07/13/2004 - City Council SpecialAgenda Memo
July 13, 2004 Special City Council Meeting
III. CONSIDER ACCESS RULES AND SPONSORSHIP GUIDELINES
FOR BURNSVILLE/EAGAN COMMUNITY TELEVISION
RECTION TO BE CONSIDERED:
~~ • Direct staff to place the BECT sponsorship guidelines on the July 20, 2004 ~ _
consent agenda
• Provide direction on political programming rules. (Specifically, three options ~
were forwarded by the Telecommunications Commission for Eagan City Council
feedback.) ,
OQ v • Direct staff and the Telecommunications Commission to resolve any language
differences between the Burnsville and Eagan city councils regazding political
programming and bring back the full Access Rules to a subsequent consent `
agenda.
BACKGROUND:
New Sponsorhip Rules
1 • On March 9, 2004, as part of a five-year financial plan, both the Eagan and
Burnsville city councils gave direction that Burnsville Eagan Community
Television (BECT) should more aggressively pursue sponsorships and revenue
opportunities.
• The plan identified the need for securing at least $50,000 in additional revenue
each year, beginning in 2005.
• On March 24, 2004 the Telecommunications Commission (BETC) approved the
formation of an ad hoc group of commission members, access volunteers and
community representatives to make recommendations to the full commission
regazding new rules that will allow BECT to raise sponsorship revenue and
commercial support within acceptable community standards. The ad hoc
committee also met to update BECT Access Rules regarding volunteer
productions and programming.
• After reviewing helpful broadcast guidelines from the Minnesota State High
School League, other local cable commissions and Twin Cities Public
Television/PBS, aneasy to understand 4-page set of proposed Sponsorship Rules
were developed by the committee and approved by the Commission on May 26,
2004.
• The Sponsorship Rules are ready for adoption by the City Council, and staff
recommends the rules be in place by August to take advantage of the revenue
opportunity presented by the fall sports season.
Undated Access Rules
• With respect to the separate Access Rules, which set provisions for how
community members have access to BECT equipment, training, remote coverage,
channel time allocation, etc., the ad hoc committee recommended-and the
Commission agreed-that only modest revisions needed to be made, mostly to
reflect current position descriptions. BETC approved the updated Access Rules
and they are ready for Council adoption, with one exception.
• The full Telecommunications Commission could not agree with respect to Section
5.10 and is seeking guidance from both the Eagan and Burnsville city councils
regarding the rules governing political programming on Community Television.
• Three options were presented including a broad, open-ended approach, a more
restrictive approach and amiddle-ground/ compromise option. While a majority
consensus favored option 1 (an open approach encouraging political
programming and consistent with broad access to all citizens), there was
particular concern about the 24-hours leading up to an election regarding both
what political programming is allowed that is provided by the public and
volunteers, but also what staff-produced political programming should be allowed
in the hours leading up to an election and while the polls are open.
• While the FCC now allows campaign commercials even on the day of an election,
many news organizations have policies prohibiting election-related letters in the
edition closest to the election.
ISSUES:
• Specifically, staff and the BETC request Council feedback and guidance on the
following questions:
1. Does the City Council see the need for restricting political programming
on BECT in the 24 hours before an election? Or while the polls are open?
2. Which BECT general approach to political programming (outlined in the
packet) does the City Council favor? Open? Restrictive? Restrictive only
in the hours leading up to the election?
3. Are there additional concerns or suggestions with respect to either staff or
volunteer-driven political programming rules that the Council wishes the
Commission to consider?
ATTACHMENTS: .' n
• Attached on pages of your packet are the recommended Sponsorship
Rules. .TT ''
• Attached on pages~U- of your packet aze the recommended Access Rules.
• Attached on ag ~ur acket are the three draft o tions for olitical
P e~~ Y P p P
programming.
3
S~Por~c~c-~~,,:p
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DRAFT
Commercial Sponsorship Policies
for
Burnsville Eagan Community Television
PURPOSE:
Burnsville Eagan Community Television (BECT) encourages commercial
sponsorship and local support of its programming efforts. A diversity of funding
sources is instrumental in making additional local programming possible.
Commercial sponsorship helps preserve free and vibrant public access, and
quality educational and governmental programming and facilities. Such support
may take many forms including sponsorship of individual programs or events,
sponsorship of nightly programming schedules, sponsorship of an individual
channel, sponsorship of or membership in BECT as a whole, product placement,
and non-competitive commercial messages on specified channel designations.
SECTION 1: COMMUNITY STANDARDS /PROHIBITED SOURCES OF
SPONSORSHIP
The following BECT rules, adopted by the Burnsville/Eagan Telecommunications
Commission, shall govern the permitted and prohibited types of commercial
sponsorships. The rules reflect Commission judgment of appropriate community
standards.
1.1 Sponsorship or commercial support that refers to any tobacco products,
distilled spirits, alcohol, firearms or gambling of any sort is strictly
prohibited. No underwriting credit of any sort may depict or refer to such
products.
1.2 Businesses with a primary purpose of selling alcoholic beverages-bars, \o
taverns, liquor stores, etc.-are prohibited from advertising on television
cablecasts. However, combination businesses such as restaurants,
convenience stores or hotels which dispense or sell alcoholic beverages may
sponsor or offer commercial support to BECT so long as no part of the
sponsorship or commercial message refers to the sale of alcoholic beverages.
1.3 Political advertising, issue advertising or sponsorship from political parties,
interest groups or advocacy organizations of any kind is prohibited without
exception.
1.4 Display of personal products shall be evaluated on a case-by-case basis by
BECT, subject to a general waist-to-knee prohibition. .
1.5 BECT reserves the right to accept or reject sponsorships or commercial
messages for any product or service, or from any individual, organization or
company.
4
1.6 BELT and/or the Burnsville Eagan Telecommunications Commission reserve
the right to waive its sponsorship/commercial restrictions if the waiver is
judged to be in the public interest.
SECTION 2: CHANNEL RESTRICTIONS/DESIGNATIONS FOR
COMMERCIALLY-ORIENTED MESSAGES
2.1 Channe120, also known as Showcase 20, is the designated channel for
community announcements, upcoming events, and commercial messages in
categories not-competitive to the cable franchise provider.
2.2 Sponsorships and underwriting messages maybe displayed on any of the
Burnsville Eagan Community Television channels (14, 15, 16, 18, 19 and
20), but commercial advertisements for products or services may only air on
Channel 20.
2.3 In general, commercial display ads will only be sold in local categories
known not to be advertising on commercial TV, including garage sales,
individual realtors, local auto dealers, etc. It is the responsibility of the cable
provider to notify BECT in writing of any specific categories it has entered
with actual sold advertising (for example, hardware stores because it has sold
Hardware Hank) and commercial display ads on BELT will no longer be
allowed in that category.
2.4 Unless otherwise agreed, sponsorships for individual programs or nightly
schedules may contain only one sponsor from a business category. In other
words, no business competitors are allowed. (e.g. If US Bank is sponsoring
that night's programming schedule, Wells Fargo, Anchor or TCF cannot also
be a sponsor.)
SECTION 3: GUIDELINES FOR SPONSORSHIP CREDITS
3.1 Once a sponsorship has been approved, the next step is to review and approve
the proposed on-air credit that will identify the underwriter(s). This section
sets forth the rules applying to credit content, duration, and placement.
3.2 FCC Requirements: From the FCC's standpoint, the purpose served by
underwriting credits is to identify the fonder in the interests of fitll disclosure,
not to promote the fonder or its products or services. BECT will make a good
faith determination in interpreting the non-commercialization guidelines.
3.3 Loos: All sponsors must be identified in video by their name and/or logo.
If a logo by itself does not adequately does not adequately disclose the name
of a sponsor, then the fender's name must be stated in audio or video.
Sponsors could be individuals or companies, but a sponsor may not be
anonymous and no sponsorship will be accepted from a private citizen if he
or she is a political candidate or office holder.
3.4 Len h: Sponsor messages shall be no longer than 15 seconds. At a
minimum, the credit will run at the beginning and at the end of an
individually-sponsored program segment. Sports and other live performances
S
may include additional sponsor messages during appropriate breaks,
however sponsorship messages may not exceed more than 10% of any
program hour.
3.5 Additional Restrictions: Any language that in BECT's judgment is
gratuitously or blatantly promotional is not acceptable. Information that
would appear to be self-congratulatory is prohibited with the exception of
companies or couples celebrating an anniversary or milestone achievement.
Again, any statement that could be construed as an advocacy position on a
particular issue is prohibited as are:
• Calls to action (e.g., "Come in today and take a test drive.")
• Qualitative claims or superlatives (The `best," the "most," etc.)
• Direct comparisons with other companies, products or services
• Price or value information
• Inducements to buy, sell, rent, or lease
• Guarantees
• Endorsements ("4 out of 5 doctors recommend")
• Use of words or phrases like "number one," "leading," etc.
3.6 Sponsor messages should be value neutral descriptions of a product line or
service and may include brand or trade names, visual depictions of certain
products, location or access information such as telephone numbers and Web
or a-mail addresses.
3.7 Acceptable sponsor messages should include, at the beginning, phrases like,
"This program is made possible by" or "Tonight's broadcast schedule is
brought to you by" or "Major funding for Community Television is provided
by." The words "in part" should be used when there are multiple sponsors of
a program, program schedule or event.
3.8 Sponsorship of youth sports programming must be consistent with Minnesota
State High School League guidelines.
SECTION 4: PRODUCT PLACEMENT
Product placement is an emerging area of sponsor interest and funding. As such,
the BECT rules governing product placement are preliminary and maybe revised
at any time by the Burnsville Eagan Telecommunications Commission.
4.1 Only authorized BECT staff or agents acting in their name may sell or agree
to air product placements. Access volunteers are prohibited from selling or
making product placements as part of their shows.
4.2 As long as it is consistent with the prohibitions and guidelines stated in this
document, a coffee cup with a company logo for which commercial support is
received by BECT may be placed on the set of a BECT production or in the
field such as between play-by-announcers at aBECT-covered sports contest.
No wording or commentary will accompany such product placement.
