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08/12/2003 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING TUESDAY AUGUST 12, 2003 5:00 P.M. COMMUNITY ROOM EAGAN CITY HALL I. ROLL CALL AND AGENDA ADOPTION II. VISITORS TO BE HEARD III. GREENWAY CORRIDOR RESOURCE ANALYSIS REPORT IV. REVIEW HOLZ FARM PARK MASTER PLAN V. '03 -'04 WINTER TRAIL MAINTENANCE PLAN AMENDMENT -TOWN CENTRE SIDEWALK VI. CONSIDER NAME FOR C.D.A. SENIOR HOUSING FACILITY VII. CONSIDER PROCESS FOR COMMISSION APPOINTMENTS AND VACANCIES VIII. OTHER BUSINESS IX. ADJOURNMENT 1 -, _i n~~~` City of Eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 8, 2003 SUBJECT: SPECIAL CITY COUNCIL WORKSHOP-AUGUST 12, 2003 A Special City Council meet has been scheduled for Tuesday, August 12 at 5?DO p.m. in the Municipal Center Community Room. The following items are scheduled for consideration. GREENWAY CORRIDOR RESOURCE ANALYSIS REPORT At the August 4, 2003 City Council meeting, the Council formally accepted the Greenway Corridor Resource Analysis Report. Upon reviewing the report, the Council directed that a presentation be prepared to summarize the resource analysis report. City staff has been in contact with staff of the Soil and Water Conservation District (SWCD), who completed the greenway corridor resource analysis report. Dave Holman or Jay Riggs of the SWCD will be present at the August 12 workshop to provide a brief, 15-minute summary of the geenway analysis. ACTION TO BE CONSIDERED: To receive the Greenway Comdor Resource Analysis Report presentation. REVIEW HOLZ FARM PARK MASTER PLAN The City Council, at their June 24, 2003 joint workshop with the Advisory Parks and Recreation Committee (APrC) reviewed the draft copy of the Holz Farm Park Master Plan. At the August 4, 2003 City Council meeting, the Council directed that the Holz Farm Master Plan be further reviewed at a workshop prior to being formally adopted. The Council directed staff to separate the expenses associated with the historic farm from those associated with the neighborhood park for discussion at the August 12 workshop. Enclosed on pages ~ through ~ are pages 13 and 14 of the Holz Farm Park Master Plan, which summarize the master plan projects proposed, as well as the cost estimates. Enclosed on page ~,(~ is a report showing the breakdown between projects and expenses associated with the historic farm, and those associated with the neighborhood park. As the report shows, there are many improvements that will jointly benefit both the park and the farm. The full Master Plan document was previously included in the City Council's August 4, 2003 meeting packet. If any member of the Council has misplaced the document, please contact Mira. ACTION TO BE CONSIDERED: 1.) Provide direction to staff regarding the proposed projects in the master plan associated with the neighborhood park and historic farm. 2.) Give further consideration to formally adopting the Holz Farm Master Plan. '03 -'04 WINTER TRAIL MAINTENANCE PLAN AMENDMENT -TOWN CENTRE SIDEWALK On April 15, 2003, the City Council approved various revisions and/or additions to the City's Winter Trail Maintenance Program for 2003-04 resulting in a net increase of 0.6 miles at an estimated additional cost of $1,267. At that time, consideration of adding the newly installed sidewalk along Town Center Drive (0.6 miles) was not addressed, pending final resolution of what sidewalks would be incorporated in the upgrade. This sidewalk has recently been completed under Contract 03-01. Due to its unique location adjacent to the back of curb in the boulevard area previously used for snow storage and limited additional right of way, extra effort may be required to remove the snow, including possible hauling. It is estimated that the addition of this sidewalk section will cost $1,472 per year. Upon approval, this cost will need to be added to the proposed budget for 2004 ($126,900 for the 60 miles of sidewalks and trails @ $2,115/mile). Enclosed on page ~ is a copy of the currently approved overall Winter Trail Maintenance Plan. ACTION TO BE CONSIDERED: 1) Approve the addition of the Town Center Dr. sidewalk (Duckwood to Denmark) to the Winter Trail Maintenance Program effective 2003-04 and adjust the proposed budget accordingly, OR 2) Deny the addition of the Town Center Dr. sidewalk (Duckwood to Denmark) to the Winter Trail Maintenance Program and direct it for reconsideration during the spring of 2004 with all other annual requests for the 2004-OS program. CONSIDER NAME FOR C.D.A. SENIOR HOUSING FACILITY The Dakota County Community Development Agency (CDA) has asked the City to consider a choice of names for the new senior housing facility located adjacent to O'Leary Manor. The CDA has spoken to the seniors living at O'Leary Manor, who have recommended the following names: • Centre Point • Lakeside Manor • Wildwood Manor • Eastwood Manor • Lake Point • Meadow Woods Manor The City Council is asked to provide input and/or a