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01/18/2005 - City Council Regular...~ v ~; AGENDA x~t EAGAN CITY COUNCIL -REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING JANUARY 18, 2005 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. Recognition of the City of Eagan's Partnership with Lifeworks P 3 B. Retirement of Holly Duffy IV. CONSENT AGENDA /~ ~ A. APPROVE MINUTES p~.~- B. PERSONNEL ITEMS ~ f ~ C. CHECK REGISTERS /,n ~S' D. APPROVE transfer of Massage Therapy Establishment License ~~~~, E. APPROVE change in management on the on-sale Liquor License at the Lost Spur Golf Course, 2750 Sibley Memorial Highway. /~ F. APPROVE change in management on the off-sale 3.2 percent Malt Liquor License at Cub Foods, 1940 Cliff Lake Road /g' G. APPROVE change in business structure (ownership) of on-sale wine and 3.2 percent Malt Liquor License from Young Tai Lim (sole proprietor) to Hoban Korean Restaurant, Inc. (corporation) ~~H. RECEIVE bids and award Contract 04-OS (Well #20 -Pumping Equipment) I. Receive bids and award Contract 04-10 (North Water Treatment Plant -Landscaping) ~ J. RECEIVE bids and award Contract OS-03 (Well #21 -Drilling Pumping Equipment) P, y K. APPROVE change order #9, Contract 03-09 (Water Treatment Plant Expansion) ~~~ L. APP) OVE Project 908 and authorize preparation of plans and specifications (Pearlmont Heights - 30" trunk water main »a ~ M. APPROVE Resolution adding Spotted Knapweed to the list of prohibited noxious weeds in Dakota County ~3~N. APPROVE Final Plat- Hawthorne Ridge located by Highway 3 and Diffley Road ~3~0. APPROVE the renewal of a contract with Dakota County for STS (Sentence to Serve) services for 2005 and authorize the Mayor and City Clerk to sign associated documents ~3SP. APPROVE the renewal of a contract with Dakota County for trail grooming services for 2005 and authorize the Mayor and City Clerk to sign associated documents .36 Q. ACCEPT the donation of a temporary sales building from Keystone to be moved and used for storage purposes ~p3/I R. APPROVE change in management on the on-sale liquor license at Don Pablo's, 1280 Promenade Place V. PUBLIC HEARINGS ~,3 0 A. PROJECT 917, Coachman Road (Street Rehab) VI. CITY ORGANIZATIONAL BUSINESS /~ 5~ A. Acting Mayor VpS6 B. Official Legal Newspaper ~p (~ / C. City Council Meeting Schedule / 6 ~ D. + _ E Council Meeting Procedures t S di C i A i t 6 ~ . l ,, ppp ppo n men tan ng omm ttee s ~~ p F. Other City Council Committee Appointments VII. OLD BUSINESS VIII. NEW BUSINESS ~3A. PRELIMINARY SUBDIVISION -Opus Northwest LLC.A -Preliminary Subdivision (Cedar Bluffs Business Center) ~I}X. CAPONI PROPERTY ACQUISITION / CAPONI ART PARK UPDATE p~3X. NEW RUNWAY/AIRPORT UPDATE I XI. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE of 14.98 acres to create two lots on property legally described as Lot 3, Silver Bell Addition, and part of Outlot 2 Silver 9 Bell Addition in the SE '/. of Section 18. ~B. REZONING, PRELIMINARY SUBDIVISION, PRELIMINARY PLANNED DEVELOPMENT -Manley Land Development, Rezoning from A, Agriculture and R-1, Single family to PD, Planned Development and a Preliminary Planned Development and Preliminary Subdivision (Homestead Village) to create 18 lots and one outlot for atwin-home development up on 7.3 acres located at 500 Gun Club Road in the SE '/. of Section 36. /a~ C. PRELIMINARY SUBDIVISION -Wings Financial Credit Union - a Preliminary Subdivision (Wings Addition) to create two lots upon 3.3 acres located at 3240 Denmark Avenue, north ofByerly's legally described as Lot 1, Block 1, Olson-Burger Addition, in the SE '/< of Section 10. XII. ADMINISTRATIVE AGENDA ~IbII. ECONOMIC DEVELOPMENT AUTHORITY P * The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA') may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER B. ADOPT AGENDA ~ if ~ C. APPROVE MINUTES D. OLD BUSINESS E. NEW BUSINESS y~ ~ t~ S 1. CONTINUE Public Hearing to authorize eminent domain process (if necessary) of the Joos Electric / ~ property, 3980 Cedar Grove Parkway to May 17, 2005 F. OTHER BUSINESS G. ADJOURNMENT XIV. OTHER BUSINESS XV. VISITORS TO BE HEARD (for those persons not on the agenda) XVI. CLOSED SESSION XVII. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. City of Evan Mcmo To: HONORABLE MAYOR & COUNCILMEMBERS From: CITY ADMINISTRATOR HEDGES Date: JANUARY 14, 2005 Subject: AGENDA INFORMATION FOR JANUARY 18, 2005 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the January 18, 2005 City Council agenda, the following items are in order for consideration. Agenda Information Memo January 18, 2005 III. RECOGNITIONS AND PRESENTATIONS A. RECOGNITION OF THE CITY OF EAGAN'S PARTNERSHIP WITH LIFEWORKS SERVICES ACTION TO BE CONSIDERED: No formal action is required. FACTS: • Lifeworks Services is a private, nonprofit, 501(c)(3) organization serving people with disabilities and their families. • Lifework's mission is to serve our community and people with disabilities as we live and work together. • The City of Eagan has partnered with Lifeworks for the past 15 years on numerous projects, including many services offered by Lifeworks' clients to the Parks and Recreation department. • Representatives of Lifeworks Services will be present to provide a brief presentation highlighting the partnership between Lifeworks and the City of Eagan. Agenda Memo January 18, 2005 RECOGNITIONS AND PRESENTATIONS: B. Retirement of Holly Duffy There will be a brief recognition for Holly Duffy, Assistant City Administrator /Human Resources Director who is retiring as of January 28. She has been an employee of the City since July 18, 1979. Agenda Information Memo January 18, 2005 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the January 4, 2005 regular City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the January 4, 2005 regular City Council meeting are enclosed on pages S' through ~ ~ . MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota January 4, 2005 A regular meeting of the Eagan City Council was held on January 4, 2005 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Geagan, Councilmembers Carlson, Fields, Tilley and Maguire. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, City Planner Mike Ridley, Public Works Director Tom Colbert, City Attorney Mike Dougherty and Administrative Secretary /Deputy Clerk Mira McGarvey. OATHS OF OFFICE The Oaths of Office were administered to Councilmembers Tilley and Fields by Deputy Clerk McGarvey. AGENDA Councilmember Maguire moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 CONSENT AGENDA A. Minutes. It was recommended to approve the minutes of the December 13, 2004 regular City Council meeting and the December 13, 2004 special City Council meeting as presented. B. Personnel Items. 1. It was recommended to approve the hiring of Lawrence Pluta as a Street Maintenance Worker. 2. It was recommended to approve the hiring of Randy Boyden, Mike Boyer, Keith Wallace and Brad Champlin as part-time seasonal broomball/boot hockey officials. 3. It was recommended to approve the hiring of Bruce Berry, David Schomburg and Mike Kabakov as part-time seasonal basketball scorekeepers. 4. It was recommended to acknowledge that Iulie Strid was hired as Planning Aide in the Community Development Department. (approval was given on December 13, 2004) 5. It was recommended to appoint Lori Peterson, Human Resources Manager, as the City's Human Rights Officer and Americans with Disabilities Act Coordinator. 6. It was recommended to approve the 2005-2006 Collective Bargaining Agreement between the City of Eagan and the Clerical Bargaining Unit. C. Check Re isg ters. It was recommended to ratify the check registers dated December 16 and December 23 2004 as presented. D. Fee Schedule Amendment. It was recommended to amend the 2005 Fee Schedule to reflect a Police Contractual Security rate of $52.00 /hour + 5% administrative charge. E. Joint Purchasing.Agreement. It was recommended to approve the 8-City Joint Purchasing Agreement for Street Maintenance Contractual Services and authorize the Mayor and City Clerk to execute all related documents. F. Proiect 786. It was recommended to receive the petition and authorize the preparation of a feasibility report by the City Engineer for Project 786 (Denmark Avenue, Wescott Road to Crestridge Lane -Trail / Sidewalk Improvement). G. Project 911. It was recommended to receive the Draft Feasibility Report for Project 911 (Berkshire Ponds / Safari 2"d -Street Improvements) and schedule a public hearing to be held on February 1, 2005. H. Project 920. It was recommended to approve a Traffic Control Signal Agreement for Project 920 (Lone Oak Road /Neil Armstrong Boulevard Intersection -Traffic Signal Improvements) with the Dakota County Transportation Department and authorize the Mayor and City Clerk to execute all related documents. I. Easement Vacation. It was recommended to receive the petition to vacate public drainage and utility easements on Lot 7, Block 1, McCarthy Ridge and Lot 19, Block 3 Oslund Timberline and schedule a public hearing to be held on February 1, 2005. J. Contract 03-08. It was recommended to approve the final payment for Contract 03-08 (Thresher Fields - Park Development) in the amount of $31,725.56 to Imperial Developers, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. S Eagan City Council Meeting Minutes January 4, 2005 Page 2 ~R~ FT K. Project 918. It was recommended to receive the draft feasibility report for Project 918 (Pilot Knob Road, Central Parkway to Lone Oak Road -Street and Traffic Signal Improvements) and schedule a public hearing to be held on February 1, 2005. L. Janitorial Contract. It was recommended to approve the renewal of a one year contract with Lifeworks Services Inc. for the provision of limited janitorial services in designated park buildings, and authorize the Mayor and City Clerk to execute the appropriate documents. M. Program Agreement. It was recommended to approve the renewal of the Heart Healthy Living Program Agreement for Eagan Community Center. N. Cascade Bay Pool Repair. It was recommended to approve the plans and specifications and authorize the advertisement of bids for pool repair work at Cascade Bay. O. Sam's Club Grant. It was recommended to approve acceptance of an $875 grant from Sam's Club. P. American Heart Association Grant. It was recommended to approve acceptance of a $3,400 grant from the American Heart Association. Q. Agreement -Medical Direction. It was recommended to approve an agreement for medical direction between HealthEast Transportation, Inc. and the City of Eagan. R. Special Council MeetinQS. It was recommended to schedule special City Council meetings for January 11, 21, 22 & 25, 2005. Motion was made by Maguire, seconded by Tilley to approve the Consent Agenda as presented. Aye: 5 Nay: 0 PUBLIC HEARINGS VARIANCE TO EXCEED THE 20 PERCENT BUILDING COVERAGE MAXIMUM FOR A PORCH ADDITION LOCATED AT 1480 PINETREE PASS DAVID AND LISA ZOE City Administrator Hedges introduced this item regarding a request for a variance to exceed the 20 percent building coverage maximum by 2 percent for a porch addition to the principal structure at 1480 Pinetree Pass. City Planner Ridley gave a staffreport. David Zoe, applicant, discussed the requested variance stating the porch will add privacy to his property from the adjacent development to be built. Mayor Geagan opened the public hearing. There being no public comment, he closed the public hearing and turned discussion back to the Council. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Variance to exceed the 20 percent building coverage maximum by 2 percent for a porch addition to the principal structure at 1480 Pinetree Pass subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The variance only applies to the covered porch addition proposed with this request (15 feet by 30 feet on the south side of the house). OLD BUSINESS PRELIMINARY SUBDIVISION (PEARLMONT HEIGHTS) TIM BOHLMAN City Administrator Hedges provided background information regarding a request for a rezoning of 12.44 acres from R-2 Residential Double to PD, Planned Development, a Preliminary Subdivision to create 51 lots, and a Planned Development to create 24 twinhomes with reduced setbacks on property located at 1565 and 1535 Violet Lane. This item was continued from the December 13, 2004 Council meeting to allow time for Council's and Public Work's 6 Eagan City Council Meeting Minutes January 4, 2005 Page 3 ~~' l r /~ T concerns about design, setbacks and lot coverage to be addressed. City Planner Ridley discussed the revised site plan. Councilmembers, staff and the applicant, Tim Bohlman, discussed the revised plans. Councilmember Fields moved ,Councilmember Tilley seconded a motion to approve a Rezoning of 12.44 acres from R-2 Residential Double to PD, Planned Development, for property located at 1565 and 1535 Violet Lane in the NE '/< of Section 16. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Preliminary Subdivision (Pearlmont Heights) of 12.44 acres to create 51 lots, for property located at 1565 and 1535 Violet Lane in the NE'/< of Section 16, subject to the following conditions: Aye: 5 Nay: 0 1. The property shall be platted. 2. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards as part of this development. 3. The existing home and outbuildings shall be removed prior to development. 4. If the developer petitions the city for the water main extension project, the public improvement project shall be approved by the City Council prior to final subdivision approval. 5. The developer shall construct an outlet skimmer structure on the existing storm sewer pipe, in accordance with City engineering standards. 6. The public trail between Lots 14 and 15 shall be constructed by the developer with the development and prior to issuance of building permits for Lots 14 and 15. 7. The developer shall provide public trail easement over the proposed trail between Lots 14 and 15, prior to final subdivision approval, in a form acceptable to the City Attorney. 8. A temporary sign depicting the trails existence on Lot 14 and 15 is required by the developer. 9. The development shall be responsible for a cash park dedication. 10. The development shall include a 20' wide access/trail easement extending north and south from the curb line to the property line between lots 14 and 15, dedicated to the City. 11. A 10' wide bituminous trail extending the length of the easement, built in accordance with City standards, shall be installed by the developer in the easement between lots 14 and 15, prior to any construction on lots 14 and 15. 12. The development shall be responsible for a cash trails dedication, minus a credit of $1800 for the installation the trail in between Lots 14 and 15. 13. The applicant shall fulfill required tree preservation mitigation through the installation ofone-hundred two (102) Category B trees, or an equivalent combination of Category A and Category C trees. 14. Tree protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site and off-site (i.e. park trees). 15. The applicant shall contact the City Forestry Division and set up apre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 16. The development shall meet the City's water quality requirements by creating a set of three stormwater treatment ponds. The stormwater treatment ponds should be constructed according to NURP standards with maximum depths of 6 feet, 10: l aquatic benches from normal water levels, and outlet structures acceptable to the City Engineering Division. 17. A homeowner's association document shall be submitted prior to Final Subdivision approval subject to the City Attorney's review. All common areas shall be conveyed to the homeowner's association. 18. All common area, retaining walls and signage shall be maintained by the homeowners association. 19. The monument sign shall meet City Code requirements. 20. Maximum of 20 percent lot coverage as presented at the January 4, 2005 Council meeting. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Planned Development to create 24 twinhomes (48 units) with reduced setbacks on property located at 1565 and 1535 Violet Lane in the NE'/< of Section 16, subject to the following conditions: Aye: 5 Nay: 0 7 Eagan City Council Meeting Minutes January 4, 2005 Page 4 RAFT 1. The applicant shall enter into a Preliminary Planned Development Agreement with the City that shall be recorded at the Dakota County Recorder's Office. 2. The applicant shall enter into a Final Planned Development Agreement with the City. The following exhibits are necessary for the Agreement: • Final Site Plan • Final Building Elevations Plan • Final Tree Preservation Plan • Final Landscape Plan • Final Lighting Plan • Final Signage Plan STEEPLECHASE ENVIRONMENTAL ASSESSMENT WORKSHEET City Administrator Hedges introduced this item regarding the potential need for a Steeplechase Environmental Impact Statement (EIS) for the Diamond T property located in south-central Eagan. He recommended that this item be combined with the following item related to the Steeplechase Development. City Planner Ridley provided information regarding the Steeplechase proposal and the EAW. Beth Bartz, SRF, highlighted the process and the purpose of the EAW. She stated that SRF and City Staff believe an EIS is not warranted. Four residents spoke regarding the EAW, inquiring about the demolition debris on the property, if tests were conducted after the EAW was ordered, sequencing of the wetland, and the storm water report. Jennifer Force, Braun Intertec, the developer's consultant, and George Kinney, Dakota County Environmental Division and City Planner Ridley addressed the concerns of the residents. Councilmembers held a brief discussion and agreed the EAW was very thorough and saw no need or benefit of an EIS. Councilmember Maguire moved, Councilmember Tilley seconded a motion adopt a Negative Declaration on the need for a Steeplechase Environmental Impact Statement (EIS) for the Diamond T property located in south-central Eagan in the SE '/< of Section 33. Aye: 5 Nay: 0 REZONING, PRELIMINARY SUBDIVISION, PRELIMINARY PLANNED DEVELOPMENT (FORMER DIAMOND T SITE) TOLL BROTHERS City Administrator Hedges provided background information regarding this request for a rezoning of 37 acres, a Preliminary Subdivision, variance, preliminary planned development and wetland replacement plan for property located at 4889 Pilot Knob Road. City Planner Ridley discussed the proposed rezoning and development. Joey Zorn, Toll Brothers, made a presentation regarding the proposal. Ten residents spoke expressing their concerns in regard to adverse effects on the ponds and who would be responsible, a conservation easement, loss of trees, density of the project and the need for townhomes more conducive to senior citizens, increased traffic, hours of construction, the extension of Wellington Way and the lack of notification to homeowners that Wellington Way could potentially be extended; and devaluation of homes that would no longer be on a cul-de-sac. City Planner Ridley, Public Works Director Colbert and the developer responded to the questions of the residents. Councilmembers, staff and the developer's design engineers held a discussion which included a concern over oak wilt, topography and elevations, wetland sequencing requirements and off site wetland banking. Other issues discussed included the density of the project, private vs. public streets and on street parking. It was the consensus of the Council that the project as presented was not acceptable. Tim Keane, representing the developer, requested the item be continued to the February 1, 2005 Council meeting to allow time for modifications to be made to the plans. 8' Eagan City Council Meeting Minutes /~~ January 4, 2005 ~L./ ~ r Page 5 /~ Councilmember Fields moved, Councilmember Tilley seconded a motion to continue consideration of a Rezoning, Preliminary Subdivision, Planned Development and wetland replacement plan for property located at 4889 Pilot Knob Road to the February 1, 2005 Council meeting. Aye: 5 Nay: 0 NEW BUSINESS PLANNED DEVELOPMENT AMENDMENT -SAM'S CLUB CORE STATES ENGINEERING City Administrator Hedges introduced this item regarding a planned development amendment to allow a motor fuel station at Sam's Club at 3035 Denmark Avenue. City Planner Ridley gave a staffreport. Public Works Director Colbert discussed traffic circulation options. Dave Sellergren, representing Sam's Club, discussed plans that had been revised from a similar request to add a motor fuel station to this site in 2003. He reviewed two options for re-configuration of the entrance and stated they prefer option two which provides for the separation of incoming and out-going traffic by creating a driving lane solely dedicated to inbound traffic from Denmark Avenue to the north side of the parking lot, away from the main entrance of the building. Councilmembers discussed eliminating additional parking spaces and adding more green area and landscaping. Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve a Planned Development Amendment to allow motor fuel station on Lot 3, Block 1, Eagandale Center Industrial Park No. 9, subject to the following conditions: Aye: 4 Nay: 1 Maguire opposed Option two -deletion of three parking spots. 1. An Amendment to the Planned Development Agreement shall be executed and recorded against the property at the Dakota County Recorder's office. 2. Other than motor fuel, no goods shall be sold nor services provided at the motor fuel facility. 3. There shall be an attendant at the fueling facility at all times during operating hours. 4. The applicant shall provide atwo-way drive aisle modified according to option two as presented by the applicant. 5. The final site lighting plan shall show site lighting for the entire area of the motor fuel facility, including any additional free standing or building mounted fixtures. Any new free-standing or building mounted fixtures shall match existing lighting on the site. Site lighting shall not exceed one footcandle at the property line, and shall be shielded and downcast so the source of light is not visible from offthe property. 6. The motor fuel facility shall operate only between the hours of 6:00 a.m. and 9:00 p.m. Monday through Saturday, and 9:00 a.m. and 7:00 p.m. Sundays. 7. The final landscape plan shall include contour lines and be singed by a registered landscape architect or certified nurseryperson. 8. The proposed motor fueling facility shall be constructed of rockface block, brick and stucco materials to match the existing building and shall be consistent with the elevations shown on he plans dated January 6, 2003. 9. Canopy signage is allowed on two elevations only. 10. Advertising and name signage shall not be allowed on the fuel pumps or pump islands. 11. This Amendment is intended to supplement and amend the existing Planned Development Agreement. All other conditions and provisions of the existing Planned Development agreement shall remain in full force and effect. 12. Option two of the proposed plan shall be implemented, eliminating three parking spaces highlighted during the Council discussion on January 4, 2005. PLANNED DEVELOPMENT AMENDMENT (LOT 2, BLOCK 1, EAGANDALE OFFICE PARK 5TH ADDITION -EAGANDALE BUSINESS CENTER, LLC City Administrator Hedges introduced this item regarding a Planned Development Amendment and a Final Planned Development for multiple buildings on one parcel for afour-building 20-unit town office condominium development on Lot 2, Block 1, Eagandale Office Park 5`" Addition. City Planner Ridley gave a staff report. 