4.3 Similarly, if at half-time a shot of the game announcer revealed, for instance,
a Pepsi or Coca Cola beverage container, no advertising or marketing
message will accompany the product displayed. The product placement
therefore, is passive marketing.
4.4 If there is a subsequent need for more active marketing of a product
placement (for instance a cooking show where the appliances for today's
show were supplied by Sears), additional rules will need to be developed to
guide those efforts.
SECTION 5: ADDITIONAL PROHIBITED TYPES OF SPONSORSHIP ACTIVITIES
5.1 No sponsor may attempt to directly or indirectly exert editorial control over a
BECT program or its content.
5.2 Funding arrangements must not create the impression that editorial control
has been exercised by someone other than the producer or inappropriately
influenced by funding sources.
5.10 Political Programming
Option 1
5.10. Political Programming. Because BELT does not enter into
prior restraint practices and the facility is open to all citizens of
Burnsville and Eagan, BECT does not place any restrictions on
political programming that is not already covered by these policies.
Additionally, BECT is under no governance from the FCC or any
other governing or contractual body to assure "Equal Time" for
candidates and issues. BECT may, from time-to-time, host candidate
and issue forums either through a third party organization or in a
manner that will promote equal access. BECT will strive to offer non-
biased programming when conducting "in-house" productions by way
of notifying all parties and giving equal access to scheduled forums.
Option 2
5.10 Political Programming. Candidates for election or reelection to a
publicly held office shall not be provided access to BELT or its
facilities from the first day of filing for office through the election for
that office except:
a. Candidates may participate in televised official events of public
bodies; and
b. Candidates may appear on BELT in political candidate forums and
video voter guides in which all candidates have equal opportunity
to participate.
c. Political programming will not be shown during the time that polls
are open.
The applicable definition and determination of whether someone is a
candidate shall follow filing deadlines set by the Secretary of State.
Option 3
5.10. Political Programming. Political candidates and advocates for
ballot issues are welcome to utilize BECT services on the same
terms as any other access user. BECT will not, however,
schedule any programming endorsing particular issues or
candidates within 24 hours of any regular or special election.
Candidates may appear on the Public Access channel in political
programming made exclusively in Burnsville or Eagan using
BECT equipment and/or facilities.
Access `~,~1es
Burnsville Eagan Community Television
Operational Use Policies
Final DRAFT
May 26, 2004
Burnsville/Eagan
Community Television
Burnsville/Eag
Community Television BECT Operarional Use Policies ~ D
SECTION 1: ACCESS TO FACILITIES AND EQUIPMENT
1.1 Access to BECT facilities and equipment shall be on a first-come, first-served basis, except
for exceptions found in these guidelines.
1.2 Access to equipment, studio facilities, training sessions, and cablecasting of programs shall
not be withheld, prohibited, or restricted in any way because of race, color, creed, religion,
political beliefs, sexual orientation, disability, national origin, marital status, status with regard to
public assistance, age or sex.
1.3 Access to BECT facilities and equipment is reserved for residents of Burnsville and Eagan.
Non-residents may utilize facilities and equipment if they are working on behalf of and area
organization(s), upon approval from the BECT Manager. Area organizations included churches,
schools, and non-profit organizations.
1.4 ACCESS TO EQUIPMENT: All equipment users will have to attend a Burnsville/Eagan
Community Television sponsored training session, or be able to demonstrate proper use of
equipment. Users of equipment/facilities will be required to sign the RESPONSIBILITY FORM
for equipment use.
1.5 ACCESS TO CABLECASTING: Program producer(s) must sign a STATEMENT OF
COMPLIANCE form for completed programs. The producer(s) are responsible for insuring that
all persons appearing in completed programming have signed the RELEASE FORM, and that
any applicable copyright permissions have been obtained.
1.6 ACCESS TO TRAINING SESSIONS: Any individual may attend a BECT sponsored
training session. A fee will be charged. Lack of ability to pay a training session fee will not result
in denial to attend the training session: The fee maybe waived and volunteer hours assessed.
SECTION 2: USER RESPONSIBILITY
2.1 Liabilities and Indemnification: The producer has total responsibility to know and
understand the BECT policies and procedures. As such, producers assume complete financial
and legal liability for their activities during the utilization of BECT services, equipment and
facilities. The BECT, the Burnsville/Eagan Telecommunications Commission and the Cities of
Burnsville and Eagan assume no responsibility for producer actions and will be indemnified and
held harmless for any claims or damages resulting from producer utilization of BECT services,
equipment and facilities.
2.2 The BECT user/producer is responsible for insuring that use of equipment does not result in:
2.2.1 ADVERTISING: No advertising material will be cablecast. The display of
commercial logos, products and services shall be avoided whenever and wherever possible.
2.2.2 OBSCENE OR INDECENT MATERIAL OR LANGUAGE shall not be cablecast,
nor programs that promote illegal acts.
Burnsville/Ea9~~ 2
Community Television BECT Operarional Use Policies ~ /
2.2.3 LOTTERY INFORMATION: Neither lotteries nor lottery information will be
cablecast.
2.2.4 COPYRIGHTED MATERIALS: The producer of the program shall be held
responsible for any disputes arising from unauthorized use of copyrighted materials.
2.2.5 SELLING OF PROGRAMS: The producer shall be held responsible for reimbursing
BECT for the actual cost(s) for any program or program portion produced with BECT
equipment that is sold or otherwise receives remuneration of a monetary nature. Production
costs are the determination of BECT.
2.2.6 DEFAMATION: Programming containing defamation is prohibited. Defamation
shall mean any material in a program and/or presentation that would be deemed defamation,
slander or libel by local community standards or by standards established by any federal,
state, or local regulation or law.
2.3 The user is responsible for adhering to booking times and reservations.
2.3.1 Being late for a booking time or reservation may result in the time being booked for
another producer that requests the time.
2.3.2 The user is responsible for informing the BECT staff if equipment or facilities
previously booked will not be utilized or if there is a change in the pick-up or return time.
Staff reserves the right to re-assign use of facilities or equipment if the user is more than
thirty (30) minutes late.
2.3.3 Users utilizing production equipment are under the supervision of the BECT Manager.
2.3.4 It is the user's responsibility to identify them self to the person(s) being taped,
especially if the subject is not aware of the taping. At no time may an access user identify
themselves as an employee or agent of BECT, the Cities of Burnsville or Eagan, or the
Burnsville/Eagan Telecommunications Commission.
2.3.5 The user assumes full responsibility for use of BECT production equipment when the
equipment is signed out for their use, other than normal wear and tear. Should damage incur
to the equipment, the user is responsible for informing the BECT staff as soon as possible,
but no later than upon return of the equipment. The BECT Manager will review each
equipment/facilitydarnage and/or loss and determine the extent that the user is responsible
for reimbursement, up to and including full reimbursement for repair and replacement.
2.4 Productions using any BECT equipment must fully credit BECT at the end of a program for
facilities use and assistance. The credit, "Production Facilities Provided by Burnsville/Eagan
Community Television," should appear on the screen for a time equal to the other production
credits and must be on the master and all copies. This credit must be shown at all public
screenings.
Burnsville',Ea~an 3
~,..~r.. .~ ~.
Community Television BECT Operational Use Policies
fa
2.5 The access user is responsible for having read and understood these guidelines.
2.6 Users should address any questions or concerns to the BECT Manager.
2.7 A producer may petition the BECT Manager for a waiver of these rules in order to
accommodate productions with special requirements by submitting a program production
proposal in writing.
2.8 A User who appears to be under the influence of alcohol or drugs, or whose conduct
endangers the safety of people or facilities, or who engages in any illegal activity while using
access equipment or facilities or on BECT property, will be prohibited from using the access
channels and facilities.
2.9 Tobacco use is prohibited in and around BECT equipment.
SECTION 3: BOOHING EQUIPMENT POLICY
3.1 Prior to reserving facility or equipment use, individuals and/or groups MUST be trained in a
BECT sponsored training session, or show competence in equipment use by testing out with an
BELT staff member.
3.2 Access facilities and equipment are available to BECT system residents approved by the
Community Television Manager or staff designee, and individuals and groups from outside the
service territory approved by the BECT Manager or staff designee.
3.3 Use of equipment or facilities must result in programming for one of the BECT channels.
3.3.1 BECT requires that any program made with BELT equipment receive its premier
cablecast in the Burnsville/Eagan service area.
3.4 BECT facilities and equipment are for non-commercial use. The use of equipment or
channel time for profit-making or revenue-generating functions is strictly prohibited.
3.5 If the person requesting equipment or facility use is not eighteen (18) years of age or older, a
parent or guardian must sign the appropriate responsibility forms required for the facility and
equipment use or check-out.
3.5.1 Parents or guardians of equipment or facility users that are between-fourteen (14) years
of age and eighteen (18) years of age must sign blanket responsibility forms, allowing the
minor to check out equipment, or use equipment in the facility, without being accompanied
by an adult. Blanket responsibility forms must be updated by the parent or guardian with
each calendar year.
3.5.2 Minors aged thirteen (13) years and under must be accompanied by an adult in all
cases, including training seminars.
3.6 Each person or group requesting use of equipment or facilities other than the mobile studio
may:
~Burnsvitie/Eagan 4
Commurtity Television BECT Operational Use Policies
t3
3.6.1 Schedule up to one (1) month in advance. Example: On February 29, bookings will be
taken up to March 29. On March 1, bookings will be taken up to April 1.
3.6.2 Reserve up to four (4) hours of studio production time per week. For live studio
programming, please refer to Section 5.4 for reserving the studio.
3.6.3 Reserve up to four (4) hours of editing time per week per editing facility.
3.6.4 Reserve up to one (1) twenty-four (24) hour block for portable check-out per week.
Saturday to Monday time periods and time periods that include holidays will be counted as
one (1) booking.
3.7 Time in excess of the above maybe obtained on a day-to-day basis. If there is unreserved
time available in the next twenty-four (24) hours, it maybe reserved.
3.8 In the case of portable equipment, policy 2.3.2 still applies. Please call the BECT center early
to check on the possibility of extending your time so as to allow enough time to return the
equipment incase other bookings have been made.