recommended name to the CDA. City Administrator Hedges will communicate any Council input regarding the name of the facility to the CDA. ACTION TO BE CONSIDERED: To provide input and/or a recommendation on the naming of the new CDA senior facility. c~ CONSIDER PROCESS FOR COMMISSION APPOINTMENTS AND VACANCIES At the August 4, 2003 City Council meeting, the Council directed that the process for filling commission vacancies be discussed at the August 12 workshop. Enclosed on page ~ is a memo summarizing how commission vacancies have been filled over the past two years. Per Council direction, three neighboring cities were contacted to inquire about their process for appointing vacancies on City commissions and/or advisory boards. Enclosed on pages ~ through ~ is a summary of how the cities of Apple Valley, Bloomington, and Lakeville address commission vacancies. Lastly, enclosed on pages ~ through are two versions of an ordinance amendment, prepared by the City Attorney, regarding the City's advisory commissions and committees, as it relates to the dismissal of a member and the process to address vacancies. ACTION TO BE CONSIDERED: 1.) Provide direction to staff regarding the current vacancy on the Advisory Planning Commission. 2.) Provide direction to staff in regards to the future commission appointment process. 3.) Consider the two versions of the ordinance amendments as presented. /s/Thomas L. Hedges City Administrator 3 HOLZ FARM PARK MASTER PLAN Overview Implementation Cost Projections Master Plan Cost Projections and Implementation Plan Availability of local grants that may be available from State or Federal agencies - Capacity of the City to operate and maintain arty improvements made to the historic farm and neighborhood park. The master plan for Holz Farm Park establishes along-range vision for the historic farm and neighborhood park. The actual implementation of the plan will be contingent upon a number of variables, including: Funding availability The timing of new developments that may occur on the west side of the park Realistically, the master plan will be phased in over a period of time as fiscal resources become available as part of the City's overall capital improvement plan. The following cost analysis defines the potential costs assoaated with each development component of the master plan for the general site improvements. It is based on a combination of site-specific development requirements and projects of similar size and complexity. The costs are also based on having the work completed by private contractors and specialists. It does not take into consideration work that could be performed by City staff, volunteer groups or other means. The cost figures are intended to be used for budgeting purposes, setting priorities, project phasing, and comparing the relative cost of one item to that of another. The costs are in 2003 dollars. Although intended to be conservative. it should be recognized that actual costs will vary depending on the year that each aspect of the master plan is implemented, economic conditions affecting bidding, and the actual site conditions found in the field during construction. General Site Improvements The following table provides the cost projections associated with the implementation of the general site improvements as defined in this report. It does not include cost projections associated with the historical farmstead structures. (Note: refer to the "Historic Farmstead Report', under separate cover, for cost estimates related to the historic structures). 4 13 NOLZ FARM PARK MASTER PLAN Master Ptan Cost Projections General Description of Cost Items Included in Estimate I Cost Estimate 1 General Removals (Existing play area, hardcourt, parking area, etc: does not include removal of existing residential buildings or farm site buildings) $25,000.00 2 General Gradirrg/Earthwork $45,000.00 3 Fieid Parlong Soil Stabilization $24,000.00 4 Neighbofiood Park Parallel Parking Lane (Asphalt and curb & gutter) $10,000.00 5 Aggregate Farm Entrance Drive (14' wide - canned from existing driveway to farm site) $5,000.00 6 Farm Entrance Gates $15,000.00 7 Play Equipment (budget amount) $50,000.00 B Play Area Wood Chip Surfadng System (includes drainage) $5,000.00 9 Concrete 6"x18" Curbing (Play area container) $16,000.00 10 Concrete Flatwork (Play area walkways, bench & table pads, etc.) $15,000.00 11 BasketbaN'~ Court $8,000.00 12 New Backstop $5,000.00 13 Asphalt Trails (Does not include trail sections to Dodd) $25,000.00 14 Aggregate Tra1s $6,000.00 15 Miscellaneous Site Amenities (Benches, tables, fishing dock, n:siroom enclosure, eta -budget amount) $40,000.00 16 Landscape Improvements (Seed, sod and plant materials -budget amount) $50,000.00 17 Ornamental Fendng (Neighborhood park & farm entrance areas -budget amount) $35,000.00 18 Signage (Park signage, historic information signs, etc -budget amount) $6,000.00 19 Picnic Sheller (Shelter structure & concrete pad) $35,000.00 20 Relocated Concrete Lake Ramp (Materials only) I $25,000.00 Development Subtotal: 5447,000.00 10% Contingency & Surveying $44,700.00 10% Design Fees $44,700.00 Development Total: 5536,400.00 14 Holz Farm Master Plan Cost Proiections for the Historic Farm and Neighborhood Park Projects (Based on projects listed on Page 14 of the draft master plan) Historic Farm Projects (not including historical farmstead structures] • (#5) Aggregate Farm Entrance Drive--$5,000 • (#6) Farm Entrance Gates--$15,000 Total Cost Estimate: $20,000 Neighborhood Park Pro-jects • (#1) General Removals (Existing play area, hardcourt, parking area, etc.