9 Eagan City Council Meeting Minutes January 4, 2005 Page 6 BRA FT Council and the applicant discussed eliminating southern parking spaces by providing more proof of parking areas. Councilmember Fields moved, Councilmember Tilley seconded a motion to recommend approval of a Planned Development Amendment and a Final Planned Development for multiple buildings on one parcel for afour- building 20-unit town office condominium development on Lot 2, Block 1, Eagandale Office Park Sei Addition in the NW '/, of Section 3, subject to the following conditions: Aye: 5 Nay: 0 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. The Final Planned Development Agreement shall be recorded against the properly at the Dakota County Recorder's office prior to issuance of a building permit. 2. The following exhibits are required for the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations/Signage Plan • Final Landscape Plan • Final Site Lighting Plan 3. The site shall be developed in accordance with the above referenced final plans. 4. Prior to issuance of a building permit, the developer shall provide to the City a copy of the condominium association documents, in a form acceptable to the City Attorney, 5. The developer shall construct the modifications to Pond HP-8, in he northeast corner of the site, in accordance with City engineering standards. 6. The developer shall obtain a permit from the City to work within the easement area of Pond HP-8. The terms of such permit shall require the developer to have such work inspected by the City, construction escrow in an amount reasonably determined by the City, as-built plans, and financial guarantees for the proposed public storm sewer modifications. 7. The shared access to Lots 1 and 2 shall be reconstructed to provide for a single driveway opening with a maximum width of 30 feet onto Corporate Center Curve. 8. The developer shall prepare an ingress /easement for the shared access between Lots 1 and 2 for review and approval by the City Attorney prior to final subdivision approval. 9. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage requirements. 10. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 11. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. 12. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. 13. Occupant name Signage shall be limited to the monument sign only. 14. The monument sign shall be subject to the standards of the City Sign Code for size, setbacks, etc. 15. The existing off-premise monument sign at the east end of the site shall be removed prior to issuance of a building permit for this development. 16. Storage of all trash and recyclables shall be contained within the buildings. 17. All site lighting shall be shielded and directed downward so that the source of light is not visible from off the property. 18. This development is responsible for cash park and trails dedications payable at the time of building permit issuance at the rates then in effect. 19. Adding more proof of parking as modified by the Council at the January 4, 2005 Council meeting. ORDINANCE AMENDMENT -CITY OF EAGAN City Administrator Hedges introduced this item regarding an Ordinance Amendment to modify Chapter 11, Section 11.60, Subd 18 PD Planned Development District by requiring additional submittal requirements for a planned development. City Planner Ridley gave a staff report. /b Eagan City Council Meeting Minutes January 4, 2005 Page 7 ®R,q F ~- Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve an Ordinance Amendment to modify Chapter 11, Section 11.60, Subd. 18 PD Planned Development District by requiring additional submittal requirements and direct the City Attorney to prepare and publish the amendment to the legal newspaper. Aye: 5 Nay: 0 CAPONI PROPERTY ACQUISITION / CAPONI ART PARK UPDATE City Administrator Hedges and Councilmember Maguire provided an update on the Caponi property acquisition. Dick Scheifer, representing Mr. and Mrs. Caponi was present to discuss storm sewer charges. Mayor Geagan stated that issue would be taken up at asub-committee meeting. Bob McGillivary of Trust for Public Lane requested that the Purchase Agreement be signed prior to negotiations on the storm sewer charges in order to meet the January 5`'' deadline for funding. After discussion, Council agreed that the Purchase Agreement could be executed prior to negations on the storm sewer charges because all provisions of the agreement would have to be met prior to actual closing on the property. Councilmember Tilley moved, Councilmember Maguire seconded a motion to approve a Purchase Agreement for the Caponi property subject to review by the City Attorney and City Administrator. Aye: 5 Nay: 0 NEW RUNWAY /AIRPORT UPDATE City Administrator Hedges provided a brief update on the runway /airport issue. ADMINISTRATIVE AGENDA Information only was provided. The regular City Council meeting was recessed at 11:40 to convene a meeting of the Economic Development Authority. VISITORS TO BE HEARD There were no visitors who wished to be heard. ADJOURNMENT Councilmember Maguire moved, Councilmember Tilley seconded a motion to adjourn the regular City Council meeting at 11:45 p.m. Aye: 5 Nay: 0 Date Administrative Secretary /Deputy Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. // Agenda Information Memo January 18, 2005 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Mechanic-- ACTION TO BE CONSIDERED: To approve the hiring of Brian Thom as a Mechanic. Item 2. Retirement Resignation/Recognition Policy-- ACTION TO BE CONSIDERED: To approve the attached policy addressing long term employees resigning or retiring. FACTS: ^ In an effort to clarify current practice for resigning City employees with a significant number of years of service or for those employees retiring after a long career with the City, the Senior Management Team worked with Human Resources to develop the attached policy. ATTACHMENTS: Copy of the policy is included on page is CITY OF EAGAN EMPLOYEE RETIREMENT/RESIGNATION RECOGNITION POLICY When a City of Eagan employee resigns in good standing after fifteen years or more from service with the City of Eagan, the City shall: Include in the City Council packet, information regarding that employee's service record. Invite the employee to the City Council meeting for purposes of the Council recognizing the service of the employee. (The employee will not be required to attend the Council meeting if the employee does not wish to do so.) Prepare a City of Eagan tree Pogo plaque at the expense of the City, to recognize the employee's years of service, which will be presented to the employee at the employee's department's recognition event. The plaque may also be presented to the employee at the City Council meeting at which the employee is recognized. The public purpose for the preparation of the plaque is to recognize employees of long tenure for their years of dedicated public service to the citizens of the City of Eagan. Department recognition events shall be held at the discretion of each department and shall be individually planned and designed by the department. Expenses for any such event shall be the responsibility of that department's employees. Other employees may also contribute toward the event, but no expenses will be paid by the City. Other employment milestones are important to the City and will continue to be recognized at the annual employee recognition event: Lkp/recognition/retiremenf/resignation recognition policy /3 Agenda Information Memo January 18, 2005 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated December 30, 2004, January 6, 2005 and January 13, 2005 as presented. ATTACHMENTS: • Check registers dated December 30, 2004, January 6, 2005 and January 13, 2005 are enclosed without page number. /~f Agenda Memo January 18, 2005 CONSENT AGENDA: D. Transfer of Massage Therapy Establishment License ACTION FOR CONSIDERATION: Approve transfer of Massage Therapy Establishment License for Body Wellness Massage Center, 7410 Federal Drive, to Richard Beaumont. FACTS: • Richard Beaumont has recently purchased the Body Wellness Massage Center at 7410 Federal Drive. • All requirements of the application have been met. • A background check has been completed by the Police Department and they see no reason to deny the transfer of license to Mr. Beaumont. ATTACHMENTS: None ~S, Agenda Memo January 18, 2005 CONSENT AGENDA: E. APPROVE CHANGE IN MANAGEMENT ON THE ON-SALE LIQUOR LICENSE AT THE LOST SPUR GOLF COURSE, 2750 SIBLEY MEMORIAL HIGHWAY ACTION TO BE CONSIDERED: To approve a change in management on the on-sale liquor license for the Lost Spur Golf Course located at 2750 Sibley Memorial Highway. FACTS: • A change in management has occurred at the above referenced location. The new manager of the Lost Spur Golf Course, Geri Ann Lockrem, has completed the necessary forms and paid the appropriate investigation fee. • The Eagan Police Department has conducted an investigation of the new manager and finds no reason for denial. /6 Agenda Memo January 18, 2005 CONSENT AGENDA: F. APPROVE CHANGE IN MANAGEMENT ON THE OFF-SALE 3.2 PERCENT MALT LIQUOR LICENSE AT CUB FOODS, 1940 CLIFF LAKE ROAD ACTION TO BE CONSIDERED: To approve a change in management on the off-sale 3.2 percent malt liquor license for Cub Foods located at 1940 Cliff Lake Road. FACTS: • A change in management has occurred at the above referenced location. The new manager of Cub Foods, John Lee, has completed the necessary forms and paid the appropriate investigation fee. • The Eagan Police Department has conducted an investigation of the new manager and fords no reason for denial. /? Agenda Memo January 18, 2005 G. APPROVE CHANGE IN BUSINESS STRUCTURE (OWNERSHIP) OF ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSE FROM YOUNG TAI LIM (SOLE PROPRIETOR) TO HOBAN KOREAN RESTAURANT, INC. (CORPORATION) ACTION TO BE CONSIDERED: To approve a change in business structure (ownership) of on-sale wine and 3.2 percent malt liquor license from Young Tai Lim (Sole Proprietor) to Hoban Korean Restaurant, Inc. (Corporation). FACTS: In the fall of 2004, Young Tai Lim, owner of Hoban Korean Restaurant, changed the structure of his business from a sole proprietorship to a corporation. The resulting change added Eunjin Kim as the Vice President of the corporation. Young Tai Lim is the President of the corporation. The licensee name was changed from Young Tai Lim to Hoban Korean Restaurant, Inc. Staff became aware of this change during the license renewal process. The applicant has completed the appropriate documents and following staff's review they have been deemed in order for approval. /8 Agenda Memo January 18, 2005 H. CONTRACT 04-05, WELL #20 ACTION TO BE CONSIDERED: Information regarding the contract award for Contract 04-OS (Well #20) will be distributed to the City Council at the Council meeting on January 18, 2005. It is likely the Council will receive the bids and continue the contract award. FACTS: • Contract 04-OS provides for the installation of pumping equipment for the previously developed Well #201ocated next to the Central Park Pavilion shelter. • On December 13, 2004, the Council approved the plans for this Contract and authorized the advertisement for solicitation of competitive bids. • At 10:30 a.m. on January 13, formal bids were received for this project. A copy of the bid summary is enclosed. ISSUES: • Only one bid was received. The low bid from Encomm Midwest, LLC was more than 18% above the Engineer's Estimate. Staff is investigating the results of the bid. ATTACHMENTS: • Bid Summary, page O~(,J l9 JAN-14-20@5 11 26 Municipal Welt No. 20 Contract Na. 0405 Cfty Pro,~ect No. $11D Bid Date: Thursday, ,lanuary 33, 2005 Bid Time: 10:45 a.m. Firm Tota18_~, ai d EnComm Midwest. Inc $188,188.00 Wei! No. t0 Low Base Bid $189,189.00 Preliminary Re~art ..~~ $160,000 Dev +18.24% Engineer's E~. 'mate $160,000 ao P.03/03 °/s Dev +18.24% TDTAL P. 03 Agenda Information Memo January 18, 2005 Eagan City Council Meeting I. CONTRACT 04-10, LANDSCAPE & IRRIGATION NORTH WATER TREATMENT PLANT ACTION TO BE CONSIDERED: Receive the bids for Contract 04-10 (North Water treatment Plant -Landscaping and Irrigation) and award the contract to Wagner Sod Co. Inc., for the Base Bid in the amount of $232,394.11 and Alternate A-1 (Chain Link Fence) in the amount of $24,325.00, for a Total Contract of $256,719.11 and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 04-10 provides for the landscaping and irrigation improvements for the Central Maintenance Facility Campus associated with the North Water Treatment Plant expansion located at 3419 Coachman Road. • On December 13, 2004, the Council approved the plans for this Contract and authorized the advertisement for solicitation of competitive bids. • At 11:00 a.m. on January 13, formal bids were received for this project. A copy of the bid summary is enclosed. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The low bid from Wagner Sod Co. Inc., has been reviewed by the Public Works Department and found to be in order for favorable Council action. ISSUES: • Alternate A-1 provides for the installation of a 6' black vinyl chain link security fence along the northern boundary of the Water Treatment Plant adjacent to 81S` Street. Alt. A-2 provides for a decorative fence similar to what was installed along Central Parkway and Cedar Grove redevelopment as part of the streetscaping improvements. Alt. B provides for the installation of brick columns along 81S` St. matching the standard streetscaping columns as well. Alt. A-2 and Alt. B would result in an additional cost of $62,884.50 for continuing with the streetscaping theme along 81S` St., which is visible from Yankee Doodle Rd. The 81 S` St. entrance to the Treatment Plant site is a secondary access for deliveries. If the Council wants to continue with the previous streetscaping theme with this project, the Contract award should substitute Alt. 1 with both Alternates A-2 & B to the Base bid for a total award of $343,928.61. ATTACHMENTS: • Bid Summary, pagee~~ ~21 City of Ea~au NORTH WATER TREATMENT PLANT Landscaping & Irrigation Improvements Contract No. 04-10, Project No. 868 B EAGAN, MINNESOTA Bid Date: Thursday, January 13, 2005 Bid Time: 11:00 a.m. Contractor Base Bid Alt. Bid A-1 Alt. Bid A-2 Alt. Bid B 1) Wagner Sod Co. $232,394.11 $24,325.00 $56,379.50 $30,830.00 2) Hoffman & McNamara $232,837.00 $28,091.00 $61,442.00 $79,457.00 3) Peterson Landscaping $256,068.07 $25,176.00 $55,068.00 $38,465.00 4) Minnesota Valley Landscape $262,801.00 $24,472.00 $59,770.00 $52,229.00 5) Terra Services $268,437.00 $25,340.00 $58,412.00 $26,264.00 6) Friedges Landscaping $316,970.00 $26,097.00 $58,383.00 $50,000.00 7) Greenworks $335,982.00 $21,164.00 $49,448.00 $40,158.00 Engineer's Bid Received Engr Est Estimate January 13, 2005 Deviation Base Bid -Plantings, Patio & Site $325,494.70 $232,394.11 -28.6% Improvements Alternate Bid A-1 $19,392.00 $24 325.00 Chain Link Fencing +25.4% Alternate Bid A-2 $45,468.00 $56 379.50 Ornamental Fencing , +24.0% Alternate Bid B $19,000.00 $30 830.00 Masonry Columns +62.3% Total $409,354.70 $343,928.61 -16.0% The low bidder for the base bid is Wagner Sod Co. While Wagner's Base Bid is significantly lower than the Engineer's Estimate, the alternate bids were all higher than the Engineer's Estimate, although lower than most of the other bidders. (Alternate Bid A-1 is second lowest to Greenworks, Alternate Bid A-2 is third lowest behind Peterson &Greenworks, Alternate Bid B is second lowest to Terra Services) Staff has received other bids for the Alternate Bid improvements, separate from the landscaping, from the contractor for the water treatment plant expansion, as well as others. All of those bids have been significantly higher than the bids from Wagner Sod Co. With the Council's Base Bid award to Wagner Sod Co., staff finds the award of all of the Alternate Bids to Wagner Sod Co. to be in order for favorable Council action. as Agenda Memo January 18, 2005 J. CONTRACT OS-03, WELL #21 ACTION TO BE CONSIDERED: Information regarding the contract award for Contract OS-03 (Well #21) will be distributed to the City Council at the Council meeting on January 18, 2005. FACTS: • Contract OS-03 provides for the drilling and development of a 2"d well and the installation of related pumping equipment to be located at 3616 Ashbury Rd. (Well #11). • On December 13, 2004, the Council approved the plans for this Contract and authorized the advertisement for solicitation of competitive bids. • At 10:30 a.m. on January 13, formal bids were received for this project. A copy of the bid summary is enclosed. ISSUES: • There are some questions about the range of bid prices for the various drilling methods. Staff is investigating the results of the bid. ~3 Agenda Memo January 18, 2005 K. CONTRACT 03-09, CHANGE ORDER #9 (WATER TREATMENT PLANT EXPANSION) ACTION TO BE CONSIDERED: Approve Change Order #9 to Contract 03-09 (Water Treatment Plant Expansion) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 03-09 provides for the expansion and renovation of the existing north Water Treatment Plant located on Coachman Rd. This contract was awarded in July of 2003 and the construction is approx. 85% complete. • Change Order #9 consists of the following items (Note: Parts that result in no change to the contract amount are not listed here): o Part 4: The Fire Inspector required that all walls surrounding the ventilation shaft must be upgraded to a fire retardant rating. (ADD $3,402). o Part 6: Vertical mullions were added between the office walls and the exterior glass windows to close the open space and provide appropriate privacy. (ADD $919). o Part 7: Sound dampening insulation was added above the ceiling tiles between offices to provide appropriate privacy. (ADD $1,787) o Part 8: A unit heater had to be added to the mechanical and electrical room (ADD $4,499) o Part 10: The Fire Inspector required that all internal fire and smoke dampers must be connected to the control panel and fire alarm system. (ADD $9,830) o Part 11: This is a credit for the wrong sized containment basins installed in the chemical day tank storage room. With some minor modifications, they were made acceptable in lieu of having to remove and replace. (DEDUCT $1,500) o Part 12: Removal of the exhaust fan in the meter room that was not called out for on the plans. (ADD $829) o Part 13: Installation of a frame around the louver at the lower entrance door that was inadvertently omitted from the plan drawings. (ADD $1,009) o Part 14: Installation of the lintel over the vestibule entrance that was not identified in the structural drawings or listed on the material schedule. (ADD $968) o Part 16: Install a floor the membrane in the men's and women's locker room to prevent differential cracking. (ADD $610) o Part 17: Fabricae and install an elevated stand for the water heater situated above the sump drain in the janitors closet. (ADD $735) o Part 18: Install acoustical ceiling the in the controller's office closet. (ADD $158) a~ Agenda Memo January 18, 2005 K. CONTRACT 03-09, CHANGE ORDER #9 (WATER TREATMENT PLANT EXPANSION (Continued) FACTS: (cont.) o Part 21: Install stainless steel stop pins on the guide rails in backwash tanks to set the maximum mixer depth. (ADD $1,386 o Part 23: Remove existing vinyl wall covering in the old control room, repair walls and prep for new paint. (ADD $2,398) The net total of this change order is an ADD of $27,030 (0.18%) to the original contract amount ($14,620,958). If approved, the total of Change Orders 1-9 will be $431,917.02 (2.96%) All work and costs associated with this change order have been reviewed by the consultant and Public Works Dept. and found to be in order for favorable Council consideration. as Agenda Memo January 18, 2005 L. PROJECT 908/CONTRACT OS-06, PEARLMONT HEIGHTS TRUNK WATER MAIN IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the petition and authorize the preparation of plans and specifications by the City Engineer for Project 908/Contract OS-06 (Pearlmont Heights -Trunk Water Main Improvements). FACTS: • On January 10, 2005 City staff received a petition signed from Mr. Tim Bohlman, developer of the proposed Pearlmont Heights subdivision, requesting the construction of trunk water main improvements within the development site as a public improvement project. • The trunk water main improvements consist of construction of a 30-inch diameter pipe from Violet Lane to Lakeview Trail, and are necessary to provide adequate water distribution to a large portion of the City from the newly expanded North Water Treatment Plant. • The construction of this water main is in accordance with the City Water Supply & Distribution Plan (December, 1996) and necessary for the improved distribution of water throughout the City. The developer will also privately construct a parallel fl- inch water main for use by the development. Therefore, no lateral assessments are proposed to the development for the trunk water main improvements. • Based on the petition and no lateral assessment proposed to the development, it would be appropriate for the City Council to authorize the preparation of detailed plans and specifications for the construction of these public improvements. a~ Agenda Information Memo January 18, 2005 Eagan City Council Meeting M. NOXIOUS WEED-CITY OF EAGAN ACTION TO BE CONSIDERED: To approve a Resolution Petition to add Spotted Knapweed to the list of Prohibited Noxious Weeds in Dakota County. FACTS: - City Code prohibits noxious weeds on public and private properties. Code Enforcement staff enforces abatement of noxious weeds through notification to the property owner and contractual abatement processes. - Spotted Knapweed is a very aggressive plant that can take over a site in a couple of years, and infestations have been observed in Eagan as well as two other cities in Dakota County. - At a recent Dakota County Township Officer Association meeting, it was agreed to start a petition to add Spotted Knapweed to the Prohibited Noxious Weed list for Dakota County. - Before a noxious weed can be added to the Prohibited Noxious Weed list, there must be a majority approval of cites and townships with in Dakota County, a petition submittal to the Dakota County Board of Commissioners, and a review of the petition by the Minnesota Commissioner of Agriculture. - Dakota County Soil and Water Conservation District has circulated a petition for consideration by all 42 local government units within Dakota County. ATTACHMENTS: (2) Letter from Dakota County Soil Agricultural Inspector Todd J. Matzke, page Resolution Petition, page . ~~ DAKOTA COUNTY SOIL & WATER CONSERVATION DISTRICT Dakota County Extension and Conservation Center 4100 220th Street West, Suite 102 Farmington, MN 55024 Phone: (651) 480-7777 Fax: (651) 480-7775 www.dakotacou ntyswcd.org December 28, 2004 Local Weed Inspectors: RE: Local Weed Inspectors Training and Noxious Weed Resolution The Dakota County Soil & Water Conservation District (SWCD) will be conducting training for local weed inspectors at 10:00 am, February 16, 2005 at the Dakota County Extension and Conservation Center in Farmington, Minnesota. At this meeting we will be discussing changes to the Noxious Weed Law, duties of the Local Weed Inspector, duties of the County Agricultural Inspector, and a proposed resolution to add spotted knapweed to the controlled list of noxious weeds in Dakota County. At a recent Dakota County Township Officer Association meeting, a discussion was held to include spotted knapweed to the list of controlled noxious weeds in Dakota County. Infestations have been observed in Eagan, Lakeville, and Castle Rock Township. Spotted knapweed is a very aggressive plant that can take over a site in only a couple of years. As a result of this meeting, it was agreed that a petition should be started to add spotted knapweed the noxious weed list in Dakota County. However, before the spotted knapweed can be added to the list of noxious weeds in Dakota County the petition must complete the following process: 1) A majority of cities and townships must approve the petition. 