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02/01/2005 - City Council Regular V n AGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 1, 2005 6:30 P.M. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE 11. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS / Z A. ACCEPTANCE OF AN IN-SQUAD VIDEO CAMERA FROM THE DEPARTMENT OF PUBLIC SAFETY IV. CONSENT AGENDA 1 3 A. APPROVE MINUTES -1 B. PERSONNEL ITEMS 13 C. CHECK REGISTERS /l f D. APPROVE change in management on the on-sale liquor license at the Eagan Red Robin, 1230 Centre Drive. ~15 E. APPROVE Plans and Specifications - Contract 05-01, Windcrest/Walden/Thomas Lake Heights/St. Francis Woods (Street Overlay) p14 F. AWARD Contract 04-05 (Well #20 - Pumping Equipment) / G. AWARD Contract 04-10, (North Water Treatment Plant - Landscaping & Irrigation) H. APPROVE Final Plat- McCarthy Ridge 2"d Addition -A Final Plat to replat two existing lots into one plat at the property located at 1581 McCarthy Road in the NE 1/2 of Section 9. I. RATIFY 2005-2006 City Council Goals 1. APPROVE Contract 05-02, Ridgecliff/ Cinnamon Ridge Addition / Coachman Road street improvements V. r PUBLIC HEARINGS POA. PROJECT 911 Berkshire Ponds / Safari 2"d Addition Street Improvements p~o7 B. PROJECT 918 Pilot Knob Road, Central Parkway to Lone Oak Road (Street & Traffic Signal Improvements) po? C. VARIANCE - @ Home Apartments - A Variance to the total number of parking stalls and to the total number of enclosed parking stalls located at 3909 Rahn Road (View Pointe Apartments) in the NE '/a of 19. P D. VARIANCE - Mittlestaedt Brothers - A Variance to exceed the maximum building lot coverage of 20% allowed in a single family zoning by 2.5% on Lot 8, Block 1, Woodland Place located in the NW '/a of Section 36. ~`Q? E. EASEMENT VACATION - Lot 7, Block 1, McCarthy Ridge and Lot 19, Block 3, Oslund Timberline VI. ORGANIZATIONAL BUSINESS 1 b A. ECVB Appointments p B. AMM Appointment VII. OLD BUSINESS + 6 A. PRELIMINARY SUBDIVISION - STEEPLECHASE OF EAGAN - A Rezoning of 37 acres from A, Agriculture to a PD, Planned Development, a Preliminary Subdivision (Steeplechase of Eagan) to create 112 lots and a 1,500 foot Variance to the cul-de-sac length and a Preliminary Planned Development to create 36 single family units, and 73 townhouse units (109 units), adoption of a Wetland Replacement Plan, Wetland Exemption Decision, and Wetland Boundary/Type Decision for property located at 4889 Pilot Knob Road in the SE %a of Section 33. VIII. NEW BUSINESS rtl? A. PLANNED DEVELOPMENT AMENDMENT - Thrifty Car Rental - A Planned Development Amendment to allow outdoor storage of up to 10 cars in the parking lot located at 1964 Rahncliff Court, Suite 100 in the NE '/4 of Section 32. ~aoq B. PLANNED DEVELOPMENT AMENDMENT - Peanuts Place - A Planned Development Amendment to allow overnight dog boarding located at 1248 Town Centre Drive in the NW '/4 of Section 15. agL PLANNED DEVELOPMENT AMENDMENT - Dakota Ridge Best Western - A Planned Development Amendment to modify the signage and building located at 3450 Washington Drive in the NE %a of Section 16. IX. CAPONI PROPERTY ACQUISITION / CAPONI ART PARK UPDATE P/ZX. NEW RUNWAY/AIRPORT UPDATE XI. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE XII. ADMINISTRATIVE AGENDA 4 1I. ECONOMIC DEVELOPMENT AUTHORITY * The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER B. ADOPT AGENDA ~;Ly F C. APPROVE MINUTES D. OLD BUSINESS E. NEW BUSINESS 01 P;1_5 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Former Kopacek Property - Accept or Reject Findings of Fact, Conclusions and Decision concerning the alleged relocation claims of Allied Test Drilling Company and Instant Testing Company. a632. CEDAR GROVE REDEVELOPMENT DISTRICT - Core Redevelopment Area - Recognize Schafer Richardson as Cedar Grove Core Area Master Developer, Approve Refined Conceptual Development Plan and Authorize Staff to Proceed with Negotiation of a Development Agreement in its Regard. F. OTHER BUSINESS G. ADJOURNMENT XIV. OTHER BUSINESS XV. VISITORS TO BE HEARD (for those persons not on the agenda) XVL CLOSED SESSION XVII. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. * At approximately 5:00 p.m. the Council will take a short recess. Agenda Information Memo February 1, 2005 AWARD OF SAFE & SOBER VIDEO CAMERA Acceptance of an in-squad video camera presented by Safe & Sober Law Enforcement Liaison Bob O'Brien and Gordy Pehrson from the Department of Public Safety. ACTION TO BE CONSIDERED: To approve acceptance of the Safe & Sober Video Camera valued at approximately $4,000. FACTS: • Safe & Sober is a traffic safety program of the Minnesota Department of Public Safety, which provides funds and other support for enhanced traffic taw enforcement in Minnesota communities. Emphasis is placed on increased enforcement of DUI, speed and seat belt violations, along with increased education of the public on traffic safety issues. • Eagan experiences far more injuries and death in traffic related mishaps than we do from criminal events. • In the participation of the Safe & Sober Program, our officers have demonstrated a very strong work ethic toward traffic enforcement, recognizing the role that traffic safety plays in maintaining a high quality of life in Eagan. • Eagan Officers participating in the program have met or exceeded the goals established by the Safe & Sober Program. In recognition of our police department's participation and performance in the program, w I are being awarded thiS camera, which will allow us to equip an addit patrol vehicle with on-board Video taping capabilities. • Police Department representatives will be present fOf this present; Attachments: None t~ viemo x, 2005 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the January 18, 2005 Listening Session and the January 18, 2005 regular City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the January 18, 2005 Listening Session are enclosed on page • Minutes of the January 18, 2005 regular City Council meeting are enclosed on pages through JL. EAGAN CITY COUNCIL DPA F j LISTENING SESSION JANUARY 18, 2005 6:00 P.M. The Eagan City Council held a Listening Session on January 18, 2005 at 6:00 p.m. prior to the regular City Council meeting. In attendance were Mayor Geagan, Councilmembers Carlson, Fields, Tilley and Maguire. Representatives of the Eagan Seniors group were present to discuss the Senior Center located in the Community Center. They stated they would like to purchase a computer and have access to the internet. Staff explained that the group could not connect to the City's internet service, but could subscribe to a service independently. They also requested permission to have bookshelves installed in the Lone Oak Room. Council directed the group to discuss that request with staff. The group also requested that Council consider changing the name of the Lone Oak Room, where their group meets, to the Lone Oak Senior Center to better identify their location. Councilmembers suggested that the Senior Center be referred to as "the Eagan Senior Center located in the Lone Oak Room". Respectfully submitted: Mira McGarvey Administrative Secretary 1 Deputy Clerk 4~1 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL RAFT Eagan, Minnesota January 18, 2005 A regular meeting of the Eagan City Council was held on January 18, 2005 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Geagan, Councilmembers Carlson, Fields, Tilley and Maguire. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, City Planner Mike Ridley, Public Works Director Tom Colbert, Assistant City Engineer John Gorder, City Attorney Mike Dougherty and Administrative Secretary / Deputy Clerk Mira McGarvey. AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye: 5 Nay:0 RECOGNITIONS AND PRESENTATIONS CITY OF EAGAN'S PARTNERSHIP WITH LIFEWORKS SERVICES A representative of Lifeworks Services provided a brief presentation highlighting the partnership between Lifeworks and the City of Eagan. RETIREMENT OF HOLLY DUFFY Holly Duffy, Assistant City Administrator / Human Resources Director, who will be retiring on January 28th, was recognized for her years of service to the City of Eagan. CONSENT AGENDA Items I and J were pulled and moved to the Administrative Agenda for discussion. A. Minutes. It was recommended to approve the minutes of the January 4, 2005 regular City Council meeting as presented. B. Personnel Items. 1. It was recommended to approve the hiring of Brian Thom as a Mechanic. 2. It was recommended to approve a policy addressing long term employees resigning or retiring. C. Check Registers. It was recommended to ratify the check registers dated December 20, 2004, January 6, 2005 and January 13, 2005 as presented. D. Massage Therapy Establishment License. It was recommended to approve the transfer of a Massage Therapy Establishment License for Body Wellness Massage Center, 7410 Federal Drive, to Richard Beaumont. E. Change in Management - Lost Spur Golf Course. It was recommended to approve a change in management on the on-sale liquor license for the Lost Spur Golf Course located at 2750 Sibley Memorial Highway. F. Change in Management - Cub Foods. It was recommended to approve a change in management on the off- sale 3.2 percent malt liquor license for Cub Foods located at 1940 Cliff Lake Road. G. Change in Business Structure - Young Tai Lim. It was recommended to approve a change in business structure (ownership) of on-sale wine and 3.2 percent malt liquor license from Young Tai Lim (Sole Proprietor) to Hoban Korean Restaurant, Inc. (Corporation). H. Contract 04-05. Well #20. It was recommended to receive the bids and continue the award of contract. 1. Pulled and moved to Administrative Agenda. Contract 04-10. North Water Treatment Plant -Landscaping and Irrigation. J. Pulled and moved to Administrative Agenda. Contract 05-03. Well #21 - Drilling Pumping Equipment. K. Contract 03-09. It was recommended to approve Change Order #9 to Contract 03-09 (Water Treatment Plant Expansion) and authorize the Mayor and City Clerk to execute all related documents. L. Project 908 / Contract 05-06. It was recommended to receive the petition and authorize the preparation of plans and specifications by the City Engineer for Project 908/Contract 05-06 (Pearlmont Heights - Trunk Water Main Improvements). Eagan City Council Meeting Minutes DRAFT January 18, 2005 Page 2 M. Noxious Weed. It was recommended to approve a Resolution Petition to add Spotted Knapweed to the list of Prohibited Noxious Weeds in Dakota County. N. Final Plat. It was recommended to approve a Final Plat to create one lot for commercial development of the previously owned city lot located at Diffley and Highway 3 in the SE '/4 of Section 24. 0. Contract for Sentence To Serve. It was recommended to approve the renewal of a contract with Dakota County for STS (Sentence to Serve) services for 2005 and authorize the mayor and City Clerk to sign associated documents. P. Contract for Trail Grooming. It was recommended to approve Joint Powers Agreement with Dakota County for the provision of winter grooming services, on a per request basis, at winter facilities operated by the City and authorize the Mayor and City Clerk to execute the appropriate documents. Q. Donation. It was recommended to accept the donation of a temporary sales building from Keystone Communities to be moved and used for storage purposes. R. Change in Management - Don Pablo's. It was recommended to approve a change in management on the on-sale liquor license f Pablo's located at 1280 Promenade Place. Motion was made by Tilley, seconded by Fields to approve the Consent Agenda as amended. Aye: 5 Nay: 0 PUBLIC HEARINGS PROJECT 917, COACHMAN ROAD (SOUTH OF YANKEE DOODLE ROAD) STREET OVERLAY AND TRAIL IMPROVEMENTS City Administrator Hedges introduced this item regarding street overlay and trail improvements for Coachman Road, south of Yankee Doodle Road. Assistant City Engineer Gorder gave a staff report. Mayor Geagan opened the public hearing. Paul Danielson, representing Oak Hills Church, stated that the church is not opposed to the assessment but questions the benefit of the proposed trail to the church. There being no further public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Councilmembers held a discussion regarding the proposed trail location (west side of Coachman versus the east side), and the lack of benefit to Oak Hills Church. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve Project 917 (Coachman Road, South of Yankee Doodle Road - Street Overlay and Trail Improvements for the west side of Coachman Road) and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: I Maguire opposed 2005 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS ACTING MAYOR Mayor Geagan appointed Councilmember Fields as Acting Mayor. OFFICIAL LEGAL NEWSPAPER Motion was made by Carlson, seconded by Fields to approve retention of the This Week Newspaper as the City of Eagan's official legal newspaper. Aye: 5 Nay: 0 CITY COUNCIL MEETING DATES Councilmember Fields moved, Councilmember Carlson seconded a motion to approve the 2005 Schedule of City Council meetings. Aye: 5 Nay: 0 (7 Eagan City Council Meeting Minutes DRAFT January 18, 2005 Page 3 2005 SCHEDULE OF REGULAR COUNCIL MEETINGS JANUARY 4 MAY 3 SEPTEMBER 6 JANUARY 18 MAY 17 SEPTEMBER 20 FEBRUARY 1 JUNE 7 OCTOBER 6* FEBRUARY 15 JUNE 21 OCTOBER 18 MARCH 1 JULY 5 NOVEMBER 3** MARCH 15 JULY 19 NOVEMBER 15 APRIL 5 AUGUST 2 DECEMBER 5*** APRIL 19 AUGUST 16 DECEMBER 20 *October 6 rather than October 4 due to Rosh Hashanah **November 3rd rather than November 1 due to ISD 191 election ***December 5 rather than December 6 due to Truth in Taxation There will be a Listening Session at 6:00 p.m. before each regular Council meeting. 2005 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS AND WORKSHOPS JANUARY 11 MAY 10 SEPTEMBER 12** (ISD 191 primary) JANUARY 25 MAY 24 (tentative) SEPTEMBER 27 (tentative) FEBRUARY 8 JUNE 13 * OCTOBER 11 FEBRUARY 22 (tentative) JUNE 28 (tentative) OCTOBER 25 (tentative) MARCH 8 JULY 12 NOVEMBER 7 * * * MARCH 22 (tentative) JULY 26 (tentative) NOVEMBER 22 (tentative) APRIL 12 AUGUST 9 DECEMBER 13 APRIL 26 (tentative) AUGUST 23 (tentative) * June 13 rather than June 14 due to Shavuot September 12 rather than September 13 due to ISD 191 primary ***November 7 rather than November 8 due to Election Day Eagan City Council Meeting Minutes DRAFT January 18, 2005 Page 4 CITY COUNCIL MEETING PROCEDURES Councilmember Fields moved, Councilmember Tilley seconded a motion to acknowledge Robert's Rules of Order as the means to conduct official business at all Regular City Council meetings, approve the changes to the agenda format and further approve the guidelines/handout for public participation in the City Council meeting. Aye: 5 Nay: 0 COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS Councilmember Tilley moved, Councilmember Maguire seconded a motion to ratify the standing committee and representative appointments as follows: Aye: 5 Nay: 0 Finance Committee: Councilmember Carlson and Mayor Geagan Public Works Committee: Councilmember Fields and Councilmember Maguire Personnel Committee: Mayor Geagan and Councilmember Carlson Communications Committee : Councilmember Maguire and Councilmember Carlson Minnesota Valley Transit Authority Board: Councilmember Tilley School District #191: Councilmember Fields School District #196: Councilmember Fields School District #197: Councilmember Fields Community Center / Central Park Operations Committee: Mayor Geagan and Councilmember Carlson Caponi Property Subcommittee: councilmember Maguire and Councilmember Carlson Advisory Commissions Liaison Assignments: EDC- Mayor Geagan APrC - Councilmember Carlson ARC - Councilmember Fields APC - Councilmember Maguire BETC - Councilmember Tilley MSP Noise Oversight Committee - Councilmember Fields, Assistant to City Administrator Dianne Miller MSP Joint Airport Zoning Board - Planner Dudziak ECVB Board of Directors - Councilmember Carlson NEW BUSINESS PRELIMINARY SUBDIVISION (CEDAR BLUFFS BUSINESS CENTER) - OPUS City Administrator Hedges introduced this item regarding a preliminary subdivision of 14.98 acres to create two lots for industrial development on property located in Silver Bell Addition. City Planner Ridley gave a staff report. Craig Patterson, representing Opus, discussed the proposed plans. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Preliminary Subdivision (Cedar Bluffs Business Center) of 14.98 acres to create two lots for industrial development on property legally described as Lot 3, Silver Bell Addition, and part of Outlot 2 Silver Bell Addition in the SE '/4 of Section 18. Aye: 5 Nay: 0 REZONING, PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION (HOMESTEAD VILLAGE) - MANLEY LAND DEVELOPMENT City Administrator Hedges introduced this item regarding a rezoning from Agriculture to Planned Development of five acres, a rezoning from Single family to Planned Development of 2.3 acres, a Preliminary Planned Development 9 Eagan City Council Meeting Minutes DRAFT January 18, 2005 Page 5 for an 18 unit twin home development with one outlot on 7.3 acres, and a Preliminary Subdivision to create 18 lots and one outlot for an 18 unit twin home development on 7.3 acres, all located at 500 Gun Club Road. City Planner Ridley gave a staff report. Frank Blundetto, representing Manley Land Development was present to discuss the proposed plans and answer questions of the Council. Councilmembers held a discussion which included the need for a Homeowners Association to provide trash service, lawn maintenance and exterior building maintenance, and a disclaimer regarding the existence of the gun club. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Rezoning from A, Agriculture to PD, Planned Development of five acres located at 500 Gun Club Road in the SE 1/4 of Section 36. Aye: 5 Nay: 0 Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Rezoning form R-1, Single- family to PD, Planned Development of 2.3 acres consisting of Outlot B, Long Acres, located north of 500 Gun Club Road in the SE 1/4 of Section 36. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Preliminary Planned Development for an 18-unit twin home development with one outlot on 7.3 acres located at 500 Gun Club Road in the SE '/4 of Section 36, subject to the following conditions: Aye: 5 Nay: 0 2 new conditions 1. The property shall receive final subdivision / plat approval prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. The following exhibits are required for the Final Planned Development Agreement: • Final Site Plan • Final Landscape / Tree Mitigation Plan • Final Building Elevations Plan 3. The property shall be platted. 4. The Final Planned Development for the residential portion of this development should be submitted prior to final subdivision approval. Final subdivision approval should occur only after, or simultaneously with, approval of the Final Planned Development. 5. Unless otherwise specified in the Final Planned Development approval, standard R-2 zoning setbacks apply to this development. Minimum required setbacks shall be as follows: • Front yard setback from public right-of-way - 30 feet • Side yard setback (living space side) - 10 feet • Rear yard setback - 15 feet (see appropriate street setback if rear yard abuts a street) • Decks must also adhere to these setbacks except as otherwise provided in City Code 6. Each unit shall provide a two-stall garage as a minimum. 7. The developer shall submit the final building elevations and exterior materials and colors with the Final Planned Development. 8. Developer shall prepare homeowners' association documents relative to trash service and lawn and exterior building maintenance, to be reviewed and approved by the City Attorney, prior to final planned development and plat approval and shall record the documents. 9. A notice of the existence of the gun club, its noise and hours of operation shall be included in the recorded planned development agreement, and in the developer sales material, which materials shall be submitted to the City for its approval. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Preliminary Subdivision to create 18 lots and one outlot for an 18 unit twin home development upon 7.3 acres located at 500 Gun Club Road in the SE 1/4 of Section 36, subject to the following conditions: Aye: 5 Nay: 0 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, B1, B2, B3, B4, C1, C2, C3, C4, D1, and E1. 2. The property shall be platted. Eagan City Council Meeting Minutes DRAFT January 18, 2005 Page 6 3. Erosion control practices during land disturbance activities shall comply with the City's erosion control ordinance and shall be maintained throughout construction. 4. The developer shall be responsible for obtaining all necessary public street easement from the adjacent property for construction of a temporary cul-de-sac on the end of Street 1. 5. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards as part of this development. 6. The developer shall revise the storm sewer plan to provide for construction of this pipe outside the limits of the retaining wall, or provide for adequate City maintenance accessibility by other means. 7. The stormwater treatment pond shall be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench from the normal water level, and an outlet structure acceptable to the City Engineering Division. 8. The developer shall fulfill required tree preservation mitigation through the installation of fifty-four (54) Category A trees, or an equivalent combination of Category B and Category C trees. 9. The park and trail dedications shall be satisfied through a cash dedication payable at the time of final subdivision at the rates then in effect. 10. Developer shall prepare homeowners' association documents relative to trash service and lawn and exterior building maintenance, to be reviewed and approved by the City Attorney, prior to final planned development and plat approval and shall record the documents. 11. A notice of the existence of the gun club, its noise and hours of operation shall be included in the recorded planned development agreement, and in the developer sales material, which materials shall be submitted to the City for its approval. PRELIMINARY SUBDIVISION (WINGS ADDITION) WINGS FINANCIAL City Administrator Hedges introduced this item regarding a Preliminary Subdivision to create two lots on 3.3 acres located at 3240 Denmark Avenue. City Planner Ridley gave a staff report. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Preliminary Subdivision to create two lots on 3.3 acres located at 3240 Denmark Avenue, legally described as Lot 1, Block 1, Olson-Burger Addition, in the SE of Section 10, subject to the following conditions. Aye: 5 Nay: 0 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, B1, B4, C1, C2, C4, DI and E1. 2. The property shall be platted. 3. A Landscape Plan shall be submitted at the time of building permit application for Lot 2. 4. To allow for proper spacing and efficiency of the future intersection of Denmark Avenue and Northwood Parkway, access to this development should be restricted to the two existing accesses constructed with development of Lot 1. 5. Prior to final subdivision approval, a private ingress/egress easement providing for the shared driveway between Lots I and 2 shall be prepared, in a form acceptable to the City Attorney. CAPONI PROPERTY ACQUISITION / CAPONI ART PARK UPDATE City Administrator Hedges provided an update on the Caponi property acquisition. NEW RUNWAY / AIRPORT UPDATE City Administrator Hedges provided a brief update on the runway / airport issue. ADMINISTRATIVE AGENDA Consent Agenda item I. Contract 04-10. Landscape and irrigation -North Water Treatment Plant. Public Works Director Colbert made a presentation regarding landscaping and irrigation improvements for the Central Maintenance Facility Campus Eagan City Council Meeting Minutes n January 18, 2005 DRAFT Page 7 associated with the North Water Treatment Plant expansion located at 3419 Coachman Road. Councilmembers held a discussion regarding the proposed ornamental gate, fencing, and security issues. Councilmember Maguire moved, Councilmember Tilley seconded a motion to continue consideration of bids for Contract 04-10 (North Water Treatment Plant - Landscaping and Irrigation) to the February 1, 2005 regular Council meeting. Aye: 5 Nay: 0 Consent Agenda item J: Contract 05-03, Well #21. Public Works Director Colbert discussed the drilling and development of a second well and the installation of related pumping equipment to be located at 3616 Ashbury Road. Councilmembers held a discussion regarding drilling methods. Councilmember Carlson moved, Councilmember Fields seconded a motion to award Contract 05-03 (Well #21) to Traut Wells in the amount of $517,890. Aye: 5 Nay: 0 The regular City Council meeting was recessed at 9:00 p.m. to convene a meeting of the Economic Development Authority. VISITORS TO BE HEARD There were no visitors who wished to be heard. ADJOURNMENT Councilmember Maguire moved, Councilmember Tilley seconded a motion to adjourn the regular City Council meeting at 9:05 p.m. Aye: 5 Nay: 0 Date Administrative Secretary / Deputy Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. Agenda Information Memo February 1, 2005 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1: Recruitment of a Parks & Recreation Director ACTION TO BE CONSIDERED: To approve hiring Springsted for the purpose of assisting in the recruitment of a Parks & Recreation Director. FACTS: • The City Administrator and staff considered the services of 5 professional search firms to assist in the recruitment effort. • Of the 5, three were selected for HR to contact for written proposals. • The 3 proposals were reviewed and Springsted was selected, offering the lowest bid. Item 2. Part-time Manager-on-Duty/Community Center- ACTION TO BE CONSIDERED: To approve the hiring of Dorene Perkins as a part-time Manager-on-Duty at the Community Center. Item 3. Part-time Fitness Instructor/Community Center- ACTION TO BE CONSIDERED: To approve the hiring of Jessica Longtine as a part-time Fitness Instructor at the Community Center. /4-2 Agenda Information Memo February 1, 2005 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated January 20, 2005 and January 27, 2005 as presented. ATTACHMENTS: • Check registers dated January 20, 2005 and January 27, 2005 are enclosed without page number. 13 Agenda Memo February 1, 2005 CONSENT AGENDA: D. APPROVE CHANGE IN MANAGEMENT ON THE ON-SALE LIQUOR LICENSE AT THE EAGAN RED ROBIN, 1230 TOWN CENTRE DRIVE ACTION TO BE CONSIDERED: To approve a change in management on the on-sale liquor license for Red Robin located at 1230 Town Centre Drive. FACTS: • A change in management has occurred at the above referenced location. The new manager of Red Robin, Paul Waldowski, has completed the necessary forms and paid the appropriate investigation fee. • The Eagan Police Department has conducted an investigation of the new manager and finds no reason for denial. Agenda Information Memo February 1, 2005, Eagan City Council Meeting E. CONTRACT 05-01, WINDCREST/ WALDEN/ THOMAS LAKE HEIGHTS/ ST. FRANCIS WOODS ADDITIONS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 05-01 (Windcrest/ Walden Heights/ Thomas Lake Heights/ St. Francis Woods Additions - Street Improvements), authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 3, 2005. FACTS: • Contract 05-01 provides for the bituminous overlay of the streets in the Windcrest/ Deerwood Drive/ Denmark Avenue (City Project 912), Walden Heights/ Twin View Manor/ Hillcrest Additions (City Project 913), Thomas Lake Heights/ Trails of Thomas Lake Additions (City Project 914), and St. Francis Woods lsc-3rd/ 5th Additions (City Project 916) neighborhoods, and July 2000 storm mitigation improvements in the Twin View Manor/ Hillcrest_Additions neighborhoods (also City Project 913), as outlined and discussed in the respective feasibility reports for each of the projects. • On November 16, 2004, the City Council held public hearings for Projects 913 and 916. After presentation of the projects and public comment from six residents affected by Project 913 and one resident affected by Project 916, the Council approved the projects and authorized preparation of detailed plans and specifications for 2005 construction. • On December 6, 2004, the City Council held public hearings for Projects 912 and 914. After presentation of the projects and public comment from one resident affected by Project 912, the Council approved the projects and authorized preparation of detailed plans and specifications for 2005 construction. • The plans and specifications have been completed by the City Engineer and are being presented to the City Council for their approval and authorization for the advertisement of bids. 1S_ Agenda Information Memo February 1, 2005, Eagan City Council Meeting F. CONTRACT 04-05, WELL #20 ACTION TO BE CONSIDERED: Receive the bids for Contract 04-05 (Well #20 - Pumping Equipment) and award the contract to Encomm Midwest in the amount of $189,189 and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 04-05 provides for the installation of pumping equipment for the previously developed Well #20 located next to the Central Park Pavilion shelter. • On December 13, 2004, the Council approved the plans for this Contract and authorized the advertisement for solicitation of competitive bids. • At 10:30 a.m. on January 13, formal bids were received for this project. A copy of the bid summary is enclosed. • On January 18, the Council continued consideration of this contract award to allow staff and opportunity to review the single low bid submittal. ISSUES: • Only one bid was received. The low bid from Encomm Midwest, LLC was 18% above the Engineer's Estimate. Installation of pumping equipment is usually performed as a subcontract to the prime contract associated with the drilling and development of a well. Well #20 was previously drilled and developed in 2002 as part of the Central Park development and Pavilion construction to avoid major construction activity in a park at a later date. Encomm Midwest is the typical subcontractor to well drilling contracts. There have been significant increases in the price of steel and iron used in the manufacturing of these pumps accounting for the increased bid. With no other interested bidders, it is believed that re-bidding this contract will not result in a lower bid. ATTACHMENTS: • Bid Summary, page City of Eapn Municipal Well No. 20 Contract No. 04-05 City Project No. 811D Bid Date: Thursday, January 13, 2005 Bid Time: 10:45 a.m. Firm Total Base Bid EnComm Midwest, Inc $189,189.00 Bergerson-Caswell, Inc./TEC Corporation No bid E.H. Renner & Sons, Inc. No bid In Control, Inc. No bid Keys Well Drilling No bid National Waterworks, Inc. No bid Total Construction & Equipment, Inc. No bid Total Control Systems. Inc. No bid Traut Wells. Inc. No bid Low Preliminary % Engineer's % Base Bid Report Deviation Estimate Deviation Well No. 20 $189,189.00 $160,000 +18.24% $160,000 +18.24% Agenda Information Memo February 1, 2005 Eagan City Council Meeting G. CONTRACT 04-10 LANDSCAPE & IRRIGATION NORTH WATER TREATMENT PLANT ACTION TO BE CONSIDERED: Award Contract 04-10 (North Water treatment Plant - Landscaping and Irrigation) to Wagner Sod Co. Inc., for the Base Bid in the amount of $232,394.11 and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 04-10 provides for the landscaping and irrigation improvements for the Central Maintenance Facility Campus associated with the North Water Treatment Plant expansion located at 3419 Coachman Road. • On December 13, 2004, the Council approved the plans for this Contract and authorized the advertisement for solicitation of competitive bids. • At 11:00 a.m. on January 13, formal bids were received for this project. A copy of the bid summary is enclosed. On January 18, the Council considered the award of this contract and possible alternates and subsequently continued consideration until Feb. 1 to allow evaluation of deleting the alternates and revising the base contract. Once this contract is awarded in the base bid amount, the Council can then consider a Change Order to delete the ornamental gate and opener from this contract allowing the City to pursue this installation under the terms of a separate contract. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The low bid from Wagner Sod Co. Inc., has been reviewed by the Public Works Department and found to be in order for favorable Council action. ATTACHMENTS: • Bid Summary, page City of Evan NORTH WATER TREATMENT PLANT Landscaping & Irrigation Improvements Contract No. 04-10, Project No. 868B EAGAN, MINNESOTA Bid Date: Thursday, January 13, 2005 Bid Time: 11:00 a.m. Contractor Base Bid 1) Wagner Sod Co. $232,394.11 2) Hoffman & McNamara $232,837.00 3) Peterson Landscaping $256,068.07 4) Minnesota Valley Landscape $262,801.00 5) Terra Services $268,437.00 6) Friedges Landscaping $316,970.00 7) Greenworks $335,982.00 Engineer's Bid Received Engr. Est. Estimate January 13, 2005 Deviation Base Bid - Plantings Patio & Site $325,494.70 $232,394.11 -28.6% Agenda Information Memo February 1, 2005 Eagan City Council Meeting H. FINAL PLAT (MCCARTHY RIDGE 2ND ADDITION) - PETER AND BRENDA LAWERENCE ACTIONS TO BE CONSIDERED: To approve a Final Plat to combine tow lots into one for properties located at 1581 McCarthy Road in the NE 1/4 of Section 9. REQUIRED VOTE FOR APPROVAL ➢ Majority of Council Members Present FACTS : The subject site is currently two commonly held tax parcels which are platted as Lot 19, Block 3, Oslund Timberline Addition, and Lot 7 McCarthy Ridge (with excepts in meets and bounds). ➢ The site is treated as one lot, a house is present on Lot 19, and both lots are shaped as a triangle. ➢ The newly created lot will conform to R-1 standards, currently neither lots do. All documents and Agreements are anticipated to be signed and in order for execution at the regular meeting of the City Council. ATTACHMENTS (1): Final Plat on page ~O ~f ~s @ rt fEti~~,~P ~ yF ap ~ u gg€~;a ~ ~ ~ g E' 0 fa F u S o a~~ ~I 8' gF g 8 €g s € - a s a a I a l r~ rg € a T s fisfi I n fifi 91s f$Ey~B ~ I u IS E ~ ~ ~s dal tt r _ .Nftft ts&~ 2 'Et ~ Ep $ ao g r 3 t~ s€ €a {E 1~ i I o g a I m g3 F'~ aaa = Ia s t sa 1N x k 8 ? ~ f N WNE I yl] ~ F e v sw r m ~1 I -f~ ~ s x a n Q iIII \ q _ ~ a_ ~ ~ ~pg jai \ - S{ [ •J ~ i y.$ 9 ~ IN 1 1 ♦yY \ 1 l " +aag t -'I 1 i`-----s - 0v / afc 919a~T- .4, LA a~ Agenda Information Memo February 1, 2005 Eagan City Council Meeting IV. CONSENT AGENDA X RATIFY 2005-2006 CITY COUNCIL GOALS ACTIONS TO BE CONSIDERED: To ratify the 2005-2006 City Council goals FACTS: ➢ The City Council held their annual goals retreat on January 21 and 22, 2005. ➢ At the retreat, the Council, in discussion with City staff, identified seven goals for the City for the next two years. ➢ Ongoing status updates on the 2005-2006 goals will be provided to the City Council at the first workshop of each month. ATTACHMENTS: Enclosed on page o)3 are the proposed 2005-2006 City Council Goals in order for ratification. C ~ E 2005-2006 EAGAN CITY COUNCIL GOALS 1. Secure funding sources to expand Eagan's transportation infrastructure to meet the transportation needs of the community. j i r 2. Encourage land use opportunities for the creation of a diverse mix of housing options. k ✓ Research and compile data on Eagan's current housing stock and future housing needs. j ✓ Address and enhance Eagan's reputation in regard to providing a fair and unbiased housing stock. 3. Implement the City's comprehensive City-wide communications plan to enhance local government's responsiveness to Eagan citizens and businesses. 4. Pursue future green space initiatives. i 5. Pursue economic development opportunities to preserve and expand Eagan's tax base, and promote the revitalization of Eagan redevelopment areas by: Cedar Grove Redevelopment ✓ Identifying specific land users ~ ✓ Researching funding alternatives 1 t ✓ Evaluating housing options and their TIF impacts r ✓ Exploring a future transit hub in the Cedar Grove Redevelopment Area. Highway 55/149 Redevelopment Area f ✓ Supporting redevelopment initiatives to ensure the continued success and completion of the Highway 55/149 TIF District. SE Eagan Development/Redevelopment Area ✓ Develop a Master Plan that addresses retail service needs and mixed residential uses 6. Actively pursue measures to mitigate and communicate the adverse impacts of 1 increased airport noise on the City of Eagan. i i 7. Research and pursue opportunities for improved service delivery to best meet the current and future needs of the community, recognizing the constrained fiscal environment in which the City operates. r Agenda Information Memo February 1, 2005, Eagan City Council Meeting J. CONTRACT 05-02, RIDGECLIFFE/ CINAMMON RIDGE ADDITIONS/ COACHMAN ROAD STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 05-02 (Ridgecliffe/ Cinnamon Ridge Additions/ Coachman Road - Street Improvements), authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 10, 2005. FACTS: • Contract 05-02 provides for the bituminous overlay of the streets in the Ridgecliffe Additions (City Project 915), Cinnamon Ridge Additions (City Project 878), and Coachman Road (City Project 917) neighborhoods, and trail improvements along the west side of Coachman Road from Yankee Doodle Road to 81St Street (also City Project 917), as outlined and discussed in the respective feasibility reports for each of the projects. • On December 13, 2004, the City Council held public hearings for Projects 915 and 878. After presentation of the projects and no public comment, the Council approved the projects and authorized preparation of detailed plans and specifications for 2005 construction. • On January 18, 2005, the City Council held a public hearing for Project 917. After presentation of the project and public comment from one property owner affected by Project 917, the Council approved the project and authorized preparation of detailed plans and specifications for 2005 construction. • The plans and specifications have been completed by the City Engineer and are being presented to the City Council for their approval and authorization for the advertisement of bids. Agenda Information Memo February 1, 2005, Eagan City Council Meeting PUBLIC HEARINGS A. PROJ 911, BERKSHIRE/ SAFARI 2ND ADDITIONS STREET OVERLAY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 911 (Berkshire/ Safari 2nd Additions - Street Overlay Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past fourteen years, the City has rehabilitated approximately 67 miles of local streets. • The resurfacing of the streets within the Berkshire Ponds/ Safari 2nd Additions neighborhood has been programmed for 2005 in the City's 5-Year Capital Improvement Program. In September, 2003, advanced notices of this pending capital improvement were sent to all affected property owners. • On June 1, 2004, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the rehabilitation of the streets within the Berkshire Ponds/ Safari 2nd area, located south of Cliff Road, east of I-35E and west of Galaxie Avenue. • On January 4, 2005, the feasibility report for Project 911 was presented to the City Council and a Public Hearing was scheduled for February 1 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on January 27 in the City Hall Eagan Room for the adjacent property owners and representatives to discuss the proposed improvements. Of the 81 total residential properties proposed to be assessed under this improvement, 1 person representing 1 property 1%) attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report , pages 024 through q • Neighborhood Meeting Minutes, pages! C1,61 of Ea an Report for Berkshire Ponds/ The Safari Second Additions Neighborhood Street Revitalization City Project No. 911 Eagan, Minnesota January, 2005 d6 Adahl- city of eagnn PAT GEAGAN anuary 27, 2005 Mayor Honorable Mayor and City Council ity of Eagan PEGGY CARLSON 830 Pilot Knob Road CYNDEE FIELDS agan, MN 55122 MIKE MAGUIRE e: Berkshire Ponds/ The Safari Second Additions MEG TILLEY Street Improvements City Project No. 911 Council Members Dear Mayor and City Council: THOMAS HEDGES Attached is our report for the Berkshire Ponds/ The Safari Second Additions Street City Administrator Improvements, City Project No. 911. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Municipal Center: Sincerely, 3630 Pilot Knob Road 21n P. Corder Eagan, MN 55122-1897 P. Corder Phone: 651.675.5000 Assistant City Engineer Fax: 651.675.5012 I hereby certify that this report was TDD: 651.454.8535 prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Maintenance Facility: Minnesota. 3501 Coachman Point /x Eagan, MN 55122~'~'f C John P. Gorder Phone: 651 A75.5300 Fax: 651.675.5360 Date: " Z 7 - f7 7 Reg. No. 22813 TDD: 651.454.8535 Reviewed By: www.cityofeagan.com Dept, of Pub Works Date: I - 2A=~ - 0 5 Reviewed B THE LONE OAK TREE Finance Dept Date: l ~~fo p The symbol of strength and growth in our community TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction .......................................................................................................1 Scope 2 Feasibility and Recommendations ..............................................................................3 Street Evaluation 3 Proposed Improvements ..........................................................................................4 Easements/Permits 5 Cost Estimate 6 Assessments 6 Low Density Residential 7 Assessment Financing Options S Revenue Source 9 Project Schedule ....................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - I Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay C~- K January 2005 .Street Improvement Report Berkshire Ponds/ The Safari Second Additions Street Improvements Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.5 miles of 32' wide local residential streets within the Berkshire Ponds/ Safari 2"d Additions neighborhood area are identified for street overlay improvements in 2005. Figure 1, located in Appendix C, illustrates the project location. The streets within the neighborhood were constructed from 1984 to 1986, as part of adjacent development. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the project area, which are mainly in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. f',erksh re Ponds; F he S;; f-,N i Second AkkhLIOMs F'agc t C9 Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the street pavements. The streets in the neighborhood were seal coated various times between in 1989 and 1998. The Public Works maintenance program typically includes patching and refurbishing during the construction season prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, if necessary. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed structural bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.5 miles of roadways. Figure 2, located in Appendix C, illustrates the project area. Included in this project is replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, and water gate valves. C3L, si €r Ponds; 1. e "C nd Additions P-'-C 2 30 Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride-ability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. By resurfacing all of the streets within the neighborhood at one time, and economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2005 - 2009) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 _-100 Routine Maintenance/ Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2004 PCI rankings for Berkshire Ponds/ Safari 2°d Additions has a neighborhood weighted average pavement condition rating of 42 which falls within the rankings of the "Patch/Repair and/or Overlay" category. Therefore, with ratings and the age of the streets, the 2005 construction season is the optimal time to construct the bituminous overlay on these streets. l terk,,Mre Po:-ds ' P-c S,:ii;ri Second Additions P•i~c s 31 Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section for the streets consist R of a 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to r the existing curb and gutter (6'-8' wide) to accommodate a 1 V2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb and gutter will be replaced if severely cracked," 1~ k spalled, or settled. It is estimated that approximately 17% (0.2 miles) of the existing concrete curb and gutter will have to be replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for its establishment in the first 30 days after placement, adjacent residents are encouraged to consistently water the new sod to help ensure its growth. A guide to maintenance of the sod will be distributed to the residents prior to this construction activity. Signage - Traffic control and street identification signage will be replaced if the reflectivity has diminished, support posts have deteriorated, or if the signs or posts no longer meet City standards. ?iri.' ['iatul~; .I-ite ,s uri Sei;ili7t1 _1~i;liiio33s Rcrks Page 4 3a S TTT ` s' ry. I - - y > r f r k i R,2't Yr L .cY 4 '1~ 3 X rt r{~';t's i •'566.4 4lR t ~~wr~ Example of a recent street overlay project in Eagan (Oak Chase 6`h/Ches Mar East, 2002) Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2005 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Local Streets Edge Mill and Overlay $ 68,710 Repair Existing Concrete Curb & Gutter $ 55,730 Total Project Cost 124A40 f erl.ti re P r is ! 