-does not include removal of existing residential buildings or farm site buildings)--$25,000 • (#2) General Grading/Earthwork--$45,000 • (#3) Field Parking Soil Stabilization--$24,000 • (#4) Neighborhood Park Parallel Parking Lane (Asphalt curb &gutter)--$10,000 • (#7) Play Equipment (budget amount)--$50,000 • (#8) Play Area Wood Chip Surfacing System (includes drainage)--$5,000 • (#9) Concrete 6"X18" Curbing (Play area container)--$16,000 • (#10) Concrete Flatwork (Play area walkways, bench and table pads, etc.)--$15,000 • (#11) Basketball 1/2Court--$8,000 • (#12) New Backstop--$5,000 Total Cost Estimate: $203,000 Projects Jointly Benefiting_the Park and the Farm • (#13) Asphalt Trails--$25,000 • (#14) Aggregate Trails--$8,000 • (#15) Miscellaneous Site Amenities (Benches, tables, fishing dock, restroom enclosure, etc.-budget amount)--$40,000 • (#16) Landscape Improvements (Seed, sod and plant materials-budget amount)--$50,000 • (#17) Ornamental Fencing (Neighborhood Park and farm entrance areas-budget amount)--$35,000 • (#18) Signage (Park signage, historic information signs, etc.-budget amount)--$6,000 • (#19) Picnic Shelter (Shelter structure and concrete pad)--$35,000 Total Cost Estimate: $199,000 Water uality • (#20} Relocated Concrete Lake Ramp (Materials only)--$25,000 Total Cost Estimate: $25,000 ~~~'- =_~ ~: ~ ~ s~_ __ % MEMO ~~.~~ City of Eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR LORD DATE: AUGUST 8, 2003 SUBJECT: APC ALTERNATE TERM The City Council, at their August 4, 2003 City Council meeting, appointed APC alternate Paul Leeder to fill the vacant position resulting from APC Chair Gary Huusko's resignation. As a result of Mr. Leeder's appointment, the alternate commissioner position on the APC is now vacant. Per your request, I researched the following: 1.) Who would be the person to fill the alternate term based on the City's January 2003 commission appointment voting records; and 2.) What is the City Council's past practice regarding the appointment of a person, midway through the year, to serve as a commission alternate. During January's organizational business, the City Council voted separately on each of the commissioner's terms (i.e. 3-year term, 2-year term, 1-year alternate, etc.). The votes for the one-year alternate APC term show that Mr. Leeder received the most votes (three votes), and thus was appointed to the one-year alternate term. Ms. Elaine Eyre received the remaining two votes for the one-year alternate position. In the past, the City Council has discussed on a case by case basis whether to fill an alternate commission term. For example, on June 3, 2003, the City Council appointed Greg Wilken to a one- year alternate position on the EDC. Mr. Wilken's appointment resulted when EDC alternate Miguel Montesions was asked to fill Nathan Spear's vacant EDC term, following Mr. Spear's resignation from the EDC. In that case, the City Council discussed the matter at the May 20, 2003 City Council meeting and directed the City Administrator to contact Mr. Wilken to determine his interest in serving as the EDC alternate. Upon Mr. Wilken voicing his willingness to serve, the City Council subsequently appointed him as the EDC alternate at the June 3 City Council meeting. There have been cases in the past where the City Council has elected not to fill the vacancy of an alternate position. For example, at the October 15, 2002 City Council meeting, the Council accepted APC commissioner Julie Stackhouse's resignation from the Commission. Given that the 2003 appointments were scheduled to take place three months later, the Council asked the APC alternate to fill Ms. Stackhouse's vacant commission seat for the remainder of the year, and elected not to replace the alternate position term at the time of Ms. Stackhouse's resignation. Rather, the City Council chose to wait until the 2003 Commission appointment process to appoint a new alternate APC member. I hope the above information clarifies the various actions that the City Council has taken in the past two years regarding the re-appointment of a Commission's alternate term. Please contact me if you have any further questions. Assistant to the City Administrator Town Centre Drive Winter Trail & Sidewalk Maintenance Plow Routes 2003-2004 city or eaS$n - - - - - - New Town Centre Dr. Sidewalks 0000 Feet Q N Date: 8/7/03 Prepared by: City of Eagan Street Dept., CM File: I:1...