3.9 One portable camera system is allowed per person or group per check-out EXCEPT when the
multi-camera portable system is being used.
3.10 If there are no bookings prior to or following reserved time, time maybe extended with
staff permission. Beyond this exception, all booking times must be strictly adhered to.
3.11 Consecutive bookings by members of the same group will not be accepted.
SECTION 4: REMOTE EVENT COVERAGE
4.1 It is recognized by the BECT that community event coverage must be balanced between
entities in the service territory, and that the BECT exists not only because of volunteer
involvement but because of viewer support.
4.1.1 To this end, the BECT will generate a community event production schedule on a
periodic basis that identifies events for which coverage is a high priority and identifies and
reserves the appropriate equipment.
4.1.2 The BECT will work with volunteer producers to fill crew positions on priority events.
4.1.3 The needs of the community event production schedule will supercede any other
guidelines found in the BECT Operational Use Policies.
4.2 Following the completion of the priority production schedule for a given period of time,
booking requests for the mobile studio and the multi-camera portable system will then be taken
from volunteer producers for that same given period of time.
4.3 The producer of the community television event will be considered the person responsible for
the planning, execution and completion of the production .
Burnsville/Eagan 5
ComJmunity Television BECT Operarional Use Policies
4.3.1 The producer must be certified in Mobile Studio Production and/or Multi-Camera
Portable System production as applicable.
4.3.2 The producer is responsible for assembling aset-up crew certified in Mobile Studio
Production and/or Multi-Camera Portable System production as applicable. Crew positions
such as camera operators, announcers, cg operators, etc., need not be certified at the
discretion of the Community Television Manager or his/her designee.
4.3.3 The producer maybe required to supply a completed Remote Production Proposal as
deemed necessary by the BECT Manager, or his/her designee, because of special production
requirements or because of staff non-familiarity with the producer or crew.
4.3.4 A crew list and Premises Release Form must be submitted one (1) week prior to the
production, unless the gathering of this information has been arranged by a staff member.
4.5 All volunteer remote event productions, crews and equipment are subject to the approval of
the BECT Manager. Event production requests may not be granted, or maybe cancelled, based
on factors such as location, staffing and equipment considerations, weather and safety issues.
SECTION 5: CABLECASTING
5.1 Completion and submission of a Statement of Compliance form will constitute a formal
request for cablecast time. A Statement of Compliance form is required for any tape to be
cablecast, whether locally produced, dropped off, or mailed to BECT.
5.1.1 Programs submitted for playback that are not facilitated or produced by a BECT
producer must be sponsored by a resident of the BECT cable service territory. The resident
sponsoring the program must sign the Statement of Compliance.
5.2 The person signing the Statement of Compliance will be considered responsible for the
content of the program.
5.2.1 The Statement of Compliance must include the responsible party's full name and legal
street address. P.O. boxes are not acceptable.
5.2.2 Blanket Statement of Compliance are acceptable for series programs. The responsible
party will be required to fill out a new Statement of Compliance for each series program for
each calendar year.
5.3 Programming will be scheduled at the discretion of the Community Television Manager.
5.3.1 No standard or regular cablecasting time slots are available.
5.4 A live programming slot/time maybe requested for up to 13 consecutive week increments
and scheduled with the approval of the BECT Manager. This includes the use of the production
studio.
Burnsville/Eagan 6
Community Television SECT Operational Use Policies ,~
5.5 It will be assumed that any videotape mailed to BECT for playback without a SASE for
return mail becomes the property of BECT after ninety (90) days.
U~_
~'
5.6 It will be assumed that any videotape dropped off at BECT for playback and not picked up
within ninety (90) days will become property of BECT.
5.7 All programs must be accurately timed and have color bars, slate, and countdown at the
beginning and at least one (1) minute of black at the end.
5.8 Upon determination by the Community Television Manager that a program contains material
for a mature audience, and/or unsuitable for children, the program will be scheduled in time slots
no earlier than 11:00 p.m.
5.9 Staff reserves the right to suspend or cancel the cablecasting of any program that either
contains poor technical quality and/or due to the physical conditions of the tape.
5.10 Political Programming
Option 1
5.10. Political Programming. Because BECT does not enter into prior restraint practices and the
facility is open to all citizens of Burnsville and Eagan, BECT does not place any restrictions on
political programming that is not already covered by these policies. Additionally, BELT is under
no governance from the FCC or any other governing or contractual body to assure "Equal Time"
for candidates and issues. BECT may, from time-to-time, host candidate and issue forums either
through a third party organization or in a manner that will promote equal access. BECT will
strive to offer non-biased programming when conducting "in-house" productions by way of
notifying all parties and giving equal access to scheduled forums.
Option 2
5.10 Political Programming. Candidates for election or reelection to a publicly held office shall
not be provided access to BECT or its facilities from the first day of filing for office through the
election for that office except:
~a. Candidates may participate in televised official events of public bodies; and
Candidates may appear on BECT in political candidate forums and video voter guides in
which all candidates have equal opportunity to participate.
c. Political programming will not be shown during the time that polls are open.
The applicable definition and determination of whether someone is a candidate shall follow
filing deadlines set by the Secretary of State.
Option 3
5.10. Political Programming. Political candidates and advocates for ballot issues are welcome to
utilize BECT services on the same terms as any other access user. BELT will not,
however, schedule any programming endorsing particulaz issues or candidates within 24
hours of any regulaz or special election. Candidates may appear on the Public Access
channel in political programming made exclusively in Burnsville or Eagan using BELT
equipment and/or facilities.
Burnsville/Eac7a
Comrnunity'Television
BECT Operational Use Policies ~ /„
7
SECTION 6: TAPE LIBRARY PROCEDURES
6.1 The content of any videotape owned by BECT is the sole responsibility of the access
producer. Further, the producer is the sole owner of the content of the tape and said content may
not be altered or censored in any way without the permission of the producer.
6.2 BECT requires that programs made outside of the franchise territory must be sponsored by a
resident, or representative of an institution in Burnsville or Eagan, and that the sponsor act as the
party of responsibility and of record in the franchise territory.
6.3 All tapes owned by BECT must be stored in the BECT library.
6.3.1 Edited or unedited tapes maybe checked out by the producer for atwenty-four (24)
hour period, or from Saturday to Monday.
6.4 Edited and/or unedited tapes will be held in the tape library for ninety (90) days from the day
they are entered in the tape library.
6.4.1 Access producers may request that their unedited tapes be retained for another ninety
(90) day period if their project cannot be finished in the ninety day time frame.
6.4.2 The producer of any completed program made at BECT may book up to the equivalent
of time of their completed production to dub one (1) free copy of their production. Additional
dubs may be purchased at the fees in effect on BECT's rate card.
SECTION 7: STORAGE OF PROPS AND SETS
7.1 Approval for storage of props, sets, backdrops, costumes, etc., must be obtained from the
Community Television Manager, and is subject to the availability of storage area.
7.1.1 As storage situations change, the access producer maybe asked to remove the materials
from storage.
7.2 Any props, sets, costumes, etc., stored by BECT maybe used in any access production.
Ownership of the aforementioned will remain with the original owner. Copyrighted items such as
logos and organizational symbols and emblems may not be used without permission of the
copyright holder(s). Materials left in storage will not be the responsibility of BECT should
damage or loss occur.
SECTION 8: SPONSORSHIP AND PROMOTION
Burnsville/Eager 8
Community Television BECT Operational Use Policies r
Producers of public access programs through BECT have the right to solicit sponsorships
under these guidelines:
8.1 "Sponsorship" is defined as goods, services, or grants in aid of a production provided to a
program producer by a third party, not to include salary, pay, per-diem, or any form of profit
paid to the producer(s) or crew.
8.2 An acknowledgement of sponsorship maybe made, but any acknowledgement of
sponsorship shall be made only in the following manners: character generation, display of logo,
and/or spoken audio at the beginning and/or end of the program in the same style as the other
program credits. The two production methods in which sponsorship maybe displayed must
follow one and/or the other of these two formats:
8.2.1 Special thanks to (name of sponsor) for (goods, services, or support provided), and/or,
8.2.2 This program made possible (in part) by a grant from (name of sponsor).
8.3 No price, product or service description maybe included in the sponsorship credit.
8.4 Individual sponsorship messages shall be no longer than 15 seconds.
8.5 Sponsorship messages must be reviewed by the BECT Manager to ensure compliance with
BECT sponsorship rules before they are cablecast.
8.6 A maximum of 60 seconds of sponsor acknowledgements will be allowed before or after a
single program, along with placement during "natural breaks" in programs. In addition, no
more than 10% of any programming hour will consist of sponsorship messages.
8.7 BECT may serve as a financial depository for the collection and release of funds for
individual producers. Producers obtaining sponsorship funding for programming are required to
use the funds within one calendar year. At the end of one calendar year, the funds revert to
BECT and will be considered as BECT revenue.
8.8 In-kind sponsorships donating goods or services aze allowed subject to the approval of the
BECT Manager.
SECTION 9: REQUESTING CHANNEL SPACE FOR CHARACTER GENERATED
MESSAGES
9.1 Message space is available to the general public on the Community Bulletin Board Channel.
9.1.1 All rules and guidelines that apply to BECT programming content and restrictions also
apply to CG messages.
9.1.2 Messages maybe submitted up to one (1) month in advance of the event being
promoted/advertised, but not less than one (1) week in advance of the event being promoted.
Burnsville/Eagan~ 9
Community Television BECT Operational Use Policies
9.1.3 No permanent character generated message pages are available; all message page
locations and durations are at the discretion of the Community Television Manager.
9.1.4 All messages must be submitted on a 8 %2 x 11 white paper(s) or by email.
9.1.5 BECT reserves the right to edit message content
9.2 City Government Channel 16, and Educational Channel 18 are reserved for messages from
those respective institutions in the community.
SECTION 10: REGULATION OF POLICIES
10.1 The BECT and/or the Burnsville/Eagan Telecommunications Commission reserve the right
to waive any self-imposed regulation when such waiver is judged to be in the public interest.
10.2 All users of BECT's facilities should be aware that they maybe held accountable for their
actions by the same laws that govern any public activity.