'I'itC S~itari Secwiid A ditiOBS Page 33 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local and collector streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Low Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Low Density Residential Lots (R-1, R-2, R-3) All residential equivalent properties (81 total) as shown on Figure 2, having direct driveway access on to the streets to be improved are proposed to be assessed, based on the amount of front footage adjacent to the streets within the project. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties (R-1, R-2, R-3) based on a normal residential width street (32 feet). The estimated cost per residential lot equivalent to be assessed based on the City Assessment Policy is $424 per Single Family Lot and is calculated as follows: 1) $68,710 (Mill & Overlay Cost) x 50% = $34,360 Total Residential Assessment(R-1, 2,3) 2) $34,360 (Total Residential Assessment) 4 $424 / lot 81 Equivalent Single Family Residential Lots Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The iz~rl s i r f'o:,ds 1 ? : ;ui Secorsc'. AdJiiiix;s PaLzc G 3f following payment schedule will result based on an estimated 5% interest for the assessed amounts: Single Family Residential Lot = $424 Principal Interest Cost Per Year Per Year Per Year First Year $85 $21 $106 Fifth Year $85 $4 $89 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay $68,710 $34,360 ($34,350) Repair Existing Curb $55,730 -0- ($55,730) Totals $124,440 $34,360 ($90,080 The City's Major Street Fund will finance the estimated project deficit of $90,080 (72% of total). Bcrksh re N -Js 1 ~e Ss: ari Second A (HILlfms Pago 3~5- Project Schedule Present Feasibility Report to City Council/ Order Public Hearing January 4, 2005 Neighborhood Meeting January 27, 2005 Public Hearing February 1, 2005 Approve Plans and Specifications February, 2005 Award Contract March, 2005 Project Completion September 1, 2005 Final Cost Report September, 2005 Final Assessment Hearing Fall, 2005 First Payment Due with Property Tax Statement ..................................May 15, 2006 i{Lrl.;i. re i'i -d-, : 1 S;: ai'i Searnc; Addiumis Pago 8 36 Appendix A -Street Overlay - City Project No. 911 Preliminary Cost Estimate Berkshire Ponds/ The Safari Second Additions Local Streets 1. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $1,000.00 $1,000 Mill Bituminous Pavement S.Y. 4,100 $1.15 $4,720 Type 41 Wear Course Mixture Ton 1,000 $36.00 $36,000 Bituminous Material for Tack Coat Gal. 550 $2.00 $1,100 Adjust Valve Box Each 7 $175.00 $1,230 Repair Valve To Section w/cover Each 1 $280.00 $280 Adjust Frame & Ring Casting Manhole Each 20 $400.00 $8,000 Traffic Control L.S. 1 $500.00 $500 Replace Traffic & Street Signs L.S. 1 $2,500.00 $2,500 Subtotal $50,330 +5% Contingencies $2,520 Subtotal $52,850 + 30% Indirect Costs $15,860 SUBTOTAL $68,710 lI. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit- Q1Y. Price Cost Remove Concrete Curb and Gutter L.F. 950 $5.00 $4,750 D412 Concrete Curb and Gutter L.F. 950 $20.00 $19,000 Adjust Frame & Ring Casting (C.B Each 8 $300.00 $2,400 Sod w/To soil S.Y. 300 $12.00 $3,600 Bituminous Street Patching Ton 100 $90.00 $9,000 Bituminous Driveway Patching S.Y. 80 $26.00 $2,080 Subtotal S40,830 +5% Contingencies $2,040 Subtotal $42,870 32 + 30% Indirect Costs $12,860 TOTAL $55,730 TOTAL PROJECT COST $124,440 ~U Appendix B - City Project No. 911 Preliminary Assessment Roll Berkshire Ponds /The Safari Second Additions Street Overlay Lot Unit Parcel P.I.N. Equivalent Assessment Total Berkshire Ponds Addition Block 1 1925 Berkshire Drive 10-13750-040-01 1 $424 $424 1927 Berkshire Drive 10-13750-030-01 1 $424 $424 1929 Berkshire Drive 10-13750-020-01 1 $424 $424 1931 Berkshire Drive 10-13750-010-01 1 $424 $424 Subtotals 4 $1,700 Block 2 4717 Berkshire Court 10-13750-010-02 1 $424 $424 4721 Berkshire Court 10-13750-020-02 1 $424 $424 4723 Berkshire Court 10-13750-030-02 1 $424 $424 4725 Berkshire Court 10-13750-040-02 1 $424 $424 1933 Berkshire Drive 10-13750-050-02 1 $424 $424 1935 Berkshire Drive 10-13750-060-02 1 $424 $424 1937 Berkshire Drive 10-13750-070-02 1 $424 $424 1939 Berkshire Drive 10-13750-080-02 1 $424 $424 1941 Berkshire Drive 10-13750-090-02 1 $424 $424 1943 Berkshire Drive 10-13750-100-02 1 $424 $424 1945 Berkshire Drive 10-13750-110-02 1 $424 $424 1947 Berkshire Drive 10-13750-120-02 1 $424 $424 1949 Berkshire Drive 10-13750-130-02 1 $424 $424 1951 Berkshire Drive 10-13750-140-02 1 $424 $424 1953 Berkshire Drive 10-13750-150-02 1 $424 $424 .1955 Covington Lane 10-13750-160-02 1 $424 $424 1957 Covington Lane 10-13750-170-02 1 $424 $424 1961 Covington Lane 10-13750-180-02 1 $424 $424 1963 Covington Lane 10-13750-190-02 1 $424 $424 1965 Covington Lane 10-13750-200-02 1 $424 $424 1967 Covington Lane 10-13750-210-02 1 $424 $424 1969 Covington Lane 10-13750-220-02 1 $424 $424 3~ 1971 Covington Lane 10-13750-230-02 1 $424 $424 1973 Covington Lane 10-13750-240-02 1 $424 $424 Subtotals 24 $10,180 Block 3 1926 Covington Lane 10-13750-160-03 1 $424 $424 1930 Covington Lane 10-13750-150-03 1 $424 $424 1936 Covington Lane 10-13750-140-03 1 $424 $424 1940 Covington Lane 10-13750-130-03 1 $424 $424 1942 Covington Lane 10-13750-120-03 1 $424 $424 1944 Covington Lane 10-13750-110-03 1 $424 $424 1946 Covington Lane 10-13750-100-03 1 $424 $424 1948 Covington Lane 10-13750-090-03 1 $424 $424 1950 Covington Lane 10-13750-080-03 1 $424 $424 1952 Covington Lane 10-13750-070-03 1 $424 $424 1954 Covington Lane 10-13750-060-03 1 $424 $424 1956 Covington Lane 10-13750-050-03 1 $424 $424 1958 Covington Lane 10-13750-040-03 1 $424 $424 1960 Covington Lane 10-13750-030-03 1 $424 $424 1962 Covington Lane 10-13750-020-03 1 $424 $424 1966 Covington Lane 10-13750-010-03 1 $424 $424 Subtotals 16 $6,780 Block 4 1934 Berkshire Drive 10-13750-020-04 1 $424 $424 1938 Berkshire Drive 10-13750-030-04 1 $424 $424 1940 Berkshire Drive 10-13750-040-04 1 $424 $424 1942 Berkshire Drive 10-13750-050-04 1 $424 $424 1944 Berkshire Drive 10-13750-060-04 1 $424 $424 1946 Berkshire Drive 10-13750-070-04 1 $424 $424 1948 Berkshire Drive 10-13750-080-04 1 $424 $424 1950 Berkshire Drive 10-13750-090-04 1 $424 $424 1952 Berkshire Drive 10-13750-100-04 1 $424 $424 1954 Berkshire Drive 10-13750-110-04 1 $424 $424 4737 Berkshire Way 10-13750-010-04 1 $424 $424 4741 Berkshire Way 10-13750-210-04 1 $424 $424 4745 Berkshire Way 10-13750-200-04 1 $424 $424 4747 Berkshire Way 10-13750-190-04 1 $424 $424 4751 Berkshire Way 10-13750-180-04 1 $424 $424 4755 Berkshire Way 10-13750-170-04 1 $424 $424 Iv 1931 Covington Lane 10-13750-160-04 1 $424 $424 1935 Covington Lane 10-13750-150-04 1 $424 $424 1939 Covington Lane 10-13750-140-04 1 $424 $424 1945 Covington Lane 10-13750-130-04 1 $424 $424 1949 Covington Lane 10-13750-120-04 1 $424 $424 Subtotals 21 $8,900 Block 5 4736 Berkshire Way 10-13750-010-05 1 $424 $424 4740 Berkshire Way 10-13750-020-05 1 $424 $424 4744 Berkshire Way 10-13750-030-05 1 $424 $424 4748 Berkshire Way 10-13750-040-05 1 $424 $424 4752 Berkshire Way 10-13750-050-05 1 $424 $424 4756 Berkshire Way 10-13750-060-05 1 $424 $424 Subtotals 6 $2,540 The Safari Second Addition Block 1 4830 Sky View Court 10-75851-100-01 1 $424 $424 4835 Sky View Court 10-75851-010-01 1 $424 $424 4836 Sky View Court 10-75851-090-01 1 $424 $424 4841 Sky View Court 10-75851-020-01 1 $424 $424 4842 Sky View Court 10-75851-080-01 1 $424 $424 4847 Sky View Court 10-75851-030-01 1 $424 $424 4848 Sky View Court 10-75851-070-01 1 $424 $424 4853 Sky View Court 10-75851-040-01 1 $424 $424 4854 Sky View Court 10-75851-060-01 1 $424 $424 4859 Sky View Court 10-75851-050-01 1 $424 $424 Subtotals 10 $4,240 TOTALS 81 $34,360 Single Family = 81 Lots V R BELL RD. ~p. w 5(P DE O m Z po. Y DIFFLEY ROAD ~ a ~g IFFLEY ROAD U W 2D = O Z 0: Q o Py~ W LL. w w rv ~k- c) CLIFF R A WALDEN HEIGHTS CLIFF ROAD PARK ~v' COVINGTON - `Wl(Q / z fw o oI~ m w ' Z Project Location Y J S Y y> O J_ APPLE VALLEY 5E 12- L0111-10n-MOP Reports2005\915_Berkshire Ponds / Safari 2nd Add. Fig. Location Map -City Project 911 City of Eagan v\ i Y, ~ ♦ ' ♦cLFR #5 E ~ ~ vN1N0 1 ~p JyZ / , e y 5 1 M `L , 1M e 1 ♦ L-A 1 y • 1 ~ f♦ W I e 5 ~r . - ~ ~ / ~ PROP r , ♦G ~ ~ ~ ~G ~N~ Nis ss~ OMO J/ y i u1 PssO oP ,,~9'A • ~ / 1 i i ply, 1+Q .00 ' 00 r~ltw. a J ,f':r ~t gam' l~pS~Q~ 4 Re ose,y kOa9an G~ O 60' ROW 32' (F-F) 3" BITUMINOUS SURFACE EX. D412 CURB 6" CL. 5 AGGREGATE BASE & GUTTER Existing Typical Section 60' ROW 32' (F-F) EDGE MILL (6'-8' wide) -T;. 11/2" TYPE 41 BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section GFeosibi1ityReports2005\1 Proj 911\typicol sections 12-15-04 Berkshire Ponds / Safari 2nd Add. Fig. 3 ,;~Icity of Eagan Typical Section - City Project 911 CITY PROJECT NO 911 INFORMATIONAL NEIGHBORHOOD MEETING BERKSHIRE/ SAFARI 2ND ADDITIONS STREET IMPROVEMENTS THURSDAY, JANUARY 27, 2005 6:00 P.M. EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, 1 resident representing 1 property (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the residents and provided project presentation, including details such as construction, costs, schedule and assessments. B. Questions/ Comments • What happens to the driveway when a curb section is replaced in front of it? A 2' - 3' wide section of the driveway is replaced after the curb work is complete. • How can I pay my assessment in full after the work is done? Property owners can submit payment directly at City Hall within 30 days of the final assessment public hearing in the fall. The meeting adjourned at 6:20 p.m. G:\GROUPTNGINEERUGI'05Nisc\Minutes - 911 Berkshire etal.doc NEIGHBORHOOD MEETING BERKSHIRE PONDS/ THE SAFARI SECOND ADDITIONS PROJECT 911 THURSDAY, JANUARY 27, 2005, 6:00 P.M. NAME ADDRESS 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN. Sheet Agenda Information Memo February 1, 2005, Eagan City Council Meeting B. PROJECT 918, PILOT KNOB RD-CENTRAL PKWY RD TO LONE OAK RD STREET & TRAFFIC SIGNAL IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 918 (Pilot Knob Road, Central Parkway to Lone Oak Road - Street and Traffic Signal Improvements), authorize the preparation of detailed final plans and specifications for a contract that may be let within 2 years after said approval, and the acquisition of right-of-way and easements through quick-take Eminent Domain, if necessary. FACTS: • The upgrade of Pilot Knob Road was programmed for 2005 within the 5-Year Capital Improvement Programs (2005 - 2009) for the City of Eagan and Dakota County. • On June 1, 2004 the City Council authorized the preparation of a feasibility report considering the upgrade of Pilot Knob Road between Central Parkway and Lone Oak Road, including the addition of turn lanes and traffic signals. A new traffic signal is proposed at the Central Parkway/Pilot Knob Road intersection, while an intersection reconfiguration and traffic signal modifications are planned at the Lone Oak Road intersection. • Pilot Knob Road is designated as County State Aid Highway (CSAH) 31 and an A minor arterial (expander) providing important north-south movement as part of Dakota County's transportation system. • On January 4, 2005, the feasibility report for Project 918 was presented to the City Council and a Public Hearing was scheduled for February 1 to formally present and discuss the report with the neighborhood. • There is only one private property owner (Unisys) proposed to be assessed for the associated improvements. The City is proposed to be assessed for the frontage adjacent to Central Park. Notices were mailed out to both local and national representatives of Unisys requesting they contact staff with any questions or comments. An informational letter was also mailed to other adjacent property owners not proposed to be assessed requesting they contact staff as well. As of the writing of this report, no comments have been received. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. • Dakota County would be the lead agency on the proposed upgrade of Pilot Knob Road and traffic signal installations. The schedule presented in the feasibility report coincides with the County's proposed project schedule. ATTACHMENTS: • Feasibility Report, pages Y-9 through . 117 City of a Feasibility Report Pilot Knob Road (CSAH 31) Central Parkway to Lone Oak Road (CSAH 26) Street and Signal Improvements Eagan, Minnesota City Project No. 918 County Project No. 31-56 S.A.P. Nos. 19-626-18; 19-631-33; 195-020-10 SEH No. A-EAGAN0504.00 January 28, 2005 January 28, 2005 RE: Pilot Knob Road (CSAH 31) Central Parkway to Lone Oak Road (CSAH 26) Street and Signal Improvements Feasibility Report Eagan, Minnesota City Project No. 918 County Project No. 31-56 S.A.P. Nos. 19-626-18; 19-631-33; 195-020-10 SEH No. A-EAGAN0504.00 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1810 Dear Mayor and Council Members: Enclosed is our report for the Pilot Knob Road (CSAH 31), Central Parkway to Lone Oak Road (CSAH 26) Street and Signal Improvements, City Project No. 918. The improvement project consists of widening Pilot Knob Road and Lone Oak Road, as well as replacing the existing traffic signal at the Pilot Knob Road/Lone Oak Road intersection, and the installation of a new traffic signal at the Central Parkway/Pilot Knob Road intersection. Portions of the existing bituminous trail and public utilities will be relocated to accommodate the proposed roadway widening. The widening of Pilot Knob Road will begin approximately 470 feet north of Central Parkway and end approximately 500 feet south of Lone Oak Road. The widening of Lone Oak Road will begin approximately 525 feet west of Pilot Knob Road and extend 900 feet east of the intersection. We are available to discuss the proposed improvements with you at your convenience. Thank you for providing SEH with the opportunity to be of service to the City of Eagan. Sincerely, Timothy J. Plath, PE Project Engineer nm x:~aekagan\05040D1reports&tpecaVlf<asrpcdoc Pilot Knob Road (CSAH 31) Central Parkway to Lone Oak Road (CSAH 26) Street and Signal Improvements Feasibility Report Eagan, Minnesota City Project No. 918 County Project No. 31-56 S.A.P. Nos. 19-626-18; 19-631-33; 195-020-10 SEH No. A-EAGAN0504.00 January 28, 2005 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Timothy J. Plath, PE Date: January 28, 2005 Lic. No.: 42024 Reviewed by: Public Works department Date Reviewed by: ~j • G~' 7 Finance De artment Date Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 ~5-O Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 Introduction .............................................................................................................1 2.0 Scope ............................................................................................................:..........1 3.0 Feasibility and Recommendations 2 4.0 Proposed Improvements 3 4.1 Roadway 3 4.2 Traffic Signals 4 4.3 Bituminous Trail 5 4.4 Utility Relocations 6 5.0 Easements/Permits 6 6.0 Cost Estimate ..........................................................................................................7 7.0 Cost Sharing 7 8.0 Assessments ...........................................................................................................8 8.1 Public Parks (P) 9 8.2 Commercial Property (RD) .............................................................................10 9.0 Assessment Financing Options ...........................................................................11 10.0 Revenue Sources ..................................................................................................11 11.0 Project Schedule ...................................................................................................12 List of Appendices Appendix A Cost Estimates Appendix B Preliminary Assessment Roll Appendix C Exhibits SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Report A-EAGAN0504.00 City of Eagan 6-1 Page i January 28, 2005 Feasibility Report Pilot Knob Road (CSAH 31) Central Parkway to Lone Oak Road (CSAH 26) Street and Signal Improvements Prepared for the City of Eagan 1.0 Introduction The widening of Pilot Knob Road (CSAH 31) is included in both the City of Eagan's and Dakota County's current Capital Improvement Programs (CIP) to address safety and capacity issues associated with the existing four lane roadway. As the preliminary design of the Pilot Knob Road widening progressed, it was determined that dedicated left turn lanes should be added to Lone Oak Road (CSAH 26) at the Pilot Knob Road intersection. The addition of left turn lanes on both roadways will provide for the safe and efficient movement of motorists through north-central Eagan. The Dakota County Transportation Department will act as the lead agency for this improvement project. 2.0 Scope This project provides for the addition of one travel lane on the west side of Pilot Knob Road (CSAH 31) from approximately 470 feet north of Central Parkway to approximately 500 feet south of Lone Oak Road (CSAH 26). A A-EAGAN0504.00 5'0? Page 1 travel lane will be also be added to the south side of Lone Oak Road from approximately 525 feet west to approximately 900 feet east of Pilot Knob Road. Exhibit 1 illustrates the project location. The existing bituminous trail on the west side of Pilot Knob Road and the south side of Lone Oak Road conflicts with the proposed road widening and will be replaced. The existing bituminous trail on the north side of Lone Oak Road in the vicinity of Burnside Avenue currently creates a sight obstruction because the trail is approximately 2-3 feet higher than the roadway. A portion of the trail in this location will be reconstructed to remove the sight obstruction that currently exists. Two (2) new traffic signal systems will be installed as part of this project. One system will be installed at the intersection of Central Parkway/Northland Parkway and Pilot Knob Road. The other traffic signal system will be installed at the intersection of Lone Oak Road and Pilot Knob Road. Sewer manhole and gate valve castings will be adjusted or replaced as necessary to accommodate the proposed construction. Three storm sewer catch basins and five hydrants will be relocated in the widening area along Pilot Knob Road. 3.0 Feasibility and Recommendations This project is necessary to increase the safety of the traveling public by providing signalized intersections, improving turning movements and reconstructing a bituminous trail for pedestrians. Feasibility Report A-EAGAN0504.00 City of Eagan Page 2 The project is cost effective in that the proposed improvements (roadway widening) are considerably less expensive than complete reconstruction of the roadway. Additionally, the improvements are generally within existing rights-of-way and do not require substantial right-of-way acquisition. This project is feasible from an engineering standpoint in that the proposed improvements address several known traffic operational and safety deficiencies. The proposed improvements will be constructed using common construction practices. This project is in accordance with the City of Eagan's Five Year Capital Improvement plan (2004-2009). The project is also in accordance with Dakota County's Capital Improvement Program (2004-2008). It is recommended that the project be constructed as proposed in this report under one contract. 4.0 Proposed Improvements 4.1 Roadway The primary roadway improvements consist of widening Pilot Knob Road to accommodate a dedicated left turn lane and widening Lone Oak Road at its intersection with Pilot Knob Road to provide dedicated left turn lanes in both directions (see Exhibit 2A & 213). This configuration is consistent with Pilot Knob Road north and south of the intersection with Central Parkway/Northwood Parkway. The existing street section will remain in place while portions of existing curb and gutter will be removed to accommodate the proposed widening. The roadway will be widened by 12 feet, for an overall width of 64 feet, and new concrete curb and gutter will be Feasibility Report A-EAGAN0504.00 City of Eagan Page 3 installed. The inplace pavement along Lone Oak Road will be overlaid with 1 '/z-inch bituminous pavement. The County is considering a surface treatment (i.e microsurfacing or bituminous overlay) for the entire width of Pilot Knob Road from approximately Marice Drive to Lone Oak Road.. The surface treatment, if completed, would be at the County's cost. The proposed improvements are shown in Exhibits 3A- 3G. The installation of dedicated left turn lanes will improve traffic flow through these roadways. Vehicles waiting to make left turn movements will be able to move into the dedicated turn lane thus removing the turning vehicle from the through lanes. This will reduce delays and rear-end type collisions. The proposed intersection layout at Pilot Knob Road and Lone Oak Road is shown in Exhibit 4. The existing boulevard/trail area on the west side of Pilot Knob Road contains complex underground private utilities. These utilities will require relocation in order to accommodate the proposed roadway widening. A major fiber optic line, serving Northwest Airline Corporation's world headquarters, is included in the facilities to be relocated. A significant utility coordination and relocation effort will be required for this project. 4.2 Traffic Signals Analysis of the traffic conditions at the Central Parkway/Northwood Parkway and Pilot Knob Road intersection indicates that signal warrants are met. The implementation of a traffic signal at an intersection that meets warrants presents many advantages. Traffic signals can provide for the orderly movement of traffic, while increasing the traffic-handling capacity of Feasibility Report A-EAGAN0504.00 City of Eagan Page 4 an intersection. Certain types of more serious accidents can be reduced, including failure to yield collisions, although the frequency of minor accidents may increase. Pedestrian crossing phases can be implemented in coordination with the signal to provide greater pedestrian safety at street crossing locations. Roadway improvements to accommodate a traffic signal at this intersection were previously completed under City Project No. 790R. The existing signal at Pilot Knob Road and Lone Oak Road will be replaced due to its age and the proposed lane configuration (see Exhibit 4). The proposed lane configuration will allow for a protected left turn, which is a safer movement than the existing permissive left turn movement 4.3 Bituminous Trail Bituminous trails are currently present throughout the limits of this project., Portions of the existing trails will be relocated within the existing right-of- way to accommodate the widening of Pilot Knob Road and Lone Oak Road. The existing bituminous trail on the north side of Lone Oak Road at Burnside Avenue will be lowered to improve the sight distance for vehicles entering Lone Oak Road from Burnside Avenue. It is anticipated that approximately 375 feet of trail will be reconstructed. Preliminary analysis of the existing slope on the north side of the trail in this area indicates the need for a variable height modular block retaining wall in order to accomplish the proposed lowering of the bituminous trail. The bituminous trail is currently located approximately 12 feet from the right-of-way line which provides adequate space for locating the proposed retaining wall within the existing Feasibility Report A-EAGAN0504.00 City of Eagan ~ / Page 5 right-of-way. However, a temporary construction easement may be required to install the retaining wall. 4.4 Utility Relocations The City's utility infrastructure (sanitary sewer and water main) has been inspected in the project area. It has been determined that the systems are in good working order and that major repairs are not required at this time. Proposed utility work is limited to relocating existing hydrants and catch basins that conflict with the proposed roadway widening. Sewer castings and gate valve boxes will be adjusted to grade to accommodate the roadway surface treatment. 5.0 Easements/Permits The project will require the acquisition of temporary construction easements along two parcels. The following table summarizes the affected properties and required easements. Proposed Temporary Easement Address Owners PID No. (sq ft) 3199 Pilot Knob Road Unisys Corp. 10-79950-020-01 16,781 1501 Central Parkway City of Eagan 10-79950-027-01 2,500 Total 19,281 The total area of proposed temporary easement acquisition is approximately 19,281 square feet and estimated costs to purchase the temporary easements ($20,000) have been included in the project cost estimate. This amount does not include costs for temporary construction easements across Parcel 10- Feasibility Report A-EAGAN0504.00 City of Eagan ~ n Page 6 79950-027-01 since it is owned by the City of Eagan. Dakota County will administer the easement acquisition/negotiation process. The City will need to execute a maintenance agreement with Dakota County for the traffic signal at Central Parkway/Northwood Parkway and Pilot Knob Road. It is anticipated that a National Pollution Discharge Elimination System (NPDES) permit for this project from the Minnesota Pollution Control Agency. The construction plans will require State Aid approval through the Minnesota Department of Transportation. 6.0 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2005 construction costs and include a 5 percent contingency plus indirect costs of 30 percent, which include legal, administration, engineering and bond interest. A summary of the costs follows: ■ Roadway Construction $515,500 ■ Bituminous Trail Construction $85,000 ■ Traffic Signal Construction ..................................................$517,000 ■ Utility Relocations $27,500 ■ Construction Contingencies (5%) $57,000 ■ Indirect Costs (30%) ...........................................................$361,000 ■ Right-of-Way Allowance $20,000 Total Estimated Project Cost $1,583,000 7.0 Cost Sharing The City of Eagan and Dakota County will execute a cost-sharing agreement for this project. Following is a summary of the anticipated cost allocations: Feasibility Report A-EAGAN0504.00 City of Eagan SY Page 7 Work Item City of Eagan Dakota County Roadway Construction - Widening 45% 55% - Overlay/Surface Treatment 0% 100% Bituminous Trail Construction 45% 55% Traffic Signal Construction - Central Parkway/Pilot Knob Road 50% 50% - Lone Oak Road/Pilot Knob Road 070 100% Utility Relocations 45% 55% Right-of-Way Allowance 45% 5!5 City of Dakota Work Item Eagan Count Total Roadway Construction - Widening $296,000 $361,500 $657,500 - Overlay/Surface Treatment $0 $46,000 $46,000 Bituminous Trail Construction $52,000 $64,000 $116,000 Traffic Signal Construction - Central Parkway/Pilot Knob Road $178,750 $178,750 $357,500 - Lone Oak Road/Pilot Knob Road $0 $348,500 $348,500 Utility Relocations $17,000 $20,500 $37,500 Right-of-Way Allowance $9,000 $11,000 $20,000 Total Estimated Project Cost $552,750 $1,030,250 $1,583,000 8.0 Assessments Assessments are proposed to be levied against the benefited properties in accordance with the City of Eagan's Special Assessment Policy for Class B improvements consisting of widening arterial roadways and installation of traffic signals. The policy provides for widening improvements to be assessed at a rate of 100% for all land uses abutting the project and receiving benefit from the proposed improvements. The following ratios indicate cost responsibilities. A preliminary assessment roll is included in Appendix B. It is recommended that a certified appraiser review the proposed assessments in order to verify that the proposed assessments are equal to or greater than the benefit received. Feasibility Report A-EAGAN0504.00 City of Eagan S n Page 8 Public Park, Work Item city Commercial/Industrial Roadway Construction - Widening 0% 100% - Overlay/Surface Treatment 0% 0% Bituminous Trail Construction 100% 0% Traffic Signal Construction - Central Parkway/Pilot Knob Road 100% 0% - Lone Oak Road/Pilot Knob Road 100% 0% Utility Relocations 100% 0% Right-of-Way Allowance 0% 100% 8.1 Public Parks (P) Central Park is a public park facility which abuts the project area and will receive benefit from the proposed improvements. This facility is proposed to be assessed on a front footage basis and is considered an institutional-type property for purposes of calculating assessment rates under the City's Special Assessment Policy. The assessment rate for the public park property is: Total AssessableCosts x Land Use Adjustment = Adjusted Assessment Rate Total Assessable Frontage ($296,000 +$9,000) 44 feet x _ $134.76 per front foot 1,556 feet 64 feet The maximum assessment rate for street widening (street surfacing and grading) in an institutional area is $116.50 per front foot according to the 2005 Fee Schedule. Due to the limited street improvement proposed (12-foot widening for total 64-foot street width), the assessment should be limited accordingly. Limiting the fee schedule rate proportionately (27.27%) would provide a reduced rate of $31.77. The adjusted assessment rate of $134.76 Feasibility Report A-EAGAN0504.00 City of Eagan Page 9 per front foot for public park frontages is more than the calculated maximum assessment rate for this type of improvement, so the calculated fee schedule rate will be used for this project. 8.2 Commercial Property (RD) The project area lies within the Central Area zoning area. All property designated for research and development purposes abutting the project area and receiving benefit from the improvements are proposed to be assessed on a front footage basis. Property designated for research and development purposes are considered commercial/industrial type property for the purposes of calculating assessment rates under the City's Special Assessment Policy. The assessment rate for research and development properties is: Total AssessableCosts x Land Use Adjustment = Adjusted Assessment Rate Total Assessable Frwuage ($296,000+$9,000) x 52 feet _ 159.26 per front foot 1,556 feet 64 feet The maximum assessment rate for street widening (street surfacing and grading) in a commercial/industrial area is $151.75 per front foot according to the 2005 Fee Schedule. Due to the limited street improvement proposed (12-foot widening for total 64-foot street width), the assessment should be limited accordingly. Limiting the fee schedule rate proportionately (23.08%) would provide a reduced rate of $35.02. The adjusted assessment rate of $159.26 per front foot for commercial/industrial frontages is more than the calculated maximum assessment rate for this type of improvement, so the calculated fee schedule rate will be used for this project. Feasibility Report A-EAGAN0504.00 City of Eagan / ~ Page 10 9.0 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over 15 years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on a 6.0 percent interest rate: $15,000 (Example) Principal Interest Per Cost Per Cost Per Per Year Year Year Month First Year $1,000 $900 $1,900 $158 Fifteenth Year $1,000 $60 $1,060 $88 10.0 Revenue Sources A summary of the revenue sources is listed below: Property City County Work Item Project Cost Assessment Contribution Contribution Roadway Construction - Widening $657,500 $52,000 ($244,000) $361,500 - Overlay/Surface Treatment $46,000 $0 $0 $46,000 Bituminous Trail Construction $116,000 $0 ($52,000) $64,000 Traffic Signal Construction - Central Parkway/Pilot Knob $357,500 $0 Road ($178,750) $178,750 - Lone Oak Road/Pilot Knob Road $348,500 $0 $0 $348,500 Utility Relocations $37,500 $0 ($17,000) $20,500 Right-of-Way Allowance $20,000 $1,600 ($7,400) $11,000 Total Estimated Project Cost $1,583,000 $53,600 ($499,150) $1,030,250 * Assessments are subject to being limited by benefit appraisals of individual properties. Benefit appraisals are typically acquired prior to the Final Assessment Hearing and have not been completed for this project. The estimated project deficit of $499,150 will be financed by the City's Major Street Fund ($482,150, 30 percent of the total project cost) and Utility Fund ($17,000, 1 percent of the total project cost). Feasibility Report A-EAGAN0504.00 City of Eagan Page 11 11.0 Project Schedule Following is a preliminary schedule for the proposed improvements: ■ Present Feasibility Report to City Council/ Order Public Hearing .......................................................January 4, 2005 ■ Neighborhood Informational Meeting ..................................January 2005 ■ Plans Completed by Dakota County ..............................January 31, 2005 ■ Public Hearing ................................................................February 1, 2005 ■ Approve Plans and Specifications ................................February 15, 2005 ■ Bid Date ...........................................................................March 29, 2005 ■ Award Contract ....................................................................April 5, 2005 ■ Begin Construction .............................................................April 25, 2005 ■ Roadway Construction Completed July 29, 2005 ■ Signal Construction Completed ......................................August 12, 2005 ■ Final Cost Report September, 2005 ■ Final Assessment Hearing November 3, 2005 ■ First Payment Due wlProperty Tax Statement .........................May, 2006 Feasibility Report A-EAGAN0504.00 City of Eagan 3 Page 12 Appendix A Cost Estimates 0 w c7 a a W) 0 0 0 0 0 0 0 0 0 0 0 0 Il'J O O 0 0 0 0 0 0 In b 0D N O O O O LQ O O O O O In 0 I~ O O O 1f1 O O O O r Q Ir f"1 1 D (V O O O O N O O N o O N o m o O O O N O LD O C q q w fV O Q O Q In m QO O N O w g O o o O? 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ON- r1l U_ U O Q O Y¢ F W Z M N O° N° N to S N tD M O o n N to p u'1 o z Q CD n r o N 1/"I r o O J Q O O O O O O N to 'Q In O O O o o w o n O to 0 0 0 to to n in O O O O N m O N Ict M DOi OD O O O co r' r O' (D 8 Q to c o o O W = N O O r N "1 N h - (l O MN H Q O tD m tfi N w to U U i~w°a~ ifl ~~v)646 y D a 0 ¢ m } O F Z Ma)SN co l7O°, SSo 0 4 0 0 J Q E O OO OM N a0 M OOOOOOOM t0 ti OO p ppu7 to to n H Lq 0 0 0? m 07 N O to O R R o o to u~ N Q O O S O N Of O CV y ui n oIliv tD tD- to N O O o1nr N C1 N O6O9~° lu In 0 (D tD O N O R O g n o O n ui : IG O N O r ri q n c IS lD N M M N aD m o c lD to m N N to O W o tow m U _ 44 M q Q _ N K r N NS t3 u7 N (D ~ U") tp t!Y ul a t[) t17 [`J t~ Q ~N qB~ 40- q% 60 6%tH 6% E9' N ~ y IR F• ~ O r } F J Q F- O M to 0 0 O W N N 0 O O O O O M^ O O N N M O co O 0 0 0 0 ~ j Q O O O O O O O O O O O 0 o 0 w O N O u') O O to o O O S O O O O S Ln N o (V m o (V t[i o m o 'n O Ln o 0 U tD t9 a tf? CD O V N O h C. N O O ¢ n (A tD N {p V3 {4 V! O Lq O ItIoD ttDN F sA RFf In d3 N bn9 z D ~ -j w0a-.A ~cri00~Um J mcn~tn P a 00 W J _l~J Jyy J J2119- JJ Jy,j pJ ~ Ov0 O~ OUO ~ O Z L) [a O w w O U F U F- I.- U O F- _ ~ZU ~Z0 NZ ~U0 Z J y_ O y Z Y ~ }Z¢ J Z Z ¢ O- QQJF ¢ F-2 a ~0ca~ OOOZF- ~u>azoOCs w p ~2 ¢ >a°~O >J ~o o M¢ }zr'n, o IL F- ~[Wn0 Oyu ~J OC tell FE" y00 - U ?Q F m N M LL °¢v a NN3 (D W z WZO zma Y¢ tDO w U0F a° a co ~zLL v ►-c~ c?L„¢ J~ O Z Zoo t tnjFw-OF- IJJ Q mwYOCOj W OZ 2Z IlJ y Z UN Q OOm Q Q Lu yUU¢0 cc O>F U < Q p z? y z O x O W M ^ a z z? p Z F- } 2 a¢~w FQ ~jp0t y u N ¢ ww?rrQ0? FQ ~CUza Q QaraMQ N H-ZU u1 N6¢25F-Um NU<W} Q O O} r O J m IY] LL J 2 U (n LL J LL F- }j yZF'S m _j m2QmULu mQJw 0" ~ v. Z, z z O JrF-Q 00 . Ow¢Fljj - 0¢O~0' W m Zw0r W g ca F- 60 (DN LLF-~ 2F-LL wQ O 3U to ¢ $ Zg0 o O a 0000 00 oof°ooF o0 oF' YZ¢r2¢ Z to m~tn tD U>to to tD (p w wy t (D to 02 F Qa0 a Not;m ui~o o w of riu) ;s O } Y a = w N [7 f o (D N O La M tD N tD tD ID U O N m C! o N M Q N 1f) O N tD to IL W Oa ui y H N N N N N N N N N N N N N N N N 014 Q 00 00 Lno LL) 0 0 00o O0) a o M 0to aoN a oooooto N co O o 00o On o m Lp ronp ID O O O O m n d' N O 0 0 0 r O N r m y N 0 0 0 0 1t/ N O O W O o r N t0 Lf! N Q C O N N m m m O O to y 0> N w = N v Ld as rl to 6% ¢ 69 to 6 C\ cA 69. Ln vi r O co O to E9 tN 64 Cl) tH 69 64 W U_ U 69 O O ¢ Y O ~ F 0 0 0 0 co 0 W Z O O O O N N r N N CV Z Q O O O J O O O O O 00 O O O O to n M O O O 0 0 0 0 0 0 0 0 O^ N 1 q C ootoooooorim o a ^ ov_rtp c~ oon 00 0 LoOmo (P m ~ Q co 69 W N- 49 1 m L, ~ Em9 w N 6"k W3. N ~ q 11f~'1 y O vi to 64 to 419 C9 V! w W OD U_ U ❑ Q O tt m > O F Z Y Z m co m m m m cu h J Q a o o o o o La p jr) 0 0 0 o 0 0 0 0 0 (7 Ln O O N n 0 QL f' O O o 0 0 tD N O O o 0 0 0 0 0 0 0 N P m M O to N r y C; O O c. m Q R O o Cl N C C CD C C O It C c r N r O 0 0 0 0 Ln N O O Q O P- 0 Ln O V) O 111 n M Ln 1, 0 V V Oto u1 co N LO to LO fD nO(~ e N Hw h ~Ln tD L`7 U L6 O K N W Vf R N to O U; N N to v N f9 tH m fD FA EA to Za t4 to tR F9 H W LL~ J rfA 69 N FH 61, m t» O H J Oo I. O O O O O m W y tli Ln m N O 7 O C. O O O 0 0 0 0 0 0 0 0 0 0 00 W 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U C. O 00 O o 0 m w w O N O Lo Q 7 7 0 LD N Lo tD V! n O n m n Ln co 69 H w N Ul FA fA 6T tsa Z D Z NLf1(U.7w (nUULL UUUUUtn J J J J Q Q J Q G Q Q Q J W W W W 17: x X: W W W J ytA QJ J co y Z JyL7J EO) I. E5 OUO en~ OUOO 0 LU mZa ZO ? z F U ?a-O yzw YQ = y z W Q yZ ❑F_ m~aZQ F-Z Z ~ m J Zz QU ❑ 00 W g0 ❑ W O.~W Fy(3( O ) z -1 0 - V Z ~ f"U QO z mZmo a aU ¢ caie o ~e wm O pjOU wo O LD o ~w -i IL a~ Jati M LL UU w m H ¢ N o❑ U Zw¢ Qcc w> > = O a9F N y w~ OF- >U i--Q O U Q LtDno W yw❑ ¢ ~U W ❑ `h O7c ¢Jm Z Z,>pw cW7Z j Q Q N oeCD w J~UO aF ~x z¢Jo w z Z(bz ~ ¢0wY =QW m Z¢Nf¢1- N N ~N¢ HU>L- w Utr-2 w QpwFQ w w w oo~>o a oQ°o> 0F.5 ❑ Lo O'-w Q UU Za QU W >F-=D LLi Ow g uj U) +~Q0)MMQ NUQw~ H N> En cc Q(L Z -ia: U 8 QQ tO Z i--z m< LL cr y W m0>¢~°C L¢-z❑LL W f-Z 1O F, OLrUg¢ OW QNt]Y WO O¢ m Z W Q W H LL W W Q y Q 2 Z U Q F- °g 0, V Li m N N N N N W -C Z F Z Q Z L° to Lo CD 9 LLq LC) -N in (OD t°D. "R LOn LNO (OD g F-Qa0aa o) 1iLo vvrivvvmrori x y Y = W N 0 o (D N O _O 0 0 0 0 0 0 (D O Ln LA Lo O L[) 1l1 to LO V) LO Ln J Q~¢ Q W f' N N N N N N N N N N N N N N d W U❑(AU) Appendix B Preliminary Assessment Roll Zgl Z W ~p ~ N rn ~ m O~~ LO N Q H z W N r- N FQ o n c~ W N ea y> N Q O zQVi ~a J ~ J W co 0 cNnz Nn LO N O N 0 r a a 3 r D z u O LL) w U LIJ a w° Q w N 2 x (1) W ~ O fr Q lol <1 t ri o U) H z w w O Q (L J as ~ z ~w O H } U) Z O l1J z J m a a U Cl) N W W Lij (r CO N U O O Q 0O } a z 9" cm O 9 X a m W a rn rn 0 Z; ~ Z O ' a) 0) z Y ( 0 0 a W ~ a Q G. a U ~9 Appendix C Exhibits ~o a9a iT TRUNK HWY No. 55, f l Cp ~ Rq i rTy ` Ng4 ~'Vl ~p~Fl ! X O C, mom 0 1. ,Ot` \ r" / i ~ \ L. • ;i may, 0 p fA . ~ J( " 40P S-0 CC PAL EPA' N~ Q oo G`~~ QUO J~G~ E~~'EN05p t PF'PGP P~F'5 Q 1 0 ~ a9p ~RO Vl~ $4t ~ 4'0 t oom ~Q roma w J U-) J W m m tr) I W Z Z ~ Z3 J F- V) rif LLJ o: ~0~ ry-x F > w Of N ^ Q f' > W (n z Q :g O N O N J cc Z O p jmLoxw in m H W -j 0 O O H m w U m z Y L4 tLLJ o =O LJ Q Y F W w UU mV) _j Z O F- Q N O N J U Z W _I J CO r C7 ~ Z Z W C9 1- v W I X LLJ W Z Z a_ Z O W 0_ N 0 F- Q Z Q LLJ F- z U iA _ 0 tD N 111 00 w N J Q p p N 0 Z ~ cl) W w p X co ~z ZQ ~ J p Q. j r m W I F- X C_9 1=- F w $3 co m cy- > 00 o J m ,Y co m Q ~ 0 ct: i ~ o u u a 1 FILE No. PILOT KNOB ROAD PHONE: (651) 490-2000 AEAGAN0504.00 EMEM 3535 VAONAIS CENTER OR. CITY OF EAGAN PROD. NO. 918 a ST. PAUL, MN 55110 DATE: NO. 2A TYPICAL ROADWAY SECTIONS x a x SEH 1/28/05 W O ~ ~ > co m _w 00 ^ I J U j10 m F- J I Z Z co m~ u0 ~Q n Z:) J I^ In Q of J Q tn m ^ > yf 0 Q O O z Ir Q Y cf) -4 Y O Q ~W > O ° ~W Li to 3: w (D ul N O Z F- F- ' Z Z li x X U OJ O Q g 41 m v J = U) U) Uaw O N m N Z O O m Z zZw~ 1- w & LAJ to W mm(x z V)V) a <N N Z N O Of °O^ O F= _ " " 0- c/) O X as w I w N 3 ~ O Q _ = J I U-) d~O Lr)O r` _W F- Of - z I = c_9 I=- D n Of > In W !Y U) J Q m m > Y HJ ED -j 00 m 00 a X ?i W o a ~ \ Of o o o 6 S FILE NO. PILOT KNOB ROAD PHONE: (651) 490-2000 AEAGAN0504.00 EXHBI. 3535 VAONAIS CENTER OR. CITY OF EAGAN PROD. NO. 918 SEH ST. PAUL, MN 55110 1DATE: TYPICAL ROADWAY SECTIONS No. 2s SEE EXHIBIT 313 (0009) (0031 I I 19 (0002) I I (0032 031-32 2 I M 1 (0083) 20(c I ~ I i (0010) 032-32 I I I f1' I 040-32 050-3z- (0011) b b 4 (0011) (0012) - - - I JURDY R 4D ' 3z I p II Q ~ O c ) I I z t 027-010 LEGEND n. PROPOSED BIT. WALK0001) PROPOSED ROADWAY WIDENING I 100 0 100 a ~ PROPOSED PEDESTRIAN RAMP I ■ PROPOSED CB RELOCATION 4-F PROPOSED HYDRANT RELOCATION ' 50 Q v - - - - - EXISTING R/W SCALE IN FEET g ^ s' - - PROPOSED CONSTRUCTION LIMITS FILE NO. J PILOT KNOB ROAD W PHONE: (651) 490-2000 AEAGAN0504.00 aR ..r► 3535 VADNAIS CENTER DR. CITY OF EAGAN PROJ. NO. 918 o x SEH ST. PAUL, MN 55„D DATE: ROPOSED IMPROVEMENTS NO. 3A 1/28/05 I SEE EXHIBIT 3C I (0008) -1 r - ~ AL ~ 6TH SUPP. (7036) (7033) 1 1 2 (7001) 00 1 (7035) (7034) I (0009) (7002) ~ab44 TOW VIEW ROAD (001 o) (001 a a~4~ I 1 -3 I 0 0 0 d 1 (0003) 1 I (0001) (OC O~I co I (°0°7) Z (0006) 060- 30 050-3 F- 100 0 1 I J 50 4. SCALE IN FEET QUARRY JANE (0002) I rN, 2 2 010-32 (0014) (0015) I I (0008) I LEGEND l V171711 PROPOSED BIT. fp K -PROPOSED ROA Wff~~Y WIDE NG(O( 1 PROPOSED PEDESV~I~AP~ A x d I ■ PROPOSED RELOCATION G 1 +i- PROPOSED HYDR T RELOCATI N ` I - EXISTING R W s I 1 - OPOSED CO UCTION LIMITS a ~ - SEE EXHIBIT 3A FILE NO. / PILOT KNOB ROAD w PHDNE (651) ago-zooo AEAGAN0504.00 CITY OF EAGAN PROJ. NO. 918 EXHBIT o 3535 VADNAIS CENTER DR. ,o p SEH ST. PAUL, MN 55„D DATE: PR 1/28/05 ~LPOSED IMPROVEMENTS "o. ag I LEGEND PROPOSED BIT. WALK PROPOSED ROADWAY WIDENING PROPOSED PEDESTRIAN RAMP ■ PROPOSED CB RELOCATION PROPOSED HYDRANT RELOCATION - - - - EXISTING R/W SEE EXHIBIT 3D - PROPOSED CONSTRUCTION LIMITS 7023)7024) I 2(00,8) 7022) (7021) 1 ( I I 3(0019) 0005 g 4 (00207 (0020) L - I II 5 (0021) J L I I I 6(002 W - l I > 6 ](0023) 15TH SUPP. r "I Ix I I J 1 0 12(002) I I o W I 025(7028) I 73(0029 I 14 m 1 7026) (7027) I I W 15 (oooj > I 01 L------- f I = 16 D0321 I 0 1 , cl) 1 A) 3) c , - , -J 1ST . SUPP. m - 18 034)- I '0036 20 23 00039) 24 (OD40) \ - - - - - v 0037 1 22 0038) 25 (0041) 1 (7009) (7011) 1 I he 26 (0042) Cell / V, 27 (0043) C `(701 ) I _0 (7012) I 28 (0044) Wj (L I 29 (0045) r 049) 30 (0046) / VM51048) 8 I y 31(OD47) (704 P. / al ( 041) 38 39 ' zl (7043) <o 40 (7 42) / V 41 1 q - -1 42 ' I °os ~ 43 JPP. 6TH SUPP I \ 100 0 100 44 54 5 460~ \ \ ( 7 67 0(7032) (7029 °61 I 1 \ \ 45`- 38) N °0 6a, SC0631I1 F~~630) 4748006' r ; e I 49 I 50 0~6O I I I E , - _J L ooe - - - - , - - 's SEE EXHIBIT 313 FILE NO. PILOT KNOB ROAD PHONE: (651) 490-2000 AEAGAN0504.00 CITY OF EAGAN PROJ. NO. 918 EXHIBIT _ 3535 VADNAIS CENTER DR. ST. PAUL. MN 55110 DATE: PROPOSED IMPROVEMENTS NO. 3C 1 /28/05 S EH LEGEND N ® PROPOSED BIT. WALK PROPOSED ROADWAY WIDENING PROPOSED PEDESTRIAN RAMP ■ PROPOSED CB RELOCATION ♦I- PROPOSED HYDRANT RELOCATION - EXISTING R/W PROPOSED CONSTRUCTION LIMITS 0 5 (0005) / (0004) 2 i 041-01 100 0 100 051-01 / / 5 / / SCALE IN FEET 2 35) i / (0001) (0002, (0003) / I / REVISE TRAFFIC SIGNAL w LLJ r7 f - o- 136 m m o- ~ X b LLJ W~ _ Li LLJ Ljj 50'R 0 , / i ; 50~ LONE OAK ROAD R L 14's 4~ (0016) )5) )6) , Q N O / 7062 Im (7063) Z (7064) (7061) ~C (0015 i 13TH SUPP. a 4TH SUPP. W a ' SEE EXHIBIT 3C J FILE NO. PILOT KNOB ROAD PHONE: (651) 490-2000 AEAGAN0504.00 5 3535 VADNAIS CENTER DR. CITY OF EAGAN PROJ. NO. 918 DCHBIT x o x SEH ST. PAUL. MN 55„D DATE: 1/28/05 PROPOSED IMPROVEMENTS No. 3° ben on SEE SHEET 3F C) O I ~ O \ \ I I p \ n \ O \ \ I PILOT K OB ROAD-, 4 a \ o- \ d -e b d 8 4 ~ CD Q I \ \ co N O I O a- CD O \ N D p o I, \ l -r- cn I\ p o= Z o \ \ CD `n 0 \ I I o CD 0 \ °o I Z b 8 ~y q I Z r \ n o 0 '9Z CD C) - 00 , I` cn O o p I o co o I O I Ln0 n I I Q LEGEND ® PROPOSED BIT. WALK PROPOSED ROADWAY WIDENING 100 0 100 PROPOSED PEDESTRIAN RAMP - - ■ PROPOSED CB RELOCATION N + PROPOSED HYDRANT RELOCATION W o 50 - - - - EXISTING R/W n ° SCALE IN FEET - - PROPOSED CONSTRUCTION LIMITS FILE NO. PILOT KNOB ROAD Y PHONE: (651) 490-2000 AEAGAN0504.00 IXHBIT g o x /j 3535 VADNAIS CENTER DR. CITY OF EAGAN PROJ. NO. 918 w ST. PAUL. MN 5511D DATE: PROPOSED IMPROVEMENTS No. 3E x S EH 1/28/05 f 16 F~q \ A VF~UF 8ECONSTR CT CD T AIL o I I I I N I °o p o Q 0 00 cr- I~ O° Y o Q I Lu n tiS~O z 0 CD O I N o r~ 0 o J I I I ~ 0 I o CV N ° C) ~I SHIELDS DRI ►E o I r; I ° SEE SHEET 3E o © LEGEND PROPOSED BIT. WALK a 100 0 100 PROPOSED ROADWAY WIDENING PROPOSED PEDESTRIAN RAMP ■ PROPOSED CB RELOCATION a }>F PROPOSED HYDRANT RELOCATION 50 - EXISTING R/W SCALE IN FEET - - - PROPOSED CONSTRUCTION LIMITS F / FILE NO. PILOT KNOB ROAD PHONE: (651) 490-2000 AEAGAN0504.00 3535 VADNA,s CENTER DR. CITY OF EAGAN PROJ. NO. 918 EXHBR ST. PAUL, MN 55110 DATE: P POSED IMPROVEMENTS NO. 3F xo S E H 1/28/05 0 N 64 - T cy) a C) N N N d ~b~Q 4 LONE OAK RD. (CSAH 26) 14' o- 14' 12' o- 12' 6 4' 12' J, 12' 64' 12' ~ 12' 14' 14' 0 N N N ~ Y O FL 6 4' a~ F ¢ J rU F O 3 30 FILE NO. / AEAGAN0504.00 PILOT KNOB ROAD f~ PHONE: VADN6ASIS CENDTERDDR. CITY OF EAGAN PROJ. NO. 918 IXHBFT x SEH ST. PAUL, MN 55„D $~os INTERSECTION LAYOUT No. 4 SEE EXHIBIT 513 ® 1 ( (0009) (0031 1 1 ' 1 19 i (0032 (0002) 1 1 I 031-32 1 (0083) 20(c 1 , 1 " (0010) 1 1 032-32 1 I i 1 1 1 1 ' 1 f 040-32 050-3- (0011) (0012) 1 1 1 JURDY ROAD 1 I 3z 1 010- 5-0, - (0013) Z o Z M N Y N ~ I • 027-01 020-50 a (0001) (0013) LEGEND 100 0 100 PARKS ■...........molls PUBLIC FACILITY RESEARCH & DEVELOPMENT I 50 0 0 SINGLE FAMILY RESIDENTIAL (R-1) x - AGRICULTURE SCALE IN FEET s RESIDENTIAL TOWNHOUSE (R-3) 01 FILE NO. = J PILOT KNOB ROAD PHONE: (651) 490-2000 AEAGAN0504.00 EXH81T /J 3535 VAONA,s CENTER DR. CITY OF EAGAN PROJ. NO. 918 w ST. PAUL, MN 55110 DATE: NO. SA x o SEH 1/28/05 BENEFITS SEE EXHIBIT 5C --J F6 (0008 r- AL SUPP. (7036) (7033) 1 2 (7001) (7035) (7034) (0009) (7002) ' ) (001 - LL. ERVIEW ROAD TOW 1 1 N 1 010-30 1 I 1 (0003) 1 1 i a (0001) (oc 1 VI 1 ~ to 1 ~p 1 Z (0007) 1 (0006) 100 0 1 060-30 050-3 I 1 O 50 1 0- SCALE IN FEET 1 1 _ (0002) QUARRY LANE 1 1 2 I 1 2 1 i 010-32 (0014) 0015 1 I ( ) (0008) 1 1 1 LEGEND 1 ' PARKS 1 I PUBLIC FACILITY RESEARCH & DEVELOPMENT SINGLE FAMILY RESIDENTIAL (R-1) AGRICULTURE p'q N 1 ■ RESIDENTIAL TOWNHOUSE (R-3) low% "g SEE EXHIBIT 5A s F = FILE NO. PILOT KNOB ROAD % i PHONE: (651) 490-2000 AEAGAN0504.00 D(H13T J/► 3535 VAONA,s CENTER DR. CITY OF EAGAN PROJ. NO. 918 ST. PAUL, MN 55110 DATE: BENEFITS NO. 5B xa S E H 1/28/05 0 ow-- LEGEND No - PARKS 111,311@11,111 I'll PUBLIC FACILITY - - - - RESEARCH & DEVELOPMENT SINGLE FAMILY RESIDENTIAL (R-1) AGRICULTURE ■ RESIDENTIAL TOWNHOUSE (R-3) SEE EXHIBIT 5D 7023)(7024) t(ools) 7022) (7021) (o 3too,9) 0025 8 (0027 1 ~ 1 4 (oozo) rJ L_-_ ■ 1 1 5(0021) L, - - - - - - - 1 6(0022) - 1 0023 15TH SUPP. I , 1 ,2(002) 3(0029 , i (0 LIJ (i7025~(7028) 11 (003 01 7026) (7027) •i 154 0031) 1) 1 I J ~ 16 0032 ' I i• 1 0033) I M 1ST SUPP. m ----,8 0345 - N - Z ) 0035) 24 (DD40) 1003620 23 0039) 1 J / N N 0037 21 22 0038) 25 (0041) i % (7009) (7011) ^ 26 (ooaz) 1 / ■1 0 27(0043) (701 ) (7012) I J 2a ()044> Q LLj I 0. 