11/12/2003 - City Council Special~~ ~
AGENDA
SPECIAL CITY COUNCIL MEETING
WEDNESDAY
NOVEMBER 12, 2003
5:00 P.M.
COMMUNITY ROOM
EAGAN CITY HALL
I. ROLL CALL AND AGENDA ADOPTION
II. VISITORS TO BE HEARD
P a III. FOURTH OF JULY ASSOCIATION
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IV. HEALTHEAST DISCUSSION RE: USE AND
PLACEMENT OF DEFIBRILLATORS
,D. /
1 V. METROPOLITAN COUNCIL /LIVABLE
COMMUNITIES ACT
~ /C/
T
VI. GUIDELINES FOR ADVISORY COMMISSION
APPOINTMENTS
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7:00 p.m. VII. JOINT AIRPORT RELATIONS COMMITTEE
DISCUSSION
VIII. OTHER BUSINESS
IX. ADJOURNMENT
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..~_~~~~~;; .~' MEMO
City of Eagan
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CITY ADMINISTRATOR HEDGES
DATE: NOVEMBER 7, 2003
SUBJECT: SPECIAL CITY COUNCIL WORKSHOP /WEDNESDAY,
NOVEMBER 12, 2003
A Special City Council meeting is scheduled for Wednesday, November 12 at 5:00 p.m. in the
Community Room of the Eagan City Hall.
/s/ Thomas L. Hedges
City Administrator
III. FOURTH OF JULY ASSOCIATION
The Eagan July 4th FunFest has held meetings and is planning the 2004 event. Representatives
of the July 4th Committee would like to address the City Council about their plans to seek
donations and volunteers to help with the 2004 event. Enclosed on pages ~ through ~ is a
copy of a memo addressed to the City Council that provides a plan for increasing the funding and
volunteers which Raleigh Seelig and Margo Danner, representing the July 4th FunFest, will
address at the City Council meeting on Wednesday.
Both Raleigh and Margo, on behalf of the July 4 FunFest Committee, are open to any comments
and suggestions on behalf of the City Council as they continue to promote and make the annual
July 4 celebration a special event for the community.
DIRECTION TO BE CONSIDERED:
To provide the Eagan July 4th FunFest Committee with suggestions, comments and other input as
they continue their planning efforts for the 2004 July 4th event.
a
November 3, 2003
To: Mayor Pat Geagan, Council Members: Peggy Carlson, Cyndee Fields,
Mike Maguire, and Meg Tilley,
From: Eagan July 4th Committee
RE: "A community coming together for more in 2004"
The Eagan July 4th Funfest committee has already been meeting and
planning for 2004. Our festival in 2003 was a huge success and the
fireworks were outstanding. Having it in our new Central Park made this
day very special and now we wonder if we can do more in 2004 to make
this day even more spectacular.
There are two things that we have discussed and that is funding for the 4~'
of July in all areas (the street dance, fireworks, the bands for the parade,
prize money for parade participants, to name a few) and seek more
volunteers to help now and in the last months of preparation. Eagan has
many resourceful and talented people that we hope to tap into and that
would include our teens and senior population. However, how do we get
donations and volunteers and how could we best make use of their
abilities.
In the past, the City has contributed a considerable amount for fireworks,
generators, portable toilets, trash pick up, and insurance for parking, plus
cable and website articles. The City has also provided much staff time and
expertise. For many years we have been fortunate to have the ECVB
contribute to the funding for the advertising in publications, plus hours of
their staff time. The Eagan Lions Club, headed by Raleigh Seelig, has done
the planninglcoordinating of this event, including parade, bands, carnival,
vendors, etc. and a considerable amount of funding.
Can we expect to do more in 2004?
3
INCREASE FUNDING AND VOLUNTEERS
The committee could undertake a large campaign, with city approval and
guidance, for donation and sponsorships. This would entail a personal
visit with corporate officials and business owners.
We would like to make a plea to corporations and businesses, as well as
citizens, for monetary help. Through City publications and Experience
Eagan, they could help the committee with articles on how the community
could contribute to the festival and ask people to contact the committee if
they can volunteer time or donate to this special Eagan event
A flyer, with attached envelope for donations, could go bulk mail to
businesses.
Donation boxes could be set on business counters for change from
customers.