\cmistreetsurails\plowrtes\ projects18x11_town centre.mxd ~~~~ `~ -> ~.z„~,~r a ~ JJ MEMO City of Eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR LORD DATE: AUGUST 8, 2003 SUBJECT: COMMISSION VACANCIES: NEIGHBORING CITIES' PRACTICES Per the City Council request, I contacted three neighboring cities-Apple Valley, Bloomington, and Lakeville-to inquire into their commission appointment process, including how commission vacancies are filled in the event of a resignation. The following are summaries of each city's practices. Apple Valley • The commission appointment process takes place in March of each year • Applications are received during a set application period (approximately 2 months) • There are no alternate terms on the City's commissions • Many of the commissions have one youth representative • If a commissioner resigns, the City Council reviews all applicants that were previously interested in appointment to the commission in which a vacancy exists. The City Council then votes on which applicant they would like to appoint to the vacancy. The person appointed then serves out the remainder of the term that was vacated. • In the case where there are no additional applicants seeking appointment to a commission in which there is a vacancy, the City re-opens the application process to seek other interested persons. • Attached is Apple Valley's resolution pertaining to their practice of appointing City Council members in the case of a vacancy. This same practice is applied to filling a vacancy on a City commission. Bloomington • The commission appointment process takes place in January of each year • Commission applications accepted throughout the year • There are no alternate terms on the City's commissions • If a commissioner resigns, the City Council reviews all commission applications on file that demonstrate an interest in serving on the commission in which there is a vacancy. The City Council then votes on which applicant they would like to appoint to the vacancy. The person appointed then serves out the remainder of the term that was vacated. • In the case where there are no additional applicants seeking appointment to a commission in which there is a vacancy, the City re-advertises the application process to seek other interested persons. • The above commission process is the practice of the City; however, the process is not formally in writing. 9 Commission Vacancies: Neighboring Cities' Practices August 8, 2003 Page 2 Lakeville • The commission appointment process takes place in January of each year • The commissions do include one alternate term on each commission. • Applications are received during a set application period (approximately 2 months) • If a commissioner resigns, the City Council reviews all applicants that were previously interested in appointment to the commission in which a vacancy exists. The City Council then votes on which applicant they would like to appoint to the vacancy. The person appointed then serves out the remainder of the term that was vacated. • In the case where there are no additional applicants seeking appointment to a corrunission in which there is a vacancy, or if the Council chooses to do so, the City may re-advertises the application process to seek other interested persons. • If a Commission alternate expresses interest in being considered to fill a vacant position, he/she is considered along with the remaining applicants. • The above commission process is the practice of the City; however, the process is not formally in writing. If you have any further questions on the practices of other communities regarding advisory commission appointments, please let me know. ~;v~ti vL Assistant to the Ci y Administrator ld Aug• 8. 2003 10~35AM City of Apple Valley No•5315 P• 2 F, CITY OF APPLE VALLEY. ~~saLlrrlOr~ xo. 1991-~3 A IZBSOLUTION ESTABLISHING A PROCF.J}1TRE FOR COUNCIi. APPOINTMEI~IT. WHEREAS, the following alphabetically listed 25 names have been submitted to the City Council of App].o Valloy for consideration £ar appointment to the vacant position of Councilmembez of Apple VAlley resultizag fro~a the death of Gouncilmember Savanick: Bruce R. Anderson Edward Beck Frank Blundetto Grsg Brown Edward Carlisr Robin Curran o' Brien .1 ,. Doyle Robert Erickson Lynno Kline Rick Kot Marsha Moroni Diane Nagler Joseph Nordlund James Norris Etanice Petter Steve Schiller Alan Felkner Dsniel Spector Mary D. Flynn Lloyd Wallin Augustus Granger Patrick Wiles van iioistan i-odd 2erin ~,eu Killi.on WHEREAS, Minnesota Statutes k12.02, Subd. 2(a), provides, in part; A vacancy in an of£ica shall bo filled by council appointmenti until an election is held as pxovided.in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. WHEREAS, pursuant to law, this appointment is for a term where more than two years remain in the unexpired term; thus a special election will be held at the nexC regular City election vn ,November 3, 1992, to elect an individual for the remainder of the Berm, and WHEREAS, b8cause this pzoc©dure is a preliminary process and not a binding Council action; fizrther Council action, by motion, is necessary to nominate and appoint a candidate £or the vacancy. Aus• 8. 