29 (DO45)1 I .1 / (OD50 4 33 0049) 30 (0046) JI / (005, 048) ) 1 1 (0047 I l (0052 31 ! P ■ (0053 37 I (704 I 11 ~1 ( 041) i l°°5kl 39 III zil (7043) it ~00 561 40 11 mil (7 42) 41 DI 42 I 1 l 43 I JPP. 100 0 6TH SUPP , may, 70 54 54 44 5 0(7032) (7029) 45 CPO b 46 L°° 61 / ' . 47 48`00 38) SC O6 F~~630) a0b6 49 ` 006; _ I I 400E r - - - - - - - - - - - - --J L_ / _ ~o r---------- (nnn SEE EXHIBIT 5B ,F~ FILE No. PILOT KNOB ROAD PHONE: (651) 490-2000 AEAGAN0504.00 EXHBIT 3535 VADNAIS CENTER DR. CITY OF EAGAN PROJ. NO. 918 o SEH ST. PAUL, MN 55110 BENEFITS sc x 1/28/05 N LEGEND PARKS PUBLIC FACILITY - - - - RESEARCH & DEVELOPMENT SINGLE FAMILY RESIDENTIAL (R-1) © AGRICULTURE • RESIDENTIAL TOWNHOUSE (R-3) 2 5 (0005) 04104) -01 100 0 100 (nnnA) I 051-01 ' , 5 SCALE IN FEET , , , 2 1 35) (0001) (0002. (0003) I ,'Y 361' ' 380' ~ LLJ Ln m xX = w x w w w w ric7L.--- (n w ( 360' 227' ONF1 ~AK ROAD )5` )6), Q (7062) • m 0: (7063) Z (7064) (7061) Y' (0015 ' 13TH Sup [D. I O~ W , W O OS 4TH SUPP. a . a s SEE EXHIBIT 5C J FILE No. PILOT KNOB ROAD 54 PHONE: (651) 490-2000 AEAGAN0504.00 CITY OF EAGAN PROJ. NO. 918 EXHBIT 3535 VADNAIS CENTER DR. SEH ST. PAUL. MN 55110 DATE: BENEFITS NO. 5D 1/28/05 SEE SHEET 5F ` O n ~ PILOT K OB ROAI) I , _ L---.~. I- w w cn _ _ w cn oo I \ o o 0 CD 0 N r'- r\ • ` z O - U) cfl Z = cv M o}_ o o i cn ` 0O I Q O O ` O O O z t - d / I ~-O i ~ ^L . f ~ O O i i i 10 LF) o r- © LEGEND PARKS PUBLIC FACILITY ° ` 100 0 100 RESEARCH & DEVELOPMENT re N SINGLE FAMILY RESIDENTIAL (R-1) AGRICULTURE 50 RESIDENTIAL TOWNHOUSE (R-3) ° ° ° SCALE IN FEET <fo J/ FILE No. PILOT KNOB ROAD lea 35305 VA N65S CENTER DR. AEAGANO5O4.00 CITY OF EAGAN PROJ. NO. 918 aHBrr SEH ST. PAUL, MN 55110 X28 05 BENEFITS NO.5E x 1 / 1 ~FN I $1ECONSTR CT CD T o AIL II I ~co M N II O D 1 O O I ~I t` 0 O Y 0 O 1 o Z O 0 O o / o O I N o .9` o \ I 1 N M 1 O O O N ~ N o - 1 I I 141ELDS DRI E N-1c o . \ 000 I L2 0 O 0 I I N O 0 I i N CO O SEE SHEET 5E LEGEND PARKS 100 0 100 PUBLIC FACILITY - - - - RESEARCH & DEVELOPMENT ~o SINGLE FAMILY RESIDENTIAL (R-1) AGRICULTURE 550 RESIDENTIAL TOWNHOUSE (R-3) s SCALE IN FEET FILE NO. / PILOT KNOB ROAD U PHONE: (651) ago-zooo AEAGAN0504.00 CITY OF EAGAN PROJ. NO. 918 EXHBT _ 3535 VADNAIS CENTER DR. ST. PAUL. MN 55110 DATE: BENEFITS NO. 5F xo S E H 1/28/05 Agenda Information Memo February 1, 2005, Eagan City Council Meeting C. VARIANCE - (a)HOME APARTMENTS (VIEW POINTE APARTMENTS) ACTION TO BE CONSIDERED: To approve (OR to direct preparation of Findings of Fact for Denial) a 31-stall Variance to the required number of enclosed parking stalls and a 28-stall Variance to the total number of parking stalls for the 327-unit View Pointe Apartments complex at 3909 Valley View Drive South, in the NE'/4 of Section 19, subject to the conditions in the staff report. REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ➢ The View Pointe Apartments complex was constructed in 1970. The site is almost 20 acres in size and is unplatted. ➢ The 327-unit complex contains 13 apartment buildings, and 16 detached garage buildings. The existing site is short 42 parking stalls based on current code requirements. A management/rental office and an indoor swimming pool are in the center of the site. ➢ @Home Apartments recently purchased the property and is in the process of renovating the complex. One of the proposed improvements is to construct a new rental office near the main entrance to the site. ➢ City Code requires one garage parking stall and one surface parking stall for each unit. ➢ Construction of the new rental office and removal of the existing rental office will result in the loss of 18 garage parking stalls; 32 surface parking stalls will be added for a net increase of 14 parking spaces. ➢ The 18 garage stalls lost will not be replaced with any new garages, resulting in a remaining total of 296 garage stalls, a deficiency of 31 enclosed stalls. ➢ Together the loss of garage stalls and addition of surface stalls will result in 626 total parking stalls provided on the site. While this amount is a net increase of 14 stalls over the existing amount, it is still a deficiency of 28 parking stalls from the 654 required. ➢ The property should be platted prior to issuance of the building permit for construction of the new rental office building. 60-DAY AGENCY ACTION DEADLINE: March 15, 2005 ATTACHMENTS 2): Staff Report, pages p through Correspondence from a neighbor, received via e-mail on 1/27/05, page g ?7 PLANNING REPORT CITY OF EAGAN REPORT DATE: January 27, 2005 CASE: 19-VA-01-01-05 APPLICANT: @Home Apartments HEARING DATE: February 1, 2004 PROPERTY OWNER: View Pointe LLC APPLICATION DATE: January 14, 2005 REQUEST: Variance PREPARED BY: Pamela Dudziak LOCATION: 3909 Valley View Drive South (View Pointe Apartments) COMPREHENSIVE PLAN: HD, High Density ZONING: R-4, Residential Multiple SUMMARY OF REQUEST @Home Apartments is requesting approval of a 31-stall Variance to the required number of enclosed parking stalls and a 28-stall Variance to the total number of parking stalls for the 327- unit View Pointe Apartments complex at 3909 Valley View Drive South, in the NE'/4 of Section 19. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11. 50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests for a variance, City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owners of property have no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. That special conditions or circumstances do not result from actions of the applicant. 9 g Variance Report - @Home Apartments February 1, 2005 Page 2 d. That granting of the variance will not confer on the applicant any special privilege that is denied by this Ordinance to owners of other lands, structures or buildings in the same district. e. The variance requested is the minimum variance which would alleviate the hardship. f. The variance would not be materially detrimental to the purposes of this Code or to property in the same zone. CODE REQUIREMENTS Section 11.70, Subdivision 5.K. of the City Code requires that apartment developments provide at least one enclosed parking stall and one surface parking stall for each dwelling unit. This Section also requires that all apartment garages be either attached or underground. BACKGROUNDMISTORY The apartment complex was constructed in 1970. The site is almost 20 acres in size and is unplatted. EXISTING CONDITIONS The development consists of 13 apartment buildings, and 16 detached garage buildings, with a management/rental office and an indoor swimming pool. The current rental office is in the center of the site, is attached to one of the garage buildings and also contains the indoor swimming pool. EVALUATION OF REQUEST City Code Requirements - The City Code requires at least 327 enclosed or underground parking stalls and at least 327 surface parking stalls, for a total of 654 stalls (two stalls per dwelling unit, one of which is enclosed). The complex is currently deficient to these parking standards by 42 stalls. The site currently provides 314 garage stalls and 298 surface parking spaces, a total of 612 stalls. The City Code also requires that the property be platted. Chapter 13, Section 13.02, Subd. 3 states "No building permit shall be granted for the erection of any building or structure upon lands which are not platted Proposal - The owner, @Home Apartments recently purchased the property and is in the process of renovating the complex. One of the proposed improvements is to construct a new rental office near the main entrance to the site. The construction of the new rental office and removal of the existing rental office will result in the loss of 18 garage parking stalls; 32 surface parking stalls will be added for a net increase of 14 parking spaces. g9 Variance Report - @Home Apartments February 1, 2005 Page 3 Evaluation - The applicant proposes to remove the existing rental office, maintenance shop, and indoor swimming pool and the existing garages attached to it. This will result in the loss of nine garage stalls. Construction of the new rental office will result in the loss of an additional nine garage stalls. The new construction and restoration will add 32 surface parking stalls. The result will be a total of 330 surface parking stalls, which exceeds the required amount of one surface stall per unit. These calculations are summarized in the following table. Current Proposed Net Change Required Difference between # Stalls # Stalls In # Stalls # Stalls Current and Proposed Enclosed 314 296 -18 327 -31 Parkin Stalls Surface 298 330 +32 327 +3 Parkin Stalls The 18 garage stalls lost will not be replaced with any new garages, resulting in a remaining total of 296 garage stalls, a deficiency of 31 enclosed stalls. Thus, a Variance is requested to have fewer enclosed parking stalls than there are dwelling units. Together the loss of garage stalls and addition of surface stalls will result in 626 total parking stalls provided on the site. While this amount is a net increase of 14 stalls over the existing amount, it is still a deficiency of 28 parking stalls. Thus a Variance is requested to provide fewer than two parking stalls per dwelling unit. Current Proposed Net Change Required # Difference between # Stalls # Stalls In # Stalls Stalls Required and Proposed Total Parkin Stalls 612 626 +14 654 -28 Setbacks/Lot Coverage - The Zoning Ordinance requires a 30-foot setback for buildings abutting public rights-of-way, and 30 feet from the other property lines. The proposed new rental office will need to satisfy these standards. Platting - The property should be platted prior to issuance of the building permit for construction of the new rental office building. Variance Criteria - The Zoning Ordinance states that relief may be granted from a required ordinance provision provided there are special conditions that apply to the subject land, the relief is not contrary to the Zoning Ordinance and Comprehensive Guide Plan, and it is necessary to alleviate a demonstrable hardship or difficulty. The Zoning Ordinance states that relief may be granted provided that there are special conditions that apply to the parcel in question. This apartment complex was developed prior to the current parking ordinance. Thus, the site currently does not meet the parking standards. ~6) Variance Report - @Home Apartments February 1, 2005 Page 4 The relief sought by the applicant does not appear to be contrary to the Comprehensive Guide Plan, and has mixed results in regard to the Zoning Ordinance. That is, the purpose of the zoning ordinance parking requirements is to provide sufficient on-site parking for tenants and visitors. While the number of garage stalls would be reduced, resulting in fewer enclosed parking stalls, there would be a net increase in the total number of parking stalls available, ensuring greater parking availability overall. A demonstrable difficulty is required to grant relief from the minimum required front yard setback. The applicant is requesting relief from parking requirements to allow for the construction of a new rental office. A reasonable use, with the existing apartment buildings, garages, and rental office, is present on the site, so the owner has the same apartment use as other similarly zoned properties without relief from the Zoning Ordinance. The requested Variance would allow for the removal of the existing aging rental office and swimming pool building, and construction of a new rental office in a more visible location near the main entrance to the site. APPLICANT'S ESTIMATE OF HARDSHIP @Home Apartments recently purchased this apartment complex, and also owns and manages about 3,000 apartment units in the Twin Cities, St. Cloud and Kansas City. The applicant is embarking upon a wholesale renovation of the entire complex including site improvements such as new paving, adding concrete curbing, installing new signage, new site lighting, and new enclosures for trash storage. Building renovations include reroofing of garages and apartment buildings, residing the buildings, replacing windows, repairing decks and replacing air conditioner units as needed, replacing the apartment front doors and installing new trim and repainting in the common hallways. The removal of the aging management office and the indoor and outdoor swimming pools and the construction of a new rental office are part of this overall plan for remodeling and updating of the entire complex. With specific regard to the garages and the Variance request, the applicant's narrative indicates that "it would be extremely difficult for us to keep 314 garage stalls rented at this property." The applicant believes that "a maximum of 70% of the current garages would be rented and so we are much better off with more surface spaces and fewer garages." The proposal does result in a net increase in the number of parking stalls on the site, through a combination of garages removed and surface parking added. SUMMARY/CONCLUSION The applicant is requesting a Variance to the required number of enclosed parking stalls and total parking stalls for the 327-unit View Pointe Apartments complex. The Variance is requested to make way for construction of a new rental office, and the removal of the existing rental office, maintenance room, indoor swimming pool and existing garages attached to it. The new rental office is part of an overall renovation of the complex. Variance Report - @Home Apartments February 1, 2005 Page 5 While there will be a decrease in the number of garage stalls, there will be an increase in the number of surface stalls, resulting in a net increase in the total number of parking stalls. The applicant believes that only about 70% of existing garages would be rented so they are better off with more surface stalls. ACTION TO BE CONSIDERED To approve a 31-stall Variance to the required number of enclosed parking stalls and a 28-stall Variance to the total number of parking stalls for the 327-unit View Pointe Apartments complex at 3909 Valley View Drive South, in the NE 114 of Section 19. If approved, the following conditions should apply: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The property shall be platted prior to issuance of the building permit for construction of the new rental office building. 3. The new rental office building shall meet required setbacks. Eagan Boundary Location Map % Street Centerline Parcel Area Building Footprint { r r° J ¢ + r~ 4~ ~ ~ ~ s'~P r t +r~ v Nx, 17a, 100 uo o, 0 Subject ° ° .....a, Iky'. y s a w ~ c+ b 4 t~ x a n 6 r 4.x.,, a d® a c6rS, a. cti-EM6.6 led t . m ' ~ y ♦ ° " T ~ ~ ~ n o CM ~ 'E~ fe ~ a < 4 ~ ~ Eli ® - ® Pm© o• DIFFL Y-ROAD - py :3(p 4P © a MEE --T .7 xnq C' °t~ 5.21 W . -l a pF a E 5 ~ jG • t(~ /1 r ~JO T~ 1000 0 1000 2000 Feet Development/Developer: @Home Apartments Application: Variance \ Case No.: 19-VA-01-01-0 f!~ Map Prepared using ERSI ArcView 3.1. Parcel base nap data provided N by Dakota County Office of GIS and is current as of January 2004. / j THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E citV of eagan The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are s Community Development Department not responsible for errors or omissions. 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II 5 9^ Y, 9 1 1 I l I1 b ~ _ 1 I i II O I 'O QO II 5x11 _ , `r oa 'aa ~ ~ o ? ~ 511 s `s = e Q l Ell O - i I uF11 it .L•.L .S•.L .S-.L I II p ~l O p l I! I -n c o I I i ill! I I II 6 . 4 6~ l l ~ 11 _ ~i._ I p ° ~ I i I i II e rc $ 9.5 ELEVATIONS Home r, I - I A Residential Property Management Company January 6, 2005 Pamela Dudziak Planner City of Eagan 3830 Pilot Know Road Eagan, Minnesota 55122 RE: Parking Variance for the View Pointe Apartments Dear Pamela Dudziak, Thank you very much for taking the time to work with us on our renovation plans for the View Pointe Apartments. The View Pointe Apartments is a 327 unit apartment complex located in Eagan Minnesota which is made of 13 buildings including 314 Garage Stalls and 298 surface parking spaces or a total of 612 parking spaces. The current rental office is hidden behind a bank of nine garages making it very difficult for prospective residents to locate our office as well as making it difficult for us to monitor what is happening on our property. We are proposing to build a new 2400 square foot rental office, which will be located at the entrance to the View Pointe Apartments (depicted as area "A" on our map). In order for us to build this new structure we will need to remove a garage bank, which consists of nine stalls. We will be replacing this structure with our new rental office, which will also include five surface parking spaces. In addition, we are then planning to remove the old rental office, maintenance shop, indoor pool and nine additional garage stalls (depicted as area "B" on our map). We are then planning to replace this with 27 surface spaces as we have 230 feet to work with (230 feet divided by 8.5 feet per stall). This will leave us with a total of 296 garage stalls and 330 surface spaces or a total of 626 parking spaces. A net increase of 14 spaces. We currently own and manage approximately 3000 rental units in the Twin Cities, St Cloud and Kansas City and have come to realize that it would be extremely difficult for us to keep 314 garage stalls rented at this property. Our assumption would be that a maximum of 70% of the current garages would be rented so we are much better off with more surface spaces and fewer garages. 616 Lincoln Avenue - Saint Paul, MN 55io2 - Phone: 65x225-8227 9 Fax: 651-221-0339 - www.athomeapartments.com ,„l riume . a) A Residential Property Management Company It is our intention to start our renovation of our new rental office this spring and have all of the above items completed by middle to late fall. The property is currently surrounded by residential single-family homes and a fire station and believe that this variance would allow us to manage this property appropriately and in a manor favorably to the City of Eagan. I look forward to working with you on this project this year and please call me at 651 225 8227 ext 15 with any questions or concerns. Sincerely, "Andrew Wilhoit Vice President Building Operations @ Home Apartments 616 Lincoln Avenue • Saint Paul, MN 55102 • Phone: 651-225-8227 • Fax: 651-221-0339 • www.athomeapartments.com Dear Ms. Petersen, This letter is in response to case 9 19-VA-01-01-05 View Pointe Apartments. I live at 2053 Bluestone LN. Eagan, MN right next to the area that View Pointe Apartments is requesting a variance for. After reading the Handbook for Minnesota Cities I believe the following are the questions that need to be answered before a variance should be issued. 1.) What unique circumstances are causing undue hardship to View Pointe Apartments that would be solved by issuing this variance? Hardship being defined as "The property cannot be put to a reasonable use if the conditions of the zoning ordinances are followed. View Pointe Apartments has been in existence for years. I have lived in my house for five years and in that time I have never seen their parking lot full. 2.) How are the View Pointe Apartments circumstances unique and not self- created? I feel, and I'm sure the other property owners with in the 350' feel that granting a variance will alter the essential character of our locality. Because of the town house development that is going in behind our property a majority of the trees and a great amount of earth has been removed. Due to this we have a lot more traffic noise coming to us from Highway 77 and 13. Now in addition to the noise from commercial jets flying over head, just enough not to attract MAC money, and the traffic noise from highway 77 and 13, View Pointe Apartments wants to put a parking lot butted up against my back yard where my children play. 3.) What practical difficulties besides economic hardship are going to be used to justify the variance? I believe View Pointe Apartments already has reasonable use under the terms of the zoning ordinance and there are no practical difficulties, functional and aesthetic considerations that would justify a variance. I respectfully ask that this variance be denied. Thank you, Shaun and Angela Smith Agenda Information Memo February 1, 2005 Eagan City Council Meeting D. VARIANCE - MIDDLESTADT BROTHERS ACTIONS TO BE CONSIDERED: To approve (OR direct findings of fact for denial) a 2.5 percent Variance to the building coverage maximum of 20 percent for new construction of a single family home located on Lot 8, Block 1, Woodland Place in the NW 1/4 of Section 36, subject to the conditions in the staff report. REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: The subject site is located in the Woodland Place subdivision which was approved in November 2004, the site is under construction. ➢ The future home owners have extraordinary health concerns within their family that require a certain type of housing style and location. ➢ The applicant believes that Woodland Place is the best location for their family needs. The applicant indicates they have explored other options and locations but their needs are not able to be met with the alternatives. ➢ The applicant's situation is not self created and appears to be a unique circumstance. City Officials shall determine if this situation meets the hardship requirements in order to grant the variance. 60 DAY AGENCY ACTION DEADLINE: March 15, 2005 ATTACHMENTS (1): Planning staff report on pages & through 9'9 PLANNING REPORT CITY OF EAGAN REPORT DATE: January 21, 2005 CASE: 36-VA-02-01-05 APPLICANT: Teresa & Thomas Mitsch HEARING DATE: February 1, 2005 PROPERTY OWNER: Middlestadt Bros APPLICATION DATE: January 14, 2005 REQUEST: Variance to Lot Coverage PREPARED BY: Sheila Cartney LOCATION: 634 Woodland Way COMPREHENSIVE PLAN: LD, Low Density Residential ZONING: R-1, Single Family Residential SUMMARY OF REQUEST The applicant is requesting approval of a Variance to the building lot coverage of 20 percent for a covered porch addition resulting in a 2.5 percent variance, for property located at 634 Woodland Way in the NW 1/4 of Section 36. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11. Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests fora variance, City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owners of property have no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. That special conditions or circumstances do not result from actions of the applicant. d. That granting of the variance will not confer on the applicant any special privilege that is denied by this Ordinance to owners of other lands, structures or buildings in the same district. Planning Report - Mitsch Variance January 21, 2005 Page 2 e. The variance requested is the minimum variance which would alleviate the hardship. f. The variance would not be materially detrimental to the purposes of this Code or to . property in the same zone. CODE REQUIREMENTS Section 11.60 Subdivision 5 E Bulk Standards: States building coverage maximum in the R-1 district is limited to a maximum of 20 percent. BACKGROUND/HISTORY The subject site is located in the Woodland Place subdivision which was approved in November 2004. Woodland Place is a 14 lot subdivision and is located on the old Weirke properties on Dodd and Cliff. Each lot was approved based on meeting the R-1 requirements. EXISTING CONDITIONS The site is graded and ready for development. APPLICANT'S ESTIMATE OF HARDSHIP The Mitsch's have extraordinary health concerns within their family that require a certain type of housing style and location. According to the applicant one of their son's needs to stay in school district 196 and their other son must be within five minutes of emergency medical services. The applicant feels that Woodland Place is the best location for their family needs. The applicant indicates they have explored other options and locations but their needs are not able to be met with the alternatives. EVALUATION OF REQUEST The zoning code defines hardship as a situation where property in question cannot be put to a reasonable use under the conditions allowed by the official controls where the plight of the landowner is due to circumstances unique to this property, not created by the landowner. Economic considerations alone shall not constitute a hardship if a reasonable use for the property exists under terms of the official controls. The applicant's situation is not self created and appears to be a unique circumstance. Because of the applicants physical circumstances a one level house is necessary. City Officials shall determine if this situation meets the hardship requirements in order to grant the variance. /0! Planning Report - Mitsch Variance January 21, 2005 Page 3 SUMMARY/CONCLUSION The applicant is requesting a variance to the building coverage requirement for the R-1 zoning district. The proposed house would exceed the 20 percent maximum requirement by 2.5 percent. The applicant has some unusual circumstances that require the house to be built as proposed and in this subdivision. It appears their situation constitutes a hardship. ACTION TO BE CONSIDERED To approve a 2.5 percent Variance to the 20 percent building coverage requirement for the proposed house at 634 Woodland Way, Lot 8, Block 1, Woodland Place. The, following conditions apply: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The house and any accessory buildings shall not exceed 22.5 percent coverage area. /OC)- January 13, 2005 RE: Request for Variance for Mitsch Residence in Woodland Place TO WHOM IT MAY CONCERN: The purpose of this letter is to request a variance for the above referenced new home to be built in Woodland Place on Lot 8, Block 1 with regard to City Code Section 11, Subd. 5, Sec. E referring to building coverage. The code states building coverage max 20%; the home in question covers approximately 22.5% of the lot. This request is being made for the following reasons: 1. Mrs. Mitsch is confined to a wheel chair which requires that all hallways, door- ways, kitchen, baths, etc. be enlarged to accommodate her wheelchair. Her mother who is also confined to a wheel chair is a frequent visitor to their home. 2. The Mitsch's also drive a handicap van with lift which requires greater space in the garage. Woodland Place does not permit out buildings, therefore, the garage needs to be enlarged to accommodate their vehicles and the usual yard maintenance equipment, etc. 3. The Mitsch's son, Brandon (13), currently attends special education classes in the 196 school district and it would be detrimental to move him to another school district. 4. The Mitsch's son, Nate (5) suffers from a respiratory disease which requires him to be within 5 minutes of emergency medical services. 5. Mrs. Mitsch's handicap is the result of an accident which happened 1.5 years ago. Since that time, they have searched and have been unable to find existing housing which would meet all of their needs. They currently live in a two story home mere blocks from this new development and obviously require a one level home. The same accident resulted in chronic back injuries for Mr. Mitsch as well. In conclusion, as you can see, we are not requesting a large increase to the code regulations and the extenuat- ing circumstances of this particular family are very unique. We have exhausted the possibilities of finding an existing home or building a smaller home to fit the 20% code requirement but have not been able to find a viable option. Thank you for your consideration of this very important matter. Sincerely, Thomas & Theresa Mitsch Eagan Boundary Location Map Street Centerline Parcel Area II Building Footprint 'u6of3 ® AGO °5®~e. CH ty'f CS G, .ti r° t to :c Pp-- i 9a ~ e j oD ~ 9 994' ®9 o d m ~ u ':T Subject Site . x:~ora o . d q c1o -a 9ta 13 d® 69cf1d ~••4 ~j~~r~° fl ~ CS 9 P ® ! E` sa Q p 1 es09Q+ g all 13 g~ p c~ra ~e p~ .II © P a ~f v 0 .T ®4a 65 IV I 141 ® Q ® ~A' ® A t ® W V Y♦> Lob yr 6 23 IF Da t 8 ~ o D. 4 r 8 Li LL I 8 0 1000 0 1000 2000 Feet Development/Developer: Woodland Place Application: Variance Case No.: 36-VA-02-01-05 C f Map Prepared using ERSI ArcView 3.7. Parcel base map data provided N by Dakota County Office of GIS and is current as of January 2004. THIS MAP IS INTENDED FOR REFERENCE USE ONLY W* E citV of eagan The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Community Devd°pm.nt Dapartrrsnt not responsible for errors or omissions. ~ dW ~ 41 0 O 6k C N,1 4OF i 00 7 _ . oft ~a; • s s • S , Z Gr 6k • O tl a ~n r► w, n u - ~ ~ V411i ii u u- r~ a n ii n 1 11 ii u n n ~ ao❑ ii aoo LL - u ~ u P rr a r h h t< q~ r► r-8 ►r r ~t u ii u ~ ►w t •~~sai.rr.. Tc u /~A' . MOT 8 BLOOCT 1, WOOD~LAANDD THERESA o- 9 a EAOAN, MN 55123 MITTELSTAEOT A _ BROTHERS CONSTRUCTOR, MC. Agenda Information Memo February 1, 2005, Eagan City Council Meeting E. LOT 7, BLOCK 1, McCARTHY RIDGE & LOT 19, BLOCK 3 OSLUND TIMBERLINE -EASEMENT VACATION ACTION TO BE CONSIDERED: Approve vacation of public drainage & utility easements on Lot 7, Block 1, McCarthy Ridge and Lot 19, Block 3 Oslund Timberline (1581 McCarthy Road) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On December 8, 2004, City staff received a petition from Peter and Brenda Lawrence, 1581 McCarthy Road, requesting the vacation of existing drainage and utility easements on their two contiguous properties located on Lot 7, Block 1, McCarthy Ridge and Lot 19, Block 3 Oslund Timberline, east of Highway 13 and south of Lone Oak Road in northwest Eagan. • The drainage and utility easements were originally dedicated with the respective plats. • The purpose of the vacation is to allow the construction of a deck on the rear of the existing house across the boundary between the two properties. • All necessary replacement easements will be dedicated with combination of the two properties under the re-platting of the two lots, also scheduled for consideration by the City Council on February 1. • Notices were published in the legal paper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. Notices were sent to all the potentially impacted private utility companies. No comments or objections to the proposed vacation have been received. • The request has been reviewed by the Engineering Division and found to be in order for favorable Council action. ATTACHMENTS: d • Location Map, page ~to . • Legal Description & Graphic, page. ENDOTA HEIGHTS INTERSTATE //494' LKJ M~o ~ w Z o J LONE OAK ROAD ° J w P~,~,rl 1 PROPOSED o VACATION 'r p h Z Y ~ Q O O NORTHWOOD Q' U Q Q O Y U Z 4.1 YANKEE DOODLE ROAD ° e0 y° O r1o G:\Vacelion5\McC2dthy Ridge Proposed Easement Vacation 581 McCarthy Road 01/10/05 Location Map City of Eagan Q 3 073-00 part of lot 7 r/0 17 18 1 y R d9~ McCarthy , Platted easements to be vacated ~J V 072_00 part of lot 7 J 19 \y \i v Timberline land J Os psddition ~T i Road McCafthy V2 Lot 19, Block 3, Oslund Timberline Addition, according to the recorded plat thereof on file in the office of the County Recorder, Dakota County, Minnesota, described as follows: All those easements lying over, under and across Lot 19, Block 3, Oslund Timberline Addition, as dedicated on the recorded plat thereof on file in the office of the County Recorder, Dakota County, Minnesota. G:Vocotions\oslund Timberiine Proposed drainage & utility easement vacation Fig. 1 City of Eagan Lot 7, Blk 1, McCarthy t 19, Blk 3, Oslund Timberline <;~5 - I - P497,1~0 Agenda Information Memo February 1, 2005 Eagan City Council Meeting VI. ORGANIZATIONAL BUSINESS A. ECVB APPOINTMENTS ACTIONS TO BE CONSIDERED: 1. Appoint three representatives to the Eagan Convention and Visitors Bureau (ECVB) Board of Directors. FACTS: • Section 7.2 of the joint agreement between the City of Eagan and the Eagan Convention and Visitors Bureau requires "three (3) representatives appointed by the city." • There is no restriction, under the agreement on who the city can appoint. • In 2004 Councilmember Peggy Carlson, City Administrator Tom Hedges, and Councilmember Cyndee Fields were the appointed representatives to the ECVB board with Communications Director Tom Garrison providing supervision to the ECVB Executive Director. • Also during 2004, at the request of the ECVB, Tom Pepper, Chief Financial Officer of the city was brought on to the board on an ad hoc basis to advise on some specific financial matters as the ECVB transitioned to a new accounting system and responded to technical suggestions in last year's audit. • The last part of the transition, making sure standard financial reports and practices are consistent with city expectations and reporting. methods, remains to be completed in the first half of 2005. • One suggestion is that CFO Pepper would fill one of the three positions temporarily until that review is completed. At that time the Council could readdress the 3rd board appointment. • The ECVB Board meetings are bimonthly, generally on the third Thursday of the month at 3 p.m. ATTACHMENTS • A schedule of 2005 ECVB meetings is included on page L1of the packet. Eagan Convention & Visitors Bureau Board of Directors Meeting Schedule 2005 Thursday, January 20, 2005 3:00pm Doolittles Slate of Board Members Tuesday, March 8, 2005 11:30am Annual Luncheon Meeting Annual Report/Awards Thursday, May 19, 2005 3:00pm Audit report Thursday, July 21, 2005 3:00pm Board Retreat Marketing Thursday August 18, 2005 3:00pm Marketing Proposal for 2006 Thursday, October 20, 2005 3:00pm City Council Report December 4:30pm Holiday Party l~~ Agenda Information Memo February 1, 2005 Eagan City Council Meeting VI. ORGANIZATIONAL BUSINESS B. AMM APPOINTMENT ACTIONS TO BE CONSIDERED: 1. Recommend the endorsement of a City Councilmember for appointment to the AMM Board of Directors for a term of two years (if Councilmember Tilley is unable to complete her term). OR 2. Recommend that the AMM seek out another representative from Dakota County to serve on the AMM Board of Directors. FACTS: ➢ The Association of Metropolitan Municipalities is a service and lobby organization for cities in the metropolitan area. ➢ At the January 18, 2005 City Council meeting, the Council discussed the AMM Board of Director appointment and directed staff to obtain further information about the term and responsibilities of an AMM Board member. ➢ The Board meets on the third Thursday of the month at 7 p.m. at the League of MN Cities. ➢ Upon submitting an application and going through an interview process, Councilmember Tilley was appointed to the AMM Board of Directors in January 2003. ➢ Councilmember Tilley's term is for a period of two years; however, since Councilmember Tilley was appointed midway through the year, her term will not be completed until May 2005. ➢ The AMM welcomes the Council to endorse or recommend the appointment of a City Councilmember to serve on the AMM Board, recognizing that the AMM Board of Directors makes the final determination on the appointment of all Board members. Since the representation on the AMM Board of Directors often rotates throughout communities and since Councilmember Tilley has generously served on the Board for two years, if Councilmember Tilley cannot continue her term, the AMM would be in contact with other municipalities in Dakota County to seek a new applicant to serve on the Board. ATTACHMENTS: Enclosed on pages throughs background information on the AMM. 112 Association of Metropolitan Municipalities Page 1 of 2 AMM Mission To serve as the primary representative of the collective interests of all metropolitan cities on metropolitan and statewide issues with unique metropolitan significance. AMM Organization The AMM is a service and lobby organization for cities in the metropolitan area. Membership is open to cities in the seven county metropolitan area that are members of the League of Minnesota Cities (LMC). Current membership includes about half of the eligible cities, but these cities contain about ninety percent of the metropolitan population. The AMM is governed by a Board of Directors composed of local officials from member cities. It includes the President, Vice President, Past President and 16 directors serving staggered two-year terms. Board members are elected at the general membership meeting in May. Each class of city must be represented on the Board and the distribution of directors is geographically consistent with city membership. Each member city has one vote in matters of administration, organization and general operation. The Board of Directors meets monthly to guide the general organization operations and to direct staff. The staff consists of an Executive Director, Director of Legislative Affairs, Government Relations Specialist, and an Administrative Assistant. The AMM is affiliated with the League of Minnesota Cities (LMC) but neither duplicates nor competes with the LMC. The AMM has a separate, distinct mission. The primary difference between the LMC and the AMM is the AMM's involvement with the Metropolitan Council and metropolitan issues. The LMC has no involvement with metropolitan type issues; the AMM constantly monitors the Council and its activities, alerts member cities of pending decisions or actions, and reacts as appropriate to protect the metropolitan cities' interests. The AMM is the only organization for cities that monitors the Metropolitan Council and other metropolitan agencies such as the Regional Parks and Open Space Commission and the Metropolitan Airports Commission. The AMM has been successful through the years in influencing Metropolitan Council policy decisions. Metropolitan agencies leaders look first to the AMM for city input. http://www.amm145.org/about_us/mission.htm 11-3 1/19/2005 Association of Metropolitan Municipalities Page 1 of 2 Click here for information on becoming an AMM Member Association of Metropolitan Municipalities Membership List 1. Albertville* 25. Fridley 49. Plymouth 2. Anoka 26. Golden Valley 50. Prior Lake 3. Apple Valley 27. Hastinjzs 51. Ramsey 4. Arden Hills 28. Hopkins 52. Richfield 5. Bayport 29. Hugo 53. Robbinsdale 6. Bloomington 30. Independence 54. Rosemount 7. Brooklyn Center 31. Inver Grove 55. St. Anthony 8. Brooklyn Park Heights 56. St. Francis 9. Burnsville 32. Lake Elmo 57. St. Louis Park 10. Champlin 33. Lakeville 58. St. Michael* 11. Chanhassen 34. Lou Lake 59. St. Paul 12. Chaska 35. Mahtomedi 60. St. Paul Park 13. Circle Pines 36. Maplewood 61. Savage 14. Columbia 37. Mendota Heights 62. Shakopee Hem 38. Minneapolis 63. Shorewood 15. Coon Rapids 39. Minnetonka 64. South St. Paul 16. Cottage Grove 40. Mound 65. Spring Park 17. Crystal 41. New Brighton 66. Sunfish Lake 18. Eagan 42. Newport 67. Three Rivers Park 19. Eden Prairie 43. North St. Paul District* 20. Edina 44. Northfield* 68. Wayzata 21. Excelsior 45. Oak Park Hts. 69. West St. Paul 22. Falcon Heights 46. Oakdale 70. White Bear Lake 23. Farmington 47. Orono 71. Woodbury 24. Forest Lake 48. Osseo 72. Woodland * Associate Member Become an AMM Member... All cities in the seven-county metropolitan area who are members of the League of Minnesota Cities are welcome to become members of the AMM. Cities in counties adjacent to the seven-county area are welcome to become Associate Members of the AMM. Annual dues are calculated as a percentage of each city's LMC dues, and reflect population. Dues for Associate Members are $250 per year. l http://www.amml45.org/about_uS/members.htm V 1/19/2005 AMM Board of Directors President Chuck Haas City Councilmember Jim Smith Hugo, MN City Councilmember Independence, MN Nancy Haas IGR Director St. Paul, MN Vice President Barbara Johnson Beverly Aplikowski City Councilmember Mayor Minneapolis, MN Arden Hills, MN Myrna Kragness Past President Mayor Brooklyn Center, MN Veid Muiznieks City Councilmember Steve Larson St. Paul Park, MN Mayor New Brighton, MN Board of Directors Samantha Orduno City Manager Bill Barnhart Richfield, MN Government Relations Rep. Minneapolis, MN Dave Osberg City Administrator Mark Bernhardson Hasings, MN City Manager Bloomington, MN Dave Pokorney City Administrator Janis Callison Chaska, MN City Councilmember Minnetonka, MN Doug Reeder City Manager Tom Gamec Brooklyn Park, MN Mayor Ramsey, MN Jerry Splinter City Manager Tom Goodwin Coon Rapids, MN City Councilmember Apple Valley, MN Meg Tilley City Councilmember Eagan, MN 1 Agenda Information Memo February 01, 2005, Eagan City Council Meeting VII. OLD BUSINESS A. REZONING, PRELIMINARY SUBDIVISION, PRELIMINARY PLANNED DEVELOPMENT (FORMER DIAMOND T SITE) - TOLL BROTHERS. ACTIONS TO BE CONSIDERED: To adopt (OR direct findings of fact for denial) the Wetland Boundary/Type Decision for proposed Toll Brothers Steeplechase of Eagan residential development. To adopt (OR direct findings of fact for denial) the Wetland Exemption Decision of the proposed Toll Brothers Steeplechase of Eagan residential development. To approve (OR direct findings of fact for denial) a Rezoning of 37 acres located at 4889 Pilot Knob Road from A, Agriculture to PD, Planned Development. To approve (OR direct findings of fact for denial) a Preliminary Subdivision (Steeplechase of Eagan) to create 112 lots and a 1,500 foot Variance to the cul-de-sac length for property located at 4889 Pilot Knob Road; subject to the conditions listed in the Advisory Planning Commission minutes. To approve (OR direct findings of fact for denial) a Preliminary Planned Development to create 36 single family units, and 73 townhouse units (109 units) for property located at 4889 Pilot Knob Road; subject to the conditions listed in the Advisory Planning Commission minutes. To approve (OR direct findings of fact for denial) the Wetland Replacement Plan for wetland impacts of the proposed Toll Brothers Steeplechase of Eagan residential development. REQUIRED VOTE FOR APPROVAL: Majority of Council Members present FACTS: ➢ At the January 4, 2005 regular City Council meeting the council adopted a Negative Declaration on the need for a Steeplechase Environmental Impact Statement (EIS). ➢ At the same meeting the applicant requested to continue to the February 1, 2005 meeting in order to address issues discussed at the meeting. The council discussed public streets rather than private, no connection to Wellington Way, internal connection between public streets, attached units broken up into smaller plexes, and wetland mitigation on-site. 116 Steeplechase February 1, 2005 Page 2 ➢ The applicant submitted a revised site plan on January 25, 2005 this plan reduced the number of townhome units from 82 to 56 units meeting the R-3 requirements, the townhomes are now condo style one level units. Staff has not conducted a full review of the site details. ➢ The revised plan shows public streets with an internal connection. Steeplechase Way is shown with a 60 foot right-of-way (32' wide streets) and Steeplechase Court and Circle have a 50 foot right-of-way (28' wide streets) all streets can accommodate on-street parking. ➢ The revised plan indicates all on-site wetland mitigation, therefore resulting in more tree loss and the loss of the trail *connection to the south. ➢ At its July 19, 2004 meeting, the Advisory Parks Commission recommended approval of the development request and the revised wetland replacement plan. ➢ The Advisory Planning Commission held a public hearing on July 27, 2004 and recommended approval only of the rezoning. ISSUES: ➢ The revised site plan does not show a public street connection to the 5-acre parcel to the northeast (parcel 050-29) - county plat approval requirement. ➢ Dakota County Plat Commission has stated they will not approve the Preliminary Plat as presented and requires a connection from Pilot Knob Road to Wellington Way. Agency Action Deadline: ➢ Based on the action at the January 4, 2005 meeting the deadline is March 7, 2005. ATTACHMENTS (7): Applicants bullet point response to January 4, 2005 Council comments on page Revised site plan on page BY Advisory Planning Commission Minutes on pa es through. Planning Staff Report pages ~-through Notice of Wetland Boundary/Type Decision on page Notice of Application for Wetland Exemption on page d TEP approval Findings of Fact on pages . The Wetlan Concept Plan Presented to Council Plan Responding to Council's Comments • Wetland mitigation using off site Saving 60%+ of wetland basin banking of 26,407 sq. ft. D & increasing wetland mitigation on site trying to eliminate the need for any off site banking. • Without a Loop Road With a Loop Road -SF Cul-de-sac was 1750 Feet -SF Cul-de-sac reduced to 750 -TH Cul-de-sac was 1400 Feet -TH cul-de-sac reduced to 700 • Site Density of 109 Homes Site Density of 93 Homes 73 TH at a Density of Only 3.8 56 TH at a Density of Only 2.9 36 SF at a Density of Only 1.9 37 SF at a Density of Only 1.9 Overall Density was 2.9 Overall Density now Only 2.4 Original Site Density Started at 127 Homes 91 TH at a Density of 4.8 36 SF at a Density of 1.9 Overall Density was 3.35 • Breaking up the clusters of homes Now the maximum is clustered in groups of as many as 8 groups of 4 with the majority being 3 home clusters • 50% of the proposed TH floorplans -Now all floorplans meet the did not cater to the empty empty nester/retirement profile nester/retirement profile from from Eagan's market study. Eagan's market study They are true master down 1 to 1 %i story homes. d m 07 P- u~ N Q1 N In m 11 0~ II a+ ~ 11 II 11 11 II 11 II S, 1 C03 14 oil A I LLJ O - - - - - - - - - - - - Iny ♦ F has I I . 