Donation kiosks could be set up at the Funfest area entrance for those
coming or leaving to contribute to offset the expenses of this event.
Selling buttons is done in many cities. This would entail having a contest
for the best design, if that would capture people's attention.
More volunteers are needed in many areas. If we expand our festival we
need more community awareness now for their help.
As Eagan is proud to admit, we are the state's 8th largest city. However,
we have been outdone in one area by many towns. Eagan doesn't have its
own parade float, not even one for our own special day. We have been
lucky to have the ECVB 'Candy Van' do our city promotion this last year as
they went out to other cities. We believe it's time for Eagan to have a float
and also encourage businesses and neighborhoods to also get involved.
Many cities have floats, provided and sponsored by the Chamber of
Commerce and City. We had hoped to find a source for a float and
possible donation of a trailer. We asked and thanks to the generosity of
Diamond T Ranch and Carol Thomas, we now have a wagon upon which to
build a permanent float for Eagan with some convergence needed. To
accomplish this it will take money, and we now will need a volunteer staff
to design it, carpenters, materials, and many workers to commit for a one
year period. Once a float is constructed, it can be used for many parades
for many years, with only tweaking for different events. It is our hope that
this float could be housed in one of Eagan's maintenance facilities or a
fenced in area.
Royalty to accompany this float would take another type of committee.
There are already people working towards this new goal. They would have
a one year commitment also. This had been done sometime ago in Eagan
and is still popular in most cities. Royalty could consist of Eagan
ambassadors, small children, king and queen, special honorary citizens
etc. and could change from year to year.
A pre-parade marathon is very popular in other cities. Runners would pay
a small fee to sign up ahead of time. Prize money would be awarded and
this would also raise funds for the festival.
These are some of the possibilities the committee has considered and we
know many details have to be worked out in the coming months. Not
everything will be able to get accomplished in 2004, but with the help of the
City Council and the citizens of Eagan we should make some progress.
The sooner the committee can get started, the easier it will be for all of us
to be prepared for July 4, 2004 and beyond.
Jc-
Plans for next year include a 2 1/2 day event starting Friday afternoon, July
2nd. On Saturday, July 3 there would be a morning parade (due to the 4~'
falling on a Sunday), all day park events, and street dance in the evening.
On Sunday, July 4th there would be various park activities, a hot rod car
show, and ending with the spectacular fireworks at night. Monday, being a
holiday, would be clean up day and carnival would pack up to leave the
site.
Having the new park area available with permanent electricity and water
will be a great start for us. Director Ken Vraa and his staff are working on
the details now. They will be contacting an electrical engineer/consultant
to help with the schematic design and cost analysis, which would come to
the council at a December meeting for approval and looking for a deadline
of completion of June 1, 2004.
yNe look forward to working again with the great staff that is provided every
year from the City. We welcome any comments and suggestions on our
ideas for the future of Eagan's July 4th celebration and will work with you
towards our goals.
Since "~ ~
i' ~'
_... G
alei `Seelig ~----.---
July 4th Fun est Chairman
~~>p~ ~ T
With 10,000 people watching, the night sky over Eagan burst with brilliant
fireworks honoring'the birthday of our nation. The day's parade, filled with floats,
flags and marching bands brought neighbors together. The joyful hollering of
children floated over Central Park as they. went up and around on the Ferris wheel.
Nothing says "Hometown, USA" like a good old fashioned Fourth of July
celebration. The 2003 event in our hometown was a huge success.
For twenty t~~o years, the Eagan Lions Club has helped in this success. We believe
that bringing our community together, especially in these challenging times, is a
very important service. .
Our goals for 2004 include keeping the fireworks display at oast year's spectacular
level. The fine reputation of this display brings out thousands of families and
thousands of cheers from their children. We also want to enhance the parade with
more bands and better prizes for the floats. Increasing city wide awareness of the
celebration, another one of our goals,'will bring more of our neighbors together.
Eagan's new Central Park has given the celebration a permanent home, and this
adds to our excitement about building an even greater event. But we need your help.
We are offering sponsorship opportunities to localbusinesses,so they may show
their support for this hometown celebration. Flease find enclosed a list of these
sponsorships. In the next few days a member of the Lions Club will be calling you to
visit about this opportunity. If you wish, you may also call Raleigh Seelig at 651-452-
4669.