10.3 Any person seeking relief against BECT, the Burnsville/Eagan Telecommunications
Commission, or its member cities, relating to any programming on BETC shall be limited to
injunctive relief and declaratory relief. See 47 U.S.C. § SSSa(a); Coplin v. Fai>feld Public
Access Television Committee, 111 F.3d 1395 (8`h Cir. 1997).
SECTION 11: APPEALS PROCESS
11.1 Unless otherwise stipulated in these guidelines, three (3) violations of the above guidelines
will result in a loss of all access privileges for up to one (1) year. A single violation of a more
serious nature, in the sole discretion and determination of the BECT Manager, may result in
immediate suspension of all privileges for up to six (6) months. Failure to deal with the access
staff in astraight-forward, truthful, and courteous manner will also be considered a violation of
the above guidelines.
11.2 Should anyone, including producer, users and the viewing public, dispute any action taken
by the BECT and its staff, and/or their interpretation of the BECT policies, and/or request the
censorship of a public access program(s), the following process shall be followed:
11.2.1 Request a meeting with the BECT Manager to discuss the issue(s).
11.2.2 If still unresolved, the matter maybe appealed to the Burnsville/Eagan
Telecommunications Commission for a hearing and final determination at the next regular
meeting. The Commission's decision is final in all matters pertaining to the interpretation and
administration of BECT public access policies and activities.
Burnsville/Eagan 10
Community Television BECT Operarional Use Policies ~Q
Pol~-ic~l
~cdmmin~
5.10 Political Programming
Option 1
5.10. Political Programming. Because BELT does not enter into
prior restraint practices and the facility is open to all citizens of
Burnsville and Eagan, BELT does not place any restrictions on
political programming that is not already covered by these policies.
Additionally, BECT is under no governance from the FCC or any
other governing or contractual body to assure "Equal Time" for
candidates and issues. BECT may, from time-to-time, host candidate
and issue forums either through a third party organization or in a
manner that will promote equal access. BECT will strive to offer non-
biased programming when conducting "in-house" productions by way
of notifying all parties and giving equal access to scheduled forums.
Option 2
5.10 Political Programming. Candidates for election or reelection to a
publicly held office shall not be provided access to BELT or its
facilities from the first day of filing for office through the election for
that office except:
a. Candidates may participate in televised official events of public
bodies; and
b. Candidates may appear on BECT in political candidate forums and
video voter guides in which all candidates have equal opportunity
to participate.
c. Political programming will not be shown during the time that polls
are open.
The applicable definition and determination of whether someone is a
candidate shall follow filing deadlines set by the Secretary of State.
Option 3
5.10. Political Programming. Political candidates and advocates for
ballot issues are welcome to utilize BECT services on the same
terms as any other access user. BECT will not, however,
schedule any programming endorsing particular issues or
candidates within 24 hours of any regular or special election.
Candidates may appear on the Public Access channel in political
programming made exclusively in Burnsville or Eagan using
BECT equipment andlor facilities.
~D
Agenda Information Memo
July 13, 2004 Eagan City Council Workshop
IV. CONSIDER PROPOSED 2005 CIVIC ARENA BUDGET Z ~r
ACTION TO BE CONSIDERED:
To provide direction to staff on the 2004-2(
budget and to direct that the item be placed
Agenda for formal ratification.
on the 2005 Civic Arena operating
City Council Meeting Consent
FACTS:
Each year the Civic Arena budget is acted upon in advance of the general fund budget and other
enterprise operations due to the fact that the Civic Arena operations run on a seasonal basis,
beginning in September.
Due to the seasonal nature of the Civic Arena, and in order to communicate with the various
organizations and individuals that utilize the facility, it is requested that the City Council take
formal action to ratify the Civic Arena budget at the August 2 City Council meeting.
ATTACHMENTS:
• Enclosed on pages ~ through is the proposed Civic Arena budget and budget narrative.
ai
2005 CIVIC ARENA BUDGET
Traditionally, the Civic Arena Budget is acted upon in advance of the other
Enterprise Funds and the General Operating Budgets due to the fact that the
Civic Arena operations are run on a seasonal basis starting in September as
opposed to the calendar year. To provide for proper communication with the
various organizations and individuals that are users of the facility, it would be
helpful to have rates, revenues and expenditures all formally set by City Council
action at the August 2, 2004 regular meeting. The rates would be effective
September 1, 2004 while the budget including the revenues, expenditures, and
capital improvements covers the calendar year 2005.
Civic Arena Manager Vaughan, City Administrator Hedges, Director of
Administrative Services VanOverbeke, and Chief Financial Officer Pepper
recently met and reviewed the proposed rates, revenue estimates, and
expenditure requests included in this budget. The budget as presented is
balanced, provides for the appropriate level of renewal and replacement funds,
includes an allocation for capital equipment, and annual debt service. Hourly ice
time rental rates remain competitive at approximately the average of surrounding
ice arenas.
Revenues
Enclosed on page ~_ is a copy of the Civic Arena revenues including
actual revenues for 2002 and 2003, the approved budget estimate for 2004, and
the proposed 2005 estimate for City Council consideration. The 2005 revenue
estimates are based on slight hourly rate increases (3.3% for $150 to $155) in
most rental rates as shown in the comparative tables. The $2 differential
between the rates for the Eagan and Eastview Hockey Associations included for
2003-04 is maintained in the proposed 2004-05 rates.
Total ice rental revenue reflected in the first two line items on the 2005 Revenue
page is estimated to be $451,000 compared to $468,100 for the 2004 budget.
The lower estimate results from fewer hours projected to be sold in those two
categories. The hockey associations are projected to purchase fewer hours due
to their desire to not skate as late into the evening and prime time ice being
available for them elsewhere. Also, internally some hours are being scheduled
by arena staff into other programs such as the adult leagues. Staff does not
expect this minor modification to have a material impact on operations or on the
overall budget. Those two line items were budgeted fairly aggressively in the
2004 budget as well and some hours have been incorporated into adult leagues
in the actual 2004 operations.
The hourly rental rate for turf is proposed to also increase by $5 from $70 to $75
and the dry floor hourly rate is proposed to likewise increase by $5 from $35 to
$40. None of the other fees listed in the notes are proposed. to change. Also
included on the revenue page is a summary of proposed 2004-05 rates in the
as
surrounding communities showing Eagan's competitive position relative to those
facilities. The average of the rates in the first column as a proxy for the overall
rates is $158 for those nine cities and the St. Thomas facility including Eagan's
proposed rate of $155. Four facilities are lower and five are higher, again as
compared to the $155 for Eagan, while Eagan is $3 below the average.
Staff continues to aggressively market the use of the facility to increase revenues
and is making every effort to operate a successful business venture per City
Council direction.
Expenditures
Enclosed on pages ~~ through is a copy of the detailed line item
budget information for the Civic Arena. n a comparative basis the 2005 budget
is increased by 3.3% from $815,800 in 2004 to $843,100 in 2005.
Significant expenditure changes include the following:
• Personal Services is increased by 6.7% reflecting a change from .75 to
1.0 allocation for the Skating School Coordinator position, an additional
$4~f part time salaries, allowing for step changes with experienced
staff, additional staffing associated with the earlier ice installation in the
East Arena, and for additional part time staffing to cover more events.
• Line item 6224 "Clothing/Personal Equipment" is increased by $1,000 to
purchase shirts/jackets as staff will be required to wear an identification
uniform.
• Line item 6357 "General Advertising" is decreased by $1,000 and
continues to assume the Eagan Convention and Visitors Bureau will
provide $3,000 of advertising for the Home and Leisure Show.
• Line item 6405 "Electricity" is decreased by $10,000 to more accurately
reflect rates and usage.
• Line item 6410 "Natural Gas Service" is increased by $10,000 to reflect
increased costs being passed on by the suppliers.
• Line items 6491/6492 "Debt Service Payments" are increased in total by
$2,100 per the debt service schedule.
Enclosed on page .~ is a reconciliation that allows a comparison of the
budget format on a cash basis to the actual financial report which is reported on
a full accrual basis. This page has no budget implications; however it helps
explain the differences between the budget and the official financial report as
certified to by the independent auditors.
~3
Capital Expenditures
The 2005 expenditure line items show an account for a Capital Outlay Allocation
with an appropriation of $10,000, continuing the process implemented with the
2004 budget. Civic Arena capital needs can best be addressed by setting aside
some money from each year's operations through the operating budget process
and combining that with the use of available retained earnings to provide for
capital needs to renew and enhance the facility beyond what is available through
the renewal and replacement account. This process clearly designates a Civic
Arena use for retained earnings while preventing spikes in annual operating
budgets caused by fluctuating capital needs.
Enclosed on page is a list of proposed 2005 capital items for
consideration. Renewa and replacement items are included in the first section of
the list and are funded by the annual allocation set aside from operations for that
purpose. The second section of the list shows replacement items that are not
funded by the renewal and replacement account. The third section includes new
items that would either enhance operations at the arena with the goal of
increasing utilization of the facility thereby increasing revenues or by maximizing
other revenue opportunities. The second and third sections of the list are funded
through the annual capital allocation from the operating budget ($10,000 each in
2004 and 2005 to date) and from retained earnings as available and appropriate.
Enclosed on page ~ is an explanation of each of the proposed 2005
capital items. Also enclosed on page ~_ is a worksheet showing the
infrastructure included in the renewal and replacement funding process. The
worksheet shows the cost being recovered and the useful life of each capital
item.
Also enclosed on page ~!~ is a copy of the 2004 Civic Arena Capital
Improvement List -Status Update showing a current status of each of those
capital needs.
Cash Position
Enclosed on page 3 is a copy of an analysis showing the cash position of
the Civic Arena Fund~nception through the 2004 budget. In summary the
analysis shows $288,903 in the official renewal and replacement account and
$154,421 of retained earnings over the ten year period. It should be noted that
2002 was the first year of positive cash flow after the incorporation of debt
service requirements added with the second sheet of ice. 2003 was essentially a
breakeven year with a slight cash flow shortfall of $5,910.