2003 10~35AM City of Apple Valley r y No•5315 P• 3 NOW, ?EiEREFORE, BL YT ItESOY.t1LrD by the City Council of the City of Apple Valley, Dakota County, Minnesota, that this procedure is omployed to reduce the number of candi,dAtes considered by the Council for the appointmont: 1. The Council, on Hareh 7, 1991, will make the appointmenti. 2. A written roster has been prepared listing tho potential candidates. 3,. Prior to reducing the number of candidates, the Council sha12 conduct a public hearing. A member of the Council shall be eneicled to make any desired comments regarding any of the candidates; any candidate shall be entitled La make a stiatement to the Council; and any citizen may voice his or her opinion to the Cotu3cil , 4. The Council shall proceed in the following manner: a) On the first round, each Councilmember shai.l, in writing, select 15 of the names appearing. b) On each round until the number of names has been reduced to eight or more, each Councilmember shall, in writing, select that certain number of names which is two less than the total number then appearing. e) On each round after the nwnber o;E names has been reduced to seven or less. each Councilmember shall, in writing, select that certain number of names which is ore 1P.sS than the total number then appearing. d) After the City Clerk has received the Aelection from each Councilmember, the City Clerk shall record the selection and flnnOUTiC6 Lhe remaining name3. e) Any name or names not having been selected by more than two Councilmembers shall be stricken by the. City Clerk from the succooding round and shall no longer appear as a name(s) to be considered by the Council; exaepti that, if after selection by the Council there results a tie between or among all the names appearing on the round, the Council, in writing, shall Rgain select until one or more names have been stricken; provided, however, that if such a situation exists, the Council shall not rcgelect more than three times_ In such a situation and if after three~reselections a name has not been stricken, tho process shall end. Otherwise, the process shall end when only one name remains. f) After the process has ended, a motion shall be made to open nominations for the vacancy. 2 ~~ Aug 8. 2003 10~35AM City of Apple Valley No•5315 P• 4 5, After nominations have ended, a motion to appoint a Councilmember shall be in order. The motion sha11 be in the form of: "I move to appoint to the position of CounciI.member of Apple Vailey." Vote shall be by roll call with the Mayor casting the first vote and the Council alternating from right to Left of the Mayor, startizxg with the member to the Tighe o£ the Mayor. ADAPTED this 7th day of March, 1997.. William F. IIolton, Mayor ATTEST: ~_ Mary E. e11er, City Clerk L J 3 l~ VERSION "A" ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TWO ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY AMENDING SECTION 2.50 REGARDING ADVISORY COMMISSIONS AND COMMITTEES GENERALLY; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION .99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 2.50 is hereby amended to read as follows: Sec. 2.50. Advisory commissions and committees generally. All advisory commission and committee appointments authorized by ordinance or resolution shall be made by the council at the second regular meeting in January of each year or at such other time as determined by the council and such appointments confirmed prior to the expiration of the existing terms. The term of each appointee shall be established and stated at the time of his appointment. Each commission or committee shall be composed of seven regular members who shall serve staggered (two or three members subject to appointment each year) three-year terms, unless otherwise required by statute, Code or resolution. However, no member may serve more than three consecutive three-year terms or more than nine consecutive years on any one commission or committee. An eighth member shall be appointed to each commission or committee as an alternate for a period of one year and shall have all of the powers and duties of a commission or committee member during the absence or disability of a regular member. Notwithstanding the provisions of this section, the council may by resolution establish special ad hoc c ommittees o r g roups c onsisting o f a ny n umber o f m embers a ppointed f or p eriods a t t he council's discretion. New appointees shall assume office at the first meeting of the commission or committee after appointment. However, all appointees to commissions and committees shall hold office until their successors aze appointed and qualified. All vacancies shall be filled in