS TRAIL CORRIDOR IS 815 FEET IN LENGTH; IT IS COMPOSED OF THE FOLLOWING ELEMENTS. LENGTH DESCRIPTION UNIT COST TOTAL 230 FEET TRAIL- G1 $7.80/FT. $1,794 13 S FEET TRAIL- T3 $10.30/FT $1,391 450 FEET TRAIL- T2 $32.40/FT. $14.580 TOTAL= $17,765 COST ESTIMATE SUMMARY: TOTAL PROPOSED PROJECT NORTH PORTION OF EAST TRAIL= $17,765 (UNPAVED) SOUTH PORTION OF EAST TRAIL= $43,723 (PAVED) EAST PORTION OF CENTRAL TRAIL= $50.726 (PAVED) ~ ~~~--~s~ TOTAL= $112,214 ~3 PERMIT PARKING REGULATION OPTIONS REGULATION EAGAN PROPOSED ST. PAUL DULUTH ORDINANCE OPTIONS ORDINANCE ORDINANCE Permit issued to/for... • Property address Vehicles owned by and Vehicle registered to • Resident(s) registered to property property resident within • Vehicle owners within parking zone area Number of permits to be • Specify number for To be determined by Permit for each vehicle issued for each residence each residence "director" and adopted owned by resident and • For each registered by Council for each zone for which permit sought vehicle at address • Unlimited Age of person issued • No age specification Not stated 16 years or older permit • 16 years or older (driving age) • 18 years or older (adult) Visitor permit allowed • Yes -with restrictions Yes -also "special Yes -for specific time • No events permit" (Fee frame (not more than 24 $ I.00) hours) Exemption from parking • Service/contractors/ Yes - Yes -commercial restriction • City owned/contracted services/emergency services or delivery vehicles vehicles • Special event • None Permit transferable • No No No -including loan • Yes -with restrictions; Need to identi Permit duration • 1,2-5 years 1 year 1 year (July 1-June 30) • So long as held by resident • Unlimited Permit fee required per • Cost? $10.00 permit Yes (amount unknown) application application for each permit $ I.00/ ermit Duplicate permit and fee • $ lost permit $1.00 for lost permit Yes (amount unknown) re uired Parking Restrictions: • Odd/even days rotation Each zone and as As designated by • Mail box/no mail box designated by resolution resolution for each zone separate restrictions • Same both sides/all Specific restriction for days each zone • Different each side Addition permit/pazking None Permitted vehicle shall requirement be parked within 1,000 feet of residence address assigned to ermit Permit to be dis la ed Yes Yes *The restricted parking areas shall be designated by a map approved by City Council Resolution. 7~ i --~... r ~- AGENDA SPECIAL CITY COUNCIL MEETING Tuesday June 24, 2003 3:30 p.m. Eagan City Hall Community Room I. ROLL CALL & AGENDA ADOPTION II. DIRECTOR OF COMMUNITY DEVELOPMENT POSITION INTERVIEWS III. OTHER BUSINESS IV. VISITORS TO BE HEARD V. ADJOURNMENT F' .. ~~ : ~-~. MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMIl~iISTRATOR HEDGES DATE: JUNE Z0, 2003 SUBJECT: SPECIAL CITY COUNCIL MEETING FOR TUESDAY, JUNE 24 AT 3:30 PM A Special City Council meeting is scheduled for Tuesday, June 24 at 3:30 p.m. for the purpose of interviewing three (3) finalists for the position of Director of Community Development. In order to stay on schedule, it is suggested that the City Council arrive at 3:15 p.m. to discuss questions and the format for the interview. To be fair to each candidate, it will be necessary to stay on the schedule so interviews will be complete by 5:00 p.m. As a reminder, the City received 44 applications for the position of Director of Community Development. All the applications were reviewed in detail by the City Administrator and H.R. Director. The City Administrator also asked Fublic Works Director Colbert to review the applications and participate in the first round of interviews along with Assistant to the City Administrator Lord and Senior Planner Ridley. As a result of the review, ten (10) candidates were selected for the first round of interviews which were held on Monday and Tuesday, June 9 and 10. Then, as a result of that interview process, the number was reduced to five (5) candidates who participated in a more detailed interview and in-box exercise on Monday, June 16. That interview panel consisted of City Administrator Hedges, H.R. Director Duffy, Assistant to the City Administrator Lord, Director of Administrative Services VanOverbeke and Chief Building Official Schoeppner. Following the formal interview, each candidate met briefly with Director of Parks and Recreation Vraa and Chief of Police Therkelsen. The final number of candidates has now been reduced to three: Jon Hohenstein, Dennis Welsch and Scott Clark. Copies of their resumes are enclosed without page number for Council review. DIRECTION TO BE CONSIDERED: To provide the City Administrator direction regarding a final decision on the hiring of the Director of Community Development. If there is a clear choice by the City Council following the interviews, the official hiring could be ratified at the next regular City Council meeting on July 1. /s/ Thomas L. Hedges City Administrator L ~ ~ -- April 30, 2003 Tom Hedges City Administrator-City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges: Please accept this letter as my application for the position of Community Development Director for the City of Eagan. I am excited about the position, the opportunities and challenges it presents and the chance to work for the City of Eagan again. I believe that I have the experience and skills to meet the City's needs and excel in this position. A copy of my resume outlining my background is enclosed. My career in local government spans eighteen years in both high growth and redevelopment contexts. In that time, I have enjoyed the opportunity to grow personally and professionally through my experiences with City Councils, community groups, employees, supervisors and peers. These experiences have taught me the importance of building and maintaining quality relationships, having high expectations for myself and others and the need to maintain professional standards, while being open to the needs and concerns of those I interact with. As an assistant, a department head and an administrator, I have developed a thorough knowledge of local government, strong instincts and excellent people skills. This is especially important because government in general and local government in particular must deal with the difficult issues of providing public services, regulating activities associated with private property and implementing a vision for the future of the community. It is essential to have a commitment to the public good and the willingness to lead to respond effectively to these challenges. At the same time, I appreciate that the need to learn, improve and expand perspectives is ongoing, that jobs and experiences are not ends, but chances to grow even more. I also believe that my previous experience in Eagan and the perspective I have gained in my work in Mahtomedi provide a unique and positive background that will help me be particularly effective as a part of the City's management team. I am enthusiastic about this opportunity because I know the Eagan organization well and I have always been impressed by the professionalism and creativity that its leaders apply to their work. I would very much like the chance to be a part of the organization, the community and its future. I would appreciate being able to talk to you about how my qualifications, management style and personality may fit the City's needs. If you have any questions or wish to discuss this matter further, please call me. I look forward to hearing from you and thank you for the opportunity to apply for the position of Eagan's Community Development Director. Sincerely, ,~ ~u•~ n Hohenstein JON HOHENSTEIN Office Address: Home Address: Cir•• of Mahtomedi 4710 Beacon Hill Road 600 Stillwater Road Eagan. Minnesota 55122 Mahtomedi, Minnesota 55115 Telephone: 651-454-8514 Telephone: 651-426-3344 Email: chem~ljon,a?aol.com EMPLOYMENT EXPERIENCE City Administrator City ofMahtomedi (1998-Present) Mahtomedi. Minnesota • Direct daily City government operations and oversee the administration of all City departments. Coordinate Council meetings. staff reports and implementation of Council actions. Pro~-ide