We hope you will join the Eagan Lions Club in making the 2004 Fourth of July
Celebration a ROARING success.
Sincerely.
Lions Vic President
Raleigh Seelig
Dear-----------;
HELP US "ROAR" TO SUCCESS
BIG BANG SPONSOR - $5,000 (ONE ONLY)
20,000 eyes watching Fabulous Fireworks sponsored by your business.
Loud speaker thanking you for your support as we open the display.
Special placement of a float or car at the beginning of the parade
with your company's logo as "Fireworks Sponsor."
Special seating at the pazade judges table.
Recognition in all publicity.
DANCIN' IN THE STREET SPONSOR - $2,500 (ONE ONLY)
Your Big Banner over the Band Stand.
Hundreds of happy feet dancing to the music you helped provide.
Convertible in the sponsor section of the parade with your logo on it.
Special seating at the pazade judges table.
Recognition in all publicity.
THE PAUSE THAT REFRESHES SPONSOR - $1,500 (ONE ONLY)
Your big banner hanging from the beer tent.
Hundreds of thirst quenched celebration goers thanking you.
A ride on the parade sponsors float.
Special seating at the parade judges table.
Recognition in all publicity.
BRING ON THE BANDS SPONSOR - $1,000 (Four Available)
Delighting parade goers with more music.
Your banner carried in front of bands.
A ride on the parade sponsors float.
Special seating at the parade judges table.
Recognition in all publicity.
I LOVE A PARADE SPONSOR - $500 (Six Available)
Provide increase prize money for more and prettier floats!
Select float category you wish to sponsor. Grand Prize, youth groups, churches,
community groups, neighbors, business. First come first serve.
Act as judge for the parade and set at the special judges table behind your business logo.
Recognition in all publicity.
9
IV. DEFIBRILLATORS i HEALTHEAST DEMOSTRATION
Healtheast Ambulance Service and representatives from the Eagan Police Department will be
presenting information on starting a Public Access Defibrillator Program within the City of
Eagan. In 2003, Healtheast Transportation received a grant from the Medtronic Foundation to
promote the use of Automated External Defibrillators (AED) in public locations. The grant
covers the cost of a coordinator to help educate and create PAD programs within communities.
Healtheast has chosen the City of Eagan to launch PAD programs within Dakota County.
Healtheast is requesting the City of Eagan's support and participation in forming a task force
which will promote PAD programs within the community. Secondly, they would like to develop
a presentation for a future City Council Meeting to include a resolution of support for this
program. Additional background on the PAD program is found on page ~.
~~
A proposal for creating a Public Access Defibrillator (PAD) program
for the City of Eagan.
Sudden Cardiac Death
Each year sudden cardiac arrest (SCA) strikes approximately a quarter of a
million people in the U.S. alone. The majority of these people have no
warning, since they show no prior signs and symptoms. Sadly, fewer than
S% survive.
Approximately 60% of adult patients whose heart has stopped from SCA,
will have an abnormal heart rhythm known as ventricular fibrillation. The
deciding factor for many of these patients in surviving a SCA event is a
procedure known as cardiac defibrillation. The sooner an electrical shock
(defibrillation) can be delivered, there is a better chance of survival for the
patient.
In 2003, HealthEast Transportation received a grant from the Medtronic
Foundation to promote the use of AED in public locations or known as
"Public Access Defibrillation" (PAD}. This grant pays for a coordinator
to help educate and create programs that will help to save lives by placing
AED's out into the conununity.
Proposal
What we are proposing is to put together a task force that will consist of
members of the Eagan Police and Fire Department, HealthEast Ambulance
Service, Physicians and many different people from the community and
business sectors. This committee will be responsible for helping to find
ways to promote the use of AED's in the community as well as provide
the necessary support and resources to help organizations learn more about
AED's and PAD programs. In addition, as unified PAD advocates we can
approach the local media to promote awareness on the value of AED's in
the community. We would also like to develop an AED Registry that will
tell us where AED's are located in the community. One use of the registry
would be to place the AED information into the Police Departments
computer system, allowing the dispatcher to advise a 911 caller that there
is an AED on the premises.