1 q `t7 I -1 F r E~ r _ F-4 s- ' q 1.1. ?i City of Eagan Advisory Planning Commission Meeting Minutes July 27, 2004 Page 6 13. The site lighting fixtures shall be similar to those used at Slumberland for site lighting. All voted in favor. Motion carried 7-0. IV. OLD BUSINESS A. REZONING & PRELIMINARY SUBDIVISION - TOLL BROTHERS A Rezoning of approximately 38 acres from A, Agriculture to PD, a Preliminary Subdivision (Steeplechase Of Eagan) to create 112 lots, and a Preliminary Planned Development to create 36 single family lots and 73 townhome lots, located on the old Diamond T Ranch site on Pilot Knob Road in the SE'/4 of Section 33. Planner Cartney introduced this item and highlighted the information presented in the City Staff report dated July 20, 2004. She noted the background and history. Joey Zorn, Toll Brothers, discussed the changes made to the proposal, addressing concerns of the residents, City Staff and the Advisory Planning Commission. Chair Heyl opened the public hearing. Tom Ferber 1518 Wellington Way stated concern for the rezoning of the property and benefits of wetland replacement. Erik Vevea 1496 Sherwood Way stated environmental concerns. Reviewed sequencing requirements. Loni Jacobson 4872 Knottingham Circle stated concern for traffic on the corner of Wellington Way and Knottingham Circle and the safety of the resident. She referenced the Brittany 9th Addition Cul-de-sac Agreement. Wondered if the residents could be compensated if the through street was approved. Kay Hamilton 4872 Knottingham Circle stated concern for the sidewalk plan on Wellington Way and emergency access. Concerned for safety since they use the streets for walking and playing. Dee Bass Knottingham Circle asked about the conservation easement for the pond in her back yard. Tom Sanders 1606 Sherwood Way stated concern for the traffic, the opening and appearance of the proposed gate on the extension of Wellington Way Brad Moir 1510 Wellington Way stated concern for environmental damage beyond the manure removal and continuation of Wellington Way. He asked that legislation be passed to permanently protect Wellington Way. City of Eagan Advisory Planning Commission Meeting Minutes July 27, 2004 Page 7 Sharon Holbeck 4852 Wellington Court stated concern for the exploitation of Eagan's resources. Keith Meiklejohn 1511 Wellington Way stated concern for traffic, cul-de-sac variance, safety of residents, and the extension of Wellington Way. Mary Brogdon 1519 Wellington Way stated concern for density and neighborhood safety. There being no further public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Joey Zorn, Toll Brothers asked the Commission to review Condition 18. Planner Cartney stated the correct density is 2.9 units per acre. Chair Heyl summarized the questions for the developer including: what are the benefits for Eagan, level of standards for construction of homes, tree mitigation plan, Dakota County denial of plat application, gate of Wellington Way extension, lack of Park Dedication Fee, wetland delineation, guarantee of environmental cleanup, conservation easement, traffic study and length of cul-de-sacs. Mr. Zorn responded by stating the following: homes will be constructed by higher level builders, the emergency access will have a break away gate that opens upon contact, the Park Commission recommended no Park Dedication Fee, and the conservation easement is for the pond in the southeast corner of the development and for the woodlands to the east (exhibit demonstrated easement). He continued by explaining that they prefer a cul-de-sac over the extension of Wellington Way and would like a condition regarding such, to address the Dakota County Plat Commission. George Kinney, Dakota County Environmental stated the County will be on site to guarantee the clean up of the hazardous materials on the property. He discussed the clean up process and various materials on the property. Gregg Hove, City Forester stated there are variable conditions of tress on the property. He explained that four diseased trees have been found and Oak Wilt has been found on the property in the past. He discussed the City of Eagan's Tree Preservation Ordinance that generally requires a two for one replacement. Member Gladhill stated R-1 zoning is reasonable for this property. Chair Heyl stated the developer has listened to the Advisory Planning Commission, City Staff and the Citizen's concerns extensively. The density meets the 0-4 units per acre restriction. She would like to see more detail on the types of single family and townhomes. She discussed the benefits if Wellington Way was extended and stated that the tree mitigation met City Code requirements. Member Hansen stated concern for the high density of townhomes. ea City of Eagan Advisory Planning Commission Meeting Minutes July 27, 2004 Page 8 Member Bendt stated his concern for pollution has been addressed, however he is concerned for emergency access. He stated, in his opinion, the connection of Wellington Way, while not popular, was in fact in the best interest of the area. He complimented the developer and the work that has been done. Member Matthees agreed with Member Bendt, however reiterated that the Advisory Planning Commission stated in May that the City should not settle for a higher density development in order to clean up something it did not create. Member Chavez stated concern for density and use of townhomes. He stated he is opposed to the proposal with the current use of townhomes. Member Gladhill stated the property will be required to be cleaned up with or without development. He is not comfortable with the number of townhomes and feels it should be developed as a single family development. They are not meeting setback requirements and there is nothing in it for the city to warrant the PD. Chair Heyl moved, Member Bendt seconded a motion to recommend approval of Rezoning 37 acres from Agriculture to PD, Planned Development, for property located at 4889 Pilot Knob Road (former Diamond T site). A vote was taken: Aye: Chair Heyl, Members Bendt, Dugan, and Matthees. Nay: Members Gladhill, Hansen, and Chavez. Motion carried 4-3. Member Heyl moved, Member Bendt seconded a motion to recommend approval of a Preliminary Planned Development to create 36 single family units and 73 townhome units for Steeplechase of Eagan located at 4889 Pilot Knob Road (former Diamond T Ranch site) subject to the following conditions: 1. The applicant shall enter into a Preliminary Planned Development Agreement with the City that shall be recorded at the Dakota County Recorder's Office. 2. The applicant shall enter into a Final Planned Development Agreement with the City. The following exhibits are necessary for the Agreement: • Final Site Plan • Final Building Elevations Plan • Final Tree Preservation Plan • Final Landscape Plan • Final Lighting Plan • Final Signage Plan • Final building lot coverages for each lot (table form) 3. Architectural drawings of house plans including material descriptions. 4. Final Planed Development to be revisited by Advisory Planning Commission. .2, City of Eagan Advisory Planning Commission Meeting Minutes July 27, 2004 Page 9 A vote Was taken: Aye: Chair Heyl, Members Bendt, and Dugan. Nay: Members Gladhill, Hansen, Chavez, and Matthees. Motion failed 3-4. Member Heyl moved, Member Bendt seconded a motion to recommend approval of a Preliminary Subdivision (Steeplechase of Eagan) to create 112 lots and a 1500 foot Variance to the cul-de-sac length for property located at 4889 Pilot Knob Road (former Diamond T site) subject to the following conditions as amended: The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al B1, 2, 3, 4, C1, 2, 3, D1, E1 1. The property shall be platted. 2. The applicant shall fulfill the required tree mitigation through the installation of four-hundred seventy-eight (478) Category B trees, or an equivalent combination of Category A, B, or C trees. 3. A long-term tree survival plan shall be prepared by a certified arborist and implemented on all trees with encroachment into the CRZ. The applicant shall communicate with city forestry staff in the actual placement of tree protection fence around these trees. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 5. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. Stormwater runoff from approximately 92 percent of the site (34.9 acres) shall be treated via a series of on-site constructed ponds and existing wetlands. Minimum volume requirements for such treatment should be acceptable to the City's water resources coordinator. 7. A cash dedication in lieu of ponding is required for the 3.1-acre area of the parcel that is proposed to drain off site to the northwest, southwest, and southeast without any treatment. 8. The WTEP recommends approval of the proposed replacement and monitoring plan provided the following issues are addressed: /a3 City of Eagan Advisory Planning Commission Meeting Minutes July 27, 2004 Page 10 a. Application for an incidental wetland exemption will need to be submitted to the City of Eagan for grading work associated with lot development and Pond 6 within the non-regulated wetlands surrounding Basins C1, C2, and C3. b. A revised table showing proposed public value credit of at least 26, 407 square feet will need to be submitted to the City. Existing wetlands are not eligible for wetland replacement, either new wetland credit or public value credit. (THE CITY HAS RECEIVED THE REVISED TABLE). c. The applicant is responsible for at least 26,407 square feet of public value credit onsite or offsite through a wetland bank. If the wetland banking is not approved the applicant is responsible for all onsite wetland delineation. d. The applicant is responsible for providing evidence that offsite wetland replacement credits have been secured prior to issuance of a grading permit by the City. 9. Minimum 30-foot natural buffers should be provided next to wetlands on the site to support the City's Class IV-Wildlife Habitat designation of these waterbodies. 10. City water resources staff should be involved in an on-site pre-construction, pre- grading meeting to review and coordinate approved plans. 11. The site shall be graded to maintain slopes of 3:1 or gentler on graded slopes. 12. The developer shall be responsible for the construction of retaining walls to City Engineering standards where necessary to match existing adjacent grades. 13. Grading of all roadways (private and public) shall provide for a minimum of 5-foot wide flat area (less than 10% slopes) adjacent to all curbs. 14. The developer shall be responsible for installing and maintaining erosion control measures in accordance with City engineering standards. 15. The developer shall install outlet skimmer structures in accordance with City engineering standards on all existing and proposed outlet pipes of ponds with wet pond volumes. 16. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards as part of this development. 17. This development shall dedicate public right-of-way along Pilot Knob Road (County Road 31) as required by Dakota County (County plat approval requirement). 18. The development shall dedicate restricted access to Pilot Knob Road on the final plat for the subdivision, except in the area of the connection of the Wellington Way (County plat approval requirement). 19. No emergency access between cul-de-sacs. This deyelOpMeRt shall exteRd 1~ ~ City of Eagan Advisory Planning Commission Meeting Minutes July 27, 2004 Page 11 20. This development shall provide a public street connection to the 5-acre parcel to the northeast (Parcel 050-29) (County plat approval requirement). 21. A variance to the County access spacing guidelines for the Wellington Way intersection with Pilot Knob Road shall be granted by Dakota County prior to final subdivision approval (County plat approval requirement). 22. The park dedication shall be satisfied through a cash dedication. 23. The development shall dedicate a conservation easement to the City over that portion of the site, as seen in Exhibit 12, 'Conservation Easement.' The conditions of said easement to be in a form acceptable to City Attorney, pending approval of the City Council. 24. The development shall install an 8 foot wide bituminous connector trail extending from the existing west Pilot Knob boulevard trail, south and west, behind lots 77 to 84, to the existing County trail, within a 15 foot easement, to be dedicated to the City. Said trail to be built to City standards with the alignment to be determined in consultation with City and County staff. Said trail corridor to be established prior to the construction of homes. 25. The trail dedication shall be satisfied with a credit of $10 per lineal foot being given for the new connector trail and any balance due paid in cash. The credit may not exceed what would be required as a total cash trail dedication. 26. The Developer shall be responsible for preparing homeowners association documents for the development and shall also convey Lots 17, 18, and 19, and the private roads to the Association. The deed and homeowner association documents shall be approved by the City Attorney, prior to release of the Mylars for recording. 27. The developer shall model the impact of the subdivision's runoff into the park ponds for Dakota County evaluation. 28. A phosphorus modeling study to identify non-point sources should be completed for Dakota County Evaluation. 29. A sign easement for Lot 4, Block 3, and Lot 18, Block 2, is required in a form acceptable to the City Attorney. A vote was taken: Aye: Chair Heyl, and Member Dugan. Nay: Members Bendt, Gladhill, Hansen, Chavez, and Matthees. Motion failed 2-5. Member Gladhill moved, Member Chavez seconded a motion to deny the Preliminary Planned Development to create 36 single family units and 73 townhome units for /OZS_ City of Eagan Advisory Planning Commission Meeting Minutes July 27, 2004 Page 12 Steeplechase of Eagan located at 4889 Pilot Knob Road (former Diamond T Ranch site) for the following reasons: 1. No demonstrable benefit to the City of Eagan. 2. Code requirements not met for R-1 or R-3 zoning. 3. Eagan already exceeds Met Council guidelines for attached housing. A vote was taken: Aye: Members Gladhill, Hansen, Chavez, Bendt, and Matthees. Nay: Chair Heyl, and Member Dugan. Motion Carried 5-2. Member Gladhill moved, Member Chavez seconded a motion to deny Preliminary Subdivision (Steeplechase of Eagan) to create 112 lots and a 1500 foot Variance to the cul-de-sac length for property located at 4889 Pilot Knob Road (former Diamond T site) for the following reasons: 1. No demonsratable benefit to the City of Eagan. 2. Code requirements not met for R-1 or R-3 zoning. 3. Eagan already exceeds Met Council guidelines for attached housing. A vote was taken: Aye: Members Gladhill, Hansen, Chavez, Bendt, and Matthees. Nay: Chair Hey[, and Member Dugan. Motion Carried 5-2. V. OTHER BUSINESS City Planner Ridley announced that there is a APC workshop scheduled for August 12th at 5:30 P.M. VI. VISITORS TO BE HEARD (FOR ITEMS NOT ON THE AGENDA) There were no visitors to be heard for items not on the agenda. VII. ADJOURNMENT Member Bendt moved, and Member Gladhill seconded a motion to adjourn the Advisory Planning Commission meeting at 10:30 p.m. All voted in favor. Motion carried 7-0. Respectfully Submitted by: Ted Gladhill/APC Secretary Camille Yungerberg/Recording Secretary /02,16 PLANNING REPORT CITY OF EAGAN REPORT DATE: July 20, 2004 CASE: 33-PS-06-04-04 APPLICANT: John Helmer, Toll Bros. HEARING DATE: July 27, 2004 PROPERTY OWNER: Carol Thomas APPLICATION DATE: April 20, 2004 REQUEST: Rezoning, Preliminary Subd. Preliminary Planned Development PREPARED BY: Sheila Cartney LOCATION: 4889 Pilot Knob Road COMPREHENSIVE PLAN: LD, Low Density Residential ZONING: A, Agriculture SUMMARY OF REQUEST The applicant is requesting approval of a Rezoning of 37 acres from Agriculture to PD, Planned Development, a Preliminary Subdivision (Steeplechase of Eagan) to create 112 lots and a Preliminary Planned Development to create 36 single family units and 73 townhome units (109 units) for property located at 4889 Pilot Knob Road (former Diamond T Ranch site) in the SE 1/4 of Section 33. AUTHORITY FOR REVIEW Rezoning: City Code Chapter 11, Section 11.50, Subd. 5 states in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to the zoning ordinance without first having referred it to the planning commission for its consideration and recommendation. /0 1 2 Planning Report - Steeplechase of Eagan July 27, 2004 Page 2 Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: 1. Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. Planning Report - Steeplechase of Eagan July 27, 2004 Page 3 G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. 1. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The subject property is the former the Diamond T Ranch. The property was used for horseback riding, lessons and events and contained commercial boarding stables. According to the applicant "over the years, the site has been extensively manipulated to accommodate horse-riding operations. Land has been leveled to accommodate parking facilities and riding trails; animal waste has historically been stockpiled in some areas and pushed over slopes and into wetlands with heavy machinery. These practices polluted and degraded wetlands, destroyed trees, and dramatically altered existing topography." For the past eight months the city has received many letters in opposition of extending Wellington Way for development of the Diamond T Ranch. Some residents would like to see a trail connection from the surrounding neighbors to the County Park and some residents are concerned with dumping on the property and horse manure build up. Others are concerned with ponding and drainage. All correspondence is included as a separate attachment without page numbers. In April, the applicant submitted application plans for a rezoning from Agriculture to PD, Planned Development, a 123 lot Preliminary Subdivision, and a Preliminary Planned Development to allow 37 single family units and 82 townhome units (119 total units), with 12 / Planning Report - Steeplechase of Eagan July 27, 2004 Page 4 connection to Wellington Way from Pilot Knob Road. A public hearing was held before the Advisory Planning Commission on May 25, 2004. After much public testimony about the Wellington Way connection, and overall development proposal, the applicant withdrew the application and requested to come back to the APC with a revised application in June or July. EXISTING CONDITIONS A single family home is present onsite, with the intention to be sold and moved off the premise. The stables and other outbuildings are in the process of being removed. The site is heavily wooded in various locations and there is a wetland and pond present onsite. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Single family residence R-l, Single family LD, Low Density Residential residential South Lebanon Regional Park P, Park P, Park East Church, Single family, PF, Public facility, R-l, PF, Public facility, LD, Low park Single family residential, Density residential, Park Park West Single family residence R-1, Single Family LD, Low Density residential Residential EVALUATION OF REQUEST 1. Planned Development Review Planned Development Zoning - The Planned Development zoning district allows the developer to have greater flexibility in the design of the development and the City to require higher standards in exchange for that flexibility. The applicant's narrative indicates that this is a unique residential development because of the proposed "walking trails and walks, trail connection to Lenanon Hills Regional Park, Curvilinear roadway system that encourages traffic calming, ample front yard setbacks that create grand front yards and open site lines, protection and enhancement of significant wetland features, removal of diseased and stressed trees and replace with new trees, and creation of a "village green" for community gathering and neighborhood recreational opportunities." Amenities - The developer is proposing a "village green" area for the townhomes. The village green is preserved open space for "community gathering and neighborhood recreational opportunities." The village green should be maintained by the Homeowner's Association. The single family homes have a sidewalk proposed leading to a trail to Lebanon Hills Regional Park. 120 Planning Report - Steeplechase of Eagan July 27; 2004 Page 5 Homeowners Association - A homeowner's association shall be established for this development. Lots 17, 18, and 19, Block 2 shall be maintained by the homeowner's association as well as the private streets, the townhome lots and the monument signs. The emergency connection to Wellington Way should also be maintained by the homeowner's association. All common lots shall be deeded to the homeowner's association Bulk Standards - as a Planned Development deviation from typical zoning bulk standards may be allowed. Simply for the purpose of discussion this proposal is reviewed under the R-3 and R-1 zoning district minimum and maximum standards. Setbacks - The table below indicates the proposed setbacks for the townhomes and the R- 3 standards and the proposed setbacks for the single family homes and the R-1 standards. Setback requirements are not established in a Planned Development zoning; however, the developer is proposing significant deviations from the R-3 standards. The R-3 setbacks are required from the perimeter of the site, as proposed each lot is platted and the setbacks are from the property lines. If the townhomes were not individually platted the majority of the townhomes would meet the perimeter setback requirement (one unit is 20 feet from the perimeter). City policy makers should determine the suitability of the request. Setback Town Homes Ordinance Proposed Front yard Stee lechase Way 30 feet 25 feet Front yard private street 20 feet 20 feet Side yard: 30 feet 5 feet Rear yard: 30 feet 20 feet Between units 20 feet 20 feet Setback Single family Ordinance Proposed Front yard: Pilot Knob Rd 50 feet 50 feet* Front yard: Wellington 30 feet 30 feet Side yard: Principal Structure 10 feet 10 feet Side yard: Accessory Structure 5 feet 5 feet Rear yard: Principal Structure 15 feet 15 feet Rear yard: Accessory Structure 5 feet 5 feet * Add on features may not meet setbacks as indicated by this table Building Coverage - The R-1 and R-3 zoning district allows for a maximum of 20 percent building coverage. According to the Site Plan, the overall site will have about 14.2% building coverage. All but nine single family lots meet the maximum 20% building coverage. The nine lots have a coverage between 20.2 and 23.6% these include Lots 11 and 16, Block 1 and Lots 1, 2, 3, 6, 7, 15 and 16 Block 12. Technically the townhouse lots individually exceed 20% building coverage; however, each lot is adjacent to a significant amount of common area. 1,31 Planning Report - Steeplechase of Eagan July 27, 2004 Page 6 If, in the future, home owners want to deviate from the established building coverage a Planned Development Amendment or variance would be necessary. Building Height - Building height is limited to 35 feet in height for the town homes and single family homes. The submitted elevation plans do not indicate building height, as part of the final planned development the height of the buildings shall be established. Staff suggests the development maintain the 35 foot height maximum. Landscaping - Single family developments are not typically subject to landscape requirements, however there will be tree preservation/mitigation trees located throughout the single family area. R-3 zoning districts require a landscape plan with any new development. The submitted Landscape Plan is not a typical plan; the developer is proposing different options per unit type. The end units and central units have different plantings, because the end unit has more planting room. All plantings are proposed to be shrubs and there is no landscape plantings proposed in the rear yard. The tree mitigation plan provides for trees in the rear yard. Tree mitigation plantings are not considered part of required landscaping. The proposed townhome lots are smaller than typical townhome developments and lack room for additional plantings. Accepting the tree mitigation trees to the rear of the lots rather than additional landscaping is a policy matter for City Officials to determine. Parkin - R-3 parking requirements include at least one enclosed or underground space and at least one outdoor parking space per unit. The plans show two enclosed garage spaces per unit and two driveway spaces per unit. There are 34 visitor parking stalls scattered throughout the town home portion of the development. The parking stalls are proposed to be 9 feet by 20 feet. Trash Enclosure - A trash enclosure location was not included on the preliminary plans for the town house development. The Zoning code does not address trash enclosures for this type of residential development. If the development is going to use some type of community dumpster, it should be enclosed in a structure(s) made of materials compatible with the development. Exterior Materials -The submitted color renderings do not indicate building finish materials, there appears to be an undefined siding and brick for the townhome development in neutral colors. Staff suggests to the Council and developer that a cementious siding be utilized. The Final Planned Development documents should provide more detail. Lighting - A lighting plan was not submitted, as part of the Final Planned Development a lighting plan should be submitted for the town house development. No light should reflect onto adjacent property or public right-of-way. Si~g_e - Two entry monument signs are proposed with this development. Both signs are located at the entrance of Pilot Knob Road. One sign is located on Lot 4, Block 3 and the other is located on Lot 18, Block 2. All signs are to be maintained by the homeowners association and should be placed on each lot by an easement. All signage should meet City Code Standards. Separate detailed sign plans are required for Final Planned Development. 12 a Planning Report - Steeplechase of Eagan July 27, 2004 Page 7 Advisory Park and Recreation Commission - This proposal was before the Advisory Park and Recreation Commission (APrQ as a development item at the May 17, 2004 meeting. The APrC continued this item until the June 14, 2004 APrC meeting. The APrC had concerns with the tree plan, horse manure, wetlands and water quality and are waiting for the Technical Evaluation Panel (TEP) recommendations. This item was not before the APrC on June 14`h because of the requested continuation, the APrC did review the revised application on July 19, 2004. The APrC did recommend approval of the proposed Steeplechase application with 13 conditions. The Planned Development zoning district allows the developer to have greater flexibility in the design of the development and the City to require higher standards in exchange for that flexibility. II. Preliminary Subdivision Proposal - The applicant proposes to develop the 37 acre site with 36 single family lots (109 units) and 73 town homes and on a 112 total lots. As proposed this will be a single phase development. Access is proposed via Pilot Knob Road with a 2000 foot cul-de-sac. Compatibility with Surrounding Area - The subject site abuts Pilot Knob Road. Single family uses are located to the north, east and west of the property. Lebanon Hills Regional Park is located to the south and east of the property. The town homes are proposed to abut the park and the single family lots will be on the north side of the property with four lots abutting Pilot Knob Road. Single Family residential uses are consistent with the surrounding area, town homes are being introduced to the area with this proposed development. Density - The proposed overall density is approximately 2.9 units/acre. The property is guided low density residential allowing 0-4 units/acre. Lots - The townhomes are proposed to be individually platted. According to the R-3 zoning standards town homes require 6,000 square feet of area per unit. The lots range from 2,868 square feet to 6,922 square feet with an average of 3,853 square feet. The proposed Planned Development zoning allows deviations to this standard. The 36 single family lots range in area from 13,491 square feet to 26,021 square feet. The minimum lot size in the R-1 zoning district is 12,000 square feet; all of the lots meet this requirement. Grading - The site has large variations in topography with elevations ranging from 940 to 1000. All lots within the subdivision are proposed to be graded with initial development. The grading plan shows large areas with relatively steep slopes (3 horizontal feet: 1 vertical foot or steeper). The site should be graded to maintain slopes of 3:1 or gentler on newly graded slopes. The grading plan shows an area along the northern edge of the site adjacent to Lot 12, Hillcrest Addition where the proposed grades do not match the existing grades on that lot. The developer should be responsible for the construction of retaining walls where necessary to match existing 133 Planning Report - Steeplechase of Eagan July 27, 2004 Page 8 adjacent grades. Development grading is shown at or within Lebanon Hills Regional Park boundaries along a majority of the southern edge of the site. Grading should be limited to within the development site only. Grading of all roadways (private and public) should provide for a minimum of 5-foot wide flat area (less than 10% slopes) adjacent to all curbs. The developer should be responsible for installing and maintaining erosion control measures in accordance with City engineering standards. The development is also subject to the City's codified land disturbance and erosion control regulations. Storm Drainage- The storm water runoff from a large majority of the development is proposed to drain via public storm sewer and ponding before discharging to Lebanon Hills Regional Park (LHRP) to the south. Most of the site drains to landlocked basins within LHRP, with potential future trunk storm sewer pipe connections to Jensen Lake. Jensen Lake ultimately drains to Holland Lake near Cliff Road. The City Council has approved a project (City Project 905) regarding storm water drainage from the Park in the area of Holland Lake near Cliff Road. The proposed design of the storm water ponding system is designed to provide flood storage and protection for rainfall events consistent with current City standards. A small portion of the development site will drain northwest to an existing storm sewer system. This area is proposed to be smaller in size than what currently drains to that storm sewer system. The developer should install outlet skimmer structures in accordance with City engineering standards on all existing and proposed outlet pipes of ponds with wet pond volumes. Water Quality - This proposed 38.0-acre subdivision is located primarily in the upper portion of the City's LP I -Watershed, which flows west to east through numerous Class I, III, and IV waterbodies in Dakota County's Lebanon Hills Regional Park. Immediately downstream of the parcel and in the county park is Jensen Lake, a state public water and a Class II Indirect Contact Recreation waterbody, according to the City's Water Quality Management (WQMP). The northwesterly quarter of the parcel is in the BLP-Watershed and drains through Walden Heights Park to Thomas Lake, which is a Class I Direct Contact Recreation waterbody, according to the WQMP. The developer proposes to address City on-site stormwater quality requirements primarily by treating runoff via a series of six ponds and wetlands, two ponds of which would be new and one pond of which would be modified. A 2.4-acre area (Drainage Area 1) on the north side of the parcel is proposed to drain to a new, low-lying "dry" pond (Pond 1). Drainage Area 2 (15.8 acres) would receive stormwater from Drainage Area 1 and drain to new Pond 2. Drainage Area 3 (2.3 acres) would receive stormwater from Drainage Areas 1 and 2 and drain to an existing stormwater pond (City Pond LP-56), which is a Class IV Wildlife Habitat waterbody, according to the WQMP, and then drain to Jensen Lake. Drainage Areas 4, 6, and 7 (11.8 acres) would drain to Pond 6, which is the central portion of a flooded basin that historically had three small wetlands peripheral to it. The WQMP also classifies this basin as a Class IV Wildlife Habitat /3 Planning Report - Steeplechase of Eagan July 27, 2004 Page 9 waterbody. Pond 6 would equalize its level with Ponds 4 and 5, two of the historically small wetlands in the flooded basin. Drainage Area 5 (2.6 acres) would drain to Pond 5, which would drain into Lebanon Hills Regional Park on a greater than 100-year frequency or as desired with a manually controlled outlet structure. The 3.1-acre area of the parcel that is proposed to drain off site to the northwest, southwest, and southeast without any treatment would be subject to a cash dedication. Minimum requirements for volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). The impervious proportions of the drainage areas would be used to calculate overall minimum treatment volume requirements for water quality purposes. Wetlands - The wetland delineation report for the project site (GME Consultants, Inc.; Project No. 10745) identifies five wetland basins subject to the City of Eagan's jurisdiction according to the Minnesota Wetland Conservation Act (WCA). Any proposals to drain, fill, or excavate these wetlands need to meet all provisions of WCA laws and rules. The report identifies the five wetlands as Basins A through E. Basin A, mentioned previously as City Pond LP-56, is considered a Type 4 wetland, under the classification system of the Fish and Wildlife Service. Type 4 wetlands are inland deep fresh marshes in which the soils are usually covered with six inches to three feet or more of water during the growing season. Vegetation may include cattails, reeds, and bulrushes. In this case, broad-leaf deciduous trees are in a semi-permanent flooded basin. Basin B is known as City Pond LP-7.2, which is also a Class IV Wildlife Habitat waterbody according to the WQMP. The delineation report identifies this wetland as a Type 3 wetland. Type 3 wetlands are inland shallow fresh marshes that are permanently inundated with six or more inches of water during the growing season. Vegetation includes grasses, bulrushes, and various other marsh plants such as cattails, arrowheads, and smartweeds. Basin C is identified as a flooded depression area that historically held three small wetlands. Together, they are considered Type 3 wetlands, according to the delineation report. Basin D, located near the north central portion of the site, is also considered a Type 3 wetland by the delineation report. Basin E, located near the east central portion of the site, is not typified by the delineation report. However, it likely is a Type 3 wetland. There is significant evidence that all five wetlands have suffered varying degrees of degradation and varying amounts of fill by previous landowners. Degradation appears to be due to combined affects of horse manure leachate, horse trampling, and stormwater flooding. Planning Report - Steeplechase of Eagan July 27, 2004 Page 10 Wetland Replacement Plan - Due to the complexity of the wetland-related issues of this development, the City assembled its Wetland Technical Evaluation Panel (WTEP) to provide technically accurate and objective recommendations on the project relative to the consistency of the project's proposed wetland replacement plan with WCA laws and rules. The WTEP is comprised of staff with technical wetland expertise from the Dakota County Soil and Water Conservation District, the Board of Water and Soil Resources, and the City of Eagan. The WTEP review process occurred from June 3, 2004 through July 6, 2004. State regulations require the City to consider WTEP recommendations in its decision making process. According to the wetland replacement plan, the developer proposes to fill entirely Basins D, E, and one of the historical wetlands of Basin C (26,407square feet of fill). The plan proposes to replace those impacts by withdrawing 26,407 square feet of off-site wetland banking credits and by creating 26,407 square feet of public value credit as stormwater treatment ponds and wetland buffers. The proposed amounts of replacement meet the minimum 2:1 standards of the WCA rules. According to state law, before the City can approve such wetland impacts and replacement, the developer must document to the City's satisfaction specific attempts made in priority order to avoid, minimize, rectify, and reduce the impacts. All of those principles have been satisfactorily met. The City Council is scheduled to make a decision on the replacement and monitoring plan August 17, 2004, which is before the September 2, 2004 decision deadline. ANIMAL WASTE Historical use of the land as a commercial horse riding and boarding stable has significantly impacted portions of the site. Of primary concern to water quality are large deposits of manure which have been spread near slopes that ultimately drain to Basin C. Much of this manure has been in place for a number of years, but its stability and current nutrient leachate potential is unknown. Historical files on the parcel indicate dialogue and concerns expressed by residents and the City to the former landowner with involvement by the Minnesota Pollution Control Agency (MPCA). The City's concerns related to violation of the Conditional Use Permit for the horse stable business. The MPCA's concerns related to manure leachate and direct nutrient runoff into the wetland areas causing high fecal coliform counts. The MPCA also was concerned about animal feedlot operations. Utilities- Sanitary sewer of sufficient size and capacity is available at existing Wellington Way at the west edge of the site. However, the sewer pipe is not at an elevation to serve the entire development by gravity flow and a lift station will be required. The preliminary utility plan shows gravity sewer to serve nine units of the 109 proposed with the development, the lift station will serve 100 units. The lift station should be constructed in accordance with City engineering standards. Planning Report - Steeplechase of Eagan July 27, 2004 Page 11 Water main of sufficient size and capacity is also available at Wellington Way for connection and extension through the site. A water main connection to loop the system within the development will also be made at an existing stub from the Hillcrest Addition to the north. All existing well and septic systems on the site should be abandoned in accordance with Dakota County and City standards as part of this development. Streets/ Access/ Circulation- Proposed Street Layout - The preliminary street layout plan is not acceptable. The plan shows a 2,000-foot long public cul-de-sac (named Wellington Way) extending west from Pilot Knob Road, without connection to the existing portion of Wellington Way. The 2,000 foot cul-de-sac should have a different name than Wellington Way since a connection is not proposed. The City Code allows for a maximum cul-de-sac length of 500 feet a Variance is necessary for the requested cul-de-sac length. The town homes in the southern one-half of the development are proposed to also be served by a long private street cul-de-sac system with one intersection to the proposed public street. The preliminary street layout plan submitted by the developer does not provide for a connection to existing Wellington Way, and no inter-connectivity with the existing neighborhoods to the west and north. Police Department - The Police Department has some concerns with the proposed development to the site. Comments suggest that southbound right turn lane into the development from Pilot Knob Road be provided. It was noted that a connection to the Wellington Way neighborhood from Pilot Knob Road would make it easier to navigate to the scene and reduce the number of intersections the responding offers would have to incur. There are 270 miles of roadway in the City of Eagan; it seems unrealistic to expect an emergency responder to remember there is an emergency access at the end of a long cul-de-sac. The issue of maintaining the emergency access was also questioned. Fire Department - The Fire Department indicated that a Wellington Way connection from Pilot Knob is preferred to increase safety, minimize pedestrian interference and enhance response time to that area. Existing/ Planned Street Network - Section 33 - The street extension of Wellington Way, and its ultimate connection to Pilot Knob Road, was planned as part of the overall phased development of Section 33 in the City. The right-of-way configuration for this phasing was provided with the development of the Brittany Additions in the early to mid-1980's. Agreements were signed by the developer stating this intent, and the temporary dead-end was designed and constructed to accommodate this extension. The homes in the neighborhood in Section 33 are surrounded by Cliff Road, Johnny Cake Ridge Road, and Pilot Knob Road, and Lebanon Hills Regional Park with six current access points to the collector roadway system, with four intersections onto Cliff Road (at Thomas Lane, Stonecliffe Drive, Beacon Hill Road, and Ridgecliff Drive) and two locations onto Johnny Cake Ridge Road (at Covington Lane and Sherwood Way), with none currently to Pilot Knob Road. The connection of Wellington Way to Pilot Knob Road will provide the final access point for the existing 700 single-family homes and 160 townhomes in the area. (See attached maps of Section 33 Street System/ Traffic Counts) 12 Planning Report - Steeplechase of Eagan July 27, 2004 Page 12 Recent daily traffic counts for Covington Lane east of Johnny Cake Ridge Road, Stonecliffe Drive south of Cliff Road, and Beacon Hill south of Cliff Road exceeded 1,600 vehicles per day. 2004 traffic estimates for Sherwood Way east of Johnny Cake Ridge Road are in excess of 1,400 vehicles per day. These traffic volumes are near the upper limits of typical residential street traffic. City staff has received consistent requests from residents within the Pinetree Pass neighborhoods to reduce the amount of traffic on Stonecliffe Drive. The extension of Wellington Way to Pilot Knob Road would be expected to reduce traffic on Stonecliffe Drive, and the other streets that currently intersect with Cliff Road and Johnny Cake Rdige Road. Traffic Study (See attached study & update memo). - The City directed the professional engineering firm of SEH, Inc. to perform a traffic study for the area to determine the estimated impact of vehicle traffic from the existing and proposed homes on Wellington Way and the expected level of service at the new connection at Pilot Knob Road. The traffic study indicates that the proposed development, with the Wellington Way connection, will not significantly impact the neighborhood roadways to the west of the development. An anticipated 25 percent distribution of new development generated trips to the west and north will be essentially canceled out by the redistributed trips from adjacent existing developments onto Wellington Way, thus creating equal or lesser amounts of traffic on the neighborhood streets near major collectors to the north and west. The traffic study anticipates that the trips from the proposed development, with the Wellington Way connection, will not significantly impact the neighborhood roadways to the west of the development due to the existing trips from neighborhoods within Section 33 that will now be redistributed onto Wellington Way. The traffic estimated for Wellington Way (approximately 930 trips per 24-hour period) is within the limits of what is typically defined for a local residential street (1,000-1,500 trips per day). During the peak hours of morning and afternoon traffic with the connection, the existing portion of Wellington Way is expected to accommodate about one vehicle per minute. Examples of residential streets within Eagan carrying similar traffic are Letendre Street (east of Heritage Lane in northwest Eagan), Carnelian Lane (east of Rahn Road in the west-central part of the City), and Deerwood Drive (east of Pilot Knob Road in central Eagan). The estimated 930 daily vehicle trips are a little more than half the traffic currently accommodated on Covington Lane, Stonecliffe Drive, and Beacon Hill Road (all in excess of 1,600 vehicles per day) near their intersections with Cliff Road and Johnny Cake Ridge Road. With the connection of the proposed Steeplechase/Diamond T development to Wellington Way the proposed development's intersection with Pilot Knob Road would be expected to operate at an acceptable level of service. With no development within Lebanon Hills Regional Park immediately to the south of the existing neighborhoods and good traffic carrying capacity on Johnny Cake Ridge Road, Cliff Road and Pilot Knob Road, the potential for "cut-through" traffic in the neighborhood is not a reasonable assumption. 1-36 Planning Report - Steeplechase of Eagan July 27, 2004 Page 13 Dakota County Review (See attached letter) - The Dakota County Plat Commission has reviewed the preliminary subdivision plat and access to Pilot Knob Road will not be approved by the Commission without the street connection to Wellington Way. This would require all access for this development to come through the internal neighborhoods to the north and west. The Commission views the through street connection as vital to traffic flow in Section 33. In their review letter to the City regarding this subdivision, the Plat Commission indicates that "A connection between this development and the existing local street system to the west is required to facilitate an integrated system". Also required by the Plat Commission before approval of the plat is a public street connection to the 5-acre parcel (Parcel 050-29) to the northeast of this development to eliminate the future need for access to Pilot Knob Road, and a variance to the County road spacing guidelines for the Wellington Way intersection. Conditions of Approval - Streets/Access/ Circulation - This development should extend Wellington Way from its existing terminus to Pilot Knob Road. This development should provide a public street connection to the 5-acre parcel to the northeast (Parcel 050-29). A variance to the County access spacing guidelines for the Wellington Way intersection with Pilot Knob Road should be granted by Dakota County prior to final subdivision approval. Easements/ Permits/ Right-of-Way- This development should dedicate public right-of-way along Pilot Knob Road (County Road 31) as required by Dakota County. The development should dedicate restricted access to Pilot Knob Road on the final plat for the subdivision, except in the area of the connection of the Wellington Way intersection. RLK Environmental Assessment - RLK, the applicant's consulting Engineering firm working on the proposal conducted an Environmental Assessment of the former Diamond T Ranch site. The full document is on file with the Community Development Department, below is a brief summary of the information contained in the document. The assessment concluded that the site has been affected by "different contaminants including petroleum, demolition debris, manure residuals, septic drain field residuals and dead, dying and stressed trees." The assessment determined that the site should be cleaned up regardless of development, if not cleaned up the situation will worsen and have adverse effects on the site and surrounding area. Site clean up is proposed with this development. Development on the site may impact surface water on and off site. The vegetation and tree cover will be significantly altered with development of this site. The assessment indicates that a noteworthy amount of trees are affected by oak wilt and chestnut borer. Removal of trees will require onsite tree mitigation. The applicant has entered into many programs to assist in cleaning up the site. They have established a Development Response Action Plan and Construction Contingency Plan. This plan is being submitted to the Minnesota Pollution Control Agency's (MPCA) Voluntary /3 q Planning Report - Steeplechase of Eagan July 27, 2004 Page 14 Investigation and Cleanup (VIC) and Voluntary Petroleum Investigation and Cleanup (VPIC). A letter from Braun Intertec is included addressing these programs. Tree Preservation - A tree inventory submitted with this application indicates that there are seven-hundred fifty-five (755) significant trees in the inventory for the entire site (detached home area plus attached home area). The significant trees consist mainly of Oak, Boxelder, and Elm. The development as proposed will result in the removal of a total of five-hundred twenty-six (526) significant trees (69.7 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this development proposal will be calculated based upon the specific use of different parts of the site. The northern third of the site will have single- family detached homes; allowable removal for this area is set at 40%. The southern two-thirds of the site will have single-family attached (multi-family residences); allowable removal for this area is set at 47.5%. The table below shows proposed tree removals. Detached Attached Units Units Allowable Removal 40% 17.5% Existing Trees 176 579 Proposed Removal 152 374(64.6%) 86.6%) Required Mitigation 184 294 With a proposed removal greater than the allowable amount, there is a required tree mitigation for this proposal calculated at four-hundred seventy-eight (478) Category B trees. The applicant has submitted a Tree Mitigation Plan that indicates the fulfillment of required tree mitigation through the installation of 385 Category B trees and 70 Category A trees, for a total equivalent of 525 Category B trees. The proposed Tree Preservation Plan states that "additional trees, not listed as being removed, may need to be removed due to grading revisions required during the approval process. Alterations to the total trees removed shall be mitigated to city requirements". It is up to City Policy makers to accept the unknown amount of additional tree removal. Per city standards, trees intended to be preserved on-site, shall have tree protection fence placed around them, with no encroachment inside fenced areas, and no additional tree removal shall occur without the approval of the City Forester. Dakota County Parks staff have suggested that a buffer along the common property line be installed. Parks and Recreation Parks - The area of the development is currently serviced by a variety of parks with a wide variety of amenities within the recommended radius of a service area for a neighborhood park of %2 to 3/a of a mile. The largest of the parks, Dakota County's, Lebanon Hills Regional Park, extends the entire length of the developments south boundary. The park provides a number of recreational opportunities including, hiking, mountain biking, canoeing, pavilions, and a play structure. The Jenson Lake recreation area is located approximately'/4 mile from the ~D Planning Report - Steeplechase of Eagan July 27, 2004 Page 15 development and will be directly accessible via a proposed trail connection. Much of Lebanon Hills is dedicated to preservation with hundreds of acres of quality woodland left undisturbed. The development area is also serviced by two existing City parks, George Ohmann and Walden Heights. Each of the parks has a play structure and field space. Ohmann is a heavily used athletic facility that includes a small shelter building. Both are available via a trail or low volume residential road. The development proposes the inclusion of a "village green or commons" that would be available only to residents of the development and maintained by the owners association. Because of the private nature of the space, no dedication credit could be given though the concept of a useable, private recreational space has been encouraged in developments having a similar unit count. The slopes, degraded condition of large portions of the site, and allowable density do not appear conducive to propose the dedication of park land, though there may be opportunity for the dedication of conservation easements. Easements over the more sensitive slopes, pond buffers and the quality woodlands of a site are very common. Because the under lying title for the property would remain as part of the development, no dedication credit would be given. The Developer has suggested in concept, the creation of conservation easements over sensitive areas surrounding the southwest pond and over significant tree preservation. Further clarification from the Developer may be necessary. Trails - At the suggestion of staff, the development includes the installation of an 8 foot bituminous connector trail, extending from the existing Pilot Knob boulevard trail, through a portion of the development to the existing County Park trail. The County trail runs under Pilot Knob to the east, via an existing tunnel, to the Jenson Lake recreation area and beyond. To the west, the County trail connects into a number of internal amenities including mountain bike and hiking trails. A direct trail connection from the existing boulevard trail on Pilot Knob has been sought for some time. The intention being to negate the need to cross Pilot Knob, to access County and City park facilities located on the east side of Pilot Knob. Dakota County has indicated general acceptance of the trail connection into the County park system. They have requested that signage be installed informing park users that bikes are not allowed in the park except on the designated bike trails. Should the connector trail be installed, the development would be given trail credit, utilizing the City formula of $10.00 per lineal foot. Any balance due would be paid in cash. The development plan also proposes the installation of a concrete sidewalk on the north side of the new residential street. While functional, credit would generally not be given for what are considered internal trails that are developed primarily at the discretion of the Developer. Dakota County Parks Comments - The grading plan has eliminated encroachments, any physical encroachment during construction (such as grading and tree loss) into park property is not allowed. Shared trees on the boundary should be removed only with Parks Department concurrence. Soil erosion into the park must be prevented. The preliminary grading plan does not depict any silt fence of define construction limits adjacent to the park. Planning Report - Steeplechase of Eagan July 27, 2004 Page 16 The townhome on Lot 76 as proposed is too close (only 25 feet) from the edge of the right-of- way easement. The trail underpass concentrates and constricts recreational use, including hikers, skiers and continued equestrian use. The easement route is also used by parks department's motor vehicles and heavy equipment, including large cross-country ski groomers. There is no information on the impact of stormwater runoff in the landlocked ponds in the southwest portion of the subdivision that could overflow south into a limited-capacity landlocked pond in the park (Wetland 33). The developer's consultant has agreed to model the impact of the subdivision's runoff into the park ponds for County evaluation. Excessive phosphorus runoff into the park could degrade water quality and recreational usefulness of the park. A phosphorus modeling study to identify non-point sources should be completed for County evaluation. Planning Report - Steeplechase of Eagan July 27, 2004 Page 17 SUMMARY/CONCLUSION The applicant is requesting approval of a Rezoning of 37 acres from Agriculture to Planned Development, a Preliminary Subdivision (Steeplechase of Eagan) to create 112 lots and a Preliminary Planned Development to create 36 single family lots and 73 townhouse units for property located at 4889 Pilot Knob Road, the former Diamond T Ranch site. As a Planned Development the developer has greater flexibility in the design of the development and the City to require higher standards in exchange for that flexibility. As proposed there are deviations (lot size, setbacks) from the R-3 standards, the acceptability of these deviations is a policy decision for city officials to determine. Building height is limited to 35 feet in the R-3 zone, the submitted building elevations for the townhomes do not indicate a building height, and staff suggests the development maintain the 35 foot height maximum. Staff has received many letters in opposition of extending Wellington Way through this development. Other letters address illegal dumping onsite, manure build up, ponding and drainage. The correspondence is attached without page numbers. The landscape plan submitted is not a typical landscape plan; the developer is proposing different options per unit type. There are no landscaping plantings proposed to the rear of the units, tree mitigation trees are shown in the rear yard. Accepting the tree mitigation trees in the rear yard rather than additional landscaping is a policy matter for City Officials to determine. The proposed design of the storm water ponding system is designed to provide flood storage and protection for rainfall events consistent with City standards. The proposed storm water treatment is acceptable. The Wetland Technical Evaluation Panel met to discuss the consistency of the project's proposed wetland replacement plan with WCA laws and rules. The WTEP has recommended approval as long as four conditions are met which are listed in the conditions of approval. The Dakota County Parks have commented on the proposed development and have some concerns. The townhome on Lot 76 is only 25 feet from the edge of County right-of-way easement. The right-of-way is an easement, not platted right-of-way, as such, the City does not typically require a setback from an easement; City officials should determine if additional setback is warranted. According to Dakota County Parks, the developer's consultant has agreed to model the impact of the subdivision's runoff into the park ponds for County evaluation. A phosphorus modeling study to identify non-point sources should be completed for County evaluation. The preliminary street layout plan is not acceptable. The plan shows a 2,000 foot cul-de-sac extending west from Pilot Knob without connection to Wellington Way; this is a deviation from the 500 foot maximum. The preliminary street layout does not provide for a connection to existing Wellington Way and no inter-connectivity with the existing neighborhoods to the west and north. A traffic study conducted by SEH has suggested that that connection to Wellington Way will not significantly impact the neighborhood roadways to the west and north. The Dakota 1~2 Planning Report - Steeplechase of Eagan July 27, 2004 Page 18 County Plat Commission indicated prior to approval the development should show access to the 5-acre parcel to the northeast of this development. The Dakota County Plat Commission will not approve any development without a connection to Wellington Way. Eagan Engineering and Public Works are requiring a connection from Pilot Knob Road to Wellington Way through this development. Eagan police and fire prefer a connection from Pilot Knob to Wellington Way. ACTION TO BE CONSIDERED To recommend approval of Rezoning 37 acres from Agriculture to PD, Planned Development, for property located at 4889 Pilot Knob Road (former Diamond T site). To recommend approval of a Preliminary Planned Development to create 36 single family units and 73 townhome units for Steeplechase of Eagan located at 4889 Pilot Knob Road (former Diamond T Ranch site). If approved the following conditions shall apply: 1. The applicant shall enter into a Preliminary Planned Development Agreement with the City that shall be recorded at the Dakota County Recorder's Office. 2. The applicant shall enter into a Final Planned Development Agreement with the City. The following exhibits are necessary for the Agreement: • Final Site Plan • Final Building Elevations Plan • Final Tree Preservation Plan • Final Landscape Plan • Final Lighting Plan • Final Signage Plan • Final building coverages for each lot (table form) To recommend approval of a Preliminary Subdivision (Steeplechase of Eagan) to create 112 lots and a 1500 foot Variance to the cul-de-sac length for property located at 4889 Pilot Knob Road (former Diamond T site). If approved the following conditions shall apply: The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al B1, 2, 3, 4, C1, 2, 3, D1, E1 1. The property shall'be platted. 2. The applicant shall fulfill the required tree mitigation through the installation of four-hundred seventy-eight (478) Category B trees, or an equivalent combination of Category A, B, or C trees. 3. A long-term tree survival plan shall be prepared by a certified arborist and implemented on all trees with encroachment into the CRZ. The applicant shall communicate with city forestry staff in the actual placement of tree protection fence around these trees. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. Planning Report - Steeplechase of Eagan July 27, 2004 Page 19 5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. Stormwater runoff from approximately 92 percent of the site (34.9 acres) shall be treated via a series of on-site constructed ponds and existing wetlands. Minimum volume requirements for such treatment should be acceptable to the City's water resources coordinator. 7. A cash dedication in lieu of ponding is required for the 3.1-acre area of the parcel that is proposed to drain off site to the northwest, southwest, and southeast without any treatment. 8. The WTEP recommends approval of the proposed replacement and monitoring plan provided the following issues are addressed: a. Application for an incidental wetland exemption will need to be submitted to the City of Eagan for grading work associated with lot development and Pond 6 within the non-regulated wetlands surrounding Basins Cl, C2, and C3. b. A revised table showing proposed public value credit of at least 26, 407 square feet will need to be submitted to the City. Existing wetlands are not eligible for wetland replacement, either new wetland credit or public value credit. (THE CITY HAS RECEIVED THE REVISED TABLE). c. The applicant is responsible for at least 26,407 square feet of public value credit onsite or offsite through a wetland bank. If the wetland banking is not approved the applicant is responsible for all onsite wetland delineation. d. The applicant is responsible for providing evidence that offsite wetland replacement credits have been secured prior to issuance of a grading permit by the City. 9. Minimum 30-foot natural buffers should be provided next to wetlands on the site to support the City's Class IV-Wildlife Habitat designation of these waterbodies. 10. City water resources staff should be involved in an on-site pre-construction, pre-grading meeting to review and coordinate approved plans. 11. The site shall be graded to maintain slopes of 3:1 or gentler on graded slopes. 12. The developer shall be responsible for the construction of retaining walls to City Engineering standards where necessary to match existing adjacent grades. 13. Grading of all roadways (private and public) shall provide for a minimum of 5-foot wide flat area (less than 10% slopes) adjacent to all curbs. 14. The developer shall be responsible for installing and maintaining erosion control measures in accordance with City engineering standards. 15. The developer shall install outlet skimmer structures in accordance with City engineering standards on all existing and proposed outlet pipes of ponds with wet pond volumes. 16. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards as part of this development. 17. This development shall dedicate public right-of-way along Pilot Knob Road (County Road 31) as required by Dakota County (County plat approval requirement). 18. The development shall dedicate restricted access to Pilot Knob Road on the final plat for the subdivision, except in the area of the connection of the Wellington Way (County plat approval requirement). /~z Planning Report - Steeplechase of Eagan July 27, 2004 Page 20 19. This development shall extend Wellington Way from its existing terminus within the Brittany Additions to Pilot Knob Road (County plat approval requirement). 20. This development shall provide a public street connection to the 5-acre parcel to the northeast (Parcel 050-29) (County plat approval requirement). 21. A variance to the County access spacing guidelines for the Wellington Way intersection with Pilot Knob Road shall be granted by Dakota County prior to final subdivision approval (County plat approval requirement). 22. The park dedication shall be satisfied through a cash dedication. 23. The development shall dedicate a conservation easement to the City over that portion of the site, as seen in Exhibit 12, `Conservation Easement.' The conditions of said easement to be in a form acceptable to City Attorney, pending approval of the City Council. 24. The development shall install an 8 foot wide bituminous connector trail extending from the existing west Pilot Knob boulevard trail, south and west, behind lots 77 to 84, to the existing County trail, within a 15 foot easement, to be dedicated to the City. Said trail to be built to City standards with the alignment to be determined in consultation with City and County staff. Said trail corridor to be established prior to the construction of homes. 25. The trail dedication shall be satisfied with a credit of $10 per lineal foot being given for the new connector trail and any balance due paid in cash. The credit may not exceed what would be required as a total cash trail dedication. 26. The Developer shall be responsible for preparing homeowners association documents for the development and shall also convey Lots 17, 18, and 19, and the private roads to the Association. The deed and homeowner association documents shall be approved by the City Attorney, prior to release of the Mylars for recording. 27. The developer shall model the impact of the subdivision's runoff into the park ponds for Dakota County evaluation. 28. A phosphorus modeling study to identify non-point sources should be completed for Dakota County Evaluation. 29. A sign easement for Lot 4, Block 3, and Lot 18, Block 2, is required in a form acceptable to the City Attorney. I~cl STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. .2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LT N sTAN0AR0.CON FINANCIAL OBLIGATION-Preliminary Subdivision-Steeplechase of Eagan There are pay-off balances of special assessments totaling $-0-on the parcels proposed for subdivision. The -3y-off balance will be allocated to the lots created by the subdivision. At this time, there are no pending assessments on the parcel proposed for subdivision. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final subdivision. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT Water Trunk S.F. $1,040/Lot 110 Lot $114,400 Storm Sewer Trunk (1) S.F. .095/Sq. Ft 915,050 Sq. Ft. 86,929 Storm Sewer Trunk R.3 .11875/Sq. Ft. 457,525 Sq. Ft. 24,695 Total $226,024 (1) Areas for storm sewer trunk computation will be finalized at time of and areas of dedicated pond easements at 3 feet above normal high water level. C o U N T T July 1, 2004 City of Eagan Attention Marilyn Wuchemfeming Surveyor's Office 3739 Pilot Knob Road Dikom County Eagan MN 55122-1810 Vestern Service center 14955 Galaxie Avenue fipple Valley, MN 55124 Re: STEEPLECHASE OF EAGAN 952-891.7D87 The Dakota County Plat Commission met on June 28, 2004, to consider the preliminary plat of Pax 952-891.7097 vAww.co.dakotalcom_mn.us STEEPLECHASE OF EAGAN. Said plat is adjacent to CSAH 31, and is therefore subject to the Dakota County Contiguous Plat Ordinance. The revised preliminary plat includes a new street layout that severs the connection between this parcel and the subdivisions to the west through Wellington Way. The plat now includes a 2000- foot cul-de-sac private road connected to a 2000-foot cul-de-sac single-family road that has the only external access to Pilot Knob Road (CSAH 31). While the City submitted this developer's revised plat, city engineering staff noted the desire to have the Wellington Way connection go through to the west as shown on previous submittals. The Plat Commission views a through street connection system vital to this area. This connection needs to be made between the existing development to the west and this plat to provide integration of the county road and the local road system, as shown on previous submittals. A cul-de-sac directly to CSAH 31 as the only access for this development is not acceptable. This connection is required to serve not only this new development but also, the existing residential development to the west and north. To provide further integration, ensure that the county highway system functions properly, and to avoid a future access that does not meet spacing guidelines to CSAH 31, a connection is also required to serve the. five-acre parcel to the northeast. The City of Eagan and the developer need to work together to determine the best method of providing access to these parcels. In addition, a connection from the private road to the single-family road should be considered near the west end of the plat to provide better service and eliminate a 2000-foot cul-de-sac private road. It is also recommended to have a connection to the two parcels in the exception area located to the northeast portion of the plat This preliminary plat was not approved. The following issues are required and need to be 0dressed prior to Plat Commission approval: 1) A conmection between this development and the existing local street system to the west is required to facilitate an integrated system. 2) A connection is required to serve the 5-acre parcel to the northeast. 3) Spacing between the proposed access and existing street connections along CSAH 31 is less than the required spacing. The Plat Commission needs to see a request from the city for a variance to the spacing guidelines for Wellington Way at Pilot Knob. The Ordinance requires submittal of preliminary and final plats before a recommendation is made to the County Board. C I V E D JL 2004 15-0 ~s _ City of Eagan Page two July 1, 2004 Traffic volumes on CSAH 31 are 17,800 and are anticipated to be 28,500 ADT by the year 2025. These traffic volumes indicate that current Minnesota noise standards for residential units could be exceeded for the proposed plat Residential developments _along County highways commonly result in noise complaints. In order for noise levels from the highway to meet acceptable levels for adjacent residential units, substantial building setbacks, buffer areas, and other noise mitigation elements should be incorporated into this development No work shall commence in the County right of way until a permit is obtained from the County -Transportation Department and no permit will be issued until the plat has been filed with the County Recorder's. Office. The Plat Commission does not review or approve the actual' engineering design of proposed accesses or other improvements to be made in the right of way. The Plat Commission highly recommends early contact with the Transportation Department to discuss design features of any construction in public right of way. The County Transportation Department permit process reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, allowance and size of medians, etc. Sincerely, Todd B. Tollefson Secretary, Plat Commission c: John Gorder, Assistant City Engineer Tom Colbert, Public Works Director RLK Kuusisto, Ltd. Toll Brothers l BRAUN Braun Intertec Corporation Phone: 952.995.2000 11001 Hampshire Avenue S For, 952.995.2020 I NTERTEC Minneopors, MN 55438 Web: brounintertec.com July 21, 2004 Project BL-03=01600B Mr. Sheila Car ney City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Dear Ms. Cartney: Re: Development Response Action Plan and Construction Contingency Plan for the Steeplechase of Eagan site, 4889 Pilot Knob Road, Eagan, Minnesota Please find attached a copy of the Development Response Action Plan and Construction Contingency Plan (DRAP/CCP) for the Steeplechase of Eagan site for you to enclose in the Planning Commission Packet. The DRAP/CCP is being submitted to the Minnesota Pollution Control Agency (MPCA) Voluntary Investigation and Cleanup (VIC) and Voluntary Petroleum Investigation and Cleanup (VPIC) programs for their review and approval. The Dakota County Environmental Management Department and the MPCA Feedlot and Waste Management and Wastewater Sector Programs also are being asked to comment on the document. The DRAP/CCP addresses cleanup of known environmental impacts at the site that have been identified through Phase I and Phase II environmental site assessments (ESAs) conducted for the site. The DRAP/CCP also establishes procedures that will be. used if contaminated materials are encountered during site redevelopment. The proposed cleanup or response actions that will be implemented during site redevelopment include the following: • Removal and off-site disposal of dump materials located in the southeastern portion of the site. According to the Phase Il ESA, diesel range organic (DRO) and polyauclear aromatic hydrocarbon (PAH) impacts are present in the dump materials, as well as a large amount of construction debris some of which contains asbestos. Following removal of the dump materials, soil samples will be collected to evaluate if additional cleanup is needed. • Petroleum-impacted soil located in areas where used oil drums were located will be excavated and disposed of off site. Following removal of the impacted soil, soil samples will be collected to evaluate if additional cleanup is needed. • Removal and off site composting of manure. During excavation of the manure, silt fencing and other mitigation/protection measures will be used to prevent storm water impacts from the areas where manure is being removed. Following manure removal, the underlying soil will be tested to evaluate whether impacts from the manure build up are present and if additional cleanup is needed. • Removal and treatment of nutrient-impacted sediment. Nutrient impacted sediment from wetlands on site will be excavated as part of development, and remaining sediment will be treated to prevent nutrients from migrating downstream. • As part of development, a surface water monitoring program will be implemented to evaluate surface water quality. If the monitoring effort indicates surface water at the site is impacted, additional measures will be proposed to the MPCA to mitigate any impacts. Asa Providing engineering and environmental solurions since 1957 City of Eagan Project BL-03-01600B July 21, 2004 Page 2 During response actions, an environmental technician will be on site to monitor and document cleanup activities. In addition, contingencies will be established to manage potential contamination that is encountered during redevelopment of the site. If you have any questions, please contact me at (952) 995-2454. Sincerely, BRAUN INTERTEC CORPORATION f A. Force Project Manager City Plana Ur S r o~G$ oF~f MEMORANDUM EAGAN POLICE DEPARTMENT 3830 Pilot Knob Road a- Eagan, MN 55122 POLICE 651-675-5700 651-675-5707 FAX st DATE: June 30, 2004 TO: Chief Kent Therkelsen FROM: Officer Todd Kirchgatter SUBJECT: Observations for the Steeplechase of Eagan development As requested, I am providing information on the public safety access for the proposed Steeplechase of Eagan development. The first safety issue I noticed with this development is the lack of a right turn lane from SB Pilot Knob Road to go west onto Wellington Way. S/B traffic is heavy during the PM peak hour times. The addition of a right tam lane would significantly reduce rear end collisions at that time, and all others. There already exists a dedicated left-turn lane for NB traffic to go west at this intersection. That same lane doubles as a left turn lane for SB traffic as well. In looking at the entire square mile (Johnny Cake Ridge Road to the west, Pilot Knob Road to the east, Cliff Road to the north and Lebanon Hills Regional Park to the south), I made several observations relating to public safety. Due to the fact that Wellington Way is the street to be extended, I will use it in describing what I observed, using the east end of the cul-de-sac. When I counted homes, I seldom counted those where the back or side yards are adjacent to the roadway. I mainly counted homes with driveways on the route. All mileage is approximate. Emergency Access without the Wellington Way Connection to Pilot Knob Road If an emergency call is received on Wellington Way and the responding emergency vehicle is coming from the east, say the intersection of Pilot Knob Road and Cliff Road, your closest route to Wellington Way under current design is to travel west on Cliff Road to Thomas Lane and then go south. If taking that route to Wellington Way, the emergency vehicle would have to travel 1.3 miles to the east end of the current Wellington Way cul-de-sac. During that trip, that car will have to go through 11 intersections and pass by approximately 81 homes. Another option would be to continue west on Cliff Road, past Thomas Lane for.5 miles and use Beacon Hill Road and go south. Including the extra.5 miles on Cliff Road, that car would travel 1.35 miles to the east end of the current Wellington Way cul-de-sac. This route would require the emergency vehicle to travel through 14 intersections and pass approximately 69 houses. Emergency Access with the Wellington Way Connection to Pilot Knob Road By comparison, if there was access via Wellington Way an emergency vehicle coming from the Pilot Knob and Cliff Road would travel approximately .9 miles to the east end of the current Wellington Way /s"y Steeplechase Emergency Access June 30, 2004 Page two Cul-de-sac. During that trip, that car would have to go through 2 intersections and pass by approximately 37 homes. This access would provide a quicker and objectively safer route to emergency calls as described. Other Issues The next issue I would like to address is geography. From a public safety standpoint, finding your way around in this particular area is difficult. The current access available to emergency responders requires them to negotiate a large number of intersections, as described above to reach the Wellington Way cul- de-sac. A responding emergency vehicle operator would likely need to rely upon a map, or, in the future, GPS technology to be assured of using the most direct route through this area. Adding another access from Pilot Knob Road into the entire neighborhood would make it a easier to navigate by reducing the number of streets and intersections. that must be navigated, at least to the S/E part of the square mile. This would reduce the response time to that same area simply by not having to stop and consult the map as many times. The last issue is the "public safety only" access between the Wellington Way cul-de-sac and the proposed Steeplechase cul-de-sac. I think there are several items to note here. First, the access would have to be maintained or cleared, especially in the winter time, It would have to be large enough for all emergency vehicles, including fire trucks. For this access to be practical it would have to be easy to get through. If it isn't, it defeats the time saving issue it's trying to solve. If it is easy to get through, then the general public will try to use it, creating calls/complaints to the police department from the area residents. Also, with approximately 270 miles of roadway in Eagan, it would be unrealistic for an emergency responder to remember that there is a "public safety only" access at that particular cul-de- sac. Please let me know if you have any further questions or comments. C/ Fire Chief Bob Kriha Eagan Planning Department i /ssr Eagan Boundary IV Street centerline Location Map Parcel Area Building Footprint g .q ~ Q`- ~ Eta p • tf m 19 r p Fi 9 !3 6. ~ ~ 4 v ® ® P b ® ® ® Ea SO ° E D A © O 6 v 6 A g ° a N~ pp ® 13 ® ©4 ° Y ~6e ` P 8 @ 8eaa .b o= c e e B g s v_ ! 4 0 4 ~ 4 = ~ ~ e e 6 6 e •a , a rv , y D I at Subject Site r s S m O ® ~ r 1 DD CP e IDDD D tDDD 2DDD Feet - Development/Developer: Toll Brothers Application: Rezoning, Prelim Subdivision Case No • S-PS-06-04-04 N Map Prepare D `rParcel base map data provided by Dakota C ~dy 0111rs - . -••••a d January 2DM w E r TNtS MAP IS X n rt rc' RENCE USE ONLY S city of eCKjan The City of Eagan and Dakota Csa de no Hera ee the accuracy of this Information and are Ce--wily per Wepmerd Department net rfor a ors or omissions. a ~nwl .Y w w■ ,..e ■n -'@7a-sY 7n -Y~'0 ~O 5 >a m =mo" ® ■...w w tn =IRW LOS a 7s NnUrrILLICI0 .r w~.~ ~ ° ..~s^~° ~ neu i33UdS 4~L6 ZTdm cO4S • 1MJY7 ~ ars. snH ND0 sa3aO-ie 1101 ~~pp ~ w° w r..r, w y.. ~ swor 3SVfp d33,S ~ ins F ,yy~ *T s E1F t f E ! 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M CENTER g w ~ ~ Ayry 1566 CURRENT ADT i=. 1689 CURRENT ADT CLIFF OAD CLIFF ROAD EMS p, Tj Ea L0 ;L4 I ~ S 191 CURRENT _ x O UG / l W y . •cc~ f - ;FZ_ E B MUL CI ER'-- z W I WA i GRA, 0 , P OPOSED 0 0 \ G O STEEPLECHASE w WA DEVELOPMENT 4 r W E U 5 W y_ Z 1452 CURRENT ADT '1f i Y / F. s0 Z 144 CURRENT ADT 138D ADT W/ CONNECTION i = 930 ADT w/CONNECTION 780 ADT w/out CONNECTION tL iona I Park O { i Hills Reg Lebanon < ADT = Average Daily Traffic ( 24 Hour Count ) -cos Re arts Stee iechase2 SECTION 33 - REET LAYOUT Johnny Cake Ridge Road/Cliff Rd] 7/15104 City of Eagan Pilot Knob Road/Leb Regional Park - n r Q M CENTER 10 g m w W cl) Q INSTALLED 20DD PARK INSTALLED 1960 INSTALLED 1981 = 2 TO 2002 TO 1988 CLIFF OAD CLIFF ROAD G t _.i~'' i ® ® W ZJ J ,,t 1 i ~ o o, Y a o o _ Z-~ H L.i . W - J -71 W Oj ~ ' DSD-29 ci ERWO INSTALLED 1983 i; k Z 1 WA GRAa w PROPOS ' 0 U G O STEEPLECHASE o w DEVELOPMENT I WA i 7 O . !r t LL J ~ss Y 1 HE o O ~ ~ O INSTALLED 1979 i I0 OR EARLIER INSTALLED 1986 O Hills Regional Park ` Lebanon j 1C Foos Re orts ee techose SECTION 33 - Existing/Planned Street Network Johnny Cake Ridge Road/Cliff Rd./ 7116/04 City of Eagan Pilot Knob Road/Leba on-Kill Regional Park RECEIVED JUL 16 2004 SEH EAGAN ENGINEERING DEPARTMENT Jul 15, 2004 RE: Eagan, Minnesota Diamond Ranch THMc Study SEH No. A-EAGAN0411.00 14.00 Mr. John Gorder, PE Assistant City Engineer City of Eagan 3830 Pilot Knob Road Eagaat, MN 55122-1897 Dear John: At your request, I am providing this letter as a supplement to the revised Diamond T Ranch Traffic Study, dated June 1, 2004. Since the traffic study was completed and with the input received at the May 25, 2004 Planning Commission meeting, the developer has revised the site plan to a lower density and without a connection to the existing Wellington Way. The purpose of this letter is to discuss the impacts of those changes on the traffic study. The change in development density is from 37 to 36 single family homes and from 82 to 73 townhomes, The reduction in traffic volume associated with this lower density of development is not very significant. The a.m. peak hour tips generated by the development will be reduced from 64 to 59, the p.m. peak hour trips will be reduced from 81 to 75, and the daily traffic will be reduced from 835 to 772. If the development does not connect to the existing Wellington Way, the level of service (LOS) for the eastbound Wellington Way traffic at Pilot Knob Road remains the same. The a.m. peak hour LOS remains at LOS D, and the p.m. peak hour LOS remains at F, although the delay per vehicle is reduced from 67.5 seconds to 53 seconds. In addition, it appears obvious that without the connection, the traffic volumes on the existing Wellington Way cul-de-sac will remain at their present level. tf the development was to connect to the existing neighborhood, the reduction in traffic volume with the less dense development would not create any operational differences from what was identified in the traffic study. If you have any questions with regard to this additional information, please contact me at your convenience. Sincerely, Thomas A. Sohrweide, PE, PTOE Manager, Transportation Engineering Services tlo v\me =U=\001100Aemi nd.=\#ordeO I_q 4.dx / Short Elliott Hendrickson Inc., 35354aanazs Center Ortve, St. Pau(, MN 55 11 0-5 1 96 I ...ww_cehinc.com- I 651.490.2000 600.325.2055 651.490.2150 fax Diamond T Ranch Traffic Study Eagan, Minnesota . SEH No. A-EAGAN0411.00 May 13, 2004 i .E SEH Mulcidisciplined. Single Source. Trusted solutions for more than 75 years. Diamond T Ranch Traffic Study Eagan, Minnesota SEH No. A-EAGAN0411.00 May 13, 2004 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of M' esota. f~~ J. Thomas A. Sohrweide, PE, PTOE Date: Lic. No.: 20943 Reviewed by: J~K!~ ~~i7 W~ s~ao f o¢ Date Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 r~f~ Executive Summary The City of Eagan has received a proposal to develop the Diamond T Ranch area in the southern portion of Eagan located on the west side of Pilot Knob Road between Cliff Road and the south city limits. The development is also planned to connect to Pilot Knob Road on the east and Wellington Way on the west. This study was conducted to determine the impact of the proposed development on existing roadways and the proposed intersection with Pilot Knob Road. It is estimated the proposed development will generate 835 vehicle trips per day. Of those trips, 210 trips will be added onto the existing portion of Wellington Way. Additionally, 582 vehicle trips per day will be added onto Wellington Way from adjacent developments as a result of the new connection with Pilot Knob Road. The existing homes on Wellington Way generate 144 trips per day. Therefore, we estimate the proposed development and the extension of Wellington Way will generate 792 new trips and 936 total trips daily onto the existing portion of Wellington Way. The development's intersection with Pilot Knob Road was analyzed to determine the impact of the proposed development. The analysis shows the proposed intersection of Wellington Way and Pilot Knob Road will operate adequately with the addition of the new development traffic and the redistributed traffic due to the extension of Wellington Way. Assuming the proposed intersection operates as a unsignalized, one-way stop control on Wellington Way with free flowing traffic on Pilot Knob Road, the intersection operates at a LOS "A" for the AM and PM peak hour. Although the eastbound left turn movement would operate at LOS "F", this is not unusual during peak hours at a stop controlled intersection. It is anticipated the trips from the proposed development will not significantly impact the neighborhood .roadways. to the west of the development due to the existing trips that will now be redistributed onto Wellington Way. The traffic increase on Wellington Way is within the limits of what is typically defined as a local residential street. i Diamond T Ranch Traffic Study A-EAGAN0411.00 Eagan, Minnesota Table of Contents Certification Page Executive Summary Table of Contents Page 1.0 Introduction .............................................................................................................1 2.0 Data Collection ........................................................................................................1 3.0 Analysis ...................................................................................................................1 3.1 Trip Generation .................................................................................................2 3.2 Trip Distribution 2 3.3 Capacity Analysis 2 3.4 Additional Neighborhood Concerns 3 4.0 Summary ..................................................................................................................3 List of Figures Figure 1 - Proposed Development Figure 2 - AM Peak Hour Traffic Volumes Figure 3 - PM Peak Hour Traffic Volumes Figure 4 - Daily Traffic Volumes List of Appendices Appendix A Traffic Count Data Appendix B Capacity Analysis SEH is a registered trademark of Short Elliott Hendrickson Inc. Diamond T Ranch Traffic Study A-EAGAN0411.00 Eagan, Minnesota Page i OF May 13, 2004 i. . Diamond T Ranch Traffic Study Prepared for Eagan, Minnesota 1.0 Introduction The City of Eagan has received a proposal to develop the Diamond T Ranch area in the southern portion of Eagan located on the west side of Pilot Knob Road between Cliff Road and the south city limits, as shown in Figure 1. The Steeplechase of Eagan Development calls for 82 townhomes and 37 single- family residential units. Access to the development is also planned to Pilot Knob Road on the east and Wellington Way on the west. This study was conducted to determine the impact of the proposed development on existing roadways and the proposed intersection with Pilot Knob Road. 2.0 Data Collection The proposed development will have ingress and egress via the intersections of Wellington Way/Pilot Knob Road, Sherwood Way/Johnny Cake Ridge Road, and several intersections to the north. To analyze the impact of the proposed development on the existing area, peak hour traffic count data was obtained for the following intersections: • Sherwood Way/Johnny Cake Ridge Road • Pilot Knob Road/Cliff Road • Thomas Lake Road-Stonecliff Drive/Cliff Road Turning movement traffic counts were conducted at Sherwood Way/Johnny Cake Ridge Road on April 28, 2003 and at Pilot Knob Road/Cliff Road on April 29, 2003 during the AM and PM peak hours. Turning movement counts conducted on August 9, 2001 for the AM and PM peak hours at Thomas Lake Road-Stonecliff Drive/Cliff Road were obtained from Dakota County. This traffic count data is included in Appendix A. 3.0 Analysis To analyze the impact of a development on an existing street system, the amount of traffic to be generated from the development needs to be determined. The analysis is then conducted for the AM and PM peak hours of the surrounding road system. A-EAGAN0411.00 Page 1 3.1 Trip Generation The 7d' Edition of the Institute of Transportation and Engineers Trip Generation Manual is the recognized source for estimating. the amount of traffic to be produced by a particular type of development. This manual indicates single-family residential homes generate approximately 9.57 trips *^^sp~ dap: g s the AM hoax, and 1 01 trips during the FM per. day, o n,-75 v ez- =-"'T erg` a peak hour. It also indicates residential condominiums/townhouses generate approximately 5.86 trips per day,, 0.44 trips during the AM peak hour, and 0.52 trips during the PM peak hour. Therefore, it is estimated the proposed development will generate 835 trips per day, 64 trips during the AM peak hour (13 trips into the development, 51 trips out of the development), and 81 trips (53 in, 28 out) during the PM peak hour. 3.2 Trip Distribution The traffic volumes generated by the proposed development then need to be distributed to the surrounding street system. Based on the existing turning movements during the peak hour periods, we estimate approximately 75 percent (625 vehicle trips daily) of the development traffic will enter/exit east to Pilot Knob Road and 25 percent (210 vehicle trips daily) will access to and from the west via Wellington Way and Sherwood Way and the north via several different intersections. The proposed development will generate approximately 17 trips (4 entering, 13 exiting) during the AM peak, 21 trips (14 entering, 7 exiting) during the PM peak, and 210 trips (105 entering, 105 exiting) daily on the existing portion of Wellington Way. In addition to the new development, it is believed traffic from surrounding developments will use the new connection with Pilot Knob Road as ingress and egress. An estimated area of influence from Westminster Circle to the north and Norwood Drive to the west will contribute redirected trips to and from Pilot Knob Road via Wellington Way. It is anticipated that 57 trips (41 entering, 16 trips exiting) will be redistributed onto Wellington Way during the AM peak and 77 trips (30 trips entering, 47 trips exiting) during the PM peak. The new access will generate an estimated 582 redistributed trips (291 entering, 291 exiting) daily. The existing homes on Wellington Way, which generate approximately 144 trips per day, will also be able to access Pilot Knob Road. Therefore, we estimate the proposed development and the extension of Wellington Way will generate 792 new trips and 936 total trips daily onto the existing portion of Wellington Way. This volume of traffic is consistent with a local residential street. The existing turning movement counts were also used to distribute the anticipated traffic volumes. The proposed development, redistributed, and existing traffic volumes are shown for the AM peak, PM peak, and daily volumes in Figures 2, 3 and 4, respectively. 3.3 Capacity Analysis Capacity analysis is a measure of traffic flow. It uses traffic volumes and operating conditions to determine a level of service (LOS). The levels of service range from "A" to "F', with "A" being free flow, minimal delay Diamond T Ranch Traffic Study _ A-EAGAN0411,00 Eagan, Minnesota / Page 2 conditions, and "F' being forced/stopped flow conditions with significant delay. Typically in the metropolitan area, intersection levels of service of "D" and "E" are acceptable during the AM and PM peak hours. Of concern for this development is how the intersection with Pilot Knob Road will operate. Assuming the proposed intersection operates as an unsigna , one-way sop contrbl on Weltzigm Way with ft= flowing traffic on Pilot Knob Road, the intersection operates at a LOS "A" for the AM and PM peak hour. The intersection experiences 1.2 seconds of delay per vehicle during the AM peak and 2.8 seconds of delay per vehicle during the PM peak. However, the eastbound left turn movement exiting the development will operate at LOS 'F', with a delay of 32.9 seconds/vehicle during the AM peak and 90.7 seconds/vehicles during the PM peak This is not unusual during peak hours at a stop controlled intersection- The capacity analysis outputs are included in the Appendix B. 3.4 Additional Neighborhood Concerns There may be some concern on the part of the neighborhood to the west as to the traffic the proposed development will add to the existing roadways. It is our estimation that the anticipated trips from the proposed development will not significantly impact the neighborhood roadways to the west of the development. The anticipated 25 percent distribution of new trips to the west and north will be essentially canceled out by the redistributed trips from adjacent existing developments onto Wellington Way, thus creating equal or lesser amounts of traffic to the west. Additionally, the neighborhood may be concerned that the extension of Wellington Way may attract cut-through traffic from the boundary streets. With the existing conditions of no development to the immediate south of the study area and good traffic carrying capacity on the boundary streets, the potential to "cut-through" the neighborhood does not appear high. 4.0 Summary The analysis shows the proposed intersection of Wellington Way and Pilot Knob Road will operate adequately with the addition of the new development traffic and the redistributed traffic due to the extension of Wellington Way. It is consistent with two-waylone-way *stop controlled intersections that left turning vehicles from the minor street at an intersection may experience greater delays than other vehicles at the intersection. The analysis for the intersection shows this holds true for the proposed Wellington Way/Pilot Knob Road intersection. However, due to the low number of left turning vehicles off of Wellington Way onto Pilot Knob Road, the intersection will continue to perform at an adequate level of service during the peak hours. It is our estimation that the anticipated trips from the proposed development will not significantly impact the neighborhood roadways to the west of the development due to the existing trips that will now be redistributed onto Wellington Way. We anticipate the proposed development and the extension of Wellington Way will generate 792 new trips and 936 total trips daily onto the existing portion of Wellington Way. The traffic increase on Wellington Way is within the limits of what is typically defined as a local residential street Diamond T Ranch Traffic Study A-EAGAN0411.00 Eagan, Minnesota / j~ Page 3 List of Figures Figure 1- Proposed Development Figure 2 - AM Peak Hour Traffic Volumes Figure 3 - PM Peak Hour Traffic Volumes Figure 4 - Daily Traffic Volumes Ce~.SOny_ y M[K{iL 1` F t~~~ ~3 shy.; - ~-N.' i l ~a:~ - + 1v>•w 1~ ~g Cirlsnnike- -H, A V`•G~ 4KY,[c+f`~ _ 'r ® ,Z:rl{~ -Ar~u^ifYU.. _ ..r ~ L~ ~ • C 1`' ♦s~- k: L^Jildemess Fiun - - V, IV, .6 Z- ?ate ri - rs •-1. ~ ~~r ip~ ~ 1.-f z -+punbe'?- ; ~ z • ,ckc q~! it{c~►- - .r~,;. ti.. _ __,!1 --2•~. .1Y~..R z _6; 11 Ce e ~:r L 1• rr~'y y~ % - I - - cl,l ' r l t , C. ti L r astj,Tr..~ i rr~u•. t~ e • A ~h ~'ds t'l 1, } F ~i- ~T Ali - w1`r . ' 1a. •F- ' ! S J s-Vt: r m "1_• Cam / •.,,i ' ♦ ~ < _ ~ ~ 1 ! • , ' ~ `-_".5 o-~ay ~~1I~ F- ebd 7 ~ r ~ ¢ f rc ti'. J' ~ v t S1 aVi _ Y c~ r ~~'.bi+_ ~..~4~' 11' ~ ~ ~~.i ~~g j++gyy9 '~y { A~ -vt. ~ ` S'• I I,t~ ~ ~ r. ~h~rt' yt { cy ~ f .'S(~ ` _ a r` _c r~ 0 J r. - ~r. .ry o,~-•-- yw u+ v p;_ A.r +t'-' ~ - J • S. 1 a rl 31A w' ~ /dChT' r7 t D a i' 1 j j r•, [ 1 Tti - •r!9•• ] i-1r`~, i. FIt+12*c•~ zo- !C L T. a .JI er ++t{{~. a 4 +a t.++..1 4+. JaTt~' r ! -rr r - 'Cd Qne1 ee 'L{~• 7 1, R • _ • ,~~i t ' 1-s a -0 `s ~ ~ _ D~ L'A'Y" •~.'~~me ~ $ v = a: y_ r Rio u'rDd a ~ J-;~:•~~t •-.,~V'JC,lir~lnn`~/E~f ~{r~ ~ ""~-d 'i+.~ 1+ ~ _,7 __7 ' t 4 • w cy der `..I ti. - r \t' _ > s s~ r _ 7` .c v~` ~a'Sn n•.ond 3. v 9h t...1 J,~ J 4 s s~ Y ~ rM1 _ ' x i'c eel s . _ _ •F I } L 42 t Gam.,- S r+ a r T:9 T. alle 125 + Y t a ►d i - r ~ . ~ ~.T : D - ~ ~r: 4 c , i D • I .'t ~ Q ~ _11 - r t"' ~.`.12~1h A. r ~c-+. a _i S - • 5- ~ 1 r JD ~ c - '`i.~1~. - L-{(` r.~ Fie i~a _ e FT c 1. i 1 yi..: _;••i ~ ~7~ J..~ /V Y Y D _ <y1 r !r S _ T~'1" ~'7•?as. ~l ~ _l r~ •~nn. ' ~ a~ t"'ip~/+`~~2j/ i ,I. ,.t;~~.i~;Dnv-...~E ~ J vtiyE ~ ~ r- t i~3i t sE m~,r%~`' m~ - r ~tiK..C. ~ - a 1. 4'i~Y'i• ~ .~.L~•~ t - ~Ci~~~i; ~12Btff:n_ y1_ ~1... - Development Location ST. PAUL. MN SS1 10 PHONE: (651) 49D-20 • • T Ranch Development Eagan, FAX' (651) 49D-21 So WATTS: 900-325-20155 Minnesota i t &7/- 1/20/- t+ 10/12/- ® 3122/- Wellington Way/§herwood Way Intersection T E• ,rte V~r F i -/-/416 20/19/- 41 5/11/- -/-/1840 18/31 QI o Wellington Way/Pilot Knob Road 2 Intersection a 0 o • o Legend m ® Proposed Road Proposed Redistributed Existing 0 Develo Traffic w Q New Development T ffiC W Intersection v m° 3535VADNAISCENTERDR. AEAGAM1~~4110D Peak Hour Traffic Volumes Figure Je 5T. PAUL, E: (MN 5511D = = a ~ P,DNE:OSI) 490-2DDD Diamond T Ranch Development o p FAX %51) 490-2150 2 O Z! WATTS:8Wr25-2DSS Eagan, Minnesota Tui ° L www ehin.wm - l i t 1/23/- N 3/14/- f 4 6126/- r ;r - ' L- 11/191- WelGngion Way/Sherwood Way - Intersecti6h r. I 21 /21 441425 Y i y 11/12/- 1 t X 19/35/- 44565 10/211- -3 ~ s 9 Q Wellington Way/Pilot Knob Road a Intersection 8 Legend ® Proposed Road Proposed ~ Development Redistributed Existing New Development Traffic Traffic tQ m Intersection 3M VADNAIS CENTER DR. ENO ak Hour Traffic Volumes E ST. PAUL. UN SS 110 AE AGAN0411.00 Figure p ~ ,W)4 MO Diamond T Ranch Development ° SEH whbcAm20~ Eagan, Minnesota 3 t 21/171/- 21/171/-. 4 r 83/192/-1 H :r 84/192/- Wellington Way/Shenvood Way' lntersecfion..' - • r. f 6'~;~ y w ` r _ o .a 167/134/- t 167/134/- J 41 210/582/144 146/243/- ) o~ 146/243/- o Wellington Way Wellington WaylPilot Knob Road o Intersection `9 - 0 0 Legend ® Proposed Road Proposed Redistributed Existing Q New Development Development Traffic o ® Irrterseotion c N m° 3535VADNAISCENT'ERDR. FILE NO. aily Traffic Volumes E 1 J ST. FAX css1PAU-) MN .so-215o 55110 Figure 0 NONE: (6 651,4950 Diamond T Ranch Development o Fax q. C3 sEH ~TSro3~2D55 E Eagan, Minnesota Y ' Appendix A Traffic Count Data f 0 C O OQ Q •00p. d •oN eo nMcbN nNIQQ co NO N tf~Qco co -ON c0 •Omcorl ONO•Nv - O Cl) r-NNc7NNO N -C14 n NN ^N co M ti 0 O O O 0 0 0 0 0 O O O O O O O ~ Q d D O O 00000 C> O 0.s Q r- - Y co d y0 0000 00000 DO O 00000 00000 000 U p p m C D N ~ COQ 0 r 0000 00000 Do 0 00000 00000 coo O N 0 0 O d w c 20000 00000 00 0 00000 00000 coo 00 E ~ O Z ~p Z 0000 00000 00 0 00000 00000 000 C CD J - 6 C5 a) m cc; CD - u-05cn a. ap r,nv NQ•OcoC 07 Q nMMn LAPNNcU o N O •O •on.oQ8 r-cor,rni07 rN Q O Z"c> a00•R n m o0o0 00000 00 0 0-00- 00000 -o m ^00 a y m~ ma0 L O~-NC7 pNNc"7 f, NN Q nOn0 OQnQr) 40~A rfi U = O ui fV C C C U O OZ L ONP OiP V &I CO Lo 2 Sdtf, MF OonS 1ON ~ Cc7 CD r ^ P Q m O 0000 00000 O•- 00000 00000 -O m - O O -a Q 6 PNC(> 7 V ONN•O nc> NhdnS QQOPU) rN C Cl) O a` ~ 0000 00000 00 0 00000 00000 000 m o0 a g Ont~~ n~nca~ OP P ncoco~N P'O'T0F4 gcqa i- m c LO Cf) oao0 00000 00 0 00000 00000 coo L C O r ONmN 0.NO-nn rnQ - con co l!0 00•0 o-N rNMQ J Q c D Qn M Oto OM i>0 Q 0LOp con 0 OP c7mn W N O, Mc()P D^~c•7cq c+>Q co co V OOQ ^-.-~c7 Q Q O C O o 0 0 O O O O O 00 O cocoa 00000 000 O O d 0 (D xa° t ooOo 00000 00 0 00000 o0ro•-.o •OQN t O C C !n o' c OZS O 2 OM•O? pQ.p 00 ON oo ['~41P QQ cD •O co Mto .:cli tOtfJO Ot()M~ MQ W 1~~PCfl UDD• -Q N9! O- 0 t J 0---N MNN~CO •--M Q CN~O•-0 6700/001 0.P0. a) a) z m ~U 2 E 2Q¢ p Q QQ p QQ p aaaa aaaa o oL a EL OONr- OO0 rn r pu)p u~r rnOLO r U0 C C t: LL. el) 17 06 C CO y O 6 0 000 O O coo 0 0 0 0 O Q r- 0 0) ¢-w - 8`V 0 a o ,o In 0 c o CO o CD L U) Q o O O 1 05 Q Q `L corms 00 O 0 ' p p m o o L 00 o O ' COQ c O L co .0 co O N a c W 00 O 0 m m m ~ O Q co o p Z 00 O C O' ' ZU... m Ito) CD m co m , = co U-U)co0- cd Q go $ P~ Q 0 O o0 0 0 00 0 0 0 c c a 0 = I~ N N N P^ N O C p C V =OZ L ~~NO- G Q 00 O 00 O 0000 J G t7 0 cn i~ O O O ~ !2 O p O O n O Q c O Q ~ o G y 00 O O 00 O O O c d , ~ O p IN c~ P N CC) m3 E.,. A 2 00 0 0 00 0 0 0 r.,$ co co cq CO J ~Q N ~N S 'T C14 C n n Q n O O O p Q 5 cNq ev r co ~ O O ~ O 0 00 O O p 00 O '0 CD a o a c c~ a c Y Q O O a 00 O O d N 0 co o 0 v E _ `p u, to Q c 0ao to •O 0 C 0 C RIZcfltp N LO N o P N0 O 2 CC) O g U,N Q ~ m LV ~ .p E o O E O O m L m ` m ` E 2°2Em~E°9E° LL uEmcE° o~r2a 5 o ? 2 c? a O = >a >Yo Y = Q>d=>Y a- a a a A' OP OO 8 NtO'- Cmr tnPmP2 ,o (L C O ran Pn 2 M R NM trO n NPrn NCCO N p N-0 -0m taP rq -0 NOnOPN eDPm„~ P t- r U 05 an U~NMn NQ P PQPON n2NOpO O ~O t-co O O^ ^Q~ NP N ti")CaP(QV mn NCV RNP ~ N QL1. ~ r r r- N M O N O 0 0 0 0 0 0 0 0 0 00 0 0-00- - 0 0 Moog O O G c pp, OO ~j 0_ O N C p L OQNN m -0NN~ co- ht NtTiQ NO Q-0 StC')N P-0 'Cr r 4-~ C r N N N Q. O 7 OMOM :O t~Mn c7.0 P O?NMPt~ My mnr- CD a) ,a O rte- ^.N ^ mnP~ CO -0 Q wON V Q r04 N-0 - ct$ U 0 CO z r r r r p z Q l m O P UQ m N N Q n -0 P V O P M co P 0 O Cl> co (m m -N N r NMP N'- Q p4 V) V N MNMQn r.. cc J Q U- U) ~ CL Q pNp.. r ~ P s m o O O ~O N C7 to P O V 4 Ne~"i t-0r1 Q Q;; 'w MN tC) ~cr O 0 ~ Q O Q Cl) Hoooo 00000 00 0 00000 00000 000 a 0 0 °o c 0- W p 0 p C0 ~N0 n Q ~PPN Qe`M') n ~NNt~m NNN - P C40 Lo i.. t C O z O QMao r P N P P eO PN~O t, e~Rn NCOf- Q n N n -0ON P m O Sn CO P r 117 P co co N NNto N MMMN N- Q M N NNON m C uti m ~Nco 0 Q~ N ~~n SCl co VV) NMCl>)NN a.ptti c - J m p,0 nNN -0N.p OQ -0 NM Q N NP Qa CO P C Qp N MNOON-0 t~ N M-0V N~ NNNC N ~j> y Qt- r-r r N G O O O O 0 0 0 0 0 0 0 O O O O O O O O O O O 000 O G U "D CA- 13 C d C O 7 O - o otf)P C nr Q M o MnM N co P co a a C iw C' 0 .AN C "'r NNn NN Q •'-Q r Q N?tV L_ V 7 O Q-0Q P NtfJ0.0 t~M N co Nc5NUo NnQ O MMM tL`- ^nco Pr-rrQN co NN O. On.- m Nn cv-RtN O~jQ O co O cc O ~N O Q N N P M N z r, co - 0 ~ o r, 0. MAO 10 N tj -0vOm O Ma N N t~ Q O -0 n P P o MNm .0Q m a0 a M an M Qm O mN Nm N ~ N c rN` Q r N N N N O N y 0 0 0 0 0 0 0 0 0 00 O 00000 00000 000 00 O c d cc C ,Q O 00-0-0 ~nNrQ ON N nO t~N m MC7N N W N 0~ m r ,-rQ rr N 0Cl) t')Q Mvvt~U') CO (6 Y ` LY r 7 = Oy N 7 Oa-n Q PmNM ~N pQNaD NNS N-0 P N.- -M V d L ,_NQ-0 NMQmN N O PCV ~NtO NNCV nm O0-t~ O Y OOCC QMM~N aM P 0c~0Qt~ PPP0, Q ccs O J r r r r r~..++ r m Cc aeae a.0Z 22 3 2222t B p ooaaa O r0in o o 02 _E ~QQ p 4000 p QQ 82 ~ NONE N S=c~ia~ ~tn 2 CL OO0 S R ~ C O ~Y ~ LLM? ..n IF g~ ~Q D oo Boos o0 00°00 ocoo p QCLw C' [C o P Q P i" co C U co co LF) O-0 P N NP NG cc Q O O 0 C\1 0 H 0 O N N X00 ~C C O O N~ ~o !O N~ aO~tN ~Q O NN NN w P, v E E O ~ ca OCZ z0t m OQ co ,0C d O LO 0 -to 8 (D mcc$ CD m LO .r- V 'u= co c) Co J 9 o ao o ~co 0 0 y 00 O 0 00 O m o 0 o c a N c G = tf1 Q N N t°^) a 6r ° N O Y t C ^ N p N 0 V CL P P N N a Q Q MAD co U) to q to V J M 8 ~ N co O O ^ O 15 0~ TT -0 0~ Q co N N m m n co SO O O O O O O 00 O C C 'O a 'C LOr p N P P Q O P .Q .C tf! L :n C V~ 2 PQ e^ry NN CL a a J N P 9 P O N m 9 P O F, N C-1) R! M M `O N M; ~ P ``o C o 0 O O O O O O O O O a m a ° a ° 0 C a 0 a. LO O %'i c ci CL 0~ Lc) - Y c ? Q O 07 7 O ° l7 O: N N ° c7 P N 2 r P^ N N O P^ N 0V) C'4 P 'o L iL CL Q ~N t Q ~ t7Qn~ ~ Q.- Q ~ OQ" J c p E O O E O r. m O o m C~2 m p- m o LL m V CD O C m 0 LL 7 U U L E U 0 j U L E- V t 5 m O 0)° O Of O ti 0 O m N Y m m m Y ¢ a c a a a APR. 19. ZUU4 b : t6Am UALUJA W ILRn uzr i zu4ool r j a i 11 V, JVJT DAKOTA COUNTY TRANSPORTATION TRAFFIC ration: CSAH 32 & Thomas WStoned'1ff Fife Name : Csah 32 & Thomas Lake Dr AM 08-09-01 'T'hursday Site Code : 08090101 ~L. 06:38 to 08:30 Start Date : 08109/2001 rather. PC, nice, 70F Page No :1 Groupit Printed- Unt tithed Thomas Lake Ad CSAH 32 Om Rd Stonec1Nt Dr AH 32 CGB Rd Southbound Westbound Northbound Eastbound . In in, I I Pod I Assn Time left Ttuo Rlph Ped App. Leh lilt l-h h t s Tool u h 1 s Total uq h t s Total u h 1 s Totai Total f 4ttOr 1.0 1.0 1.0 1. 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.D 1.D 1.0 06:30 3 0 5 0 8 2 39 5 1 4 8 3 2 0 1 5 28 6 3 42 110 06:45 A 1 9 16 0 76 6 2 84 6 2 0 0 8 6 42 4 0 62 160 oral 7 t 14 2 24 2 115 11 3 131 14. 5 2 D 21 11 70 10 3 94 270 07:00 3 0 6 0 9 1 70 3 5 79 3 3 1 0 7 4 48 5 0 57 152 67:15 5 0 10 0 75 1 74 2 2 79 6 2 1 0 9 4 53 2 3 62 165 07.30 5 3 8 0 16 2 93 5 0 100 2 2 0 0 A 9 61 4 0 74 194 07:45 B 0 7 D 13 0 90 10 0 10D 6 3 3 0 12 12 57 3 1 73 198 Total 19 3 31 ' 0 53 4 327 20 7 358 r17 10 5 0 32 29 219 14 4 266 709 08:00 7 0 5 0 12 8 75 5 0 86 5 2 7 0 14 6 53 4 1 64 178 08:15 4 2 6 0 12 2 77 10 0 89 10 0 3 0 13 A 92 2 0 68 192 Grwd 37 a 56 2 101 14 594 46 10 654 46 17 17 0 8D SO 404 30 8 492 1337 Total Appmh % 36.6 5.9 55,4 2.0 2.1 a9.5 &0 1.5 574 21.3 21.3 0.0 10.2 82.1 8.1 1.6 Total % 2.8 *0.4 42 0.1 7.8 t.0 "Al 3.4 0.7 49.7 3.4 1.3 1.3 0.0 6.0 3.7 30.2 2.2 0.6 35.6 Ott Total 113 1 , 214 - 5¢ 3 ~qM TTrot fi g 2 Lot trf 1 ` e Nosh e s WW2Wi r MEW AM r QJ 00 d T r Left 8 Rt hR Psdr 461 171 171 0 ® -58DO Total AM 19. ZUU4 b:SMM VAKVIA VV t&AAD ur,rt "JJcuairisj DAKOTA COUNTY TRANSPORTATION TRAFFIC File Name : Csah 32 & Thomas Lake Dr AM A4-4 (IAL( Site Code : 08090101 Start Date :08109/2001 Page No :2 CSAH 32 09t Rd Stonecliff Dr csrH 32 crdt Rd Southbound Westbound :tart Time it ' 1 Pod ~►Pp left It Ped ~ tsg m FV Ped App. Loft Tt1r0 iph Ped App Int 11 Wi9d tic h t s Total h It t Total h t 5 Totst h t 5 7otat Total k Hour From 06.30 to 08:1 - Peak 1 of 1 - arseclion 07:3D- Volume 22 5 26 0 53 10 335 30 0 375 23 7 13 0 49 31 233 13 2 278 750 Percent 41.5 2.4 48.1 0.0 27 W3 8.0 0.0 534 16.3 302 0.0 11.1 93A 4.7 0.7 Volume 22 5 24 0 . 53 10 335 30 0 375 23 7 13 0 43 31 233 13 2 279 750 Voktms a 0 7 0 13 0 90 10 0 100 6 3 3 0 12 12 57 3 1 73 188 Peak 0.847 FsAW Kgh IM. 0730 0730 08:00 07:30 votuone 5 3 a 0 16 2 33 5 0 100 5 2 7 0 1a 9 81 4 0 74 Peak 0.828 0.938 0.768 "43 Facer Thum" Lam Hd CM in TOW ® 53 =1213 26 51 - 0 hup s~ 4 1 Z T do -4 L-► r-= C € N Q AM =AM ~ n s nl IJt1/tdhd a Ll 61 +1 T r Left h 23 T 13 0 Out In root? sionecliff or /867~ APR. 19. 2004 6:bgAM VAEVIA W 1KARb urn 4060djjL41 11 V..7V,~ DAKOTA COUNTY HIGHWAY DEPARTMENT ► -^ation: CSAH 32 & Thomas Lake/Stonectf TRAFFIC File Name : Csah 32 & Thomas Lake Dr PM 08-13-01 Monday Site Code :08130102 Time: 15:30 to 19:30 Start Date : 08/1312MI Weather. Sunny, nice, 80F Page :1 R7 MAHA~2 Cliff Grou Pruned: LinsNhad A Stonediff Dr CSAH 32 Cliff 0 Southbound Westbound _ Northbound _ Eawbo.-uM Start Time La(1 Thtoa Alyhl T L Lad Right Total Thg R ght ~ Left h Rlyht Tot~el Total FWIW 1.0 1.0 1.0 1.0 1.0 to i.0 1.0 1A 1.01.01 15.30 12 1 8 19 2 61 - 70 9 3 3 16 12 99 5 116 220 15:05 11 2 12 25 6 71 11 88 8 AN, 107 6 131 252 :1.06 t 8 14 3 6 23 30 11 ' 20 472 ola 23 3 1 B' 44 1 8 132 1 1 16. 7 1 1 9 6 66 11 83 1 1 1 3 10 110 6 126 J-82 18:15 14 3 7 24 1 72 17 90 7 1 3 11 17 141 6 164 9 180 7 1 12 20 0 73 11 84 5 2 3 10 17 124 5 146 0 16:4S 10 1 7 18 79 6 89 5 3 1 9 17 138 11 166 Total 38 6 27 1 11 290 45 346 1 B 8 33 61 513 2e 642 1052 17:D0 11 0 8 19 5 71 17 93 3 1 5 9 20 143 9 172 293 17:15 15 2 14 31 4 84 22 110 3 2 7 12 16 156 B 180 333 17:30 20 1 10 31 6 77 15 98 4 0 5 9 21 152 10 183 321 17:45 27 4 4 35 4 101 8 113 4 0 2 e 27 131 13 171 325 Total 73 ~ 36 116 19 333 62 414 14 3 19 36 64 W- 40 708 1272 18:00 11 2 10 23 7 82 10 99 4 3 1 8 26 130 15 171 301 18:15 ? 7 11 31 3 67 16 86 7 2 5 14 14 114 6 134 265 GrandToW 5p 25 102 ?,85 48 904 151 1103 S7 18 39 ?14 215 1US 1D0 1860 3382 11.6 83.1 5.s Apprch !G 4 8.8 35.8 q 4.4 MO 13,7 50.0 15.8 342 992 Total % 4.7 0.7 3.0 8,5 1.4 2S.9 4.5 32.8 1.7 0.5 1.2 3.4 6.4 45.0 310 55.3 Out N TOW 38a ZES 666 L121 251 155 High T'"" Lop n a Not91 64 +1 Loft H'qM 57 1ft 9D . iT3 77a 21 ON h TOW Swnwm Or APR 19. 2004 6:59AM DAKUTA UU TKAM DEFT y5C~y111L1 Av, yUy4 r. DAKOTA COUNTY HIGHWAY DEPARTMENT TRAFFIC File Name : Csah 32 $ Thomas Lake Dr PM PH 1Ea1c Site Code :08130102 Start Date :01312001 Page :.2 Thomas Lake Dr CSAH 32 Cliff Rd stonsdiff Dr CSAH 32 Cktt Soumbound Westbound Northbound Eesebound LeR rOh Fight Left T R'Ght Tpota Told -m j startTw* Left ""Oh Flight T~Ot81 LAN Tt' h' FLQtK TotW App. Peak Hour From 15:30 to 18:15 - Pack 1 all tntarseckm 17:15 Volume 73 9 38 120 21 344 55 42D 15 5 15 35 90 569 46 70S 1280 Parcant 60.8 7.5 31.7 5.0 61.9 13.1 42.9 14.3 429 128 80.7 6.5 K0 Irtt. 17:45 17:45 1715 1730 17:15 Volume 27 4 14 35 7 101 22 113 4 3 7 i2 27 156 15 183 333 Peak Factor 0.857 0.929 0.729 0.963 0.961 Out In Tool 150 t r J 7 'bRVA ' T-- 4 L aft Pads g 0 g r8 g`~ North .9 ^ f UMtflf{aa ~ 5 Loi _j 0 4 F Leh ON Pods 1 5 15 0 © 111 Out to oud Stonaeff Dr Appendix B Capacity Analysis Po HCS2000: Unsignalized Intersections Release 4.1d TWO-WAY STOP CONTROL SUMMARY Analyst: MPM :ncy/Co.: SEH mate Performed: 05/11/2004 Analysis Time Period: 7-8 AM Intersection: Wellington Way & Pilot Knob Ro Jurisdiction: Eagan. MN Units: U. S. Customary Analysis Year: 2004 Project ID: AEAGAN0411.00 East/West Street: Wellington Way North/South Street: Pilot Knob Road Intersection Orientation: NS Study period (hrs): 0.25 Vehicle Volumes and Adjustments Major Street: Approach Northbound Southbound Movement 1 2 3 4 5 6 L T R L T R Volume 14 1840 416 10 Peak-Hour Factor, PHF 0.92 0.92 0.92 0.92 Hourly Flow Rate, HFR 15 1999 452 10 Percent Heavy Vehicles 2 Median Type/Storage Undivided / RT Channelized? Lanes 0 2 2 0 Configuration LT T T TR stream Signal? No No Minor Street: Approach Westbound Eastbound Movement 7 8 9 10 11 12 L T R L T R Volume 36 46 Peak Hour Factor, PHF 0.92 0.92 Hourly Flow Rate, HFR 39 49 Percent Heavy Vehicles 2 2 Percent Grade- M 0 0 Flared Approach: Exists?/Storage / No / Lanes 0 0 Configuration LR Delay, Queue Length, and Level of Service Approach NB SB Westbound Eastbound Movement 1 4 7 8 9 10 11 12 Lane Config LT LR v (vph) 15 88 C (m) (vph) 1095 215 v/c 0.01 0.41 95% queue length 0.04 1.86 Control Delay 8.3 32.9 3 A D l Approach Delay 32.9 Approach LOS D HCS2000: Unsignalized Intersections Release 4.1d TWO-WAY STOP CONTROL SUMMARY Analyst: MPM ency/Co.: SEH _ate Performed: 05/11/2004 Analysis Time Period: 4:45 - 5:45 PM Intersection: Wellington Way & Pilot Knob Ro Jurisdiction: Eacran. MN Units: U. S. Customary Analysis Year: Project ID: AEAGAN0411.00 East/West Street: Wellington Way North/South Street: Pilot Knob Road Intersection Orientation: NS Study period (hrs): 0.25 Vehicle Volumes and Adjustments Major Street: Approach Northbound Southbound Movement 1 2 3 4 5 6 L T R L T R Volume 51 565 1425 39 Peak-Hour Factor, PHF 0.92 0.92 0.92 0.92 Hourly Flow Rate, HFR 55 614 1548 42 Percent Heavy Vehicles 2 Median Type/Storage Undivided / RT Channelized? Lanes 0 2 2 0 Configuration LT T T TR ,)stream Signal? No No Minor Street: Approach Westbound Eastbound Movement 7 8 9 10 11 12 L T R L T R. Volume 22 29 Peak Hour Factor, PHF 0.92 0.92 Hourly Flow Rate, HFR 23 31 Percent Heavy Vehicles 2 2 Percent Grade 0 0 Flared Approach:. Exists?/Storage / No / Lanes 0 0 Configuration LR Delay, Queue Length, and Level of Service Approach NB SB Westbound Eastbound Movement 1 4 7 8 9 ! 10 11 12 Lane Config LT LR v (vph) 55 54 C(m) (vph) 409 91 v/c 0.13 0.59 95% queue length 0.46 2.75 Control Delay 15.2 90.7 S C F approach Delay 90.7 Approach LOS F 3: Wellington Way & Pilot Knob Road HCM Unsignalized Intersection Capacity Analysis _J* 4\ t I EgrW EPRW Lane Configurations 0 tT S4 w _ - otzh~ :~'r~~ , .~~-"E' s f• ~ .'G rot r V:..: ..~x,11 ~ S~grront<o) top~ --tF~ese' Grade UI/0 .f 0 0 Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 0.92 FJ~°flor~q ~e 39'~~Or 1:52U00<45?~ . z . ~~~x . a. •r.d'. ~ ~"'~`2c..:-s:..k~.,.s-.e-r+.`~.t ~ ~.at'.~~.~F--Y-§c.l6Yt~R•sw~~ Pedestrians~jWy Walking Speed (fVs) Right turn flare (veh) Median storage veh) pX, platoon unblocked vC1, stage 1 conf vol vCu, unblocked vol 1488 232 463 tC, 2 stage (s) p0 queue free % 65 94 99 Ali ~ne~70ta' • _ ~ ~ $~,ti~682~` 3~~0 f62T ~ a Volume Left 39 15 0 0 0 Yofuffe~, ig cSH 217 1095 1700 1700 1700 Queue Length (ft) 47 1 0 0 0 es : raf+rollDe a (s V- 2 6 40 f# 0' " 4 O E Wow ~•~'~.v .s~'=~.s~.as-~~~v'~.. Lane LOS D A Apr"trach~ P~ Approach LOS D Average Delay 1.2 lnt rseEttoi Cap~c r, ltiliiat.i 9 2 0 ; ~s IGllle eCof Se ice 4 t PAN- : ' r SHORTEMINF-FF51 g / 3: Wellington Way & Pilot Knob Road HCM Unsignalized Intersection Capacity Analysis d Lane Configurations *'t 0 9, ontrof." FreeX WAN N Air Grade s o ~lott?me Uw- 2~ =29 5 °5651425 394'~~ SR 1E ~°=serest: ~ r _ ~..:k~+f.a= _..s~'.:a~:s Peale Hour Factor 0.92 0.92 0.92 0.92 40.92 0.92 Pedestrians Walking Speed (ftls) Pe~ce~i~ Blockages-•,•=~ x~~'~ " • ~ ~ ...s+snx+v.:c ,c z. .•.r~s -,t.`= ~~~.~w'x"w. ~+","•$~..r, ._~e?~~~r.'+4'~~~-ufE~r+~- 5.€,~-~'~- . a Right tum flare (veh) k t. a a.n. --.pia- Median storage veh) _ pX,•platoon unblocked _ x-.+.as tm +w.•.;a C^ '°F." °cs..~ Y '~~E~~';r.~~"g:~~~:.- ' c-o ~•oiu~ae'~ 1988~796~59~-~~ . ~ -`.3-'~~' - vC1, stage 1 conf vol vCu, unblocked vol 1988 796 1591 tC, 2 stage (s) - wim p0 Queue free % 48 90 86 eta ass" 633OF'08-_ ar c•.ti..-"3~ mmzwvm.. ie...+: aiF'FfS-avi::fin.4 it v W e6~,s - ""y~E i~Dlum otaj - - Volume Left 24 55 0 0 0 cSH _ 90 408 1700 1700 1700 Queue Length (ft) 72 12 0 0 s0~.< w ::e .-.y F'.' ~ ~,M.; •.e~s,.. ~ ~ 4 w~F~ .rr~~ # a 'S-nd" E" '6' Lane S F A a r03Ch Dula jS Yz,9J .2 se> 4 re,€. -~2" sf ~~a~ a Approach LOS F try card- taa • Average Delay 2.8 eFsecopaC~}~yyJt~u2ation~ _ 54.2%.. _ IC(Xevetbf Servic:= SHORTEMINF-FF51 ~ NOTICE OF WETLAND CONSERVATION ACT DECISION Name of Applicant: Toll Brothers, Inc. (Steeplechase of Eagan) Application Number: 04121609 Type of Application (check one): ❑ Exemption Decision ❑ No Loss Decision ❑ Replacement Plan Decision ❑ Banking Plan Decision X Wetland Boundary/Type Decision Date of Decision: December 16, 2004 Check One: X Approved 0 Approved with conditions ❑ Denied You are hereby notified that the decision of the Local Government Unit on the above- referenced application was made on the date stated above. NOTE: This decision relates only to wetland boundary and type. It does not relate to wetland replacement application #04051004, a decision on which has not been made. Pursuant to Minn. R. 8420.0250 any appeal of the decision must be commenced by mailing a petition for appeal to the Minnesota Board of Water and Soil Resources within thirty (30) days of the date of the mailing of this Notice. Date of mailing of this Notice: City ofEagan, Minnesota December 16 , 2004 By: Eric Macbeth Water Resources Coordinator Notice of WCA Decision (2004) 93 1 city of eagan PAT GEAGAN MINNESOTA WETLAND CONSERVATION ACT Mayor NOTICE OF APPLICATION FOR IMPACTS <10,000 SQUARE FEET Name of Applicant: Toll Brothers, Inc. Project Name: Steeplechase of Eagan PEGGY CARLSON CYNDEE FIELDS Application Number: 05012102 MIKE MAGUIRE Type of Application (check one): ® Exemption Decision MEG TILLEY ❑ No Loss Decision Council Members ❑ Replacement Plan Decision ❑ Banking Plan Decision THOMAS HEDGES ❑ Wetland Type/Boundary Decision City Administrator Date of Application: January 21, 2005 Location of Project: NE SE 3 27N 23W '/4 '/4 '/4 Sec. Twp. Range Summary of Project: (indicate exemption number per MN Rule 8420.0122, if applicable):Subp. 5- Municipal Center: Incidental Wetlands: Per Technical Evaluation Panel (TEP)'s Findings of Fact (June 3, 2004), application for exemption is made for g jading work associated with lot development and Pond 6 3830 Pilot Knob Road Within non-regulated wetlands surrounding Basins C1, C2, and C3. According to TEP review~-of Eagan, MN 55122-1897 historical aerial photos and a 1992 wetland inventory map, three smaller original wetlands were Phone: 651.675.5000 identified within existing flooded area that includes non-regulated wetlands. Incidental area is identified to include 59,038 square feet 15,538 square feet of which would not be directly Fax: 651.675.5012 impacted by fill or excavation 16,900 square feet of which would be converted to NURP pond, TDD: 651.454.8535 and 26,600 square feet of which would be filled. Application for a wetland replacement plan W04051004) decision for this development is a separate and pending decision by the City. Maintenance Facility: you are hereby notified that the above-referenced application was made to the City of Eagan on 3501 Coachman Point the date stated above. Comments on this application will be accepted until 4:00 p.m. on January 31, 2005. A decision on this matter will be made Februa1y 1, 2005 at 6:30 p.m. at City Council Eagan, MN 55122 Chambers, Eagan City Hall. Contact Eric Macbeth at 651.675.5300 for details or changes to Phone: 651.675.5300 decision-making schedule. Fax: 651.675.5360 TDD: 651.454.8535 7 L~ Januaa 21, 2005 Signature, Date www.cityofeagan.com Eric Macbeth Water Resources Coordinator Name and Title THE LONE OAK TREE The symbol of strength and growth in our community / 0/ r Page 1 of 2 2005 WCA Notice of Application, less than l OK.doc 651+675+5360 07/c1.20W. 08:57 EASON MAINTENCE + CITY HALL DNSTR NO.165 D01 WETLAND CONSERVATION ACT TECHNICAL EVALUATION PANEL (TEP) FINDINGS OF FACT Date: ten[ 3.2004 LOU: City of Ragan County: akota LGU Contact: Eric Macbeth (651) 675-5300 Project l\lame/#, Steeplechase of 1Earin App)ican City of Ea m-a Location f Project; 27 North 23 West SE'/. 33. NE'/. Eagan Dakota Township Range. Section, Qtr. Section, L*Mot* City. County TEP M (and others) who reviewed project: (Checat it V*Md project site) (X) SW $rta" Watson M BWSP- LM ILemm (X) LG Erie Macbetb (X) DNR: NIA Other W Experts present: Others enr. Tall Brothers Development Group, TEP req by. City of Eagan 1. ype of TEP determination requested (check chose rho apply): Delineation X Exemption Determination No-Loss Deterwieation X Replacement Plan 2. ascription of wetland with proposed impact: Wetland Type (Circular 39) Type 2 and 3 . Size of Proposed Impact (tenths of acre) 0.61 acres 3. ave sequencing requirements been addressed? X yes _ no 4. the project consistent with the intent of the comprehensive local water plan and/or the watershed district l lam, the metropolitan surface water management plan and metropolitan groundwater management plan, and focal comprehensive plan and zoning ordinance? Yes (X) No ( ) S. a project will affect the following wetland functions: uxtions Im a NO ]MR Improve Ioodwater Storage X utrient Assimilation X Lediment Entrapment X roundwater Recharge X w Flow Augmentation X esthetics/Recreation X horcland Ancboring X tldlife Habitat X is cries Habitat X e PlanVAnitnal Habitat X omnhercial Uses X 6. or replacement plan or no-loss determinations, are wetland functions maintained at an equal or greater evel? Yes (.X) No ( ) 7. Does Technical Evaluation Panel recommend approval of the activity proposed in item 1.? ) Yes (X) See attacbed commt:ats NO O If no, why? lt. STGN TURES (if MP decision is or a c ensue, note wirb an lerisk and explain on the back of This P%V SWCDR.. rennurlvc {Date) BWSR entntiva (Dote a (Date)DNRRcpresgrtative (DaOC) II Qrofrrd by~8r7ax Watson, Dakota SWCD 1rt 0721/2004 08:57 EAGON MAINTENCE 4 CITY HALL DNSTR NO.165 P02 I )I I Comments The To ieal Evaluation Pancl (TEP) met to review the proposed wetland replacement plan of Toll Brothers' propose residential subdivision; Steeplechase of Eagan on June 3 and July 6, 2004. Due to the complexity of the issues one the parcel and the public controversy of this proposed development, the TEP was requested by the City of Eagan to provide technical recommendations relative to consistency of the plan with Wetland Conservation Act (WCA) Rules. Between June 3.2004 and July 6, 2004 the following occurred: • ne 3'd it was determined that the delineation of the wetland basins C1, C2, and C3 needs to be evaluated ough a historical aerial photo review, soil survey, and other available materials to determine regulated ~vettand and acreage from incidental wetland acres. • titarntly ompensatory mitigation within and around wetland basins Cl, C2 and C3 is unacceptable since it is wetland and WCA Rule explicitly identifies existing wetlands as ineligible for replacement So& ~M=tlon • would be scheduled and held w review historical aerial photographs at Soil and Water District Office. • request to extend WCA decision would be needed from the applicant in order for the City to comply with ime requirements under WCA Rule. If extension request is not provided, and based c» current formation, the application would be denied and process would have to be reinitiated for public notice. A 0 day time extension was requested. by applicant and accepted by the City on June 7, 2004. • ~une 11'" Eric MacBeth (city) Frank Svoboda and Andy Serenberg (applicant's consultants) and PLiav.. IWatson (SWCD) met at SWCD office to review wetland boundaries of Cl, C2 and C3. • runce 17th. 2004 City of Eagan concurred with revised wetland boundaries for C1, C2 and. C3. • I8Ld a revised wetland application was submitted to the City and the City forwarded copies to SWCD ~nd BWSR staff. i uty 6, 2004 a second meeting was hold to review revised application. The revised application included an dditional 950 square feet of wetland fill (Basin C2), a greater buffer and tree protection to Basin B, and Mite wetland replacement for new wetland credits. The TEP recommends approval of the revised Wetland Rcplacoment Plan application dated June 18, 2004 pro4ded the following issues are addressed: • Application for an incidental wetland exemption will need to be submitted to the City of Eagan for grading work associated with lot development and Pond 6 within the non-regulated wetlands surrounding Basin Cl, C2 and C3. • A revised table showing proposed public value credit of al least 26,407 sguam feet will need to be submitted to the City. Existing wetlands are not eligible for wetland replacement, either new wetland credit or public value credit. • The applicant is responsible for at least 26,407 square feet of public value credit either oasite or offshe through a wetland bank. • The applicant is responsible for providing evidence that oitite wetland replacement credits have been secured prior to issuance of a grading permit by the City. I I I Drafted 8yI Brian Watson. Dakota SwCD - - Agenda Information Memo February 1, 2005 Eagan City Council Meeting VII. NEW BUSINESS A. A PLANNED DEVELOPMENT AMENDMENT (THRIFTY CAR RENTAL) ACTIONS TO BE CONSIDERED: To approve (OR direct findings of fact for denial) a Planned Development Amendment to allow outdoor storage of up to 10 cars in the parking lot, for Thrifty Car Rental located at 1964 Rahncliff Court, in the NE'/4 of Section 32. REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ➢ This location is branch of the airport location and is requesting to store up to 10 vehicles onsite in an existing parking lot for the strip center. ➢ The cars are proposed to be stored in front of the office space and in the rear of the building; staff suggests storing the cars in the rear to conform with outdoor storage requirements. Staff suggests that all maintenance be done off site, the applicant proposes to vacuum the vehicles behind the building. ➢ The Advisory Planning Commission held a public hearing on January 25, 2005 for this item and is recommending approval on a split vote. ISSUES: ➢ The APC was not overly concerned with incidental car vacuuming behind the building, the majority of the members were concerned with the precedent the activity would set. ➢ The APC requested information on the Enterprise rental operation located at Duckwood Square. Enterprise added a drive in bay for cleaning and washing their vehicles that is part of their leased space. 60 AY AGENCY ACTION DEADLINE: February 12, 2005 ATTACHMENTS (2): APC Minutes on page &Y- /9 / ~y Planning staff report on pages ~GO throughb City of Eagan Advisory Planning Commission Meeting Minutes January 25, 2005 Page 3 B. Thrifty Car Rental Applicant Name: Kari Backes, Thrifty Car Rental Location.: 1964 Rahncliff Court; Lot 2, Block 3, Rahncliff 2nd Addition Application: Planned Development Amendment A Planned Development Amendment to allow outdoor storage of rental cars. File Number: 32-PA-28-12-04 Planner Cartney introduced this item and highlighted the information presented in the City Staff report dated January 4, 2005. She noted the background and history. Chair Heyl opened the public hearing. Tracey Cagley, Thrifty Car Rental requested that they be allowed to vacuum the cars outdoors onsite, no more than a couple times per week.- There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Planner Cartney explained that a similar operation performs vehicle maintenance in an inside facility. Member Dugan stated by denying the applicant the right to vacuum the vehicles onsite when no inside facility is available, is like denying the business. Chair Heyl stated the need to stay consistent. She asked the applicant if it is possible to clean the cars offsite. Ms. Cagley-stated it is possible to perform vehicle maintenance offsite; however it will be an inconvenience to their customers. Member Bendt stated he is in favor of the applicant being allowed to vacuum onsite due to the proposed location of the activity and the minimal amount of noise produced by a vacuum cleaner. Chair Heyl stated that she didn't disagree with Member Bendt's point but her belief is that Thrifty Car Rental should be treated the same as Enterprise Rental Car. For the City Council's benefit, she further requested that staff research the specifics involved with the Enterprise approval in Duckwood Square. /9~ City of Eagan Advisory Planning Commission Meeting Minutes January 25, 2005 Page 4 Member Bendt moved, Member Dugan seconded a motion to recommend approval of a Planned Development Amendment to allow up to 10 cars to be stored onsite for Thrifty Car Rental; located at 1964 Rahncliff Ct suite 100, Lot 2, Block 3, Rancliff 2nd Addition; in the NE 1/4 of Section 32 subject to the following conditions as amended: 1. The Planned Development Amendment Agreement must be executed and recorded. 2. Storage of the vehicles shall occur on the east side of the building. 3. The total number of vehicles stored onsite shall not exceed 10. 4. The sale of vehicles is prohibited. 5. No flags, balloons, banners, signs, pennants, ribbons, streamers, or whirling devises shall be attached to vehicles. 6. The vehicles stored on the property shall not be utilized for display purposes, nor shall such vehicles have rental information displayed on the windows or any other part of the vehicles. 7. . Occasional vehicle maintenance shall be allowed outdoors onsite. A vote was taken: Aye: Members Matthees, Bendt, and Hansen. Nay: Chair Heyl, Members Chavez, Dugan,_-and Leeder. Motion failed 3-4. Member Leeder moved, Member Chavez seconded a motion to recommend approval of a Planned Development Amendment to allow up to 10 cars to be stored onsite for Thrifty Car Rental; located at 1964 Rahncliff (ft suite 100, Lot 2, Block 3, Rancliff 2nd Addition; in the NE 114 of Section 32 subject to the following conditions: 1. The Planned Development Amendment Agreement must be executed and recorded. 2. Storage of the vehicles shall occur on the east side of the building. 3. The total number of vehicles stored onsite shall not exceed 10. 4. The sale of vehicles is prohibited. 5. No flags, balloons, banners, signs, pennants, ribbons, streamers, or whirling devises shall be attached to vehicles. 6. The vehicles-stored on-the property shall not be utilized for display purposes, nor shall such vehicles have rental information displayed on the windows or any other part of the vehicles: 7. Vehicle maintenance shall occur inside or offsite. A vote was taken: Aye: Chair Heyl, Members Chavez, Leeder, Hansen, and Dugan. Nay: Members Matthees, and Bendt. Motion carried 5-2. PLANNING REPORT CITY OF EAGAN REPORT DATE: January 4, 2005 CASE: 32-PA-28-12-04 APPLICANT: Kari Backes HEARING DATE: January 25, 2005 PROPERTY OWNER: Bolsa West LTD APPLICATION DATE: Dec. 12, 2004 REQUEST: Planned Development Amendment PREPARED BY: Sheila Cartney LOCATION: 1964 Rahncliff Ct Suite 100 COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to allow outdoor storage of up to 10 rental cars in the parking lot for the Thrifty Car Rental that is currently located in the strip center at 1964 Rahncliff Ct suite 100 in the NE '/a of Section 32. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUNDMISTORY In 1988, prior to development, the subject site was zoned Limited Business. The property was rezoned to Planned Development, and the subject site was approved for retail uses. Outdoor storage of rental cars is not specifically designated as a use in the Zoning Ordinance. However, in 1990 a Conditional Use Permit (CUP) was issued for Agency Rent-A-Car located in Yankee Square Shopping Center and in 1992 the Goodyear Service Center located in the Cedar Grove Redevelopment area was approved for a CUP to rent automobiles. In 1996 Jim Cooper's aav Planning Report - Thrifty Auto January 25, 2005 Page 2 Goodyear store located at Duckwood Square received CUP approval for outdoor storage of rental cars and in 1997 Enterprise Car Rental received CUP approval for outdoor storage of up to 10 rental cars, also located at Duckwood Square. EXISTING CONDITIONS The subject site is located within a strip center that is fully developed. The main parking area is located in front of the building with additional parking in the rear. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Target Planned Development Retail Commercial East 1-35E Right-of-way Right-of-way South Bakers Square Planned Development Retail Commercial West Burger King Community Shopping Retail Commercial Center EVALUATION OF REQUEST Proposal - The applicant is requesting approval to store up to 10 cars on site for local rentals. This Thrifty Car Rental is a subdivision of the main airport location. The cars are proposed to be parked behind the building and in front of the building in existing parking areas. Storing cars in front the building is not consistent with City standards for outdoor storage and other similar car rental operations in the City. The applicant also proposes to vacuum the cars behind the building with a portable vacuum. Additional building signage is proposed, on the front and the back of the building. Staff suggests all the cars be stored behind the building and maintenance be done inside the building or offsite. SSignag_e - The applicant is requesting to install two channel letter signs. One sign is proposed to be in the front of the building ( 2'X9.8') and the other sign is proposed on the back of the building (1.5'X5.6'). The proposed signage is consistent with other wall signage on the strip center. Code Requirements - Outdoor storage of rental cars is not specifically addressed in the Zoning Ordinance; therefore Outdoor storage requirements will be used to review this application. a. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when 00/ Planning Report - Thrifty Auto January 25, 2005 Page 3 determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I--2) zoning districts, the enclosure may be detached from the principal building. The outdoor storage area is not proposed within an enclosure, rather an existing parking lot. b. The storage areas shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. Storage of the cars are proposed behind the building and in front of the building. The storage will be in the existing parking lot meeting parking setbacks. c. The outdoor storage area shall be screened from view from the public right-of- way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The cars will be located in the parking lot that is visible from public right-of-way. Additional screening doesn't appear to be necessary in this circumstance. I The storage area shall not interfere with any pedestrian or vehicular movement. As proposed the storage should not interfere with any pedestrian or vehicular movement. e. The storage area shall not take up required parking spaces or landscaping areas. The proposed storage area is an existing parking lot. According to the Site Plan there are 207 parking stalls provided onsite, 154 are required, the applicant is requesting to occupy 10 stalls; the parking requirements are still satisfied with the storage. Landscaping areas are not affected by this proposal. f. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The proposed storage is within a paved parking area. Similar Site - The Enterprise Rent-A-Car located at Duckwood Square is the most similar use as to what is requested with this application and will be used in review of this proposal. Enterprise has a CUP to allow up to 10 cars to be stored onsite. The 10 designated parking stalls are located in the back (south) side of the office space, which are screened by the building. All cleaning and maintenance of the automobiles occur completely within the building, which is a condition of approval. C2 0 a Planning Report - Thrifty Auto January 25, 2005 Page 4 SUMMARY/CONCLUSION The applicant is requesting a Planned Development Amendment to allow outdoor storage of 10 cars in the parking lot of The Crossings of Eagan. Thrifty Car Rental is located in the strip center between the Post Office and Now Care, there currently Thrifty does not have wall signage. This location is a branch of the airport location. The proposal includes storing vehicles in the front of the building which is not consistent with City standards for outdoor storage. Staff suggests all storage should be in the rear of the building. The applicant indicated cars would be vacuumed at the rear of the building by a portable vacuum; staff also suggests that maintenance should only occur inside the building or offsite. Four out of six outdoor storage requirements are met (a, d, e, f); the proposed use is similar to other car rental facilities located in Eagan. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow up to 10 cars to be stored onsite for Thrifty Car Rental; located at 1964 Rahncliff Ct suite 100, Lot 2, Block 3, Rancliff 2nd Addition; in the NE 1/4 of Section 32. If approved the following conditions shall apply: 1. The Planned Development Amendment Agreement must be executed and recorded. 2. Storage of the vehicles shall occur on the east side of the building. 3. The total number of vehicles stored onsite shall not exceed 10. 4. The sale of vehicles is prohibited. 5. No flags, balloons, banners, signs, pennants, ribbons, streamers, or whirling devises shall be attached to vehicles. 6. The vehicles stored on the property shall not be utilized for display purposes, nor shall such vehicles have rental information displayed on the windows or any other part of the vehicles. 7. Vehicle maintenance shall occur inside or offsite. a00 PLANNED DEVELOPMENT AMENDMENT APPLICATION Legal Description of Property: lot 2 block 3 Rahncliff 2nd edition PID# 10-62726-020-03 Address: 1964 Rahncliff Ct. Suite 100 Eagan, MN 55122 Applicant: A. MacFrugal Company DBA Thrifty Car Rental Owner: Bolsa West LTD A. MacFrugal Company DBA Thrifty Car Rental is requesting an amendment to the zoning for the property lot 2 block 3 Rahncliff 2nd edition also known as 1964 Rahncliff Ct. The property is a shopping center named The Crossings of Eagan and is surrounded by Now Care Medical Center, Burger King, Bakers Square, Holiday Inn Express, and Hilton Garden Inn. The current zoning is Planned Development. A. MacFrugal Company DBA Thrifty Car Rental is a franchise of Dollar Thrifty Automotive Group and has been doing business in Minnesota since 1981. We have expanded by opening a location in Eagan. We would like permission to park up to 10 cars in the parking lot. The vehicles will be parked away from the building or behind the building and will not interfere with the public parking for other tenants. While every attempt is made to keep all the vehicles out on rent, it may become necessary to have vehicles parked in the lot overnight. For example, if a customer has a reservation and does not show to pick up the car or a customer returns their vehicle late. We will be cleaning the inside of vehicles behind the building using a portable vacuum which will be stored inside our space. The outside of vehicles will be done off the premises at a local car wash. No gasoline will be stored on the property, we use local gas stations to re-fill gas tanks on rental vehicles. We would also like permission to install two channel letter signs, one on the front of the building (approx 2' by 9.8') and one on the back (approx 1.5' by 5.6') of the building. The design of the signs has been approved by Dollar Thrifty's strict image department and will be professionally installed by Sign*A*Rama. i Eagan Bourd-:ry Location Map Street Centerline Parcel Area Building Footprint c; G ~ ~ ora+S7cG3R ~ Subject Site ° ° a . Ek~ `fir ~ ~ Q Y ,--z ; • { © ~ ~ d LL 0 8 Cs f a' p • ew i2 q3 r ~ G. C. w J \D - ~ •ue ♦eu• v r .1 3' r Q t+ ~ s , 49' m<~a ® e 4r•~. ~ o o o P e ~ f t 9 ~f j ee••.°' ~ to - ~ r>~,. eo ~ g ' - r& a i" P 6 1000 0 1000 2000 Feel Development/Developer: Thrifty Car Rental Application: PD Amendment Case No.: 32-PA-28-12-04 6 Map Prepared using ERSI ArcYew 7.1. Parcel base map data provided 1J by Dakota County Office of GIS and is current as of January 2004. city of eaC,an THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Community Development Dwpartrnent not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Thrift Auto PD Amendment Land Use Map Case No. 32-PA-28-12-0 Zoning Map ru v~~mm ea Jte R-4 J12 PD PD PD Location Current Zoning: D PD Planned Development PD PD D ~ PF PD ro• PD PDr J eg~~ LB ~r PF coo 0 Goo 7200 F..t ~ M Comprehensive Guide Plan ~OmmQ ea. Land Use Map 0 ~d J [AC RC RC o/s Location Current Land Use Designation: RC RC RC Retail Commercial op 4-1 RC ro' 0IS +4. r O/S C pa~P O/S QP ~/\11 Goo 0 Goo 1200 F..t, Parcel base -P W.rm. n preWded.y ~akot 004 L.ndS-y Dep."-.d Jun. 2003. N r. -SX aMta{n.d byCity SfaH Ze *City of Eagan W E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this Information. 5 1 - i I t_ Y ? 1 I L ~ r n j t •:.n~ mcanc.~.n I _ i I i i 1 , I i I t` I • i • i I _ i ~ r I - ao~ z S (r L ^FS {r ~t ~ f " ¢3.t1 ~ ~ t t * ~ ~ } W 41 t f 'ter s ! a<t I R~R F 7 tlL ~4Et ~ +f~ ~ `ti^+hr!!~ T 4 n SS W a i P1 ;4 r~~SPY~ iv T-I I ~ 'C Agenda Information Memo February 1, 2005, Eagan City Council Meeting B. PLANNED DEVELOPMENT AMENDMENT - PEANUT'S PLACE ACTION TO BE CONSIDERED: To approve (OR direct preparation of Findings of Fact for Denial) a Planned Development Amendment to allow overnight boarding of dogs at Peanut's Place, 1248 Town Centre Drive, subject to the conditions in the APC minutes. REQUIRED VOTE FOR APPROVAL: At least three votes FACTS: ➢ Peanut's Place is located in a retail mall at Town Centre Shops and occupies approximately 3,000 sq. ft. ➢ The 2002 PD approval for the dog daycare does not allow overnight boarding ➢ Initially, nine new kennels will be constructed within the facility. Four additional kennels are planned for future construction if necessary. ➢ A security system will be installed. ➢ Peanut's Place proposes overnight boarding of up to 20 dogs. The daycare currently serves between 15 and 25 dogs daily. The PD limits the total number of dogs at the facility to 35. ➢ Weekend office hours would be added to serve the boarding customers. Staff hours would be extended to care for the boarded dogs. The dogs would be kenneled inside the building between 8:00 p.m. and 6:00 a.m. ➢ The Animal Control Officer recently inspected the property and found that with the construction of the new kennels, the accommodations and sanitation are satisfactory for overnight boarding. ➢ The APC held a public hearing on January 25, 2005 and did recommend approval of the amendment, subject to conditions. 60 DAY AGENCY ACTION DEADLINE: February 13, 2005 ISSUES: ➢ The APC requested that more detailed information on the regulations for licensing be provided to the Council. To that end, a copy of the most recent inspection report for Peanut's Place is included in the attachments. This report shows the specific items that must be satisfactory for the license to be issued. ATTACHMENTS (3): January 25, 2005 APC Minutes, page through Staff Report, pages U through 1; W Kennel Licensing Inspection Report, pages= through City of Eagan Advisory Planning Commission Meeting Minutes January 25, 2005 Page 6 8. The premises shall be open for inspection by the City and the City shall have the right to inspect the premises. 9. All signage is subject to City Code requirements. 10. The fenced area behind the building shall be covered by a canvass awning that is an earth tone color that will be complementary to the Town Centre Shops building. 11. The designated bathroom area for the animals shall be cleaned daily. 12. All other terms and conditions of the 2002 Planned Development Amendment shall remain in full force and effect. All voted in favor. Motion carried 7-0. City of Eagan Advisory Planning Commission Meeting Minutes January 25, 2005 Page 5 C. Peanut's Place, Inc. Applicant Name: Katie T.LaBrosse, Peanut's Place, Inc. Location.: 1248 Town Centre Drive; Lot 4, Block 1, Town Centre 100 6th Addition Application: Planned Development Amendment A Planned Development Amendment to allow overnight dog boarding. File Number: 15-PA-29-12-04 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 19, 2004. She noted the background and history. Chair Heyl opened the public hearing. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Member Chavez asked the applicant to describe the proposed security system. Katie T LaBrosse, Peanut's Place, Inc. stated windows and doorways will be protected by the security system. m Chair Heyl asked for the procedure if problems arise in the future, whether the City has any recourse once the Planned Development Amendment is approved. City Attorney Bob Bauer stated the number of dogs-could be limited now, but changes can not be made in the future, after approval. He stated priority can be placed on the administrative process aftimeof review. It was suggested that the City has authority to annually review the operation via the Kennel License process. Member Chavez moved,_ Member Mathees seconded a motion to recommend approval of a Planned Development Amendment to allow overnight boarding of dogs at Peanut's Place, 1248 Town Centre Drive subject to the following conditions: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office prior to commencing overnight boarding. 2. Overnight boarding of up to 20 dogs is permitted, subject to the construction of additional kennels inside the building. The number of overnight boarding kennels shall not exceed 15. 3. The total number of animals, both daycare and boarded dogs, in the facility at one time shall not exceed 35. 4. Staff hours of operation for boarded animals shall be 6:00 a.m. and 8:00 p.m. every day. 5. Customer service hours shall be 7:00 a.m. to 6:30 p.m. Monday through Friday, 8:00 a.m. to 6:00 p.m. Saturday and 12:00 p.m. to 6:00 p.m. Sunday. 6. A security system shall be installed. 7. The applicant shall maintain a current kennel license. 0 /a PLANNING REPORT CITY OF EAGAN REPORT DATE: January 19, 2005 CASE: 15-PA-29-12-04 APPLICANT: Katie LaBrosse HEARING DATE: January 25, 2005 PROPERTY OWNER: MFC Properties APPLICATION DATE: Dec. 15, 2004 REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudziak LOCATION: 1248 Town Centre Drive COMPREHENSIVE PLAN: SA, Special Area ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to allow overnight dog boarding at Peanut's Place located in the strip center at 1248 Town Centre Drive in the NW '/a of Section 15. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The Town Centre Shops were built in 1988. The portion of the site in question is located at 1248 Town Centre Drive and is zoned PD, Planned Development. Uses within this shopping center are based on the CSC, Community Shopping Center zoning district. A Planned Development Amendment was approved in 2002 allowing the dog daycare within this strip center. The facility opened in May 2003. A kennel license is required. One of the conditions of the PD Amendment pertaining to the dog daycare is that overnight boarding is not allowed. Planning Report - Peanut's Place January 25, 2005 Page 2 EXISTING CONDITIONS Town Center Shops is a strip retail center located off Town Centre Drive and Denmark Avenue. Peanut's Place currently occupies an approximately 3,000 sq. ft. space located on the northeast end of the building, adjacent to the F:y Pet Food Warehouse. The space consists of indoor kennels and two outdoor runs. Approximately 2/3 of the indoor i space is designated as an exercise area for the dogs. Theµ space also has a small retail area, a grooming room, and an office. The outdoor area has a pea gravel surface, which is L washed down daily with a disinfectant solution. Solid waste is collected daily for disposal. Current hours of operation are 7:00 a.m. to 6:30 p.m. Monday through Friday. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Office PD, Planned SA, Special Area Development East Movie Theater PD, Planned SA, Special Area Develo ment South Dakota County CDA PD, Planned SA, Special Area Offices Develo ment West Retail PD, Planned SA, Special Area Develo ment EVALUATION OF REQUEST Proposal - Peanut's Place is proposing to add overnight boarding to their existing dog daycare facility at the Town Centre Shops, Lot 4, Block 1, Town Centre 100 6ch Addition located at 1248 Town Centre Drive. This request proposes to amend the conditions of the existing Planned Development approval which state that overnight boarding is not allowed. Peanut's Place currently cares for 15-25 dogs per day Monday through Friday. The proposed boarding would be for up to 20 dogs per night. The facility is designed to accommodate 35 dogs at one time. According to the applicant, there is a high demand for this service and they need to stay competitive. The daycare dogs alone do not fill up the space, and adding the overnight boarding would "maximize the use of our space and fulfill a need for our customers." Providing the c;213 Planning Report - Peanut's Place January 25, 2005 Page 3 overnight boarding service would help to retain existing daytime customers when they need overnight boarding service. Remodeling - In addition to the existing kennels, the applicant proposes to add nine new kennels beneath an existing countertop inside the building. The new kennels will be 3' deep by 5'10" long by about 4' high. Together with two existing kennels inside the building, this will provide for 11 individual kennels. In some instances dogs can be doubled up in one kennel for the night, such as when one customer has multiple dogs. This may result in more than 11 dogs being boarded at one time. An additional four kennels (3' x 4') may be constructed in the future, but not to exceed a total of 15 kennels or 20 dogs boarded overnight. The applicant's narrative also indicates they plan on installing a security system "for the safety & peace of mind of our boarding customers." No changes to the exterior of the building are proposed. Hours of Operation - The boarded dogs would be kenneled from 8:00 p.m. to 6:00 a.m. A staff member would come at 6:00 a.m. to let the dogs out in the morning. After the daycare dogs go home in the evening, the overnight dogs would be fed and let out again before being kenneled inside for the night by 8:00 p.m. Current hours of operation are 7:00 a.m. to 6:30 p.m., Monday through Friday. Weekend office hours would be added to serve the customers - Saturday from 8:00 a.m. to 6:00 p.m. and Sunday from 12:00 p.m. to 6:00 p.m. Staff hours to care for the boarded animals would be 6:00 a.m. to 8:00 p.m. every day. Animal Control Officer - The City's Animal Control Officer recently conducted an inspection of the facility and found it to be satisfactory. With the construction of new kennels for the overnight boarding, and a limit of 20 boarded dogs, the accommodations and sanitation are satisfactory. Also, there have been no problems with this facility since it opened in 2003. SUMMARY/CONCLUSION Peanut's Place is proposing to add overnight boarding to the current dog daycare facility. The facility is designed for 30-35 dogs and currently cares for 15-25 daycare dogs each day. The proposal would allow up to 20 dogs to be boarded overnight in no more than 15 kennels which would be constructed inside the building. The subject site is located within a commercial zoning district with no residential neighbors. No changes to the exterior of the building are proposed. A security system would be installed. The dogs would be kenneled inside from 8:00 p.m. to 6:00 a.m. Weekend office hours would be added to serve boarding customers. This request proposes to amend the 2002 Planned Development approval which prohibits overnight boarding of animals. The applicant states that adding the overnight boarding would maximize the use of their space and fulfill a need for their customers. a1~ Planning Report - Peanut's Place January 25, 2005 Page 4 ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow overnight boarding of dogs at Peanut's Place, 1248 Town Centre Drive. If approved the following conditions shall apply: I. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office prior to commencing overnight boarding. 2. Overnight boarding of up to 20 dogs is permitted. The number of overnight boarding kennels shall not exceed 15. 3. The total number of animals, both daycare and boarded dogs, in the facility at one time shall not exceed 35. 4. Staff hours of operation for boarded animals shall be 6:00 a.m. and 8:00 p.m. every day. 5. Customer service hours shall be 7:00 a.m. to 6:30 p.m. Monday through Friday, 8:00 a.m. to 6:00 p.m. Saturday and 12:00 p.m. to 6:00 p.m. Sunday. 6. A security system shall be installed. 7. The applicant shall maintain a current kennel license. 8. The premises shall be open for inspection by the City and the City shall have the right to inspect the premises. 9. All signage is subject to City Code requirements. 10. The fenced area behind the building shall be covered by a canvass awning that is an earth tone color that will be complementary to the Town Centre Shops building. 11. The designated bathroom area for the animals shall be cleaned daily. 12. All other terms and conditions of the 2002 Planned Development Amendment shall remain in full force and effect. PEANUT'S PLACE PLANNED DEVELOMENT AMENDMENT PROPOSAL Peanut's Place is a dog daycare and grooming facility located at the northeast corner of the Town Centre Shoppes. We have been in business since March of 2003 and are now caring for 15-25 dogs per day (M-F). We are requesting a revision to our Planned Development Amendment that would allow us to board up to 20 dogs per night because; we have space for 35 dogs per day and we are not meeting that with daycare dogs alone, we need to stay competitive with other daycares in this area and because there is such a high demand for this service. All dogs would be kenneled overnight in the nine permanent kennels that we plan on building underneath an existing countertop as well as using the two runs on the north side of our space. All kennels would be indoor only and nothing on the outside of our space would change. To accommodate our daycare customers our hours will stay the same (M-F, 7am-6:30pm), therefore a staff person would come in at 6am to let the boarding dogs out to "potty", feed them and to prepare for the day. When the last daycare dog has left for the day boarders will be fed and let out one last time before bedtime; all dogs would be in by 8pm. Therefore NO DOGS WILL BE OUTSIDE BETWEEN THE HOURS OF 8PM AND 6AM and because dogs will be kenneled overnight it is not necessary for a staff member to be on site overnight. We would add Saturday office hours from 8am-6pm and Sunday from 12pm- 6pm; the hours for letting dogs in and out would be the same as weekdays (6am-8pm). We would plan on installing a security system for the safety & peace of mind of our boarding customers. This revision to our Planned Development would not have any further impact on surrounding property or city services as we already had approval for this number of dogs in our space, there would be no dogs outside overnight and no person will be on the premises overnight. However, it does allow for us to, maximize the use of our space and fulfill a need for our customers. a Eagan Boundary J Street Centerline Location Map Parcel Area Building Footprint a t°• ` . - - - ° v r- a F r --t -T r 411 Subject Site 45 D, . l/ • f~P J ~ / ~ r l ®B ®®B BOB _ ®.m, L P, 0=2 a=5 .ABP g ° p a "Q a © f W 1000 0 1000 2000 Feet Development/Developer: Peanut's Place Application: Planned Development Amendment Case No.: 15-PA-29-12-04 / Map Prepared using ERSI Arc%Aew 3.1. Parcel base map data provided N by Dakota County Office of GIS and is current as of January 2004. ^ Cl>:v oF czngnn THIS MAP IS INTENDED FOR REFERENCE USE ONLY w + E The City of Eagan and Dakota County do not guarantee the accuracy of this information and are 5 Community Development Departrrent not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Peanut's Place Land Use Map Case No. 15-PA-29-12-04 PI Zoning Map PD Pb L J L- PD L I Current Zoning: PD fsq I P PD PD Planned Development CSC PD PD PD P d CS CSC t PD R 4 CSC PD coo . .00 13.6 F..t Yn L Comprehensive Guide Plan 8A SA SA Land Use Map =A JL SA SA SA KT2 +-.4- SA SA Current Land Use Designation: SA SA A S4 4 ~ F7 SA SA Special Area P SA SA N L ND L XD SA MD SA Sao 0 600 1200 F..t Parch ba.a maP information vido y D unty Land Survey Departmeit hne 2003. N Zoning in o ma on msintafned byCity StaK City of Eagan W E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this information. 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It is unlawful for any person to operate or maintain a kennel without license therefore from the city. Hospitals and clinics operated by licensed veterinarians exclusively for the care and treatment of animals are exempt from these provisions. No license shall be issued to a person or operation of a kennel in a zoning district where such operation is not permitted or otherwise allowed under the zoning chapter of the City Code. Licensing Regulations: _ X Floor is constructed on non-absorbent/non-adsorbent material. _x Floors are clean, sanitary and in good repair. Walls and ceilings are clean, sanitary and in good repair. _ Animal housing is of metal, glass, durable plastic or other durable material. _ C Rooms containing animals are illuminated at least 8 hours a day with sufficient lighting to permit routine cleaning and inspections. x Rooms mechanically ventilated for air exchange. Room temperatures do not endanger animals' health. Odors and organisms do not enter adjacent businesses. X Replacement air preheated so as not to endanger health of animals. SC Utensils used in food preparation and feeding are clean, sanitary and in good repair. IX All animals are kept within the enclosed building. acv; x All animals subject to distemper and infectious hepatitis have proof of inoculation prior to delivery to pet shop by licensed Minnesota veterinarian. Monkeys must have proof of annual tuberculin test. l x There is a separate room for storing janitorial supplies and equipment. Janitor's room has sink with hot and cold running water. Inspected b . Date: Agenda Information Memo February 1, 2005, Eagan City Council Meeting C. PLANNED DEVELOPMENT AMENDMENT - DAKOTA RIDGE, LLC (BEST WESTERN) ACTION TO BE CONSIDERED: To approve (OR direct preparation of Findings of Fact for Denial) a Planned Development Amendment for remodeling of the Best Wester hotel at 3450 Washington Drive, Lots 1 and 2, Block 1, Bicentennial 8th Addition, in the NE'/4 of Section 16, subject to the conditions in the APC minutes. REQUIRED VOTE FOR APPROVAL: At least three votes FACTS: ➢ The hotel was built in 1983. The property is zoned PD, Planned Development. ➢ The three-story hotel has 108 rooms and 3,000 sq. ft. of meeting and banquet space. It is served by two surface parking lots located east and west of the building. ➢ The hotel was recently purchased by Dakota Ridge, LLC, which plans an extensive interior and exterior remodeling of the property. ➢ The hotel will be renamed to Best Western Dakota Ridge. ➢ Proposed exterior building and site modifications include the following: o modifying and updating the roof line - adding a cornice feature and parapet for new signage o repainting the structure o replacing the site lighting and adding accent lighting on the building o installing a new building signage on the highway side of the building and removing the existing pylon sign and the building sign on the east side (resulting in a net decrease in the sq. ft. sign area) ➢ The site is currently platted as two lots and will need to be replatted as a single parcel. ➢ The APC held a public hearing on January 25, 2005 and did recommend approval of the amendment, subject to conditions. 60 DAY AGENCY ACTION DEADLINE: February 13, 2005 ATTACHMENTS (2): January 25, 2005 APC Minutes, page, tlii rrfi_ Staff Report, pages X4 through City of Eagan Advisory Planning Commission Meeting Minutes January 25, 2005 Page 7 D. Dakota Ridge Best Western Applicant Name: Mike Berkopec, Dakota Ridge, LLC Location.: 3450 Washington Drive; Lots 1 & 2, Block 1, Bicentennial Eighth Addition Application: Planned Development Amendment A Planned Development Amendment to modify the signage and building. File Number: 16-PA-30-12-04 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 20, 2005. She noted the background and history. Chair Heyl opened the public hearing. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl stated Member Gladhill raised an issue prior to the meeting regarding the height of the parapet. _ Chair Heyl and Members Leeder and Matthees stated the proposed improvements are significant, the parapet will improve the aesthetics of the-building, and the reduction in one building mounted sign plus the pylon resulted in a reasonable trade-off. Member Hansen moved, Member Bendt seconded a motion to recommend approval of a Planned Development Amendment for femodeiing_and sign modifications to the Best Western hotel at 3450 Washington Drive subject to the'- ollowing conditions: 1. An Amendment to the Planned Development Amendment Agreement shall be executed and~recorded with the Dakota County Recorder's office. 2. The following exhibits are required for the Planned Development Amendment Agreement. • Building Elevations • Site Lighting Plan Signage Plan 3. The property shall be*replatted as a single parcel prior to issuance of any permits for the exfe[flr.improvements to the building, lighting or signage. 4. Parking lot-iigting and-.building mounted lighting shall be shielded and downcast, and the accent building lighting shall be shielded and directed such that the source of light is not visible from off the property. 5. The existing pylon-sign on the northeast corner of the property shall be removed as well as signage on the east side. 6. To improve screening of the trash storage and service area, additional landscaping shall be installed along the south side of the service drive. The new landscaping shall be installed by September 30, 2005. All voted in favor. Motion carried 7-0. ass PLANNING REPORT CITY OF EAGAN REPORT DATE: January 20, 2005 CASE: 19-PA-30-12-04 APPLICANT: Dakota Ridge Best Western HEARING DATE: January 25, 2005 PROPERTY OWNER: Dakota Ridge, LLC APPLICATION DATE: Dec. 15, 2004 REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudziak LOCATION: 3450 Washington Drive COMPREHENSIVE PLAN: SA, Special Area ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment for remodeling of the Best Western hotel at 3450 Washington Drive, Lots 1 and 2, Block 1, Bicentennial 8th Addition, in the NE '/4 of Section 16. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The property was platted in 1982 and the hotel was built in 1983. The subject site is located northwest of the I-35E and Pilot Knob Road intersection and is zoned PD, Planned Development. A Planned Development Agreement was never executed for this property. The hotel was recently purchased by Dakota Ridge, LLC, which plans an extensive remodeling of the property. The proposed remodeling includes both the interior and exterior of the building. C2:1216 Planning Report - Dakota Ridge Best Western January 25, 2005 Page 2 EXISTING CONDITIONS The site is currently developed with a three-. _ ~.A:`s. rr°kAl story hotel and is served by two surface parking ` a lots located east and west of the building. The 171 hotel has 108 rooms and 3,000 sq. ft. of ~r - - - - meeting and banquet space. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning+ Land Use Designation North Restaurant/Office PD, Planned SA, Special Area Development East/Southeast Pilot Knob Road/ I-35E West/Southwest Office PD, Planned SA, Special Area Development EVALUATION OF REOUEST Description of Proposal - Dakota Ridge, LLC is requesting approval of a Planned Development Amendment for remodeling of the Best Western hotel at 3450 Washington Drive. According to the applicant, their goal is to "transform this unique and solid structure into a premier lodging facility in the City of Eagan. We have the best location in the city and through local ownership and direction we can provide a special experience for our guests. The full name of the hotel will be Best Western Dakota Ridge. Proposed changes include repainting the structure, modifying and updating the roof line, replacing the site lighting, adding accent lighting on the building, new signage, and remodeling and updating the rooms. Platting - The site consists of two lots. The two lots are developed as a single site, with the building crossing the lot line and parking on each lot serving the one building. These two lots should be replatted as a single lot to eliminate the lot line that runs through the building. The replatting should be completed prior to issuance of any permits for the exterior improvements to the building, lighting or signage. Site Plan - The site plan is not proposed to change with this amendment. The building is situated parallel to I-35E. Parking is located at the northeast and southwest ends of the site. The main entrance to the building is on the northwest side of the building, facing Washington Drive. c2c;?. 2 Planning Report - Dakota Ridge Best Western January 25, 2005 Page 3 Access/ Circulation - Access to the site is provided from Washington Drive at three access points. One at the south end of the site, and two at the north end which provide for a drive- through movement under the canopy at the main entrance to the building. No changes to the access are proposed. Building Elevations - The building elevations show a raised panel added to the lower three feet of the building "to create a `base' for the structure." The exterior will remain a synthetic stucco material. Also, a cornice feature will be added along the roof line of the building to "update the structure and increase visibility." This feature adds visual interest and height variation to the roofline. In addition, a 14' x 38.5' parapet will be added on the highway side of the building to create a panel for a new building mounted sign that will replace the existing pylon sign. Typical structure height for a hotel in the Community Shopping Center zoning district is 35 feet. The hotel is currently 30 feet in height. The overall structure height with the new roof line will be 32.5 feet. The top of the sign parapet, an architectural feature, will be 44 feet. Si a e - A new building mounted sign is proposed on the highway side of the building. The existing pylon sign at the east end of the site will be removed. There are existing building mounted signs on the east side of the building and on the entrance canopy on the Washington Drive side of the building. The sign on the entrance canopy will be replaced with a new sign with the new hotel name. The sign on the east side of the building will be removed. These changes will result in a net square foot decrease in sign area. Site Lighting - Parking lot lighting will be replaced. All existing building mounted lights will be removed, and new accent lighting will be added to the highway side of the building. New lights will be installed at the entrances to the building, and beneath the main entrance canopy. Free standing pole-mounted parking lot lights will be 400 watt lights in a shoebox fixture. Parking lot light levels appear to be acceptable and range from 0.7 to 2.8 footcandles. Wall packs to replace existing building lighting are 150 watt fixtures. Both the pole-mounted and wall-mounted fixtures have sharp cutoffs. Ground mounted flood lights will be placed along the base of the building on the highway side to provide uplighting on the building. Site lighting should be shielded so the source of light is not directly visible from off the property. Landscaping - No changes to the existing landscaping are proposed at this time. The applicant indicates they intend "to clean up the landscaping and implement regular landscape maintenance" in the spring and summer of 2005. Parkin - The site has two surface parking lots one lot is on the north and one on the south end of the building that are connected by a drive lane on the west side of the building. No changes to the parking lots, other than lighting, are proposed. There are 120 parking stalls on the site. The current zoning ordinance requires 122 stalls for this 108-room hotel (one stall for each room plus one stall for every eight rooms). This two stall shortage is accommodated through the PD zoning and has not posed an overflow problem in the past. Additionally, the applicant has a0?9 Planning Report - Dakota Ridge Best Western January 25, 2005 Page 4 indicated the room number may be reduced with the remodeling as some rooms may be combined into suites. Green Space - The existing green space ratio is 35.6%. The typical standard for this type of development would be a minimum of 30% green space. No new pavement or other changes to the site are proposed that will impact green space. Trash Storage - There is a tuckunder service door on the east side of the building. The trash containers are currently stored outside in this location adjacent to the retaining wall. This outside storage of trash containers without an enclosure is a deviation from typical City Code requirements. However, this appears to be the most suitable location for trash storage. The area also is naturally screened through topography, but maintains some visibility from public rights- of-way. To improve screening of the trash storage and service area, additional landscaping should be installed along the south side of the service drive. SUMMARY/CONCLUSION In summary, the applicant is requesting approval of a Planned Development Amendment for remodeling of the building, and modifications to signage for the Best Western hotel at 3450 Washington Drive. The proposed modifications include updating the building exterior, replacing the site lighting and installing new signage. The applicant proposes to create a new roof line by adding a cornice to the building, and constructing a parapet wall for new signage on the I-35E side of the building. A raised panel will be added to the lower three feet of the building to create a "base" for the building. The parking lot lighting will be replaced and new uplighting will be added to the I-35E side of the building exterior. The existing pylon sign will be removed. No changes to the site layout, parking lot, or landscaping are proposed. Staff recommends additional landscape screening of the service area. The property will need to be replatted to create a single parcel prior to issuance of a building permit for any of the exterior improvements to the building, lighting or signage. ACTION TO BE CONSIDERED To recommend approval of a Planned Development amendment for remodeling and sign modifications to the Best Western hotel at 3450 Washington Drive. If approved the following conditions shall apply: 1. An Amendment to the Planned Development Amendment Agreement shall be executed and recorded with the Dakota County Recorder's office. 2. The following exhibits are required for the Planned Development Amendment Agreement. • Building Elevations • Site Lighting Plan • Signage Plan a~~ Planning Report - Dakota Ridge Best Western January 25, 2005 Page 5 3. The property shall be replatted as a single parcel prior to issuance of any permits for the exterior improvements to the building, lighting or signage. 4. Parking lot lighting and building mounted lighting shall be shielded and downcast, and the accent building lighting shall be shielded and directed such that the source of light is not visible from off the property. 5. The existing pylon sign on the northeast comer of the property shall be removed. 6. To improve screening of the trash storage and service area, additional landscaping shall be installed along the south side of the service drive. The new landscaping shall be installed by September 30, 2005. p23a Eagan Boundary Location Map L-1 Street Centerline Parcel Area J Building Footprint I-V a r d 3 via i :0 ILI I C3 c r g Ir CD _J - tD®' T z B z Subject Site L' C a °m~ d o - _ eta a 41 n Fa pf pd P r I Ct> dCn 'L~ d e II b BEE 1511133 ® Gan ° ~ © a . 1000 0 1000 2000 Feet Development/Developer: Dakota Ridge Best Western Application: Planned Development Amendment Case No.: 16-PA-30-12-04 r.-aV Map Prepared using ERSI ArcView 3.1. Parcel base map data provided N by Dakota County Office of GIS and Is current as of January 2004. THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E city of eogInn The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are Community Development Department not responsible for errors or omissions. S Current Zoning and Comprehensive Guide Plan Dakota Ridge Best Wester Land Use Map Case No. 16-PA-30-12-0 R•3 PD Zoning Map RD D LB LB RD A PD Current Zoning: LB RD A PD P Planned Development R4 R-4 a PD G R-3~ a PD PD ~m O R.3 0 -3 ~y ~ppa~ AT CSC ®a ~ PO 0 =)P= LB Location P o- a 5 csC Q ~ a s 000 0 000 1200 F..t ^ PD \a Comprehensive Guide Plan _ 5A ~mD sA Land Use Map SA V SA S/ SA SA O/S SA Current Land Use Designation: D Sul~ H ]P 6 SA SA S SA m 0 Special Area D $A ~,R ~P SA E33- ,4 a©o Sp p Q Location SA D ❑ E H j D SA a 000 0 600 1200 Fut n ri parcel base map infor ion provide cola County Land Sway DepartmeR June 2007. N Zon ormation maintained byCity Staff. 411111-city of Eagan w E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S pQe' b: ;_*2 ~gc 1£ OdOM AlNf100 ox GWOU BONN 1011d k. . lot ilz :e=`. r -1= `fit S ' } i 80 3° j L r 1 ° R S- .~H-' 8 f a , a'~•a + ~i§, 1 b \ did. ~ ~ .~•~y- ` - - 0I. I ~23 EXISTING CONDITIONS Yros~ume l1YiJV$ ~ e e 9~ f ~ - fit l~II HHY/laS ~IY.L fts Ir ~ ~ a i l I Y ~ 1 Cis sp a49 Y n ~ ~ m~ a ass ~ Y ~ a y jig1 ~r9y ~69 ~ br~~r n1a ~s \ ,l 3 a SITE PLAN ~!1 • a YZOS8N1~~'!'NYflY3 ~ E ~ ~ O f~li ~ ~ NMdYYlLZ1S~INYS p ! ~ € ~ t 8 ►zsarsab lsda @ i i ! D R D 0 F ~ s ❑ ❑ e5 fi D . X,' y x 0 i ❑ ❑ 4 ❑ ❑ i Ep EN R D 139 t PROPOSED ELEVATIONS s NW 'NtlDtl3 e,~~~ !S NNI3NVf1bS99NNVk 5a_- Ctz< W f~11 is § , Y g NIVIOM IS39 4~ ff $ ~ 4 o j 4 S r r r' a S ."agar" r as r s a s a a a i a A ?i E r r r a as ,aa I a r a i 1 r ] ? ? a s aai a ~ a ? a ~7 a r~ s A 7 r s Ada a a w 9 ~6 aaaa -oe yJ~ x as ?sa a a a a ~w9 ~s1' yaa \ 8 3 j a s , P ~~bl as as dOf P. "aaaa s' ? aaa w a y, P ■!!t, 'po Ile a ~ J 4 a i° A r W as~ \ a as N ~ \a a \ ~ aaaa a r a a s saa aaa F- / N a s a s a a a LL. aaa as z ' ~ ~ ~ ~ 333 # 3 '~/i~yo ~ ~ a a a s aaa ~ aaa ssaar ~ a a ?a sar J ~K9 s ~9 'yry a ? ? s a a a r ~ r as a 11111 ~1l~t ti 'asa aaa ~liala -aaaarar ..:s g as r?a- a a 7 Jill `G 2!233 aaa as s w • • r ~j $S ~ ~ \ i Y ! 7 a PROPOSED SITE LIGHTING / t TYPE- RECESSED MOUNT 12" (305 MM) RECESSED CAMOPY LIGHT 't5f - Housing Reflector ~a Seamless. / Prefinished Capacitor - I die-,cast aluminum specular aluminum Finisn color: black Lamp_ \ i I (included) Ignitor (Where X12" (305 mm) required) r Ballast I \ / I J 5"!(127 mm) Insulation Detector L Bracket Adjustable`oruo,- to 1-31e' (35 mm) Patented ceiling thickness Hinge Assembly l~ 1 Hold Down Clip Notes Trim Frame Finish color. white ❑ 13.3' (337 mm) O.D. Lampholder Lens Frame Lens Die-cast aluminurr High impact, #73 crystal door frame secures lens; tempered glass sealed with silicone gasket Finish color. white PULSE START METAL HALIDE 1 120V (Standard) A Acrylic Drop Prismatic Lens spEC.+".'i 125W PSMH biRC0612-(a)(b) 2 27 IV (PSMH: 50 -175W MH; 50 -150W HPS; (1.a [44 mm] Deep) (max mum waYage 100W) aPLC':< 15OW PSMH MRC0615-(a)(b) 26w FL) -(a)F Fusing METAL HALIDE 3 208V (PSMH; SO- 175W MH; 50 -15OW HPS) Q Quartz Standby SPEC G 5OW MH MRC0405-(a)(b) 4 240V (PSMH; 50 -175W MH; 50 -150W HPS) (includes 100W quar+t-, lamp) +r SPEC a 70W MH MRC0407-(a)(b) 6 347V (Canada Only) Specify (a) Single Voltage -See Voltage Suffix Key SPEC 4, 100W MH MRC0410-(a)(b) (PSMH, 50-175_W_MH; 70-15OW HPS) SFE G li 175W MH MRC0417 For,.•oltage availability outside the U3 and Canada, see Bulletin M-9 or © (a)(b) contact your Ruud Ughting authorized international Oisttibutor. HIGH PRESSURE SODIUM : SPkC.~ 35W HPS MRC0503-(a)(b) E SFECA 5OW HPS MRC0505ja)(b) 70WHPS MRC0507-(9)(b) SPECa 100WHPS MRC0510-(a)(b) Q; SPEC #15OW HPS MRC0515-(a)(b) FLUORESCENT SPEC# 26W FL MRC0226-(a)(b) Specify (a) Voltage b (b) Options. h , 1 if 1 y Recessed Canopy luminaire for HID lamp, Fluorescent fixture supplied with a 26W quad ANSI lamp wattage label supplied, visible during totally enclosed. Reflector is specular aluminum. compact fluorescent lamp. HID fixture includes relamping. UL Listed in the US and Canada for Housing is seamless, die-cast aluminum. clear, medium-base lamp. Pulse-rated porcelain wet locations. 150 & 175W not UL Listed for Includes four adjustable steel "L" brackets for enclosed, 4kv-rated screw-shell-type lampholder feed-thru wiring. mounting to various ceiling thicknesses and four with spring-loaded center contact. Fixtures hold down clips to prevent fixture movement require a minimum 150°C temperature feed i during trim installation. Rough-in 12.3' (311 wire. Lamp ignitor included where required. mm) sq. hale required for fixture installation. Ballast assemblies are high-power factor and Exclusive DeltaGuards finish features an E-coat Two 112" conduit openings provided for wire use the following circuit types: epoxy primer, with white ultra-durable powder supply. A maximum of 4 No. 12 AWG (2 in/2 topcoat for the lens frame and trim frame, out) through branch circuit conductors suitable Electromagnetic providing excellent resistance to corrosion, for at least 150T allowed on fixtures 100W or 26W FL ultraviolet degradation and abrasion. The finish less. Fixtures are provided with a UL listed Reactor is covered by our seven-year limited warranty. insulation detector, which will deactivate fixture 120v: 35 -15OW HPS if inadvertently covered with insulation. Lens • HX -High Reactance assembly consists of rigid aluminum frame and 50 -10OW MH; 50 -15OW HPS US 41689,729 high-impact, X73 crystal tempered glass. CWA - Constant Wartaoe Autotransformer 125 & 15OW PSMH; 175W MH LPF-12 2 x 2 Lay-in Panel 9201 Washington Avenue Racine. Wisconsin 53406-3772 USA PHONE (292) 886-1900 FAX (262) 884-3309 RUt J m 0 Ruuo LLigrring Inc. Printed in LISA v • ud:igha 12•`11103 L I G HT{ N G i 2e ADJUSTABLE FITTER - t 15" (406 ) STANDARD FLOOD .;~.t Xoming ~ l-PsMctor ~t "•`t ear:ess. Prefins: sc=.uiar -1c ;z ;is-cast awmmu~ anc c:Yus it; w urn \ f Ignitor - o - (Where redwred) Capacitor - 2.3-(57--) Lamcnoltlar Wlring Chamber y` ~ Ballast ~ Lens Frame ' - - T Compartment Die-cast aluminum . 5.5-(140 mint toyer door frame secures Notes 3.5* (89 min lens: sealed with . Patented silicone gasket Adjustable Fitter ' Hinge Finish color: htack Die-cast aluminum knuckle is sized for 2' pipe ' set Screws Assembly - (2-919' [60 mmt O.D.) - - Finish color. bronze . 7' . ,1 •.ti x4 1 •.11 77, I it;la d3' 1, 1(..,: Il { u..; t tir. PULSE START METAL HALIDE " 120/208/240/277'1 (Standard) -(a)F Fusing Q 20OW PSMH FS3620-((a)(b) T_ 120/277/347V (Canada Only) (Standard) _ -5P External Photocell (for 480V1, 25OW PSMH FS3625-(a)(h) 1 120V Q Quartz Standby 3201N PSMH FS3632-(a)(b) 2 277V (jncluces 1o0W quartz lamp) 35OW PSMH FS3635-W(b) 27 277V Reactor (PSMH Only) (WA on 277V Reactor me 4001N PSMH FS3640 (a)(tr) 3 208V U Uptight Lens Fra Q METAL HALIDE 4 240V Soecity ;aj Single Voltage -See Voltage Suffix Key 175W MH FS3417-(a)(b) ^ 5_ 480V Q 25OW MH FS3425-(a)(b) 6 347V (Canada Only) _ © 40OW MH FS34404a)(b) For voltage availability outside the US and Canada. see Bulletin TD-9 or HIGH PRESSURE SODIUM contact your Ruud ughung authorized International Distributor. 250W HPS FS3525-(a)(b) r7 40OW HPS FS3540-(a)(b) Specify (a) Voltage & (h) options. F 53635 LL .a,l • t x t . Standard floodlight luminaire for HID lamp, Fixture includes clear, mogul-base lamp. ANSI lamp wattage label supplied, visible during totally enclosed. Housing is seamless, die-cast Pulse-rated porcelain enclosed, 4kv-rated screw- relamping. UL Listed in US and Canada for wet aluminum. Aluminum die-cast adjustable shell-type lamphoider with spring-loaded center locations and enclosure classified IP65 per fitter mounting is sized for 2' pipe contact. Lamp ignitor included where required. IEC 529 and IEC 598. (2-3/8' [60 mm] O.D.). Allows for directional All ballast assemblies are high-power factor and aiming as well as 2-1/2e incremental vertical use the following circuit type: ~ k t adjustment. Contains integral wiring Rasctor(277V PSMH) DO-16 Deep Baffle compartment. Two stainless-steel set screws 200 - 400W PSMH FWG-16 Wire Guard provide clamping to vertical tenons. Lens GS-1 6 Glare Shield _ assembly consists of rigid aluminum frame CWA - Constant Wattage Autotransformer and high-impact, clear-tempered glass. 200 - 400W PSMH; 175W - 400W MH; LS-16 Polycarbonate Vandal Shield 250 - 400W HPS (not for use vAth fixtures in uptight position) PC-1 Button Photocell t; (for fixtures set to 120V) 1 y'. PC's Button Photocell Exclusive DeltaGuard' finish features an E-coat (for fixtures set to 347V) _ epoxy primer with medium bronze ultra-durable US 4,689,729 PC-2 Button Photocell powder topcoat, providing excellent resistance (for fixtures set to 208, 240.27711 to corrosion, ultraviolet degradation and PGM-1 Ground Mount Post abrasion. The finish is covered by our seven-year limited warranty. R9201 Washington Avenue Racine, Wisconsin 53406-3772 USA PHONE (262) 886-1900 FAX (262) 884-3309 LI " J NG i C Ruud Lighting Inc. Printed in USA cnnv.cludlig`ting.cam 12,'11!03 Notes: Job: Type: FORM 10 SQUARE EH/H/HT ARM MOUNT GENERAL DESCRIPTION: The Gardco arm mounted Scuare Form 10 products are sharp cutoff luminaires for high intensity discharge lamps up to 1000 watts. The _H units are manufaVurec from mitered extru:ad aluminum and finished in an Architectural Class 1 anodizing. The r and HT style iunina.ras are dieform=_d aluminum with a thermoset polyester finish. Bcih products can acceet one of eight (8) interchangeable and rotatacle precision segmented optical systEms. PREFIX CONFIGURATION DISTRIBUTION WATTAGE VOLTAGE FINISH OPTICNS EH 19 1 l4X 400MH I QUAD BRA HS the order ccc0 :nto the acpropriate box above. Note: Gardco reserves tight to refuse a ccnfouraticn. blot allcombinations and configurations are valid Peter to notes below for exclusions and limitations. For questions or concerns. please consult the factory. ! ~C CONFIGURATION EH14 14' Square Extruded Luminaire 1 Single Assembly 30120 Triple at 1209 EH79 19' Square Extruded Luminaire 2 Twin Assembly 4 Quad Assembly H14 14' Square Fabricated Luminaire 2@90 Twin Assembly at 909 H19 19' Square Fabricated Luminaire 3 Triple at 909 HT19 19' Tall Square Fabricated Luminaire H26 18' Square Fabricated Luminaire DISTRI[BUTION WATTAGE Horizontal Lame VerfleN Lamp 14• Z TIT 2E 1. neaten base bM VS TypeV 10OMHI 25OMH 1000MHs an 1000MH 3Alpm ar lamp wdaady 1 Type I 6511 larm 14' and 19" supplKN With aaylc 15(111111,11 40OMH 4. 116038 drA4153. 3 Type Ill 175MH 750PSMH 750PSMH" S. usas sag lens 26' supplied will sag glass 6..U132 aM156 N154 4X Type IV rt9%T19•irdy) ~ Medw base. 200w max an 14- 200MH 25OPSMHI I000PSMH"'a 1000PSMM 7.u135orAllZ FM Type IV 26OW 320PSMW dMI37aA1152 O TypeV 35OPSMH 750HPS 750HPS 9QAval" H ~mVSapits cM FC3V' Full Cutoff Type III 175PSMH 40OPSUMI 1000HPS 11. Mreg city. HwimnW Costa row" Type axophasupplied mthsagglass FCVS' Full Cutoff Type V 45UPSMW MS 5a1RSS1A1KM 3 WM 11 For 100ow XT19 w0 optics. see warsng belar: lens standard '19-3201SMH arty. Strppfred 100HPS wMS=8U1ED2&LL0PS 4W 150HPS' 250HPS For 1000 Metal Halide, use: 400HPS Bread Product Code Caralod Number Venture 53702 MS1000W/H0R18T3713K • G.E. 18205 MVR10001WBT37 Venture 15332 MH1000WAIMTJ7 MH Metal Halide For 1000 Pulse Start ties: 120 240 347 QUAD PSMH Pulse Start Metal Halide Code d !2020&240277, Factory tied to 277V. HPS High Pressure Sodium Bran Product Catalog Number 208 277 480 G.E 10389 MVR10 4VMT37nPA Venture 49111 MS1000W HOR/T259S WARNING: Use of other lamps wsider warranty EH and H26 F Fusing In Head CD Clear Drop Diffuser ENS" orgy BLA Black Anodized LF In-Une/In-Pole Fusing MF Mast Arm Fitter BRA Bronze Anodized © Photocontrol and Receptacle MU 10e Uptilt Bracket NA Natural Aluminum Anodized WA with 480V, UB Quick Disconnect for Ballast Tray OC Optional Color Paint PCR Photocontrol Receptacle only Spedly AAL designadm assnom in AP Adjustable Knuckle -Pole Mount Color SobLsJ n.;trioe. ar. OCAAL7024 POLY Polycarbonas. Sag Lens Only available with 1 teed and 279 180' mounting N lieu of gat glass. WA with 3X optics. $C Special Color Paint 450;y maximum. AT Adjustable Knuckle -Tenon Mount Sreefy. Wusrstapiyclbi n'NA HS- Internal Houseside Shield Fits 2 3181 tenon. WA wide 14• unifs H# T Stela Supplied standard with FM cpflrs. RP Bronze Paint QS Quartz Standby PTF2 Pole Top Fitter - 2 3!8" Dia. Tenon BBR I Black Paint PTF3 Pole Top Fitter - 3-3 112* Dia. Tenon SG Sag Glass Lens in lieu of aer glass PTF4 Pole Too Fitter - 3 112-4' Dia. Tenon OC Optional Color Paint Supplied standard Wrh 4X cotics and 26• VS Seecty RAL daradon as moon in Carr Sei@=n C.iide or GC-RAL."724 SC Special Color Paint Sp--^ctf. 6fustr'u;aoly Corona Gardco Ugn°ng reserms me nght to change materials or modify the design :r its =duct without Gardco Lighting &0,'227-0758 netlrieauon as nan of the comoanys connnring product improvement nrogram.-he :X optical system 2661 Alvarado Street 510/357-6900 in California ' • is protected try U.S. patent number :690422. San Leandro, CA 94577 Fax: 510/3 Ming.8 LIGHTING C Copyright Gomm Lgnting 2001.2004. As Rlgnh Reserved. IntemaEonal Copyright Secured. wvvw.sitelighting com 79115 5-411'.'4 A Gentyto company q SQUARE iAfALL MOUNT , ) PERIMETER CUTOFF .t Ballast Lampholder Capacitor = Sealing Gasket 0.25' (5 mm) Housing N I Finish color. .rnze ( I I I 3.1' (79 r, ril - Silicone Gasket .ra'.ts W. Lens Spring-Clip I I I ( Threaded Hub' t Assembly at Hidden irom view B I r~o c, Lamp aI5'(127mm) I r (Included) - Polyearbonate KZ7~ Lens f `Q0 0 C UP -T'.-U I P Notes li--- / ] 12" (305 mm) I a Reflector 11@t NPT Prefinished Bronze Threadad Hub semi-specular Polycarbonate aluminum BOTTOM VIEW Shroud PULSE START METAL HALIDE D 120/277V (Standard: 125W PSMH: 10OW MH) -(a)F Fusing SPEC. 4Wall Downlight 125W PSMH SE3612-(a)(b) M 220/2081240/277V J Tamperproof Lens Fasteners SPEC, Wall Downlight 15OW PSMH SE3615-(a)(b) (Standard: 1 SOW PSMH; 175W MH; 100 - 15OW HPS) a)P Photoce METAL HALIDE - T 120/277/347V (Canada Only) 0 Quartz Standby SPECA; Wall Downlight 100W MH SE3410-(a)(b) (150W PSMH; 70-175W MH;100- 150W HPS) (includes tODW quartz Wrrp) . SPEC,y' Wall Downlight 175W MH SE3417-(a)(b) 1 120V (26W FL Only) (Magnetic Ballast) (NIA on 277V Reactor) HIGH PRESSURE SODIUM 2 27N (26W FL Only) (Magnetic Ballast) Specify (a) Single Voltage - See Voltage Suffix Key 0 SPECK Wall Downlight 10OW HPS SE3510-(a)(b) 27 277V Reactor (15OW PSMH Only) 208V SPEC# Wall Downlight 15OW HIPS SE351542)(b) a FLUORESCENT 4 240V ~E SPECS; Any 26W FL SE3226 (a){b) SL 347V (26-57W R) (Canada Only) SPEC Any 32W FL SE3232-(a)(b) UL 120 - 277V Universal Voltage 8 SPEC: Any 42W FL SE3242-(a)(b) (Standard: 26-57W FL) SPEC Any 57W FL SE3257 {a)(6) cocttacYour e availability R Uoutside the US and Canada, see Bulletin TD-9 or gMfng authorized Intemahonel Distributor. Specify (a) voltage & lb) options. 711.: II H' I .y Aluminum die-cast housing supplied. Knockouts Fluorescent fixture includes a 26W twin (quad) ANSI lamp wattage label supplied, visible during are provided on the back of the housing for 1/2' tube, 32, 42 or 57W triple tube, compact relamping. UL Listed in the US and Canada for conduit entry or for mounting over a single gang fluorescent lamp. HID fixtures include a clear, wet locations and enclosure classified IP54 per box, 4' square or 4' octagon boxes. Two 48 x 1' medium-base lamp and porcelain enclosed, 4kv- !EC 529 and IES 598. threaded studs and nuts are provided for rated screw-shell-type lampholder with spring- mounting over a junction box. Housing also loaded center contact. Lamp ignitor included where includes 1/2'-14 NPT threaded hubs on four required. HID and FL electronic ballast assemblies sides for conduit entry. Closed cell neoprene are high-power factor, FL magnetic are normal Housing is standard with our exclusive sponge gasketing on the back of the housing power factor and use the following circuit types: DeltaGuard3 finish, featuring an E-coat epoxy provides a watertight mounting seal. Silicone Reactor (277V PSMH) primer with bronze ultra-durable powder sponge cord gasket between housing and lens 15OW PSMH topcoat. ensures a water- and insect-tight seal. Injection Reactor (1 20V HPS) providing excellent resistance to corrosion, molded clear polycarbonate lens and shroud 100 -15OW HPS ultraviolet degradation and abrasion. The finish assembly is held in place using a hidden spring is covered b our seven-year limited warran clip assembly. Semi-specular reflector directs HX- Nigh Reactance by warranty. light downward to wash the wall below and to 100W MH;100 -15OW HIPS the sides of fixture. Extra wide cutoff distribution CWA - Constant Wattage Autotransformer I+>~~, ; provides glare control and permits maximum 125 & 15OW PSIV1H;175W MH TPS-1 Tamperproof Screwdriver spacing between fixtures. Preheat - Magnetic (minimum starting temperature 32°F (OeC]) 26W FL Electronic (120 - 277V Universal Voltage & 347V) (minimum starting temperature OdF (-18eCj) 26 - 57W FL RU U D 9 9201 Washington Avenue Racine. Wisconsin 53406-37772 USA PHONE (262) 886-1900 FAX (262) 884-3309 0 Ruud Lighting Inc. Primed in USA F hting.com 01/06!,4 Ll G HTi N G 4R 9 -r-L- c E RECTANGULAR HID CEILING/SOFFIT WALL MOUNT TRANSLUCENT LENS Mounting Air Isolation Hole Una Chamber r'I 1~- ti -.r x 10" (254 mm) L x 6" (152 mm) N Fixture Sealing \ I t Mounting \1 / 1 Gasket Bar I 0.25" 1.5 mm) i I Housing. Finish colo bronze ! t II6 i I Ij ` Ballast Photocell t~ I I Li 2.3" (57 mmi (Cptional) I Silicone Rubber Gasket Igniter Lampholder _ 4.2" (107 mm) ;Notes Threaded f Nipple with 1 Lamp Slotted Hex (included) Head Cap Translucent NOTE: Lens * For all MH, and 100W HPS with 208V c or 240V, this dimension is 3.0" (76 mm) y• • H 11: tit t t I ' 1 . „u 1 METAL HALIDE D 120/277V (Standard: 50 -70W NH) H High Power Factor Ballast `sPFc a Ceiling/Soffit 5OW MH E1405-(a)(b) T 12012771347V (Canada Only) J Tamperproof Lens Fasteners utc•a Wall 5OW MH E1405-(a)G{b) (low W; 70 -10OW HPS) -(a)P Photocell © _ FEGx Ceiling/Soffit 70W MH E1407-(a)(b) 1 120V (Standard: 35 -10OW HPS; V Polycarbonate Lens HIGH PRESSURE SODIUM 2 277V (35-100W HPS) Specify (a) Single Voltage - See Voltage Suffix Key SPEC# 1 Any 35W HPS E1503 (a)(b) 3 208V (35-100W HPS) © S - © sPECx.-:Any 50WHPS E1505-(a)(b) 4 240V (35 - 1 DOW HPS) Q SPEC Ceiling/Soffit 70W HPS E1507-(a)(b) 6 347V (Canada Only) (70-IOOW HPS) Q -SPEC. i Wall 7OW HPS E1507-(a)G(b) For voltage availabilityouisiae the us and Canada, see eulleen TD-9 or conW your Ruud Lighting authorized Imemallonal Distributor. et cr;;' Ceiling/Soffit 100W HPS E1510-(a)(b) Specify (a) Voltage & nl) options. 'G' Suffix Indicates glass insert supplied. Aluminum die-cast ballast housing features a Fixture includes clear, medium-base lamp and Exclusive DeltaGuard,' finish teatures an E-coat thermal air isolation chamber separating the porcelain enclosed, 4kv-rated screw-shell-type epoxy primer with medium bronze acrylic ballast core and coil from the other components. lampholder with spring-loaded center contact. powder topcoat, providing excellent resistance Supplied with a neoprene sealing gasket for Lamp ignitor included where required. All ballast to corrosion, ultraviolet degradation and complete weatherproofing at the mounting assemblies are normal power factor and use the abrasion. The finish is covered by our seven- surface. A silicone rubber seal is furnished following circuit types: year limited warranty. between housing and lens to ensure a water- and Reactor (120V only) insect-tight seal. Steel fixture mounting bar and 35 -10OW HPS threaded nipple are provided for direct mounting to recessed junction box. Translucent acrylic Reactorlrransformer (208, 240, 277V) ESe-7 Surface Mounting Box lens is fastened to housing with phillips-head 35 -100W HPS TPS-1 Tamperproof Screwdriver captive stainless-steel screws. 5OW MH & 70W HX - High Reactance HPS fixtures supplied with a glass lens insert to 50 - 70W MH; 70 -10OW HPS (347V) allow operation in the wall mounted position. Lens diffuses glare and provides uniform light levels in all directions. ; 9 ANSI lamp wattage label supplied, visible during relamping. UL Listed in the US and Canada for wet locations and enclosure classified IP54 per IEC 529 and IEC 598. m 9201 Washington Avenue Racine, Wisconsin 53406-3772 USA PHONE (262) 886-1900 FAX (262) 884-3309 RUt v D 0 Ruud LighSng Inc. Printed in USA rt• r, ud ' sting care 1,'03 LIGHTING N1, Series Page I of I j ' ' • NL Series • Mh1 Serves ■ • NL Series • NO Series • NE Series • Nl! Set .s _4 • Chanpi-.1 Letters • ~ iCl: JS'•PS • Sero:ces Ptavided • Order- Contact Intorirtation YJ3rranly lot:-malior• • Program Requirements • HOme Single Face Wall Sign Product 11 A B C Price BWNL20SF 4'0' 4' 4' 10' Cali SWNL35SF 518, ti 2' 10" Call BWNL55SF r o- T 7" 10' Call BWNL70SF 8' 0" IT 8" 15" Cali BWNL90SF T 0' 919" 15" Call EIWNLI25SF 10'7' 11'7' 15" Call BWNLIBOSF 12'9" 13'10' 15" Call BWNL275SF 15' 10" 17' 3' 15" Call Double Face Center Pole Sign Product N A B C Price BWNL20 4'T 4'4' 10" Call BWNL35 5-8- 6'2" 10" Call BWNL55 TO" 7' 7" 10' call BWNL70 8,01 B' a, 21' Call BWNL90 9' 0" 99, 21' Call 13WNL125 10'7' 11'7' 26" Call BWNL180 12'9' 13' 10' W. Call BWNU75 15' 10" IT 3" 46" Call A-i ,j4-,t H-W --m r. =nwh Fir prrmu' prr~•~s~ravl ,••.ti;. e. 310asc vir9a•.t ti• °er%^'u.P.09t :YC,tam lwrcm• Rrry xmnw ur "4@ P+vrn ,ia t NCU-943.9868 Gr L'FWCt Yi Vr~ tirtlM h PTq+3iC-!aT' ~ r'.w ~ ..^.f r1'j LG P,~rrc-r: tort. I .1ti6 - i C tall://ww%, Nrtitma-inc. omv'pm ran wliestl~`rsterttlnlwrn+.hut 6/(9!-,(X4:1 M9NN0UvWr=__ I Minnesota Letters 0 uraar, ua I 1-NU S_T... TERS (538-8377) Formed Plastic Cast MeN For custom quotes, tax: 1-800-421-1256 or email: selesCsignietters.com PlaqF f Find out more about Gemini at: www.signietters.com Flat Cut Flat Cut Acrylic Channel Changeable / Live-i-M-A ABCDEFGHIJKLMNOPORS TUVWXYZ &.,1234567890 AVERAGE PRE-PRIMED PAINTED AUTO-TRIMMED INJECTION HEIGHT WIDTH DEPTH STROKE WHITE CAN FINISH CAN FACE MOLDED FACE 9' ' 93/16' S' 21/4'-2Y4" 12 10'/z 5 2'/,-23/, 15 13'/6 5 2%s-3'/,s 18 141/z 5 33/s-4'/s 24 21 5 4'/z-5'/z • Modified Helvetica to accommodate lighting options, Stroke is similar to Helvetica Bold TIES BOLD ABCDEFGHIJKLMN OPQRSTUVWXYZ AVERAGE PRE-PRIMED PAINTED AUTO-TRIMMED HEIGHT WIDTH DEPTH STROKE WHITE CAN FINISH CAN FACE 9' 83/: 5' 1 %,'-3' 12 113/+ 5 2-3% 15 14'/z 5 2-33/4 18 173/16' S 21/,-43/, 24 23 5 3-5'/, at~cde~l iy~~st~a~i~zatuau<xry~ AVERAGE PRE-PRIMED PAINTED AUTO-TRIMMED HEIGHT CASE WIDTH DEPTH STROKE WHITE CAN FINISH CAN FACE 24' Upper 241/2' 5' 21/x'-5'/z' 12' Lower 12 5 2-31/2 Channel Letters do not come with any The Gemini Channel Letter is a Neon and electrical neon, L.E.D. or electrical components. recognized Sign Component by: Work must be done Gemini Channel Letters meet or Underwriters Laboratory exceed the following specifications: Underwriters Laboratory Canada inexperienced UL 48 for electric signs Canadian Standards Association. installers, a N UL 746c for weatherability UL 94v-0 certification Due to the limitations of the printing process, printed colors can T om actual colors. Gall for FREE samples. ' Kaoj ~ ~ i m L' i 3 e _°a m N ~ t~ ~ f N - T 4•J - q 3 a° r - r ° - s e - 2 DAKOTA RIDGE, LLC 6601 McKinley Street NW, Ramsey, MN 55303 December 14, 2004 - Planned Development Amendment - Best Western Dakota Ridge Project Description History: The Best Westem Yankee Square Inn was built in 1983 on just over 3 acres of land. It is a three-story pre-cast concrete structure with a partial basement. Currently, we have 108 guest rooms and over 3,000 square feet of meeting and banquet space. In April of 2004, Dakota Ridge, LLC purchased the property from MFC Properties. Dakota Ridge, LLC is 100% owned by Andy Schweizer, New Brighton, MN. The property is one of three in our hotel investment portfolio. In addition to hotel investments, we also operate a garbage and recycling service company located in Ramsey, MN. Andy is the former owner of Eagan based Aagard Sanitation. Mike Berkopec is a resident of Eagan. Goal: Transform this unique and solid structure into a premier lodging facility in the City of Eagan. We have the best location in the city and through local ownership and direction we can provide a special experience for our guests. We will be retaining the Best Western flag, but changing the full name of our hotel to: Best Western Dakota Ridge. Timetable: We are expecting both the exterior and interior remodeling to be complete by June l 2005. Building Exterior: As the plans detail, we intend on changing the roofline of the building to update the structure and increase visibility. In addition we will be adding a raised panel on the lower 3 feet of the building to create a "base" for the structure. The new surface material will be the same as existing (synthetic stucco). A color rendering follows this section. Lighting: Our exterior lighting plan shows new parking lot lights to increase parking lot safety and security. New, ground-based lights on the highway side of the building will increase nighttime visibility of our property. We are confident the lighting study shows minimal impact on surrounding properties and is an overall improvement for this commercial area. Signage: The net sign square footage is decreasing and we are removing the existing pylon sign. Landscaping: We are not proposing any changes to the existing landscaping. In the spring of 2005, we do intend to clean up the landscaping and implement regular landscape maintenance. Interior: We are finalizing plans for an interior remodel, which will be submitted to the City through the building permit process. We expect to pull two permits (exterior, interior) on the project. Page 1 (P) 763-427-3110 (F) 763-398-1818 ^ J7 DAKOTA RIDGE, LLC 6601 McKinley Street NW, Ramsey, MN 55303 • December 14, 2004 - Planned Development Amendment - Best Western Dakota Ridge Project Description (continued) Land Uses: No change in land use is being requested Impact: On all counts surrounding property and the subject property will receive positive impacts. The area is a long-time commercial district which needs continued updating. Al Bakers started the process and we are following in their path. The impact on city services will not change. Property Size: 3.08 acres Marketing Name of Project: Best Western Dakota Ridge Contact Telephone: 763-398-1821 Page 2 (P) 763-427-3110 (F) 763-398-1818 ^ ~S Agenda Information Memo February 1, 2005 Eagan City Council Meeting IX. NEW RUNWAY/AIRPORT UPDATE ACTIONS TO BE CONSIDERED: There is no formal action to be considered. This item is for informational purposes only. FACTS: ➢ Since the formation of the Noise Oversight Committee (NOC) in 2003, the members representing the communities have been meeting regularly to ensure that all of the NOC communities are working as one body on behalf of all the communities surrounding the MSP Airport. ➢ In an effort to educate citizens and provide the citizens with a forum to voice their input regarding airport issues, the NOC community members have scheduled four "town hall meetings" to take place in the months of February-April. The meetings will be held in Minneapolis, Bloomington, Richfield, and Mendota Heights (residents of Eagan, Inver Grove Heights, Burnsville, and Mendota Heights will all be invited to attend the town hall meeting in Mendota Heights). ➢ The two main topics to be discussed at the town hall meetings are the Part 150 /Noise Mitigation Plan and the proposed 2020 Plan. ➢ With regard to the Part 150 Plan, the NOC community members are planning to address the NOC recommendation on noise mitigation, the MAC recommendation, and the current status of the Part 150. ➢ As a call to action, postcards and contact information will be provided at the meetings for residents to contact their MAC Commissioners and Congressmen regarding the Part 150 Plan, which is currently before the FAA for final consideration. ➢ Recognizing that the 2020 Plan is less familiar to many residents, a member of the MAC staff will be invited to the meetings to provide an overview of what the 2020 Plan entails and respond to any questions that the residents and/or NOC members may have about the impact of the expansion on the surrounding communities. ➢ Postcards will again be provided to residents should they have any questions or concerns about the 2020 Plan. Contact information will be provided for residents to contact their MAC Commissioners, NOC representatives, State Legislators, and/or the Governor about the 2020 Plan. ➢ The dates for the open houses have not yet been determined, as we are waiting on MAC staff availability. Staff will inform the Council as soon as the agenda is finalized and meeting dates are set. ~ ~6 AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER FEBRUARY 1, 2005 A. CALL TO ORDER B. ADOPT AGENDA f)y6C. APPROVE MINUTES D. OLD BUSINESS E. NEW BUSINESS 0 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Former Kopacek Property - Accept or Reject Findings of Fact, Conclusions and Decision concerning the alleged relocation claims of Allied Test Drilling Company and Instant Testing Company 2. CEDAR GROVE REDEVELOPMENT DISTRICT - Core Redevelopment Area - Recognize Schafer Richardson as Cedar Grove Core Area Master Developer, Approve Refined Conceptual Development Plan and Authorize Staff to Proceed with Negotiation of a Development Agreement in its Regard F. OTHER BUSINESS G. ADJOURNMENT Agenda Information Memo Eagan Economic Development Authority Meeting February 1, 2005 A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the agenda as presented or modified. C. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the January 18, 2005 EDA meeting as presented or modified. ATTACHMENTS: • Minutes of the January 18, 2005 EDA meeting on pages T4 MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota January 18, 2005 A meeting of the Eagan Economic Development Authority was held on Tuesday, January 18, 2005 at the Eagan Municipal Center. Present were President Geagan and Commissioners Fields, Tilley, Carlson and Maguire. Also present were Executive Director Tom Hedges, City Planner Mike Ridley, Director of Public Works Tom Colbert, Community Development Director Jon Hohenstein, City Attorney Mike Dougherty, Administrative Secretary / Deputy Clerk Mira McGarvey. ADOPT AGENDA Commissioner Maguire moved, Commissioner Tilley seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 APPROVE MINUTES Commissioner Fields moved, Commissioner Tilley seconded a motion to adopt a resolution approving the minutes of the January 4, 2005 EDA meeting as presented. Aye: 5 Nay: 0 NEW BUSINESS CONTINUE PUBLIC HEARING TO AUTHORIZE EMINENT DOMAIN PROCESS (IF NECESSARY) OF THE JOOS ELECTRIC PROPERTY, 3980 CEDAR GROVE PARKWAY, TO MAY 17, 2005 Community Development Director Hohenstein discussed the acquisition process for the Joos Electric property. Commissioner Maguire moved, Commissioner Tilley seconded a motion to continue the Public Hearing to authorize eminent domain process (if necessary) of the Joos Electric Property, 3980 Cedar Grove Parkway, to May 17, 2005. Aye: 5 Nay: 0 ADJOURNMENT Commissioner Tilley moved, Commissioner Maguire seconded a motion to adjourn the meeting at 9:05 p.m. Aye: 5 Nay: 0 Date Executive Director If you need these minutes in an alternative form such as large print, Braille, audio tape, etc, please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600 (TDD phone: (612) 454- 8535. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. c?, I/ ~ Agenda Information Memo Februry 1, 2005 Eagan Economic Development Authority E. NEW BUSINESS 1. CEDAR GROVE REDEVELOPMENT DISTRICT - FORMER KOPACEK PROPERTY - ACCEPT OR REJECT FINDINGS OF FACT, CONCLUSIONS AND DECISION CONCERNING THE ALLEGED RELOCATION CLAIMS OF ALLIED TEST DRILLING COMPANY AND INSTANT TESTING COMPANY ACTIONS TO BE CONSIDERED: To accept or reject Findings of Fact, Conclusions and Decision concerning the alleged relocation claims of Allied Test Drilling Company and Instant Testing Company. FACTS: ➢ Gordon Kopacek owned property locate at 3996 and 4000 Cedar Grove Parkway. ➢ In March, 2003, Mr. Kopacek spoke with then Assistant City Administrator, Jamie Verbrugge, concerning a voluntary sale of the property to the City. Mr. Kopacek had already secured a new office location and laboratory for his two companies and was relocating to the City of Savage. Because no active redevelopment was occurring in Cedar Grove, the Council had only considered voluntary acquisitions in a willing-seller scenario. In May of 2003, Staff began negotiations and a signed Purchase Agreement was approved by the EDA on June 17, 2003. ➢ The City subsequently undertook environmental testing and the City ultimately closed on the transaction in December, 2003. $5,000.00 of the sale proceeds are currently being held at Dakota County Abstract pending any additional costs the City may incur to undertake environmental remediation on the property. ➢ In August, 2004, Staff received notification that Mr. Kopacek's two companies (Allied Test Drilling Company and Instant Testing Company) retained legal counsel and alleged that the two companies were entitled to relocation benefits as a result of the City's acquisition of the property. City Staff, the City Attorney's office and the City's relocation consultant, Dan Wilson, of Wilson Development Services, have reviewed the alleged relocation claims, together with the materials provided by Mr. Kopacek's legal counsel. ➢ Consistent with the recent relocation appeals policy that was adopted by the EDA, the City's relocation consultant, following his investigation, prepared Findings of Fact, Conclusions and Decision concerning the alleged relocation claims. It is the conclusion of the relocation consultant that the EDA's purchase of the Kopacek Parcel was a voluntary acquisition exempt from the state and federal acquisition requirements. Accordingly, the relocation consultant has determined that Allied Test Drilling Company and Instant Testing Company are not entitled to relocation benefits because the =~SD Agenda Information Memo Page 2 Februry 1, 2005 Eagan Economic Development Authority New Business Item 1 companies relocated before the initiation of negotiations for acquisition of the Kopacek parcel. ➢ If the EDA is in agreement, it should accept the Findings of Fact, Conclusion and Decision of the City's relocation consultant. ATTACHMENTS (3): ➢ Findings of Fact, Conclusions and Decision on pageso1%;W ➢ EDA Resolution on page QA ➢ City Council Resolution on page - ~5/ In Re: Relocation Benefits Claims of Allied Test Drilling Company and FINDINGS OF FACT, Instant Testing Company CONCLUSIONS AND DECISION vs. Eagan Economic Development Authority I, Dan Wilson, am the owner of Wilson Development Services, and the designated Relocation Consultant for the City of Eagan, Minnesota (the "City") and Eagan Economic Development Authority ("FDA"). As the Relocation Consultant, I review and prepare all claims for relocation benefits that are submitted to the City or EDA for their review and approval. I have reviewed the following pertinent documents in connection with the relocation benefits claims of Allied Test Drilling Company and Instant Testing Company (collectively the "Companies"): • Document submitted by the Companies in support of their relocation benefits claims; • EDA's files regarding acquisition of the property located at 3996 and 4000 Cedar Grove Parkway, Eagan, Minnesota (the "Kopacek Parcel"); and • State and federal statutes and regulations regarding relocation benefits. FINDINGS 1. Minn. Stat. § 117.52 requires EDA to provide relocation benefits required by federal relocation statutes and regulations to displaced persons in acquisitions undertaken by EDA for which the displaced persons are not entitled to federal benefits due to a lack of federal funding. 2. The Minnesota Uniform Relocation Act does not define the term "undertaken." See Minn. Stat. § 117.50. 3. The Minnesota Court of Appeals recently held that a reasonable, common-sense interpretation of the term "undertaken" as it is used in Minn. Stat. § 117.52 is "to take upon one's self," "commit one's self," or "begin." Se In Re Wren Residential Relocation Claim, 2004- Minn. App. Lexis 1031 (Minn. Ct. App. September 7, 2004), review granted by, motion granted by, In Re Wren Residential Relocation Claim, 2004 iriinn. Lexis 753, 8 No. 49 Minn. Lawyer 6 (Minn. 2004). 4. Minn. Stat. § 117.50, subd. 3, states "'displaced person' means any person who, notwithstanding the lack of federal financial participation, meets the definition of a displaced person under United States Code, title 42, sections 4601 to 4655, and regulations adopted under those sections." 5. Title 49, Part 24 of the Federal Regulations governs Uniform Relocation Assistance and Real Property Acquisition for Federal And Federally Assisted Programs. 6. The definition of "displaced person" in 49 C.F.R. 24.2 states that a person who moves before the initiation of negotiations does not qualify as a displaced person unless the Agency determines that the person was displaced as a direct result of the program or project. 7. 49 C.F.R. 24.2 states "[t]he term Agency means the Federal agency, State, State agency, or person that acquires real property or displaces a person." 2 8. 49 C.F.R. 24.101(a) states the federal acquisition requirements do not apply to "voluntary transactions that meet all of the following conditions: (i) No specific site or property needs to be acquired, although the Agency may limit its search for alternative sites to a general geographic area. Where an Agency wishes to purchase more than one site within a geographic area on this basis, all owners are to be treated similarly. (ii) The property to be acquired is not part of an intended, planned, or designated project area where all or substantially all of the property within the area is to be acquired within specific time limits. (iii) The Agency will not acquire the property in the event negotiations fail to result in an amicable agreement, and the owner is so informed in writing. (iv) The Agency will inform the owner of what it believes to be the fair market value of the property." 9. The Kopacek parcel did not need to be acquired. 10. The Kopacek parcel is not part of an intended, planned, or designated project area where all or substantially all of the property within the area is to be acquired within specific time limits. 11. The EDA did not intend to acquire the property in the event negotiations failed to result in an amicable agreement, and the EDA informed Mr. and Mrs. Kopacek of that fact in writing in the Purchase Agreement drafted by the EDA, which said that the EDA had the right to cancel the Purchase Agreement if the EDA decided not to acquire the property because of environmental conditions. 12. The EDA informed Mr. and Mrs. Kopacek of what the EDA believed to be the fair market value of the property in the course of the negotiations. 13. The Companies' relocation claims include alleged relocation costs dating back to August 1997, with an explanation that "TTF District Establishment Took a Long Time." 3 O~y 14. On or about March 11, 2003, Jamie Verbrugge, Assistant City Administrator, informed me that Gordon Kopacek asked the City to make an offer to purchase the Kopacek Parcel. 15. On or about March 19, 2003, the Companies sent a memo to their customers stating "we will be moving to our new office and laboratory building on March 21, 2003. Our new address is: 7125 West 126' Street, Suite 500, Savage, MN 55378." 16. On or about April 9, 2003, I met with Gordon Kopacek and he informed me that he and Delta Development (the proposed redeveloper for a portion of the Cedar Grove area) discussed a sale price for the Kopacek Parcel over the prior two to three years and during the course of their negotiations Delta Development made a verbal offer of $275,000.00, which Gordon Kopacek rejected. 17. All of my negotiations with Mr. Kopacek were based upon the voluntary nature of the transaction. I told Mr. Kopacek that it was a voluntary acquisition with no threat of condemnation, and on many occasions Mr. Kopacek threatened to discontinue negotiations, thus demonstrating his understanding that it was a voluntary transaction. 18. On or about May 2, 2003,1 met with Gordon Kopacek and we arrived at terms for consideration by the City, including payment of $305,000.00 for land and building acquisition and $40,000.00 for business relocation as an actual cost claim or payment in lieu claim. Mr. Kopacek discussed the fact that the purpose of denoting part of the payment as "relocation" funds was potentially to make those dollars tax exempt. 4 19. On June 13, 2003, I met with Mr. Kopacek and he informed me that he started building his new facility in Savage years previously based on negotiations with a developer named Parranto. Mr. Kopacek alleged that Parranto told him he would have to vacate the Kopacek Parcel by November 2001 so Mr. Kopacek started building his new facility to accommodate that schedule. 20. On or about June 17, 2003, EDA adopted a resolution approving a Purchase Agreement for the Kopacek Parcel. 21. Gordon Kopacek, Alice Kopacek, and Eagan Economic Development Authority (the "EDA") signed a Purchase Agreement for the Kopacek Parcel dated June 19, 2003 (the "Purchase Agreement"). 22. No construction activity had begun for any phase for the redevelopment project as of the date the parties signed the Purchase Agreement. 23. The Purchase Agreement does not include any provision that the sale is made in lieu of eminent domain, nor did the EDA adopt any resolution authorizing eminent domain. 24. Neither the City nor EDA has any obligation in any Development Agreement related to the Cedar Grove area to exercise the power of eminent domain to acquire property. 25. Section 4 of the Purchase Agreement provides that the Purchase Agreement is subject to Sellers providing marketable title to the property. 26. Section 8 of the Purchase Agreement provides that the Purchase Agreement is contingent upon EDA being satisfied, in its sole discretion, with the results of environmental tests including, without limitation, a Phase I Environmental Study. 5 asp 27. Section 5 of the Purchase Agreement provides that EDA may enter upon the property for the purpose of making soil tests and/or any other tests contemplated by its proposed use of the property. 28. The EDA engaged American Engineering Testing to undertake appropriate environmental tests. 29. On or about July 30, 2003, a Phase I Environmental Site Assessment Report was prepared by American Engineering Testing, Inc. The report states that the Kopacek Parcel identifies recognized environmental conditions including evidence of former underground storage tanks, a septic system, stains on building floors, possible waste traps and sumps, listing by Dakota County of the Former Instant Testing Company as a former hazardous waste generator, and listing by Dakota County of the Property as a dump site in connection with known dumping of liquid TCE on a gravel driveway. 30. Based on the Phase I report, the EDA authorized a Phase H environmental study. 31. On or about October 27, 2003, a Phase II Environmental Site Assessment Report was prepared by American Engineering Testing, Inc. The report recommends further sampling in areas where diesel range organics were detected, which may be more practical when the former office/laboratory building is demolished due to limited current access; subsurface sampling inside buildings on the Kopacek Parcel to which Mr. Kopacek denied access for Phase II assessment; and consideration for obtaining a "no association determination" letter from the Minnesota Pollution Control Agency regarding the TCE and diesel range organics and soil contamination detected on the Kopacek Parcel, in connection 6 C;~S? with the known dumping of TCE on the Kopacek Parcel and the existence of a dissolved chlorinated hydro-carbon plume in the region. 32. On or about November 7, 2003, Community Development Director Jon Hohenstein wrote to Gordon Kopacek enclosing copies of the Phase I and Phase II Environmental Assessment Reports and stating that the City desired to resolve any remaining issues and proceed to closing. 33. Closing on the sale of the Kopacek Parcel from Gordon and Alice Kopacek to EDA occurred on or about December 5, 2003. 34. No construction activity had begun for any phase for the redevelopment project as of the date of closing. 35. At closing on or about December 5, 2003, the parties executed an Escrow Agreement for deposit of $5,000.00 with Dakota County Abstract and Title to be applied to the actual cost of any environmental remediation on the Property. 36. On or about February 4, 2004, American Engineering Testing, Inc., issued an addendum to the October 27, 2003, Phase II Environmental Site Assessment Report to present results from subsurface sampling below the floor slabs inside the buildings. This work was necessary because Mr_ Kopacek denied access to the buildings in September 2003, despite the language in the Purchase Agreement requiring him to provide access. The Addendum Report recommends subsurface sampling and analysis within the grease pit area after the office/laboratory building is demolished. 7 a CONCLUSIONS 1. The Eagan Economic Development Authority's purchase of the Kopacek parcel was a voluntary transaction exempt from state and federal acquisition requirements pursuant to Minn. Stat. § 117.52 and 49 C.F.R. 24.101(a). 2. Allied Test Drilling Company and Instant Testing Company are not entitled to relocation benefits because the acquisition of the Kopacek parcel was a voluntary transaction not subject to federal acquisition requirements. 3. Neither the City of Eagan nor Eagan Economic Development Authority undertook the acquisition of the Kopacek Parcel within the meaning of the Minnesota Uniform Relocation Act. 4. Allied Test Drilling Company and Instant Testing Company are not entitled to relocation benefits because neither the City of Eagan nor Eagan Economic Development Authority undertook the acquisition of the Kopacek Parcel. 5. Allied Test Drilling Company and Instant Testing Company do not qualify as displaced persons under state and federal relocation benefits law because the Companies relocated before the initiation of negotiations for acquisition of the Kopacek Parcel. 6. Allied Test Drilling Company and Instant Testing Company are not entitled to relocation benefits because they do not qualify as displaced persons under state and federal relocation statutes and regulations. 8 DECISION The relocation benefit claims of Allied Test Drilling Company and Instant Testing Company are denied. Dated: Dan ilson, Relocation Consultant 9 . a.dv EAGAN ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION TO ACCEPT THE FINDINGS OF FACT, CONCLUSIONS AND DECISION CONCERNING THE ALLEGED RELOCATION CLAIMS OF ALLIED TEST DRILLING COMPANY AND INSTANT TESTING COMPANY BE IT RESOLVED by the Board of Commissioners of the Eagan Economic Development Authority to Accept the Findings of Fact, Conclusions and Decision concerning the alleged relocation claims of Allied Test Drilling Company and Instant Testing Company. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Jon Hohenstein, Secretary/Deputy Executive Director of the Economic Development Authority of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Authority in a regular meeting thereof assembled this 1" day of February, 2005. Jon Hohenstein, Secretary/Deputy Executive Director a6/ EAGAN CITY COUNCIL RESOLUTION TO ACCEPT THE FINDINGS OF FACT, CONCLUSIONS AND DECISION CONCERNING THE ALLEGED RELOCATION CLAIMS OF ALLIED TEST DRILLING COMPANY AND INSTANT TESTING COMPANY BE IT RESOLVED by the Eagan City Council to Accept the Findings of Fact, Conclusions and Decision concerning the alleged relocation claims of Allied Test Drilling Company and Instant Testing Company. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Maria Petersen, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council in a regular meeting thereof assembled this 1St day of February, 2005. Maria Petersen, City Clerk c,-? 6C~' Agenda Information Memo Februry 1, 2005 Eagan Economic Development Authority E. NEW BUSINESS 2. CEDAR GROVE REDEVELOPMENT DISTRICT - CORE REDEVELOPMENT AREA - RECOGNIZE SCHAFER RICHARDSON AS CEDAR GROVE CORE AREA MASTER DEVELOPER, APPROVE REFINED CONCEPTUAL DEVELOPMENT PLAN AND AUTHORIZE STAFF TO PROCEED WITH NEGOTIATION OF A DEVELOPMENT AGREEMENT ACTIONS TO BE CONSIDERED: To approve or deny a resolution to take the following actions regarding the Cedar Grove Redevelopment District Core Redevelopment Area: 1. Designation of Schafer Richardson as Master Developer and lead in the partnership with Ryland Homes. 2. Approval of the refined conceptual redevelopment plan and development program - including general land uses, layout and building types. (Final approval of development plans will occur with future specific development approvals.) 3. Confirmation of the role of the Council Finance Committee as liaison to staff for negotiation of development agreement. 4. Authorization for staff to proceed with negotiation of the development agreement. FACTS: ➢ Substantial progress has been made on the Cedar Grove Redevelopment project. The project has reached the point at which the redevelopment of the core area will begin to occur. To accomplish that, decisions and direction regarding the development plan and roles and responsibilities are in order by the City Council. ➢ At its workshop meetings of January 11 and 25, 2005, the City Council received updated information from the development team based on prior presentations and a bus tour of redevelopment sites held in December. At its meeting of January 25, the Council reached consensus that the refined concept plan (revisions identified at the workshop are being added to the plan and will be distributed with additional information on Monday) is an acceptable basis for the next phase of redevelopment of the Cedar Grove area. The Council directed the item to the February 1 agenda for formal action. ➢ In considering approval of the refined conceptual redevelopment plan, the Council will take into account: ➢ Consistency of the refined development plan with their goals and vision for the area. ➢ Consistency of the plan and building types with the City's Cedar Grove Design Framework. X63 Agenda Information Memo Page 2 Februry 1, 2005 Eagan Economic Development Authority New Business Item 2 ➢ Consistency of the plan with the City's expectations for transit-oriented and pedestrian-oriented design. ➢ Consistency of the plan with the City's expectations for horizontal and vertical mixed uses. ➢ Acceptability of strategy for short and long term location of transit station. ➢ Availability of opportunity within the plan to provide mixed value housing, particularly scattered site or mixed value affordable housing. ➢ The Council has also indicated that it is willing to consider a modification of past practice such that the City may act as the assembler of parcels to be redeveloped, provided that the developer minimizes the City's exposure to costs beyond TIF and other project related resources, provides for the delivery of the development products defined and for the completion of the entire project. ATTACHMENTS (2): ➢ Refined conceptual redevelopment plan and building elevations dated January 6, 2005 on pages ab s- a69 ➢ Refined conceptual redevelopment plan incorporating January 25 Council direction to be distributed on Monday. ➢ Proposed conceptual project h~si g plan on page a / no ➢ EDA resolution on page ➢ City Council resolution on page C A d A G" ~ G •N rJ` O7 y.~ :,p G .C7 ~1112~~ q C A 6~1. C.) tp 1 ~ d U d I y ~ - ~ --'r c +o $ Q ' V r' -02 0 0 41=11 y o 4 y p p i, . 6 • x j f r T Crl y y. It" d Vd _ ..~y Tv O - e - 4-1 a - y y V z j. - 55 L 0 S+ i _ fi ~~t ~ wa 6 ~ e r t ic" - _ _ x Y ~ j r ti _ f~ ~3. ~ p.t - 7 i ~ ~ ~ e ~ F T. "+a~ _ f .n-s ~ _ ~ t E~~~ ? ti js `its ~ .,j f ~ ,1 1_ a ~ ~ ~ 1 y f~ ~ - rN ~ r 7: r/ y ~ ? '"4,.. - ~ _ ~ . Esc-. ~ ~ 4 ~ ~ry id~t - - t _ a ~ x ~ ~ ~ ~ fi ht _ j ~ - -+a. r r'> a>: . _ _ _ :.~~y. a . ~ .wave. aau~-w- tir?' a?~~... +w w. w~..~t.a ~4 ...E 9`. t ~ 7 r tb y. - l d' K I T S t ~ c.N 5 f '3 ~ t •;ter 44t r: i r N. NA N. t~ R ` a i,1 It ; { - ~ i t, r " 4f y 4 s ~ ~'-6 q d o _ NNNIikiMNIEHHNfi Nll HI fiNfiffl Q 00 °ED a ' o i ~H .s 12a TW f7n00777QR YVA CZ:ZT 900Z/TZ/TO EAGAN ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION TO RECOGNIZE SCHAFER RICHARDSON AS CEDAR GROVE CORE AREA MASTER DEVELOPER, APPROVE REFINED CONCEPTUAL DEVELOPMENT PLAN AND AUTHORIZE STAFF TO PROCEED WITH NEGOTIATION OF A DEVELOPMENT AGREEMENT IN ITS REGARD BE IT RESOLVED by the Board of Commissioners of the Eagan Economic Development Authority to recognize Schafer Richardson as Cedar Grove Core Area Master Developer, approve the Refined Conceptual Development Plan dated and authorize staff to proceed with negotiation of a Development Agreement in its regard. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Jon Hohenstein, Secretary/Deputy Executive Director of the Economic Development Authority of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Authority in a regular meeting thereof assembled this I" day of February, 2005. Jon Hohenstein, Secretary/Deputy Executive Director EAGAN ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION RECOGNIZE SCHAFER RICHARDSON AS CEDAR GROVE CORE AREA MASTER DEVELOPER, APPROVE REFINED CONCEPTUAL DEVELOPMENT PLAN AND AUTHORIZE STAFF TO PROCEED WITH NEGOTIATION OF A DEVELOPMENT AGREEMENT IN ITS REGARD BE IT RESOLVED by the Eagan City Council to recognize Schafer Richardson as Cedar Grove Core Area Master Developer, approve the Refined Conceptual Development Plan dated and authorize staff to proceed with negotiation of a Development Agreement in its regard. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Maria Petersen, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council in a regular meeting thereof assembled this I" day of February, 2005. Maria Petersen, City Clerk a Agenda Information Memo Eagan Economic Development Authority Meeting February 1, 2005 F. OTHER BUSINESS There is no other business to come before the EDA at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the Economic Development Authority meeting. c;~ 93