Eagan Civic Arena Future
Management staff is in the process of designing the 5-10 year plan for the
Civic Arena that they would like to present to the City Council shortly after the
first of the year. Staff believes there are some potential improvements to the
facility and operations of the Civic Arena that will help the building to continue
a~-
to be self sufficient for years to come. The 2005 operating year is the 11tH
year for the first arena.
Summary
There is a great deal of material presented with this budget proposal to assist the
City Council in its consideration of the ice rates for the 2004-05 season and for
the 2005 budget. The 2005 budget as presented is balanced, provides for the
appropriate level of renewal and replacement funds, includes an allocation for
capital equipment as well as an allocation for some capital improvements, and
the annual installment for the scheduled debt service. Hourly ice time rental
rates remain competitive at approximately the average of surrounding ice arenas.
Staff continues to efficiently operate the arenas and to aggressively market
the use of the facility to increase revenues and is making every effort to
operate a successful business venture per City Council direction. While ice
time rental is the basic business of the facility, auxiliary uses account for
approximately 25% ($202,600) of the estimated revenues for 2005 and
clearly demonstrate management's and staffs commitment to customer
service and to expanding revenue opportunities. The continued marketing ~~,.
has attracted some non-ice users, growth of the Home and Leisure Show
and extra amenities for our customers. ~~/~ .
Positive Civic Arena operations continue with the growth of the skate school
provided by the City of Eagan and the start of a figure skating club at the
arena. The hockey summer camps have seemed to somewhat stabilize with
returning customers each year. The growth of our adult hockey league from
8 teams in 2002 to 22 teams in 2004 has provided a positive impact on the
Civic Arena operations.
The cash position is an indicator of previous success as a business. However,
the competition from surrounding rinks and customer expectations demonstrate
the need to remain efficient and to remain a preferred vendor for the services
provided through the arena operations. This proposed operating budget and the
proposed capital improvements assist in meeting that objective.
DIRECTION TO BE CONSIDERED:
To provide direction to staff on the 2004-05 ice rental rates and on the 2005 Civic
Arena operating budget and to direct that the item be placed on the August 2,
2004 City Council Meeting Consent Agenda for formal ratification.
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2005 Civic Arena Capital Improvement List
Renewal and Replacement
Nothing Scheduled $ -
Sub-total $ -
Replacement Items
Office Furniture $ 10,000
Sub-total $ 10,000
New Items
East Arena Rubber Matting $ 5,000
Check Card Machine 1,000
Point of Sale Equipment 4,500
Sub-total $ 10,500
Total Capital Improvements $ 20,500
A requested appropriation of $6,000 for parking lot maintenance is proposed to
be removed from this budget request and paid for by the City's General Facilities
Renewal and Replacement Fund.
The $20,500 in capital improvements is proposed to be financed from the Capital
Outlay Allocation set up with the 2004 budget and being funded annually at
$10,000. The cumulative balance in that account is carried forward in
the unrestricted retained earnings account for financial reporting purposes.
33
Capital Improvement Descriptions
Renewal and Replacement
No items listed on the Renewal and Replacement Schedule are
scheduled for renewal or replacement in 2005.
Replacement Items
Parking Lot Maintenance -The Civic Arena parking lot is now in
need of crack seal, seal coating, and re-striping. Street maintenance
personnel can apply crack seal treatment to the lot and a contractor
will be retained to seal coat the lot. Staff is recommending that this
item be paid for by the City's General Facilities Renewal and
Replacement Fund.
Office Furniture - To help with the first impression of the Civic
Arena at the office for customers, staff is recommending updating
the office furniture for the main office and manager's office. Since
the opening of the Civic Arena in 1995, the Civic Arena has relied on
used furniture and "hand me downs" from City Hall. Staff is
recommending new desks, storage cabinets, flooring upgrades and
computer for office staff.
New items
Rubber Matting East Arena -Staff is recommending finishing the
rubber matting for the floor between the lobby and the locker rooms
of the East Arena. Since the opening of the facility in 1998, the
facility has relied on one row of rubber matting to accommodate
traffic of skaters from the locker rooms to the lobby, restrooms and
ice surface.
Point of Sale Equipment - To help with the operations of the Civic
Arena, staff is recommending reclassifying dollars from the approved
2004 budget for the awning above the pro shop to purchase the
necessary equipment to operate a Point of Sale program
comparable to the Community Center and Cascade Bay. While the
point of sale equipment is a higher priority at this time, the awning
used as a back lit sign for the purpose of advertising and marketing
should probably be given future consideration.
Check Card Machine -Staff had asked for dollars last year to
provide the service to receive check cards at the Civic Arena. The
dollars approved last year were consumed by the need to upgrade
the network wiring to provide this service. Staff is requesting dollars
to purchase the equipment to receive the cards for the upcoming
season.
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2004 Civic Arena Capital Improvement List -- Status Update
Renew and Replacement
Resurfacer Batteries
Sub-total
Replacement Items
Expansion Tank in Refrigeration room
Transformer in East Arena
Concrete in Front of Arena
Office Equipment
Sub-total
$ 10,000 Completed
$ 10,000
$ 3,000 Completed
5,000 Completed
5,000 Completed
3,800 Items Purchased
$ 16,800
New Items
Operation Cameras
Convection Oven
Vending Machine
Arena Ductwork for heating
Awning for Pro Shop
Sub-total
Total Capital Improvements
$ 15,000 Bid For Purchase
3,000 Completed
2,500 Completed
5,000 Completed
3,000 Proposed To Pt of Sale Sys
$ 28,500
$ 55,300
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37
Agenda Information Memo
July 13, 2004, Eagan City Council Special Meeting
V. 800 MHz RADIO UPDATE
ACTION TO BE CONSIDERED:
(1) Receive Update on Public Safety Radio planning for Dakota County, and; (2)
Consider request for participation in work groups associated with system design efforts.
FACTS:
• In 2003, Dakota County and eight of its Cities, including Eagan, commissioned an
update to the Dakota County Public Safety Radio Plan, which was developed in
1997 and last updated in 2000.
• A radio users work group, chaired by Chief Therkelsen, finalized the update in
March of 2004 and unanimously recommended that Dakota County begin
migration to the Regiona1800 MHz system.
• The Dakota County Board adopted the recommendation in May and is currently
evaluating several proposals for design services submitted in response to an RFP.
• The construction of a Dakota County Subsystem, to interface with the regional
system will impact future planning decisions for local government in the area of
public safety radio.
• To assist with the design of the system, Dakota County is organizing two work
groups (Design group and Policy group) to work with the successful proposer in
the design of the system.
• Although the composition of the groups has not been finalized, it is anticipated
that participation by elected officials in the policy work group will be desired.
This group will consider governance, funding and other policy issues.
• Chief Therkelsen will be present to share information on the plan update and the
work group needs at the July 13"' Council Meeting.
Attachments: On pages ~ to ~ an e-mail memo from County Administrator
Brandt Richardson discussing the radio plan and future steps.
3$
Page 1 of 2
Kent Therkelsen
From: Richardson, Brandt [Brand.Richardson@CO.DAKOTA.MN.US]
Sent: Wednesday, June 30, 2004 2:49 PM
To: Craig Ebeling; David Osberg; David Urbia; Jamie Verbrugge; Jim Danielson; Jim Willis; Jody Vagl-
Eilertson; Steve King; Steven Mielke; Susan Hoyt; Tom Hedges; Tom Lawell
Cc: Lou Breimhurst; Kent Therkelsen; Gudmundson, Don
Subject: Radion Design Work Group suggestions
Date: June 30, 2004
To: City Administrators/Managers
From: Brandt Richardson, Administrator
Dakota County
Subject: 800 MHz Work Design Work Group
As required by the legislature, Dakota County completed a radio communications plan in
1997. This plan was updated in 2000. In both the 1997 plan and the 2000 update, the County
adopted the position that the County did not intend to participate in the Metropolitan Radio
Board (MRB) 800 MHz system. However, the 2000 update recommended that the County
consider moving to a digital, trunked public safety radio system for its next system upgrade,
and directed staff to prepare to move to the next generation of radio communications
technology in or around 2006.
To carry out the Board's direction, a Dakota County Radio Users Work Group was
established. The Work Group included representatives from Dakota County law enforcement,
fire, EMS, and city and County administration. A Memorandum of Agreement that was signed
by Dakota County and eight cities governed the Work Group. Kent Therkelsen, Chief of Police
for the City of Eagan, chaired the Work Group (thank you, Kent!). Jeff Nelson of PSC Alliance
Inc. was retained to provide technical assistance.
The Work Group carefully reviewed many issues, including necessary system performance,
interoperability, cost, governance, and funding. Three options were evaluated: (1) indefinitely
continue to operate autonomous, stand alone radio systems; (2) construct a new, locally
funded, countywide, shared digital, trunked radio system; or (3) participate with other
subscribers on the MRB's regional 800 MHz radio system. It was the unanimous
recommendation of the Work Group that option (3), participate in the MRB's regional system,
be selected.
This recommendation was presented to the County Board in May 2004. The Board adopted a
resolution on May 18 authorizing the County to join the regional 800 MHz system, and
authorized the staff to issue a Request for Proposals (RFP) for consulting services to design
the County's radio subsystem.
An RFP was issued on May 28, 2004, with a July 2, 2004 due date for the submission of
6/30/2004
Yage 1 of "l
proposals. Apre-proposal meeting was held on June 7. Seven consulting firms attended the
meeting. A copy of the RFP, a summary of the County's presentation at the pre-proposal
meeting, questions and answers in regard to the RFP, and other information on the project is
on the County's web site, www.co.Dakota.mn.us. Click on e-government/bids to view the
information.
The County is interested in continuing to work closely with the cities and all public safety
agencies in the County in the design and implementation of the County subsystem. The
County will establish a Design Work Group and, depending on our discussions and board
decisions, a Policy Work Group.
The Design Work Group will provide comment and feedback to the design consultant on the
technical design of the subsystem to ensure that the performance of the system meets the
needs of the public safety agencies in the County. It is suggested that this work group consist
of approximately 10 members with some technical knowledge of radio systems. They should
represent public safety agencies, including the Sheriffs Office, police and fire, and EMS. It
would be helpful if a City Administrator/ Manager also sat on this work group to provide a
linkage between the design and policy work groups.