V. METROPOLITAN COUNCIL /LIVABLE COMMUNITIES ACT
Per the direction of the City Council at the October 28, 2003 Council workshop, additional time
has been scheduled for the City Council to discuss whether to participate in the Metropolitan
Council's Livable Communities Act (LCA) program. As the Council will recall, Metropolitan
Council Chairman Peter Bell and Metropolitan Councilmember Tom Eagan both were present at
the October 28 workshop, along with Metropolitan Council staff members, which included
Elizabeth Ryan, Director of the LCA Program.
There was Council consensus at the October 28 workshop to direct any questions regarding the
LCA program to staff, in order that staff could then forward those questions to Metropolitan
Council staff. As of Friday morning, November 7, the City Administrator had not received any
questions from the City Council regarding the LCA program.
Per the Council's request, staff inquired with the Metropolitan Council regarding forms that are
necessary to submit should the Council choose to participate in the LCA program. The
Metropolitan Council staff has informed the City that there are no forms to be submitted; rather,
they ask cities to approve a resolution stating intent to participate in the LCA program. Should it
be the desire of the City Council to participate in the LCA program, enclosed on page _._~._ is a
draft resolution for the Council's consideration.
Chairman Bell planed to be in attendance for Wednesday night's workshop, as did Jud Schetnan,
Director of Government Affairs; however, due to a scheduling conflict, they will be unable to
attend. Elizabeth Ryan and Guy Peterson, Metropolitan Council staff members, will be in
attendance on Wednesday night to answer any further questions that the Council may have about
the LCA program. As Mr. Bell stated at the October 28 workshop, a decision of the City Council
must be made by November 15, 2003 (in accordance with statutory requirements) as to whether
the City will participate in the LCA program in 2004. ~ If it is the desire of the City Council,
action may be taken at the November 12 workshop regarding participation in the LCA program.
The motion for consideration would be "to approve a resolution stating the City's election to
participate in the Metropolitan Livable Communities Act".
ACTION TO BE CONSIDERED:
To provide direction to staff regarding the City of Eagan's participation in the 2004 Metropolitan
Council's Livable Communities program.
~o~
CITY OF EAGAN
Dakota County, Minnesota
DRAFT
A RESOLUTION STATING THE CITY'S ELECTION TO PARTICIPATE IN THE
METROPOLITAN LIVABLE COMMUNITIES ACT
WHEREAS, The Metropolitan Livable Communities Act (1995 Minnesota Laws Chapter 255)
establishes a Metropolitan Livable Communities Fund that is intended to address housing and
other development issues facing the metropolitan area defined by Minnesota Statues section
473.121; and,
WHEREAS, in 1995 the City of Eagan and Metropolitan Counci] negotiated and established
affordable and life-cycle housing goals for the Metropolitan Livable Communities Act, which are
included in the City of Eagan's Comprehensive Guide Plan, and are consistent with and promote
the policies of the Metropolitan Council as provided in the adopted Metropolitan Development
Guide; and,
WHEREAS, the City of Eagan has indicated to the Metropolitan Council the actions the
municipality plans to take to meet the established housing goals;
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Eagan, that the City of
Eagan hereby elects to participate in the Metropolitan Livable Communities Act Local Housing
Incentives Program during calendar year 2004.
CITY OF EAGAN
CITY COUNCIL
By:
Its Mayor
Attest:
Its Clerk
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CERTIFICATION
I, Maria Petersen, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that
the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota
County, Minnesota, in a regular meeting thereof assembled this day of November 12, 2003.
Maria Petersen, City Clerk
l3
VI. GUIDELINES FOR ADVISORY COMMISSION
APPOINTMENTS /PROCEDURES
The City Council, at the October 14, 2003 workshop, discussed the current appointment process
for City Advisory Commissions. After discussing numerous public policy issues associated with
the appointment process and procedures, the City Council directed staff to prepare a policy
incorporating the feedback provided by the Council at the October 14 workshop. Enclosed on
pages through ~ is a draft policy entitled, "Guidelines for Advisory Commission
Appointments/Procedures" for the City Council's review.
As the Council will recall, there was significant discussion at the October 14 workshop regarding
whether the City is able or should conduct background checks on advisory commission
applicants. Staff contacted the City Attorney on the issue, and was informed that the City is able
to conduct backgro checks, provided the applicant signs a form releasing private data.