2) The petition is submitted to Dakota County Board of Commissioners for consideration and approval. 3) The Minnesota Commissioner of Agriculture reviews and signs petition. 4) Spotted knapweed would then be added to the noxious weed list for Dakota County ONLY. Because it would be difficult to circulate one petition to all 42 local government units, I am requesting that each township or city vote on the enclosed resolution. By approving the resolution you would be supporting the petition. Please return all resolutions (approved or disapproved) to the SWCD at 4100 220h Street, Suite 102, Farmington, Minnesota by March 1~t, 2005. If you have questions, I can be contacted at (651) 480-7780 or you may bring your questions to the February 16th informational meeting. Sincerely, Todd J. Matzke Dakota County Agricultural Inspector Enclosure: Spotted knapweed fact sheet Resolution Example Cc: John Jaschke, Dakota County SWCD Board of Supervisors ~~~ /9ti ~O ®~- ~~S" ~~OS D a~ RESOLUTION PETITION TO ADD SPOTTED KNAPWEED TO LIST OF PROHIBITED NOXIOUS WEEDS in DAKOTA COUNTY WHEREAS, spotted knapweed (Centaurea maculosa; C. biebersteinii) is an invasive, non-native species. WHEREAS, this species has the potential to be injuries to public health, the environment, public roads, crops, livestock, and other property. WHEREAS, spotted knapweed (Centaurea maculosa; C. biebersteinii) is on the State of Minnesota list of secondary noxious weeds that may be added to Dakota County's prohibited list of noxious weeds. WHEREAS, a petition to add spotted knapweed (Centaurea maculosa; C. biebersteinii) following the process set forth in the State of Minnesota rule 1505.0750 has been proposed. NOW, THEREFORE, BE IT RESOLVED, that the City of Eagan does support a petition to add spotted knapweed (Centaurea maculosa; C. biebersteinii) to Dakota County's prohibited list of noxious weeds; and BE IT FURTHER RESOLVED, that by approval of this resolution the City of Eagan shall be entered onto the petition to add spotted knapweed (Centaurea maculosa; C. biebersteinii) to Dakota County's prohibited list of noxious weeds; City of Eagan By: Mayor Attest: City Counsel This resolution was ~ Approved ^ Rejected at an official meeting of the City of Eagan on the ,day of in Eagan, Minnesota. Date Date a5 Agenda Information Memo January 18, 2005 Eagan City Council Meeting N. FINAL PLAT (HAWTHORNE RIDGE) -EXCEL DEVELOPMENT. ACTIONS TO BE CONSIDERED: To approve a Final Plat to create one lot for commercial development of the previously owned city lot located at Diffley and Highway 3 in the SE'/4 of Section 24. REQUIRED VOTE FOR APPROVAL • Majority of Council Members Present FACTS: • The subject site is zoned Neighborhood Business and will be developed by Excel development. • The pond onsite is dedicated by easement on the plat. • The city sold the parcel to Excel development on December 16, 2004. • The subject site is zoned NB, Neighborhood Business and has restrictive covenants in place by the City Council. • At the time of the sale Excel development provided a concept plan and elevations. Attached are the elevations and refined site plan. • All documents and Agreements are anticipated to be signed and in order for execution at the regular meeting of the City Council. 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Agenda Memo January 18, 2005 City Council Meeting CONSENT AGENDA O: APPROVE the renewal of a contract with Dakota County for STS (Sentence to Serve) services for 2005 and authorize the Mayor and City Clerk to sign associated documents ACTION TO BE CONSIDERED: APPROVE the renewal of a contract with Dakota County for STS (Sentence to Serve) services for 2005 and authorize the Mayor and City Clerk to sign associated documents FACTS • The County will provide a work crew consisting of up to 10 non-risk criminal offenders, who have been assigned community service, and a supervisor, for a minimum of 50 work days. • The City has utilized the services of the County Sentence to Service Program for approximately 14 years. • The County provides supervision, transportation and insurance for all members of the crew and assumes all liabilities. • The City will utilize the crew to complete labor intensive tasks requiring unskilled laborers including park, pond and bridge cleaning, trash removal, painting outdoor rinks, brush removal and routine landscape maintenance. • The estimated 2005 cost of $11,528 due the County for the provision of services is included in the approved 2005 Parks and Recreation Department operating budget. ISSUES: • None 3'} Agenda Memo January 18, 2005 City Council Meeting CONSENT AGENDA P: APPROVE the renewal of a contract with Dakota County for trail grooming services for 2005 and authorize the Mayor and City Clerk to sign associated documents ACTION TO BE CONSIDERED Approve a Joint Powers Agreement with Dakota County for the provision of winter grooming services, on a per request basis, at winter facilities operated by the City and authorize the Mayor and City clerk to execute the appropriate documents. FACTS • The occasional grooming of the City operated tubing hill is necessary to ensure a safe and consistent surface. Such grooming may also be used to extend the season by moving snow onto the hill. The City has used County services for several years • Grooming services are also available for winter trails that may be required for special events • The City does not own winter grooming equipment, the acquisition of which is very expensive • Services are per request, and provided only upon the specific request of the City • The County shall furnish all equipment, and an operator, and assume the liabilities associated with its operation • The Joint Powers Agreement will run through the 2009 winter season. • Either party may terminate the contract with a 10 day written notice • The cost of the services shall be hourly, the hourly rate to be determined by the applicable County Fee Schedule. The annual cost has ranged from $0 to $1000 as determined by conditions • The cost of grooming services is included in the approved 2005 Parks and Recreation Department operational budget ISSUES: • None ~S Agenda Memo January 18, 2005 City Council Meeting CONSENT AGENDA O: ACCEPT the donation of a temporary sales building from Keystone Communities to be moved and used for storage purposes ACTION TO BE CONSIDERED Accept the donation of a wood frame structure from Keystone Communities to be relocated onto City property for use as dry storage for seasonal recreation equipment FACTS • Keystone Communities is no longer in need of a 14' x 30' wood frame structure used as a temporary sales office at their Community located in Cedar Vale, off Silver Bell • Keystone Communities has offered the structure to the City at no cost • The structure will be relocated to the City owned maintenance storage area located at the west end of Yankee Doodle (the "river flats"), adjacent to the Police shooting range. • The structure will be used as much needed dry, cold storage for seasonal outdoor recreational equipment including tennis nets, batting cage nets, hockey nets and related hardware • The structure is surface supported by wooden posts, no concrete slab or foundation will be required. It will not be considered permanent and can easily be moved or relocated by dragging or trailering as necessary • The structure was built to meet all applicable codes. There will be no connection made to utilities • City forces assisted by a contractor will relocate the structure when conditions allow. The cost is expected not to exceed approximately $900 and will be accommodated in the approved 2005 budget. ISSUES: • None 36 Agenda Memo January 18, 2005 CONSENT AGENDA: R. APPROVE CHANGE IN MANAGEMENT ON THE ON-SALE LIQUOR LICENSE AT DON PABLO'S, 1280 PROMENADE PLACE ACTION TO BE CONSIDERED: To approve a change in management on the on-sale liquor license for Don Pablo's located at 1280 Promenade Place. FACTS: • A change in management has occurred at the above referenced location. The new manager of Don Pablo's, Wade Sand, has completed the necessary forms and paid the appropriate investigation fee. • The Eagan Police Department has conducted an investigation of the new manager and finds no reason for denial. 3~ Agenda Memo January 18, 2005 FUBLIC' HEARINGS A. PROJ 917, COACHMAN ROAD (SOUTH OF YANKEE DOODLE RD) STREET OVERLAY & TRAIL IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 917 (Coachman Road, South of Yankee Doodle Road -Street Overlay & Trail Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past fourteen years, the City has rehabilitated approximately 67 miles of local streets. • The resurfacing of Coachman Road (850 feet south of Yankee Doodle Road) has been programmed for 2005 in the City's 5-Year Capital Improvement Program. • On June 1, 2004, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the rehabilitation of this portion of Coachman Road. • The project also provides for the construction of a bituminous trail along the east side of Coachman from Yankee Doodle Road to approximately 850 feet south just past the entrance to the Central Maintenance Facility, and the construction of a bituminous trail on the west side of Coachman Road from Yankee Doodle Road to 815 Street (approximately 350 feet). These trail improvements will provide for safer and more convenient neighborhood pedestrian access to the City trail system. • On January 4, 2005, the feasibility report for Project 917 was presented to the City Council and a Public Hearing was scheduled for February 1 to formally present and discuss the report with the adjacent property owners. • City staff has discussed the proposed improvements with a representative of the one adjacent property owner (Oak Hills Church). • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: Significant private utility structures within the street boulevard area present challenges to the design location of the proposed trail on the east side of Coachman Road. In order to avoid the utility structures and still obtain a full trail section, the trail is proposed to curve around the structures in two locations. One of these locations is near the Oak Hills Church parking lot just south of Yankee Doodle Road, where the trail is proposed to curve within Oak Hills Church property to avoid Qwest Communications facilities. Public easement to accommodate this portion of the trail will need to be acquired from-Oak HiIIs Church. ATTACHMENTS: • Feasibility Report, pages~through,sJ. 3 8" City of Ea~a~ Report for Coachman Road (South of Yankee Doodle Road) Neighborhood Street Revitalization Trail Improvements City Project No. 917 Eagan, Minnesota January, 2005 ,39 city of eegan PAT GEAGAN Mayor PEGGY CARLSON CYNDEE FIELDS MIKE MAGUIRE MEG TILLEY Council Members THOMAS HEDGES City Administrator Municipal Center: 3830 Pilot Knob Road Eagan, MN 55122-1897 Phone: 651.675.5000 Fax: 651.675.5012 TDD: 651.454.8535 Maintenance Facility: 3501 Coachman Point Eagan, MN 55122 Phone: 651.675.5300 Fax: 651.675.5360 TDD: 651.454.8535 www.ciryofeagan.com THE LONE OAK TREE The symbol of strength and growth in our community January 14, 2005 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Coachman Road (South of Yankee Doodle Road) Street & Trail Improvements City Project No. 917 Dear Mayor and City Council: Attached is our report for the Coachman Road -Street & Trail Improvements, City Project No. 917. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, r~~~~~ ohn P. Gorder Assistant City Engineer Reviewed By: ti-~-~ c/~/\ Dept. of P , 'c Works Finance Td I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. John P. Gorder Date: ~ ` ~y`o S Reg. No.22813 Date: ~ - r ~ - g S Date: ~ ~ ~ ~ `'~ TABLE OF CONTENTS Letter of TransmittaUCertification Table of Contents Page Introduction .......................................................................................................2 Scope ................................................................................................................. 4 Feasibility and Recommendations ..............................................................................4 Street Evaluation .................................................................................................. 4 Proposed Improvements ..........................................................................................5 Easements/Permits ................................................................................................ 6 Cost Estimate ....................................................................................................... 6 Assessments ........................................................................................................ 6 Public Facility ........................................................................................... 6 Assessment Financing Options ................................................................................. 7 Revenue Source ................................................................................................... 7 Project Schedule ....................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street -Trail Improvement/Assessment Area Map - 3 Typical Section -Overlay 4~ January 2005 Street & Trail Improvement Report Coachman Road (850' south of Yankee Doodle Road) Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. 850 feet of Coachman Road south of Yankee Doodle Road is identified for overlay improvements in 2005, as shown on Figure 1, located in the back of this report. This portion of Coachman Road is 32 feet wide, with a right turn lane at Yankee Doodle Road, and was constructed in 1984 in conjunction with development of the City's Central Maintenance Facility. Adjacent properties include Oak Hills Church to the east and the Maintenance Facility to the west. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 yeazs. Overlaying these roadways located within the project area, which are presently at the 20 yeaz time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. ya Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records show this street was seal coated in 1987 and crack sealed in 1990. This portion of Coachman Road has been patched several times in conjunction with various adjacent development and utility projects. The Public Works maintenance program typically includes patching and crack sealing during the summer prior to the overlay. During the past few construction seasons, the Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas, placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and no repairs are necessary. Scone This project will provide resurfacing (edge mill and overlay) for approximately 0.2 miles of roadways. Figure 2, located in Appendix C, illustrates the project area. The project provides for the construction of a bituminous trail along the east side of Coachman from Yankee Doodle Road to approximately 850 feet south, and the construction of a bituminous trail on the west side of Coachman Road from Yankee Doodle Road to 815' Street (approximately 350 feet). Also included in this project are replacement of the damaged curb and gutter, adjustments to sanitary/storm sewer utility castings, water gate valves, and traffic sign replacement. ~~ Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride ability, and add structural strength. The project is also necessary to provide improved pedestrian access to the City's trail system. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets, and when combined under one contract with similar projects, economy of scale is achieved. This project is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2005 - 2009) for the City of Eagan and the schedule as outlined in the Pavement Management Program. This project is in accordance with the City's Master Trail Plan and recently approved Transportation Trail System Policy. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack SeaUSeal Coat '; _ __ 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2004 PCI ranking for Coachman Road has an average pavement condition rating of 50 which falls in the rankings of the "Patch/Repair and/or Overlay" category. Therefore, with ~'s~ ratings and the age of the street, the 2005 construction season is the optimal time to construct the bituminous overlay on this street. The adjoining portion of Coachman Road to the south has not yet reached an age and condition to warrant consideration of street improvements at this time. Proposed Improvements Pavement -The proposed street improvements are shown in Figure 3. The existing street section consists of a 4 '/z" bituminous pavement supported by 8" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1%Z-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for collector streets. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter -Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 90 feet of the existing 1,700 feet of concrete curb and gutter will have to be replaced. Boulevard sod will be removed and replaced by a 2' wide roll behind each section of curb and gutter that is repaired. Signage -The existing traffic control and street identification signage does not meet current standards and will be replaced as part of the City's sign replacement program. Trail -The proposed trail improvements are shown on Figure 2. These improvements will provide connected pedestrian access to the existing neighborhoods in the area. An 8-foot wide bituminous trail (8 feet behind the existing concrete curb) will be constructed along the east side of Coachman Road from Yankee Doodle Road to approximately 850 feet south of Yankee Doodle Road. Due to the heavy equipment traffic related to the Maintenance Facility operations, this off-street sidewalk will provide ~ safer pedestrian access to the City trail system. Due to significant Qwest telephone facilities along the east boulevard, a portion of the trail is proposed to be located on the Oak Hills Church property, within public easement to be acquired. ys An 8-foot wide bituminous trail (also 8 feet behind the existing concrete curb) will be constructed along the west side of Coachman Road from Yankee Doodle Road to 81S` Street. This trail will connect to the existing trail recently constructed along the north side of 81S` Street from Coachman Road to the new Terra Glenn development. Easement/Permits It is anticipated that no permits will be required for this project. Temporary and permanent easements for the portion of the trail on the Oak Hills Church property will be need to be acquired. Costs for acquisition of these easements are included in the project costs. Relocation of substantial gas and other utility structures by the respective utility companies may be required to accommodate the proposed trail on the east side of Coachman Road. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2005 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. The estimated cost for the public trail easement acquisition has been included in the cost estimate. A summary of the costs is as follows: Coachman Road • Edge Mill and Overlay ................................. • Trail .................................................... • Public Trail Easement .................................. • Repair Existing Concrete Curb & Gutter..... Total Project Cost .........$25,030 .........$64,170 ...........$9,000 ........... 5 550 ~~ Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for pubic facilities on local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Public Facility 75% 25% Trail • Public Facility 100% 0% Trail Easement 0% 100% Repair Existing Concrete Curb and Gutter 0% 100% Public Facility -Mill & Overlay All public facility lots (City Central Maintenance and Oak Hills Church) as shown on Figure 2, having driveway access on to the streets to be improved, are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for both local streets. Lot 1, Block 1 Oak Hills Church has 794 feet of frontage adjacent to Coachman Road. 520 feet of this property frontage is covered by public drainage & utility easement for Pond CP-1 (as designated in the City's Storm Water Management Plan). It is proposed to assess this property based on the frontage not covered by drainage & utility easement. The estimated cost per public facility foot to be assessed based on the City Assessment Policy is $11.04/ Front foot and is calculated as follows: 1) [$25,030 (Mill & Overlay Cost) x 75%J =$18,770 (Total Public Facility Assessment) 2~ $18.770 (Public Facility Assessment) ~ $11.04/foot 1,700 Public Facility F.F Public Facility -Trail Improvements All public facility lots (City Central Maintenance and Oak Hills Church) as shown on Figure 2, adjacent to the trails to be constructed, are proposed to be assessed. The City's Assessment y~~ Policy states that 100% of the trail costs are assessable. Lot 1, Block 1 Oak Hills Church has 794 feet of frontage adjacent to the proposed Coachman Road trail. 520 feet of this property frontage is covered by public drainage & utility easement for Pond CP-1 (as designated in the City's Storm Water Management Plan). It is proposed to assess this property based on the frontage not covered by drainage & utility easement. The estimated cost for trail per public facility foot to be assessed based on the City Assessment Policy is $53.92/ Front foot and is calculated as follows: 1) [$64,170 (Sidewalk/ Trail Cost) x 100%] =$64,170 (Total Public Facility Assessment) 2) $64.170 (CommerciaUIndustrial Assessment) -~ $53.92/foot 1,190 Public Facility F.F Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over ten years for public facility properties with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedules will result based on an estimated 5.0% interest for the assessed amounts: Public Facility Properties (per $5,000 Assessment) ~__ __ _ Principal Per Year _ ._ .. Interest Per Year Cost Per Year .... m. First Year _.. _,_ .. _, r._ $500 .. __. .~,_.._ ..... ... . $250 . ....__._. ~. ~ $750 ... _._ _.. . . Tenth Year _ $500 $25 $525 ~f ~' Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $25,030 $10,580 ($14,450) Trail $64,170 $28,790 ($35,380) Public Trail Easement $9,000 -0- ($9,000) Repair Existing Curb $5,550 -0- ($5,550 Total $103,750 $39,370 ($64,380) The City's Major Street Fund will finance th e estimated project deficit of $64,380 (approx. 62% of total). Proiect Schedule Present Feasibility Report to City CounciU Order Public Hearing ...................................................... December 13, 2004 Public Hearing .......................................................................... January 18, 2005 Approve Plans and Specifications ................................................................ February, 2005 Award Contract ................................................................................. March, 2005 Project Completion ................................................................................ July 31, 2005 Final Cost Report .......................................................................... September, 2005 Final Assessment Hearing ..................................................................................... Fall, 2005 First Payment Due with Property Tax Statement .................................... May 15, 2006 49 Appendix A -Street Overlay &Trail -City Project No. 917 Preliminary Cost Estimate Coachman Road I. Bituminous Street Overlay Item Unit Est. Q Unit Price Est. Cost Mobilization L.S. 1 $1,500.00 $1,500 Mill Bituminous Pavement S.Y. 1,200 $1.15 $1,380 T e 41 Wear Course Mixture Ton 320 $36.00 $11,520 Bituminous Material for Tack Coat . Gal. 200 $2.00 $400 Adjust Valve Box Each 7 $175.00 $1,230 Adjust Frame & Ring Casting Manhole Each 2 $400.00 $800 Traffic Control L.S. 1 $500.00 $500 Stri in Pavement Markin s L.S. 1 $500.00 $500 Re lace Traffic & Street Si s L.S. 1 $500.00 $500 Subtotal $18,330 + $% Contin encies $920 Subtotal $19,250 + 30% Indirect Costs $5,780 Overla Subtotal $25,030 lI. Sidewalk/ Trail Improvements Item Unit Est. Q Unit Price Est. Cost Common Excavation C.Y. 550 $10.00 $5,500 6" Class 5 A re ate Base (Trail) Ton 370 $15.00 $5,550 Bituminous Trail 2" S.Y. 970 $8.00 $7,760 Ped Ram s w/ Truncated Domes S.F. 800 $15.00 $12,000 Clear & b trees Tree 4 $300.00 $1,200 Privateutili relocations L.S. 1 $10,000 $10,000 Turf restoration L.S. 1 $5,000.00 $5,000 Subtotal $47,010 + 5% Contin encies $2,350 Subtotal $49,360 + 30% Indirect Costs $14,810 Trail Subtotal $64,170 So III. Repair Existing Concrete Curb & Gutter Item Unit Est. Q Unit Price Est. Cost Remove Concrete Curb and Gutter L.F. 90 $7.00 $630 B618 Concrete Curb and Gutter L.F. 90 $25.00 $2,250 Ad'ust Frame & lain Castin C.B) Each 2 $350.00 $700 Sod w/To soil S.Y. 30 $15.00 $450 Subtotal $4 030 + 5% Contin encies $200 Subtotal $4,230 + 30% Indirect Costs $1,270 C & G Subtotal $5,550 Public Trail Easement $9,000 Total Proiect Cost ~ ( 5 si Appendix B -City Project No. 917 Preliminary Assessment Roll Coachman Road Street Overlay/ Trail Improvements Public Facility Properties Oak Hills Church Lot 1 Block 1 Front Footage* Street Assort.** Sidewalk/ Trail Assort.*** Total 1570 Yankee Doodle Rd. 10-53590-010-01 274 $2,480 $14,770 $17,250 Central Maintenance Addition Lot l,Block2 N/A 260 $2,870 $14,020 $16,890 Lot 1, Block 1 N/A 474 $5,230 N/A $5,230 Totals 1 008 $10 580 $28 790 $39,370 *Frontage not covered by drainage & utility ease./ r/w ** Street Assessment Rate = $11.04/ FF *** Sidewalk/ Trail Assessment Rate = $53.92/ FF Property Totals -Street Non-Assessable 692 Front Feet (easement or r/w) Public Facility 1,008 Front Feet Total 1,700 Front Feet Property Totals -Sidewalk/ Trail Non-Assessable 656 Front Feet (easement or r/w) Public Facility 534 Front Feet Total 1,190 Front Feet s~ ' i ,I ' INTERSTATE 494 ~ 3 ~~ a s ,..~ m 9 I ~+ a Af { i I MdNEW nVE T G~O ~ ~` ' ~~ ~ l 4 °O11 .~ ffi a~n.f ow i6 0~ 61 ~ ~ mm~ w Q ~~ ~ ,~y x~ ~.~ ~.. ~ LONE OAK ROAD vow k~m Q Y ~ e '~ ~ ~ y~4 0 ~~ ~~`' ~ ~ Project Location Z ~~ ` ~t`` ! ~ i r ~ ~ ~ ^~~?/ ~ r~: R YANKEE DOODLE \~-~ .' ~ ~ < o R AD ~ ,or„ t ICJ( ,,v U K ~4.. I~ ~ ..~ E' p w^ ~ `Wr ~~~ ~ J ~ ,~`~ ~~ i J~~ 1 \ ~Q" _~ _ ~ ~ ,. ~ .~ ~~ SILVER BELL RD. ~~~` .,~ti~~ {~° i '~> __ ~ -, ~.~. ,~` ~ ` ;$ ~~f .,` ' -L. ~ 35~ J P~~ ~ _ 5~ ~ .~ > ~~~ m > Q O Z .-,. Y 0 po r ~ 0 ~ a:.e J~ / n ~ .~ G:Feasibility Reports2005\917/location map 12-OB-~ Coachm Road (South of Yankee Doodle Rd. ) ~~ ocation Map ~ F'g~ ~ City of Eagan ity Project - 917 N ~ YANKEE DOODLE ROAD W E ________________________=====o W =~._i _________________________________________________ i Public sidewalk ~ I S ~~ ~~ Easement required NO SCALE ~-~~ / ~ ~ -~ r' 1 ,!i 1 1, Block 1 of 1, Block 2 ~ I ° _ ~ ~ ~Ot arch r L ~ '; I pak Hi11s Ch ~ o l~ Proposed 8' ~ ~ ~, POND CP-2 ~''~ Bit. Trail ~ ~ > 274 F.F. r I ~.: ^ ~, N ~ I ~ ~ Exist. Trail LL ~ ~ 1570 ','' ~ Proposed 8' ___________________ ________________ _ - ` , Bit. Trail 81 st STREET `'' - . _ 1 I ~ `\ ock 1 ~ ' ~. dot 1, BI e pddit~on ~ I \ Ma~nanenc ~ I Central WATER ~ TREATMENT ~ ~ j~~ FACILITY z i .p 3419 ~ { i ~~ , _ U ~~~~ ~ Q ~~ p; .,,, \ U \` ; 'I ( ~ 520 F.F. r i i~ LEGEND ¢ \ STREET IMPROVEMENTS _ ~ ~. ~ ~ / G:Feasibility Reports2005\Proj917\Streetlmprov o1-03-OS Coachman Road (South of Yankee Doodle Road ) Street r~ ements /Area Assessment Map Fig. 2 City of Eagan! [~. City Project 917 60' ROW 4%2~ BITUMINOUS SURFACE 8° CL. 5 AGGREGATE BASE Existing Typical Section Local Streets EDGE MILL ~ (6'-8' wide) Typ. ' RO 32' (F- EX. 8618 CURB & GUTTER 1 Vz' TYPE 41 BITUMINOUS OVERLAY BITUMINOUS TACK COAT 4 %2~~ BITUMINOUS SURFACE 8" CL. 5 AGGREGATE BASE REPLACE EX. CURB & GUTTER AS DIRECTED Bituminous Street Overlay Proposed Typical Section G: FeasibilityReports2005\917\typical sections3 72-08-04 Coachman Road (South of Yankee Doodle Road ) Fig. 3 City of Eagan Typical Sections -Project 917 Agenda Memo January 18, 2005 VI. 2005 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS Each calendar year, Organizational Business is considered at the second regular City Council meeting in January. The items that require action of the City Council include: A. Acting Mayor B. Official Legal Newspaper C. City Council Meeting Dates D. City Council Meeting Procedures E. Standing Committee Appointments /Representative Appointments F. Other Appointments G. Advisory Commission Appointment Guideline Policy H. Extension of Advisory Commission Appointments to Apri12004 ACTING MAYOR A. Acting Mayor -There is a statutory requirement that a member of the City Council be appointed as Acting Mayor. All Councilmembers are eligible for this appointment. The acting mayor presides in the absence of Mayor Geagan at Council meetings and all other activities pertaining to the City of Eagan. Historically, the Mayor has made this appointment. Councilmember Cyndee Fields was Acting Mayor in 2004. REQUESTED ACTION: The Mayor to appoint a member of the City Council as acting mayor. OFFICIAL LEGAL NEWSPAPER B. Official Legal Newspaper -There is a statutory requirement to designate a legal newspaper as the official newspaper for the City. The City can only designate a legal newspaper of general circulation in the City as its official newspaper for publication of items required by law, and other matters that the Council deems advisable and in the public interest to be published. The City has received proposals from This Week /Dakota County Tribune, Inc. and Sun Newspapers. The Dakota County Tribune is slightly more expensive; however, they publish the agendas as news items and there is no charge for publishing them. The Sun- Current would post the items online for no additional charge, but does charge for the publication of agendas, making total costs higher than just for publications of legal notices. An actual cost comparison is difficult because of different type sizes, characters per line and lines per inch. The cost difference is not a significant factor in total. S6 Even though Dakota County Tribune is the designated official legal newspaper, legal notices would also appear in Eagan This Week. Deadlines for publication and publication dates match up much better with City activity with the Dakota County Tribune/Eagan This Week. Any agenda published in the Sun Current would need to be submitted to the paper more than one week in advance of the meeting and would be incomplete and may change between publication and the meeting. Tribune This Week Sun Current Legal Notices Deadline Tues Noon Tues Noon Thurs 2 pm Publication Thursday Saturday Wednesday Agendas Deadline Tues Noon Wed 4 pm Wed 5 pm Publication Thursday Saturday Wednesday Proposals are attached on pages, through ~. REQUESTED ACTION: Approve retention of Dakota County Tribune as the City of Eagan's official legal newspaper. s~ NEWSPAPERS z, 12190 County Road 11 Burnsville, MN 55337 December 20, 2004 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 To the Mayor and City Council members: 952-894-1111 • FAX:952-846-2010 Please accept the attached bid for legal newspaper status for the city of Eagan. We have a dedicated staff as well as the largest circulation to handle your legals in an efficient manner. We would like to offer you three options for placing your legals. The first option is to place your legals in The Dakota County Tribune. The Dakota County Tribune has been serving the residents of Dakota County for over 100 years. The second option is having the legals placed in the Thisweek Eagan Newspaper, a qualified legal newspaper, which offers the city the best vehicle for communicating with the residents of Eagan. By designating Thisweek Eagan as your legal newspaper, your legal notices will reach 13,201 homes in the city. Our most recent newspaper audit shows that over 84% of Eagan residents read Thisweek Newspapers regularly. We are also offering a lift rate from Thisweek Eagan into the Dakota County Tribune. We are confident by offering you choices of the Dakota County Tribune, Thisweek Newspapers, or both will better serve the residents of Eagan. We can accept your legal notices by a-mail (carol.haverlandC>ecm-inc.com) or at our Burnsville office by fax at 952-846-2010. We believe that our bid reflects our desire to serve Eagan as your legal newspaper. If you have any questions, please feel free to call. Thank you for your consideration. Sincerely, Eric Olson General Manager ~L~~~~~ Carol Haverland Legal Department Enc. sa' NEWSPAPERS Quotation Form Newspaper Dakota County Tribune City Eagan Number of lines per column inch 1 0 Printed characters and spaces per line Average 45 Total characters and spaces per column inch Average 450 Per line cost .865¢ Per column inch cost $8.65 Circulation 1 162 Legal notice deadline Tuesdays C~ noon Newspaper THISWEEK EAGAN Number of lines per column inch 1 0 Printed characters and spaces per line Average 45 Total characters and spaces per column inch Average 450 Per line cost .865a Per column inch cost $8.65 Circulation 12,986 Legal notice deadline Wednesdays C~ 4 p.m. Newspaper THISWEEK EAGAN & DAKOTA COUNTY TRIBUNE Number of lines per column inch Printed characters and spaces per line Total characters and spaces per colurr Per line cost Per column inch cost Circulation Legal notice deadline Date 12/20/04 10 Average 45 inch Average .450 $1.17 $11.65 13,955 DCT-Tuesdays @ noon/Eagan Thisweek-Wednesdays C~ 4 p.m. By s9 c newspapers November 15, 2004 City of Eagan City Council 3930 Pilot Knob Road Eagan, MN 55122 Dear City Council Members: The Eagan Sun-Current would like to be considered for designation as the legal newspaper for the City of Eagan for the year 2005. All published legal notices are posted on our website (www.mnsun.com) at no additional charge. This is an enhancement to the focal news coverage already available on the Internet and will broaden the readership of your legal notices. One of the main benefits of publishing your legal notices with the Sun-Current is our home delivery. Sun Newspapers has become the primary source of community news in the suburbs. Your notices it our paper have the best chance of being seen and read. Despite rising costs of operating our newspapers, there will be no rate increase during the calendar year 2005.Ourlegal prices will remain the same. The rate structure for legals effective January 1, 2005 will be: 1 column width: $6.09 per inch for first insertion $3.04 per inch for subsequent insertions Our columns are 14 picas wide There are 11 lines per inch Two notarized affidavits on each of your publications will be provided with no additional charge. The Je~idline for rcyular lengtl, noticca i~ Z;00 pm tt'ie Thursday prior: to publication. E-mailir;g the legal notices is an efficient and accurate way of getting the~notices to us. The a-mail address for the legal department is legals(~3mnsun.com. We still accept notices on disk, faxed or through the mail. If you require more information to make your decision, please contact me or Mary Ann Carlson, our Legal Representative, at 952-392-6829. Thank you for considering the Sun-Current as the official newspaper for the City of Eagan in 2005. We appreciate the opportunity to serve the needs of your community. Sincerely, .ice- ~~ Jeffrey Coolman - ~ - Vice President of Sales end General Manager 10917 VALLEY VIEW ROAD ®EDEN PRAIRIE ®MnvNESOTA 553 ®95~-8~9-0797 ®FAx: 95~-9~1-3588 60 CITY COUNCIL MEETING DATES C. City Council Meetings -The City Council must designate the dates and times of regular City Council meetings, which have traditionally been the first and third Tuesday of each month at 6:30 p.m. A tentative schedule is attached on page ~ designating the first and third Tuesdays as regular City Council meeting dates, with the exception of October 4 (Rosh Hashana), October 6 is recommended for that day; November lst (ISD 191 Election Day), for that date, November 3rd is suggested; December 6 (Hanukkah), December 5 is suggested (that date could also be subject to change due to Truth in Taxation). Also included on page ~ is a list of workshops to be scheduled at 5:30 p.m. the second and fourth Tuesdays of each month on an as needed basis with the exception of June 14 rather than June 13 due to Shavuot, and September 12 instead of September 13 due to ISD 191 primary. If the Council prefers an altemate date to the ones proposed on the schedule, this should be discussed at the meeting. A Listening Session will be held at 6:00 p.m. before each City Council meeting. REQUESTED ACTION: Approve or modify the 2005 Schedule of City Council Meetings as presented noting the alternate dates, if any. CITY COUNCIL MEETING PROCEDURES D. Council Meeting Procedures -The City Council has adopted Robert's Rules of Order to govern all business conducted at Regular City Council meetings. Enclosed on page ~_ is a copy of an outline of a Regular City Council agenda that was adopted during Organizational Business in 2004 for use by the Mayor and City Councilmembers as to how Robert's Rules will apply to the overall agenda. (Note, recently, lwo items have been added to be part of the regular agenda, Caponi Property Acquisition / Ca oni Art Park Update and New Runway /Airport Update). Also enclosed on pages ~ through is a copy of a handout entitled Eagan City Council -Procedure and Motion Practice on Business Items that was adopted by the Council during Organizational Business 2004. This handout provides a summary of Robert's Rules of Order in greater detail on how business will be conducted for each City Council agenda item. Also included on pages ~ through ~ is a guideline of meeting procedures for use by the public when attending Regular City Council meetings. The audiences can vary from a school age child to a resident who may be attending their first meeting to an applicant who is very sophisticated in making presentations to City Councils nationwide. Therefore, the guideline was written for a diverse audience while retaining the main purpose to provide information and awareness on how a citizen can interact with the City Council during a Regular City Council meeting. REQUESTED ACTION: To acknowledge Robert's Rules of Order as the means to conduct official business at all Regular City Council meetings, approve the charges to the agenda format and further approve the attached guidelines handout for public participation in City Council meetings. 6/ 2005 SCHEDULE OF REGULAR COUNCIL MEETINGS JANUARY 4 MAY 3 SEPTEMBER 6 JANUARY 18 MAY 17 SEPTEMBER 20 FEBRUARY 1 JUNE 7 OCTOBER 6* FEBRUARY 15 JUNE 21 OCTOBER 18 MARCH 1 JULY 5 NOVEMBER 3** MARCH 15 JULY 19 NOVEMBER 15 APRIL 5 AUGUST 2 DECEMBER 5*** APRIL 19 AUGUST 16 DECEMBER 20 *October 6 rather than October 4 due to Rosh Hashanah **November 3~d rather than November 1 due to ISD 191 election ***December 5 rather than December 6 due to Truth in Taxation There will be a Listening Session at 6:00 p.m. before each regular Council meeting. 6a 2005 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS AND WORKSHOPS JANUARY 11 MAY 10 SEPTEMBER 12** (ISD 191 primary) JANUARY 25 MAY 24 (tentative) SEPTEMBER 27 (tentative) FEBRUARY 8 JUNE 13 FEBRUARY 22 (tentative) JUNE 28 (tentative) MARCH 8 JULY 12 MARCH 22 (tentative) JULY 26 (tentative) APRIL 12 APRIL 26 (tentative) AUGUST 9 AUGUST 23 (tentative) OCTOBER 11 OCTOBER 25 (tentative) NOVEMBER 8 NOVEMBER 22 (tentative) DECEMBER 13 * June 13 rather than June 14 due to Shavuot ** September 12 rather than September 13 due to ISD 191 primary 63 AGENDA FORMAT 1. Call to Order 1.1. Mayor customarily tolls City bell and returns to place at Council table 2. Pledge of Allegiance 2.1. Mayor states, "Please rise and join me in the Pledge of Allegiance" 2.2. Mayor leads in the Pledge 3. Roll Call 3.1. If appropriate, Mayor states "The Secretary will please note that (Mayor/Councilmember) has provided notice by (written correspondence/telephone message) that (he/she) is unable to attend this meeting. 4. .Adopt agenda* 4.1. Mayor states, "The Council will now consider adoption of the agenda." 4.1.1. If no Member or the City Administrator requests recognition for any change, Mayor prompts, "Is there a motion to adopt the agenda?" 4.2. Member requests recognition, "Mayor Geagan, (may I be recognized) for (the purpose of making) a motion?" 4.3 Mayor recognizes Member, "Member (has the floor)." 4.4 Member makes a motion, "Mayor Geagan, I make the following motion." 4.4.2.1. "To delete item (item identification letter) under (agenda category)." or 4.4.2.2. "To add item (item identification letter) under (agenda category), which should read, (text of proposed new item)". or 4.4.2.3. "To substitute for item (item identification letter) under (agenda category) the following item, which should read, "(Text of proposed item)." or 4.4.2.4. "To separate item (item identification letter) under (Consent Agenda), and move to (agenda category)." 8. Consent Agenda* 8.1. Items can be pulled for separate action 9. Public Hearings (6:45 PM)* 10. Old Business* 11. New Business* 12. Legislative/Intergovernmental Affairs Update* 13. Caponi Property Acquisition /Caponi Art Park Update 14. New Runway /Airport Update 15. Administrative Agenda* 16. Economic Development Authority 17. Visitors to Be Heard 18. Closed Session 19. Adjournment* *Regular motion practice is observed. by Eagan City Council-Procedure and Motion Practice on Business Items I. Mayor introduces item A. Brief introduction of item. II. Staff Report A. Mayor gives staff the floor, "The Council will now heaz from [Title and name] for the staff report. B. Staff concludes, "Mayor Geagan that concludes the staff report." C. Mayor, "The Council must now make a motion to frame the item for consideration. What is the pleasure of the Council?" III. Motion A. Member requests recognition from the Mayor. 1. "Mayor, (I request recognition) for (the purpose of making) a motion: ' B. Mayor recognizes Councilmember. 1. "Member [member's last name], (for a motion)." C. Member makes motion. 1. "Mayor ' , I make the following motion." 2. "[text of motion]." (usually ended by, "as printed in the Council packet.") 3. If the motion is not included in the packet, a written sample motion should be prepared for distribution to Members, the Secretary and staff. 4. Similarly, if a business item is one that a Member has added to the agenda, the Member should provide a sample motion for the packet. D. For very controversial items, a Member may move simply to open up the item for public input. 1. In this cast, the Mayor asks the Council, "If there is no objection?" 2. If a Member objects, the motion requires a second and is subject to debate. 3. If no Member objects, the Mayor may pronounce, "the motion carries, and the item will now be opened to the public for input." 4. Procedure picks up at VI.B. IV. Second A. Seconding Member need not request recognition or obtain the floor. B. "I second the motion,." or just "second." Procedure goes on to VI. C. If no second is forthcoming, the Mayor asks, "Is there a second to the motion?" ] . If not, the Mayor says, "Since there is no second, the motion is not before the Council." 2. And then moves to next item or asks, "Is there any further business?" 3. Procedure begins again at III. D. If the motion is out of order, the Mayor makes the appropriate Wiling, and procedure begins again at III. V. Revisions may be immediately suggested (in accordance with City policy attached) -see procedure at VIII VI. Mayor opens item to public forum A. "The motion has been made and seconded, and the item is now framed for consideration by the Council. Before the item is placed before the Council, it will be opened up to the public for input. B. "Does the applicant wish to be heard on this matter?" C. "If there aze any present who wish to speak to this item, please come forward to the podium. Please state your name and address, and spell your name for the record." D. Mayor manages public input. Questions or responses from Council Members arc not appropriate until the item has been brought back before the Council. E. Mayor continues to prompt for input, "Does anyone else wish to be heard on this matter?" VII. Mayor closes public forum A. If no one else wishes to be heard, Mayor states, "Seeing no one else, the public forum is now closed, and the item will be brought back to the Council. VIII. Before the Mayor States the Question, any Member may suggest a revision A. Members may offer revisions from right after motion is made until the public forum is opened and from after the forum is closed until the Mayor states the question on the motion. 1. Member asks, "Mayor Geaganfor a revision?" 2. Mayor recognizes speaker, "Member [last name], (for a revision)." 3. Member asks, "Mayor Geaganwould the Member accept the following modification to the motion?" ~ L ~'~ a) Speaker states an addition, a deletion, a substitution, or combination thereof. 4. Mayor recognizes maker of motion. 5. Maker of the original motion may: a) Decline "Mayor _, I decline the modification." b) Accept "Mayor , I accept the modification." (1) If accepted, the person who suggested the modification counts as a seconder. (2) If the modifier is the one who made the original motion, the original seconder must second it. 6. The Mayor states, "The Member has [accepted/declined] the modification." IX. Mayor States the Question on the motion A. Mayor states, "The motion has been made and seconded and the motion is now before the Council. B. Once the Mayor has stated the question, further revisions are out of order. C. Mayor asks, "Is there any discussion?" X. Discussion 1. Members may speak 2 times each, with a 2-minute limit each time. 2. Members must request recognition from the Mayor before speaking, and all comments and discussion are directed through the Mayor. Even if a question is directed to staff or another Member, the question is asked through the Mayor. (Ex., "Mayor ~ , is the Member suggesting that...?" or "Mayor ,would City Administrator Hedges please clarify what is meant by ...?") 3. Maker of motion may not speak against the motion, but the seconder may. 4. Maker of motion speaks first; seconder speaks sccond; other discussion is in the order recognized by the Mayor. XI. Putting the Question A. Once debate appears to have stopped, the Mayor asks, "Is the Council ready to vote on the question?" or "Is there any fuurther discussion'?" B. If not, the Mayor says, "Seeing none, the question is now before the Council." 