The Policy Work Group will be responsible for developing policy/administrative
positions/direction for the governance, operation, maintenance, and financing of the county
subsystem. We need more discussion among the managers on composition and role of the
Policy Work Group before suggesting membership composition ideas to the county board.
understand that a special meeting of the Dakota County Administrators/Managers may be
scheduled in the near future for this purpose.
It is important that this project, and in particular the creation of the Design Work Group, move
forward in a timely manner. The County has received a Federal 2004 Urban Area Strategic
Initiative Grant of approximately $1.6 million toward the construction of the backbone of the
subsystem, which must be spent by November 2005.
To ensure that we do not delay the work of the design consultant, I am requesting that you
provide me suggested names of individuals to serve on the Design Work Group by July 15.
plan to consult with Tom Lawell and select a representative group from the names offered.
This will give us time to establish the work group and have it operational and ready to assist
the consultant by early August.
I appreciate your interest and participation in this project. We have some difficult issues to
address, and by working together we will reach the best answers. If you were not in
attendance at the last meeting and have questions, please feel free to call me or Tom Lawell.
Thank you.
6/30/2004
Agenda Information Memo
July 13, 2004 Eagan City Council Workshop
VI. JOINT AIRPORT RELATIONS COMMISSION DISCUSSION
ACTION TO BE CONSIDERED:
• To discuss and consider the 2004-2005 Eagan Airport Relations Commission Communications
Plan.
• To have an open dialogue with the Eagan Airport Relations Commission regarding airport issues
affecting the community. ~
o Q off. ~ S ~ P ~-c%cl !`°'"'~ ~ ~},p c~ ate-- m„~ ~~ ~A~ Q ~o-v~-• ~~'- 4~~..~-~
FACTS: ~-
e : s ~ "~ V.~.,Qa-.k~. .
• The City Council, at their April 20, 2004 regular City Council meeting, rev~wed the 2004-2005
Eagan Airport Relations Commission communications plan. ~z ,
• It was the recommendation of the Council that the Airport Relations Commission (ARC)
incorporate more proactive communications tools into the plan, and upon doing so, meet with the
City Council in a joint meeting of the City Council and the ARC.
• To respond to the Council's direction, the ARC held a special workshop on Thursday, May 27 to
discuss proactive measures the City could take to communicate with Eagan residents regarding
airport issues.
• As was discussed by the Council and as is included on page 5 of the revised communications plan,
the ARC is recommending that: 1.) A comprehensive brochure be produced to communicate the
anticipated future impact of the new runway and to note where residents can go to learn more about
~~~ the runway and/or other airport issues facing the community; and 2.) Approximately 10 community
forums/open houses be held throughout the community beginning this fall and continuing through
~oo~• the Summer of 2005.
Currently, there is no specific budget allocation for communication materials associated with
airport issues. ,'~'~
• If it is the desire of the City Council to pursue the development of a brochure regarding airport` ~,,-"
issues, specific pricing information could be obtained. Using pricing information from past printings ti~
experience, brochures could cost approximately $.07/piece up to $.25/piece. Including postage, an c~ ~~-
approximate cost to produce one brochure per household would be $5,000-$10,000. b-~
• School District 196 has generously offered use of their elementary schools for the Community
Forums at no cost to the City. The MAC has also offered their staff assistance for the forums, and
City staff is prepared to coordinate and attend all of the forums. Thus, costs for the community
forums would be minimal.
• The ARC looks forward to discussing their recommendations for communicating with the public,
and also looks forward to dialoguing with the City Council on general airport issues facing the
community.
• If it is the desire of the Council, additional direction could be provided regarding the
communications plan, and/or the Council may choose to consider adopting the plan as presented.
ATTACHMENTS:
• Enclosed on pages through is the revised 2004-2005 draft Eagan Airport Relations
Commission Communications Plan.
41
DRAFT
2004Z005E aganAi
rport Relations
Commission Communications Plan
city of ~aq~n
2004-2005 Eagan Airuort Relations Commission Communications Plan
The 2004-2005 Eagan Airport Relations Commission Communications plan includes the following
subject areas:
Table of Contents
I. Charge of the Eagan Airport Relations Commission (ARC~Page 2
II. Purpose/Origin of the ARC's 2004-2005 Communications Plan-Page 2
III. ARC Communications Subcommittees-Pages 2-4
• ARC Notebook
• Cable Television
• Experience Eagan Newsletter
IV. City Web Site-Pages 4
V. Community Outreach-Pages 5-6
VI. Other Communication Initiatives-Page 6
VII. Appendices-Pages 7-14
• Appendix A-ARC Notebook (1968-2000) Table of Contents
• Appendix B-ARC Notebook (2001-2005) Table of Contents
~3
2004-2005 Eagan Airport Relations Commission 2-yeaz Communication Plan
Page 2 .
I. Charge of the Eagan Airport Relations Commission (ARC)
The City of Eagan has an active Airport Relations Commission (ARC) that serves as an advisory body
to the Eagan City Council. The purpose of the 10-member Commission is to advise and make
recommendations to the City Council on the issues of aircraft noise and airport policies that impact or
have the potential to impact the community. As citizen volunteers, Commission members provide
valuable insight into public perceptions of airport issues, which is communicated to the City Council,
City staff, and the community at large. The ARC meets on the second Tuesday of each month at 7 p.m.
in the City Council Chambers at the Eagan Municipal Center. All ARC meetings are taped and
replayed on cable channel 16 at 9 a.m. on Tuesday mornings.
II. Purpose/Origin of the ARC's 2004-2005 Communications Plan
Recognizing the impact of the MSP Airport on our community, and in particular the future impact of
the North-South Runway (Runway I7-35), which is slated to open in fall of 2005, the Eagan City
Council recommended to the ARC at their November 12, 2003 joint meeting with the ARC that atwo-
year communications plan be formulated. The purpose of the communications plan is to communicate
with Eagan residents, businesses, and stakeholders, as well as the metro area's airport community,
about the impact of the new runway and any other airport issues that will or may affect our
community.
The following are strategic messages that are to be communicated in 2004-2005:
1. Runway 17-35, commonly referred to as the North-South Runway, is scheduled to open in the
fall of 2005.
2. There will be five flight tracks off of Runway 17-35 that will have a significant noise impact on
the City of Eagan.
3. The City of Eagan recognizes and appreciates the positive impact that the MSP Airport has on
the Eagan community and its economy, while at the same time recognizes the negative impact
that aircraft noise can have on Eagan residents and businesses.
4. The Eagan Airport Relations Commission exists as an advisory body to advise and make
recommendations to the City Council on the issues of aircraft noise and airport policies that
impact or have the potential to impact the community. The Airport Relations Commission is
also charged with listening to the testimony of Eagan residents and business owners with regard
to airport issues.
III. ARC Communications Subcommittees
In efforts to strengthen communication with the Eagan citizenry, the ARC established three
communications subcommittees in April of 2003 to focus on the following areas-1.) Experience
Eagan Newsletter articles; 2.) ARC "Notebook", which is a compilation of information pertaining to
the ARC, airport history in Eagan, and policy decisions made by the City in regards to the airport; and
3.) Public Access Cable Television. Each subcommittee provides monthly updates at the ARC
meetings on their subcommittee's projects and proposals.
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 3
ARC Notebook
The ARC Notebook is a compilation of historic documents, communications, and positions taken by
the City in regards to airport issues over the past 35 years. Enclosed as Appendix A and Appendix B
are the table of contents for the two components of the ARC Notebook: 1.) 1968-2000, and 2.) 2001-
2005.
Community Cable Television
The communications via community television regarding airport issues has dramatically increased with
the implementation of Your Town News. For example, over the past year, there have been numerous
Your Town News stories on topics including the FAA Reauthorization Legislation, the future impact of
Runway 17/35, compliance of the FAA/MAC within the Eagan/Mendota Heights, etc. A focused cable
story was also completed on the joint meeting held with the ARC, MAC, and FAA regarding Corridor
compliance.
In order to continue communicating airport related items via public/government access television, the
following initiatives are currently underway or proposed in 2004-2005:
• Access to Democracy-Lance Staricha, 2003-2004 ARC Chair was interviewed in February of
2004, in which he discusses the impact that Runway 17-35 will have on the Eagan community.
• Access to Democracy---Chuck Thorkildson, 2004-2005 ARC Chair, follow up show regarding
the impact of the runway and ways for the citizens to be involved in MAC open houses and
discussions regarding the Part 150 Program.
• Per the Council's request, more frequent airing of ARC meetings are now occurring.
• Increased character generation to allow for banner messages regarding the opening of the new
runway and other airport related topics.
• Continued Your Town News stories, particularly focusing on the opening of the new runway
(e.g. Continuous "Countdown to the Runway" segments)
• Inside Eagan-Mayor Pat Geagan could use Inside Eagan as a forum to discuss the impact of
the new runway and the overall impact of the airport on the community. Chad Legve, MAC
Manger of the Aviation Noise and Satellite Program, and Cindy Green, FAA Tower Manager,
are two potential guests to be interviewed.
• "Countdown to the Runway" page on Channel 16-provide monthly updates on the timeline
for the opening of the new runway, and places to go to learn more about the new runway.
Experience Eagan Newsletter
The ARC has been very active in 2003 in submitting recommendations for newsletter articles
regarding airport issues. With the opening of the new runway in Fall of 2005, newsletter articles will
continue to be a critical element of the ARC Communications Plan. Experience Eagan article topics
that have appeared in 2003-2004 editions include: 1.) the plan to open to Runway 17/35 and the
resulting impact on the community; 2.) the proposed flight tracks off of Runway 17/35; 3.) Where an
Eagan resident can go to experience comparable noise they will experience when the new runway
opens; and 4.) How airport noise is measured. Also, each article has included who residents should call
with fizrther questions (i.e. Dianne Miller, Assistant to the City Administrator, or MAC Noise staff).