staff support to the City Council including development, re~zew and application of organizational policies. Coordinate staff support for advisory commissions. • Coordinate organization acti~~ities to meet the goals and objectives of the City Council. Supenzse. motivate and provide performance communication with City staff. Determine staffing needs and recommend positions and hires. Oversee engineering, planning and legal consulting services. • Interact with residents, business people and local organizations to form positive relationships for the City and to provide timely responses to community issues. • Strengthen and enhance relationships with neighboring cities, the school district and county. Develop strategic and functional partnerships to pro~~ide facilities and services including construction of an ice arena with the City of Stillwater, downtown redevelopment acti~~ties with the City- of Willernie and community education, healthy youth acti~rities and athletic programming with the school district. • Coordinate staff and consultant activities regarding development applications. Oversee planning for commercial and life-cycle housing opportunities. Coordinate business development financing. • Prepare and submit annual operating budgets for the general fund and utilities. Develop capital improvement program and implement infrastructure investment strategy. Manage City Hall remodeling and technology upgrades, parks and trails improvements and sVeet and utility projects. Assistant to City Administrator City of Eagan (1985-1998) Eagan, Minnesota • Assisted the City Administrator in all areas of administration and aspects of City government. Coordinated multi-department activities. Researched and prepared City Council reports and meeting packets. Prepared department budgets and assisted in organizational budget preparation. Coordinated CounciUStaff strategic planning activities. Directed City- Ha1UPolice facility expansion. • Managed economic development activities, drafted related policies, prepared and administered grants and staffed Economic Development Commission. Coordinated implementation of tax increment redevelopment districts, development of the revolving loan fund and formation of the Cedarti-ale area special service district. • Served as acting Community Development Duector (1992-1993). Managed staff and activities in the areas of Planning, Protective Inspections and Government Buildings including development and redevelopment applications, project review°s, development implementation Comprehensive Guide Plan updates and code compliance. • Coordinated and staffed Airport Relations Commission. Assisted in development and implementation Pari 150 Program updates including residential sound insulation program. Supervised staff for recycling and cable communications. • Represented the City- with other organizations and agencies including the League of Minnesota Cities and Association of Metropolitan Municipalities. Served as City liaison to Metropolitan Council and Metropolitan Airports Commission Retreat Facilitator Burnstzlle/Eagan Telecommunications Commission (1999) Burnsville, Minnesota • Prepared and facilitated Telecommunications Commission annual retreat focusing on team building. goal setting and organizational priorities. Graduate Assistant and Instructor Urban and Regional Studies Institute (1983-1985 and 1992) Mankato. Minnesota • Acted as teaching assistant in a variety of undergraduate courses. Conducted academic and field research and anal}~sis for public. prn~ate and Institute projects and internships. • Team taught graduate class on municipal organizational theon' and behavior. Prepared and delivered class presentations, prepared and evaluated class exercises, presentations and examinations. Carpenter General Construction and Development Company (1982-1983) Mankato, Minnesota • Performed construction work and assisted in office management for general contractor. Legal Assistant Green Law Offices and Johnson-Moonan Law Firm (1978-1982) Mankato, Minnesota • Performed legal research, prepared briefs. interviewed clients and gathered evidence for cases. EDUCATION Master of Arts -Urban and Regional Studies Urban and Regional Studies Institute (1983-1985) Mankato, Minnesota • Concentration in Urban Management included course work in Municipal Finance, City Planning, Police Analysis, Municipal Law, Human Resource Management. Labor Relations. Organizational Theory, Real Estate Investment and Grants Administration. Bachelor of Arts -Cum Laude Harvard University (1976-1980) Cambridge, Massachusetts • Concentration in American Government included course work in Political Systems, Economics. Accounting. Cit}• Planning, Constitutional Law, Political Philosophy and Resource Management. Harvard Club Scholar and member of the Harvard Lampoon. PROFESSIONAL MEMBERSHIPS International City/County Management Association Minnesota Cit}~/County Management Association -Past President Metropolitan Area Managers Association Minnesota Association of Urban Management Assistants -Past President. REFERENCES Yale Norwick Tom Egan Mayor - Cih- of Mahtomedi Metropolitan Council Member 600 Stillwater Road Former Mayor - Cit<~ of Eagan Mahtomedi. Minnesota 55115 Egan. Stewart and Lauer 651-426-5269 15025 Garrett Avenue Apple Vallee, Minnesota 55124 952-432-2200 Tim Pawlenri• Brandt Richardson Governor Dakota Couni< Administrator 130 State Capitol Building 1590 West Highwa}- 55 75 Constitution Avenue Hastings. MN 55033 St. Paul. Minnesota 55155 651-438-4528 651-296-3391 Craig Waldron Dave MacGilli~Tay Cih- Administrator - Cit<~ of Oakdale Springsted 1584 Hadley Avenue North 85 East Seventh Street Oakdale. Minnesota 55128 St. Paul. Minnesota 55101 651-739-5086 651-223-3068 Ham- Mares Tom Hedges State Conunissioner Cit, Administrator - Cit} of Eagan Former Legislator 3830 Pilot Knob Road 2592 Cron Hill Court Eagan. Minnesota 55122 White Bear Lake. Minnesota 55110 651-675-5007 651-429-7189 1:11 Y ur r,AUAiv Personnel 3830 Pilot Knob Road ~ Eagan, MN 55122 Phone: (651)675-5000 TTY Phone: (651154,8535 Website: www.cityofeagan.com APPLICATION FOR EMPLOYMENT We welcome you as an applicant for employment. Your application will be considered with others for the position you specif}°. It is our policy- to provide equality of opportunity in employment. This policy prohibits discrimination on the basis of race, color, sex, creed, religion, national origin, age, marital states, disability, polifcal affiliation, sexual orientation or stains with regard to public assistance. This policy applies to full-time, part-time and seasonal and temporary employment. Auxiliary aids for persons with disabilities who wish to participate in the City of Eagan employment procedures are available upon request at least 96 hours in advance. [f a notice of less than 96 hours is received, the City of Eagan will attempt to provide the aids. Please furnish us with complete information. An incomplete application may reduce your opportunity for employment with the City of Eagan. You are encouraged to attach any additional information which you believe qualifies you for the position. M1laterials submitted in support of au application are normally not returned. You should not submit an original document if it is your only copy. Applications must be received by or postmarked by the application deadline. Late Applications Will Not Be Accepted PLEASE PRINT IN INK OR USE A TYPEWRITER TITLE OF SPECIFIC POSITION FOR WHICH YOU ARE APPLYING: DATE: PERSONAL FORMAT ON NAME ~ ~ f a s~',~ ~~ ~~~,' soclAL sECURITY # ~~~ - ~ ~ - 3Sz( ~ Last First Middle fo Street PHONE # (~,~~sl) ~/~~ -- L'S I ~I May we contact you at work? [~ Yes Are you 18 years of age or over? f~l Yes ~ ti} State Sl~, Zip OTHER (Daytime) PHONE # ((rSi) c!a 4 - 3~~/y ^ No ^ No If No, state date of birth If position involves driving, indicate Driver's License #: ~-5a3-'~3C- 13g-4a"State X11 ~ Class EMPLOYMENT DESIRED Type of employment desired (Check only one): [~ Full-time ^ Part-Time Is the posted/advertised salary for this position acceptable to you? ~ Yes Date Available ~~TZ-t~S Are you employed now? l~j Yes May we contact your present employer: (~ Yes ^ No Have you been previously employed by the City of Eagan? ^ Temporary/Seasonal ^ No ^ No If No, explain f~ Yes ^ No Dates l ~{~~ - l c( ~~. Position(s)~Qt ~~~~ ~~' ~~t C-~'w ~~-h%~bfi'` Have you previously applied for employment with the City? f~ Yes ^ No Dates ~5~~~~ Position(s) EDUCATIONAL INFORMATION Circle the highest grade completed: Grade School High School 12345678 9101112 orGED Did you graduate from High School? ~ Yes College t-Graduate 13 14 15 16 MS PHD LIB ^ No Name of School:]~b+-~~~s .