the same manner as for an expired term, but the appointment shall be effective immediately when made and only for the unexpired term. No appointed commission or committee member shall be an employee of the city, but an ex officio member maybe so employed. All appointed commission and c ommittee m embers s hall s erve w ithout remuneration, but may be reimbursed for out-of- pocket expenses incurred in the performance of their duties when such expenses have been authorized by the council before they were incurred. The chairman and secretary shall be chosen from and by the commission and committee membership to serve for the current year. Any commission or committee member serves at the pleasure of the council and may be removed by the council with or without cause ~s=ease~~a1€eas~=~~ie~ce=~-~~,z and the l~s position filled as any other vacancy. Each commission and committee shall hold its regular meetings at a time established and approved annually by the commission or committee. All members shall be residents of the city. The city administrator shall be an ex officio member of all commissions and committees, provided that he may be represented by his assistant or some 1~ person duly authorized by him. All commissions and committees shall act as advisory to the council. Except as otherwise provided, this section shall apply to all commissions and committees. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation"' and Section 2.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Maria Karels Its: City Clerk Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: By: Pat Geagan Its: Mayor l~ VERSION "B" ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, NIlNNESOTA, AMENDING EAGAN CITY CODE CHAPTER TWO ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY AMENDING SECTION 2.50 REGARDING ADVISORY COMMISSIONS AND COMMITTEES GENERALLY; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION .99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 2.50 is hereby amended to read as follows: Sec. 2.50. Advisory commissions and committees generally. All advisory commission and committee appointments authorized by ordinance or resolution shall be made by the council at the second regular meeting in January of each year or at such other time as determined by the council, °~a ~ ^'' ° ^*-~°^+.. ^ rir;...,,°a .. ,. +^ +~,° ° ,.^+;^„ ^~*~° °°~~*~~^ *°~r: The term of each appointee shall be established and stated at the time of his appointment. Each commission or committee shall be composed of un to nine seven regular members who shall serve staggered (two or three members subject to appointment each year} three-year terms, unless otherwise set by resolution. no~~o No member may serve more than three consecutive three-year terms or more than nine consecutive years on any one commission or committee. An additional member shall be appointed to each commission or committee as an alternate for a period of one year and shall have all of the powers and duties of a commission or committee member during the absence er ~Iisab-ilia} of a ~gu}ar member. Notwithstanding the provisions of this section, the council may by resolution establish sal ad hoc committees or groups consisting of any number of members appointed for periods at the council's discretion. New appointees shall assume office at the first meeting of the commission or committee after appointment. u^•-,°„°r ~" ^~r^~~*°°~ +^ All vacancies shall be filled by the Council in accordance with procedures adopted by the Council for such purpose. ' , ~,° °~ro^+:.,° : °a:,,+°~...~,~,°„ ,,.,,,a° .,„a ^~~., rnr +~,° , ° ..°a +°,..,,. No appointed commission or c ommittee m ember shall b e an employee of the city, '~~~+ ^r °° ^~'~^~^ w,°m''°r -~^~•'~° ^^ e~leyed. All appointed commission and committee members shall serve without remuneration, but may be reimbursed for out-of-pocket expenses incurred in the performance of their duties when such expenses have been authorized by the council before they were incurred. The chairman, vice chairman and secretary shall be chosen from and by the commission and committee membership to serve for the current year. ~ All commission er and committee members serve at the pleasure of the council and may be removed by the council with or without ~~ cause ~s=:~_~__ , -~°'+°~ „F ~~~-~~° • ^~^° and the Iris position filled as any other vacancy. ~~ °^~a°^*^ ^~'*'~° ^~*~~. The city administrator shall be an ex officio member of all commissions and committees, provided that he maybe represented by his assistant or some person duly authorized by him. All commissions and committees shall act as advisory to the council. Except as otherwise provided, this section shall apply to all commissions and committees. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation"' and Section 2.99, e ntitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Maria Karels Its: City Clerk Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: By: Pat Geagan Its: Mayor I~