1. This ends debate. At this point, one cannot "explain his or her vote," since that is the same as debate. C. "All those in favor (of the motion) say aye." D. "All those opposed (to the motion) say no:' I~III. Mayor announces the voting result A. "The vote is is favor and opposed, and the motion is [adopted lost]." B. "(and staff is directed to take the appropriate action.)" C. After the vote is announced, there can be no further discussion on the item! D. A Member can change a vote up until the Mayor announces the result. After the Mayor announces the vote, a Member can change a vote only with the permission of the Council, either by unanimous consent or adoption of a motion to grant the permission, which is not debatable. E. If the motion is lost, and the business has not been dispensed with, a new motion is in order. Procedure begins anew at III. 66 QA CCS w ~+-r O ~a V G9 0 0 0 3 ~'b ' o~ ~ °~~ ~.~ V W VL.. G ~ ^O ~ .ti N N ~ ~" N ~ ~ i Z a~' ~ ~U~ ~ '~~" abi ~ •o en' ~ ~' on ~ ~ ou o o ° w O c .-' f" `" a °o t9 Ur U a ~, c .~ ~ ~ ~ o! .~ ~ ~ y U v, Z ~ •~ ~ ~ ~ u ,b ~ 0 m y N ~ ~ ~ I ~ _ ~ ~ .°~ w '~ v 4i O C '~ w0 U .FO"+ y ~ Ca ~ ~ b ,~ ."' ~ ~- ao a (9 ~ o o > b U m ° N ~ ° ~ ~ .~ ~ a: ~ ~ m Q ,ryte •~ c~L, ,p> ~ ~ ~ ~ w .~ ' ~ ~ .O w ~ ~ ~ ~ J LL ~ ~ V ¢ N x 7 CQ .p id ~ 2 ~ 'C! 7 O a ~ a~ .~ a ~ y 'GCy r °~ o ~ 1 ~~~ ~.~~ o_.. 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O COi T 4C H '*" L4 ~ `~ O C ' GL O b ~ .. vi ~3~ ~~c~ y.~ ~o ~ ~,~b 8 COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS E. Council Committee Appointments -Standing committees of the City Council have been used to examine a specific subject matter at the request of the City Council. The 2004 standing committees that are again proposed for 2005 are as follows: Finance Committee: Councilmember Carlson and Mayor Geagan Public Works Committee: Councilmember Fields and Councilmember Maguire Personnel Committee: Mayor Geagan and Councilmember Carlson Communications Committee : Councilmember Maguire and Councilmember Carlson Special Standing Committees: Community Center /Central Park Operations Committee: Mayor Geagan and Councilmember Carlson Caponi Property Subcommittee: Councilmember Maguire and Councilmember Fields Historically, the Mayor has made the appointments to the standing committees. Minnesota Valley Transit Authority Board: Councilmember Tilley School District #191: Councilmember Fields and Councilmember Tilley School District #196: Councilmember Fields and Councilmember Tilley School District #197: Councilmember Fields and Councilmember Tilley Municipal Legislative Commission: Mayor Geagan Historically, appointments to representative positions have been made by Council consensus. REQUESTED ACTION: The Mayor to appoint members of Council standing committees; and for the Council to volunteer as representatives to the above referenced groups. F. OTHER APPOINTMENTS There has been discussion by the City Council to direct two recent issues -Agricultural Zoning Preserves and the Update of the Comprehensive Guide Plan - to the Council's Land Use Committee. Staff has researched the origin of the committee, and found that former Councilmembers Blomquist and Bakken served on a temporary council subcommittee that addressed land use issues. The subcommittee's main focus was the update to the Comprehensive Guide Plan. Once the update was complete, the subcommittee was disbanded. If it is the desire of the Council, a standing committee or special Council subcommittee can be formed to address current land use issues, such as agricultural zoning and planning 69 ~ 8 ~ o°'o 0 ie ~' ai•5"d ~~'~~~'~ o ~ v ~ i~ N ~ :c `~ ~ V Y o .~ ~ •=, ~ v1 ' .~ coo a. y •~ U y •.^ ' Vj _~ s~~~~~ m a ~~ aU~ $~~no ° n.~ / o d ~~ v ~ •~~' •~ 'O ~ ~ ~ ~ G ~ ~ ~ ~ ~ ~ ~ •~ yy ~ l6 -C b0 ~~ r ~ • ~ f0 ~ ~ U " o ~ c 0 ' 5 ~ G e ~ v ~ •~ 5 ~ a i cV y Q 5 ~ m y ~ N ~ ~ i=~ n1 ~ y -~ C ' ~ (J ~ 3 t ~~ 8.~~ 5 N W 0 [[[JWG~~' (' ~ Z y W ~ Y 0 ~~ w ~ Z ~ w 0 a .O 'U `~ N x '~ N u O ~.' .~ ri ~ ~~ ~ r 5 d ~ `~-• ~ ' ~ ~ °~ o ~ ~ m .r ~ ~ ~ " c ~ " ~ 'o u ~ y v ?~ ~ b E ~ o o ~ ~. Do 00 ~ ~ ~ .~ 0. ~. a '~ ~ W ~ :~ ~ ~' O y ~ a ~~ ~ ~ v .may ~~ •~ .~ ,r d .~ :O S y ~ ~` Q y i~+ F o •'~ ~ ~ cl ~ '~ ~ `~ poi . 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W .4 E"'• 'G Fr Q Q R7 0 N M 7 V'i ~D l~ 00 C•~ ~ ~ O ~+ N .C .~ N O U b0 ~ O t} •~ eC 011 ~ 'C O .r7 ~ N by0 d ~ ~ '~ •y ~' ~ O 3 .~ C ~ 5 ~ ~ O O ~ "' v~ ~ N ~" U C ~ .3 ~ o ~ ~ :o ~o ~ ~ ~ ~ ~ ~ w o ~ O ~ ~' 'v o 0 5 a•°i c 8 0 c °' ~ a• ~ v a~ 0 w aUi •tiq . aGi •~oy ~ aai o, H •~ o E- ~ ~ [-~ v 'o ~ ~ U cC o cC~ cV a ~ Eo for the next Comprehensive Guide Plan update. The land use subcommittee could be temporarily established much like the Community Center Operations and the Caponi Committees were formed, rather than being added as a standing committee of the Council. Action to be Considered: To appoint two (2) Councilmembers to serve on a temporary, special Council subcommittee to address land use issues, which will include planning associated with the next update of the Comprehensive Guide Plan. Or To establish a standing Council subcommittee to address land use issues, and appoint two (2) City Councilmembers to serve on the land use standing committee during 2005. ~o 1. Advisory Commissions Liaison Assignments: (as assigned in 2004) EDC - Mayor Geagan APrC - Councilmember Carlson ARC - Councilmember Fields APC - Councilmember Maguire BETC - Councilmember Tilley REQUESTED ACTION: Mayor Geagan to appoint above representatives as Advisory Commission Liaisons. 2. Holz Farm -Special appointment to the long range planning core committee. REQUESTED ACTION: Appoint representative to the Holz Farm Long Range Planning Core Committee. 3. MSP Joint Airport Zoning Board. City Planner Dudziak and ARC Commissioner Michael Schlax currently represent the City. REQUESTED ACTION: Council to appoint City Planner Dudziak and ARC Commissioner Michael Schlax to represent the City on the MSP Joint Airport Zoning Board. 4. MSP Noise Operations Committee (NOC). This Committee was established in 2002 and is the successor organization of MASAC. City Councilmember Fields currently serves as the City Representative on the NOC with Assistant to the City Administrator Lord and Community Director Hohenstein serving as alternates. REQUESTED ACTION: Council to appoint a member of the City Council to serve as the City's representative on the NOC and reaffirm Assistant to the City Administrator Miller and Community Development Director Hohenstein as alternates. 5. ECVB Board of Directors. Section 7.2 of the joint agreement between the City of Eagan and the Eagan Convention and Visitors Bureau requires "three (3) representatives appointed by the City." Typically two of those three representatives have been members of the City Council, but that is not a requirement of the agreement. Most meetings are once a month at 3:30 or 4 p.m. In 2003 the three voting members of the ECVB board were: Councilmembers Carlson and Fields and City Administrator Hedges. Currently, Communications Director Garrison (through whom the Bureau must prepare its work plan and budget) serves in an ex-officio capacity, but that is not a requirement of the joint agreement. The 3 ECVB Board Directors chosen are completely the discretion of the City Council. '2/ REQUESTED ACTION: Appoint three City representatives to the Eagan Convention and Visitors Bureau Board of Directors. ~~- Agenda Information Memo January 18, 2005 Eagan City Council Meeting VIII. NEW BUSINESS A. PRELIMINARY SUBDIVISION (CEDAR BLUFFS BUSINESS CENTER) - OPUS. ACTIONS TO BE CONSIDERED: To approve a Preliminary Subdivision (Cedar Bluffs Business Center) of 14.98 acres to create two lots for industrial development on property legally described as Lot 3 Silver Bell Addition, and part of Outlot 2 Silver Bell Addition in the SE '/4 of Section 18. REQUIRED VOTE FOR APPROVAL • Majority of Council Members Present FACTS: • In October 2001, the City formally created the Cedar Grove Redevelopment Tax Increment Financing (TIF) District, which includes this site. • The subject site is currently two tax parcels which are vacant and have some mature vegetation. • Building one (on Lot 1) will be 81,329 square feet; building two (on Lot 2) will be 84,937 square feet. There will be a shared entry and a shared truck court. Lot 1 has an additional access. • Office/warehouse uses are permitted and proposed at this time. • A minor adjustment in the proof of parking setback should be made. • The Advisory Planning Commission held a public hearing on December 28, 2004 and is recommending approval. ATTACHMENTS (2): ~~ APC minutes on pages ~ ~'throu Planning Staff Report on pages through ~3 City of Eagan Advisory Planning Commission Meeting Minutes December 28, 2004 Page 3 New Business A. Cedar Bluffs Business Center Applicant Name: Craig Patterson, Opus Northwest, LLC Location: Outlots 2 and 3, Silver Bell Addition Application: Preliminary Subdivision A Preliminary Subdivision of approximately 14.98 acres to create two lots. File Number: 18-PS-23-11-04 Chair Heyl stated she will be abstaining from voting on this item. Planner Cartney introduced this item and highlighted the information presented in the City Staff report dated December 15, 2004. She noted the background and history. Vice Chair Bendt opened the public hearing. Gene Basset stated the proposed is an improvement to that of four years ago.. He stated concern for traffic, the exterior of the building, aesthetics of the property to surrounding properties, and light and noise pollution. There being no further public comment, Vice Chair Bendt closed the public hearing and turned the discussion back to the Commission. Assistant City Engineer John Gorder stated there are no driving lanes planned around the ponds. Planner Cartney stated this development meets I-1 standards. City Planner Ridley stated the intent is not for this establishment to be a trucking operation or terminal Member Gladhill asked how the parking area setback requirements will be met. Craig Patterson, Opus Northwest, LLC explained the reorganization of the proof of parking layout to meet the set back requirements. Member Leeder moved, Member Chavez seconded a motion to recommend approval of a Preliminary Subdivision (Cedar Bluffs Business Center) of 14.98 acres to create two lots on property legally described as Lot 3 Silver Bell Addition, and part of Outlot 2 Silver Bell Addition in the SE '/< of Section 18 subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, 61,2,3,4, C1,2,4, D1, and E1 2. The property shall be platted. 3. The developer shall be responsible for installing and maintaining temporary erosion control measures to ensure protection of proposed 2:1 slopes from erosion. 4. All signage shall comply with the City of Eagan Sign Ordinance. ~v City of Eagan Advisory Planning Commission Meeting Minutes December 28, 2004 Page 4 5. The applicant shall submit a revised site plan at time of Final Subdivision that indicates the proof of parking complying with aisle width and stall sizes. 6. The developer shall also be responsible for installing permanent erosion control measures on these slopes in accordance with City engineering standards. 7. Private ingress/ egress easement providing for the shared driveway between Lots 1 and 2, in a form acceptable to the City Attorney, shall be prepared and executed by the developer prior to final subdivision approval. 8. A revised Landscape Plan shall be submitted with Final Subdivision application to show screening of the proof of parking area on Lot 1. This landscaping would be added only if the proof of parking is every utilized. 9. The applicant shall fulfill required tree preservation mitigation through the installation of forty-eight (48) Category B trees, or an equivalent combination of Category B and Category C trees. 10. The stormwater pond shall be constructed with a minimum wet-pond. volume of 1.8 acre- feet and a minimum area of 0.50 acres. It should have a 10:1 aquatic bench and outlet skimmer according to City design standards. All voted in favor. Motion carried 6-0. Chair Heyl abstained from voting on this item. ~s PLANNING REPORT CITY OF EAGAN REPORT DATE: December 15, 2004 APPLICANT: Craig Patterson PROPERTY OWNER: Ron Have CASE: 18-PS-23-11-04 HEARING DATE: December 28, 2004 APPLICATION DATE: December 1, 2004 REQUEST: Preliminary Subdivision PREPARED BY: Sheila Cartney LOCATION: Kennebec Drive and Silver Bell Road COMPREHENSIVE PLAN: IND, Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting approval of a Preliminary Subdivision (Cedar Bluffs Business Center) of 14.98 acres to create two lots on property legally described as Lot 3 Silver Bell Addition, and part of Outlot 2 Silver Bell Addition in the SE '/4 of Section 18. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use %6 Planning Report - CBBC December 28, 2004 Page 2 contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY In 2000, Space Center Air Cargo Inc. requested a Conditional Use Permit to allow a 175,000 square foot "freight terminal" on the subject site. The City Council denied this request because the intensity of the project is too great for the area. Specific tenants were not identified, therefore traffic counts were hard to predict, and many neighbors were concerned with truck traffic. In 1998, the City initiated the Cedarvale Area Redevelopment Study to evaluate the area's potential to create a viable mixed use area that would utilize the area's innate advantages (highway visibility and accessibility) while maintaining compatible land use relationships with ~~ Planning Report - CBBC December 28, 2004 Page 3 surrounding uses. Following the Study in October 2001, the City formally created the Cedar Grove Redevelopment Tax Increment Financing (TIF) District, which includes this site. The TIF was certified by Dakota County in December of 2002. The subject site is not included in Special Area 5 or CGD, but is part of the TIF district. EXISTING CONDITIONS The subject site is currently two tax parcels which are vacant and have some mature vegetation. Outlot 3 has two small ponds on the north end of the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Desi nation North Met Council treatment I-1, Limited Industrial Industrial facili South Office/Warehouse PD, Planned Industrial Develo ment East Seneca I-1, Limited Industrial Industrial West Vacant R-4, Residential HD, High Density Multi le Residential EVALUATION OF REQUEST Proposal -The applicant is proposing to subdivide 14.98 acres into 2 lots. Building one (on Lot 1) will be 81,329 square feet; building two (on Lot 2) will be 84,937 square feet. There will be a shared entry and a shared truck court. Lot 1 has an additional access. Uses as proposed are office/warehouse. The applicant has indicated outdoor storage is not proposed at this time. A Conditional Use Permit is required for outdoor storage in the I-1 district. Compatibility with Surrounding Area -The proposal is consistent with the current zoning and guide plan designation. Properties to the north, east and south are industrial uses. The property to the west is zoned for multiple residential and is vacant. Airport Noise Considerations -The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter in Metropolitan Development Guide that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in Eagan place the subject property within Noise Zone 4. ~~ Planning Report - CBBC December 28, 2004 Paee 4 Within this area, Industrial infill developments would be provisional. Provisional requires that land uses must comply with certain structured performance standards to be acceptable according to MS 473.192 (metropolitan area Aircraft Noise Attenuation Act). Lots -Lot 1 is proposed to be 370,729 square feet (8.51 acres) Lot 2 is proposed to be 270,872 square feet (6.21 acres) both lots meet the I-1 minimum lot size standard. Setbacks - As proposed, both buildings meet parking and building setback requirements. I-1 Limited Industrial properties are required to have a 100 foot building and outdoor storage setback from adjacent properties that are guided for residential use. The property to the west of Lot 1 is guided High Density Residential, the building as proposed is 250 feet from that common property line. Building Height -The proposed building height is 28 feet, the Limited Industrial zone allows for a 40 foot maximum building height. Building Coverage -Limited Industrial zoned parcels are allowed a maximum of 35 percent building coverage. Lot 1, proposed building coverage is 22 percent Lot 2; proposed building coverage is 31 percent. Green Space -Limited Industrial zoned parcels require 25 percent green space. Lot 1 proposed green space is 57 percent, Lot 2 proposed green space is 39 percent. Although, these percentages would decrease if proof of parking was implemented. The applicant should address this issue. Parking -Parking for each lot is based on warehouse and office uses. Warehouse uses require at least one parking space for each 400 square feet of gross floor area up to 6,000 square feet and one parking space for each 1,000 square feet of gross floor area over 6,000 square feet. Office use requires at least one parking stall for each 150 square feet of net leasable floor area (80% of gross office area). Lot 1- As proposed, building one requires 178 parking stalls. The site plan indicates 97 stalls (54% of required parking) are provided and 81 are in proof of parking. The proof of parking is located in the southwest portion of the lot. This lot abuts a property guided for High Density Residential therefore a 100 foot parking setback is required. The parking lot as proposed exceeds this requirement; however, the proof of parking area does not (90 foot setback). The plan should be revised to show the 100 foot setback can be met for the proof of parking area. Lot 2 - As proposed, building two requires 186 parking stalls. The site plan indicates 100 stalls (53% of required parking) are provided and 86 are in proof of parking. A portion of the proof of parking (54 stalls) is shown in the truck dock court. The site plan does not depict whether or not the proof of parking in the dock area will meet parking standards such as stall size and drive aisle widths, the applicant should address this issue as well and illustrate that trucks could still maneuver if the proof of parking stalls were utilized. ~q Planning Report- CBBC December 28, 2004 Paee 5 Landscaping -The Landscape Plan appears adequate for an industrial use; however, the Landscape Plan should be revised to show screening of the proof of parking area on Lot 1. This landscaping would be added only if the proof of parking is ever utilized. Gradin -The site is generally open and slopes gently to the northwest toward existing ponds. The preliminary grading plan indicates 2:1 slope grades in some areas. The developer should be responsible for installing and maintaining temporary erosion control measures to ensure protection of these slopes from erosion. The developer should also be responsible for installing permanent erosion control measures on these slopes in accordance with City engineering standards. Storm Drainage -The preliminary storm drainage plan is acceptable. Storm water runoff from the development will drain via storm sewer to a new storm water pond to be constructed on Lot 1. This stone pond will flows to an existing pond along the northwest edge of the site, which then discharges to the Minnesota River. The developer should be responsible for construction of an outlet skimmer structure, in accordance with City engineering standards, from the new storm water pond to the existing pond on the site. Utilities -The preliminary utility plan is acceptable. Sanitary sewer and water main stubs of sufficient size, depth, and capacity are available from Kennebec Drive. Streets/ Access/ Circulation -Public street access is available from Kennebec Drive along the east edge of the property, and is proposed at two locations. With a previous development proposal on this site in 2000, the City's traffic engineering consultant, SRF Consulting, prepared a traffic study (with subsequent updates) to determine the impacts on the adjacent roadway system related to development of this property. The study indicated that, with improvements to the Highway 13 and Silver Bell Road intersection, the street system can accommodate a development proposal similar to the Cedar Bluffs Business Center (approximately 165,000 square feet of building space at a 75% warehouse / 25% office split). The required improvements to the Highway 13 and Silver Bell intersection were completed this past summer. Easements/ Permits/ Right-of--Way -Private ingress/ egress easement providing for the shared driveway between Lots 1 and 2, in a form acceptable to the City Attorney, should be prepared and executed by the developer prior to final subdivision approval. Wetlands/Water Ouality -This proposal is located in the City's A-watershed in the northwestern part of the city. The parcel is located up gradient of the uppermost reach of Kennealy Creek, which is state public water. To meet City water quality requirements, the developer proposes to direct runoff first to a constructed treatment pond at the western edge of the parcel prior to draining it to an existing stormwater treatment pond (City Pond AP-52.2). City Pond AP-52.2 drains to a low-lying area above Kennealy Creek. 