- C~ ,~~t ~~~. '~S. Name & location of college, university, technicaUvocationaU business schools Course of stud # of years attended Did you raduate? Degree received ~` ' .~ ! 1 :~ r ~~ List any relevant correspondence courses, special courses or special training you have taken: Must be completed by applicants for ADMINISTRATIVE, PROFESSIONAL, FISCAL & CLERICAL position Typing/Computer Keyboard Ability? ~ Yes ^ No Words per minute (Clerical Applicants MUST complete): ~ U - ~ Business machine operation & experience. In addition to listing typewriter, 10-key, dictaphone, etc. experience please include spec~lic information regarding any computer operation experience including specific softwar~ ~~~ To be completed by applicants for LABOR/MAINTENANCE & SKILLED TRADE positions: Apprenticeship(s) served or trades learned: Capable of operating the following equipment: Current licenses/certificates held: JOB RELEVANT VOLUNTEER OR UNPAID WORK EXPERIENCE Kind of activity Work erformed # Hrs/Mo From To l.~CIV ~•J ~ J ` ~~1 ' L N~_~ ~CL t.~i~~..`~-o~ .A :,n n , f..~~?~'S . ['~~i~-v, :n.n r ~.:.l~P ~: n .ld T`'~'~.t~ 1~n.1dc~V t~ t..~,~r fs~Fi os~wf ~`~ EMPLOYMENT HISTORY Please give accurate, complete employment information. List your present or most recent experience FIRST. Attach any additional sheets, if necessary. EVEN IF YOU HAVE ATTACHED A RESUME, YOU MUST COMPLETE THIS SECTION Employer's name ' c ~~ Length of employment Address (~~'? ;~{i ~ W 0.1-2. ~~ ~c~ Y1~c~ lld-t, r+12 C) ~ . /1~ From (v Phone Number - Supervisor month/year Your title ; d ~ ^ Supervisor's title /11r~~.a~ a,Jd (' ~~ To ~' e ~e ~; ~ ~J~c` ` month/year Principal responsibilities (be complete): Total ~ ~d~•wo5 ~~ti z~~- ~ acv eY N .•~ ~ ~ op p,~ ~, ~-t~~ ~n~ ~~a.~f~~ . ~S~no~f / th , years mon s C~w.,•1~ssic,~ c~e~-i~~~}1cS ~~~lon aJ~- C,~ Ctkrnie,~ a~.Jd~~;~, Hvurs per w ek ~G-.~ ~ {'ha-rJ~q~u QcSr~4 ~'zl~'~'IO~SGt-.zS~~;~h zcM.A~o~ee; rea+c~e~i•i4. a~ Last salary 1 'G, l~~ ~.'~~ S a ct Se,.~ pp`~ rS~Coc~-d ~ N d ~z o~m~.~3-~j ~~o~Jwi; ~ ~~ (( c~~% ~ Y ~Q Z ~' a (op H, f~-(- a e`I~r~ ~+t C.p ~ ~ p ~umT e~~ i W ~i ` ' ~~i eason for leavin Sti C Yee ,v e of positions you s ~pervised: i i r .7Z; or a<<a~~ ~ ~ VG J `tC°f t Ud•,r~~4- C'~eic ~v'Z SQL- .• Employer's name ~ Address ~ o ~. ~ Length of employp~ent From ~ Phone Number ~(~S~~j_G7S SoO~ Supervisor a month/year Your title Supervisor's title ~ t ~ c~°~-cs,( To~~ ~ ~~ ~}d w~ i a ~-S~fir 4'k~ month/year Principal responsibilities (be complete): ~ ' ~ ~ ~ ,_ Total ~~ .rtit~S t ~'}-rs: .Ji is~` ~v' ~ .°' Q wti ~~ ~ ~g~~~d C , > ~•u;,1 ~ 1 c~ th / ; , ~ years mon s ,I-~- /i~~~.s~~d t~c„~;,~.~~ c. ~~,~~iv~•ti ~S- -r ~ ,~-~1 e ~tc`~-s~,~c~ ~ Hours per week~~F ; ~ ~ _ ~,~ 21 Tmk,1-F~Yc~•a•.~ , ae~d n S C~~..•.~~ ~._~y ~ (f~,~ ~'~ Last salary , ~ .~ Atr ~~tt r «~ cam; d„~~~~ c5,;r p~r~-r c~.~ I f c~~;dYe~~ ci~Wj ac.•ft~,t, Number & type of positions you supervised: ~e 1~ ~ a~,M ~;~,' i ca~-i`~s Reason for leaving To OSI`~'1 ~~ Employer's na r Phone Number F~~ 7~ ),3rs 1 - l 7/ ~ Supervisor ~c 4~ ,, ~- ~o.Y w Q~ Your title~~cl`~~ /~ss~,i~.n}f- Supervisor's title; ~'fi+~~c 'yr1~~C'(-fh~ Length of employment From moat /year Tom month year Total J ~ ~ ~w~ yearr~/months ve~•{-Q Hours per week S" 2~ Last salary -- Number & type of positions you supervised: r, Reason for leavin ~r ~ ,~ti a~~ ~ ctc~~2 p~a~c<J pC~sr~h'o~? ~~t . Principal responsibilities (be complete): Emplover's name Address Phone Number ~ ,~ Supervisor, Your Supervisor's title Principal responsibilities (be complete): Number & type of positions you supervised: Length of employment From month/,vear To month/year Total years/months Hours per week Last salary Reason for leaving-- CONVICTION INFORMATION The existence of a criminal conviction record will not automatically disqualify you from employment with the City, though certain types of criminal convictions may prohibit you from working in certain positions. Before any applicant is rejected on the basis of a criminal conviction, he/she will be notified in writing and will be given any rights to processing of complaints or grievances afforded by Minnesota Statute Ch. 364. Have you ever been convicted as an adult for a crime which has not been annulled, expunged, set aside, purged or sealed by a court? ^ Yes ^ No If Yes, give date and place, nature of offense and disposition: IMPORTANT FACTS FOR YOU TO KNOW CONCERNING YOUR APPLICATION Information requested on your application that is defined by State Statute as public may be released on request and includes: job history, education and training, relevant test scores and work availability. If you are selected as a finalist for a position, your name will become public information. Other information will be considered private and will be used only in conjunction with your possible employment. READ AND SIGN I authorize investigation of all statements contained in this application for employment as may be necessary to arrive at an employment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application (including any additional information required for public safety applicants) may be cause fir rejection of this application or termination of employment without notice or benefits. Moreover, I hereby release the City of Eagan and any agent acting on its behalf from any and all liability of whatsoever nature by reason of requesting such information from any person. ~~ Applic nt's signature Date -T EQUAL OPPORTUNITY EMPLOYER NOTICE TO APPLICANT The Minnesota Government Data Practices Act (Minnesota Statutes 13.01-13.85) has two sections that affect applicants seeking employment with the City of Eagan. First, under "Rights of Subjects of Data", (MN 13.04) when an applicant is asked to provide personal data, the City must advise you of: • The purpose and intended use of the data; • Whether you may refuse or are legally required to supply the requested data; • Any known consequence arising from your supplying ar refusing to supply the data; and • The identity of other persons or organizations authorized by State or Federal Law to receive the data you provide. Second, under "Personnel Data" (MN Statute 13.43 ), the following data as an applicant for employment by a public agency is automatically public: • Your veteran's status; • Your job history; • Your education and training; • Your relevant test scores: • Your rank on our eligibility list; and • Work availability. As an applicant, your name is considered private until you are certified as eligible for appointment to a position or are considered by the appointing authority to be a finalist for a position in public employment. If you are hired, the following additional data about you will be public: • Your name; • Your city and county of residence; • Your actual gross salary, salary range and actual gross pension; • Your value and nature of employer paid benefits, including the basis for and the amount of an_y added remuneration of your salary; • Your job title and job description • The dates of your first and last employment with us; • The status of any written complaints or charges against you while you work for the City of Eagan and whether or not they resulted in disciplinary action; • Your work location and work telephone number; • Your education and training background; • Honors and awards you have received; • Time sheets or other comparable data that are only used to account for your work time for payroll purposes; and • Your previous work experience. All data concerning you which is placed in your personnel file and which is not listed above is private data. This private data will be