'l~J
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 4
The following topics are proposed to be included in 2004-2005 Experience Eagan newsletters:
• How the new runway will impact specific neighborhoods (e.g. show a map and matrix of a
select group of neighborhoods-what DNL contour do they fall in, how may flights per day can
be expected, and location to observe comparable noise)
• 2007 Noise Contours-as part of the MAC's Part 150 submittal to the FAA, which is currently
being updated, draft noise contours were released in February 2004. A newsletter article was
included in the April/may edition to make residents aware of the proposed contours and the
effect the contours could have on their homes.
• Countdown to the Opening of the Runway-regular text box showing the length of time before
the new runway opens, and who people should contact with questions.
• Invitation for Eagan residents to join the MSP Noise News mailing list-MAC has granted
permission for the City to provide contact information via the newsletter to get on MAC's MSP
Noise News mailing list
• The tools available on MAC's web site-walk through how to use the technology available
• Publish MAC's Noise Hotline telephone number and MAC rules for night flights
• Communicate the value of the City's location to the MSP Airport-e.g. Contributes more than
$6.4 billion in the economy, supports more than 100,000 jobs in region, and as home to
Northwest and Mesaba Airlines, these companies provide over 1,700 jobs in Eagan alone.
IV. Citv Web Site
The following Web capabilities are currently available on the City's Web Site:
• Link to the MAC website
• The ability to electronically file a noise complaint and directions as to how to leave a noise
complaint on the MAC Noise Hotline
• Flight track map for Runway 17-35
• Map of the draft 2007 Mitigated Noise Contours (and link to tool to determine where an
address is located in proximity to the 60-65 contours)
• Information regarding the ARC, how to apply for the ARC, and ARC meeting times
• ARC minutes, agendas, and updates on airport issues currently being addressed by the ARC.
The following are proposed future links and capabilities to be included on the City Web Site:
• Distribution lists for those interested in receiving ARC minutes and airport issue updates
• Link to the Joint Airport Zoning Board amended zoning ordinance
• Link to the City's Aviation Section of the Comprehensive Guide Plan
~1P
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 5
V. Community Outreach
Given the impact that aircraft noise can have on the citizenry of Eagan, the ARC recognizes the need
for proactive community outreach. The ARC recommends that the following outreach methods be
utilized during 2004-2005.
Quarterly Direct Mailings beginning in Fa112004 (to be sent to the approximate 25,000 households in
Ea an
It is the recommendation of the ARC that a brochure be developed to focus primarily on the
opening of the north South Runway. The brochure could be developed to answer questions
about the North/South Runway using the concept of "who, what, where, why, and how". The
brochure could also include information about where residents can go to learn more about the
runway, who to call with questions or concerns about current airport noise, and Web links to
maps and noise contours.
One or two inserts to be included in the Experience Eagan newsletter, which could include a
map showing the areas of Eagan that will be most impacted by the new runway.
One or two inserts to be included in residents' utility bills.
Community Forums/Open Houses
• Host approximately 10-12 community forums/open houses from September 2004-July 2005 to
focus on the impact of Runway 17/35 and to offer a forum to discuss general airport issues
within the Community.
• The Open Houses/Community Forums shall be held at elementary schools within the
community in order to tailor the presentation to the residents' specific location within the
community.
• At least one community forum shall be held in Northeast Eagan to discuss: l .) the
Eagan/Mendota Heights Corridor; 2.) Who residents should contact with questions or concerns
about noise; 3.) Nighttime operational procedures off the parallel runways; and 4.) How the
new runway will impact flight traffic in northeast Eagan.
• One or two forums shall be held at City Hall or the Eagan Community Center to provide a
broad overview on the impact of Runway 17/35 and to provide general information to the
attendees regarding airport issues. The general presentations serve as a "catch all" for those
who cannot attend the forum held at the elementary school closest to their home.
• The format of the community forums/open houses shall be: 1.) 20-minute presentation by the
MAC and/or City staff regarding the impact of Runway 17/35; 2.) 20-minute group question
and answer session; and 3.) Conclude with an open house atmosphere where people could view
flight track and noise contour maps, view the tools available on the MAC and City Web sites,
and ask questions of City and MAC staff.
• A specified number of the community forums/open houses will be video taped in order that
replays could be shown on the City's cable channel 16.
• The schedule for the community forums/open houses shall be advertised in the Experience
Eagan newsletters, local newspapers, cable television, and the City Web site.
• A sign-up sheet for residents wanting to join the future City of Eagan "airport issues" a-mail
distribution list will be available at each of the community forums/open houses.
~z
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 6
VI.Other Communications Onnortunities
• 4th of July parade-distribute brochures/flyers regarding airport issues, Runway 17/35, and
upcoming community forums.
• Make "airport issue" brochure available at City events and City venues, including City Hall, the
Community Center, Cascade Bay, and the Civic Arena.
• Include "airport issues" brochure in New Resident Welcome packets
• Invite representatives from Northwest and Mesaba Airlines to dialogue with the ARC as to how
communication between the two businesses and the City of Eagan can be strengthened.
• Continue to educate realtors regarding airport issues and the impact of Runway 17/35 via the
Realtor's Forum
• Serve as a resource to the NDC Chambers of Commerce to address airport related questions of
Eagan businesses.
• Communicate achievements and efforts of the City and the ARC through Eagan's weekly
newspapers (e.g. Eagan Thisweek and Sun Current)
• Advertise and promote the attendance of Eagan residents at MAC open houses pertaining to the
Part 150 process.
• Monitor and communicate the discussions and recommendations of the MSP Noise Oversight
Committee (NOC), on which the City of Eagan serves as one of six community members.
Invite residents to attend the NOC meetings, which take place at the MAC general offices, and
are scheduled for the third Thursday of the month at 1:30 p.m.
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 7
Appendix A
Eagan Airport Relations Commission ("ARC")
Information and Communication Notebook
1968 - 2000
Table of Contents
(02/05/04)
(• denotes a discrete document)
Section 1 Mission Statements for ARC
(None)
Section 2 Organization and Personnel Directories
(None)
Section 3 ARC Goals
• Airport Issues Matrix
Section 4 Historical Synopsis
• Historical Synopsis from Chair/Com. Schlax
Eagan/Mendota Heights Corridor (1968-1993)
City of Eagan (1854-2000)
ARC Events (198_ - 1996)
Reading/Research Articles (1994-1995)
ARC Meeting Topics (1994-1996)
Noise Abatement Departure Profiles (1970-1996)
• Eagan Position Paper (12 appendices)
Eagan-Mendota Heights Corridor, Development + Refinement
Section 5 City Positions & Related
• Comments on "Part 150" Update for MSP
River Visual Approach
Airspace Redesign Study for MSP
Advocate Runway 12R for "Crossing in the Corridor"
Low Demand Flight Tracks
Inequitable Redistribution
New Measurement Criteria
Phased-In Use of 17/35
(1999)
(1970-1987)
(Nov., 2000)
~9
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 8
ANOMS Towers
Technical Correction to Document
• Letter to Bloomington on Low Demand Flight Tracks (Aug., 2000)
Section 5 City Positions & Related (continued)
• Letter to MAC on Low Demand Flight Tracks (Aug., 2000)
• Summary Document (June, 2000)
Runway 17135 Flight Tracks
Runway 17/35 Low Demand Flight Tracks
Runway Use System ("RUS")
Phased Use of Runway 17/35
Airport Legislation
Part 150 Land Use and Noise Abatement Recommendations
"Close-in" Versus "Distant" Departure Procedures
• Comments on Hoffman Homes Development in Mendota Heights (Oct., 1999)
• Legal Issues of Corridor Enforcement (Undated)
• Letter to MAC on Ground Noise (Oct., 1998)
• Corridor Enforcement History (May, 1996)
• Possible Topics for Multi-City Collaboration (Undated)
• "Dual Track" Airport Planning Position (Dec., 1995)
• ARC "Dual Track" Airport Planning Study & Recommendations (Nov., 1995)
• Dakota County Opposes Relocation and/or Landbanking (Sept., 1995)
• Dakota County Considers "Dual Track" Position (Sept., 1995)
• ARC Operations Subcom.: Issues for Legislative Consideration (c. 1995)
• Jet Fuel Fallout over City (July, 1995)
• Property Tax Treatment of Noise Insulation Home Improvements (Mar., 1994)
• Met Council Land Use Planning Standards (Jan., 1994)
• "Dual Track" Environment Document Comments (Dakota County) (Nov., 1993)
• SMACC Newsletter (undated)
Section 6 ARC Communication Plans and Documents
(None)
Section 7 Technical Reports
• Q-Jet Noise Suppression Equipment by Westinghouse (May, 1994)
Section 8 MAC Documents
• Low Frequency Noise Policy Committee Report (undated) (2000)
• Resolution Supporting Eagan/Mendota Heights Corridor (Feb., 2000)
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 9
• Letter from Burnsville Against Consolidation of 17/35 Flight Tracks (Jan., 2000)
• Review of Met. Council Landuse Noise Compatibility Guidelines (Dec., 1999}
• Contract with Minneapolis on Construction of 3rd Parallel Runway (Nov., 1998)
• MAC Biennial Report (1995-1996)
• Contract with Mendota Heights on Construction of 3rd Parallel Runway (Dec., 1996)
• Summary of Noise Mitigation Recommendations (Part 150) (Oct., 1996)
• Airport Factsheet 101 -MSP Int'1 Airport (Aug., 1996)
• Social Survey of Community Preferences for Aircraft Noise Mitigation (Aug., 1996)
• Airport Factsheet 106 -Metropolitan Aircraft Sound Abatement Council (Jan., 1996)
• Response to Eagan Citizens Airport Noise Committee (Aug., 1995)
• MAC Overview: MSP Departure Corridor (Dec., 1994)
• RUS Considerations & Crosswind Runway Usage (June, 1994)
(Above three documents reference 1994-1994 Corridor Refinements)
• State Report -MAC Aviation Noise Program (1993)
• Airport Factsheet 102 -Holman Field (May, 1992)
• Airport Factsheet 105 -New Generation Aircraft (Jan., 1991)
• Airport Factsheet 103 -Noise Abatement Policies at MSP Int'1 Airport (Undated)
• FAR Part 150 Noise Compatibility Plan (Draft) (March, 1986)
Section 9 MSP Joint Zoning Board
(None)
Section 10 Metropolitan Council Documents (and related)
• City of Bloomington Comprehensive Plan (c. 2000)
• Minneapolis Resolution on Priorities for Sound Insulation Expenditures (Apr., 2000)
(Above document is on back of last page of prior item.)