80 Planning Report - CBBC December 28, 2004 Page 6 The required volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., Land covered by buildings, parking lots, driveways, and walks). The new pond would need to have a minimum treatment volume of 1.8 acre feet over a minimum surface area of 0.50 acres. The pond should be designed to meet NLTRP guidelines, including a 10:1 aquatic safety bench, and the outlet structure should meet City standards. As proposed this development meets water quality requirements. There are no wetlands issues associated with this project. Tree Preservation -The tree inventory submitted indicates that there are six (6) small significant woodlands on the property, measuring 1,500 square feet, 2,000 squaze feet, 3,500 square feet, 5,000 square feet, 2,000 square feet, and 3,000 square feet; for a total of 17,000 square feet (.39 acres). The significant woodlands are comprised of small diameter (4"-12") elm, poplar, boxelder, and silver maple trees. The proposal indicates a removal of all 17,000 square feet of significant woodlands (100 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, single-lot, commercial) is set at 30% of the total significant woodlands. With a proposed removal greater than the allowable amount, tree mitigation is required. The Required tree mitigation calculates to forty-eight (48) Category B trees, or an equivalent combination of Category A andlor Category C trees. The applicant has submitted a Tree Mitigation Plan that shows the installation of forty-eight (48) Category B trees. Parks and Recreation -Both lots are subject to park and trail cash dedication, payable at time of building permit. Building Architecture/Materials -The zoning code requires no less than 75% of the exterior, exposed walls of any newly constructed building in the light industrial (I-1) zoning district shall be constructed of a vertical finish made of noncombustible, non-degradable, and low maintenance construction material, including but not limited to, face brick; natural stone; specifically designed precast concrete or synthetic stucco or comparable material units, provided the surfaces have been integrally treated with an applied decorative material or texture; smooth painted or decorative concrete block, provided the block is scored at least twice. Twenty-five percent or less of the exterior, exposed walls of any newly constructed building in the I-1 district maybe constructed of any of the following materials: metal, including but not limited to steel, sheet or corrugated aluminum, or iron; vinyl; plain concrete block. The proposed building materials include EIFS, smooth face precast panel, and glass, meeting the materials requirements. Silage -The site plan indicates a monument sign on each lot. Details have not been provided. While each site is allowed a monument sign they are limited to the parameters of the City Sign Code. 8/ Planning Report - CBBC December 28, 2004 Page 7 Li htin -The submitted lighting plan is acceptable. SUMMARY/CONCLUSION The proposal is to subdivide two vacant parcels within the Cedar Grove TIF district. The subject site is zoned I-1, Limited Industrial, the uses have not been determined at this time, but warehouse/office has been indicated on the plans. The proposal complies with I-1 standards. Staff has concerns with parking. The proof of parking for Lot 1 should meet the setback from residential guided property of 100 feet rather 90 feet. Proof of parking for Lot 2 is shown within the truck dock court. The Site Plan should indicate that this parking meets parking requirements (stall size, aisle width) and still allows room for truck maneuvering. The applicant should address these issues. Private ingress/ egress easement providing for the shared driveway between Lots 1 and 2, in a form acceptable to the City Attorney, should be prepared and executed by the developer prior to final subdivision approval. ACTION TO BE CONSIDERED To recommend approval of a Preliminary Subdivision (Cedar Bluffs Business Center) of 14.98 acres to create two lots on property legally described as Lot 3 Silver Bell Addition, and part of Outlot 2 Silver Bell Addition in the SE %, of Section 18. If approved, the following conditions should apply. 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, B1,2,3,4, C1,2,4, D1, and El 2. The property shall be platted. 3. The developer shall be responsible for installing and maintaining temporary erosion control measures to ensure protection of proposed 2:1 slopes from erosion. 4. All signage shall comply with the City of Eagan Sign Ordinance. 5. The applicant shall submit a revised site plan at time of Final Subdivision that indicates the proof of parking complying with aisle width and stall sizes. 6. The developer shall also be responsible for installing permanent erosion control measures on these slopes in accordance with City engineering standards. 7. Private ingress/ egress easement providing for the shared driveway between Lots 1 and 2, in a form acceptable to the City Attorney, shall be prepared and executed by the developer prior to final subdivision approval. 8. A revised Landscape Plan shall be submitted with Final Subdivision application to show screening of the proof of parking area on Lot 1. This landscaping would be added only if the proof of parking is every utilized. 9. The applicant shall fulfill required tree preservation mitigation through the installation of forty-eight (48) Category B trees, or an equivalent combination of Category B and Category C trees. ga Planning Report - CBBC December 28, 2004 Page 8 10. The stormwater pond shall be constructed with a minimum wet-pond volume of 1.8 acre-feet and a minimum area of 0.50 acres. It should have a 10:1 aquatic bench and outlet skimmer according to City design standards. g3 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff s report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location~as determined necessary by engineering standazds. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of--way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of--way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage requirements. C. Plans and Specifications 1. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepazed in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. ~~ 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for provided a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks Commission and approved by Council action. H. Other 1. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. Advisory Planning Commission Approved: Au>?ust 25,1987 City Council September 15,1987 Revised: July 10,1990 Revised: February 2, 1993 G:Engineering/Forms/Standard Conditions of Plat Approval ~s FINANCIAL OBLIGATION-CBBC or Cedar Bluff Business Center-Preliminary Subdivision There are pay-off balances of special assessments totaling $-0- on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there aze pending assessments on the parcels proposed for platting. The pending assessments in the amount of $94,640 are related to Project 800, Cedar Grove Access Modifications. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges aze proposed. The charges aze computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect, at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY Water Availability C/I $3,705/Ac(1) 13.54 Ac(2) Storm Sewer Trunk C/I $.02575/Sq. Ft.(1) 589,802 Sq. Ft.(2) Sanitary Sewer Lateral C/I 26.70/F.F.(1) 911 F.F.(2) (1) Estimated Charges aze computed using the adopted 2005 rates. (2) Areas will be adjusted at time of final subdivision. AMOUNT $50,176 15,187 24,324 $89,687 ~6 'r Eagan Boundary ^ Location Map ~~. f Street Centerline ~Paucel/Uea ~^~ building Footprint {~ . ~ rsF ~~'-~~.~ ++} 4'T 4~ '~ 4~ f ~ - e R ` * 0 ~ I ~ O d ~ ~'^ / J ~, ~° r as ~ '~rf o ~ ~" ~ / ~ ~ /~: ® ` ~~ ~`'~~ ~--; ~~ Subject Site _' , °; ~' '~ ,; ~ f '~ ~ ® ] r d .•'~ ~til- v / . ~ i ~ ~ '~ •~ - ~ ~1 6i9 ~'"'~~~t~ a ~ d i /~ti ~ ~ ® ~ ~, ~' ~ ' ~ / f i / e .~ ® ® ~ }y~ r ~ J ~ ~ ,T,y(~~~y~ Tj/~~~ . C~ d ~ r^~ i% \ ~ 3 e ~ 4 i r9 p ~ 4P~~ \ b , ~\ a ~ ~, •A ~ 1° , t' 4 ,~ a .; .,~ 2 w ~ \ fQ p Yl ® D ~ ~ ® ® .D tl Y - ~ ® ~ ~ .. \ ~ V~ ~ a ® ~ e...~ o ~ too a a tooo zooo Feet Development/Developer. Cedar Bluff Business Center Application: Preliminary Subdivision Case No.: 1$-PS-23-11-tkF Map Prepared using ERSI McView . M Dakota County Of0ce of GIS sn Parcel 6a ~ p data provided as of Janusry ]004. N W 1 city of eagan TNIS MAP IS INTENOEO FOR REFERENCE USE ONLY The Ciey of Eagan and Dakota County do not guarantee the accuracy of this information and are s Community nev.lopment Department not responsible for ertors or omisslans. Current Zoning and Comprehensive Guide Plan Cedar Buff Business cer Land Use Map case No. 18-PS-23-11 Zoning Map Current Zoning: 1-1 Limted Industrial toe a aw uFa F..e Comprehensive Guide Plan Land Use Map Current Land Use Designation: IND Limited Industrial 6110 a f0a 1200 H.t 1.7 i-1 1-1 1- a PD ~~ yd°• ~®G ~~ ~~6 R- -4 4y 0`'~ yp PD R-1 CGD R• ' CGD CGD /~ ,o / / /4. D R-4 IND ND IND QP LD IND D sy SA LD IN ' ~o ~ Pi ~~6~ a~' ~a~'~ SA SA SA HD v .. Pareal W.a mop Information d.db P County ~andilrwy Dapartmalt Juno 2110. N Zoning info~a on malnfainad AyCity StaK City of Eagan W E Community Development Department THIS MAP IS INTENDEp FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do not guarantee the accuracy of this information. aPUS.~ Preliminary Subdivision Written Narrative Opus Northwest, LLC For Lots 2 & 3 Silver Bell Addition The Comprehensive Guide Plan for this parcel is guided for and zoned Industrial (I1). The site is also within the Cedar Grove Redevelopment Area - TIF District No. 1, yet is not part of the redevelopment plans currently being discussed. The plan is to obtain Preliminary and Final Subdivision of the 14.98 acre site, and develop two (2) speculative Office/Wazehouse buildings. The intent for the subdivision is to provide two separate land sites, in order to provide individual ownership of the proposed buildings. Proposed Site Plan is enclosed herewith. The plan is to have all entitlements finalized by Spring 2005, and immediately commence construction on both buildings. Bldg I is planned for 81,000 sf, and Bldg II will be 84,600 sf. Both will be 24' clear and will shaze a truck court. All necessary cross-easements will be provided. The projected is being planned to accommodate approximately 20% office finish. Both buildings are planned for multi-tenant, but the mazket may yield a single user for one or both of the buildings. We aze currently having preliminary discussions with aBuild-to-Suit (BTS) prospect that would locate on the site planned for Bldg II. (The land site and area would remain the same as is currently being shown for bldg II, therefore the borders would remain unchanged from this submittal). The timing for completion will be September 2005, for both spec bldgs, or one spec bldg and the BTS to follow shortly thereafter. The land in currently vacant, and has never had any improvements on the site. The surrounding land uses are industrial to the north, east and south, and residential (predominantly apartments) to the west. 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V ~ U ~~ .~ ~ eo p m cn a m ~= ~ .. 30~ ~3 ow a~ i ....... a z ti ~ 1. Agenda Information Memo January 18, 2005 Eagan City Council B. REZONING, PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION (HOMESTEAD VILLAGE) - MANLEY LAND DEVELOPMENT ACTION TO BE CONSIDERED: To approve (or direct Findings of Fact for Denial) a Rezoning from A, Agriculture to PD, Planned Development of five acres located at 500 Gun Club Road in the SE '/4 of Section 36. To approve (or direct Findings of Fact for Denial) a Rezoning from R-1, Single-family to PD, Planned Development of 2.3 acres consisting of Outlot B, Long Acres, located north of 500 Gun Club Road in the SE'/4 of Section 36. To approve (or direct Findings of Fact for Denial) a Preliminary Planned Development for an 18-unit twin home development with one outlot on 7.3 acres located at 500 Gun Club Road in the SE '/4 of Section 36, subject to the conditions in the APC minutes. To approve (or direct Findings of Fact for Denial) a Preliminary Subdivision to create 18 lots and one outlot for an 18-unit twin home development upon 7.3 acres located at 500 Gun Club Road in the SE '/4 of Section 36, subject to the conditions in the APC minutes. REQUIRED VOTE FOR APPROVAL: Rezoning - at least three votes; Preliminary PD - at least three votes; Preliminary Subdivision - majority of Councilmembers present. FACTS: • The site is located north of the Rosemount border and west of Biscayne Avenue (formerly Gun Club Road) at 120th Street. • There is an existing single-family home on the site which was built in 1987. The existing home is proposed to be removed. • The site is guided LD, Low Density residential, 0-4 units per acre. • The proposed 181ots range from 6,000 to 15,508 sq. ft. in area. One outlot is proposed north of the street and encompasses the wetland area in the northerly portion of the site. • Ownership of the outlot will be apportioned among the other 18 lots. • Access into the site is provided via a public street from Biscayne Avenue which extends to a temporary cul-de-sac at the southwest comer of the site. This street is intended to connect to 120th Street in the future when it is extended to the west. • A retaining wall is proposed along the north side of the new street, and also along the east edge of the development. • The developer is requesting a Planned Development because many of the lots are less than 7,500 sq. ft. in area and thus, do not satisfy typical R-2 zoning standards. The PD is also necessary to accommodate the increased lot coverage ratios. 9s The applicant indicates that the homes in this development will be similar in scale to those in the Centennial Ridge subdivision (southeast of Diffley Road and Johnny Cake Ridge Road) which was also a Manley Land Development project, however, these units will be attached. The development will be subject to cash dedications for parks and trails. The Advisory Planning Commission held a public hearing on December 28, 2004, and did recommend approval of the Rezonings, Preliminary Planned Development and Preliminary Subdivision. ISSUES: • This proposal is a revision of a previous proposal for this same site which consisted of a 19- unit, small-lot, detached single family development. The previous proposal had deviations in lot size, setbacks, potentially also on lot coverage, and had private streets. This revised plan has 18 units, the units are attached as twin homes, the streets are public, and required setbacks are satisfied. • This proposal still has some deviations with regard to lot size and lot coverage. The lot size deviations are not as great as with the previous proposal. Higher lot coverage ratios result from the smaller lot sizes, and a significant amount of the green space in this development is held in the outlot to the north. • While the residential use is consistent with surrounding development, the twin home design is a departure from the character of the surrounding area. • The acceptability of the proposed Planned Development with its deviations is a policy matter to be determined by city officials. AGENCY ACTION DEADLINE: March 31, 2005 ATTACHMENTS (2): December 28, 2004, APC Minutes, pages ~ through Staff Report, pages 00 through 96 City of Eagan Advisory Planning Commission Meeting Minutes December 28, 2004 Page 5 B. Homestead Village Applicant Name: Kurt Manley, Manley Land Development Location: 500 Gun Club Road Application: Rezoning A Rezoning of approximately 7.30 acres from A, Agriculture and R-1, Residential Single Family to PD, Planned Development. File Number: 36-RZ-17-12-04 Application: Preliminary Planned Development A Preliminary Planned Development to create 18 attached twinhome units on 18 individual lots. File Number: 36-PD-10-12-04 Application: Preliminary Subdivision A Preliminary Subdivision of approximately 7.30 acres to create 18 twinhome lots and 1 outlot. File Number: 36-PS-24-12-04 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated December 21, 2004. She noted the background and history. Chair Heyl opened the public hearing. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl stated the previous APC concerns had been addressed, including: private verses public street and setback requirements. Frank Blundetto, Manly Land Development discussed the setback requirements and the reasoning for the proposed twinhomes rather than single family homes. He discussed the reasons for not creating an additional access point to 120`" Street. He stated disagreement with the maximum of 20% lot coverage. in condition number 7 of the Preliminary Planned Development. Member Gladhill .stated concern with lot coverage. Member Bendt moved, Member Hansen seconded a motion to recommend approval of a Rezoning from A, Agriculture to PD, Planned Development upon five acres of land located at 500 Gun Club Road in the SE '/4 of Section 36. A vote was taken: Aye: Chair Heyl, Members Dugan, Hansen, Bendt, Leeder, and Gladhill. Nay: Member Chavez 9~ City of Eagan Advisory Planning Commission Meeting Minutes December 28, 2004 Page 6 Motion carried 6-1. Member Bendt moved, Member Hansen seconded a motion to recommend approval of a Rezoning from R-1, Single-family to PD, Planned Development upon 2.3 acres of land located north of 500 Gun Club Road (Outlot B, Long Acres) in the SE '/< of Section 36. A vote was taken: Aye: Chair Heyl, Members Dugan, Hansen, Bendt, Leeder, and Gladhill. Nay: Member Chavez Motion carried 6-1. Member Bendt moved, Member Hansen seconded a motioh to recommend approval of a Preliminary Planned Development to create x-818 lots and one outlot for a twin home development upon 7.3 acres located at 500 Gun Club Road'n the SE '/< of Section 36 subject to the following conditions as amended: 1. The property shall receive final subdivision/plat approval. prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. The following exhibits are required for the Final Planned Development Agreement: • Final Site Plan • Final Landscape/7ree Mitigation Plan • Final Building Elevations Plan 3. The property shall be platted. 4. The Final Planned Development for the residential portion of this development should be submitted prior to final subdivision approval. Final subdivision approval should occur only after, or simultaneously with, approval of the Final Planned Development. 5. Unless otherwise specified in the Final Planned Development approval, standard R-2 zoning setbacks apply to this development. Minimum required setbacks shall be as follows: • Front. yard setback from public right-of-way - 30 feet • Side yard setback (living space side) - 10 feet • Rear yard setback - 15 feet (see appropriate street setback if rear yard abuts a street) • Decks must also adhere to these setbacks except as otherwise provided in City Code 6. Each unit shall provide atwo-stall garage as a minimum. • nn4 ewr.oe~r! 7(10% of 4F,e LEI ~+ron Feuer nr.v In4 uii44iin +h~ idovolr~nmr~n4 7. The developer shall submit the final building elevations and exterior materials and colors with the Final Planned Development. A vote was taken: 9~ City of Eagan Advisory Planning Commission Meeting Minutes December 28, 2004 Page 7 Aye: Chair Heyl, Members Dugan, Hansen, Bendt, Leeder, and Gladhill. Nay: Member Chavez Motion carried 6-1. Member Bendt moved, Member Gladhill seconded a motion to recommend approval of a Preliminary Subdivision to create 18 lots and one outlot for a twin home development upon 7.3 acres located at 500 Gun Club Road in the SE'/< of Section 36 subject to the following conditions amended: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, 61, B2, B3, B4, C1, C2, C3, C4, D1, and E1 2. The property shall be platted. 3. Erosion control practices during land disturbance activities shall comply. with the City's erosion control ordinance and shall be maintained throughout construction. 4. The developer shall be responsible for obtaining all necessary public street easement from the adjacent property for construction of a temporary cul-de-sac on the end of Street 1. 5. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards'as part of this development. 6. The developer shall revise the storm sewer plan to provide for construction of this pipe outside the limits of the retaining wall, or provide for adequate City maintenance accessibility by other means. 7. The stormwater treatment pond shall be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench from.the normal water level, and an outlet structure acceptable to he City Engineering Division. 8. The applicant shall fulfill required tree preservation mitigation through the installation of fifty-four (54) Category A trees, or an equivalent combination of Category B and Category C trees. 9. The parkandfrail dedications shall be satisfied through a cash dedication payable at the time of final subdivision at the rates then in effect. 10. The applicant shall establish a Homeowners Association in form acceptable to the Cify Attorney for Outlot A. A vote was taken: Aye: Chair Heyl, Members Dugan, Hansen, Bendt, Leeder, and Gladhill. Nay: Member Chavez Motion carried 6-1. 99 PLANNING REPORT CITY OF EAGAN REPORT DATE: December 21, 2004 APPLICANT: Manley Land Development PROPERTY OWNER: Manley Land Development CASE: 36-PS-24-12-04; 36-RZ-17-12-04; and 36-PD-10-12-04 HEARING DATE: December 28, 2004 APPLICATION DATE: Dec. 1, 2004 REQUEST: Rezoning, Preliminary Subdivision, PREPARED BY: Pamela Dudziak Preliminary Planned Development LOCATION: 500 Gun Club Road COMPREHENSIVE PLAN: LD, Low Density ZONING: A, Agriculture and R-1, Single-Family Residential SUMMARY OF REQUEST Manley Land Development is requesting approval of a Rezoning from A, Agriculture and R-1, Single-family to PD, Planned Development, and a Preliminary Planned Development and Preliminary Subdivision to create 181ots and one outlot for atwin-home development upon 7.3 acres located at 500 Gun Club Road in the SE'/4 of Section 36. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use /~ Planning Report -Homestead Village Twinhomes December 28, 2004 Page 2 contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. /o/ Planning Report -Homestead Village Twinhomes December 28, 2004 Page 3 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. BACKGROUND/HISTORY In September of this year, Manley Land Development submitted a similar development proposal for this property. That initial proposal was for 19 single-family detached units on small lots. That proposal went through a public hearing with the Advisory Planning Commission, but was not acted upon by the City Council. Manley subsequently withdrew the initial application and resubmitted this development proposal for the property. Since the 1980's, this area has been developing from large lot rural residential to low density single-family residential subdivisions. Earlier this year the Long Acres subdivision was platted north and west of this site. East of Long Acres is the Pinetree Forest subdivision which was platted in 1997. To the northwest of the property is the West End Gun Club which has existed for decades. The Red Pine elementary school was constructed in 1995. The businesses along Biscayne Avenue were built between 1979 and 1992. To the south in Rosemount, the land remains rural. In 2002, the City reviewed the land use and zoning designations for the existing businesses along Biscayne Avenue. The result was to continue the industrial use designations on some of those properties, and designate others for retail commercial use. In 2001, with the city-wide update of the Comprehensive Guide Plan, the City considered the existing uses in determining the land use designations in the area. While existing uses were accommodated into the future (with the Park designation for the gun club, and industrial and commercial designations for the businesses along Biscayne Avenue), the Low Density land use designation for other surrounding rural or vacant parcels was affirmed. EXISTING CONDITIONS The property is guided LD, Low Density (0-4 units per acre) and the southerly five acres is currently zoned A, Agricultural. The northerly 2.3 acres is Outlot B from the Long Acres development that is currently under construction. This outlot contains a wetland. The southerly five acres contains an existing single family home in the southeast corner of the site and there are some trees near the existing house /aa Planning Report -Homestead Village Twinhomes December 28, 2004 Page 4 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existin Use Zonin Land Use Desi nation North Vacant R-1, Single-Family LD, Low Density Residential Residential South Rural Residential Rural Residential; Rural Residential (Rosemount) Agriculture; and Agricultural Preserve District East Single Family Residential R-1 LD under construction) West Vacant; Gun Club R-1; P, Park LD; P, Park and Recreational O en S ace EVALUATION OF REQUEST Pro osal -The applicant is proposing to subdivide the property into 18 lots which range from 6,000 to 15,508 sq. ft. in area. One outlot which encompasses a wetland is proposed for the northerly portion of the site. The existing home is proposed to be removed. Access into the site is provided via a public street from Biscayne Avenue which extends to a temporary cul-de-sac at the southwest corner of the site. A second public street is proposed to extend south into the site. Retaining walls are proposed along the north side of the street and on the east side of the site. The developer is requesting a Planned Development because most of the lots are less than 7,500 sq. ft. in area and thus, do not satisfy typical R-2 zoning standards for twin homes. The applicant has indicated that the homes in this development will be similar to those in the Centennial Ridge subdivision (southeast of Diffley Road and Johnny Cake Ridge Road) which was also a Manley Land Development project, however, these units will be attached. We anticipate that the applicant will have building elevations to share with the Advisory Planning Commission during the APC meeting. Compatibility with Surrounding_Area -The residential use is consistent with the surrounding development. However, twin homes are a departure from the character of the surrounding area. While the proposed gross density of 2.5 units per acre is less than the Low Density maximum of four units per acre, the twin homes may result in a perceived higher density of this subdivision. The adjacent property in Rosemount is designated Rural Residential and carries zoning designations of both Rural Residential (gross density =one unit/five acres) and AGP Agricultural Preserve District (gross density =one unit/40 acres). The applicant's narrative states the proposed development "will create a unique desirable, and contiguous design-build residential neighborhood." The narrative further states "the project site will be ...designed to complement surrounding land uses" and that "conversion from /~~ Planning Report -Homestead Village Twinhomes December 28, 2004 Pale 5 agriculture to low-density residential is in concert with what the City Comprehensive Plan indicates for this parcel." Airport Noise Considerations -The property lies outside the airport noise policy zones. Densi -The proposed 18 lots on 7.3 acres results in a gross density of 2.5 units per acre. This is consistent with the LD land use designation which permits a gross density of up to 4 units per acre. The northerly 2.3 acres of the site is a remnant outlot from the Long Acres subdivision, which was excluded in the density calculations of that development. The zoning code provides that when determining density, only 10% of ponding and similar unbuildable areas maybe included in the site area. Applying that standard to this development results in a density of 3.4 units per acre. Lots -The applicant is proposing to subdivide the southern portion of the property into 18 lots for 9 twin home buildings consisting of 18 dwelling units. The lots range in size from 6,000 sq. ft. to 15,508 sq. ft in area. The corner lots (Lots 1 and 6, Block 1, and Lots 1, 6 and 12, Block 2) are larger and the interior lots are smaller. Twelve of the lots are smaller than 7,500 sq. ft. and do not satisfy minimum two-family residential standards. This is the primary reason the PD zoning is requested. The rectangular interior lots are generally 50 feet wide and 120 or 125 feet deep. Corner lots are wider to accommodate the larger setback requirements from the streets. Lot 2, Block 1, has less than 50 feet of frontage at the curb, but has more than 50 feet of width at the building setback line. The subdivision design results in an outlot encompassing the northern portion of the property containing the wetland. This outlot is separated from the other lots by Street 1 and it is likely that this outlot will go tax forfeit. Consequently, the outlot should be eliminated from the plat, which may entail a redesign of the subdivision. Setbacks -Lack of conformity to required setbacks was one of the reasons the APC recommended denial of the previous development proposal. This revised proposal for twin homes shows greater compliance with setback requirements. The proposed development complies with the minimum required setbacks for side and rear yards, as well as from the public streets. This results in a minimum distance between buildings of 20 feet. The developer will be required to provide actual setback information with the application for Final Planned Development. Unless otherwise approved through a Planned Development, standard two-family setbacks apply. Minimum side yard setbacks are ten feet for living space (five feet for garages), and rear yard setbacks are 15 feet. The site plan shows public streets for access through the development. The /off Planning Report -Homestead Village Twinhomes December 28, 2004 Page 6 minimum structure setback from the public rights-of--way, including Biscayne Avenue and future 120th Street) is 30 feet. Building_Coverage -One of the other reasons for the Planned Development is the building coverage ratio. Residential development typically is restricted to 20% building coverage per lot. The proposed development has an average building coverage of 29.2% (individual lots are between 13.4% and 34.6%). A significant amount of the green space within this development is provided in the outlot. With many smaller than standard lots, building coverage ratios are higher than standard. The acceptability of this Planned Development is a policy matter for City officials to determine. Landsc~ing - A variety of trees are proposed. Black Hills Spruce and White Pine are concentrated along the south and east boundaries of the site. These will serve as a buffer to the public streets of Biscayne Avenue and a future extension of 120th Street. Deciduous trees (maple, ash, hackberry) are proposed one in each front yard, some in the area where back yards are abutting, and north of the access on Biscayne Avenue. Fifty-five of the 99 trees proposed to be planted on this site serve to fulfill tree mitigation requirements. Gradin -The preliminary grading plan is acceptable. The existing site is open and generally slopes to the north. Storm Drainage -The preliminary storm drainage plan is acceptable with modifications. A public storm sewer system will be constructed with the development to handle storm water runoff. This system will drain to a storm water pond constructed within the development before discharging to Pond LP-23 to the north. City Project 905 -Lebanon Hills/ Long Acres Trunk Storm Sewer Improvements approved by the City Council July 6, 2004 will provide for the controlled outlet of Pond LP-23. A public storm sewer pipe from the development into the storm water pond is proposed under a large retaining wall adjacent to Street 1. This compromises the future maintenance of this pipe by the City. The developer should revise the storm sewer plan to provide for construction of this pipe outside the limits of the retaining wall, or provide for adequate City maintenance accessibility by other means. Wetlands and Water Quality.- This 7.3-acre proposed single-family subdivision is located in the City's LP1-watershed, which is in the southeast corner of Eagan and which drains toward Lebanon Hills Regional Park. The developer proposes to meet the City's water quality requirements to treat stormwater on site by directing runoff to a pond that would be constructed adjacent to a wetland area on the north side of the parcel. The wetland is designated by the Minnesota DNR as a public water wetland. The developer is not proposing to impact it by draining, filling, or excavating. Minimum requirements for volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, /DS Planning Report -Homestead Village Twinhomes December 28, 2004 driveways, and walks). The parcel is proposed to have a total impervious fraction of 42 percent, which is high for this kind of development. A minimum wet-pond volume of 0.55, acre-feet covering a minimum area of 0.25 acres is needed to treat the stormwater generated by this development. Utilities -The preliminary utility plan is acceptable. Sanitary sewer and water main built under the adjacent Long Acres development are readily available for connection and extension by the development from Biscayne Avenue to the east. All existing well and septic systems on the site should be abandoned in accordance with Dakota County and City standards as part of this development. Streets/Access/Circulation -Biscayne Avenue along the east edge of the site is a neighborhood collector street constructed with the Long Acres development. The developer is proposing to serve the development with public streets extended from Biscayne Avenue. Street 1 is proposed to be extended to the southwest corner of the site for future connection with the planned construction of 120`h Street near the Eagan/ Rosemount border. Easements/Permits/Right-of--Way -The developer should be responsible for obtaining public street easement from the adjacent property for construction of a temporary cul-de-sac on the end of Street 1. Tree Preservation - A tree inventory submitted with this application indicates that there are 62 significant trees in the inventory. Twenty (20) significant trees are actually located within the new proposed development site, while the remaining 42 significant trees are located in Outlot A to the north of the proposed roadway entrance (this area was originally part of the Long Acres development site). Individual tree size and species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Conifer 8" 3"-9" 51 82% (Pine, spruce) The balance of the tree inventory is comprised of a variety of deciduous trees, including species such as green ash, white poplar, silver maple, bur oak, and black walnut trees averaging 10" in diameter. The development as proposed will result in the removal of all sixty-two (62) significant trees (100 % of the total). According to the City of Eagan Tree Preservation Ordinance, allowable tree removal for this type of development proposal (single-phase, multiple-lot, single-unit residential) is set at 40% of the total significant trees. With a proposed removal greater than the allowable amount, there is required tree mitigation for this proposal. Required tree mitigation to replace trees removed in excess of allowable limits calculates to 108 Category B trees, or an equivalent combination of Category A (54) and/or Category C (216) trees. /o~ Planning Report -Homestead Village Twinhomes December 28, 2004 The applicant has submitted a Tree Mitigation Plan that shows the installation of fifty-five (55) Category A trees. Building_Elevations -Building elevation plans were not submitted with this application. The developer has indicated that the homes in this development will be similar to those in the Centennial Ridge subdivision (southeast of Diffley Road and Johnny Cake Ridge Road) which was also a Manley Land Development project, however, these units will be attached. Detailed building elevation plans should be provided prior to Final Planned Development approval. Parks and Recreation -Parks and trails dedication due for the development shall be satisfied through a cash dedication paid at the time of final subdivision at the rates then in effect. Based on the 2004 Fee Schedule, the per-unit rate would be $1,909 for parks and $197 for trails. SUMMARY/CONCLUSION Manley Land Development is requesting approval of a Rezoning from A, Agriculture and R-l, Single-family to PD, Planned Development, and a Preliminary Planned Development and Preliminary Subdivision to create 18 lots and one outlot for a twin home development upon 7.3 acres located east of Hwy. 3, just north of the Rosemount border. The proposed lots range from 6,000 to 15,508 sq. ft. in area. Twelve of the lots do not satisfy typical R-2 zoning standards. Also, lot coverage ratios are higher than 20%, the typical R-2 standard. The outlot should be eliminated from the plat to avoid tax forfeiture, and that may require a redesign of the subdivision. A satisfactory Tree Mitigation Plan has been submitted for tree removal above the allowable limit. The technical aspects of the development with regard to grading, storm drainage and utilities are satisfactory. Detailed building elevations should be submitted prior to final subdivision approval. The developer is required to obtain public easement for the temporary turnaround in the southwest corner of the development. Park and trail dedications shall be fulfilled through a cash dedication. The residential use is consistent with the surrounding development, however, the twin home design is a departure from the character of the surrounding area. Planned Development zoning is intended to provide flexibility that is mutually beneficial and that cannot be achieved through standard zoning. The developer has not demonstrated the public benefit of the proposed Planned Development. It is a policy matter for city officials to determine whether the proposed PD and its deviations are acceptable. ACTION TO BE CONSIDERED To recommend approval of a Rezoning from A, Agriculture to PD, Planned Development upon five acres of land located at 500 Gun Club Road in the SE 1/4 of Section 36. /d 7 Planning Report -Homestead Village Twinhomes December 28, 2004 Page 9 To recommend approval of a Rezoning from R-1, Single-family to PD, Planned Development upon 2.3 acres of land located north of 500 Gun Club Road (Outlot B, Long Acres) in the SE %4 of Section 36. To recommend approval of a Preliminary Planned Development to create 19 lots and one outlot for a twin home development upon 7.3 acres located at 500 Gun Club Road in the SE'/4 of Section 36. If approved the following conditions should apply: The property shall receive final subdivision/plat approval prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. The following exhibits are required for the Final Planned Development Agreement: - Final Site Plan - Final Landscape/Tree Mitigation Plan - Final Building Elevations Plan 3. The property shall be platted. 4. The Final Planned Development for the residential portion of this development should be submitted prior to final subdivision approval. Final subdivision approval should occur only after, or simultaneously with, approval of the Final Planned Development. Unless otherwise specified in the Final Planned Development approval, standard R-2 zoning setbacks apply to this development. Minimum required setbacks shall be as follows: - Front yard setback from public right-of--way - 30 feet - Side yard setback (living space side) - 10 feet - Rear yard setback - 15 feet (see appropriate street setback if rear yard abuts a street) - Decks must also adhere to these setbacks except as otherwise provided in City Code 6. Each unit shall provide atwo-stall garage as a minimum. 7. Unless otherwise approved with the Final Planned Development, building coverage shall not exceed 20% of the lot area for any lot within the development. 8. The developer shall submit the final building elevations and exterior materials and colors with the Final Planned Development. /off Planning Report -Homestead Village Twinhomes December 28, 2004 Paee 10 To recommend approval of a Preliminary Subdivision to create 18 lots and one outlot for a twin home development upon 7.3 acres located at 500 Gun Club Road in the SE'/4 of Section 36. If approved, the following conditions should apply: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, B1, B2, B3, B4, C1, C2, C3, C4, D1, and E1 2. The property shall be platted. 3. Erosion control practices during land disturbance activities shall comply with the City's erosion control ordinance and shall be maintained throughout construction. 4. The developer shall be responsible for obtaining all necessary public street easement from the adjacent property for construction of a temporary cul-de-sac on the end of Street 1. 5. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards as part of this development. 6. The developer shall revise the storm sewer plan to provide for construction of this pipe outside the limits of the retaining wall, or provide for adequate City maintenance accessibility by other means. 7. The stormwater treatment pond shall be constructed according to I~TLTRP standards with a maximum depth of 6 feet, a 10:1 aquatic bench from the normal water level, and an outlet structure acceptable to the City Engineering Division. 8. The applicant shall fulfill required tree preservation mitigation through the installation of fifty-four (54) Category A trees, or an equivalent combination of Category B and Category C trees. 9. The park and trail dedications shall be satisfied through a cash dedication payable at the time of final subdivision at the rates then in effect. /0 9 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff s report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of--Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of--way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of--way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage requirements. C. Plans and Specifications 1. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval: 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. //D 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and approved by Council action. G. Water Oualitv Dedication 1. This development shall be responsible for provided a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks Commission and approved by Council action. H. Other I. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. Advisory Planning Commission Approved: August 25, 1987 City Council September 15,1987 Revised:_ July 10,1990 Revised: February 2, 1993 G:Engineering/Forms/Standard Conditions of Plat Approval /// FINANCIAL OBLIGATION-Homestead Village-Preliminary Subdivision There are pay-off balances of special assessments totaling $-0- on the parcel proposed to be subdivided. The pay-off balance will be allocated to the lots created by the Subdivision. At this time, there are pending assessments in the amount of $20,774 on the parcel proposed for subdivision. The pending assessment is related to Project 905, Lebanon Hills Storm Sewer This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final Subdivision. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE Sanitary Sewer Trunk S.F. Water Trunk S.F. Storm Sewer Trunk S.F. Total (1)Estimated Charges are computed using RATE QUANTITY $1,085/Lot(1) 18 Lots 1,130/Lot(1) 18 Lots .103/Sq. Ft(1). 139,174 Sq. Ft. the adopted 2005 rates. AMOUNT $19,530 20,340 14,335 i~a $54,205 Eagan Boundary Location Map ~ j Street Centerline n parcel Area i Building Footprint c, " ~~ e ,a a r ~`~~ 4 -r c ..mfr 1.~ e ~~~ ~ ' ~ d `~~ € I } /. -~~// ~ ~ l= r 4 ~ S ~ G Oi ~" b ~ ( `.`i ~ 1 l \ ~I I - r L e~ ~ ~_:~~.~~c~ cs ~ r ~.,,'~ ~ i'I 1 ' ~ u r^., n tt a~ 7 ~ ~' . r C' t7 i 7 1 ~~.. -~ O ~ e: ~.n ~v' q £ ~'' 3 ~ ~ f A~ % `J ~ ,`Y f C~ ~ ~ , ~ 1 .v G ~, ~ F s 9 C~ L Ci J 4eor a €, r.~, ~ ~ Q W ~v Lj , GH G ~ / ~ 'J' © ~ - 4e~ f. ~~EE__LL__ 4 y E • _ 4 ~ • /~~~~ Cv ~+ 'e ~ ~ 'cry 7, e9 _ ~ \. ~` ~\ ~\~ ;• : , ~ ~7 " y . rJ ~ ~ ~ . 4'4 ~ v '. i r ~3 ~~ ~j ~" F] e1 .^~ eri'b, J ~. 11 \\ a / ee .~~. ~ a° ' ,: 3 L~ f_1°~ c _ ~ C~ ~. ~ ~~ 9 EI I~ ~ C.v9 (~ ~ c'r b ~ - ' Q Sub'ect Site a . r- ~ , s // ~~ f ;7,' l i -- ,% i i / ~ ~~ ~ ~ 1000 I~~ 0 1000 2000 Feel Development/Developer: Homestead Village Application: Rezoning; Preliminary PD; Preliminary Subdivision Case No.: 36-RZ-17-12-04; 36-PD-10-12-04; 36-PS-24-1 2-04 ~ ~ ~ ; ~,~ < µ~., ~~~ ~t ex +' ~~~ ap Prepared uslnq ERSI ArcVlew 3.1. Parcel base map data prov(ded by Dakota County Office of GIS and is current as of January 21104. THIS MAP IS INTENDED FOR REFERENCE USE ONLY N W E city of eoc~an d D k t C t d t t f i d a o a oun y o no guaran Th an an ee the accura ormat on an cy of this in are S community Dsvdopmant Department not rlspons)ble for errors or Omisslon3. Current Zoning and Comprehensive Guide Plan Land Use Map Homestead Village Case Nos. 36-RZ-17-12-04; 36-PD-10-12-04 ~ and 36-PS-2412-04 Zoning Map R-~ ~ A W NB R-1 NB I.t PF Current Zoning: A, Agriculture and A Location A R-1, Single-Family Residential a A A A A ~/ coo o wo uoo y.a ~ \ Comprehensive Guide Plan '-`J`''-`'~/~ C~1 Q Land Use Map o LD RG QP IND p LD Loc ti Current Land Use Designation: P a on D LD Low Density LD LD coo o coo txoo r..t ~~ Prcal bas. msp inlorma n provi .dby Dakc my Land Evwy OapartmoR Jv~. ZoO~. N Zo Infor Nnfainsd bytity Sta}L City of Eagan - W E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S I't ,~ i ~' ~' 1 i :; _I , ~ 1~\ ~, _-_- I I ~ ~ ~. I ~ !~ ~ ~' ~ it ~/ 1 ~ !E ~`g' ~~ ~ti I~ I ~ 7 ~, T FA610'}91y ' 636.W ~~ T ~, i I I I I I~ I t~ b Y I ~ I ~ - I I I I \~~f~ i. C~ d Z .- / r - - -- - - ~-- _ ~ 1 1 1` \ \ ~\ g", \`,~ `~~ ~ N nor ~'f ~~ 1 1 ` 1 \ ~ ~ l~ Y 1 ~a1 ~ eysecss~ I lu i I ~ a F\ F•1i __\ .,II III ~~~ I __ , ~ i,l, I III I ~ 1,1 ~ I~ .- -~,',\~. I e. ~ I_ 1I .I -~- 111I !III I I M oIW ~ Y i Pm` 4 4 iTq'i~eG ~ ~1 ';~~ xi ~ x z._ she 1 ~ EIl SF E F • y's-._ .7 ;_x F;B e° - t;- [ - n_-tf6' ~ I I I :~g s r -. g I ¢G~PiF F ~o~ I I 55' f ~ ^~J ~ I I €; a `f 0 'Rg.°S- <v : ~3a[€q ,.. c''- ~ ~ I --J"-- -----J is_RI?i - € ;~.F=~. ~ _,tF-" `i ig3 +`4S <x ~ -~ i -~ >~• ~~ / 3.. _ ,-;- e4Tl I I I I I I I I FLJULJ ~ by gt RLl R f! Y; >: R~ F 6 ~a 4g 9~g~gIa~s'S ~ b 9 f e•d` 3- R R {m•rep{ +wa•ds c• •e K": _~ : C i~~ F F F E3 ^~!fi e~~~: i ~ s a € a ~ e a F B [ ~ q EXISTING CONDITIONS I R I f~ f PI ~'NEERen; neerir~g ~ ;;~`_ - HOD~lESTEAD VILLAGE M N LEY ~ ~{ r _..~... MMeouFUlFn~,orrR :~~:'...~~ - - ~xfsr¢acwrrorrioNS p O~ a ~e ~ ~~ :.s ,~ 9~M...s.a. ~~~ ~F~I ra~+.nR ~ `""°`d ~~wn ue.~• _ LAND DEVELOPMENT, INC. /is - - - _ .m - .o i Fl '6 aN e ~ F ° $ .. - -~ a . ' / N 1_ .. x r ~~-,--- ="-------~-- ------ ------ ~ ----- M >o a ..' E .~ v. F S ~ L__~r_-____ ___ SA _-_°_-_ ___00 _ ____ ~__~ -~ n°w~f. f`.c<ne ~ ~~ ~1. c a - s o-ai - SM~: £~ j [N - f °W 6 SN 6 LJ t1~11 . - ~,~ y i . '1 Y ~ STREET 2 i I ~> ~ - n ~pl - fN - ry - ~ .~4 t ~° ° . ~w I r M I t: BISCAYIJE A~ExUE .. I {31 ,~. ~ ; f I ~ .r ., I ° ! l ! ! , ' 1 - ' ' h - h t_}ol "' 11 l ~~ i C,t,~ h ~ I e-r C 1 ' ~ E41 °~ I n il z~ D i /,h T L' J ~~ ~ - ' _F u I I` '~ -- \. ;! ' i ~ . \A \~~ / ~ I ~~ ~i ~ i r ~~ I. ~ \ r~ ` A ~! / . i 1 ~ fll : Nx I ; a ~~ ,~ F ~ - --------~--- I , I - ~ ~ ~''~ 2t5 - - -- r F Y ! ~ i a Il, P S ~: 0 4 1" ;~ 3 i d e S a N 2 F~ R Q 2€ 5 e 6 IF~q~'"I°I'I~I, bI~~J' ~ ~!- i! I I! I l ~ i k' ~ I~ i! I I I I x I j j I I 1 ~ I I I !;i~ ~l~ b ~ ~ ~ - - ; - n ~ ~ M ~ N ^ y ~ ~ PI~NEERe,Tginee,;l~g ° i~ ~ M%~emx%~~m~orrR °"" rN..a kvr.iµw°. raw i,'o,~'.~m~ .~"~.vae.~. c:F;s~i F ~ IFSl!f ~ €% F(~3 ~ Y ~~.:~ t ; F%~~e~ $ Flea'F~. B ~ .%_F;F ~ ao~R r7- - o £F ~;3x ; +~*N~z a i m ~ ~ s% F ~^t ~ y ~ L Q6Y ~ ° ~ s !< eo Cti ~ ~q~ ~ 1 S i .. ~ i x. ~s% ~ 's9 ee 1FF! e.3 ~ i ~. eg t~: ~.X g~# F PRELIM. PLAT HOMESTEAD VILLAGE ~ n N~EY PRPI.IMFNARY PLAT ~ I LAND DE~/EIOVMENT, INC. //6 Li/ 5 7 N 1 '1N3WdOl3n30 aNb'1 .,.~ ,.~„~ Y~ ~ t w M1Td 3iIS/ad - _ _- -= '°'..'~~ „ab.: w ~ .~.w ...`," ~e ~ ~t `o w~-..-~-:rr 1 a~~ %uuaau~~Ea~~3N~Id ~~- a Nb'~d 311S/Od "Wtl3»d ~o Z ~ ,b ~ ~, W o ~ ~ tr ~ lr ~ K 3 ~ `3 ~ i ;; ~ ~ c,o _ ~ d Q d d W i o ~. ~ ~,~ ;f - !~ Z Z Z _Z U W ~ N u z ~ ~ ~d ~ -.s w awaaa~ < < nlrl~ ~N az^Q`, ~• ~f~. ~ , ~". !n '-Nt7 d'u'j tD ~ na°Iz ~n`?Iu ~i&WUO 3 < ;I .''i- ~Y.:~ .~ •,4 ~: Q - - ~ - - - - ~ 7 v z~~--- ---1----_I I__--~,!x,~ W ICYN 'Ac _____ . w n 1 _________ _ ~ LL. 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I!Illil ~ I, II II I~I I I ~qg~ € ~ ',a ¢ ` &~ M a p I fe ,^",c~ "R."F ~RRR ~R"" n2r",fi0~r5 ~oA ^q$~h:as~$ q' $"e ,` IR: :an" R ^ ~ S x it m ~ 9 ~ ~ ~ ?' c665666666 ~66 6e 6 ~ ~~g6"Si ~~, ~,,~~e q~q g~"q $~I~'~~ g~?4?sa€ ~ i ^ $ 2 n "~ ' ~ ~ ~ ~ R fiR 13 rRFRRR£iRRli cfi"RFiRRRR ftRftApy6"g, ~g 2 0.,, ,'°°" ~ 'e° ? @ R ~' °~~oo ~b ovoovevo'a~~~~ee~voo Deo 7'in~-.. ^S X'i,s o>-°~~$ 8~"~ ~ ~@~''~'~ g €>, X ~, ~~ say ^aas~~ ~a r~ :~;'>:q, a". ~'~y ^'3;:A <~"v c£: t~+'~ b6~",z; s b`g$~R~ Bess;?