available to you and to those members of City staff' needing it to process City records. In addition, the following persons or organizations are authorized by State and Federal Law to receive this data if they so request: • The Bureau of Census • Federal, State and County Auditors • The State Deparhnent of Public Welfare • The Department of Human Rights • Federal Officials Investigating Compliance of Equal Employment Opportunities • Labor Organizations and the Bureau of Mediation Services • Data may also be made available through court order. The data you provide is needed to identify you and to assist in determining your suitability for the position for which you are applying. CITY OF EAGAN VETERAN'S PREFERENCE POINTS APPLICATION INSTRUCTIONS Prefemnce points are awarded to qualified veterans and spouses of deceased or disabled veterans to add to their exam results. Points are awarded subject to the provisions of Minnesota Statutes 43A.11. To be eligible for veterans preference points you must: . Be separated under honorable conditions from any branch of the armed forces of the United States after having served n active duty for 181 consecutive days or by reason of disability incurred while serving on active duty, and be a citizen of ~e United States or resident alien; or be the surviving spouse of a deceased veteran (as defined above) or the spouse of a isabled veteran who because of the disability is not able to qualify; AND 2. NOT be currently receiving or eligible to receive a monthly veteran's pension based exclusively on length of military service. The information you provide on this form will be used to determine your eligibility for veteran's preference points without it. YOU MUST SUPPLY A COFY OF YOUR DD214. DISABLED VETERANS MUST ALSO SUPPLY F~ FL-802 OR AN EQUIVALENT LETTER FROM A SERVICE RETIREMENT BOARD. SPOT APPLYING FOR PREFERENCE POINTS MUST SUPPLY THEIR MARRIAGE CERTIFICATE, VETERAN'S DD214 AND FL-802 OR DEATH CERTIFICATE. If you supply the supporting documentation by separate mail, your name and the position applied for must be included. NAME:. ~~~a~ ~ ~ ~ ~ ,~.~ ~ POSITION APPLIED FOR: ~~ ~~~ i ~ t~L~. v' Z L 6 p 4`'` ~ a ~- ARE YOU APPLYING FOR VETERAN'S BONUS POINTS? ^ YES I(~l~- NO ~t~ ~ ~-~ If you answered "yes," your DD214 or other documentation must be received no later than 7 calendar days after the application deadline for the position. VETERAN'S PREFERENCE POINTS APPLICATION Veteran Self Spouse If spouse, veteran's name Branch of Service: Period of Active Duty From: To: Rank at Discharge: Type of Discharge: Date of Final Discharge: Service No: Are you receiving or eligible for a military pension? Yes No Do you have a compensable service-related disability? Yes No Preference Requested -Veteran -Disabled Veteran -Spouse of Disabled Veteran -Spouse of Deceased Veteran Your Preference Points application cannot be considered without supporting documentation (see instructions above). If the documentation is not attached, it must be received in our office no later than 7 calendar days after the application deadline for the position in order to guarantee points are awarded in a timely manner. Supporting documentation is attached will be submitted within 7 days of application deadline. SIGNATURE: DATE: Dennis P. Welsch 2644 Arbor Drive White Bear Lake: Mn. »110 551-429-5436 Mav ~, 200 Personnel Director City of Cagan 3830 Pilot Knob Road Eagan, Mn 5512:? Dear Personnel Di:ectc;r: cmail:dp~~els:h ~ ~comcast.net I am interested in being considered nor ih~ C'it~ oI' a,~an Cornruunitr Development Director pusition and ~~oul~l appreciate an oppc~rtt,nit~ to inter, ie~~ t;~r t!-.is pusition. \~'ith experience incite, count}, and consulting planning and college teachin~~. ! bclieve 1 hart: the st~~on:.~ 1-;:cn7;r~~und in community planning, and design, economic development, pt:blic: adn;inisu-ation and ~upervisiiri. and g;ruup%cammunication skills necessary to direct the city's pru~ran-,. In thc: past I have collabora±ed ~~ ith eie: te~f otticta!s and sta'rf on many pto.jects ~~hile working as a Co!mt~~ P!;ar~ne!- =end a Cr~nmunity [1;:ve!~~nm~m Di~~e•,tvt• \~~orl:irg Frith st:ch officiai~,, residents, contractors and statl-al~~.ays I;as created a bright. inro~.ative and challe+~t:in~~ future in a ne~~ cite. 1 N~ould love to share in Eagan's titture. Education: Institution _ ___._•___ Lt~c~ati:~*~ .___ I?:.:.n___ __~1_tiar•, lle~reP__ Date Hamlincl'ni~c,~i~~ ~.','at;l ".9:~ -~ i~r, 1'ui,:;,ir~rn;'~dn~~aecnt.nt Ad~.1're-JiocturnteC'~rtif 1996 Har~line l:niretsit~ 3t P:ail. ~4n. I'a;~:-;~gS Y,th.:'~di~tin~•;anagemcnt lvlast:rsDegree 1988 Yale iJni~crsit~-$chooi of Ne~+ H~~ en. C: i97~~-1 t7' {:es.turce Alana~ement '~Insters Dcgrce 1972 Fore~tty ~'~ Em~n~mnrnt l'. ~~f~t~i>~,,n~;in '~taui~or.. A'~~i. i9r,~-I~a;i? Lan~l~cap~:~rcititectun~ f3.S Land.:~rch 1970 Reeiona! .Anal~~sis ~V~-rk tiistorti•: A~encv Position _ ,___ Dates Salar~_ _ Population Clly U}•kVS2Vllll:_ iVt' CU~I.!IlUnll~ (J•ft,'iUllil:i Gl I)I'ti.~Ur `9~ ~-Pi:°Silll $92.OOt; ~ OGO Cit} of~Apltle Valie~,. M~~ . Cuntmeniij Gr•:eiu~n;~'u i)ir~cu,- iuce.ln,,= $6x.000 .19.000 City uf~'~l~iR' lie:~r i_k:. ~49n ~'i,n;n;~_nin i-)c~,L~r,r..rt !_ ~. -~ tc: t98`-1':2R `t;i3.000 23.000 Cite o}~Rad ~~'ing. Mu. °~a~~.,un, t~~u~ro,n<,...r iU?"-1'trti ~ g2~1.000 15.000 Washinston Counh. vn Senior i'otmt~ P!an,:er ly"!-I ~';~ wl:'_.000 90.000 Dennis P. Welsch 2644 Arbor Drive White Bear Lake, Mn. 55110 6~ 1-429-5436 email:dp~~elsch~~comcast.net I hold degrees from the University of Wisconsin (Madison) in Landscape Architecture\Environmental and Regional Planning (January, 1970} and from Yale University's Graduate School of Forestry and Environmental Sciences in Resource Management (1972). 1 was awarded Public Administration degrees from Hamline University (Master's Degree 1988) and a Certificate of Advanced Study (C.A.P.A.,1996) and have completed the course work and begun preparation of a public administration doctorate dissertation. Currently I am the Community Development and Planning Director for Roseville, Minnesota, a community of 34,500, directly north of Minneapolis/St. Paul. Roseville's Community Development Department has 13 full time positions (`'Great Staff' in Plam~ing, GIS. Economic Development, Fire Prevention, Codes}, an operating budget of $I? million and aredevelopment/tax increment budget of $5.5 million. As a community development director 1 have ~~ritten or supervised community plans, city and county zoning and subdivision ordinances, critical areas plans. cost of growth studies, downtown plans and design work, historic preservation programs, and supervised the i-np{ementation through a professional planning and GIS, building,. and code enforcement staff. 1 have also ~~ritten numerous five-year capital improvement (building and facility) plans and have represented my communities at hearings and legislative meetings at the regional. state, and national levels. Along with colleagues from sis other north metro communities. in 1996 1 helped establish the North Metro I-3~W Con-idor Coalition Community Development Committee ~yhich has been responsible for the first subregional planning. G1S, and smart growth scenario efforts on a in the T~~ in Cities Metro area. Prior to working in the public sector. 1 worked as a development consultant with a civil engineering firm in Minneapolis completing facility planning, user studies, and housing/site plans and studies. I feel I have a realistic understanding of the construction. engineering and development sector's technical needs and expectations within a quality planning/development office. I was raised in a family of landscape architects and contractors. I have prepared the technical background and shared in the success of 7 winning city facility referendums. Programs I supervised in energy conservation letter w•on national awards for Red Wing. I was the first senior planner hired by Vl'ashington County (Stillwater), where I rewrote the land use plan and the model development code used by cities and townships throughout the County (1976). From 1980 -1982 1 served as the elected president of the state-wide Minnesota Planning Association. In 1982 I was the staff host for the successful National Trust's Midwest Community Workshop. In 1986-87 while working in White Bear Lake, 1 was the staff host and volunteer organizer for the Twin Cities Metro East Planning Commissioners' Seminar series which succeeded ~~~hen over 30 communities "-ere represented. Economic development has also been a primary activity during my professional career including extensive shopping district and CBD design, space and site planning. 