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01/08/2004 - City Council Specials' .~ 1 f~,,,K.,~+ AGENDA SPECIAL CITY COUNCIL MEETING THURSDAY JANUARY 8, 2004 5:30 P.M. THE COMMUNITY ROOM EAGAN MUNICIPAL CENTER I. ROLL CALL AND AGENDA ADOPTION II. VISITORS TO BE HEARD III. REVIEW PROPOSED CHANGES TO THE CITY'S LIQUOR ORDINANCE IV. DISCUSSION REGARDING CITY CODE REGULATIONS FOR NON-CONFORMING USES V. DISCUSSION REGARDING ORDINANCE REGULATIONS FOR RESIDENTIAL OUTSIDE STORAGE VI. CEDAR GROVE LANDSCAPING /TREE PRESERVATION VII. REVIEW 2004 ALLOCATION OF CDBG FUNDS VIII. OTHER BUSINESS IX. ADJOURNMENT ~~ f ~ .~ '~ ,l ~~ clty of eagan MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 30, 2003 SUBJECT: SPECIAL CITY COUNCIL MEETING /JANUARY 8, 2004 A Special City Council meeting is scheduled for Thursday, January 8 to discuss the liquor ordinance and several items requiring direction for the Community Development Department. The meeting will beheld on the Community Room at City Hall and a light lunch will be served prior to the meeting. LIQUOR ORDINANCE III. REVIEW PROPOSED CHANGES TO THE CITY'S LIQUOR ORDINANCE Legislative changes to Minn. Stat. 340A, governing liquor licensing and regulation, and basic housekeeping matters have prompted staff to request consideration of an ordinance amendment to Eagan City Code Chapter 5, Beer, Wine and Liquor Licensing and Regulation. A summary of the suggested changes is identified below followed by a more detailed explanation of each: • To consider eliminating the cap of on-sale intoxicating liquor licenses (37) that can be issued (as allowed by state law including special legislation.) • To consider allowing 3.2% off-sale malt liquor sales to occur unti12:00 a.m. and clarify existing City Code language to allow 3.2% on-sale establishments to serve alcohol until 2:00 a.m., as previously approved by Council. • To consider increasing the amount of insurance required for temporary liquor licensees and clarify language pertaining to insurance requirements for temporary beer licensees and temporary liquor licensees. • To clarify language regarding holiday hours and days of liquor sales. EXCLUSIONS FROM ON-SALE INTOXICATING LIQUOR LICENSE LIMITS FACTS: • MS 340A.413, subdivision 4 allows for exclusions from on-sale liquor license limits which are imposed on cities based upon their population. The statutory language now reads as follows: On-sale intoxicating liquor licenses maybe issued to the following entities by a city, in addition to the number authorized by this section: o Clubs, or congressionally chartered veterans organizations; o Restaurants (new language); o Establishments that are issued licenses to sell wine under section 340A.404, subdivision 5; o Theaters that are issued licenses under section 340A.404 o Hotels (new language); and o Bowling centers (new language). Prior to this change, the City of Eagan was authorized to issue 37 on-sale liquor licenses. The Council designated their distribution as follows: Hotels - 3; Restaurants - 27; Unallocated - 7. The City has currently issued 26 on-sale intoxicating liquor licenses: Restaurants - 24; Hotels - 2. At this point, the City imposed restrictions allow for an additional license to be issued to a hotel, three to restaurants and seven unallocated, thus totaling 11 remaining licenses. By incorporating the new statutory language into the City Code, there would effectively be no limit to the number of on-sale intoxicating liquor licenses the City could issue. The Council may still desire to impose a cap and/or determine the numbers to be allocated to particular establishments, i.e. restaurants and hotels. HOURS OF 3.2 PERCENT MALT LIQUOR SALES FACTS: • On July 15, 2003, the City Council approved an ordinance amendment to coincide with new statutory language to allow intoxicating liquor and 3.2% malt liquor on-sale establishments to stay open unti12:00 a.m. • Inadvertently, Section 5.34 of the City Code pertaining to 3.2% sales was not changed to reflect the new hours for on-sale 3.2% establishments as authorized by Council. • Additionally, at that time, staff understood the change to affect only on-sale establishments; however, after anoff--sale 3.2% malt liquor establishment contacted the City regarding the hours of off-sale malt liquor establishments, it was determined that the change to state law allows both on and off-sale 3.2% liquor sales to be made until 2:00 a.m. • The ordinance amendment would correct the oversight regarding the on-sale hours of 3.2% malt liquor thereby allowing establishments to se113.2% malt liquor unti12:00 a.m. It would also allow off-sale hours for 3.2% malt liquor to be extended to 2:00 a.m., if the Council so desires. INSURANCE REQUIREMENTS FOR TEMPORARY BEER AND LIQUOR LICENSEES Last year, staff was contacted by representative of the Lion's Club who requested the insurance requirements for temporary license holders be increased. Apparently, the Minnesota Joint Underwriting Association will only issue an insurance policy for the amount required by the agency issuing the license. Currently, the City Code contains a provision which allows the Council to grant a temporary liquor license on premises owned by the City. The insurance required is $100,000 for injury to any one person, $300,000 for injury to more than one person and $25,000 for property damage. According to the Lion's Club representative, increasing the base limits does not significantly increase premiums. The Lion's Club does not feel that the City's limits are sufficient should an incident occur. The suggested insurance requirements made by the Lion's Club were $300,000 for injury to any one person and either $500,000 or $600,000 for injury to more than one person. As clarification, there is an insurance provision for the temporary liquor licensees in the Code; however, there is nothing explicit in the section pertaining to temporary beer licensees. Staff is requesting language be included for both types of temporary licenses. HOLIDAYHOURS AND DAYS OFLIQUOR SALES Staff is requesting the Council consider amending City Code language regarding holiday hours and days of liquor sales because of the confusion it has posed in the past. There is no change proposed in the hours and days of sales. The change is for clarification purposes only. DIRECTION TO BE CONSIDERED: To provide direction to staff regarding the proposed changes to the City Code regulating beer, wine and liquor licensing and regulation. Staff will place the request to direct the City Attorney's office to prepare a draft ordinance amendment on a future City Council agenda ensuring that the proper notification is given to any affected license holders. DISCUSSION REGARDING CITY CODE REGULATIONS FOR NON-CONFORMING USES In follow up to a recommendation by a subcommittee consisting of City Councilmembers Peggy Carlson and Meg Tilley, the City Council, at its meeting of October 7, 2003, authorized the preparation of an ordinance amendment of the City Code's non-conforming use language to standardize its treatment of non-conforming uses throughout the city and to minimize the likelihood that non-conforming uses be expanded or modified in ways that are contrary to the comprehensive guide or the Council's vision for development and redevelopment of specific areas within the community. Since that time, staff has reviewed the current non-conforming standards in the code, the qualifications of those standards in the Cedaz Grove Zoning District and the history of our current standards in the context of the intent ofnon-conforming standards generally. The staff memo in this regard is enclosed on pages 7- /b . The specific public policy questions to be addressed are: • Does the basic non-conforming structures and uses language in the City Code conform to the Council's expectations of the treatment ofnon-conformities generally? • Are there legitimate reasons to modify the regulations associated with non-conformities or does the application of the standard language meet the Council's expectations. While the Council previously authorized the preparation of an ordinance amendment, the purpose of this discussion item is to clarify the issues and direction that is intended, prior to preparation of an ordinance for consideration by the Advisory Planning Commission at a public hearing and to respond to any questions the Council may have in this regard. ACTION TO BE CONSIDERED: To provide staff direction regarding the initiation of a code amendment to modify or delete the "non-conforming building and uses" section from the CGD zoning standards. DISCUSS REVISED ORDINANCE REGULATIONS FOR RESIDENTIAL OUTSIDE STORAGE The City Council previously reviewed and elected not to take action on a proposed amendment of the City's outside storage regulations as they pertain to the storage of recreational vehicles. In follow up to a neighborhood concern raised at a listening session regarding the outdoor storage of a variety of items, not just recreational vehicles, the Council asked that this discussion be revisited to determine whether additional regulation is warranted at this time. To clarify the direction of a potential renewed discussion of outdoor storage, staff requested and the Council directed that the matter be placed on a workshop agenda. In particular, it appears that only one of the items addressed in the neighborhood concern noted above, a boat, would have been covered by the recreational vehicle storage ordinance. In recognition that the last review of outdoor storage modif cations resulted in a