Enclosed on page J~ is a "Data Practices Advisory for Protected Information" form, which
would be provided to all advisory commission applicants, should the Council elect to conduct
background checks. As the enclosed draft policy states, Councilmembers would be notified if
any applicant's background check shows a felony conviction. The City Council may wish to
discuss this issue further to clarify the intent of the background checks.
Lastly, if it is the desire of the Council to change the schedule for the appointment process, the
current advisory commission members would need to be noticed about the change. Council
action could be scheduled for the November 18 consent agenda to formally extend the terms of
those advisory commission members whose terms end in December 2003. Those terms, pending
Council action, would be extended to end on April 19, 2004. Upon Council action, all
commissioners would be sent a letter notifying them of the policy change, and requesting that
commissioners whose terms expire in December remain on their given commission through
April 19, 2004.
ACTION TO BE CONSIDERED:
To provide direction to staff regarding the proposed "Guidelines for Advisory Commission
Appointments/Procedures" Policy, and consider directing the policy to the November 18, 2003
consent agenda for formal ratification.
i4
DRAFT
GUIDELINES FOR ADVISORY COMMISSION
APPOINTMENTS/PROCEDURES
I. PURPOSE
A. Assure balanced and fair access to the Appointment process for all City Advisory
Commission positions appointed by the City Council
B. Set up a uniform recruitment and selection policy for all eligible applicants to the
City Advisory Commissions
C. Establish and outline the role of Advisory Commissions within the City of Eagan
in a clear format
D. Provide applicants to City Advisory Commissions with necessary information
pertinent to their position as Advisory Commission member
II. POLICY
It is the purpose of this policy to provide fair and consistent guidelines to be followed
in regards to the application, appointment, orientation and role of Advisory
Commissioners.
III. PROCEDURE
A. Application Process
1. Advertisements will be submitted to local papers year round, with an
emphasis in the advertisements the quarter before appointments are made
(January-March).
2. The Advisory Commission application for Advisory Commissions will be
added to the City of Eagan website.
3. All applicants will be required to submit a signed "Data Practices
Advisory for Protected Information Form" ,which provides the
applicant's consent for the City to conduct a complete criminal history
and felony background check, which the City uses to establish an
applicant's eligibility to be appointed to an advisory commission. The
Eagan Police and Human Resource Director will view the background
checks that are conducted. The City Council will be made aware of any
felony convictions that appear in an applicant's background check.
4. Interviews will be conducted in April of each year, with the first night
beginning at 5:30 pm and ending at 9:00 pm. Depending on the number of
applicants to be interviewed, additional interview nights shall be
scheduled following an identical format.
5. Each applicant will be asked to report to the City of Eagan offices to take
part in a fifteen minute interview with the City Council.
6. The interview will consist of open ended questions based on the
commission each applicant wishes to serve on. In the event that a
commissioner does not identify a preference for which Advisory
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Guidelines for Advisory Commission Appointments/Procedures DRAFT
Page 2
Commission to serve on, a mix of questions shall be asked of that
applicant.
B. Appointment Process
1. Appointments will take place at the second regular City Council meeting
in April of each year.
2. In the event of a stalemate after three rounds of voting on a specific
Commission appointment, the Mayor shall have the authority to make the
appointment of the specific term that resulted in the stalemate.
3. In the event of a vacancy, the designated Advisory Commission alternate
shall be asked to fill a vacancy. The alternate will then fill the position for
the remainder of the year.
4. The term filled by the alternate shall be reappointed in the following
year's organizational business.
5. If a vacancy occurs after January 1St, and an alternate has already filled
another vacancy, the remaining vacancy will not be filled until the
following year's organizational business meeting (i.e. the vacated seat will
remain vacant until it is reappointed in April).
6. In the event that the alternate has already filled the first vacancy, and
another vacancy occurs on the same Advisory Commission, if the vacancy
occurs prior to January 1St the vacancy shall be filled by an applicant that
has already been interviewed, but has not previously been appointed to an
Advisory Commission.
7. In the event that there are less than two applicants remaining in the
applicant bank, the vacancy will then be advertised and reappointed, as per
the previously outlined appointment process.
C. Orientation
1. Each appointed Advisory Commissioner will receive an orientation
packet, which contains all pertinent information to the specific Advisory
Commission that the Commissioner will be serving on. The packet will
also explain the role of the Advisory Commissions in the City of Eagan.