1 have utilized tax credits, special tax and/or tax increment districts, revenue bonds and historic preservation to boost the efforts of downtown and suburban development groups. In Red Wing, White Bear Lake, and Apple Valley, 1 have prepared economic development 2 Dennis P. Welsch 2644 Arbor Drive White Bear Lake, Mn. 55110 65 I -429-5436 email:dpwelsch@comcast.net plans for the community. White Bear Lake {ater received Minnesota's designation as a "Star City". Apple Valley has received praise for the ne~+ public improvements, private investments, and downtown design guidelines. Roseville recently was awarded competitive metro.. state. and federal grants for our department's redevelopment and bro~~nfield clean-up programs, ~~ith redevelopment plans for another $300 million in brownfields. In 2002 our staff assisted the City Council to create an HRA. Vl%ith these experiences, I «ould bring to the cite and department a thorough UnderStandlllg of land use planning and design, and economic development "tools". statutes, and personnel. Our emphasis has been to remain small and lean, creating private industry and developer partnerships and contracts ~~ith developers, property ov~ners, neighborhoods and coalitions to focus on and accomplish community goals. Finally, I have assisted adjunct faculty at Hamline University and have been a visiting instructor on communit} planning and GIS topics both at Hamline and the University of Minnesota. I continue to administer planning internships (24 straight successful interns) and seasonal student positions. This has really been rewarding: providing new ideas and stimulus to my staff while mentoring and boosting the confidence of these students to become better entry-level professional planners. In 1999, Hamline's Public Administration Program a~~arded Roseville and me the "Hamline Community Partner" Award. In 2000 I was awarded the Outstanding Professional Public Planner Award b} Minnesotans Chapter of the APA, Enclosed is a brief professional resume. I encourage you to look at my referenced ~~eb sites for examples of the work my staff and 1 have done. Personal references are available upon request. Would you please send me a complete job (and department) description and any further application forms that may be necessary? I would be happy to call or email further information to the your office regarding the position and my detailed qualifications. I look forward to hearing from you. You may contact me at home, evenings (651-429-5436), or days at -m office (6~ 1-490-2232). Sincerely, n~ ~~ Dennis P. Welsch ~C.(. DEN'NiS P. WELSCH PLANNER -PROJECT MANAGER -PUBLIC ADMINISTRATOR ADDRESS: 2644 Arbor Drive. White Bear- Lake. Mn. 55110 651-429-5436(homel. 651-490-??32(work), 651-283-5431(cell), Home email: dpwelsch!cc.-comcast.net EDUCATION: 1970 graduate - Univ. VVisconsm,(?Vladison) Landscape Architecture and Regional Analysis Planning 1972 graduate - Yale Univ. Graduate School of Forestry and Environmental Studies Master's Program 1975 courses - Univ. Minnesota, Computerized Regional Mapping 1978 seminar - Harvard Graduate School of Design: Community Financial Development 1988 graduate - Hamline Univ. Graduate School Public Administration Master's Program 1989 courses - National Development Council (4 Classes) 1996 graduate - Hamline Univ. Post Master's Advanced Study (C.A.P.A.) and dissertation preparation (continuing) PROFESSIONAL EXPERIENCE: 1971 -National Planning Team, Federal Bureau Sport Fisheries & Vl'ildlife 1972 -Dolan/Banister Engineers (Site planning. market studies. EAWs) 1974 -Washington Counh. Mn. Plan. Dept. (Senior Planner) 1977 - City of Ked Vying. Mn. (Planning/Development Director) 1985 -City of Vt'hite Bear Lake, Mn. (Community Development Director) 1988 -City of Apple Vallee. ~1n. (Conununity Development Dir~,ctor) 1993 -Cite of Roseville. Mn.(Conununity Development Director) VVEB PAGE WORK EXAMPLES: City of Roseville, 1\1n. Community Development Web Page: w~~~w.ci.roseville.mn.us/de~~elonment/indes.htm North Metro I-35W Corridor Coalition Web Page: H~wH~.I35W.or~ REGISTRATION: Minnesota Registered Landscape Architect # 12241 PROFESSIONAL ASSOCIATION'S (Past and Present): APA. MnPA, ULI, Metro East Planners Forum: Ramsey County Planners Forum and GIS User Group, Dakota County Private Industry Colmcil; Ramsey Count Work Force Council -Board; Economic Development Partnership -Steering Committee; St.Paul/Metro East Econ. Dev. Partnership -Board; Sensible Land Use Coalition Member; Roseville School to Work Program - Board; Mankato State [Iniversity Urban and Regional Planning Advisory Committee; I-35W Coalition - Community~ Development Directors Committee. Past Chair and Vice Chair. And Housing Chair; Hamline University Public Administration (Police Analysis - lecturer); U.of Mn. Landscape Architecture (Communit} Planning-lecturer); Metro Council Livable Communities Grant Recipient; MetroGlS Policy Advisory Team; St. Paul Area Chamber of Commerce Economic Development Conunittee. RECENT AWARDS/RECOGNITIONS Hamline University Public Administration Program -Community Partner Award (1999); MnAPA Minnesota Professional Planner Leadership Award (?000) REFERE\CES -AG-1DE'1IICS/CO-R ORI:ERS: Ellen Dickson. Phd.(Public AdministrationiPolic_v Analysis) 1375 West Idaho St. Paul. Mn. 55108 651-644-5259 edicksomii attbf.cun, REFERE!SCES - FELLO~1 PLA'S\ERS: Meg McMonigal. Cit<~ Planner Gty of Brooklyn Park 5200 85't' Street Nortl, Brooklyn Park. Mn 554-1; 76;-493-8052 Scott Hickok. Community Dev. Director Cin of Fridley 6431 Unrversiq Avenue. NE Fridley. Mn. 55432 7b3-57.-3590 hickoks''ii~ci.fridley.mn.us John Carpenter, President Ezcensus Demographics Lakeville. Mn. 952-435-3583 Barbara Dacy, Ex Director ~ ashington County HRA 321 Broad~yay .4yenue St Paul Park. Mn >5071 hducyii ~~ chrt_arm mc~mYici brouklcn-earl: rnn.u IolurHeycen•.us com REFERE\CES - PROFESSI0~.4L/CIA\.4GERS: .toseph Strauss. Es. Director Steye Sarkoz~~; Cate Manager (fom,erh~ Roseyille~s City Manager) 1-35U' Corridor Coalition City of Bellevue. Washington Strauss Management Company 1 ]511 Main Street 8535 Edinbrook Crossing, Suite #5 P.O. Box 90012 Brooklyn Park.l\?n. 55443 Bellevue, WA. 98009 425-452-68]0 Ssarknzy'a ci.bellevue.wa.us Losepi~~a. n~aussmenn.com REFERENCES - ROSE~ILLE: Because of the seusiure nature of relationships b.~ncer ~, the elected officials and the manager. 1 prefer not to release further references from n,y currer? employer at this tinrc. Neal Beets, Ciry Manager City of Roseville 2660 Civic Center Drive Roseville. Mn. 55113 651-490-2?O1 Heal.beets~;~i~ci.roseville.mn.us ~r>< Y ur ~AC~AN Personnel 3830 Pilot Knob Road "r`"'~: Eagan, MN 55122 Phone: (651)675-5000 TTI' Phone: (651)454-8535 V1'ebsite: www.cityofeagan.com APPLICATION FOR EMPLOYMENT We welcome you as an applicant far employment. Your application will be considered with others for the position you specif}. It is our policy to provide equality of opportunity in employment. This police prohibits discrimination on the basis of race, color, sex, creed, religion, national origin, age, marital status, disability, poliical affiliation, sexual orientation or status with regard to public assistance. This policy applies to full-time, part-time and seasonal and temporary employment. Auxiliary aids for persons with disabilities who wish to participate in the City of Eagan employment procedures are available upon request at least 96 hours in advance. If a notice of less than 96 hours is received, the Cih of Eagan will attempt to pror•ide the aids. Please furnish us with complete information. An incomplete application may reduce your opportunity for employment with the City of Eagan. You are encouraged to attach any additional information which you believe qualifies you for the position. )\9aterials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. Applications must be received by or postmarked by the application deadline. Late Applications Will Not Be Accepted PLEASE PRINT IN INK OR USE A TYPEVI'RITER TITLE OF SPECIFIC POSITION FOR WHICH YOU ARE APPLYING: DATE: ~trz.