~,^r:,s5s^~F;-eA Q~~ ,,: ~ E~ ~ ~, n~ a ' R a aaaz a~Ra~~ ~ ^sc s ~ ¢ 7 { ~ ~ ^ F Z ~~~ ~~ 8~ ~ ~~ E F. s+5g $ 3. e~ e :~ ~C , ~'.^y F~ R\~ x~ I ~ ;~;; f~ ~aE ~! ~ 3 ~ ` R C -F~ - - ix F ~~ a ' PI~I~IEERengrneering ~-' ~ ~ _ € w _._ ~ sll ~ Mutleu HelpNt Offe~ ' T tt E I I ~ ~~oG. c..waR, ~~m~ 9~'w~ ~~:w:m ro, nN 4k1~ ~,+N ..,,+n......~nu_ . ..,~v~.p on~C$~~o:~~o ANN ~~~~~~~~~~>~~~oa~ ova $~~~~~o~~ R a €^?8 a~ ~T$ ~S~ o' ~ ~ ~ u~ $ 3 ~ ~i z ~ z N ~~ g g a ~ ~ PRELIM. GRADING PLAN HOMESTEAD VILLAGE PRELIhIINARY GRADING M ;, NLLY LAND DEVEIOPMEIJT, INC. ~~~ ~gS I`.R~ 5 • ~ a ~R R ~ s :~~- -C 7 ~ ~, ~ PI~NEERengineenno - --'--- i ~i rollall`b';.s"~ Iwnh.loo...rola. .~,'~.`.:~.~"'~~~.° Iii i ° lil ~^II~ m II I ~ 00 I _ I ~ ~ ~` 11^ I 1 I u I 1°~ s0 i 1 • I I- I~ ~ ~ . I ~ ~ ~ c Fee~BX tai ~',Eeoe aEF~~~~~~~~~a~ Rt2 ^n ~I,F~~m RRRR RF£i:~~ 6F~'A3 F, ~mo~ $ ° ~~698 oB8~`-~~;L~~~a~~~~ ~s~µ2~ °~'~f~6 ~b~NZ~F .. Rey x F~~ SR a~... k ~ xz` ~ b,~ i z R PRELIM. UTILITY PLAN ~F HOMESTEAD VILLAGE ~ M ~ N L` , PRELIMINARY UTII..ITfES LAND DEVELOPMENT. I N C. li y vi alRlll. t7`}rj 't atri i ~ I~i1114~}r!s j~tfl~~j ~~;f(~1 ~ a F ~`(i'`~~ i~i~ ~~~`~; ~~~~ h w ~ra b rl ra ,~• ~ rayaf li tlr~ $i ~;t ,i I.jr(li:at~~~~~~r» Se ik~iii ~ ~ iil;;~ilil i ~ y:.t I;!~! . ~~ •! ~ ~;! ~ ; '~' g ,~'s ;,~~ i a' ,;~~ ;, I1~r1 {jl a ~ g ! r~::: F, t rrf If i eR~~ .f ~ f~~ e~ ~~~~ Eg ^ ~ ~~~~ ~ ~ ~~~ g SR iR~ R/t~~/~~ !~ ~ 6 S R ~~ 1~0 = E I! d $ I~O ~ ~R ~ ~ [~G (4 R qg k; #ga gg 1 E~f ~ ~ €k 3~6 1~ ii $~' gd ~~ ~~~ ~ L~ FY ~ ~£~~¢ d6 ~R EE R ~ ~ i EEA 5 ~ i p € ~ I! q '~ ? 4 9 2 {~ (~ ,, !~ 9 (~! I a4 ~s ji Ij4a I!i ~ 4I1'~~ ~F I~ $ a a n r+ a u. fl( ii ~ Ei l t ~l f a il ° ~ Io' qll nrr r: !4 i,l! y.r;~~ n r; ~ ~ l ~ ~ . a ak r r l r al .i ~tl; ~, 4 4 1441 ( , ' ? ( ~ is r . l ...` _ ; i - I l ~ ~ C I ~' - ~ _ ` ~ ~ y o j , ~ 1 i ~/ ~ F 1 l ~ ' o~ ~ , I a- '_- '__' __' __ ' l'~ ~ 4 ~ ~ •~ -- ---- ---- ~ -1-;- - _ -_ R a s ,; „ Rb 1 ~ ~ Q~t ~~ ~'°x Y k ,~ ~ i r 1 . m / / ~ ~ L _ ~ I ~ l 1 ' . `I ~ ~ I ~ `~~. -- ~ ~~ ~ ' / f ~ ~ r ~ e /{ ~ ~ ~ G __ _ C___ _ _ m D 1 ~, fo ~ p I I 4 _ I I ~ , hp \ 1 ` pPx ~ i i i `~ ~. 1 ^~ ~ , ' T ~ I 1 \ ? ~ o/ ~* ~ 1 ~ ~ . ~ l~I 1 H ~ r ~ - r- _ _ _ ~.. \ BISCA '~A NUE \ \ ~ :e ~~ e 6 iai~1 ~11~ . r 4f,iiar et4` r~ ~ Eclat ~~~~ `~ so ~ , e l; l r, { t y i i l ` e F~ l ~ _ I i ft' 41 i i i li} ~ ~ !'r ° 1 f i+ti r m t IR 1 llfl .':!1 ~ ! ~` I i l i 1.1.1.; 3 ; t ~; ~ . ~ . > s s ~ .iii [ ~ s a 4 q ~ >i ie:?:1 ecn= r .?ail _ ..,~~ft',; g •4 ~ . ri1! .. ~ ~ ` r 4 --1 :~! t •i 414 m 66 cc 4 1. '1?!?I: ~ -1 ~ I E11 E lil i? q~ ; ~; ; I g ; 1 ~ ! = ~, Ijs~ PI: NEER~n;neeting '~ ~'"` i ~7 ~ ~ ~• 4feMOta Hcipnu orfia -~•~ o..,..ucn~ e. ~_ w.p.i'iei'im c. ~.~e v°. a_.iaa:tasi..lts3cc.i...iir:iEE€?icaa°aF._r..:.=._,i FS[:s3!_=alraiiljR- a~.,•~ EI alp ~ '0' i ii-!r----i` 1j-••:j-?iisIFfir:;iiliii(!IIj'II'-j'°- lif ii i= 'dl? FF ;; {`iliiltt?ii E dti ttiff`~I1 rlt7{?fit" ' i :I' r ` ~ lel ~ j l • [ ? fr ?~?IipiFi~~li ilUit?t. ~ ' l I l `III ;I ! ;F; F i :: a~l a ~':: ....'I?.'.ir!ri..t~l,'i ltj.i~ r lili -~IR',rf• ?111;x. G R e ~ ~~ ~ . TREE PRESERVATION/MITIGATION PLAN - HOMESTEAD VILLAGE I ~ B ~~~ TREE ARTIGATION/PRESFatVATION Il AND LINDSCAPE PLAN LAND DEVELOPMEM, I N C ~ /~.~ '~ N I '1N3V,IdOl3h34 ONb'l rr..r+. ml~ ee rm~rr nul c ,rrl,xl ~ri~ ~..rs..a °~u~~,,..a,. ..: w LO siyBpH cwP°aY! L t o ff'JY'I'IIA 4d~.LS3T~IOH ' j _ ~ 8t~uaaut8lw~~~~~-IcI `" E g 5 £8 ° I I u ~ ` N ie v~ig5 ~C aF'a6 1 S '~ ~ -~ s1 ~E Z-y` x><£5e ! I ~ I i I i I II ~ i I i I I I ~ W _ ~ " a ~ ' =W I <~~~` _' I I J~ l i 1 ' i of - 3 si { pK I i;E~ - I ~ I I l I I - }{ o} '~°°~ ~ aN _ 11 .x M1~ob K ~ ~ I ~ I ~ I W ,n d x A : {y _^~ I ~ ~ i~i.y ZW i Bil ~ j ' ~ 9i ~ , ,:, -, ~V s F°[{e.~ ~ p I ui;s8 ~ ~1 < ~ i ` ~ 6 1 ¢ ~i w _ a o p Z C ~ C ~~~#~=; r o ~ 3;;~° Y 2 ~,o~:f : s F Q m 3 Y ~- _~~='x4 ~ ~ _a~~_33 dl C N d ga „j,. ~ 3 a ~ O ~ b>, O w ~' '' C ~ N ~ ~ J~ Q ~ 2 ~ I O 8 °e 1 ~r ~ N Z ~ ~h _ ~ •---'--'I I I I _: {; C ~; I ~?, I ,n ,~ __. _. . .,._ , ... ,_~~~. :.~ .. - -- ~e»i~ __e..~ a sW ~ --I r. ~---------- ~------ ~f a I 4A F I I ~- I `I'° f ;.-- =`~' :~I I i o: J j /2~ Agenda Information Memo January 18, 2005 Eagan City Council C. PRELIMINARY SUBDIVISION (WINGS ADDITION) -WINGS FINANCIAL ACTION TO BE CONSIDERED: To approve a Preliminary Subdivision to create two lots on 3.3 acres located at 3240 Denmark Avenue, legally described as Lot 1, Block 1, Olson-Burger Addition, in the SE %4 of Section 10, subject to the conditions listed in the APC minutes. VOTES REQUIRED FOR APPROVAL: Majority of Councilmembers present FACTS: • ~ A Planned Development was approved for this property earlier this year, allowing a credit union with drive-through service on the northerly portion of the site. • The development plans were designed to accommodate a future subdivision and most of the development issues were resolved at that time. • Construction has begun on the credit union building, and the developer is now ready to move forward with the subdivision in preparation for sale of the lot to a third party for future development. • A Final Planned Development will be required for Lot 2 before a building permit can be issued on that lot. • The Advisory Planning Commission held a public hearing on December 28, 2004, and did recommend approval, subject to the conditions in the APC minutes. ISSUES: The applicant is opposed to the condition restricting further access to the site for Lot 2. The APC discussed the matter, and recommended that the condition remain. The applicant has been advised that while there is no guarantee of approval, the developer of Lot 2 may apply for an amendment to allow additional site access in conjunction with a specific development proposal. 120-DAY STATUS: Deadline is March 16, 2005 ATTACHMENTS: December 28, 2004, APC Minutes, pages ~~- Staff Report, pages ~ through ~a z City of Eagan Advisory Planning Commission Meeting Minutes December 28, 2004 Page 10 D. Wings Addition Applicant Name: Paul L. Dinger, Wings Financial Federal Credit Unioin Location: 324 Denmark Avenue; Lot 1, Block 1, Olson Burger Addition Application: Preliminary Subdivision A Preliminary Subdivision of approximately 3.2 acres to create two lots. File Number: 10-PS-22-11-04 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated December 20, 2004. She noted the background and history. Paul Dinger, Vice President, Wings Financial stated the ingress/egress easement document has already been prepared and recorded. He stated the access restriction is a concern of Wings Financial Chair Heyl opened the public hearing. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. City Attorney Bob Bauer explained that condition number 5 was created to assure verification of all items in the declaration by the applicant Mr. Gorder stated Staff feels the proposed access is adequate. Attorney Bauer concurred with City Planner Ridley's statement that a request for additional access could be made in the future via a PD Amendment application. Member Hansen-moved, Member Dugan seconded a motion to recommend approval of a Preliminary Subdivision (Wings Addition) to create two lots upon 3.3 acres located at 3240 Denmark Avenue north of Byerly's, legally described as Lot 1, Block 1,Olson-Burger Addition, in the SE'/4 of Section 10 subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2 1993: A1, B1, 64, C1, C2, C4, D1 and E1 2. The property shall be platted. 3. A Landscape Plan shall be submitted at the time of building permit application for Lot 2. 4. To allow for proper spacing and efficiency of the future intersection of Denmark Avenue and Northwood Parkway, access to this development should be restricted to the two existing accesses constructed with development of Lot 1. 5. Prior to final subdivision approval, a private ingress/egress easement providing for the shared driveway between Lots 1 and 2 shall be prepared, in a form acceptable to the City Attorney. All voted in favor. Motion carried 7-0. /~~ PLANNING REPORT CITY OF EAGAN REPORT DATE: December 20, 2004 APPLICANT: Wings Financial PROPERTY OWNER: Wings Financial REQUEST: ~ Preliminary Subdivision LOCATION: 3240 Denmark Avenue COMPREHENSIVE PLAN: SA, Special Area ZONING: PD, Planned Development SUMMARY OF REQUEST CASE: 10-PS-22-11-04 HEARING DATE: December 28, 2004 APPLICATION DATE: Nov. 16, 2004 PREPARED BY: Pamela Dudziak The applicant is requesting approval of a Preliminary Subdivision to create two lots upon 3.3 acres located at 3240 Denmark Avenue, north of Byerly's, legally described as Lot 1, Block 1, Olson-Burger Addition, in the SE '/4 of Section 10. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use /a ~ Planning Report -Wings Addition December 28, 2004 Page 2 contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The Preliminary Planned Development for Olson-Burger Addition was approved in 1999. The property was platted in 2002. Earlier this year, Wings Financial (then Northwest Airlines Federal Credit Union) received approval of a Planned Development Amendment to allow adrive-through facility. has Planning Report -Wings Addition December 28, 2004 Page 3 EXISTING CONDITIONS The property is under construction with the Wings Financial Credit Union on the northern portion of the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existin Use Zonin Land Use Desi nation North Home De of PD, Planned Develo ment SA, S ecial Area South Retail PD, Planned Develo ment SA, S ecial Area East Slumberland PD, Planned Develo ment SA, S ecial Area West Northwood Parkway and I-35E Right-of--way EVALUATION OF REQUEST Compatibility with Surrounding Area -The development plan for the credit union was designed to accommodate the subdivision of this property and allow a second use building on the southern portion of the site. Wings Financial is now proposing to subdivide the land to prepare to sell the vacant parcel to a third party for construction in the Spring/Summer of 2005. Airport Noise Considerations -The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter of its Metropolitan Development Plan that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in Eagan place the subject property within Noise Zone 4. Within this area, commerciaUretail development is considered to be consistent. Lots -Proposed Lot 1 is 1.67 acres in area and proposed Lot 2 is 1.61 acres in area. Both lots are of sufficient size and dimensions to accommodate development. Landscaping - A Landscape Plan for Lot 1 was approved with the Planned Development Amendment for the credit union development. A Landscape Plan for Lot 2 will be required at the time of building permit application. Grading/ Utilities/ Storm Drainage -All engineering issues related to grading, utilities and storm drainage have been addressed with building on Lot 1 and will be addressed with building permit submittal on Lot 2 for this development. ~a6 Planning Report -Wings Addition December 28, 2004 Page 4 Streets/ Access/ Circulation -Public street access is available from Denmark Avenue/ Northwood Parkway to the west and north. The development proposes access at two locations; one a shared full vehicle -movement driveway at the common lot line of Lots 1 and 2, and the other an exit-only drive on Lot 1. As part of the City's planned Ring Road, Northwood Parkway will be extended over I-35E in the area near this development. As part of this extension, Denmark Avenue will intersect Northwood Parkway as a T-intersection. This future configuration will create an intersection that will affect access to this property. To allow for proper spacing and efficiency of the future intersection, this property should be restricted to the two existing accesses constructed with development of Lot 1. Easements/ Permits/ Ri~Lht-of-Way -Private ingress/ egress easement providing for the shared driveway between Lots 1 and 2, in a form acceptable to the City Attorney, should be prepared and executed prior to final subdivision approval. Wetlands/Water Quality -Both storm and water quality ponding were provided for the entire site with the initial development of the credit union on the northern portion of the property. Tree Preservation -There was and is no significant vegetation on the site, so a Tree Preservation plan is not necessary. Parks and Recreation -Parks and Trails dedications were paid for the entire site with the building permit for the credit union. SUMMARY/CONCLUSION The applicant is requesting approval of a Preliminary Subdivision to create two lots upon 3.3 acres located at 3240 Denmark Avenue. Construction has begun on the northerly of the two lots in this development. The preliminary development plans are acceptable and satisfy City requirements. Detailed development plans for the southerly parcel including landscaping, elevations, grading and utilities will be required at the time of building permit application. ACTION TO BE CONSIDERED To recommend approval of a Preliminary Subdivision (Wings Addition) to create two lots upon 3.3 acres located at 3240 Denmark Avenue north of Byerly's, legally described as Lot 1, Block 1, Olson-Burger Addition, in the SE 1/4 of Section 10. If approved, the following conditions should apply. 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, B1, B4, C1, C2, C4, Dl and E1 /a ~ Planning Report -Wings Addition December 28, 2004 2. The property shall be platted. 3. A Landscape Plan shall be submitted at the time of building permit application for Lot 2. 4. To allow for proper spacing and efficiency of the future intersection of Denmark Avenue and Northwood Parkway, access to this development should be restricted to the two existing accesses constructed with development of Lot 1. Prior to final subdivision approval, a private ingress/egress easement providing for the shared driveway between Lots 1 and 2 shall be prepared, in a form acceptable to the City Attorney. /oz Fl STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of fmal plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of--way as required by the alignment, depth, -and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of--way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage requirements. C. Plans and Suecifications 1. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. /d % 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for provided a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks Commission and approved by Council action. H. Other 1. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 G:Engineering/Forms/Standard Conditions of Plat Approval /30 FINANCIAL OBLIGATION-Wings Addition-Preliminary Subdivision There are pay-off balances of special assessments totaling $123,198 on the parcel proposed to be subdivided. The pay-off balance will be allocated to the lots created by the Subdivision. At this time, there are no pending assessments on the parcel proposed for subdivision. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final Subdivision. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The chazges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT None -0- Total /3/ Location Map Eagan Boundary i,~ Street Centerline ~ J Parcel Area Building Footprint o ® i i I I ~ O L_ . I . ~ ~ ~ - T : + _ ~ h . ~ ti u i aaD~ fi - d f~P m,. ~. ~ ^h ~ _ _ I I r- Ih 0;.. em / __ ~, I ~. ® es ~ S b' t Sit ~ _ - - -- -= 1 ~ - - u ec e :.. _ - ~~ __ ~ y~ _ _ 03 / _ • I ~ _ r ~u~~c bb ~ o y~ ~ I t ~ ~_ „ n~ e--~ ~ ~ - t _ ~ / Y ~ $ ~~ m+ 1 <j/ ~ ~ ~ ~ _ ~ i ~' e a ~ ~~ ~ 4 ~° , r ~ ' - ~ l / ,~ / ~. -_ r / ~~ ;' ~ . ~~,- ~" ~ 99 9999 ®@ B® ®®9 9[79 , \~ ~ / ,~, _ ~ - - - ' ~ ~ ® pe< /%~ ~~ ~ ~ ~ ~ ~ ~ ~~ i e t- I Q ~ ~ e ~ d d d3 ~r • ~ ~ m o ~® ....... ~~~ i ! +„ ~ 0 _ TM i , .. . c, ~ma~ nr 1000 0 1000 2000 Feet Development/Developer. Wings Addition Application: Preliminary Subdivision Case No.: 10-PS-22-11-04 -.~ r f :,. hz.. ~r +.~. j Map epared using ERSI ArcView 3.1, Parcel base map data provided ~~ vf./ Dakota County Office of GIS antl is cuvent as of January 2004. ~~~/// THIS MAP IS INTENDED FOR REFERENCE USE ONLY N W~li city of eoe~on The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S Community DevYopmant Departrtwne not responsible for errors or omisafons. Current Zoning and Comprehensive Guide Plan Wings Addition Land Use Map Case No. 10-PS-22-11-04 Zoning Map > ,-, R•3 PD R-4 Location BP Current Zoning: R-4 PD x . , PD Planned Development ~' D ~' LB PD PD PD rl L 'D 3 ~ PD /~ PD LB f00 0 f00 1300 F..t ~ Comprehensive Guide Plan - ~ ~~ Land Use Map IND MD SA Location sA ;` Current Land Use Designation: 5A f ~ SA SA sA SA Special Area s" SA SA A S SA ~ ~ SA 5. f00 0 600 1200 F.~t ~i ' `SA f /~ ~ tufo P Inforrrution proWdodby D.kot. County LandSw.y D.p.rtmstt Juts 2007. N _I//` ZoNng information melntdned byCity StstL City of Eagan W >: THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of Phis information. 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No formal action is required. FACTS: • As an update, Dave Carboni, San Mateo County Planner and Chairman of the 2005 N.O.I.S.E. Conference, was in Eagan on January 13 & 14. • While in Eagan, Mr. Carboni was able to visit the Community Center, which will be host to the 2005 N.O.I.S.E. Conference. • As an opportunity for other communities to learn about the Conference, particularly those who did not attend NLC Conference, a lunch was held on Friday, January 14, 2005 to inform community representatives about the conference and to serve as a forum for ideas that they may have to enhance the Conference. /3 9 AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER JANUARY 18, 2005 A. CALL TO ORDER B. ADOPT AGENDA t„t ~ C. APPROVE MINUTES D. OLD BUSINESS ~„~~ 1. CONTINUE Public Hearing to Authorize Eminent Domain Process (If Necessary) of the Joos Electric Property, 3980 Cedar Grove Parkway, May 17, 2005 E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURNMENT /yo Agenda Information Memo Eagan Economic Development Authority Meeting January 18, 2005 A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the agenda as presented or modified. C. APPROVE MINUTES ACTION TO BE CONSIDERED: To adopt a resolution approving the minutes of the January 4, 2005 EDA meeting as presented or modified. ATTACHMENTS: • Minutes of the January 4, 2005 EDA meeting on pages~~'f ~3 • Re~so~lut~ion approving the minutes of the January 4, 2005 EDA meeting on page /Y/ MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota January 4, 2005 A meeting of the Eagan Economic Development Authority was held on Tuesday, January 4, 2005 at the Eagan Municipal Center. Present were President Geagan and Commissioners Fields, Tilley, Carlson and Maguire. Also present were Executive Director Tom Hedges, City Planner Mike Ridley, Duector of Public Works Tom Colbert, Community Development Director Jon Hohenstein, City Attorney Mike Dougherty, Administrative Secretary /Deputy Clerk Mira McGarvey. ADOPT AGENDA Commissioner Fields moved, Commissioner Tilley seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 APPROVE MINUTES Commissioner Fields moved, Commissioner Tilley seconded a motion to adopt a resolution approving the minutes of the December 13, 2004 EDA meeting as presented. Aye: 5 Nay: 0 NEW BUSINESS AUTHORIZATION OF NEGOTIATIONS FOR POTENTIAL ACQUISITION OF FORMER BASKIN ROBINS PROPERTY (JOHN' BUNKERS), 3989 CEDARVALE BOULEVARD Community Development Duector Hohenstein discussed the potential acquisition of property at 3989 Cedarvale Boulevard. Commissioner Fields moved, Commissioner Tilley seconded a motion to authorize negotiations for possible acquisition of the former Baskin Robins (John Bunkers) property, 3989 Cedarvale Boulevard (aka 3985 Sibley Memorial Highway), as a voluntary sale to the EDA for future redevelopment purposes. Aye: 5 Nay:O OTHER BUSINESS ORGANIZATIONAL BUSINESS Commissioner Maguire moved, Commissioner Fields seconded a motion to elect/appoint officers of the Eagan Economic Development Authority as follows: Aye: 5 Nay: 0 President: Pat Geagan Vice President: Peggy Carlson Treasurer: Mike Maguire Executive Director: City Administrator Tom Hedges Secretary /Deputy Executive Director: Community Development Director Jon Hohenstein. ADJOURNMENT Commissioner Fields moved, Commissioner Tilley seconded a motion to adjourn the meeting at 11:40 p.m. Aye: 5 Nay: 0 1~~ Date Executive Duector If you need these minutes in an alternative form such as large print, Braille, audio tape, etc, please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600 (TDD phone: (612) 454- 8535. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. /y3 EAGAN ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION APPROVING THE MINUTES OF THE JANUARY 4, 2005 REGULAR MEETING BE IT RESOLVED by the Board of Commissioners of the Eagan Economic Development Authority to approve the minutes of the January 4, 2005 regular meeting of the Eagan Economic Development Authority. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Jon Hohenstein, Secretary/Deputy Executive Director of the Economic Development Authority of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Authority in a regular meeting thereof assembled this 18th day of January 2005. Jon Hohenstein, Secretary/Deputy Executive Director 7Y4 Agenda Memo Eagan Economic Development Authority Meeting January 18, 2005 1. CONTINUE PUBLIC HEARING TO AUTHORIZE EMINENT DOMAIN PROCESS (IF NECESSARY) OF THE JOOS ELECTRIC PROPERTY, 3980 CEDAR GROVE PARKWAY, TO MAY 17, 2005 ACTION TO BE CONSIDERED: To continue the Public Hearing to Authorize Eminent Domain Process (If Necessary) of the Joos Electric Property, 3980 Cedar Grove Parkway, to May 17, 2005. FACTS: • As a part of the Cedar Grove Redevelopment District activities, the EDA and City Council have entered into a development agreement with US Home for the development of the Nicols Ridge subdivision. Under that agreement, the developer has negotiated for the purchase of the Joos Electric property located 3980 Cedar Grove Parkway. Both parties have indicated to the City that they have exhausted their efforts to finalize a purchase agreement and, under the terms of the development agreement, they have asked the City to participate in the acquisition of the property. • At its meeting of December 13, 2004, the EDA and City Council authorized staff to proceed with negotiations to acquire the property and scheduled a public hearing for consideration of eminent domain on February 15, 2005, if such action were to be necessary. • Staff has made substantial progress since that time and has reached an agreement in concept to acquire the property contingent upon the designation of an amount for costs of the relocation of the business to its new location. The City's relocation consultant is preparing that calculation at this time. • Since it appears that an eminent domain hearing will not be necessary on February 15, but the option should be retained until the purchase agreement is finalized, staff is requesting continuance of the hearing until May 17, 2005. Taking such action at this time will eliminate the need to publish notice of the February 15 date and its associated costs. ATTACHMENTS: • None. /~~ Agenda Information Memo Eagan Economic Development Authority Meeting January 18, 2005 F. OTHER BUSINESS There is no other business to come before the EDA at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the Economic Development Commission meeting. /'f 6