2. Orientation meetings will be conducted, consisting of all Advisory
Commission members, the staff liaisons to each Advisory Commission,
and the City Administrator and or his/her designee.
3. Prior to each first meeting of the individual Advisory Commissions aone-
hour workshop will be held, which shall provide an opportunity for new
and experienced Advisory Commissioners to interact as well as an
opportunity for new Advisory Commissioners to get to know their
Commission's staff liaison.
4. Guidelines will be discussed during the orientation process regarding the
Advisory Commissions' relationship to the City Council, emphasizing the
Advisory Commissions' advisory nature to the City Council.
5. It shall be discussed that under no circumstance may Advisory
Commissioners claim to be acting on behalf of the City.
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Guidelines for Advisory Commission Appointments/Procedures DRAFT
Page 3
D. Role of Advisory Commissions/ Attendance Policy
1. In the event that an Advisory Commissioner is absent from three meetings
in a row, he or she shall be removed from the Advisory Commission.
2. Attendance records shall be included in the Advisory Commission
meeting minutes.
3. Advisory Commissions must seek Council approval for funding requests
(Discretionary funds are available to Advisory Commissions in the
appropriate departmental budgets for routine meeting expenses).
IV. RESPONSIBILITY
By accepting this policy, the City of Eagan accepts responsibility to enact the
guidelines and policies as proposed. Any proposed modifications to the policy must
be submitted to the City Council for consideration.
Date of Approval:
Signed:
l7
CITY OF EAGAN
ADVISORY COMMISSION APPLICANTS
DATA PRACTICES ADVISORY FOR
PROTECTED INFORMATION FORM
READ THIS ADVISORY BEFORE COMPLETING THIS FORM:
The Minnesota Government Data Practices Act requires you to be informed that the following
information which you have been asked to provide on the attached form is considered private data:
1. Your full name.
2. Any and all previous names by which you are known, regardless of whether or not they were
your legal names.
3. Your date of birth.
4. Your sex.
5. Your criminal history data maintained by agencies, political subdivisions and state-wide
systems.
The purpose and intended use of this data is to conduct the background inquiries which this City
uses to establish your eligibility to be appointed to an advisory commission position. The specific
use for each category of data is described below:
1. To conduct a thorough and complete criminal history and felony background check; all names
by which an applicant is or has been known must be listed.
2. In order to access driver's license data, date of birth must be supplied.
3. In order to access criminal history data, date of birth, and sex must be supplied.
4. A complete criminal history and driver's license check aze conducted to determine whether
there are any job-related factors which affect your suitability for service as an advisory
commission member. Driver's license checks only affect those positions which require that
the member drive during the performance of an appointment.
This data will be used solely for the above mentioned purposes. This data will not be made
available to the appropriate authority unless a criminal conviction record is discovered In that case,
information gained by use of previous names, date of birth, or race, will be forwarded to the
appropriate authority without reference to date of birth, age or race.
The existence of a criminal conviction record will not automatically disqualify you from serving as
an advisory commission member with the City, though certain types of criminal convictions may
prohibit you from working on certain commissions. Before any applicant is rejected on the basis of
a criminal conviction, he/she will be notified in writing and will be given any rights to processing of
complaints or grievances afforded by Minnesota Statute Ch. 364.
You are not legally required to provide the requested information. However, if you do not, the City
will be unable to conduct the required background inquiries and will not be able to process your
application and the City will not be able to consider you for a position.
I have read and understand the information stated above.
Signature
Date
~~
VII. JOINT AIRPORT RELATIONS COMMISSION MEETING
In keeping with the City Council's expressed wish to meet with each of the advisory
commissions, the Council asked that a joint meeting with the Airport Relations Commission
(ARC) be scheduled for the workshop on November 12, 2003 to learn about the current issues
being addressed by the ARC.
Chairperson Lance Staricha and the commissioners will be present to dialogue with the City
Council on numerous issues and to receive feedback from the Council on focus areas for 2004.
Enclosed on pages~Q through are issues and topics that the Commission would like to
discuss with the City Council.