~-tv~ C~' ~Mti~ll~a11T`~ ~~~l,~M.~-~T- d5~t~~'~D3 PERSONAL INFORMATION NAME `~E~LSC-~-{' ~t~}I`~ ~ SOCIAL SECURITY # ~~}' "i-4~'~ 3I~ Last First Middle ADDRESS 2~D1-~'~ ~- yK-tV ~ ~~1l~~EAd2-1~~.~. , M t~l, ~j~j I ~C7 Street Cite State Zip PHONE # ((rf~) ~-t2R-~~J(P May we contact you at work? (Yes Are you 18 years of age or over? f~. Yes OTHER (Daytime) PHONE # (Ca51) t-}qp- 2272 ^ No ^ No If No, state date of birth If position involves driving, indicate Driver's License #: State Mt• _ Class EMPLOYMENT DESIRED Type of employment desired (Check only one): ffi;,FUII-time ^ Part-Time ^ Temporary/Seasonal Is the posted/advertised salary for this position acceptable to you? (Yes ^ No Date Available ~ 'I"O ~}' V.lekle.S Are you employed now? [Yes ^ No p~-4- Ar~DUF~ N>=al, 'P~F~jYi t Ltd MAN A•tos;.2 May we contact your present employer: 1~Yes ~ ^ No If No, explain Have you been previously employed by the City of Eagan? ^ Yes ~10 Dates _ Position(s) Have you previously applied for employment with the City? ^ Yes ~No Dates Position(s) EDUCATIONAL INFORMATION Circle the highest grade completed: Grade School High School 12345678 9101112 orGED College Post-Graduate 13 14 15 16 MA ~PHD LIB (,2 ~ ~tgD Did you graduate from High School? I~,.~'es ^ No Name of School: MAAt~x~•l Cvtlt~G~ V~[ES'r Name & location of college, university, technicaUvocationaU business schools Course of study # of years attended Did you raduate? Degree received hl ( o S ~5 ~. ~•S~l.r~• U tVr=QSttY o ~,ld~R.. 2. ,F S• N E.~23t Publ~•c ~~~>n +-~~ ~ 5 , P. Acln~u . l,thE.. Uvttv~5~ ? G~ Ad-~~~ ,o c:~.n~cdt>:. c,~,Pr List any relevant correspondence courses, special courses or special training you have taken: U,o255~ ~ 1-f~a.~~n.2t ~-hv ~ ~ r~ ~ln~ t.Cce~ Eg t t.~ ~ bl i~/Csunt ~~ kc,~ ~'tnna vtC~_ Must be completed by applicants for ADMINISTRATIVE, PROFESSIONAL, FISCAL & CLERICAL position Typing/Computer Keyboard Ability? J$1 Yes ^ No Words per minute (Clerical Applicants MUST complete): ~t~ Business machine operation & experience. In addition to listing typewriter, 10-key, dictaphone, etc. experience please include specific information regarding any computer operation experience including specific soft~i~ar~ programs: ~' .... ,,a n, r '~-rt.: VN ~ ~ Q~O S~s~T h~i,c Y.1 c/P `. PF_Qy-1 ~T5 D~ 11 S ~ FTi i 9 t1-fL ~ '. L~ LS - ~L~ lM l Lt 1~f2... To be completed by applicants for LABOR/MAINTENANCE & SKILLED TRADE positions: Apprenticeship(s) served or trades learned: Capable of operating the following equipment: Current licenses/certificates held: JOB RELEVANT VOLUNTEER OR UNPAID WORK EXPERIENCE Kind of activity Work erformed # Hrs/Mo From To EMPLOYMENT HISTORY Please give accurate, complete employment information. List your present or most recent experience FIRST. Attach any additional sheets, if necessary. FVFN iF Vnil i-iAVF ATTA(`AFiI A RFCiTMF VniT MiTCT ('nl\4Pi TriTF TuIC CF(`T1nN Employer's name_C~l_'~ D~- 1~.~,c?GL1-~ ~~~~ ~ Length of employment Address 2C?f~0 1?tvtc, CQ.(.t,~-P~ ~~-lt) ~ . Ff~aP~C~~e -ng 55113 From ""1 4,3 Phone Number ,~~7(_,~ ~•qf~' 2201 Supervisor V1{aL ~2~f5r CctU ~kq month/year Your titleyuc ~ Supervisor's title C~ a ~~ To PrcS~-KX ~(~.~C~~~c2 month/year Principal responsibilities (be complete): 'S~~~-l(J Qtn~tculQ 1,~X~tk~ (J~tt-I.e.S, 1Mc¢.~,C,aq~ l~l.Lt'~ttl.t~e~ r~Cxe.e.~,c Total ~~~J t,(CUI~rS a `l years/months 1?~[Q•ctreP~T'~Zwt~-fit ~IG~ ~c~~l=~ Hours per week $O -S`~ PJU.t fits r4N ~1t Last salary~~,ocpT !{-~1.1~t 1 ~25cutu.~ui-~ 'ft~ 2'~iS~Y~I Clxtl~f?Di~l, E/4LU • Number & h~pe of positions you supervised:~__FtE, , ~ 1,2wt,.°~'~'`~"' Reason for leaving ~u~t~,~r~dcs ~ 2 ~r~ P~'~ycuftnvl Cv-ow ~~vwtT~ ~tQ~~ ~~ ~T ccsctQ. a~ "sic. l P(A hates , [ CIS, [ ~cvyl • t~t~J • nt~~T~-• , l fhro~• hQCVc Employer's name G~- O -~L{.~.~ Length of employment Address"ZLC,~ WeST" 1~"1'tt't ~ 1!a(.I~ {~'lnl•5512 ~'~-~ ~-_- ~ _ From `'~ $"1 Phone Number ~q52 ~j' ZS~_ Supervisor ~t~+~t (hl-2~.et~tGl _~ocM ~t ~~ month/year Your titleC'~u . ~V : ~(t~fG_~nr/'Supervisor's titled ~_ ~•ut-~l.• To ~o month/year Princip~~a~l~re~sp,~onsibilities (be co~m~p~let~e): Vut,~cl~=~'~~~~. p(c~_~`~-`-"'~W~.~ctNl--~~~i~+u~c~-~5{G~ Total 5 ~,V„~ >~r1•'DEt1F 'PMr I,lGud.1,E5¢.~otMn(utvt GIP, ~ years/months ~ld~ .~ -S~~ T1 F . Hours per week ~b ~ ~1R~2T 1~1,1{~ICG~G ~_L~~~~E.1 ~JE~[. Et/q~. Last salary~C.d~~otx7 Number & type of positions you supervised:~'~E = ~__ Reason for leaving Chit pt,~}c'1ri~2~ ~its{uu~ G~ t:dzS ,~Z_~1 ~ ~ ~.cµ~ Pi tZt 'P~ li Fal t7ndl /2 -~77 . 'AlM11Jt t~~ I tJ 11s~1S V~ `.~ ~t/~+.~~t.. Employer's name ~iG'E?•~ ~u.~G k,.~CtJ'+~ ~.tt,~ Length of employ ent Address'-~IO [ ~ wru-( LQL WG.c~C'bAaJ~ ~a,l[~~~kvt • 55~.(~ _. From Phone Number~~ ~~.~2(.Q Supervisoi_i~._~C ~e.'~'1A.CY'_ month/year Your title~rv-.~ t>~~YSupervisor's title__~_.____ L~' To ~O 1B7 month/year Principal responsibilities (be complete): Number & type of positions you supervised: ~- ^_5'~~P _ 1-41.a.~t,w•Gf'~ 2 Ue~.5~2 _P~cialGl~~~~~i ~- Total_ ?J t,~rg years/months Hours per week r' r Last salary ~3~ociD_ Reason for leaving ~~ b~ tidlatn.~ ~ Employer's name Lt Q-F~ W Length of employment Address l6 Ct9QS'~' ~'` 5 ~4~A W ~ 1M S~tP~P From ~ ~?7 Phone Number. ~CvS(,~ ~~8-(Q'I Supervisor'Dx~.K IMa~et~' mo th/vear Your title~~u.~u (.C~ycQ~a'~cNSupervisor's title eiE-~, i~t~-~i.v~ • To C~ S~ LNo~.u r4~1~~tG~~ month/year Principal responsibilities (be complete): ~n.~ AraKC.t ~LtKVIA~t:cr , Ok~•~-~ , ~SI?anG ~yt4~yV[t'~t.oN Total rI t~y'S ~- ~ ~ -r ~ years/months ~~vt• L>~.V, ArtIZR~fi' 30ntV-Gr ~ T1F- ~ L-~vtt~ ~t.~ CODE- Hours per week 55r CoN,crn~l6tytGQ . ~D~~.~c~v~ vtt,v~.u , ~A{LK Q~LcuvtlM~G ~ L'lP Last salary 2~E.o~ ~4t1: Number & type of positions you supervised: F~'E = 3 Reason for leaving. t- ~5~tsi'>~nT" ~1.9:tc,1K~ l - T+~t.~ t -S~tP~-1~~ 1 Pvo cv±ue CONVICTION INFORMATION The existence of a criminal conviction record will not automatically disqualify you from employment with the City, though certain hypes of criminal convictions may prohibit you from working in certain positions. Before any applicant is rejected on the basis of a criminal conviction, he/she will be notified in writing and will be given any rights to processing of complaints or grievances afforded by Minnesota Statute Ch. 364. Have you ever been convicted as an adult for a crime which has not been annulled, expunged, set aside, purged or wale by a court? ^ Yes j~~No If Yes, give date and place, nature of offense and disposition: IMPORTANT FACTS FOR YOU TO KNOW CONCERNING YOUR APPLICATION Information requested on your application that is defined by State Statute as public may be released on request and includes: job history, education and training, relevant test scores and work availability. If you are selected as a finalist for a position, your name will become public information. Other information will be considered private and will be used only in conjunction with your possible employment. READ AND SIGN I authorize investigation of all statements contained in this application for employment as ma~~ be necessary to arrive at an employment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application (including any additional information required for public safety applicants) may be cause fir rejection of this application or termination of employment without notice or benefits. Moreover, I hereby release the Cih° of Eagan and any agent acting on its behalf from any and all liabilit}~ of whatsoever nature by reason of requesting such information from any person. D5~o5 ~©3 Applicant's si nature Date EQUAL OPPORTUNITY EMPLOYER CITY OF EAGAN VETERAN'S 1' !~!~~~';LNCE POINTS APPLICATION INSTRUCTIONS 1 Preference points are awarded t~~ ~al;!