• Principles & Concepts of MSP Communities Collaborative Efforts (c. 1996)
• City of Mendota Heights: MSP Airport Noise Mitigation Needs (c. 1995)
• Airport Area Community Protection Package (Draft) (July, 1995)
Section 11 State Documents
• Governor's Airport Community Stabilization Funding Task Force (Draft) (c. 1999)
Section 12 Federal Documents
• FICAN: Research into Effects of Aircraft Noise on Classroom Learning (Sept., 2000)
(Source: Federal Interagency Committee on Aviation Noise)
• FAA Proposed Aviation Noise Abatement Policy 2000 (July, 2000)
• RE: 1990 Airport Noise & Capacity Act (c. 1994)
~r
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 10
(Excerpt: Fed. & State Coordination: Aviation Noise Policy & Regulation)
(Source: Administrative Law Review)
Section 13 Airports Council International -North America
(None)
Section 14 National Organization to Insure aSound-Controlled Environment (NOISE
• Use of Passenger Facility Charges for Noise Mitigation Projects at 65 US Airports (June,
2000)
• Air Transportation Environmental Issues (1999)
• Noisy Skies handouts (Undated)
Section 15 Air Cargo Resources
(None)
Section 16 Other Information & Reports
• Airport Noise Impacts on Housing Values (Aug., 1995)
• Whose rules govern environment around airports (July, 1994
(Source: Minneapolis SW Journal article)
Sd
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 11
Appendix B
Eagan Airport Relations Commission ("ARC")
Information and Communication Notebook
Table of Contents
2001 -- Apr., 2004
(02/28/04)
(• denotes a discrete document)
Section 1 Mission Statements for ARC
• Draft Proposal (May, 2003)
• Proposed (2002)
Section 2 Organization and Personnel Directories
• ARC Address and Phone List (April, 2003)
• Directory (Jan. 1, 2003)
ARC & ARC Subcommittees
Neighboring Cities
MAC
FAA
Airport-Related Businesses
Dakota County
Met Council
Regional Airport Citizen Organizations
State Government
Federal Government
MSP ATC
MSP FAA
Section 3 ARC Goals
• Minutes from ARC Special Meeting (Apr., 2003)
• Agenda for Goal-Setting Meeting (Mazch, 2003)
• Communication Planning Matrix (Oct., 2002)
• Summary of Goal-Setting Meeting (Apr., 2002)
• Summary of 2001 Goals (May, 2001)
• Minutes of Special Meeting (Apr., 2001)
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 12
Section 4 Historical Synopsis
(None)
Section 5 City Positions & Related
• Draft 2007 Noise Contours Released- Experience Eagan Newsletter (Mar., 2004)
• Runway Will Increase Noise in Eagan -Experience Eagan Newsletter (Jan., 2004)
• Citizen Website Regarding Noise Issues (Undated)
• How the Airport Impacts Eagan -- Experience Eagan Newsletter (July, 2003)
• Letter to MAC on operations data for Part 150 Forecast Update (May, 2003)
• Letter to MAC on completion of 1996 Sound Insulation Program (May, 2003)
• Letter to MAC on Establishment of Noise Oversight Committee(unsign ed) (Feb., 2003)
• Letter to MAC on Proposed Zoning Ordinance Amendments (Oct., 2002)
• Resolution Supporting H.F. 2568 (Making MAC a "state agency") (Feb., 2002)
• Retention of Noise Attorney by City Council (no document) (Dec., 2001)
• City Calls for Support of NWA & Impacted Employees (Press Release) (Sept., 2001)
• NWA Impact on Eagan (Sept., 2001)
• RE: 2005 DNL 64-60 Sound Insulation Program (June, 2001)
• Q&A from City Community Services Open House (May, 2001)
• Letter of Support for City's Comments on Part 150 (Sen. Wiener) (May, 2001)
• Press Release (Rep. Wilkins) State House Passes HF1236 (Apr., 2001)
(Summary: Appointees to MAC will require legislative consent)
• Summary of HF1451 (Funding for Airport Impact Mitigation) (March, 2001)
• Formation of Citizens Group (Chair Gladhill) (March, 2001)
• Letter & Resolution on Sound Insulation Options for 2005 DNL 60-64 (March, 2001)
• Eagan City Council 2001-2002 Strategic Plan
(See: #3 Actively pursue measures to mitigate the adverse effects of airport noise on the
City of Eagan. "Citizens may anticipate the hiring of a noise attorney and the
development of an anti-fanning citizens group; the Airport Relations Commission has
been expanded to respond to increased need in the community.")
• City's Land Use Goals & Policies: Aviation & Airports (Feb., 2001)
Section 6 ARC Communication Plans and Documents
• Data on Cable TV viewers and information on Your Town News (May, 2003)
• 2002-2003 Communications Program (June, 2002)
• Communications Plan Outline (May, 2002)
• Current State of Aviation in America & Locally (Cable TV tape,'/2 hour) (Sept., 2001)
(Above item not included in notebook.)
• The Airport and It's Noise, for Eagan Residents (Cable TV draft script) (June, 2001)
~~
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 13
• The Airport and You (Cable TV draft script)
• The Airport and You (Cable TV draft script)
Section 7 Technical Reports
• Quiet Climb System (Boeing Corp.)
• MAC Monthly Summary of Operations
• (Summary of national) Airport Reports (source: NOISE?)
• What Is Hearing Loss? (Mayo Clinic website)
• Summary of Noise and Operations by ARC Com. Cook
Section 8 MAC Documents
• MSP Noise News
•Memo -Part 150 Update: Data Revision
• Memo -Revision to 2004-2005 Capital Improvement Program
(Two documents above are back to back on same page.)
• Approved 2004 Capital Improvement Program
• 2004-2010 Capital Improvement Program Environmental Review
• Noise Oversight Committee 2004 Work Plan
• 14 CFR Part 150 Study Update Public Open House Report
• Noise Oversight Committee Meeting (Minutes)
(with Revised Part 150 Update Schedule)
• MSP Noise News
• 2004 Capital Improvement Program
• Noise Oversight Committee -- Part 150 Study Update
• Memo - INM Input Data for 2003 Part 150 Update
• Letter to Eagan -Questions Regarding Corridor
• Part 150 Sound Insulation Construction Specifications, Appendix B
• MSP Noise News
• Eagan/Mendota Hgts. Departure Corridor Analysis
• Technical Advisors Report
• MSP Noise News
• EA for Departure Procedures off Runway 17
(Draft PDF doc. on CD-ROM)
• 2003-2009 Capital Improvement Program Environmental Assessment
• Preliminary 2003-2009 Captial Improvement Program
• MSP Aviation Noise Blue Ribbon Panel Report
(Regarding a New MSP Noise Oversight Committee Framework)
• Runway 17/35 Noise Information -General
• Runway 17/35 Future Noise Impact Information
• Runway 1735 Noise Information -Noise Abatement Measures
• MSP Noise News
(June, 2001)
(April, 2001)
(Jan., 2003)
(Dec. 2002)
(undated)
(June, 2002)
(March, 2002)
(Dec., 2003)
(Dec., 2003)
(Dec., 2003)
(Dec., 2003)
(Nov., 2003)
(Nov., 2003)
(Oct., 2003)
(Sept., 2003)
(Sept., 2003)
(Aug., 2003)
(Aug., 2003)
(Aug., 2003)
(July, 2003)
(July, 2003)
(June, 2003)
(Apr., 2003)
(Apr., 2003)
(Apr., 2003)
(Oct., 2002)
(Oct., 2002)
(Aug., 2002)
(June, 2002)
(May, 2002)
(May, 2002)
(May, 2002)
(Mar., 2002)
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 14
• Report Regarding MASAC (Dr. John Brandl)
• 14 CFR Part 150 Update ("Final Draft" PDF doc. on CD-ROM)
• Letter to City Addressing Questions on Sound Insulation
Section 9 MSP Joint Zoning Board
• Memo -Approval of Ordinance Amendments (1 exception)
• MSP Aircraft Accident Reports (ARC Comr. Schlax)
• MSP Runway Operational Changes Since 1984
Section 10 Metropolitan Council Documents (and related)
(Sept., 2001)
(Sept., 2001)
(April, 2001)
(Jan., 2004)
(May, 2003)
(May, 2002)
• Avaition Policy Plan Update 2000-2020, Report of the Advisory Task Force
Section 11 State Documents
(None)
Section 12 FAA & Federal Documents
• Air Traffic Operations in the Corridor (Sept., 2003)
• United States Code, Title 49, Chap B (Airport Development & Noise) (Sept., 2003)
• History of FAA Involvement in Noise Restrictions (2002)
(Source: BERRY Airport Permitting.ppt)
Section 13 Airports Council International -North America
• ICAO Agrees to Cut Aircraft Noise 10 Decibels (Jan., 2001)
• The Next Stage in Noise Abatement Policy (2001)
Section 14 National Organization to Insure aSound-Controlled Environment (NOISE
• Organization and Membership Information (c.2001)
• Passenger Facility Charges for Noise Mitigation at 65 US Airports (June, 2000)
Section 15 Air Cargo Resources
• Public/Private Proposal: International Air Cargo Distribution Center (Jan., 2003)
(Air Cargo Development Steering Committee)
5~
2004-2005 Eagan Airport Relations Commission 2-year Communication Plan
Page 15
• Air Cargo Guide (Listing of Twin Cities Air Cargo Association members) (2002)
• Summary of MSP Air Cargo Study by Com. Thorkilson (July, 2002)
• Economic Impact of the Greater Metropolitan Foreign Trade Zone (Apr., 2002)
(Anton, Lubov & Associates, Inc)
• MSP Air Cargo Study (SITA Logistic Solutions) (Dec., 2001)
Section 16 Other Information & Reports
• Nighttime Noise Restrictions at Airports in US (Feb., 2001)
(Source: CFAN, Seattle, WA)
s~