ACTION TO BE CONSIDERED:
To dialogue and provide feedback to the ARC on issues currently being addressed by the
Commission, and/or to provide direction to the ARC on specific issues the Council would like
the Commission to address in the coming year.
i~
November 12, 2003 Joint Meeting of the City Council and ARC
Topics to be Discussed:
1. Eagan-Mendota Heights Corridor
Issues:
^ Keeping the boundaries as they are and maintaining and improving compliance. (Note:
This past September, the ARC met with Chad Legve, MAC Manager of Aviation Noise
and Satellite Programs, and Cindy Greene, ATCT Support Manager, to discuss
compliance within the corridor. The ARC monitors the technical advisory reports on a
monthly basis to ensure compliance within the comdor)
Questions for the City Council:
^ Is it the Councils' desire that the ARC continue to monitor corridor compliance and
recommend action to the City Council when compliance is not being achieved?
2. Communications Strategy
Issues:
^ Continue to communicate to the Eagan community the impact of the fixture traffic off of
Runway 17/35 and the corresponding increase in noise (Experience Eagan articles,
Your Town News, Realtor's Forum, cable airing of ARC meetings, etc.)
^ Communicate the avenues available to the community to learn more about airport issues
(ARC meetings, MAC technology, City staff assistance, etc.)
Questions for the City Council:
^ Does the City Council have any suggestions or inquiries about other communications
initiatives the Commission could address regarding airport issues?
3. Demonstrate to Northwest Airlines and Mesaba Airlines that Eagan values their business
in Eagan.
Questions for the City Council:
^ Does the City Council have any recommendations or requests of the Commission as to
ways the City of Eagan could recognize Northwest and Mesaba Airlines presence in the
City?
4. Noise Mitigation within the 60-64 DNL
Issues:
^ There is currently Federal legislation (FAA Reauthorization Bill) that would limit
airports' abilities to use Airport Improvement Program (AIP) funds to fund noise
mitigation efforts beyond the 65 DNL. The City Council has voiced their opposition to
this provision in the bill, and it is recommended that the City continue to oppose the
provision.
a~
All homes in Eagan that fall within the 1996 65-DNL contour have been insulated;
however, there are approximately 230 homes in Eagan that are currently within the 60-
64 DNL. (The noise contours will likely change when the Part 150 Study is completed
by MAC. Initial indications show that the contours will likely decrease in size due to the
change in fleet mixes and compliance with the stage 3 noise standards. It is anticipated
that no additional homes in Eagan will be eligible for insulation when the new runway
opens.)
Questions for the City Council:
^ Is it the City Council's desire for the City to promote the insulation of homes within the
60-64 DNL. If so, how aggressively?
5. Maintenance of Compatible Land Use Within the Corridor
Issues:
^ The City of Eagan has long been committed to maintaining compatible land use within
and near the Eagan Mendota Heights Corridor.
Questions for the City Council:
^ Is it the desire of the City Council to reaffirm the City's position of maintaining
compatible land uses within the Corridor?
6. Airport Noise Disclosure Legislation
Issues:
^ This past July, the City Council requested that the ARC discuss the issue of legislation
to require property owners to notice future property owners of airport noise and/or
location within the vicinity of an airport.
^ The request stemmed from the State of California legislation, which was presented at
the annual N.O.I.S.E. Conference, which Councilmembers Carlson and Fields attended.
^ Enclosed on pages through is a copy of the California Legislation that was
passed, along with the City of Eagan's current Comprehensive Guide Plan section
entitled, "Airports and Aviation". Included in this section of the Plan are land use
compatibility guidelines.
^ The ARC has discussed the issue of disclosure at two of their ARC meetings. The
majority of the Commission voted against pursuing State legislation to require
disclosure of airport noise for the following reasons:
1. The Airport Noise Zones, as defined by the Metropolitan Council, are
affective in ensuring proper land uses within each of the zones.
2. The current system in the State of Minnesota allows local control in that
each community can list priorities and goals for land use planning within the
airport noise zones.
3. The City does not require disclosure for other types of noise, i.e. highways,
trains, etc.)
Questions for the City Council:
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^ Is it the desire of the City Council to pursue, at the State level, the issue of disclosing
airport noise and/or vicinity to an airport.
7. The Roles of the ARC
Issues:
^ The ARC is prepared to continue addressing the above issues and is prepared to
continue its 2003 work plan (see pages through _ for the issues and goals set by
the ARC in March 2003).
^ The ARC will conduct an annual goals setting workshop in 2004.
Questions for the City Council:
^ Does the City Council have any additional questions or issues that they would like the
ARC to address in the upcoming year?
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