~cd veterans and spouses of deceased or disabled veterans to add to their exam results. Points are award. h, ~ t to the provisions of Minnesota Statutes 43A.11. To be eligible for veterans preference points you n,: :: Be separated under honorable cone.':. ~~ ?-r~~m any branch of the armed forces of the United States after having served n active duty for 181 consecutive c'.:.: or !,,,, reason of disability incurred while serving on active duty, and be a citizen of to United States or resident alien: c, • ~' • <~~~~, i~ in? spouse of a deceased veteran (as defined above) or the spouse of a isabled veteran who because of the _ ,,i~:., is not able to qualify; AND 2. NOT be currently receiving ~ - ~•!i~~~hle to receive a monthly veteran's pension based exclusively on length of military service. The information you provide on tip; ~.n will be used to determine your eligibility for veteran's preference points without it. YOU MUST SUPPLY A C(~ , ~ It llD214. DISABLED VETERANS MUST ALSO SUPPLY F~ FL-802 OR AN EQUIVA 1. '~: 1-7~ER FROM A SERVICE RETIREMENT BOARD. SPO' APPLYING FOR PREFEI:. ;1\TS I<IUST SUPPLY THEIR MARRIAGE CERTIFICATE, VETERAN'S DD214 AND F: _ •: llLATH CERTIFICATE. If you supply the supporting doc~: !~~. separate mail, your name and the position applied for must be included. NAME:~1 f~l~'LYLtS ~J ~~~" _ POSITION APPLIED FOR: ~vK •~-C~~ ~~l~T~~-- ARE YOU APPLYING FOR V''. ~ 1~ONUS POINTS? ^ YES ~NO If you answered "yes," your DD ' ~~ umentation must be received no later than 7 calendar days after the application deadline for the posi~ VETERAN'S PREFER APPLICATION Veteran If spouse, veteran's name Self Sp~~ Branch of Service: Period of Active Duty From: To: Rank at Discharge: _~: Date of Final Discharge: Service No: Are you receiving or eli~~: _~~ pension? Do you have a compensable service-related disability? Yes No -Yes _No Preference Requested - -Disabled Veteran _ `:~d Veteran -.Spouse of Deceased Veteran Your Preference Points :~. ~ considered without supporting documentation (see instructions above). If the documen~. ..i, it must be received in our office no later than 7 calendar days after the application deadline .,rder to guarantee points are awarded in a timely manner.' Supporting documentati~ plication deadline. •,1 will be submitted within 7 days of a SIGNATURE: p DATE: ~~ID~J ~, April 29, 2003 City of Eagan Human Resources Department 3830 Pilot Knob Road Eagan, Minnesota 55112 Dear Sir/ Madam, This letter is sent in response to your recent posting for a of Community Development Director. Attached is the City's application form plus a formal resume. As my resume illustrates I currently work for the City of Brooklyn Park (population 71,000) and my divisional responsibilities include all phases of redevelopment, economic development and housing programs. Prior to working in these areas of responsibilities, I have also served as the City's Planning Director dealing with a wide array of development issues. I am of the opinion that a resume can only give a small picture of an individuals accomplishments and most importantly their contributions to a community. I view that my list of references will provide you with an in-depth analysis of my abilities to perform per your job description requirements. I hope to receive an interview from your community but would like to note that I need to be out of the state from June 19th through the 24th. Except for these dates, I'm available at your discretion. I thank you in advance for your consideration on this matter. Sincerely yours, J ~u.'~~ o~-z°'l-~ Scott Clark Scott M. Clark 5928 Hillsboro Avenue North Employment •New Hope MN 55428 City of Brooklyn Park (71, 000) 5200 85'"Avenue North Deputy Community Development Director Planning Director Senior Planner Associate Planner Brookly~i Park MN 1994 -Present 1989-1994 1986-1989 1977-1986 Lead and manage Economic Development and Housing and Redevelopment Division • Personnel supervision and budget management • Serve in the capacity of deputy administrator to the Executive Director (City Manager) of the City's Economic Development Authority • Facilitating economic development policy formation, strategies and program implementation • Negotiate major development/redevelopment agreements - Huntington apartment renovation ... 1,100-unit multi-family redevelopment contract and acquisition - Target North Office complex ... 1.2 million square foot business campus Minnesota Performing Arts Center ... 19,000-seat amphitheater 85`h Avenue industrial redevelopment Thirty-five tax increment and three master development contracts Extensive redevelopment experience - Involvement in 12 major multi-family private/public partnerships - Development of neighborhood housing programs - Brooklyn Boulevard redevelopment (Phase I) - "The Village" (Phase II) ... a 133-acre commercial housing redevelopment plan - Infill residential development Initiation of the Neighborhood Health Monitoring Program • Administration and submittal of grants CDBG entitlement community - $500,000 annual allocation Long-term experience working with city boards, task forces and internal committees Minnesota Region IV Planning Agency Economic Development Planner Education BACHELOR OF ARTS -POLITICAL SCIENCE University of Minnesota MASTER OF ARTS -URBAN AND REGIONAL STUDIES Ma~akato State University •763-493-8050 •Scott@ci.brookly~t park.nnt.us Fergus Falls MN 1976-1977 1974 Duluth MN 1976 Mankato MN Degree included one-year housing intern program with the City of Columbia Heights Skills • Translate general direction to specific actions to meet objectives • Problem solve from amulti-disciplinary perspective • Encourage and mentor individuals to excel • Comprehend issues, objectives and needs of both local government and the private sector • Deal with all phases of challenges/solutions in a large suburban city REFERENCES David A. Sebok (prior Brooklyn Park Comnauntiy Development Director) Executive Director Myrtle Beach Downtown Redevelopment Corporation P.O. 2468 Myrtle Beach SC 29578-2468 843-918-1065 Office 843-446-7775 Cell James S. Aolmes (Bj-ooklvn Park Economic Development Authority Attornel%) President Holmes & Associates, Ltd. Two Carlson Parkway Suite 155 Minneapolis MN 55447 (763) 249-2900 James F. Winkels (prior Brooklyn Park Comrnunity Development Director Vice President Amcon Construction 200 West Highway 13 Burnsville MN 55337 (952) 890-1217 Sidney C. Inman (Brooklt~n Park City and Economic Development Authority Financial Consultant) Vice President Ehlers and Associates 3060 Centre Pointe Drive Roseville MN 55113-1105 (651) 697-8500 Gregory L. Andrews (City of Brooklyn Park) Director of Administrative Services 5200 85t" Avenue North Brooklyn Park MN 55443 (763) 493-8150 l:l I Y Vr L'.Al~A1V Personnel 3830 Pilot Knob Road ~`i~- Eagan, MN 55122 Phone: (651)675-5000 TTY Phone: (651)454,8535 Website: www.cityofeagan.com APPLICATION FOR EMPLOYMENT We welcome you as an applicant for employment. Your application will be considered with others for the position you specify. It is our policy to provide equality of opportunity in employment. This policy prohibits discrimination on the basis of race, color, sex, creed, religion, national origin, age, marital status, disability, polifcal affiliation, sexual orientation or status with regard to public assistance. This policy applies to full-time, part-time and seasonal and temporary employment. Auxiliary aids for persons with disabilities who wish to participate in the City of Eagan employment procedures are available upon request at least 96 hours in advance. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide the aids. Please furnish us with complete information. An incomplete application ma}• reduce your opportunity for employment with the City of Eagan. You are encouraged to attach any additional information which you believe qualifies you for the position. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. Applications must be received by or postmarked by the application deadline. Late Applications Will Not Be Accepted PLEASE PRINT IN INK OR USE A TYPEWRITER TITLE OF SPECIFIC POSITION FOR WHICH YOU ARE APPLYING: DATE: -T Yr;K~UI~AL 11V>r'UKMA•1'lUl~ NAME ~- I~1•/= ~~ ~c-:7'i~ Last First %~•h'~ew~ SOCIAL SECURITY # `~~ `~ ' ~I, ~ ~yy~-,~ Middle ADDRESS S y ~ S'~ t~ /ls 6 ~ ,~~ /~-~-. ~• Jet ...