substantial public response in opposition to additional regulation, it is important that the focus of the discussion is clear. The background information is intended to clarify the issues in the previous recreational vehicle discussion, the nature and scope of outdoor storage issues that are addressed in the current code, the applicability of the code to storage of items other than recreational vehicles, the frequency of calls for service associated with outdoor storage and the types of calls for service that are not currently covered by the city code. A staff summary memo in this regard is enclosed on pages ~~. To provide additional context, Code Enforcement staff have prepared a memo that discusses enforceable and unenforceable complaint calls, which is enclosed on pages / The specific public policy questions to be addressed are: Does the nature of the concerns raised or the frequency of the complaints received support additional regulation of outside storage at this time? Does the Council wish to revisit the outside storage of recreational vehicles, other types of outside storage or both? If so, which specific types of outdoor storage should be addressed in an ordinance amendment? ACTION TO BE CONSIDERED: To provide staff direction to initiate a code amendment to amend outdoor storage requirements for one or more types of storage that occur in residential areas of the community CEDAR GROVE LANDSCAPING /TREE PRESERVATION At the time of its approval of the Keystone Communities development, one significant issue was the relationship between the development expectations of the Cedar Grove Zoning District and the City's Tree Preservation Ordinance and Landscape Ordinance. While the staff and Council concluded that the intent of the ordinances was met by considering the two together in the context of the development, the project raised the issue of how development that is encouraged to have higher densities, lesser setbacks and greater lot coverage can meet the tree preservation and landscaping standards that apply best to more typical suburban development patterns. In follow up to this discussion, the City Council directed staff to review the application of these standards to the Cedar Grove District generally and to develop recommendations regarding the treatment of similar situations in the future. The staff background in this regard is enclosed on pages ~ While Cedar Grove is the only redevelopment district to which this issue applies a this time, the prospect that other areas of the City maybe identified for new urban design concepts, either as a part of a City planning process or a developer proposal, suggests that a clarification of the City's preferred direction in this regard is important. The specific public policy question to be addressed is: Does the use of the planned development process, in which modified standards are considered if they provide benefit to the City, meet the Council's expectations with respect to the treatment of tree preservation and landscaping requirements in areas where new urban development standards are applied? ACTION TO BE CONSIDERED: To provide staff direction to initiate a code amendment to incorporate language in the CGD district standards regarding the use of planned developments in lieu of an amendment of the City's Tree Preservation and Landscaping requirements to address the specific needs for tree preservation and landscape requirements within new urban development areas, such as the Cedar Grove Redevelopment District. REVIEW 2004 ALLOCATION OF CDGB FUNDS The City of Eagan receives an annual allocation for Community Development Block Grant (CDBG) funds through Dakota County. These funds are available to assist with improvements and services which meet federal objectives for the program to serve low and moderate income populations or remove slums and blight within the community. The application deadline for the Fiscal Year 2004 funding round is January 31, 2004. In order to permit the Council to discuss alternatives prior to formal consideration of authorization for submittal of the application at the Council meeting of January 20, 2004, information regarding the improvements and services that maybe considered for the coming year are outlined in the background materials enclosed on pages j~0 -~. Additional detail regarding the Parks and S Recreation and Police programs and improvements is enclosed on pages ~- 3 Background regarding the CDBG program itself is enclosed on pages - The specific public policy question to be addressed is: In the context of the City's needs and the federal criteria for the use of CDBG funds, which improvements and programs should be incorporated into the City's FY 2004 funding application? ACTION TO BE CONSIDERED: To discuss the program and improvement alternatives for inclusion in the City's FY 2004 CDBG Application and provide staff direction regarding the specific items to be included in the application when presented to the Council at its next regular meeting. /s/ Thomas L. Hedges City Administrator 6 r: ~, Z r~ ~ '~;~ <~ 5 ~- _~-, MEMO _ city of eagan TO: Jon Hohenstein, Community Development Director FROM: Mike Ridley, City Planner !1~/ DATE: January 2, 2004 SUBJECT: Non-conforming Structures and Uses As you recall, the City Council subcommittee made up of members Carlson and Tilly, met with planning staff in the fall of 2003 and discussed nonconforming structures and uses. At issue is the City wide requirement for nonconforming structures and uses that prohibits alteration or enlargement of nonconforming structures verses the requirements of the newly created Cedar Grove Zoning District which allows nonconforming buildings to be expanded up to the lesser of 10% of their floor area or assessed value provided the expansion is consistent with the zoning that existed prior to the effective date of the CGD ordinance. Also, the CGD allows the expansion of nonconforming buildings above the lesser of 10% of their floor area or assessed value, provided the expansion area attains compliance with the provisions of the CGD ordinance. (i.e. exterior materials, maximum building setback, etc). The purpose of the nonconforming structure and use ordinance is stated in Chapter 11: "It is the policy of the City that nonconforming structures and nonconforming uses in time be eliminated due to obsolescence exhaustion or destruction so as to insure a uniform use of and within the districts established within this chapter". The issue is an inconsistent application of nonconforming structure and use provisions imposed by the City. The City's desire to eliminate all nonconforming structures and uses over time throughout the City, which is to say that structures and uses that are not consistent with the City Code requirements eventually will be removed or brought into compliance with the expectations established by the City code. In the case of the Cedar Grove District, the nonconforming structures and use provisions unique to that zoning district nonconforming buildings and uses are provided greater latitude to expand and therefore may exist as nonconforming for longer periods than maybe desirable to the City. In particular, because there is no moratorium in place on the Cedar Grove area, properties and buildings can change hands with the new owner altering the interior of the building that currently does not meet the maximum setback requirements or buildings exterior requirements provided that the building is not expanded by more than 10% of floor area or assessed value. The net effect of this is an indefinite number of owners and uses of and in property and structures that may never achieve conforming status in the timeframe associated with the City`s vision for the redevelopment area. Staff suggests that the City Council consider eliminating the nonconforming building and use section from the Cedar Grove District zoning regulations which will result in the general chapter 11 nonconforming structures and use section prevailing throughout the City. The net result of this change would still allow nonconforming uses and structures to continue indefinitely throughout the City; however, it would prohibit the alteration or enlargement of a nonconforming structure while still prohibiting the expansion of any existing nonconforming use. Attached for your review are the current Non-conforming Structures and Uses portion of the recently updated Chapter 11 and the Non-Conforming Building & Uses portion of the Cedar Grove District. Please contact me if you have any questions or need further information ~' Draft - 9.15.03 Subd. 9. Nonconforming Structures and Uses. A. Policy. It is the policy of the City that nonconforming structures and nonconforming uses in time be eliminated due to obsolescence, exhaustion or destruction so as to insure a uniform use of and within the districts established within this chapter. B. Expansion of use. The expansion of an existing nonconforming use shall not be permitted, and no land shall be used by any person or in any manner which is not in conformity with this chapter. C. Alteration or enlargement of structure. Except as provided herein, no nonconforming structure shall be erected, converted, enlarged, reconstructed, altered, or changed in any manner which is not in conformity with this chapter. No structure shall be erected, converted, enlarged, reconstructed, altered, or changed in any manner upon any land upon which a nonconforming use is conducted. D. Maintenance and repair. Routine maintenance and repair may be made to a nonconforming structure or any structure upon land upon which a nonconforming use is conducted, provided the repairs are nonstructural in nature. Whenever a lawful non- conforming structure shall have been damaged by fire, flood, explosion, earthquake, tornado, war, riot, or act of God, it may be reconstructed and used as before if it is reconstructed within twelve (12) months after such event, unless the damage to the building or structure is fifty (50) percent or more of its fair market value as shown on the assessor's records at the time of damage in which case the whole thereof shall be for a use in accordance with the provisions of this Code. E. Abandonment. Any nonconforming structure or nonconforming use shall be deemed abandoned and thereafter shall be discontinued, when any nonconforming structure is not used or any nonconforming use is discontinued for a period greater than one (1) yeaz for any reason. F. Variances. No provision hereunder shall preclude a request for a variance, as governed by this chapter, for the erection or reconstruction of a nonconforming structure. This provision does not apply to any nonconforming uses. G. Scope of application. The provisions of this subdivision shall apply to all existing nonconforming uses or structures under the provisions of the Code in effect prior to the effective date of Ordinance No. 189 (November 17, 1994), which amended this subdivision to read as provided herein. City of Eagan Zoning Regulations page c. Lighting levels in exterior parking areas shall average one and a half (1 1/2) foot candle, with a minimum of one half (1/2) foot- candle in all locations. d. Lighting levels in interior parking areas shall average two (2) foot- candles, with a minimum of one half (1/2) foot-candle in all locations. e. Lighting levels shall not exceed one half (1/2) foot-candle at the abutting property line or right-of-way line, and no direct glare from lighting on site shall extend onto the public street, public open space or neighboring properties. K. Non-Conforming Buildings F~ Uses 1. Non-conforming buildings and sites can be maintained. Non-conforming buildings and sites that are damaged up to 50% (fifty percent) of their assessed value may be re-built. 2. Non-conforming principal and accessory buildings may be expanded up to, the lesser of, 10% (ten percent) of their floor area or assessed value, provided the expansion is consistent with the zoning that existed prior to the effective date of this ordinance. 3. Expansion of non-conforming principal and accessory buildings above, the lesser of, 10% (ten percent) of their floor area or assessed value, will be required to attain compliance .with the provisions of this ordinance. 4. Rebuilding of sites or buildings damaged by more than, the lesser of, 50% (fifty percent) of their floor area or assessed value, reconstruction is not allowed unless the entire building and site is brought into compliance with this ordinance. 5. Non-conforming uses that have been discontinued for a period of one (1) year are not allowed to be re-established. 6. Non-conforming uses are not allowed to expand. City of Eagan Zoning Regulations Cedar Grove District Adopted December 2002, modified January 2003 page 18 /~ i .~ ~'''.~ ' ~. '~ ~_ r MEMO city of eagan TO: Jon Hohenstein, Community Development Director FROM: Mike Ridley, City Planner ~~-~ DATE: January 2, 2004 SUBJECT: Residential Outdoor Storage An issue regarding outdoor storage on a residential property was raised at a City Council listening session in the Fall of 2003. At that time, the City Council indicated a desire to revisit the outdoor storage issue, which previously focused primarily on recreational vehicles. At the October 7, 2003 City Council meeting, staff provided background information to the City Council pertaining to a draft ordinance amendment relative to recreational vehicle outdoor storage. At that meeting, the Council discussed outdoor storage in a general sense and agreed that further discussion should occur at a Council workshop. The purpose of the information below is to give an understanding of existing City Code standards that relate to outdoor storage, the type and frequency of complaints received relative to outdoor storage that the City Code does not regulate, a brief summary of the previous draft amendment regulating recreational vehicle storage and items that staff is aware of that are currently not dealt with in the City Code or not dealt with in an appropriate manner. Outdoor Storage Currently Addressed by the City Code The items listed below are dealt with in the existing City Code. As with any enforcement effort, the amount of time to gain compliance varies based on the severity of the infraction and the willingness of the property owner to achieve compliance. • Refuse • Junk Vehicles • Junk Furniture • Junk Household Furnishings/Appliances • Firewood • Commercial Vehicle Parking Outdoor Storage Not Addressed by the City Code The types of unenforceable residential outdoor storage are varied and complaints received regarding this type of storage occur regularly. Records are not kept on complaints if there is no Code provision being violated. However enforcement staff has estimated approximately 8 to 12 calls were received per month in 2003 that concerned residential outdoor storage that was not specifically in violation of the City Code. // Unenforceable outdoor storage can be categorized in 3 areas based on complaints we have received: 1. Lawn and yard maintenance equipment and supplies (snow blowers, lawnmowers, garden tractors). Bags of materials which include: crushed rock, black dirt, sand, or mulch. Other type of materials that include plastic plant pots, lawn edging, etc. 2. Construction remodeling and building materials (lumber, siding, shingles, fence posts, bags of concrete, bricks, pavers, scaffolding, ladders, etc). 3. Recreational and camping vehicles and equipment (RV's, popup campers, motor homes, travel trailers, fish houses, boats, snowmobiles, other A.T.V's, trailers, etc). A memo from Code Enforcement staff detailing complaints (enforceable and non-enforceable) is attached for your review. Recreational Vehicle Storage Draft Ordinance - 2000 Throughout the Spring and Summer of 2000, the Advisory Planning Commission held numerous hearings to take input on the proposed recreational vehicle storage ordinance. Following each of these hearings, the APC recommended certain modifications to the draft amendment which resulted in the draft amendment becoming very specific and, to a certain extent, cumbersome in an effort to respond to all of the interests expressed. In July of 2000, the City Council considered the ordinance and ultimately did not act on it. The RV storage ordinance amendment met with significant resistance from the general public and it appeared to many interested parties that RV owners were being unfairly singled out. Comments by City Council members at that time included that the solution appeared to be worse than the actual problem and that equitable enforcement of such an ordinance was a concern. Parking Spaces and Temporary Storage Buildings One of the main issues regarding parking of vehicles and/or equipment is a lack of specificity in the City Code regarding appropriate parking locations. Staff has applied the definition of parking space which simply states an area of sufficient size to store one motor vehicle, but the code does not speak to whether parking equipment or vehicles on grass is acceptable or if the parking area should be prepared in some fashion, i.e. crushed rock, asphalt. The second issue is the gaining popularity of temporary structures that are typically made of fabric or vinyl and the appropriateness of these types of structures in the City. Summary As we have discussed, if an amendment to the City Code to regulate outdoor storage is desirable, it is imperative that we discuss and understand the City Council's intended target and scope for application of such an amendment. Please contact me if you have any questions or need further information ~a -~~~ -.~ ~~- _ ~~~ MEMO ~,~~~~ ~' City of Eaga TO: Mike Ridley, City Planner FROM: Mary Granley, Code Enforcement DATE: December 29, 2003 SUBJECT: Residential Outdoor Storage Complaints Regarding your request for information on residential outdoor storage and complaints the Code Enforcement staff receives, I am submitting the following information on both enforceable and unenforceable outdoor storage. Please let me know if you need further details regarding this. Enforceable Outdoor Storage Complaints Received The types of enforceable residential outdoor storage (items addressed in the City Code) are somewhat limited, considering the variety of items that are stored on residential properties. As a point from which to begin however, I will start with the most frequently violated outdoor storage code and proceed from there. Refuse Complaints (Sec. 10.01 Storage, deposit and disposal o~efuse) Refuse storage is the most commonly received outdoor storage complaint, with *90 cases received in 2002, and 109 cases received thus far in 2003. Refuse complaints are categorized as such when the outdoor storage item is specifically a refuse container, a recyclable container, or items which we can confidently classify as garbage, refuse, or yard waste based upon code definitions. Examples of these items would include filled plastic or lawn "garbage"-type bags, cardboard containers, compost enclosures that are too large or inadequately constructed, and goods appearing broken and unused or stored haphazardly and without care as though it has no value. This assessment can be subjective however, as "One man's trash is another man's treasure." Correcting refuse and recycling storage container locations is easily remedied, and compliance is typically attained within 7 days. Residents are required to have refuse pickup, which occurs once per week. Some refuse removal simply requires placing the item out at the curb on pick up day or moving the item into the garage. Depending however, on the quantity and location of refuse items and the time of year, will determine how quickly a resident can respond and remove some refuse items. Specialized pick up of certain items requires coordination with a refuse or recycling resource and may require additional time, as will construction of a compost enclosure. Refuse frozen in ice requires appropriate weather to adequately resolve the issue. Page 1 of 5 /3 Given normal circumstances, refuse issues may be resolved within 7-14 days. Junk Complaints (Sec. 10.51 Junk vehicles, furniture, household furnishin sg and appliances stored on public or private property) "Junk" storage is the second most commonly received outdoor storage complaint, with * 16 cases received in 2002, and 59 cases received thus far in 2003. "Junk" complaints are categorized as such when the outdoor storage item is specifically a junk vehicle, furniture, household furnishings, or appliances. Examples of these items would include vehicles that are unlicensed, inoperable or displaying expired registration tabs, furniture typically found within a home (such as upholstered couches and chairs, kitchen tables and chairs, and entertainment centers), household goods (such as a treadmill, boxes of clothing, and lamps), and appliances (such as a refrigerator, washer, or water heater). Correcting some "junk" violations is easily remedied, such as obtaining current registration tabs or having a vehicle licensed. Typically however, these types of vehicles are also inoperable. Resolving inoperable vehicle issues can be more time-consuming, requiring the owner to move the inoperable vehicle into the garage if they want to keep it, or to contact a junk dealer for pick up and disposal. Given normal circumstances, junk vehicle issues may be resolved within 7-14 days. Again, specialized pick up of certain items such as furniture and appliances requires coordination with a refuse or recycling resource and will require additional compliance time. Given normal circumstances, refuse issues may be resolved within 10-14 days. Firewood Complaints (Sec. 10.53 Building and structure safety and appearance regulations, Subd. 3 Firewood storage) Firewood storage was addressed as a violation under the refuse storage code prior to November of 2001. In 2002, a separate category under the old recordkeeping system was not available, and therefore specific firewood storage complaint totals are not available for 2002. In 2003, 5 firewood cases have been received thus far. Firewood complaints are categorized as such when the outdoor storage item is specifically split or unsplit wood logs less than 3 feet in length intended for use in a fireplace or recreational fire, being stored improperly or in too great a quantity. Examples of firewood storage violations include firewood not stacked neatly, firewood stacks greater than 4 in quantity (5' H x 10' W x 20' L), firewood not elevated greater than 3- 1/2" above grade, firewood stored closer than 5' from the property line (unless screened), firewood infested with insects or vermin, firewood stored in the front yard, and firewood stored closer than 5' to an inhabited building. Correcting firewood violations can be time consuming and labor intensive depending on the quantity of wood in violation and winter weather conditions. Given normal circumstances, firewood issues may be resolved within 7-21 days. Page 2 of 5 /~ Vehicle Parking Complaints (Sec. 11.30 Definitions, and Sec. 11.60 Use district Vehicle parking complaints total *30 cases received in 2002, and 26 cases received thus far in 2003. Vehicle parking complaints are categorized as such when the vehicle is parked outside the "parking space" area as defined in the code. An example of this violation is parking outside "an area of such shape and dimensions sufficient in size to store one motor vehicle, which has adequate access to a public street or alley and permitting satisfactory ingress and egress of an automobile". City Code does not require asingle-family residential driveway be of impervious material such as blacktop, concrete, crushed rock, or any other prepared surface. As such, creative driveway areas may be formed which are easily accessible to public streets, but consist of wood chips, dirt, or grass. Vehicle parking complaints are enforced based solely on the parking space definition, and not on a clear requirement that parking of passenger vehicles is not allowed on grass, or, parking of passenger vehicles is required on a prepared surface areas only. Given normal circumstances, vehicle parking issues may be resolved within 7-10 days. Commercial Vehicle Parking Complaints (Sec. 9.10 Truck, trailer and commercial vehicle arkin Commercial vehicle parking complaints total *3 cases received in 2002, and 3 cases received thus far in 2003. Commercial vehicle parking complaints are categorized as such when the outdoor storage item is specifically a semi trailer, truck tractor, or combination trailer-tractor stored in a residential area. An example of this violation is a semi trailer parked in a residential driveway, except for the purpose of loading or unloading. Given normal circumstances, commercial vehicle parking issues may be resolved within 7-10 days. Recreational Vehicle Parking Complaints (Sec. 9.03 Recreational camping vehicle parking, and Sec. 10.52 Prohibited use and parking of mobile homes and recreational camping vehicles) Recreational camping vehicle parking complaints total * 12 cases received in 2002, and 15 cases received thus far in 2003. Recreational vehicle parking complaints are categorized as such when the outdoor storage item is specifically a travel trailer, pickup coach, motor home or camping trailer stored in an improper location or being used for human habitation. Examples of these violations are parking the recreational vehicle within the street right-of--way (boulevard area) for a continuous period in excess of 24 hours, parking the recreational vehicle in the setback area of any residential property for more than 72 hours, parking the recreational vehicle within 15 feet of the improved portion of any roadway, or using the recreational vehicle for human habitation. Page 3 of 5 IS Correcting recreational vehicle parking issues is easily remedied. Typically the vehicle will be stored in violation for a brief period of time while loading or unloading prior to use and given normal circumstances, compliance is attained in 7 days or less. Please see unenforceable outdoor storage complaints for further information regarding recreational vehicles. Unenforceable Outdoor Storage Complaints Received The types of unenforceable residential outdoor storage (items not addressed in the City Code) are varied in type and complaints received regarding storage of this type is not infrequent. Records are not kept on complaints we determine are compliant, and therefore complaint figures cannot be exactly determined. It is approximated that 8 to 12 calls were received per month in 2003 that concerned residential outdoor storage that was not specifically in violation of City Code. Unenforceable outdoor storage can be categorized in three areas, based on past complaints staff has received; lawn and yard maintenance equipment and supplies; construction, remodeling, and building materials; and recreational and camping vehicles and equipment. Following are the categories and items of outdoor storage: Lawn and yard maintenance equipment and supplies: • Snow blowers, lawnmowers, garden tractors, garden tillers, and weed whips • Wheelbarrows, rakes, shovels, garden tools, and gas cans • Piles of materials which have sat unused for weeks or months at a time, such as crushed rock, black dirt, white sand, and mulch • Bags of materials which have sat unused for weeks or months at a time, such as crushed rock, black dirt, and mulch • Plastic plant pots, lawn edging, and plastic drain the Construction, remodeling, or building materials: • Lumber, siding, shingles, windows, and shutters • Fence posts, wire fencing, and bags of concrete • Stacks or pallets of brick, pavers, and block • Saw horses, scaffolding, ladders, and hand tools Recreational and campin,e vehicle and equipment storm • RV's, pop-up campers, truck campers, motor homes, travel trailers, semi tractor, fish houses, boats, and snowmobiles stored on driveways (semi-tractor was licensed as an RV for travel trailer towing) • RV's stored in the driveway that are very long and may possibly encroach on the 15 foot setback but can't be moved any closer to the garage because the driveway isn't long enough Page 4 of 5 /~ • Inoperable items (snowmobiles, motorboats, or ATVs) stored in the yard or driveway, with or without a trailer • ATVs, boats, and snowmobiles not stored on a trailer • Covered box trailers that are very large (white, cargo-type) stored in the yard or driveway • Bicycles stored in the yard • Large numbers of boats, trailers, snowmobiles, and ATV's stored on a single property (we have no limit on the number of items) • Any type of recreational or camping vehicle or trailer, boat, snowmobile, etc. stored with a colored vinyl tarp covering it • Recreational vehicles with expired registration tabs (not defined as motor vehicles by Minnesota State Statutes or, typically not driven on a street) such as trailers drawn by a motor vehicle, boats, snowmobiles, or ATV's • Recreational vehicles stored in side or rear yards (some people are happy this is allowed, and others don't like it) *In 2002 under a different recordkeeping system, a "Multiple" complaint category existed which counted cases with several types of violations existing on a property at one time. 70 "Multiple" cases existed in 2002, and therefore, these counts may appear lower than the actual number of complaints received. Page 5 of 5 /~ // 1 1 '`x+ ~~ _~ y~ L ( `''' ~ ~~ city of eagan MEMO TO: Jon Hohenstein, Community Development Director FROM: Mike Ridley, City Planner /~/ DATE: January 2, 2004 SUBJECT: Tree Preservation/Landscaping An issue presented itself in 2003 regarding the "New Urbanism" development in the Cedar Grove Redevelopment Area in relation to the City's tree preservation and landscaping requirements. As you will recall, the Keystone development site did not provide enough area for Keystone to provide required tree mitigation and the standard landscaping requirements applied throughout the City. Staff has been reviewing the issue of new urban zoning districts and the impact of tree preservation and landscaping standards; several metro area suburban areas with redevelopment districts were contacted for information regarding the apparent discrepancy between tree mitigation/landscaping as it relates to standard suburban development verses new urban type of development and redevelopment. The City's intent and vision for the Cedar Grove redevelopment area includes many new urban concepts that include: maximum setbacks or buildings closer to the street, higher density/intensity which makes applying standard tree preservation and landscaping requirements difficult. The fact that the Keystone site was wooded is a bit of an anomaly in that the bulk of the Cedar Grove redevelopment area is already developed with buildings and hard surfaces; however, there will be other areas that will have tree preservation considerations. Metro cities contacted including: Burnsville, Richfield, and St Louis Park, were consistent in their application of tree preservation/landscape issues. Specifically, redevelopment sites were handled as Planned Developments so that while tree preservation and landscaping were still components of each development, they were reviewed essentially on a case by case basis with the end result being not so much a review against standard tree preservation or landscape requirements but rather will the end result be an attractively landscaped development site. By handling redevelopment sites as Planned Developments, the City has flexibility to base the review of individual development plans on their merit as opposed to determining if the proposal is consistent with City standards or a hardship has been proven to allow deviation from setbacks, building height, etc. Additionally, by handling redevelopment sites as Planned Developments, the City does not need to pursue a modification of the Tree Preservation Ordinance or the Landscaping Ordinance. Rather, staff suggests that the following paragraph be added to the Cedar Grove District zoning standards: /~ In consideration of the reduced setbacks and greater lot coverage's permitted in this zoning district, the City's landscaping and tree preservation requirements will not be strictly enforced. Landscaping plans should be optimized for a particular site and true replacement requirements may be met through plantings in public green space areas within the district. Please contact me if you have any questions or need further information /9 ~_~ f ,' ~ ,~ L ~~~ ~`'' city of eagan MEMO TO: TOM HEDGES, CITY ADMI1~lISTRATOR FROM: JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR DATE: JANUARY 2, 2004 SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION - FY 2004 Based on criteria established by the federal department of Housing and Urban Development, Dakota County is an entitlement county for Community Development Block Grant funds. The County has established a funding formula that allocates portions of the funding for county wide programs coordinated by the Community Development Agency and for City specific programs identified by the communities within the County. In the past, the City has used its allocation to support the acquisition of sites and construction for senior housing, the acquisition of property in the Cedar Grove Redevelopment Area, down payment assistance for first time homebuyers, recreation and family development programming for eligible residents, public safety services for eligible areas and similar projects and programs. Funding applies to the federal fiscal year, which begins on July 1. In order to qualify for fiznding at that time, cities must submit their applications to the CDA by January 31. This memo outlines a series of potential programs and expenditures that would qualify for the funding. The purpose of this background is to get Council direction regarding the items to be included within the CDBG application for FY 2004 that will be considered for authorization at the January 20, 2004 Council meeting. CDBG Criteria In order to qualify for CDBG funding, a project must meet the national objectives for the program, which are assistance to low and moderate persons or areas or the removal of slums and blight. Eligible activities that meet those objectives include acquisition and clearance of property, relocation from acquired property, rehabilitation of housing or commercial buildings, public facilities and public services. To some extent, the objectives overlap. For example, if a property is acquired to remove slums and blight and is resold to a developer, the replacement use must serve a low and moderate income clientele or a portion of the sale price must be refunded to the program. The low and moderate income criteria may be met by a number of means, including surveys, qualifications for other assistance programs or, in some cases, census data. Certain populations are assumed to meet the criteria automatically, including seniors and people with certain disabilities. For this reason, it is necessary to consider the population served and the end use of any project or program that is considered for funding. Available Funding Allocation Final allocation amounts have not yet been determined by HUD, but CDA is projecting the allocation to be in the area of $262,600. In addition, the City has yet to expend a portion of its allocation from some previous program years totaling $10, 691. If the City reallocates those funds in FY 2004, the total allocation is estimated to be $273,300. Funds not used for their approved purposes over a period of years eventually revert to the CDBG program. The City also has unexpended dollars in FY 02 for down payment assistance 2004 CDBG Page 2 that may be reallocated, but it may be worthwhile to retain that in that line item for another year and consider reallocation for FY 2005, if it remains unallocated at the time that application is prepared. 2004 Program Alternatives Staff has met with CDA staff to identify a number of alternative programs that may be considered by the Council for inclusion in the 2004 application. Some of the proposals are continuations of previous programs, some are potential new programs and others are included without a proposed dollar amount as matters of discussion for future consideration. Cedar Grove Redevelopment $200,000+ The City has allocated a portion of its CDBG funding in recent years for acquisition of properties within the Cedar Grove Redevelopment Area, particularly acquisitions associated with public improvements for the area. While the expected acquisitions for public improvements have been completed, there are likely to continue to be acquisitions that would qualify for the blight removal criteria. Since no low and moderate income housing is proposed as a part of the Cedar Grove Redevelopment, it will be necessary to repay a portion of such costs from the proceeds of a subsequent sale, the use of such funds may permit the City to acquire certain properties as they become available. Youth and Family Development Services $45,933 The City has also allocated a portion of its funding for recreation and family programs for people and areas meeting the low and moderate income criteria. In some of the previous program years, that funding was targeted to the Wescott Square area and, more recently, the programming has been applied City-wide, provided the users of the services meet the criteria. These services can be expanded with general programming going from $10,900 in FY 2003 to $26,100 in 2004 and the potential addition of senior and teen programming at $5,590 and $14,250 respectively. A number of areas with the City, including Wescott Square, provide opportunities to focus these programs on eligible clients in areas that have high density and high demands for service. This would also further a direction set by the Council in the past that services to eligible people be available throughout the community. (See Attached Parks and Recreation Background) Sun Shelter -Wescott Hills Park $20,000 Additional Street Lighting -Wescott Hills Park $10,000 In the past, the City acquired several of the undeveloped lots in the Wescott Square area, which have been improved as Wescott Hills Park, a very basic neighborhood park. Staff review of the use of the space suggests that two potential improvements could bring this area into closer conformity with other neighborhood park opportunities throughout the City, while enhancing public safety in the area. From a public use standpoint, the area is without a shelter that would provide weather protection for parents and families using the space. A twenty foot structure with concrete supports and a metal roof has an estimated installed cost of $20,000. In addition, the safe use of the park by the public is limited by the absence of overhead lighting in the area. Installation of 2-3 additional lights is estimated to cost $10,000. This would have the additional public safety benefit of better lighting portions of the property not served by public streets. (See Attached Police and Parks and Recreation Background) ai 2004 CDBG Public Safety Patrol Page 3 $25,000 The provision of adequate public safety services is important throughout the community. Certain of the areas which qualify for CDBG funding are also among those with public safety calls for service above the community average. In keeping with the previous Council direction regarding providing services City wide to eligible areas, staff has determined that targeted crime prevention programs and patrol activities could be expanded in the some of the areas of highest need through the use of CDBG funds. (See Attached Police Department Background) Public Safety Neighborhood Resource/Crime Prevention Specialist $63,000 The public safety patrol item above includes an allocation of time for the patrol officers to perform crime prevention activities in addition to enhanced patrol. An alternative to a portion of the funding above would be to fund a Civilian Crime Prevention Specialist to focus on community oriented problem solving, neighborhood based crime prevention, build relationships within the neighborhoods and other means of addressing issues early or preventing them from occurring. The person in this position would be dedicated to CDBG qualifying areas that have high calls for service and would provide the most return from targeted crime prevention activity. The cost of the position is estimated at $45,000 plus benefits. For budgeting purposes, the total cost estimate is $63,000. (See Attached Police Department Background) Other Prosrams Not Proposed for Funding Two programs that were previously funded are not being proposed in the FY 2004 application. Down payment assistance is not identified this year because of the balance remaining in that line item for FY 2003 and because the current low interest rates have reduced the activity in the First Time Homebuyer's program as many families are now able to qualify for mortgages in the market and do not need the level of assistance that others have pursued in the past. Staff is not proposing to set aside money for future senior housing development this year, because the CDA does not anticipate construction of their next senior building in Eagan for at least three years. In addition, the mechanism we have used in the past to park dollars in the HOME program until a project occurs has become more restrictive. Two other programs could be included in the City application, which some cities have done in the past. The CDA funds a Housing Rehabilitation Program which provides low interest home improvement loans for eligible families and properties. Where a need is identified, some cities augment the CDA allocation for the program county wide with allocations for projects within the city that may exceed the available funding from the County program or would permit more homes to be done sooner than would be the case with County dollars only. To date, a number of people in Eagan have taken advantage of this program, but there is not the same level of demand as occurs in some of the older communities in the County. Another alternative would be to assist the CDA in the upgrade of county owned affordable units. CDA staff is compiling information regarding the possible cost of such an allocation. A final alternative that is not listed is the potential study of the implementation of a housing inspection program of some kind. The two most common types are rental housing licensing, in which properties would be inspected for certain housing quality standards prior to the issuance or renewal of a license, and point of sale inspections, in which property owners are obligated to have their property inspected as a condition of sale, with the understanding that certain aspects of the property -primarily life safety aspects -are brought into conformance with the current building, fire or zoning codes. This issue has o~.Z 2004 CDBG Page 4 been raised from time to time, but has not been studied in depth. It is also an issue that would need to be addressed deliberately in a time of budget limitations, because cities that have such programs indicate that they require substantial resources and that permit and program fees typically are not sufficient to cover actual costs. While staff is not in a position to suggest that the Council consider implementing a program of this kind, to the extent that low and moderate income persons would be affected by such standards, the Council may wish to consider allocating CDBG resources to a study of such programs at some point. Council Direction On the basis of this background and the Council discussion, staff is requesting direction regarding the elements to be included in the FY 2004 Community Development Block Grant application. The Council direction will be summarized for consideration at the January 20, 2004 City Council meeting for submittal to the Dakota County CDA by the January 31, 2004 application deadline. If you have any questions regarding this item, please let me know. C unity Development Director e73 O ~ 0 O C ~ O O ~ NEfT Q ~ m O M ~ O -p 69 CD O N O O ~t O ~ ~ ~ O ~ o O O m ~- ~-- '~ d4 7 m O C ~ _ N U 7 .- O 2 ~ L ,o ., ~ (A E ~ ~ ~ a 0 ~ a o m v> c o c > c ~ ~ o ~N ~ ~ "a N to W >, ~ Q ~ ` L ~ ~ ~ ~ ~ o ~ ~2t.t_a ~ c >, ~ ~ ~ U a> (~ ca '3 ~ ~. ~. U t0 ~ ~ 0- ~ C C ~ o i a 3 o(~(nl~ U DC!>>- ~ ~ 0 ~ t 000 M O O~ N 0 0 0 0 O M (fl ~~ O~ M O M M N A N N (fl ~ M N 69 69 N N M N N O O O r N O O M N b9 N C C ~ O ~ fn t0 d O ~ ~ c vii E ~ °~ o ~ ~ Q o a ~~ rn v ~ o a~ c ~ ~ c ~ ~ N ~ ~ J +.. 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E ~ „ ~ '~"' U p LL C j LL N ~ m 3 N t. ~ p LL d ~ d ~ Q C N > " D L ~ O 7 > °~ v y U d = m o •Z ~ ~ ~ t C7 U m a> to Y. ~ J fG m ~ N J U y y ' Q U v i a ~ m 0 3 0 U O K a ~ 2 (n F r N f+l tr Ifl fD f~ City of Eagan ~ Parks and Recreation Youth Development ~ 2004-2005 Community Development Block Grant Summary The Youth Development division offers programs in partnership with other community agencies in a way that overcomes barriers for families to participate. The main target populations are at-risk /latchkey or youth not currently engaged in after school activities, or struggling academically, individuals and families on restricted budgets /low income, and individuals and families in isolated neighborhoods or in high density living areas. Current program components included, but vary by site, school support, recreation and enrichment activities. These program components are provided to support youth in achieving academic success, social and emotional development and skill enhancement during a critical time of day, after school and during the summer. The philosophical approach is to utilize recreation as a positive method to engage youth, adults, seniors and families in some form of life enhancing activity. The Youth Development division also strives to provide community outreach to our target populations to educate individuals and families about the benefits and opportunities within the community in recreation. One of the major relevant benefits of recreation is the impact on the family/community. The National Recreation and Parks Association have proven through cumulating research data from efforts in communities across the country that "Leisure is the single most important force developing cohesive, healthy relationships between husbands and wives and between parents and their children." "Families that play together stay together". These elements create a "Quality of Life" impact for families and communities. The attached budget is a reflection of the community approach to youth development and includes a combination of programs that have been supported by CDBG and also outlines programs that are new and expanding. a6 a--~ /~ V U _Q m '~ i--~ N ~ ~ Q ~ ~ ~ ~ ~ .~ X O U °~ Q 0 o u~ u~ o 0 0 0 0 0 0 ~: a o °a o° iti O N N O O O O p 0 O O O cv o co cfl o0 ors o ~ oo cv o ~ 0 0 0~o M p M ~' ~ N ~ O r ~ ~ O N O O c'') Of c N I~ r r N N ~ 00 1`~ ~ ~ ll7 O N m N ~ ~ N O ~ ~ m 69 N ER fA L 69 E!} ER LfT 64 b4 tR 4Pr 69. bR} d} fR FA l O 0 0 - O D O O O 0 0 0 O 0 0 p 0 ~ ~ M a o cD o 0 c0 r N r E{} ~ ~} b4 4f3 ,. 64 d3 b4 U O O O O O tf) ui O 0 0 0 O O 0 0 O O O O O O O O ~ O N N O 0 0 0 O O 0 0 O O O O O ~ O O O N O cD [D O O (.O o0 O V' N N O O O O Ch O ~ oo cn oo rn m v v o co a~ ~ o d- ~ rn u~ O o c~ O ~ t~ ~ f~ N !~ r (D u7 V N ~ ~O 1~ .- ~ N u'i O d N 69 _- ~} fA ER EPr EH ' - - N ~ y y CO ~ N to V' N O tt~ ~ ~ 69 - 64 64 64 FA 64 b4 64 r 64 ~ ~ O EFi 6 4 O F°- N 47 t1~ t!7 to in in t(~ O O N N N t C) ~ 'cr C'~ N LL~ O LL7 ~ O V N M M . ~ d ~ H m d ~ d. 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(6 C Q O N L 7 O .C O O N O co O O N O U .~ N N C N N rn c s U U N C 7 0 U N U .~ N c N 7 U N a~ APPLICATION FOR RECREATIONAL BENEFITS Calendar Year 2003-2004 Please complete this page if your household income is within the income guidelines or you receive MFIP Food Stamps, or FDPRI benefits. Please return completed form to: Youth Development City of Eagan Parks and Recreation Dept. 3830 Pilot Knob Road Eagan, MN 55122 O Check here if household is applying from benefits the first time for any child List ALL ADULTS AND CHILDREN in the household, BOTH RELATED AND UNRELATED. Attach another page if necessary Names of All Adults and Children in Household Date of Birth Grade (Pre K -12th) Relation School Attending 1 2 3 4 5 6 7 8 Household Race (check one) African American ~ African American & Caucasian Caucasian Other Asian Asian & Caucasian Native Hawaiian/Other Pacific Islander American Indian or Alaskan Indian American/Alaskan Indian & Caucasian American/Alaskan Indian & African American Are you of Hispanic Ethnicity? Yes No Head of household? Male Female Total Household Annual Income from all members in the household (check one) Annual Income includes: gross earnings ore any deductions, including wages and salaries from all jobs, pension funds, SSI, Retirement, Veteran's Payments, Social Security, Unemployment, Worker's Comp, Strike Benefits, Public Assistance, Child Support, Alimony, Farm or Self-Employment Income, additional regular monthly income and other assets. ~ $15,999 and under ~ $36,000-$45,999 ~ $56,000-$65,999 ~ $80,000 and up ~ $16,000-$25,999 ~ $46,000-$49,999 ~ $66,000-$75,999 ~ $26,000-$35,999 ~ $50,000-$55,999 ~ $76,000-$79,999 I certified that this information is true and correct. Because federal, state, or city funds may be utilized on the basis of this information, I understand city officials may verify the information, and that deliberate misrepresentation may subject me to prosecution under applicable laws. I will notify the city immediately if: (1) our total household income increases by more than $50/month; or (2) the total number of adults and children in our household decreases. Signature of Adult Household Member (Required) Printed name: Nome Phone: Address: City: Date Work Phone: Zip: Funds are limited and subject to a maximum per household. Recreation Benefits forms must be completed quarterly/annually. Each re- quest will be reviewed individually. Registration forms must be completed for all recreation programs which funds are being requested for. FOR OFFICE USE ONLY Date Initiated Approved Percentage Updated (Date/%): / / / Denied Reason: Incomplete Application Income Too High Other: ', Signature of Determining Official: as ~~+ 0 _N O I- E rn O O N fII Z U . 7 T C` C e a ~ y ~ O fC ~ T~ U ~ ~ (C y_ ~ J C ~ Cfl ~ CC ~ R O 'D ~ ~ E- ~ 3 m O N Z ~ n " W" ~ Q7 N Q rn »°~ o O ~ ~ T O L ~ ~ O U OY m Y T o E L °~ ~ 3 Q 3 •~ O 'p = c. 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N ~ ~ ~ ~' L r ~ ' i.. ~ '") ~ •pj. ~ ~ ~ H •C ~ a ~' L ~ } } tv ~ , ~ N ~ '~ ~ s p y _ o .y ,. } ~. Y L ~~ y.. ~ -. ~ _ ~ ~ ~- c c ~ ~ ~: O ~ O-~. } C .y 3 d . ,~ ~ N L} y ~ O Y sn C L H H •~ z N •~ Z H 'C H '~ Z ~ '~, z F" 3 '~ Z a L ~ ~+ V1 V1 ' O y t3 0 ~ ~ ~ ~- ~ ¢ ~ 4 ,~ Q c rn +~- L 'l7 i- ~- ~ N - ~ L F } o ° v d'1 v o a; c L ~ O V) h N a ~ N ~ '~ H to N L ~ :h L ~ :H N~ N } ~ ~ ~ 3 d ~ .01 O' } O ~_ t!) ~ ~ 01 t N C N ~ p ~ _ ~ 4- .~ 'U y,.. ~ ~ ~ rn. O H _ to r - t ~~ ~~ ~ 3 o ~ 01 ~ ~ N ~ H C sn d sn D Y ~ -~ ? ~ N L.. 01 s- ~ II. L t L O L p) 07: p~ N ~ A d N N N C N H 'C ~ z H 'C z H :C - ~ ' ,.., 'C z :H 'C Z' H 'C z 30 h D rn a d r } 0 .n d C a r v v. 0 3 O r 3 h O L d r +- 0 D N 0 F d ~_ r 3 School Survey Form December 2003 School: Principal; Address: Email Address: Phone: Fax: If you could please complete this short survey of your school's programming. Your assistance will help us in providing fufure programming. Thank you for your time! Does your school have After School Age Care? Yes No If so, who coordinates it?Agency Contact Person Does your school have After School Enrichment classes? Yes No If so, who coordinates it?Agency Contact Person What programs are offered? Who are your school's partners (I.e. YMCA)? Would your school be interested in offering additional after school programs? Total Number of students at your school Number of students on the free lunch program Number of students on the reduced lunch program If you have the following demographic information please provide: What are the approximate percentages of the race breakdown in your school? Yes No African American % American Indian or Alaskan Indian % Native HawaiianlOther Pacific Islander Caucasian % Asian % Other What are the approximate numbers of household sizes of your students? 2 % 4 % 6 % 8 % 10 or more 3 % 5 % 7 % 9 % Unknown What are the approximate annual household incomes of your students? $14,999 and under % $26,000-$45,999 % $66,000-$75,999 $15,000-$25,999 % $46,000-$55,999 % $76,000-$85,999 $26,000-$35,999 % $56,000-$65,999 % $86,000 and up Percentage of student that are of Hispanic Ethnicity? Percentages of male and female heads of household? Male Female Unknown 3/ Apartment Complex Survey Managers November 2003 Apartment Complex: Manager's Name: Address: Phone: Fax: If you could please complete this short survey of your apartment complex demographics. Your assistance will help us in providing future programming in your neighborhood. Thank you for your time! What are the approximate percentages of the race breakdown in your apartment complex? African American American Indian or Alaskan Indian Native Hawaiian/Other Pacific Islander Caucasian Asian Other What are the approximate percentages of the age breakdown (youth) in your apartment complex? Birth - 5 years old 6th Grade - 8th Grade Kindergarten - 5th Grade 9th Grade -12th Grade What is the price range of rentals in your complex? How many rentals units are there in your complex? Of those, how many rentals units are subsidized? . Have you heard of National Night? Yes _ No Does your apartment complex celebrate National Night Out? Yes No What are some of the emerging issues and barriers, if any, that you are experiencing? Does your apartment complex receive enough information from the following community organizations? Yes No Organization Yes No Organization ^ ^ Eagan Parks and Recreation "Discover" Brochures ^ ^ Eagan Art House ^ ^ Community Education ^ ^ Adult Sports ^ Q S.E.E.K. Program ^ ^ Eagan Athletic Association ^ ^ Senior Center and Activities ^ ^ Eagan Community Center May we distri bute the enclosed individual resident survey to your com plex residents? Yes No Please to the City of Eagan Parks and Recreation Department by Friday, We have in- cluded areturn envelope for your convenience or fax to 651-675-5012. Again thank you for your time and assistance. We look forward to working with you and your residents! 3~ Apartment Complex Survey Residents November 2003 Apartment Complex: If you could please complete this short survey. Your assistance will help us in providing future programming in your neighborhood. Thank you for your time! Household Race (check one) ^ African American ^ African American & Caucasian ^ Caucasian ^ Native Hawaiian/Other Pacific Islander ^ Other Are you of Hispanic Ethnicity? Yes No ^ Asian ^ Asian 8~ Caucasian ^ American Indian or Alaskan Indian ^ American/Alaskan Indian & Caucasian ^ American/Alaskan Indian & African American Number of persons in your household (including all adults and children in household both related and unrelated? Head of household? Male Female Household Annual Income (check one) Annual Income includes gross earnings before any deductions, including wages and salaries from all jobs, pen- sion funds, SSI, Retirement, Veteran's Payments, Social Security, Unemployment, Worker's Comp, Strike Bene- fits, Public Assistance, Child Support, Alimony, Farm orSelf-Employment Income, additional regular monthly income and other assets. ^ $14,999 and under ^ $15,000-$25,999 ^ $26,000-$35,999 ^ $36, 000-$45, 999 ^ $46,000-$55,999 ^ $56,000-$65,999 ^ $66,000-$75,999 ^ $76,000-$85,999 ^ $86,000 and up What are some of the emerging issues and barriers, if any, that you are experiencing? I/we certify that this information is complete and accurate. Because federal funds may be paid on the basis of this information, I understand that City of Eagan officials may verify the information, and that the deliberate mis- representation may result loss of scholarship benefits. Initials Signature of Adult Household Member Date Please to the City of Eagan Parks and Recreation Department by Friday, cluded a return envelope for your convenience or fax to 651-675-5012. Again thank you for your time and assistance! .~ We have in- 2004-2005 CDBG Police Department Request Overtime Hours for Patrol $25,000 • The $25,000 would equate to approximately 600 hours of overtime. • The target areas in the community would be the high density/high calls for service complexes. • The targeted complexes would meet the CDA requirements and objectives, ie; Low/Mod Income areas. • The overtime would be for targeted days and times based on call analysis in addition to targeting citizen crime prevention meetings and programs. Neighborhood Resource/Crime Prevention Specialist $45,000 + benefits The $45,000 would pay for a full time Civilian Crime Prevention Specialist. Duties would target high density/high calls for service areas that meet National Qualifications for low/moderate income based on census data. o Community oriented policing/problem solving o Developing neighborhood watch/apartment watch programs to improve communications network and community activities aimed at reducing calls for service. o Maintain community and professional contacts to promote community-policing strategies and serve as a resource liaison to low and moderate income areas. o Work with other city staff to encourage safety development programs and activities in the qualifying areas. Improved Lighting for Wescott Hills $10,000 The installation of 3-4 streetlights to improve the lighting in Wescott Hills Park and the Basketball Court area. The goal of the lighting is to improve safety in the public spaces for residents and make the area easier for police officers to visually patrol. Each light will cost approximately $2,500-3,000 each 3~ Dakota County Community Development Agency ...................... MEMORANDUM N0~ ~ - 2403 Date: November 4, 2003 To: Dakota County Cooperating Communities From: Dan Rogness, Director of Community Revitalization Jill Hutmacher, Project Manager Stephanie Newburg, HOME Program Coordinator Re: 2004 Dakota County CDBG Program Application Enclosed are application materials for the Dakota County Community Development Block Grant (CDBG) Program for federal fiscal year (FFY) 2004. The program year for these funds begins July 1, 2004. Applications are due to the CDA by January 31. 2004. The application form incorporates the priority needs that have been included in the 5- year Consolidated Plan, which is the basic guideline that we must use for the CDBG and HOME Programs. Keep in mind that only .those activities that can be categorized as addressing "high" or "medium" priorities in the Consolidated Plan can be f~:nded. In order to meet HUD and County deadlines for the approval process, it is very important that your application be returned to the' CDA by the due date.. This will allow us time to review your application and address any questions or concerns prior to the final application being submitted to HUD. The funding amount for FFY 2004 is uncertain at this time. Included in this mailing is the new distribution of funds based on formula changes as a result of the 2000 Census. Please use these budgets until we get final budget numbers from HUD once its budget is approved by Congress (hopefully before the end of this year). CDA staff will be contacting cities and townships within Districts 1 and 2 to discuss district committee review procedures. During the past few years, District 1 funds have gone to only a few projects that meet CDBG eligibility standards. District 2 funds have been distributed with HUD's allocation formula as a guide, but varied amounts are still awarded based on a community's request. Each district may want to reach consensus on the allocation process this year, due in part to the reduced formula impacts. We have been telling you about the importance of meeting HUD's CDBG timeliness requirements for fund expenditures. As a component of our strategy for meeting these requirements, we request that you choose projects for your CDBG application that can reasonably be expected to be initiated within 6-12 months of the beginning of the grant 1228 Town Centre Drive • Eagan, MN 55123-1066 tel 651- 675-4400c~ f~ 1-675-4444 year, and completed within 12-18 months of their start date. If you need assistance in selecting appropriate CDBG projects, please contact us. Please review your application carefully and complete all applicable sections. The application form (as a Word Document) is also available on-line at our web site, www.dakotaeda.org/communitydev.html. For further assistance, please contact: • Dan Rogness, 651-675-4464, drogness@dakotacda.state.mn.us • Jill Hutmacher, 651-675-4467, jhutmacher@dakotacda.state.mn.us • Stephanie Newburg, 651-675-4466, snewburg@dakotacda.state.mn.us To help you select activities for FFY 2004, here is a general description of the CDBG activity selection process: . Step One: Determine if the activity is included within the listing of eligible activities, as identified in the CDBG Application. Step Two: Determine if the proposed activity falls within a category of "explicitly ineligible activities". For example, while public facilities are generally eligible for CDBG funding, buildings for the general conduct of government are excluded. Step Three: Determine if the proposed activity can meet one of the three CDBG national objectives. Step Four: Ensure that carrying out the activity with CDBG funds will result in a county-wide certification that at least 70% of expenditures will benefit low and moderate income persons. Step Five: Review proposed costs of the activity and determine if they appear to meet HUD requirements, such as OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments. Finally, this is also a good time to review your past year's activities that have unspent balances. If you want to shift those dollars into other activities, please provide us with that information as well. Enclosures: 1. Redistribution of CDBG Funds in Dakota County 2. FY04 Application, including aLow/Mod Income Area Map and a description of the National Objectives. cc: Mark Ulfers, CDA Executive Director Greg Konat, Dakota County Director of Physical Development 3L Redistribution of CDBG Funds in Dakota County Fiscal Year 2004 (ending 6/30/05 The 2000 Census affects the distribution of CDBG dollars within Dakota County's 21 cities (including Northfield) and 13 townships. All jurisdictions are located within one of four "Community Development Districts", as approved in the county's 1984 CDBG Entitlement Implementation Plan. Each district receives its proportional share of total CDBG funds based on how much it contributes to the county's allocation (using HUD's formula). The redistribution impact to the four districts is summarized as follows: Districts 1 8~ 2 will lose funding; Districts 3 & 4 will gain funding. Individual increases occurred for only 9 of 34 jurisdictions, including Burnsville, Eagan, Farmington, Lakeville, Lilydale, Miesville, Randolph Township, Rosemount and Sunfish Lake. The following estimated changes would occur for FY04, assuming the overall funding level stays the same at the FY03 level of $2,095,000: FY 2003 FY 2004 Change District 1 $ 74,260 $ 55,640 -25.1 District 2 $451,814 $406,656 -10.0% District 3 $698,045 $743,490 +6.5% District 4 $309,547 $337,253 +9.0% Northfield $111,593 ~ $101,179 -9.3% District 1 -Small towns and townships. District 2 -Inver Grove Heights, Lilydale, Mendota, Mendota Heights, South St. Paul, Sunfish Lake, West St. Paul. District 3 -Apple Valley, Burnsville, Eagan. District 4 -Farmington, Hastings, Lakeville, Rosemount. District 1. The allocation change for FY04 is not estimated since annual allocations are based on submitted/approved applications (and a possible district committee selection process): Actual Est. Percent FY 2003 FY 2004 Change Empire Twp $ 29,544 Coates $ 10,000 Unallocated $ 34,716 Total $ 74,260 $ 55,640 -25.1 ~~ District 2. The allocation change for FY04 is not estimated since annual allocations are based on submitted/approved applications (and a possible district committee selection process), using HUD's formula as a guide. Actual Est. Percent FY 2003 FY 2004 Change I.G. Heights $140,000 Mendota $ 7,500 Mendota H. $ 45,000 So. St. Paul $140,000 W. St. Paul $119,314 Total $451,814 $406,656 -10.0% District 3. The allocation change for FY04 continues this district's formula that uses strictly HUD's formula for each of the three jurisdictions. Actual Est. Percent FY 2003 FY 2004 Change Apple Valley $173,534 $161,338 -7.0% Burnsville $282,189 $319,545_ +13.2% Eagan $242,322 ~ $262,607 +8.5% Total $698,045 $743,490 +6.5% District 4. The allocation change for FY04 continues this district's formula that divides one-half the total district funding equally among the four jurisdictions and the other half using HUD's formula: Actual Est. Percent FY 2003 FY 2004 Change Farmington $ 55,099 $ 64,813 +17.6% Hastings $ 82,804 $ 85,280 +3.0% Lakeville $105,556 $116,177 +10.1 Rosemount $ 66,088 $ 70,983 +7.4% Total $309,547 $337,253 +9.0% 38 CDBG Program Documentation of National Objectives _ Activity -.National _ ~ Ob'ective~ . ` Documentation Required _ LMA Census Data OR Survey of beneficiary area Adopted redevelopment or revitalization Acquisition SBA • plan including boundaries and conditions Relocation of area at time of ado tion Cl earance Identification of code deficiencies to be SBS corrected by activity (i.e., letter from city bld ins ector) Relocation LMH Income Verification Form Rehab - Housin LMH Income Verification Form Adopted redevelopment or revitalization SBA plan including boundaries and conditions i l C of area at time of adoption ommerc a Rehab - Identification of code deficiencies to be SBS corrected by activity (i.e., letter from city bld ins ector LMA Census Data OR Survey of beneficiary area LMH Income Verification Form Public Facilities Eligibility requirements limiting activity to LMC LMI or presumed benefit persons OR income verification that 51 % of beneficiaries are LMI LMA Census Data OR Survey of beneficiary area Public Services ~ Eligibility requirements limiting activity to LMC LMI or presumed benefit persons OR income verification that 51 % of beneficiaries are LMI LMA Low/Moderate Income Area Basis LMC Low/Moderate Limited Clientele LMH Low/Moderate Housing SBA ' Slum/Blight Area Basis SBS Slum/Blight Spot Basis 3y !>sO°zz°s°z°lfs:°Yz°!Yz°z°£~$fPlPPs°!YliiifY:BYYY!fl~l!Y!!fff$:fgitii:fs°z°$=z°!f$s'$!$: v s `~4Oe°doo°d`d °d °de~eo°ee8d°odeo~e~d '8~°d°deads ooe°d °e„ °aa°d°d °doa ~°deve°d~a~OO°ae'e~~3 ~~~ 9 ~~Se_ S S ae9 ! 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