~ /~ Street City PHONE # ('7l. }) s 3 c• - s y ~ ~ OTHER (Daytime) PHONE # May we contact you at work? C~ Yes Are you 18 years of age or over? C~Yes ^ No ^ No If No, state date of birt If position involves driving, indicate Driver's License #: State Zip 1 y`1 j - b'C~ ~~ State Class EMPLOYMENT DESIRED Type of employment desired (Check only one): C7'Full-time ^ Part-Time ^ Temporary/Seasonal Is the posted/advertised salary for this position acceptable to you? C~Yes ^ No Date Available ~~ 9~~ t~ "~~~ Are you employed now? ~es ^ No May we contact your present employer: Q'Yes ^ No If No, explain Have you been previousl~~ employed by the City of Eagan? ^ Yes L7 No Dates Position(s) Have you previously applied for employment with the City? ^ Yes Q~ o Dates Positions EDUCATIONAL INFORMATION Circle the highest grade completed: Grade School High School 12345678 9101112 orGED Did you graduate from High School? Yes College Post-Graduate 13 14 15 16 ~~VIS PHD LIB ` ^ No Name of School: ~1N~~~~ ~ ~~~} Name & location of college, university, technicaUvocational/ business schools Course of stud # of years attended Did you raduate? Degree received List any relevant correspondence courses, special courses or special training you have taken: Must be completed by applicants for ADMINISTRATIVE, PROFESSIONAL, FISCAL & CLERICAL position Typing/Computer Keyboard Ability? Ca'Yes ^ No Words per minute (Clerical Applicants MUST complete): Business machine operation & experience. In addition to listing typewriter, 10-key, dictaphone, etc. experience please include specific information regarding any computer operation experience including specific software programs: To be completed by applicants for LABOR/MAINTENANCE & SKILLED TRADE positions: Apprenticeship(s) served or trades learned: Capable of operating the following equipment: Current licenses/certificates held: JOB RELEVANT VOLUNTEER OR UNPAID WORK EXPERIENCE Kind of activity Work performed # Hrs/Mo From To EMPLOYMENT HISTORY Please give accurate, complete employment information. List your present or most recent experience FIRST. Attach any additional sheets, if necessary. FVFN TF V(lTi TTAVF sTTA(''T-TFTI A RFCTTMF V(li1 Mi1CT ('f1MPi.FTF Ti-TTC CF[-'TT(1N Employer's name ~ ~ ~"y o ~ ~r ~ ~ K / ^' ~t ~L ~~ Address S'~ uu ~.s /~L'~- / ~'r~. Phone Number ,~ ~ Supervisor ~~.fc ~ ~" "-'~- Your title /~~-n +~~1 ,~,~~~"' Supervisor's title ~.ti • ~" ~ J ~/~/ r ~' ;tit Principal responsibilities (be complete): 1 /~ ~i v, ~' ~ a ~ fYl /~-'~ cLC~ ~ ~' ~TO''- !L G~~I t .~ C ~~ 9 .n <..+ ~ L ~~ ~/ .: m ~ c, Gf ~t ~ t l _ ~ ~.-n -c ... t- cl.~-vt/ V lc ~. r ~r-~t /' a " Y'A Y/1 S Number & type of positions you supervised: ~ -~ 2 sc.c,~,'=~ t- y~ z. ~~ ss. o~.=-~' . Length of employment From i 9 7 7 month/y~ar To prc sew month year Total ZC- y c avs ye~ onths Hours per week yu ~ Last salary S'~ ~-'~ Reason for leaving p~/s ~lSl ~ 'o^'~ Employer's name Address - Phone Number ,~ ~ Supervisor Your title Supervisor's title Principal responsibilities (be complete): Number & type of positions you supervised: Length of employment From month/year To month/near Total years/months Hours per week Last salary Reason for leaving-- Employer's name Address Phone Number ,~ ,~ Supervisor~ Your title Supervisor's title Principal responsibilities (be complete): Number & type of positions you supervised: Length of employment From month/year To month/year Total years/months Hours per week Last salary Reason for leaving-- Employer's name Address Phone Number ~ ,) Supervisor, Length of employment From month/year Your title Supervisor's title I To Principal responsibilities (be complete): Number & type of positions you supervised: month/year Total yearslmonths Hours per week Last salary Reason for leaving_ CONVICTION INFORMATION The existence of a criminal conviction record will not automatically disqualify you from employment with the City, though certain types of criminal convictions may prohibit you from working in certain positions. Before any applicant is rejected on the basis of a criminal conviction, he/she will be notified in writing and will be given any rights to processing of complaints or grievances afforded by Minnesota Statute Ch. 364. Have you ever been convicted as an adult for a crime which has not been annulled, expunged, set aside, purged or sealed a court? ^ Yes No If Yes, give date and place, nature of offense and disposition: IMPORTANT FACTS FOR YOU TO KNOW CONCERNING YOUR APPLICATION Information requested on your application that is defined by State Statute as public may be released on request and includes: job history, education and training, relevant test scores and work availability. If you are selected as a finalist for a position, your name will become public information. Other information will be considered private and will be used only in conjunction with your possible employment. READ AND SIGN I authorize investigation of all statements contained in this application for employment as may be necessary to arrive at an employment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application (including any additional information required for public safety applicants) may be cause fir rejection of this application or termination of employment without notice or benefits. Moreover, I hereby release the City of Eagan and any agent acting on its behalf from any and all liability of whatsoever nature by reason of requesting such information from any person. Applicant's signature 29 za,:,y ~~ Date EQUAL OPPORTUNITY EMPLOYER CITY OF EAGAN VETERAN'S PREFERENCE POINTS APPLICATION INSTRUCTIONS Preference points are awarded to qualified veterans and spouses of deceased or disabled veterans to add to their exam results. Points are awarded subject to the provisions of Minnesota Statutes 43A.11. To be eligible for veterans preference points you must: Be separated under honorable conditions from any branch of the armed forces of the United States after having served n active duty for 181 consecutive days or by reason of disability incurred while serving on active duty, and be a citizen of ie United States or resident alien; or be the surviving spouse of a deceased veteran (as defined above) or the spouse of a isabled veteran who because of the disability is not able to qualify; AND 2. NOT be currently receiving or eligible to receive a monthly ve-teran's pension based exclusively on length of military service. The information you provide on this form will be used to determine your eligibility for veteran's preference points without it. YOU MUST SUPPLY A COPY OF YOUR DD214. DISABLED VETERANS MUST ALSO SUPPLY F~ FL-802 OR AN EQUIVALENT LETTER FROM A SERVICE RETIREMENT BOARD. SPO~ APPLYING FOR PREFERENCE POINTS MUST SUPPLY THEIR MARRIAGE CERTIFICATE, VETERAN'S DD214 AND FL-802 OR DEATH CERTIFICATE. If you supply the supporting documentation by separate mail, your name and the position applied for must be included. NAME: POSITION APPLIED FOR: .ARE YOU APPLYING FOR VETERAN'S BONUS POINTS? ^ YES ^ NO If you answered "yes," your DD214 or other documentation must be received no later than 7 calendar days after the application deadline for the position. VETERAN'S PREFERENCE POINTS APPLICATION Veteran Self Spouse If spouse, veteran's name Branch of Service: Period of Active Duty From: To: Rank at Discharge: Type of Discharge: Date of Final Discharge: Service No: Are you receiving or eligible for a military pension? Yes No Do you have a compensable service-related disability? Yes No rrererence icequestea -veteran _liisaoieu veteran -Spouse of Disabled Veteran -Spouse of Deceased Veteran Your Preference Points application cannot be considered without supporting documentation (see instructions above). If the documentation is not attached, it must be received in our office no later than 7 calendar days after the application deadline for the position in order to guarantee points are awarded in a timely manner. Supporting documentation is attached will be submitted within 7 days of application deadline. SIGNATURE: DATE: