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10/18/2005 - City Council Regular AGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING October 18, 2005 6:30 P.M. 1. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA (At approximately 8:00 p.m. the Council will take a short recess) III. RECOGNITIONS & PRESENTATIONS IV. CONSENT AGENDA 01 A. APPROVE MINUTES B. PERSONNEL ITEMS / C. CHECK REGISTERS D. APPROVE Disposal of Unclaimed or Abandoned Property 'E. APPROVE Change Order #2 for Contract 05-02 (City-Wide Street Overlays) 1z 6 F. APPROVE Resolution Accepting $1,000 Donation from Sam's Club Foundation - Fire Department ~ G. APPROVE Change Order #3 for Contract 04-04 (Lexington Avenue, TH 55 to Lone Oak Road - Street Improvements) a 9 H. ASSIGN Development Contract for Tan-Me Industrial Park 2nd Addition to new owner 3 ~ I. RECEIVE Petition and Authorize Feasibility Report for Project 938 (Nicols Road, Pin Oak Drive to Cliff Rd - Sidewalk Improvements) 038J. ADOPT Findings of Fact for Denial for a Planned Development Amendment - Microtel Inn 1p 3 K. AUTHORIZE Issuance of Banking Services RFP Qif y L. RECEIVE Petition and Schedule Public Hearing for Easement Vacation (Kennerick Addition, 1429 Lone Oak 1 Road) p q1M. RECEIVE Petition and Schedule Public Hearing for Easement Vacation (The Oaks of Bridgewater 2°d Addition, 3819 Hunters Overlook) ~50N. APPROVE Comments To The City Of Rosemount Regarding The Comprehensive Guide Plan Amendment For County Road 42 And Us 52 Land Use Area p St O. AUTHORIZE Advertisement For Request For Proposals For Eagan Community Center Banquet And Meeting Room Food Service. SAP. APPROVE Water Meter Reading Contract with SL-SERCO I jrQ, Q. APPROVE Final Plat - La Quinta Addition (La Quinta Inns) - A Final Plat to combine two parcels (Outlot C, 77 OO Eagan Woods Office Park 2°d Addition and adjacent unplatted parcel 010-03) into one lot, and Vacation of public drainage and utility easements within Outlot C, located at the SW corner of Pilot Knob Road and Buffet Way in the NE of Section 4. V. PUBLIC HEARINGS n6D A. PROJECT 913, Final Assessment Hearing, Walden Heights, Twin View Manor, Hillcrest Addition (Street Overlay 1/l~n Improvements) B. PROJECT 912, Final Assessment Hearing, Denmark Avenue, Deerwood Drive, Windcrest Addition (Street Overlay Improvements) g5C. PROJECT 878, Final Assessment Hearing, Cinnamon Ridge I' - 7a' Additions (Street Overlay Improvements) 0 ~D. PROJECT 786, Denmark Avenue, Wescott Road - Crestridge Avenue. Sidewalk Improvements P I. OLD BUSINESS VII. NEW BUSINESS VIII. LEGISLATIVEANTERGOVERNMENTAL AFFAIRS UPDATE elO IX. NEW RUNWAY/AIRPORT UPDATE X. ADMINISTRATIVE AGENDA A. Comments by City Council, City Administrator, and Department Heads /bs XI. ECONOMIC DEVELOPMENT AUTHORITY The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA') may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER B. ADOPT AGENDA C. APPROVE MINUTES D. OLD BUSINESS E. NEW BUSINESS I b~ 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Authorize Staff to enter negotiations for the potential acquisition of the Building D property of the Cedarvale Professional Buildings (Eagan Eye Clinic), 3908 Cedarvale Drive. 2. CEDAR GROVE REDEVELOPMENT DISTRICT - Approval of waiver of partial month's rent, Eagan Pet Clinic, 3990 Cedar Grove Parkway. / 3. CEDAR GROVE REDEVELOPMENT DISTRICT - Update Regarding TIF Redevelopment Agreement with Schafer Richardson for Core Redevelopment Area F. OTHER BUSINESS G. ADJOURNMENT XH. VISITORS TO BE HEARD (for those persons not on agenda) XHL CLOSED SESSION XIV. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. City of Eap Me TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 17, 2005 SUBJECT: ADDITIONAL INFORMATION / OCTOBER 18, 2005 CITY COUNCIL MEETING CONSENT AGENDA A. APPROVE MINUTES - Please insert pages 7 -10 Revised for the October 6, 2005 City Council meeting minutes. Community Development reviews all the conditions and there were some non-substantive changes that are included in the final draft which is marked "revised" for pages 7 -10. 0. Advertisement for Request for Proposals for Eagan Community Center Banquet and Meeting Room Food Service - An Agenda Information Memo was prepared last Friday for Consent Agenda item O, which requested authorization to advertise for RFP's for the ECC banquet/meeting room food service. The draft RFP was not completed at the time of the packet distribution. Since that time the draft RFP for the liquoribeverage service has also been completed and staff is asking that the Council authorize the advertisement for both RFP's at this time. Draft RFP's are enclosed without page number for Council review and, if authorized, advertisement will occur within the next week. The time frame identified in the initial memo will remain for both proposals. A revised recommendation to advertise both food and beverage RFP's is enclosed on page 51 Revised and 51A Revised for Council consideration. ECONOMIC DEVELOPMENT AUTHORITY Item 2. Cedar Grove Redevelopment District - Approval of Waiver of Partial Month's Rent, Eagan Pet Clinic, 3990 Cedar Grove Parkway - Enclosed on page 173A is the letter from the Eagan Pet Clinic requesting waiver of the rent payment for the clinic property through November 12, 2005. Item 3. Cedar Grove Redevelopment District - Update Regarding TIF Redevelopment Agreement with Schafer Richardson for Core Redevelopment Area - Enclosed and referenced as pages 178A -178C is a status update concerning the draft agreement with Schafer . A Richardson for the Cedar Grove Core Area Redevelopment as of Monday, October 17th negotiation meeting is scheduled for Tuesday afternoon, October 18th and an update will be provided to the City Council at that time. /s/ Thomas L. Hedges City Administrator Agenda Information Memo October 18, 2005 City Council Meeting Addition to original memo: 0. AUTHORIZE ADVERTISEMENT FOR REQUEST FOR PROPOSALS FOR EAGAN COMMUNITY CENTER BANQUET/MEETING ROOM FOOD SERVICE AND LIQUOR/BEVERAGE SERVICE. • The draft RFPs have been completed for both the food and beverage advertisements and staff is requesting that the liquor/beverage service be added to the advertisement for bid. 0. AUTHORIZE ADVERTISEMENT FOR REQUEST FOR PROPOSALS FOR EAGAN COMMUNITY CENTER BANQUET AND MEETING ROOM FOOD SERVICE. ACTION TO BE CONSIDERED: To authorize staff to advertise for Request for Proposals for the exclusive catering food service within the Eagan Community Center to accommodate meetings and events. FACTS: • In 2002 the City Council authorized the solicitation of no more than three exclusive food service vendors and one liquor vendor to service all events held within the Eagan Community Center. • In early 2003 the city entered into agreements with Classic Catering and Crowne Plaza to provide exclusive food service through March 2006. The third vendor was not specifically identified but was left open to allow staff the flexibility of facilitating special menu requests that might not be accommodated by the two identified caterers. • Staff receives multiple inquiries each week from interested vendors anxious to vie for the exclusive vendor status at Eagan's community center. The growing popularity of this site for weddings, meetings and conferences has caught the attention of the metro area and we expect to see a very large response to the proposals. • Response deadline for the RFPs is expected to be November 23. When the responses have been received and reviewed, the City Council will be provided with a detailed overview of services offered by the respondents. • With successful responses to the RFPs, the Council will be asked to make a recommendation in early January so that contracts can be completed, signed and activated effective March 1, 2006. • The tentative schedule proposed for this process is: 1. Advertise RFPs: October 24-November 5 2. Pre-proposal meeting: November 9 3. Proposals due: November 23 4. Narrow pool of respondents: November 28-December 4 5. Site visits of selected respondents: December 7-18 6. Compile data for Council/Ops Committee Review: Week of Jan. 2 7. Council recommendation: January 17, 2006 s1 Ld f- a, • The request to advertise for the exclusive liquor provider RFP will be a separate action item. If the draft RFP is completed by October 17, staff will request that this also be approved for advertisement. ATTACHMENTS: • Draft RFPs will be included in the supplemental agenda information distributed to the Council on Monday, October 17. ~ 1 ~ '~~aJlse-C~. ADMINISTRATIVE AGENDA REGULAR CITY COUNCIL MEETING EAGAN, MINNESOTA OCTOBER 17, 2005 CITY ATTORNEY CITY ADMINISTRATOR DIRECTOR OF PUBLIC WORKS Item 1. Contract 05-03, Well #21 (Drilling & Pumping Equipment) DIRECTOR OF COMMUNITY DEVELOPMENT Item 1. Redevelopment District Update Item 2. Development/Construction Activity ac)g - City of Ee~o TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 17, 2005 SUBJECT: ADMIMSTRATIVE AGENDA / OCTOBER 18, 2005 CITY COUNCIL MEETING CITY ATTORNEY There will be an Executive Session to update the City Council on matters of pending litigation that include, but are not limited to, the Bonfire liquor license and Wensmann v. City of Eagan. CITY ADMINISTRATOR There are no items at this time. DIRECTOR OF PUBLIC WORKS Item 1. Contract 05-03, Well #21 (Drilling & Pumping Equipment)- Contract 05-03 provides for the drilling and development of a 2°d water supply well along with the installation of related pumping equipment to be co-located at existing Well house #11 (3616 Ashbury Road). The Council awarded the contract for this well on January 18, 2005. The contract specifications require a 24 hour pump test to be completed before acceptance of the completed well. In order to perform this test, construction activity at the well site with the use of a generator will be required for a minimum of one 24-hour period. Due to the City ordinance restricting construction working hours between 7:00 a.m. and 10:00 p.m., the contractor has requested the extension of these allowable working hours to enable the 24-hour test (see page The contractor will need to take a step test in order to determine the actual timing of the 24- hour test and retesting is a possibility, so it is unknown what the specific dates of the testing will be other than within a specified 4-day range. Staff has informed the contractor that a one-week notice of the adjacent property owners will be required prior to the commencement of the requested extended working hours. At this time, the contractor is considering completing the testing by hard wiring the test equipment to the electrical power supply at the wellhouse. If the City's electrical power supply is used the generator would not be required and the testing would be quieter, possibly avoiding the need for a week's notification of the adjacent residents. However, there is a start-up cost and power penalty for which the contractor would be responsible. If the generator is used a one-week notice will be needed and the probable time for the 24 hour test is Wednesday, October 26. In order to satisfactorily complete the contract, it would be appropriate for the City Council to authorize the extension of the working hours to allow the required testing. ago ACTION TO BE CONSIDERED: Authorize the extended working hours for Contract 05-03 (Well #21 - Drilling and Pumping Equipment) by the contractor, Traut Wells, Inc. to include 24 hours a day from Wednesday, October 19 through Saturday, October 22 without the use of a generator OR Wednesday, October 26 through Saturday, October 29 with the use of a generator. COMMUNITY DEVELOPMENT DIRECTOR Item 1. Redevelopment District Update - Staff is providing regular updates to the City Council regarding the City's redevelopment districts as a part of each administrative agenda. In addition to the information enclosed on paged, staff will be available to provide comments or respond to questions relative to the redevelopment projects at Tuesday's meeting. Item 2. Development/Construction Activity - Per the Council's request, Community Development staff will provide bi-weekly updates of larger development and construction activity. The current update is enclosed on pageo4. /s/ Thomas L. Hedges City Administrator t 141 28th Ave South Waite Park, MN 56387 s 320-251-5090 Email joetraut@trautwells.com Tran WE, i October 17, 2005 CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55122 ATTN: REF: CITY OF EAGAN WELL 21 TO: CITY COUNCIL EXTENDED WORKING HOURS: TRAUT WELLS IS REQUESTING EXTENDED WORKING HOURS OUTSIDE THE 7:OOAM TO 7:OOPM HRS PER CONTRACT TO COMPLETE THE 24/HR PUMP TEST REQUIRED IN THE SPECS. TRAUT WELLS IS REQUESTING THE EXTENDED WORKING HOURS TO START FROM 10/19/05 TO 10/22/05. THE ACTUAL TIME OF THE EXTENDED WORKING HOURS WILL BE BASED ON HOW THE STEP TEST & 24/HR PUMP TEST GO. IF ONE WEEK NOTICE TO RESIDENTS IS REQUIRED TEST PUMPING MAY TAKE PLACE THE FOLLOWING WEEK AND THEREFORE, TRAUT WELLS IS ALSO REQUESTING EXTENDED WORKING HOURS FROM 10/26/05 TO 10/29/05. IF YOU HAVE ANY QUESTIONS FEEL FREE TO CALL. THANKS DAVE OR JOE TRAUT 4b~ City of EaRan Me TO: TOM HEDGES, CITY ADMINISTRATOR FROM: JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR DATE: OCTOBER 17, 2005 SUBJECT: REDEVELOPMENT DISTRICT ACTIVITY UPDATE The following update reflects activity in the City's redevelopment districts. Cedar Grove Redevelopment District • Schafer Richardson Ryland Development Agreement - The Finance Committee and staff have reviewed updated proposals to resolve remaining issues to permit a proposed development agreement to be presented for EDA and Council consideration. The Committee has set a deadline of October 18 to have an agreement in concept completed. • Acquisition and Relocation Plans - Negotiations are underway with the owners of Ace Frattallone Hardware and an appraisal has been received from the owners of AVVR. A number of property owners are actively pursuing alternative sites. • Communications Activities - The Cedar Grove Gateway, the monthly newsletter update, is being distributed to businesses in the area. Website updates also continue. • Development Outside the Core Area - Construction continues on the River Ridge Condominiums, Schwans Distribution Facility and the Opus Office Warehouse. Northeast Eagan Redevelopment District • Grand Oaks Development - The first office building in Grand Oak 5 is ready for occupancy. Construction continues for the bank and retail center at the intersection of Hwys 149 and 55. TMI has completed its relocation from the redevelopment area to Terminal Drive. • McGough Office Project - Notices have been distributed for the public hearing to consider the development agreement for the McGough office project at the EDA meeting on November 1. • Hwy 55 Parcels - DART Transit, the owner of a substantial number of the properties in the portion of the District south of Hwy 55 has indicated an intention to prepare a development/redevelopment plan for that part of the district. Southeast EaEan Masterplan • LHB is performing the substandard analysis for properties in the southeast area, which will serve as the basis for the Council's consideration of whether to create a formal redevelopment district in the area. aid City of Eapn Me TO: Jon Hohenstein, Community Development Director FROM: Dale Schoeppner, Chief Building Official Mike Ridley, City Planner DATE: October 13, 2005 SUBJECT: Development/Construction Activity Update The following update reflects recent activity in the Building and Planning Divisions. Permits Issued Address Explanation Valuation Type ➢ 3385 Highway 149 Gopher Smelting $2,000,000 Comm Add ➢ 2115 Cliff Dr Synod-Lakes & Prairies $ 100,000 Comm Impr Upcoming APC Applications ➢ Planning staff has been in discussions over the past several months with Gopher Resource about the development/redevelopment of their 20+ acre industrial site located at the southwest intersection of Yankee Doodle Road and Highway 149. An application to subdivide and develop the site is expected shortly. Staff will be happy to provide a brief overview of these items and/or respond to questions at Tuesday's meeting. As always, staff is available between meetings to respond to questions that may come to Council members' attention from the community. a)+ ko City of Eap To: HONORABLE MAYOR & COUNCILMEMBERS From: CITY ADMINISTRATOR HEDGES Date: OCTOBER 14, 2005 Subject: AGENDA INFORMATION FOR OCTOBER 18, 2005 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the October 18, 2005 City Council agenda, the following items are in order for consideration. Agenda Information Memo October 18, 2005 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the October 6, 2005 regular City Council meeting and the September 12, 2005 special City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the October 6, 2005 regular City Council meeting are enclosed on pages 3 through I"- • Minutes of the September 12, 2005 special City Council meeting are enclosed on pages through 0 MINUTES OF A REGULAR MEETING OF THE DRAFT EAGAN CITY COUNCIL j Eagan, Minnesota October 6, 2005 A Listening Session was held October 6, 2005 at 6:00 p.m. prior to the regular City Council meeting. All members of the City Council were present. Liz Witt provided an update on the activities of the League of Minnesota Cities and Dakota County Parks, specifically Lebanon Hills. She also requested an update on negotiations with the United State Postal Service. City Administrator Hedges provided an update. A regular meeting of the Eagan City Council was held on October 6, 2005 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Geagan, Councilmembers Fields, Tilley, Maguire and Carlson. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, City Planner Mike Ridley, Public Works Director Tom Colbert, City Attorney Mike Dougherty and Administrative Intern Genee Walz. AGENDA Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye: 5 Nay:0 RECOGNITIONS & PRESENTATIONS A. Oath of Office. Chief Therkelson provided an overview of the process and an introduction to two new police officers, Daniel McCarty and Brian Caron. Mayor Geagan administered the Oath of Office. CONSENT AGENDA Councilmember Tilley moved, Councilmember Maguire seconded a motion to approve the consent agenda as presented. Aye:5 Nay:0 A. Minutes. It was recommended to approve the minutes of the September 20, 2005 regular City Council meeting as presented. B. Personnel Items. 1. It was recommended to authorize the issuance of a request for proposal for dental insurance through an informal cooperative brokered by CBIZ Benefits and Insurance Services in Minneapolis. C. Check Registers. It was recommended to ratify the check registers dated September 22, 2005 and September 29, 2005 as presented. D. Resolution to Issue and Sell Bonds. It was recommended to approve a resolution to issue and sell: • $5,160,000 General Obligation Improvement Bonds, Series 2005A • $3,840,000 General Obligation Water Revenue Refunding Bonds, Series 2005B • $1,550,000 General Obligation Improvement Refunding Bonds, Series 2005C E. Public Hearing to Certify Delinquent Utility _Bills. It was recommended to set a public hearing date for November 1, 2005 to certify delinquent utility bills. F. Public Hearing to Certify Delinquent False Alarm Bills. It was recommended to set a public hearing date for November 1, 2005 to certify delinquent false alarm bills. G. Public Hearing to Certify Delinquent Weed Cutting Bills. It was recommended to set a public hearing date for November 1, 2005 to certify delinquent weed cutting bills. H. Licensee Name change on Liquor License. It was recommended to approve the licensee name change on the off-sale liquor license from Madigan Companies, Inc. to Madco Incorporated. 1. Extension of Terms. It was recommended to extend the terms of the Gun Club WMO to April 1, 2006. J. Project 03-H, Kennerick 2°d Addition. It was recommended to acknowledge the completion of Contract 03- H (Kennerick 2"d Addition - Street and Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. K. RFQ -Document Imaging _S sy tern It was recommended to authorize the issuance of Request for Proposals for an electronic document management system and authorize the advertisement for bids. L. Project 04-D. It was recommended to acknowledge the completion of Contract 04-D (Sugar Bluffs Addition - Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. 3 Eagan City Council Meeting Minutes October 6, 2005 DRA Page 2 T M. Project 911. It was recommended to receive the Final Assessment Roll for Project 911 (Berkshire Ponds Safari 2nd Additions - Street Overlay) and schedule a public hearing to be held on November 1, 2005. N. Project 915. It was recommended to receive the Final Assessment Roll for Project 915 (Ridgecliffe Additions / Covington Lane / Galaxie Avenue - Street Overlay) and schedule a public hearing to be held on November 1, 2005. 0. Contract 05-03. It was recommended to approve Change Order #3 to Contract 05-03 (Well #21) and authorize the Mayor and City Clerk to execute all related documents. P. Chan a in Dog License Fee. It was recommended to approve a change in the dog license fee for 2006-2007 from $14 for a two-year license to $18 for a two-year license. Q. Application for Exempt Permit. It was recommended to adopt a Resolution approving application for Exempt Permit for Faithful Shepherd Catholic School to hold a raffle on January 28, 2006 at 3355 Columbia Drive. PUBLIC HEARINGS VARIANCE - STEVE MARSTAD City Administrator Hedges introduced this item regarding a variance request to exceed the allowable 576 square feet detached accessory structure limits for a new detached garage on property located at 1740 Cliff Road. City Planner Ridley gave a staff report. Mayor Geagan opened the public hearing. Steve Marstad, 1740 Cliff Road, highlighted that his property is two acres instead of the normal 1/3 acre to which the ordinance normally applies. He argued that having the equipment inside is more aesthetically pleasing than keeping the equipment outside. To Mr. Marstad's knowledge, his neighbors have no concern with his request. He added that his property and the proposed building are highly screened from outsiders. There being no further public comment, Mayor Geagan closed the public hearing and turned discussion back to Council. Council discussed decreasing the size of the proposed building to comply with the ordinance. City Attorney Dougherty clarified that the property could be subdivided into smaller lots in the future. He also mentioned that, if Council decided, the size of the building could be a qualifying factor in their decision for approval or denial of the variance. He concluded by saying that the applicant must be agreeable to new accessory structure limits before the action can be voted upon. Mr. Marstad was agreeable to the new accessory structure limit of 882.9 square feet. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Variance to exceed the allowable 576 square feet detached accessory structure limits for a new detached garage on property located at 1740 Cliff Road in the NE '/4 of Section 32, subject to the following conditions: Aye: 5 Nay: 0 1. The property shall be platted. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The accessory structure shall meet all other zoning code and building code requirements. 4. The accessory structure is limited to 882.9 square feet. 5. No other accessory structures shall be allowed. PROJECT 914, THOMAS LAKE HEIGHTS STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Hedges introduced this item regarding the Final Assessment Roll for Project 914, Thomas Lake Heights street overlay improvements. City Engineer Matthys gave a staff report. I/ Eagan City Council Meeting Minutes October 6, 2005 Page 3 R AF T Mayor Geagan opened the public hearing. There being no public comment, Mayor Geagan closed the public hearing and turned discussion back to Council. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve the Final Assessment Roll for Project 914 (Thomas Lake Heights - Street Overlay Improvements) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 PROJECT 916, ST. FRANCIS WOODS 1sT / 3" - 5TH STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Hedges introduced this item regarding the final assessment roll for Project 916, St. Francis Woods 1"/ 3`d - 5'h Additions street overlay improvements. City Engineer Matthys gave a staff report. Mayor Geagan opened the public hearing. There being no public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Councilmember Maguire complimented the Department of Public Works for coming in below proposed assessment levels. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the Final Assessment Roll for Project 916 (St. Francis Woods 151 / 3`d - 5`h Additions - Street Overlay Improvements) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 LaQUINTA INN (EAGAN WOODS OFFICE PARK 2ND ADDITION) EASEMENT VACATION City Administrator Hedges introduced this item regarding the vacation of public drainage and utility easements within Outlot C, Eagan Woods Office Park 2°d Addition. City Engineer Matthys gave a staff report. Mayor Geagan opened the public hearing. There being no public comment, he closed the public hearing and turned discussion back to the Council. Councilmember Tilley moved, Councilmember Fields seconded a motion to close the Public Hearing and continue consideration of the vacation of public drainage and utility easements within Outlot C, Eagan Woods Office Park 2°d Addition to be concurrent with Final Plat approval for La Quinta Addition. Aye: 5 Nay: 0 NEW BUSINESS ORDINANCE AMENDMENT - CHAPTER 6, OTHER BUSINESS REGULATION AND LICENSING - REGARDING MASSAGE THERAPY ESTABLISHMENT AND MASSAGE THERAPY LICENSES City Administrator Hedges introduced this item regarding an ordinance amendment to Chapter 6 regarding Massage Therapy Establishment and Massage Therapy Licenses. Mayor Geagan opened the public hearing. A] Landischevski, 1142 Aquarius Lane, expressed his concern over the number of classroom and training hours required to obtain a license. Administrative Services Director VanOverbeke replied that the amendment to the ordinance does not have any impact on the number of classroom and training hours required for license. He proceeded to read the classroom and training requirements as stated in the ordinance. v Eagan City Council Meeting Minutes October 6, 2005 Q Page 4 s ` /q Mayor Geagan asked Chief Therkelson if he has researched the public safety impact of different certification requirements. Chief Therkelson stated that although he had not looked into different certification requirements, the current ordinance requirements have been successful in regarding public safety and consumer protection issues. He mentioned that he is comfortable with the language of the ordinance amendment and does not anticipate problems. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve an ordinance amendment to Chapter 6, Other Business Regulation and Licensing, regarding Massage Therapy Establishment and Massage Therapy Licenses. Aye: 5 Nay: 0 PRELIMINARY PLANNED DEVELOPMENT AND FINAL PLANNED DEVELOPMENT (OUTLOT A, LEXINGTON POINTE 13TH ADDITION AND OUTLOT A LEXINGTON POINTE 7TH ADDITION) - RELIANCE DEVELOPMENT City Administrator Hedges introduced this item regarding a Preliminary Planned Development and a Final Planned Development for a retail commercial development, consisting of a 43,175 square foot grocery store, and two 10,000 square foot multi-tenant retail buildings south of Diffley Road and east of Lexington Avenue in the NW of Section 36. City Attorney Dougherty explained the legal constraints presented by the property's current zoning in light of the Comprehensive Guide Plan. He also clarified the consequences of approval, denial, or continuance of the item. City Planner Ridley gave a staff report outlining deviations and variances as well as reasons for denial by the APC. Council asked for clarification between the differences between the zoning of Planned Development and Neighborhood Business as it relates to the proposed development. City Planner Ridley provided a comparison of the two options. Council asked for an overview of the process for rezoning to Neighborhood Business. City Attorney Dougherty stated the process and clarified that there would be little legal stance to deny the application to Neighborhood Business rezoning. Mayor Geagan asked for comments from the developer. John Trouts of Reliance Development Company, a partner in Diffley Ventures, thanked the Council for the previous continuance. He stated that his development would provide an attractive architectural package, an over-standard green space including an outdoor plaza, and finally a unified development plan providing continuity to the area. He also expressed interest in reducing residential and commercial traffic mix by engaging the developer, the City and Dakota County in constructing a full access entrance with traffic light at the main access point on Diffley. He said that if the main access point on Diffley had a traffic light, there would be no need for an access point off of Daniel Drive. He also pledged to pay for 75% of the traffic light. Mayor Geagan opened for Council discussion. Council asked Staff for their opinion on traffic options and the willingness of the County to negotiate the access points. City Engineer Matthys reviewed the traffic options and summarized the County's specifications on access points. Council directed staff to discuss the options further with the County, preferring a fully signalized main access point to be across from the elementary school on Diffley, full access to Daniel Drive and no Daniel Drive access to the development. Council discussed landscaping options in the development, specifying desire for double-stacked evergreens and a decorative fence along property line to discourage walk-through traffic. Mayor Geagan opened for public comment. Nineteen members of the public expressed their concerns including: increased traffic, children safety, County acceptance of full-signalization proposal, store hours, architecture congruity with neighboring buildings, scale of store, future improvements to Lexington and Diffley roads, quality of Rademacher's franchise, outdoor trash and storage, number of and noise generated by trucks, emergency vehicle access to Daniel Drive, allowance of a service road, applicability of past zoning to today's needs, number of full access points, impact of a signalized intersection on the traffic capacity of Diffley Road, property valuation after site is developed, height and brightness of lights in parking lot, height and length of berm on property line, resident recourse if County denies access proposal, precedence set for nearby undeveloped sites, size of parking spaces and their impact on development size, developer payment of traffic signal, content of retail stores, impact of a destination V Eagan City Council Meeting Minutes October 6, 2005 PA Page 5 grocery store as opposed to a neighborhood grocery store, elevation impact during grading, and the number of conditions of approval. Council, City staff and the developer responded to a list of questions generated during the public comment period. Mayor Geagan closed the public comment period and turned discussion back to the Council. Council thanked everyone for their participation and diligence in becoming educated about the issue. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Preliminary Planned Development for a retail commercial development (Diffley Marketplace) consisting of a 43,175 square foot grocery store, two 10,000 square foot multi-tenant retail buildings, and two other retail buildings upon 10.94 acres located south of Diffley Road and east of Lexington Avenue, legally described as Outlot A, Lexington Pointe 13th Addition and Outlot A, Lexington Point Vh Addition, in the NW of Section 26, subject to the following conditions: Aye: 5 Nay: 0 1. A Final Planned Development Agreement shall be executed for each Phase of the development. The following plans are necessary for the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Site Lighting Plan • Final Landscaping Plan • Final Signage Plan 2. The property shall be platted prior to issuance of any building permits. Outlot A, Lexington Pointe 7th Addition, a 0.15 acre parcel adjacent to Daniel Drive) shall be included in the plat combining the two existing outlots that comprise this site into a single parcel. The platting shall be completed prior to issuance of any building permits. 3. Uses permitted within the NB zoning district shall be permitted within the two Phase I retail buildings. Only three Class II restaurants, with one drive-through service shall be permitted in the Phase I retail buildings. Any additional Class 11 restaurants in the Phase I retail shall require a Planned Development Amendment. 4. The approved use for the Phase II development shall be one Class H restaurant with drive through service and one financial institution with drive through service. Any use in Phase 11 other than the uses specified will require an amendment to the Preliminary Planned Development. 5. The following Class II restaurants shall be prohibited: McDonald's, Burger King, KFC, Wendy's, Taco Bell and Arby's. 6. Phase 11 development will require Final Planned Development approval for each building. Each Final Planned Development application will require a Site Plan Review by the City Council. 7. Phase 11 development on the east end of the site shall be subject to the minimum setback requirements in the NB zoning district, except that any proposed buildings in Phase II shall be set back a minimum of 50 feet from the south property line, and parking may be set back 15 feet from Diffley Road. 8. With future subdivision, cross-easements will be needed for ingress/egress and parking in a form acceptable to the City Attorney. 9. The trash enclosures shall meet the 30-foot setback from the south property line. 10. The development shall provide a service drive dedicated to through movements and without direct parking stalls, from the existing access onto Diffley Road to the Walgreen's property. Eagan City Council Meeting Minutes J°1 October 6, 2005. Page 6 P 11. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 12. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 13. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements and area acceptable to the City Engineer. 14. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City Codes and engineering standards, guidelines and policies. 15. To ensure that Walgreen's will retain access to Diffley Road with future subdivision of the subject site, the developer shall provide a copy of the access easement affording Walgreen's access to Diffley Road for review and approval by the City Attorney prior to release of the plat and Planned Development agreements for recording. 16. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 17. A detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee shall be provided in the form of a letter of credit in an amount equivalent to the cost of plant materials plus installation, as calculated by the City, and shall cover two full calendar years subsequent to the completion of the landscaping as provided in the approved landscape plan and shall be released only upon inspection and written notice of conformance by the City. 18. City water quality requirements shall be met primarily through construction of an on-site pond on the east end of the parcel. This pond shall have a minimum treatment volume of 1.5 acre-feet and a maximum depth of 10 feet. To account for the 1.04 acres of the site that drain off site to city streets without stormwater treatment, cash in lieu of ponding shall be paid at the rates in effect at the time of payment. 19. The applicant shall submit a revised Tree Mitigation Plan that shows the mitigation plantings separate from the Landscape Plan. This revised plan shall be submitted to City staff for review and approval by the City Forester prior to inclusion in the Preliminary PD Agreement. 20. The proposed Grading Plan must be revised to incorporate berming along Diffley Road. 21. The developer shall review the Landscape Plan and revise it as necessary to address the following issues: a. Selection of plants and use of taller narrower evergreen materials along the south boundary for solid screening and appropriate size and tolerance for growing conditions. b. Potential conflicts between parking lot island trees and site lighting. c. Designation of mitigation plantings in addition to landscape plantings. d. Added shrub and/or perennial beds along Diffley Road. 22. The site lighting plan shall be reviewed and calculations clarified or lighting modified to better achieve the IESNA recommended standards and reduce light spillover onto adjacent residential property. 23. Additional shielding or adjustments in the proposed lighting shall be made to achieve the 1.0 foot- candle or less at all points along the development where it abuts residential property. 24. The proposed grocery building elevations shall be modified to utilize brick as the primary exterior material rather than EIFS. Eagan City Council Meeting Minutes October 6, 2005 Page 7 25. There shall be no signage on the cart corrals, and all shopping carts shall be retrieved from the corrals and stored within the building overnight. 26. Awnings on the two retail buildings shall be a canvas or Sunbrella material and shall not be illuminated and shall contain no signage. 27. Hours of operation for the grocery store and other commercial businesses shall be restricted to between 6:00 a.m. and 12:00 a.m. (midnight). 28. The driveway connection to Daniel Drive shall be eliminated and the plans resubmitted to Dakota County for review. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Final Planned Development for Phase I of a retail commercial development (Diffley Marketplace) consisting of a 42,600 sq. ft. grocery store and two 10,000 sq. ft. multi-tenant retail buildings, upon 10.94 acres located south of Diffley Road and east of Lexington Avenue, legally described as Outlot A, Lexington Pointe 13'' Addition and Outlot A, Lexington Pointe 7`b Addition, in the NW V. of Section 26, subject to the following conditions: Aye: 5 Nay: 0 1. A Final Planned Development Agreement shall be executed for each Phase of the development. The following plans are necessary for the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Site Lighting Plan • Final Landscaping Plan • Final Signage Plan 2. The property shall be platted prior to issuance of any building permits. Outlot A, Lexington Pointe 7's Addition, a 0.15 acre parcel adjacent to Daniel Drive) shall be included in the plat combining the two existing outlots that comprise this site into a single parcel. The platting shall be completed prior to issuance of any building permits. 3. The development shall be subject to the minimum setback requirements in the NB zoning district with the following exceptions: The two 10,000 sq. ft. retail buildings shall be set back a minimum of 40 feet from the south property line, trash enclosures shall be set back a minimum of 30 feet; parking may be set back a minimum of 15 feet from Diffley Road. Building Setbacks: • Minimum of 50' setback front yard setback (from Diffley Road) • Minimum of 50' rear yard setback (south lot line) for grocery building • Minimum of 40' rear yard setback (south lot line) for two multi-tenant retail buildings (30' minimum rear yard setback for trash enclosures) • Minimum 10' side yard setback (west lot line) Parking/pavement setback • Minimum of 15 feet from north property line abutting Diffley Road • Minimum of 20' from south property line • 25' set back shall be provided of where possible as shown on the approved Site Plan • 5' Minimum side yard setback (west lot line) 4. Uses permitted within the NB zoning district shall be permitted within the two Phase I retail buildings. 5. Only three Class II restaurants, with one drive-through service shall be permitted in the retail buildings. Any additional Class 11 restaurants in the Phase I retail shall require a Planned Development Amendment. Eagan City Council Meeting Minutes October 6, 2005 Page 8 6. The following Class II restaurants shall be prohibited: McDonald's, Burger King, KFC, Wendy's, Taco Bell and Arby's. 7. The trash enclosures shall meet a minimum 30-foot setback from the south property line. 8. The development shall provide a service drive dedicated to through movements and without direct parking stalls, from the existing access onto Diffley Road to the Walgreen's property. 9. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 10. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 11. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements and area acceptable to the City Engineer. 12. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City Codes and engineering standards, guidelines and policies. 13. To ensure that Walgreen's will retain access to Diffley Road with future subdivision of the subject site, the developer shall provide a copy of the access easement affording Walgreen's access to Diffley Road for review and approval by the City Attorney prior to release of the plat and Planned Development agreements for recording. 14. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 15. A detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee shall be provided in the form of a letter of credit in an amount equivalent to the cost of plant materials plus installation, as calculated by the City, and shall cover two full calendar years subsequent to the completion of the landscaping as provided in the approved landscape plan and shall be released only upon inspection and written notice of conformance by the City. CONDITIONAL USE PERMIT - RAMONA RODRIGUEZ City Administrator Hedges introduced this item regarding a Conditional Use Permit to exceed the 25% impervious surface maximum in a Shoreland Overlay District for a four season porch addition on property located at 1325 Carlson Lake Lane. City Planner Ridley gave a staff report. Councilmember Maguire moved, Councilmember Tilley seconded a motion to approve a Conditional Use Permit to exceed the 25% impervious surface maximum in a Shoreland Overlay District for a four season porch addition on property located at 1325 Carlson Lake Lane in the NW '/4 of Section 27; subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The impervious surface can not exceed 29%. 3. A landscape management plan and landscape plan shall be developed and implemented in consultation with the Soil and Water Conservation District and the City of Eagan prior to issuance of a building permit. /0. Eagan City Council Meeting Minutes October 6, 2005 Page 9 r COMPREHENSIVE GUIDE PLAN AMENDMENT - OAK HILLS CHURCH City Administrator Hedges introduced this item regarding a Comprehensive Guide Plan Amendment to change the land use designation from QP - Quasi - Public to LD - Low Density residential, approximately 0.94 acres located at the southwest corner of the property at 1570 Yankee Doodle Road. City Planner Ridley gave a staff report. Mayor Geagan opened the public comment period. Gary Embertson, Treasurer of Oak Hills Church explained that the amendment would facilitate the church constructing one to two homes for missionaries on church property. He stated that this land use fits well into the surrounding residential area and that affected neighbors are supportive. He also mentioned the church would consider sharing in costs for a trail and a conservation easement if there is benefit to the City. There being no more public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Council discussed the precedent being set for pieces of land owned by other non-profit as well as impact to the land around the proposed property. City Attorney Dougherty clarified the tax-exempt status of the property. He also clarified that the Council cannot demand that there be no further subdivisions on the property. Councilmember Tilley moved, Mayor Geagan seconded a motion to direct that a Comprehensive Guide Plan Amendment to change the land use designation from QP - Quasi-Public to LD - Low Density residential, approximately 0.94 acres located at the southwest comer of the property at 1570 Yankee Doodle Road (east of Coachman Road opposite the entrance to the City Maintenance Facility) in the NW '/4 of Section 16, be submitted to the Metropolitan Council for review and approval. Aye: 5 Nay: 0 COMPREHENSIVE LAND USE PLAN AMENDMENT - DELTA DEVELOPMENT City Administrator Hedges introduced this item regarding a Comprehensive Guide Plan Amendment for approximately 4.8 acres located on Lots 1 and 2, Block 1, Preusse Addition, from Business Park to Medium Density Residential. City Planner Ridley gave a staff report. Mayor Geagan opened the public hearing. Mark Parranto, Delta Development, addressed the concern of airport noise by stating the property owner will know about the impact of the new runway because it will be developed after the new runway is fully operational. He also provided an orientation for where the property is as well as the location of sewer lines, gas lines and elevations. He mentioned that there will be a homeowners' association and the unit price will be approximately $200,000. Janelle Walter, 2101 Waterville Lane, president of the townhome association near to the property in discussion raised two concerns: 1) the homeowners in her association purchased their properties with the understanding that the property in question was zoned industrial, causing concern about rezoning and 2) the homeowners in her association are concerned about increased traffic onto Diffley, particularly as there is only one entrance into the residentialfindustrial area. There being no more public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Council discussed easements, emergency vehicle access, noise levels and whether the roads were public or private. Councilmember Fields moved, Mayor Geagan seconded a motion to direct staff to direct the preparation of Findings of Fact for Denial of a Comprehensive Guide Plan Amendment for approximately 4.8 acres located on Lots 1 and 2, Block 1, Preusse Addition, from Business Park to Medium Density Residential. Aye: 5 Nay: 0 PLANNED DEVELOPMENT AMENDMENT AND FINAL PLANNED DEVELOPMENT (OUTLOT C, EAGAN WOODS OFFICE PARK 2ND ADDITION) - LA QUINTA INNS, INC. City Administrator Hedges introduced this item regarding a rezoning from T, Transitional to PD, Planned Development on .76 acres located at 2779 Pilot Knob Road and a Final Planned Development to expand the existing Eagan City Council Meeting Minutes October 6, 2005 Page 10 Planned Development to adjacent property and change the approved use from Class I restaurant to a 152 room, five story hotel located at the southeast corner of Pilot Knob and Buffet Way. City Planner Ridley gave a staff report. Mayor Geagan opened the public hearing. Maurice Tate of LaQuinta Inns informed the Council that Minnesota will be the 40`b state in which LaQuinta operates. He also informed Council of his intention to develop two lots into one, reduce access points, dedicate additional right of way, and provide trail connection. LaQuinta is currently working with Manley to develop complimentary entrance features. LaQuinta has also submitted notification to the FAA for approval of the proposed height of the building. Mr. Tate closed by requesting consideration of three signs as signage is particularly important in the hospitality industry. There being no additional public comment, Mayor Geagan closed the public comment and turned discussion back to the Council. Council told Mr. Tate that, regarding signage, they were inclined to keep with code as the conditions are so stated in the APC minutes. An additional condition was added to ensure FAA approval of the proposed building's height and that the entrance features on Buffet Way shall match that across the street in terms of design, size and materials. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Rezoning from T, Transitional, to PD, Planned Development upon 0.76 acres located at 2779 Pilot Knob Road in the NE '/4 of Section 4. Aye: 5 Nay: 0 Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Planned Development Amendment and Final Planned Development to expand the existing Planned Development to adjacent property and change the approved use from Class I restaurant to a 152-room, five-story hotel upon 2.76 acres located at the southeast comer of Pilot Knob Road and Buffet Way in the NE ''A of Section 4, subject to the following conditions: Aye: 5 Nay:0 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. The Final Planned Development Agreement shall be recorded against the property at the Dakota County Recorder's office prior to issuance of a building permit. 2. The following exhibits are required for the Final Planned Development Agreement: a. Final Site Plan b. Final Building Elevations/Signage Plan c. Final Landscape Plan d. Final Site Lighting Plan 3. The site shall be developed in accordance with the above referenced final plans. 4. The property shall be platted. 5. The hotel shall provide 24-hour staffing at the front desk. 6. Site Lighting shall be downcast and shielded to prevent glare and minimize light spillover off the property. 7. The Site Lighting Plan shall be revised to include fixture and pole mounting details and information and to modify the calculations using the minimum light level within the parking lot. Light levels shall not be less than 0.5 footcandles within the parking lot, nor exceed 1 footcandle at the property line. 8. The landscape plan shall be revised as follows: ► Identify more trees as landscape materials and fewer trees as mitigation to meet landscape and tree mitigation requirements ► Use perennials rather than shrubs in parking lot islands to better accommodate snow storage. ► Use a species that is more suitable to the constrained growing space along the south and west sides of the site. 9. Landscape berms to help screen parking areas shall be provided within the parking setback areas, where possible. 10. Building signage shall be limited to two elevations. 11. The developer shall work with the development to the north to utilize the same brick material and same monument and decorative fence design on both entrance monuments north and south of Buffet Way and to select a brick that is compatible with the principal buildings in both developments. 12. The monument sign area shall not exceed four feet seven inches in height and may consist of an internally lit cabinet as shown on applicant's specimen (internally lit letters and banner). Aa Eagan City Council Meeting Minutes October 6, 2005 Page 11 13. The development shall provide no net increase in runoff to Pond HP-7 for water quality treatment. Stormwater treatment design shall be subject to review and approval by the City Water Resources Coordinator prior to release of the Final PD Agreement for recording. 14. Public street access to the development shall be restricted to the intersection of Eagan Woods Drive and Buffet Way. 15. The developer shall remove all existing driveway accesses onto Pilot Knob Road and Buffet Way, in accordance with City and Dakota County standards. 16. The parking stalls near the curve of the service drive shall be set back a minimum of 15 feet from the service drive. 17. The developer shall provide ingress/ egress easement over the proposed service drive along the west edge of the development in favor of McNally Addition and Central Irrigation Addition properties, in a form acceptable to the City Attorney. This easement shall contain a provision that the easement cannot be vacated without the consent of the City. 18. The Landscape Plan, Tree Mitigation Plan and Overall Planting Plan shall be revised to correctly identify 42 Category B mitigation trees and designate more trees as landscape materials. These revised plans shall be submitted to the City for inclusion in the Final Planned Development Agreement. 19. This development shall be responsible for cash park and trails dedications at the time of building permit issuance at the rates then in effect. 20. The building's height meets FAA approval. 21. The entrance feature on Buffet Way shall match the feature to the north in terms of design, size and materials. PLANNED DEVELOPMENT AMENDMENT - LARSON PROPERTIES City Administrator Hedges introduced this item regarding a Planned Development Amendment to extend the term of the original Planned Development Agreement for five years and a Planned Development Amendment to allow an interim use of expanded parking associated with airport shuttle service at the Microtel Hotel on property located at 3000 Denmark Avenue. City Planner Ridley gave a staff report. Mayor Geagan opened the public comment period. Tom Larson of Larson Properties emphasized 1) the intention of his business to identify a restaurant operator and eventually convert the site into restaurant parking and 2) provide parking service in the interim Addressing the Council's questions, Mr. Larson stated that if approved, the parking policy would mandate that overnight guests park in the existing lot and those using the parking service park in the proposed lot. Mr. Larson stated that those using the parking service are charged a higher "airport stay" rate. Mr. Larson estimated the improvement would cost $150,000 and that it would be easier to add a restaurant if the parking lot is already available for use. After the restaurant is added, the parking service for extended stay will end and those parking spaces will be available for restaurant use. There being no further public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Council expressed concern over impervious surface, limited restaurant possibilities and the expansion of the Park and Ride operation at this site. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Planned Development Amendment to extend the term of the original Planned Development Agreement for five years on property located at 3000 Denmark Avenue, legally described as Lot 1, Block 2, Eagandale Center Industrial Park No. 9 in the NE of Section 10, subject to the following conditions: Aye: 5 Nay: 0 1. A Final Planned Development Agreement will need to be completed for the development of the Class I restaurant, which may include on-sale liquor. The following exhibits are required for the Final Planned Development Agreement for the restaurant: • Final Site/Phasing Plan • Final Landscape Plan • Final Building Elevations Plan • Final Lighting Plan • Final Signage Plan 13 Eagan City Council Meeting Minutes October 6, 2005 A FT Page 12 I 2. The term of the Planned Development shall be extended five (5) years from the date of City Council approval. 3. The property shall be subdivided and replatted prior to construction of Phase 2 (the restaurant) of the development, if Phase 2 (restaurant) is not under common ownership with Phase 1 (hotel). 4. The future restaurant will be evaluated at the time of Final Planned Development and building permit and shall be subject to the airport noise policy standards in place at that time. 5. This amendment supplements the prior Planned Development Agreement. Councilmember Fields moved, Councilmember Tilley seconded a motion to direct preparation of Findings of Fact for Denial of a Planned Development Amendment to allow an interim use of expanded parking associated with airport shuttle service at the Microtel Hotel on property located at 3000 Denmark Avenue, legally described as Lot 1, Block 2, Eagandale Center Industrial Park No. 9 in the NE '/4 of Section 10. Aye: 4 Nay: 1 (Councilmcmber Maguire opposed) LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE No items presented. NEW RUNWAY / AIRPORT UPDATE City Administrator Hedges stated that a letter will be sent out regarding the opening of the new runway. ADMINISTRATIVE AGENDA No items presented. VISITORS TO BE HEARD No visitors to be heard. Councilmember Maguire moved, Councilmember Tilley seconded a motion to adjourn the regular City Council meeting at 11:50 p.m. Aye: 5 Nay: 0 Date Administrative Secretary / Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. MINUTES SPECIAL CITY COUNCIL MEETING SEPTEMBER 12, 2005 5:30 P.M. EAGAN ROOM - EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Geagan, Councilmembers Carlson, Fields, Maguire and Tilley. City staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Director of Communications Garrison, Community Development Director Hohenstein, City Planner Ridley, Human Resources Manager Peterson, Director of Administrative Services VanOverbeke, Deputy Police Chief McDonald, Fire Chief Kriha, Battalion Chief DiIoia, Co- Chair of the Fire Department Full Time Fire Chief Committee Bjornson, Administrative Intern Walz, and City Attorney Dougherty. 1. ROLL CALL AND AGENDA ADOPTION Councilmember Tilley moved; Councilmember Maguire seconded a motion to approve the agenda as presented. Aye: 3; Nay: 0 (Councilmembers Fields and Carlson were not present for the vote) II. VISITORS TO BE HEARD There were no visitors to be heard. Councilmember Carlson arrived at 5:35 p.m. III. COMMITTEE UPDATE ON FULL TIME FIRE CHIEF POSITION DESCRIPTION AND CONVERSION OF BYLAWS TO STANDARD OPERATING PROCEDURES City Administrator Hedges introduced the item noting that there were two parts of the item for consideration. The first item to be considered was the conversion of the Fire Department Bylaws to Standard Operating Procedures. Hedges noted that the League of Minnesota Cities Insurance Trust recently held a symposium for Fire Departments across the State, at which they stated that a Fire Department currently operating under Bylaws must modify their organizational structure, policies and procedures in order that they are transitioning from their own organizational entities to City departments. Hedges added that the League strongly encourages cities to abolish Fire Department Bylaws and, rather, adopt Standard Operating Procedures (SOP) in order that the Fire Department operates in a manner consistent with other city departments. Hedges also noted that the Executive Board of the Fire Department has been briefed regarding the League's recommendation and acknowledges the need to change from Bylaws to SOP. The City Council discussed the conversion of the Bylaws to the SOP. Firefighter Dirk Bjornson addressed the City Council noting that the Executive Board would work with the Human Resources Manager to ensure that the revisions to the SOP match City policies. Per the recommendation of Chief Kriha and Firefighter Bjornson, the City Council directed the Committee of the Fire Department that will review the SOP to meet monthly in order to get a recommendation to the City Council on the revisions to the SOP within 6 to 12 months. The Council also directed that the revised SOP first be reviewed by the City Attorney before being presented to the Council. City Administrator Hedges introduced the next item regarding the full time Fire Chief position description. Hedges noted that the Full Time Fire Chief Committee, which is made up of a cross section of the Eagan Fire Department, has been meeting for the past 2 to 3 years to discuss the merits of having a full time Fire Chief. Hedges noted that the Committee has completed their work and, thus, is prepared to present their recommendation for a full time Fire Chief to the City Council. Hedges added that the full time Fire Chief position was included in the proposed 2006 General Fund Operating Budget, which was preliminarily approved at the September 6, 2005 City Council meeting. Mayor Geagan thanked the Committee from the Fire Department for their work in preparing the position description regarding a full time Fire Chief. Firefighter Bjornson commented on the need for a full time Fire Chief given the growth in the scope of the position. Fire Chief Kriha also commented that Eagan's Fire Department is one of the largest in the State and the time has come for a full time Fire Chief. The City Council discussed the position description for the full time Fire Chief, noting that an experienced manager will be needed to oversee the Fire Department. The Council also asked that the position description include reference that the Fire Chief should be responsible for identifying outside sources of funding. Councilmember Fields arrived at 6:00 p.m. Upon discussing the full time Fire Chief position description, the City Council voiced their consensus that they support the hiring of a full time Fire Chief. Mayor Geagan asked the Fire Department to come up with what they see as the top five to ten issues facing the Fire Department in the coming years. The City Council directed staff to modify the position description based on the input of the City Council at the workshop, and get the position description back to the City Council in October. Councilmember Carlson moved, Councilmember Tilley seconded a motion to acknowledge the conversion of the Fire Department Bylaws to Standard Operating Procedures, and to approve the process of replacing the Bylaws with Standard Operating Procedures, including review and recommendations by the Fire Department appointed committee and Human Resources Manager. Aye: 5; Nay: 0 16 IV. COMPREHENSIVE GUIDE PLAN-PARK DESIGNATION OPTIONS City Administrator Hedges introduced the item noting that the City Council, City Attorney and the LMCIT Attorney have discussed the possibility of amending the city code to provide additional permitted uses in the park zoning district. Community Development Director Hohenstein summarized the discussion on the issue thus far. It was noted that City Attorney Dougherty was in the audience. The City Council discussed possible additional permitted uses within the park zoning district. A question was raised regarding whether privately owned recreational uses would be allowed within the zoning district. There was City Council consensus that additional guidelines would be needed with regard to the specific uses within the park zoning district, beyond the conditional use requirements. V. IN HOME MASSAGE THERAPY LICENSING City Administrator Hedges introduced the item noting that at the June 7, 2005 Listening Session, Rebecca Guthrie, massage therapist teacher, requested the Council consider allowing massage therapists to conduct business out of their homes. At that time, Council directed staff to place the item on a future workshop agenda. Director of Administrative Services VanOverbeke and Deputy Police Chief McDonald provided an overview of the research that has been gathered on this issue, including elements of ordinances of surrounding cities that allow in home massage therapy licensing. VanOverbeke noted that a representative of Bryman Institute was in attendance at tonight's meeting. The City Council discussed the proposal of in home massage therapy licensing. It was noted that currently the City's Police Department has not had any legal issues with regard to the licensed establishments; however, there a concern was voiced regarding the authority of the Police Department with regard to doing inspections of in home massage therapy sites. Upon further discussion, there was City Council consensus that licensed massage therapists would be allowed to provide in home massage therapy services provided that the therapist is licensed through an Eagan licensed massage establishment. The Council also agreed that students of an accredited institution who are performing massage services in the course of a clinical component of an accredited program or study shall be allowed to perform massage services, provided that the students are identified to the public as students of massage therapy and are under supervision of an instructor. VanOverbeke noted that the ordinance amendment would be included on an upcoming regular City Council agenda for formal consideration. VI. HOUSING IMPROVEMENT DISTRICT City Administrator Hedges introduced the item noting that the City Council was approached by the Cedar Bluffs Homeowners Association at a Listening Session regarding the possibility of the City considering the establishment of a housing assistance district/area that would permit the association to perform improvements of private common property of the homeowners association and finance it through City sponsored borrowing. Hedges also noted that such districts are permitted under Minnesota Statutes and, while they are unique from special assessments, function in a similar manner, with the repayment of the cost of the financed improvements being paid as a part of the property taxes for the units within the association. Community Development Director Hohenstein and Administrative Intern Walz summarized the discussions that have taken place thus far between the City, the Community Development Agency, and the Cedar Bluffs Homeowners Association. Hohenstein acknowledged a representative of the Cedar Bluffs Homeowners Association in the audience. Hohenstein also noted that per the direction of the City Council on August 16, 2005, staff prepared a draft policy for Council consideration. Hohenstein summarized the proposed policy, and noted that the City of Eagan's draft policy requires a petition from a minimum of 50 percent of the property owners, while that the statute only requires a petition from 25 percent. Hohenstein went on to note that the City and CDA staff believe that the higher requirement would be appropriate to ensure that there is a strong support for the use of the tool by a majority of affected property owners. Hohenstein added that additionally, the statute permits the establishment of a district to be stopped by submission of a petition by 35 percent of the affected property owners. Hohenstein also noted that should the City Council pass the draft policy, it does not bind the Council's actions. The City Council discussed the housing improvement district proposed policy. The City Council in particular discussed the use of financing for improvements to common areas. Council directed staff to amend the draft policy to clarify the Council's authority to approve or not approve specific aspects of applications and place the item on an upcoming City Council agenda. VII. 2006-2010 PART II CIP (VEHICLES AND EQUIPMENT) City Administrator Hedges introduced the item noting that the first year of the proposed CIP (2006) is considered as a budget with the four out years (2007-2010) being presented only as a general plan. It was noted that for the most part, vehicles and equipment costing more than $10,000 are budgeted in this section of the CIP, with items costing less than $10,000 budgeted in departmental operating budgets. City Administrator Hedges added that in 1993, the City Council established a policy whereby each year an amount is allocated to the Equipment Revolving Fund (ERF) for Non-Enterprise Funds CEP Part II purchases. Hedges noted that the allocation is based on the initial amount of $500,000 used in 1993, which is increased annually by population growth and inflation factors. Hedges added that the 2006 allocation was increased by 3.5 percent from the 2005 allocation to $932,921. Hedges noted that an amount of $379,174 is being carried forward from 2005, thus generating a total available balance of $1,312,095 for 2006 purchases. Hedges added that the ERF is funded through an annual ad valorem property tax levy. The City Council discussed the Part II CIP proposal, including why the City reviews the General Fund and CIP at different times. Hedges noted that the CIP has a different funding source than the General Fund Operating Budgets. Councilmember Maguire requested a summary of surpluses across all City budgets in order to compare those surpluses at one time. There was City Council consensus to schedule the CIP for formal Council consideration at an upcoming regular City Council meeting. /OC~ VIII. OTHER BUSINESS Dirk Bjornson, Co-Chair of the Full-Time Fire Chief Committee, approached the City Council to request clarification on their earlier motion in reference to the Fire Department Bylaws. City Administrator Hedges noted that the advice from the LMCIT was to revoke the Bylaws and convert them to SOP. The City Council discussed Mr. Bjornson's request. Upon further discussion, Councilmember Carlson moved,. Councilmember Fields seconded a motion to revoke the Fire Department Bylaws and convert them to Standard Operating Procedures. Aye: 5; Nay: 0 IX. ADJOURNMENT Councilmember Maguire moved, Councilmember Tilley seconded a motion to adjourn at 7:15 p.m. Aye: 5; Nay: 0 Agenda Information Memo October 18, 2005 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Dispatcher ACTION TO BE CONSIDERED: To approve the hiring of Nicole Inman as a 9-1-1 Dispatcher in the Police Department. Item 2. Part-time Fitness Attendants/Community Center- ACTION TO BE CONSIDERED: To approve the hiring of Taylor Foster and Bridget Powers as part-time fitness attendants at the Community Center. Item 3. Forestry Maintenance Worker- ACTION TO BE CONSIDERED: To acknowledge the internal transfer of Dan Olson from Parks Maintenance Worker to Forestry Maintenance Worker. Item 4. Resignation/Clerical Tech III-Community Development ACTION TO BE CONSIDERED: To accept the resignation of Jane Hovind, Clerical Tech III in Community Development. C~ Agenda Information Memo October 18, 2005 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated October 6, 2005 and October 13, 2005 as presented. ATTACHMENTS: • Check registers dated October 6, 2005 and October 13, 2005 are enclosed without page number. a~ Consent Agenda Information Memo October 18, 2005 Eagan City Council Meeting J), Disposal of Unclaimed or Abandoned Property ACTION TO BE CONSIDERED: Approval to destroy unclaimed or abandoned weapons per City Ordinance 2.70 FACTS: • The police department is in possession of dozens of firearms relating to many cases over the last few years.. • The firearms meet the definition of abandoned or unclaimed under city code. • The Police Department would like to either destroy the weapons or transfer to the Minnesota Bureau of Criminal Apprehension for their ballistic testing database or destruction. • None of these weapons are suitable for police department use. ATTACHMENTS Attached on pages ~ through ~ is a list of weapons a~- ~~E UFFr MEMORANDUM V EAGAN POLICE DEPARTMENT 3830 Pilot Knob Road Eagan, MN 55122 j'OLICE 651-675-5700 651-675-5707 FAX DATE: September 30, 2005 TO: Chief Kent Therkelsen FROM: Detective Sergeant Tom Schoenecker SUBJECT: Disposal of weapons (ordinance 2.70) Chief Therkelsen, I am requesting city council resolution per our city ordinance 2.70 for the following attached list of weapons. The weapons will be either be destroyed or used by the Bureau of Criminal Apprehension for ballistic testing. Thank you for your attention in this matter. The following list contains all weapons to be destroyed by resolution of the mayor. and city council. 04-7606 Smith and Wesson .41 cal handgun serial# S250224 02-4164 Lorcin 9mm handgun serial # L055545 94-6210 Arminius.22 caliber handgun serial # 799232 99-376 Lorcin.380 model L380 serial # 176548 01-5316 Browning 9mm handgun serial # 245nws8458 02-420 Ruger 9mm handgun serial # 313-45760 03-6515 Sig .40 caliber handgun serial # SP0012118 03-7062 Colt .45 caliber pistol serial # FG33455 Beretta 9mm handgun serial # BER155636Z Remington 12 gauge shotgun serial # T622032M o93 6'-7247 Luger 9mm handgun serial # 511MZ53797 03-7318 Glock.40 caliber handgun serial # EUD6778US 04-1387 Smith and Wesson revolver serial # A39983X 04-1672 Colt .38 Army special revolver serial # 397498 05-2382 Luger 9mm handgun serial # 4458 05-3479 unknown old metal gun none 05-1160 Browning 12 gauge shotgun serial # 6818A57 05-3426 Marlin .22 caliber rifle serial # 6829364 04-707 Browning.22 caliber rifle serial # 80280T47 Crossman.22 caliber pellet gun serial # 005368 04-3870 Savage .22 rifle none 04-6794 Coast to Coast 12 gauge shotgun serial # J549427 04-7776 AKA rifle serial # 21054397 03-6723 Astra 9mm handgun scratched off 02-4951 Ruger.41 caliber handgun serial # 41-31438 Thank you, Tom Schoenecker, Detective Sergeant Cc: Lloyd Enos, property technician Lt. Jeff Johnson a~ Agenda Information Memo October 18, 2005 E. CONTRACT 05-02, CHANGE ORDER #2 RIDGECLIFFE/ BERKSHIRE/ CINNAMON RIDGE/ COACHMAN ROAD STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order #2 to Contract 05-02 (Citywide Street Overlays) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 05-02 provides for a typical bituminous overlay of the streets in the Ridgecliffe, Berkshire Ponds and Cinnamon Ridge Additions neighborhoods, as well as a portion of Coachman Road near the City's Central Maintenance Facility. • Change Order #2 provides a test section of pavement to assist with an investigation by Public Works staff of the surface and ride-ability deterioration of Blackhawk Road north of Deer-wood Drive. • This change order provides for the following: o Milling and Bituminous Paving of a section of Blackhawk Road that experiences significant surface and ride-ability degradation each winter. (ADD $16,425) • The cost of the additional work is consistent with bid prices received for relevant bid items on other projects within the City at this time of the construction season. • The change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for a cost increase of $16,425.00 (2.0% of original contract), and will be the responsibility of the City's Major Street Fund. Agenda Information Memo October 18, 2005, Eagan City Council Meeting F. APPROVE RESOLUTION ACCEPTING $1,000 DONATION FROM SAM'S CLUB FOUNDATION - FIRE DEPARTMENT ACTION TO BE CONSIDERED: To approve a resolution accepting a $1,000 donation from the Sam's Club Foundation. FACTS: ➢ The Sam's Club Foundation has made a $1,000 donation to the City for use in the Eagan Fire Department. ➢ The Eagan Fire Department is requesting that the funds be applied to the Fire Prevention Smoke House Maintenance and Supply Fund. If necessary, a budget adjustment will be processed later in the year for the appropriate line item. ➢ A thank you letter will be sent to the Sam's Club Foundation. ATTACHMENTS: ➢ Attached on page is a copy of a resolution accepting the donation. a6 EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA A regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was duly held at the Eagan Municipal Center located at 3830 Pilot Knob Road, in said City on October 18, 2005, at 6:30 p.m. The following members were present: Carlson, Geagan, Fields, Maguire, and Tilley. Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, the Sam's Club Foundation has offered to donate $1,000 for use by the City of Eagan; and WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City; BE IT FURTHER RESOLVED, that the City sincerely thanks the Sam's Club Foundation for the gracious and generous donation. ADOPTED this 18`1' day of October, 2005. Pat Geagan, Mayor ATTEST: Maria Petersen, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member and upon the vote being taken thereon, the following voted in favor: and the following voted against the same: WHEREUPON, said resolution was declared duly passed and adopted and was signed by the Mayor and his signature attested by the City Clerk. 0? Agenda Information Memo October 18, 2005 G. CONTRACT 04-04, LEXINGTON AVENUE STREET & TRAIL IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 3 to Contract 04-04 (Lexington Avenue, Lone Oak Road to TH 55 - Street & Trail Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 04-04 provides for the reconfiguration of the TH 55/Lexington Ave/Blue Gentian Road intersection as part of the rehabilitation of Lexington Avenue (County State Aid Highway 43) between TH 55 and Lone Oak Road. This work included the replacement of the existing traffic signal at the TH 55 intersection. • Installation of the traffic signal and storm sewer at TH 55 and Lexington Avenue/ Blue Gentian Road required the Contractor to perform additional services not called for in the original contract. The electrical service had to be reconfigured from Xcel Energy's transformer to the signal control panel. • As part of the reconstruction efforts within a developed portion of the City, coordination with the existing private utility facilities was required throughout the project. The reconfiguration of the TH 55 intersection and replacement of the existing traffic signal required the Contractor to provide a reconnection of Mn/DOT lighting on I-35E in lieu of Xcel Energy forces in order to maintain the project schedule and maintain adequate lighting on I-35E. • The milling of Lexington Avenue destroyed one of the existing loop detectors, as it was located in the portion of the wear course being milled. Additional traffic control signage was also requested by local business representatives to better direct customers/deliveries through the detour. • This change order provides for the following: o Installation of Electrical Service to the Traffic Signal System, in accordance with the actual facilities in the field, including conflicts with utility pipes, versus the plan layout. (ADD $3,305) o Reconnection of the Electrical System for the I-35E Lighting, to address the inability of Xcel Energy to accommodate the project schedule and maintain appropriate levels of safety with lighting on I-35E. (ADD $5,652) o Replace Traffic Signal Loop Detector, to address the damage to the existing loop detector caused by the milling activities. (ADD $1,100) o Additional Traffic Control Signage, to address directions for individual businesses through detour. (ADD $2,747) • The cost of the additional work is consistent with bid prices received for relevant bid items on other projects within the city and comparable to similar construction costs in the metropolitan area. • The change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for a cost increase of $12,803.48 (1.58% of original contract). 55% of the increased cost would be the responsibility of the Dakota County Transportation Department and 45% would be financed through the City of Eagan's Major Street Fund. a~ Agenda Information Memo October 18, 2005, Eagan City Council Meeting H. ASSIGN DEVELOPMENT CONTRACT TO NEW OWNER (TAN ME INDUSTRIAL PARK 2 ADDITION) ACTION TO BE CONSIDERED: To assign the development contract for Tan-Me Industrial Park 2°d Addition to new property owners, Crash Site, LLC. REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ➢ A Final Subdivision for Tan Me Industrial Park 2nd Addition was approved on October 6, 2005. The vacant Lot 2 has been sold to Crash Site, LLC, which will be developing the property. ➢ The developer, APPRO Development, on behalf of the original owner, Jerry Woods, is requesting that the development contract be assigned to the new owners since the new owners will be developing the property. ISSUES: ➢ None ATTACHMENTS (1): Letter from Appro Development, page~V a9 APPRO DEVELOPMENT INC. 21476 Grenada Avenue Lakeville, Minnesota 55044 Phone: (952) 469-2171 Fax: (952) 469-2173 E-Mail: office@approdevelopment.com Website: www.approdevelopment.com September 26, 2005 Pamela Dudziak, Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Ms. Dudziak, Jerry Woods together with APPRO Development would like to request the assignment of the development contract for Lot 2 block 1 of the Tan Me Industrial Park Second Addition to the new property owners. The new owners of the lot are: Crash Site, LLC their contact and phone numbers are as follows: Crash Site, LLC 9319 Rich Road Bloomington, MN 55437 Contact: Tim Quady Phone: 952-888-4914 Please call with any questions or comments. We would like to proceed with the assignment of the development agreement immediately as the new owner intends to start construction as soon as possible. f 3 hank you 1 nv a.w H MVY t N Junes A. Connel APPRO Developmnt, Inc. CC: Jerry Woods RECEIVED SEP 2 6 2005 DEVELOPERS ARCHITECTS CONTRACTORS Agenda Information Memo October 18, 2005 1. PROJECT 938, NICOLS ROAD, PIN OAK DRIVE TO CLIFF ROAD SIDEWALK IMPROVEMENTS RECEIVE PETITION, AUTHORIZE FEASIBILITY REPORT ACTION TO BE CONSIDERED: To receive the petition and authorize the preparation of a feasibility report by the City Engineer for Project 938 (Nicols Road, Pin Oak Drive to Cliff Road). FACTS: • On September 6, 2005 City staff received a petition containing 17 signatures representing 11 properties along Nicols Road, requesting sidewalk improvements, along the east boulevard of Nicols Road from Pin Oak Drive to Cliff Road. • After reviewing the petition, staff requested that the petitioners collect signatures from additional property owners along the east side of Nicols Road who would be impacted by the construction of a sidewalk. The requested information was received from the petitioner on September 28, 2005. • On December 13, 2004, the City Council approved the Community Transportation Trail System Policy for staff implementation. The policy states that proposed trail segments should be evaluated with its criteria to ensure the utmost safety and practicality for the citizens of Eagan while bearing in mind proper fiscal responsibility. The policy also states that its guidelines should be used as a general method to rank all future trail segments to be constructed as public improvements. In reviewing the proposed trail segment, the trail policy evaluation indicated a medium ranking. • Nicols Road, from Pin Oak Drive to Cliff Road, is designated a minor collector roadway in the City's Comprehensive Guide Plan. According to the City's Special Assessment Policy, all costs associated with the installation of sidewalk adjacent to minor collector roadways are paid by the City's Major Street Fund with no special assessments. The requested segment of sidewalk is not included in the City's Transportation Trail System. ISSUES: • The resident living at 4670 Nicols Road supports the installation of a sidewalk, but only on the west side of Nicols Road. ATTACHMENTS: • Location map, page • Petitions, page through. CLIFF ROAD a ~ 0 4615 Q O U) U) 0 0 O Z 2140 O 4625 21 2110 L~ LJ #NORTH m 4635 4640 ci::~ 4F-:q4651 A m W 4655 4670 c3~ 466 PT f, aF80 14 X14? 4673 ?f- - 4 .:F" r "s1? o z~I ,I F- 7 e NANCY CIR 4681 hE; Wit} a *h~a 21 2117 2129 c148 ` 144 f 4691_ F, 9 ~ 4 & E;y 4 _ PIN OAK DR. 17 SIGNATURES Q 0 4 REPRESENTING w 4700 11 PROPERTIES T71 7 G:TimPlath%Bruce_XNICOLS ROAD PETITION2 9/07/05 FIGURE i Petitioners - Sidewalk Installation NUMBER City of Eavan Nicols Road (South of Cliff Road) Engineering Department :3 .3 FOR CITY USE ONLY a Date Received / - -J City of Ea jl Qn Date Presented To Council Approved ❑ Denied ❑ PETITION SIDEWALK INSTALLATION IMe, th under ign d, hereby- petition the ty ouncil of a City of Eagan to install a sidewalk along: N l 4'1C~ Ci~l 1~(f 11 FF . o c l WVe support this request with the following reasons: 2. e D ► ~CL~E~c~i C~1S rn I nUV- C_o tC c+ r a co 3. I~~ FCt 1 C) c I/We request that the City Council take this petition request under consideration at its earliest opportunity and that we be informed as to when it is scheduled for formal action so that we may appear in person to support this request, if we so choose. Name Please PRINT and INITIAL) ADDRESS 1. ; licl-frvo 2~LAu l )Cknc G cz1e. AJ 3 2. ! x-10 ii j` 4. P ilr IS S-~Ct\bc'e"'ra~ z4bql Nici D r S 5. PArxMNA; 6. 1'11T /'Tr~'V'KC-jCf' b Qlclj~U- I 7. ~ 'TI 8. awl r G:lFORMS~ITIONS/Sidewalk ~ . ~ la ~ A ~ ~ 0...t' FOR CITY USE DATE RECEIVED 0- city of eagan DATE PRESENTED TO COUNCIL APPROVED ❑ DENIED ❑ PETITION SIDEWALK INSTALLATION I/We, the undersigned, hereby petition the City Council of the City of Eagan to install a sidewalk along: N iCoL-S V,--;VD I/We support this request with the following reasons: 1. Nl Ew N E~ L--"9C' I2t 000 ?L-Esw5 fY -p F 1 j)ZAFFI C A-L-0rJC: tyica4 2. A10RE CA41-;~tJIkj Alp t 6 Iv«L-s moo. 3. I-OCA i 16 0 OF 4. Me request that the City Council take this petition request under consideration at itt earliest opportunity and that we be informed as to when it is scheduled for formal action so that we may appear in person to support this request, if we so choose. Name (Please PRINT and INITIAL) ADDRESS 1. `Ilu~ ~Cr-tr2lS~ ~aE ~i R~~oER~~tL~~1 /V(Cc~~ ~c.A,~ Oloywl r~. 4.6'ln r~tl Wks ,sl 2. EmvAyWWft 0( 01ot \-tWv4KjL 3. fL :MN65'Mft1VG A-513E vdW 5A\1H M coo 4. 5. V-1t - to Z l L~ JV W-„- C ~c (C 6. zl~ h'iA 2. a B 6S 7. ✓ a'-: -21y y Aloii cy ~7 . 8. G:MOR MS/PETITION S/Sidewalk 3~ RECEIVED September 27, 2005 SEP 2 8 2005 Tim Platts EAGAN City of Eagan ENGINEERING DEPARTMENT Tim: Included with this letter is an additional signature for the sidewalk petition along Nichols Road south of Cliff Road. In addition, I have talked to managers at Doolittles and Oak Cliff Dental Care. The manager of Doolittles, Jon Borman, indicated that although he cannot sign a petition, he supports the sidewalk and is willing to talk with city officials. The manager I spoke with at Oak Cliff Dental Care, Sue, is bringing the matter to the attention of the two dentists who own the building. As of today, I- have not heard back from her. Below is the contact information for the two individuals. Please feel free to contact me if I can be of additional assistance. I look forward to moving ahead. Thank you, Rachel Gorton 2144 Nancy Circle Eagan, MN 55122 651-456-9168 Rachelggortons.net CONTACT INFORMATION Doolittles - General Manager Jon Borman 651-452-6627 Eagangdolittlesrestaurants.com Oak Cliff Dental Care Sue - Manager Douglas Bauer, D.D.S. 651-454-1414 FOR CITY USE ONLY RECEIVED e Date Received City of Eajan ~SEP 2 8 2005 Date Presented EAuAlv To Council ENGINEERING DEPARTMENT Approved ❑ PETITION Denied ❑ SIDEWALK INSTALLATION I/We, the undgrsigr ed, h reby petition the City Council of the City of Eagan to install a sidewalk along: (CIS j QCJ I/We support this request with the following reasons: 2. u aluti G~~ ~o,f 1~C'Y~ h 5 I nG ~F ~(S<'c I"~ r 1~ "i,(ck ) 4nnr-K L 3. Cf~'i~S CtG~ I 5 ` 'Ir C~ C tU,►'~ 1~1 11Y'ljn( ' 4. l Y1C~ f -as ~ I/We request that the City Council take this petition request under cons ion at its earliesGtti'L- opportunity and that we be informed as to when it is scheduled for formal action so that we may appear in person to support this request, if we so choose. Name (Please PRINT and INITIAL) ADDRESS 2. 3. 4. 5. 6. 7. 8. G JFORMSIPETITIONS/Sidewalk Agenda Information Memo October 18, 2005 Eagan City Council J. CONFIRMATION OF FINDINGS OF FACT, CONCLUSIONS & RESOLUTION OF DENIAL - LARSON PROPERTIES ACTION TO BE CONSIDERED: To confirm the Findings of Fact, Conclusions & Resolution of Denial of the Planned Development Amendment request of Larson Properties to allow an interim use of expanded parking associated with airport shuttle service at the Microtel Inn hotel on property located at 3000 Denmark Avenue, legally described as Lot 1, Block 2, Eagandale Center Industrial Park No. 9 in the NE'/4 of Section 10. FACTS: At its regular meeting on October 6, 2006, the City Council directed preparation of Findings of Fact, Conclusions & Resolution of Denial regarding the Planned Development Amendment request to be considered at the October 18, 2005 City Council meeting. ATTACHMENTS (1): Findings of Fact, Conclusions and Resolution of Denial, pages through Ya~ BEFORE THE CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Application of Larson Properties, LLC FINDINGS OF FACT, for a Planned Development Amendment to CONCLUSIONS AND Allow an Interim Use of Expanded Parking RESOLUTION This matter came before the Eagan City Council at its meeting of October 6, 2005. The Council received and considered the September 21, 2005, Planning Report; input from City staff, minutes of the public hearing held by the Advisory Planning Commission on September 27, 2005, together with all existing files, records and prior proceedings and material as presented to the Council. Thomas Larson appeared on behalf of Larson Properties, LLC. Based upon all the files, records and input which was presented at the meeting, the City Council makes the following Findings of Fact, Conclusions and Resolution. FINDINGS OF FACT 1. Larson Properties, LLC (the "Applicant") requested the approval of a Planned Development Amendment for property legally described as Lot 1, Block 2, Eagandale Center Industrial Park No. 9 (the "Property") to allow an interim use of expanded parking associated with airport shuttle service at the Microtel hotel located on the Property (the "Application"). 2. The Property is owned by the Applicant. 3. The Property is designated BP, Business Park within the City's Comprehensive Guide Land Use Plan. 4. Under the Business Park land use designation, corporate office buildings, office warehouses, office showroom, research and development facilities, restaurants and hotels are examples of uses allowed in the category. 39 5. The Property is zoned Planned Development pursuant to a Planned Development Agreement that provides for the use of the Property as a hotel and a Class I restaurant. 6. A Microtel was constructed in 1998 on the Property. 7. The Applicant proposes to construct a parking lot with pavement, landscaping and lighting on the portion of the Property designated for restaurant use. 8. The Applicant seeks to make an interim use of the unused portion of the Property with the intention of providing parking services for its guests when business or leisure travel requires the guests to use air service for their destination. 9. The Property presently has 89 parking stalls for the 82 rooms available at the Microtel hotel. 10. The Applicant proposes to construct an additional 128 parking stalls on the remainder of the Property. 11. At its meeting of September 27, 2005, the Advisory Planning Commission ("APC") recommended approval of the expanded parking associated with the airport shuttle service located on the Property. CONCLUSIONS I . The Applicant has the burden of persuasion to convince the Council to amend the Planned Development Agreement. 2. The Applicant has failed to produce evidence to indicate that the existing Planned Development is not viable for the Property. 3. The existing Planned Development is consistent with the Comprehensive Guide Plan. 4. The Applicant has failed to establish that there is an error or mistake in the designation of the Property for a hotel and restaurant. ~v 5. The Applicant's proposal amounts to a park and ride business on the Property which is not consistent with the use of the Property for a restaurant. 6. The Applicant's proposal does not promote the health, safety and welfare of the City and does not benefit the long term interests of the City. 7: The goals of the City's Comprehensive Guide Plan and Planned Development Agreement would be better maintained by retaining the restaurant use for the Property. 8. The Applicant's proposal is inconsistent with the Planned Development Agreement and present use of the Property. 9. The Applicant's proposal creates a large expanse of parking surface without any beneficial return to the City and/or the neighbors. 10. The Applicant's proposed use of a portion of the Property creates an enforcement issue in relation to the intended use of the Property, the owner and driver of the parked vehicle and the hotel. 11. By the greater weight of the record and the information presented, it is determined by the City Council of the City of Eagan that an amendment to the Planned Development for the Property is not warranted and that the uses contained within the Planned Development Agreement remain viable. RESOLUTION The City Council of the City of Eagan does hereby resolve that the Applicant's requests for a Planned Development Amendment to allow an interim use of expanded parking for airport shuttle is hereby denied. Dated at Eagan, Minnesota this day of 52005. CITY OF EAGAN By: Pat Geagan Its: Mayor By: Maria Petersen Its: City Clerk Agenda Memo October 18, 2005 Eagan City Council Meeting CONSENT AGENDA: K. Authorize issuance of banking services Request for Proposals (RFP). ACTION TO BE CONSIDERED: Authorize staff to issue a Request for Proposals for banking services. FACTS: • Under the timeline established by the City Council in 2000, an RFP for banking services was slated for 2005. • Staff has prepared a draft RFP document and will be ready to send a final version out upon approval. • RFPs will be sent to all eight banks that have branches located within Eagan. • If so authorized, staff expects under its proposed RFP timeline that a recommendation for banking services provider would be presented to the City Council at the December 5 meeting. ATTACHMENTS: None. If Council members wish to view a copy of the draft RFP, please contact Tom Pepper in the Finance Department. 1-13 Agenda Information Memo October 18, 2005 L. LOT 1, BLOCK 2, KENNERICK ADDITION EASEMENT VACATION ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage and utility easements within Lot 1, Block 2 Kennerick Addition and schedule a public hearing to be held on November 15, 2005. FACTS: • On September 29, 2005, City staff received a letter from Ms. Gail McMahon, 1429 Lone Oak Road, requesting the vacation of all of the existing drainage and utility easements on Lot 1, Block 2, Kennerick Addition, north of Lone Oak Road and west of Pilot Knob Road. • 10' wide easements were dedicated as part of the Kennerick Addition plat as the typical lot line easements for drainage and utility purposes. • The purpose of the request is to allow a realignment of the lot line between Lot 1, Block 2 and Outlot C to increase the size of Outlot C for future single-family building purposes. • Ms. McMahon has submitted to the City a final plat that re-plats Lot 1 and Outlot C with a new common lot line. 10' wide side lot easements for drainage and utility purposes will be dedicated as part of the new plat, as is typical. Council consideration of this required Final Plat is also scheduled for the November 15, 2005 Council meeting. • Notices will be published in the legal papers and sent to all potentially affected and/or interested parties for comment prior to the scheduled public hearing. ATTACHMENTS: • Location Map, page L .r . • Legal Description, graphic, page. INTERSTATE 494 MENDOTA HEIGHTS Q ■ Kennerick Addition z° ' LONE OAK ROAD LONE of t 0 O ^y`U w m Q Z Gj F- O IL YANKEE DOODLE ROAD ~P2 Qom. - J eCgDkNq SILVER BELL RD. ~f W Y 0 Q Kennerick Addition City of EakaIl 10-10-05 Proposed Vacation - Location Map Engineering Department I\LI ►NLr~l~, LUUNU /AUUI I ~ N 9 8 7 6 5 VINCE TRAIL ~ IT/ ~/C i 2 ON I 3 0 1 l o 1 I L-- 6 EASEMENTS TO BE VACATED 5 4 061-00 051-00 U~.1 LONE OAK ROAD Lot 1, Blk. 2, Kennerick Add. City of fia ~Il 10/10/05 Easement Vacation - Location Map Engineering Department Agenda Information Memo October 18, 2005 M. LOT 2, BLOCK 3, THE OAKS OF BRIDGEWATER 2"ADDITION EASEMENT VACATION ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage and utility easements within Lot 2, Block 3 The Oaks of Bridgewater 2nd Addition and schedule a public hearing to be held on November 15, 2005. FACTS: • On October 5, 2005, City staff received a letter from Mr. Patrick Koller, 3819 Hunters Overlook, requesting the vacation of a portion of the existing drainage and utility easement on Lot 2, Block 3, The Oaks of Bridgewater 2„ d Addition, south of Wescott Road and west of Elrene Road. • Public easements were dedicated as part of The Oaks of Bridgewater 2°d Addition plat for drainage purposes. • The purpose of the request is to allow the construction of a pool in the backyard of Lot 2, Block 3, The Oaks of Bridgewater 2°d Addition. • Notices will be published in the legal papers and sent to all potentially affected and/or interested parties for comment prior to the scheduled public hearing. ATTACHMENTS: • Location Map, page . • Legal Description, graphic, page. VDOTA HEIGHTS s ■numc .u oti mmu' 8 Q : LONE OAK ROAD u aK aao (m. w ) ui TRUNK H 55 z 0 zz (V X 0 ~h K 0 ~Q z Qy O < a 0 nw~ ooaaF z YANKEE DOODLE ROAD ti) 1R U O U ~ b 1- Pm Zm pa n Proposed Vacation WESCOTT ROAD O NORIIfIdP M1YK ID. 4 Z O ~ H U' Z J F g! DIFFLEY ROAD mncr wn onur ■ao LEX. PO N PARKWAY Lot 2, Blk. 3 Oaks of Bridgewater 2nd Add. City of Ea p 10-12-05 Vacation Location Map Engineering Department I I ~ Q I ~ 1 ~ f ~ Q ~ G 1 EASEMENT TO BE VACATED 0 2 O's / % O . J XX Lot 2, Block 3, Oaks of Bridgewater 2nd. Add. t of EaRan Location Map 10/10/05 jEnedns Map ment Agenda Information Memo October 18, 2005, Eagan City Council Meeting N. APPROVE COMMENTS TO THE CITY OF ROSEMOUNT REGARDING THE COMPREHENSIVE GUIDE PLAN AMENDMENT FOR COUNTY ROAD 42 AND US 52 LAND USE AREA ACTION TO BE CONSIDERED: To approve comments to the City of Rosemount regarding the Comprehensive Guide Plan Amendment for County Road 42 And Us 52 Land Use Area. FACTS: ➢ The City of Rosemount has distributed notice of a Comprehensive Guide Plan Amendment to reguide and extend the MUSA line for a 2,156 acre area on County Road 42 between downtown Rosemount and Hwy 52 for a variety of residential and commercial uses. Adjacent municipalities and affected agencies may comment on such amendments. ➢ While the property is not directly adjacent to the City of Eagan, staff is recommending that the City Council authorize the submission of the following comment on the City's behalf: The City of Eagan is recognizes that pressure for development will result in continued development in the City of Rosemount and other communities to the south and east of Eagan. The City is concerned about the traffic impacts of continued development that will affect Hwy 3, Hwy 52 and Hwy 55 and believes that there is a need for the cities, Dakota County, the region and the state to cooperatively address the need for transportation improvements in this part of the County and region between County Road 42 and I-494. ATTACHMENTS: Rosemount Comprehensive Plan Amendment available upon request. ~O Agenda Information Memo October 18, 2005 City Council Meeting 0. AUTHORIZE ADVERTISEMENT FOR REQUEST FOR PROPOSALS FOR EAGAN COMMUNITY CENTER BANQUET AND MEETING ROOM FOOD SERVICE. ACTION TO BE CONSIDERED: To authorize staff to advertise for Request for Proposals for the exclusive catering food service within the Eagan Community Center to accommodate meetings and events. FACTS: • In 2002 the City Council authorized the solicitation of no more than three exclusive food service vendors and one liquor vendor to service all events held within the Eagan Community Center. • In early 2003 the city entered into agreements with Classic Catering and Crowne Plaza to provide exclusive food service through March 2006. The third vendor was not specifically identified but was left open to allow staff the flexibility of facilitating special menu requests that might not be accommodated by the two identified caterers. • Staff receives multiple inquiries each week from interested vendors anxious to vie for the exclusive vendor status at Eagan's community center. The growing popularity of this site for weddings, meetings and conferences has caught the attention of the metro area and we expect to see a very large response to the proposals. • Response deadline for the RFPs is expected to be November 23. When the responses have been received and reviewed, the City Council will be provided with a detailed overview of services offered by the respondents. • With successful responses to the RFPs, the Council will be asked to make a recommendation in early January so that contracts can be completed, signed and activated effective March 1, 2006. . • The tentative schedule proposed for this process is: 1. Advertise RFPs: October 24-November 5 2. Pre-proposal meeting: November 9 3. Proposals due: November 23 4. Narrow pool of respondents: November 28-December 4 5. Site visits of selected respondents: December 7-18 6. Compile data for Council/Ops Committee Review: Week of Jan. 2 7. Council recommendation: January 17, 2006 • The request to advertise for the exclusive liquor provider RFP will be a separate action item. If the draft RFP is completed by October 17, staff will request that this also be approved for advertisement. ATTACHMENTS: • Draft RFPs will be included in the supplemental agenda information distributed to the Council on Monday, October 17. 4.5/ Agenda Memo October 18, 2005 Eagan City Council Meeting CONSENT AGENDA: P. Approve meter reading contract with SL-SERCO. ACTION TO BE CONSIDERED: . Authorize a contract between the City and SL-SERCO for water meter reading services, subject to review by the City Attorney. FACTS: • The two-year contract between the City and its provider of water meter reading services recently expired. The current contractor continues to provide services on a month-to-month basis. • Requests for rate quotes from the three known meter reading companies in our area, including the current provider, were solicited in September 2005. • SL-SERCO, the City's current provider, and RMR, a former provider to the City, came in at the same price, which was lower than the third contractor. Staff's experience is that the number of re-reads required by City staff each month is significantly less with SL-SERCO than with RMR, and therefore, SL-SERCO is the preferred provider. • The contract will be reviewed by the City attorney's office prior to execution. ATTACHMENTS: • A copy of the draft contractual agreement is attached. S3 -5 METER READING SERVICE AGREEMENT: CITY OF EAGAN AND SL-SERCO THIS AGREEMENT is made and entered into this day of , 2005 by and between the CITY OF EAGAN, Dakota county, Minnesota (hereinafter "City") and SL-SERCO, an assumed business name of Sanitary Engineering Laboratories, Inc., registered in the State of Minnesota (hereinafter "SL-SERCO"). WITNESSETH: WHEREAS, the City is authorized by Minnesota Statutes Sections 412.221, Subd. 2 and 11, and 412,321, Subd. 'l, to enter into this Agreement for the furnishing of meter reading services by SL-SERCO; and WHEREAS, the City has requested and SL-SERCO has accepted the engagement of SL-SERCO for meter reading services, subject to the terms and conditions contained herein' and WHEREAS, the City has determined it is in the best interest of the City and the public to provide compensation to SL-SERCO for the services referred to herein. NOW, THEREFORE, the City and SL-SERCO hereby agree as follows: A. Meter Reading Services 1. SL-SERCO shall read all water meters located within the City of Eagan, in designated routes in accordance with the schedule set forth in Exhibit A attached hereto and incorporated as a part of this Agreement. SL- SERCO shall not read any water meter which is not equipped with an external touchpad. 2. All meter reading services performed and furnished by SL-SERCO under this Agreement shall be in accordance with the following requirements: a. All SL-SERCO meter readers shall be trained by SL-SERCO to properly provide the services under this Agreement; b. All SL-SERCO meter readers shall be in SL-SERCO uniform and bearing an SL-SERCO picture identification badge; c. All SL-SERCO meter readers shall operate from vehicles Conspicuously identifying such individual as a meter reader for SL-SERCO. d. No SL-SERCO meter readers shall read meters under this Agreement except during the time period Monday through 1 S3 Saturday, 8:00 a.m. to 5:30 p.m., unless an extension thereof is granted by the City. e. SL-SERCO shall not commence work under this Agreement until it has filed a Certificate of Insurance with the City Clerk, evidencing liability insurance coverage of a minimum of $1,000,000 per occurrence for bodily injury and $1,000,000 per occurrence for property damage and a $1,000,000 aggregate for the term of this Agreement. Such insurance shall be obtained from an insurance company licensed to do business in the State of Minnesota. Such insurance shall name the City as additional insured. SL-SERCO shall not commence work under this Agreement until it has filed a Certificate of Insurance with the City Clerk, evidencing Workers' Compensation and Employer's Liability Insurance coverage as required by law for all its employees to be engaged directly or indirectly in the work under this Agreement for the term of this Agreement. Any insurance required hereunder shall be kept in force durning the term of this Agreement and provide for thirty-(30-) day written notice to the City prior to the termination or cancellation thereof. 3. The City shall provide four hand-held meter reading devices to meter Readers for the performance of the work under this Agreement. SL- SERCO meter readers shall submit readings entered into such devices to the City during normal business hours in accordance with the schedule set forth in Exhibit A. SL-SERCO shall be soley responsible for any costs incurred to the City for replacement or repair of any hand-held device lost or damaged through the fault of SL-SERCO or its agents, servants or employees. 4. No SL-SERCO meter reader or other SL-SERCO personnel acting under this Agreement shall for any reason be classified as an employee of the City. B. Compensation. 1. The City agrees to pay SL-SERCO $ .43 per meter read through December 31, 2006 and $ .44 per read from January 1, 2007 through December 31, 2007. SL-SERCO shall submit to the City a monthly billing statement and the City shall pay SL-SERCO within 30 days following the City's receipt of such a statement. 2 sY 2. If the City opts to renew the Agreement under Paragraph C.2, the Compensation rate will increase by $ .01 for each renewal period. C. Term and Renewal. 1. This Agreement shall be effective from November 1, 2005 to December 31, 2007. 2. The City shall have the option to renew the Agreement for additional one-year periods annually thereafter. 3. This Agreement may be terminated by the City at any time, with or without cause, upon thirty (30) days written notice to SL-SERCO. D. Liability 1. SL-SERCO agrees to indemnify, defend and hold the City harmless from any claims, demands, actions or causes of action arising out of any act or omission or the part of SL-SERCO or its agents, servants or employees in the performance of or with relation to any of the work or services performed or furnished by SL-SERCO under this Agreement. E. Alteration or Modification of Agreement. 1. Any alteration, variation, modification or waiver of any provision of this Agreement shall be valid only after it has been reduced to writing and duly signed by both parties. 2. This agreement shall constitute the entire Agreement between the parties and shall supersede all prior oral or written negotiations or agreements relating to the subject matter hereof. 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. City of Eagan By: Its Mayor By: Its City Clerk Sanitary Engineering Laboratories, Inc dba SL-SERCO By: Its Chief Executive Officer STATE OF MINNESOTA ) COUNTY OF DAKOTA ) On this day of , 20 before me, a Notary Public within and for said County, personally appeared Pat Geagan and Maria Petersen to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. STATE OF MINNESOTA ) COUNTY OF DAKOTA ) Notary Public On this day of , 20 before me, a Notary Public within and for said County, personally appeared David S. Allen, to me personally known, who being by me duly sworn, did say that he is the Chief Executive Officer of SL-SERCO. Notary Public 4 Exhibit A Must Be Completed And Begin Taking Readings Submitted To City By Area November 1, 2005 November 15, 2005 Section I December 1, 2005 December 15, 2005 Section II January 3, 2006 January 13, 2006 Section III February 1, 2006 February 15, 2006 Section I March 1, 2006 March 15, 2006 Section 11 April 3, 2006 April 14, 2006 Section III May 1, 2006 May 15, 2006 Section I June 1, 2006 June 15, 2006 Section 11 July 3, 2006 July 14, 2006 Section III August 1, 2006 August 15, 2006 Section I September 1, 2006 September 15, 2006 Section II October 2, 2006 October 13, 2006 Section III November 1, 2006 November 15, 2006 Section I December 1, 2006 December 15, 2006 Section II January 2, 2007 January 15, 2007 Section I February 1, 2007 February 15, 2007 Section II March 1 , 2007 March 15, 2007 Section I I I April 2, 2007 April 13, 2007 Section I May 1, 2007 May 15, 2007 Section II June 1, 2007 June 15, 2007 Section III July 2, 2007 July 13, 2007 Section I August 1, 2007 August 15, 2007 Section II September 3, 2007 September 14, 2007 Section III October 1, 2007 October 15, 2007 Section I November 1, 2007 November 14, 2007 Section II December 1, 2007 December 14, 2007 Section III " Note for reference: Section I has approximately 8,439 meters Section 11 has approximately 4,921 meters Section III has approximately 4,523 meters Agenda Information Memo October 18, 2005 City Council Q. FINAL PLAT (LA QUINTA ADDITION) AND EASEMENT VACATION - LA QUINTA INNS ACTION TO BE CONSIDERED: To approve a Vacation of existing drainage and utility easements upon Outlot C, Eagan Woods Office Park 2„d Addition, located at the southwest corner of Pilot Knob Road and Buffet Way in the NE '/4 of Section 4. To approve a Final Plat (La Quinta Addition) to combine two parcels into one lot on approximately 2.88 acres upon property located on the southwest corner of Pilot Knob Road and Buffet Way in the NE %4 of Section 4. REQUIRED VOTES FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ This Final Plat combines two parcels into one platted lot. ➢ A public hearing on the petition to vacate existing drainage and utility easements within Outlot C was held on October 6, 2005. Action on the item was withheld to be done concurrently with the final plat. ➢ New public drainage and utility easements, as required, are being dedicated with the final plat of La Quinta Addition. ATTACHMENTS (1): Final Plat, page T U W (avo9 9o9a 1014) 1[ "04 lfYS7 z W 62. w N w i~ ~ o o:<o ~ ' d~ W I Na`. 0.3 = ~Jy ~N H LrI R W ~tx ass w z m o ff°ak~ ~o ---LJ s lab Frv rl U ° z < C"J P2 p Z N o oo~~ lie 0 4 R o f Y m 0 O W W - a9 I W a~ . i ;i-a1 _ aE Z6'90l 3.LZ,£0.00N - _ - _ - I 7. O N E--~ I (avow 606 1011d) mg a l£ -ON -IH'V-S-0 :e Z.1 M gg OON 16'BL 3.LL,£0. 004 90'091 -3,LZ,f0.------ zz9o1-cz.moos-bi _........_..v...._...._.v._.........v.........._.v_..........v. v .............v...... _.v......._m» - ow,wux wu1+ :y - - - - - I ~ _ J I I _ ~ I I I ~ I ~ la I n I I ~ ry 0 ` ~ I J Y I t"""1 ~ I F O I rn I ~ I I I II I II '459 I I S£-LOI ILZ,£0.00N I I I I nn I I ~ I r: v:i - - - - - - - - - - - - - - - - - - - - - - - - - - - - I L , W9£Z M,19,60.00S Sq Agenda Information Memo October 18, 2005 Eagan City Council Meeting PUBLIC HEARINGS A. PROJECT 913, WALDEN HGTS./ TWIN VIEW MANOR/ HILLCREST STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 913 (Walden Heights/ Twin View Manor/ Hillcrest Additions - Street Overlay Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 913 provided for the bituminous overlay of the streets within the Walden Heights/ Twin View Manor/ Hillcrest Additions neighborhood, south of Cliff Road, west of Pilot Knob Road. Also included in Project 913 were July 2000 Storm Mitigation improvements on Dolores Lane, Eriks Boulevard, and Richards Lane. • The Final Assessment Roll was presented to the City Council on September 20, 2005, with a public hearing scheduled for October 18 to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment cost is about 25% less than the estimated benefit amounts that were presented at the original Public Hearing November 16, 2004. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. No written objections have been received to date. An informational meeting was held on October 11 to address all property owners' questions or concerns and provide any additional information of interest. Of the 116 single-family parcels being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages" through. 6~ FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - 913 ASSESSMENT - October 18. 2005 NAME - Walden Heights/Twin View Manor & Hillcrest IMPROVEMENT - November 16, 2004 Mill and Overlay IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R: Feasibility Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Service ❑ Lat. Benefit/trunk ❑ Lat. Benefit/trunk WATER STREET ❑ Trunk ❑ Gravel Base ❑ Lateral 0 Surfacing Single Family 504.12 686 /Lot ❑ Service ❑ Lat. Benefit/trunk ❑ WAC ❑ C/I Equiv. ❑ Trail/Sidewalk SERVICES STREET LIGHTS ❑ Water & San Sewer ❑ Installation ❑ Energy Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $80,280 F.R. $367,300 F.R. 05-01 116 5 Year 4.50% $58,982.04 $301,326.88 COMMENTS: 0/ 4b~ City of Eapn Me~o MEMO TO: Mayor and City Council FROM: Gerald R. Wobschall DATE: September 7, 2005 SUBJECT: Final Assessment Roll Project No. 913 Walden Heights/Twin View Manor & Hillcrest Street Overlay The City Council at the conclusion of the public hearing on November 16, 2004 ordered Project 913. According to the feasibility report, the following improvements were to be constructed and/or assessed. The assessable improvement is the mill and overlay of existing streets. The other improvements constructed are replacement of curb and gutter and storm sewer mitigation improvements. In the feasibility study, it was proposed to assess the street improvements using a lot unit method for single-family properties. This assessment roll is prepared using the lot unit method presented at the public hearing. Construction of the improvements was accomplished under Contract No. 05-01, which is complete. The assessment hearing is scheduled for October 18, 2005. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost of $293,546.75 includes the amount of $291,984.89 paid to the contractor for the construction of the following detailed improvements and $1,561.86 paid for signage. Other costs which consist of engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling in the amount of $66,762.17 were incurred resulting in an improvement and project cost of $360,308.92. The detail of these other costs is provided on Schedule I and they are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street resurfacing $96,106.91 $21,857.87 $117,964.78 $160,560 Curb repair 65,191.65 14,826.72 80,018.37 95,400 Storm mitigation 132,248.19 30,077.58 162,325.77. 191,620 TOTAL $293,546.75 $66,762.17 $360,308.92 $447,580 2 II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1. Street Overlay The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST - - - - - Mobilization LS. 1 $3,000.00 $3,000.00 Mill bituminous surface Sq. Yd. 9,384 .80 7,507.20 Bituminous mat. for tack coat Gal. 1,400 1.00 1,400.00 Type 41 Wear Course Ton 2,102.37 32.85 69,062.85 Traffic control L. S. 1 350.00 350.00 Adjust water valve box Each 14 100.00 1,400.00 Adjust manhole casting Each 43 275.00 11,825.00 Signage L.S. 1 1,561.86 1,561.86 SUBTOTAL $96,106.91 Other costs @22.74% 21,857.87 Mill and Overlay Cost $117,964.78 A. Low Density Residential Property Assessment Rate The improvement cost for the low-density residential property classification was computed using: TOTAL IMPROVEMENT ASSESSABLE COST UNITS IMPROVEMENT RATE $117,964.78 117 Lots $1,008.24/Lot IMPROVEMENT RATE ASSESSABLE ASSESSMENT RATE PORTION $1,008.24/ Lot X 50% $504.12/Lot 2. Curb and Gutter replacement The cost to replace damaged curb and gutter amounted to $65,191.65 and other costs in the amount of $14,826.72 were allocated resulting in a replacement cost of $80,018.37. The City's Major Street Fund will finance the curb and gutter replacement. 3 ~3 3. Storm Sewer Mitigation The contractor installed 395 feet of RCP and associated catch basins and rebuilt the associated street portions with exception of the wear course at a cost of $132,248.19. The wear course is included as an overlay cost. The Other costs in the amount of $30,077.58 were allocated resulting in a cost of $162,325.77. Per the direction of the City Council the Water Trunk Fund will finance this cost. C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 5 years with interest charged at an annual interest rate of 4.50% on the unpaid balance. III. CITY REVENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Mill and Overlay $117,964.78 $58,982.04 ($58,982.74) Curb and Gutter 80,018.37 (80,018.37) Replacement Storm Sewer Mitigation 162,325.77 (162,325.77) TOTAL $360,308.92 $58,982.04 ($301,326.88) The following funds will provide financing for the listed improvements. Major Street Fund $139,001.11 Water Trunk Fund $162,325.77 Total $301,326.88 Gerald R. Wobschall Reviewed Review'ed',,,. IZc..- Public Works Dep ent Finance Department Go ~ ! -oS i~ ~a Dated Dated cc: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I GRW 4 Combined Assessment Roll SA_NBR IOP913 Under Estimated (Over) PID Addition Name Assessment Assestttent Estimate 10-03300-010-03 SECTION 33 $504.12 $686.00 $181.88 10-03300-030-03 SECTION 33 $504.12 $686.00 $181.88 10-32975-010-01 HILLCREST $504.12 $686.00 $181.88 10-32975-010-02 HILLCREST $504.12 $686.00 $181.89 10-32975-010-03 HILLCREST $504.12 $686.00 $181.88 10-32975-020-01 HILLCREST $504.12 $686.00 $181.88 10-32975-020-02 HILLCREST $504.12 $686.00 $181.88 10-32975-020-03 HILLCREST $504.12 $686.00 $181.88 10-32975-030-01 HILLCREST $504.12 $686.00 $181.88 10-32975-030-02 HILLCREST $504.12 $686.00 $181.88 10-32975-030-03 HILLCREST $504.12 $686.00 $181.88 10-32975-040-01 HILLCREST $504.12 $686.00 $181.88 10-32975-040-02 HILLCREST $504.12 $686.00 $181.88 10-32975-050-01 HILLCREST $504.12 $686.00 $181.88 10-32975-050-02 HILLCREST $504.12 $686.00 $181.88 10-32975-060-01 HILLCREST $504.12 $686.00 $181.88 10-32975-060-02 HILLCREST $504.12 $686.00 $181.88 10-32975-070-01 HILLCREST $504.12 $686.00 $181.88 10-32975-080-01 HILLCREST $504.12 $686.00 $181.88 10-32975-090-01 HILLCREST $504.12 $686.00 $181.88 10-32975-100-01 HILLCREST $504.12 $686.00 $181.88 10-32975-110-01 HILLCREST $504.12 $686.00 $181.88 10-32975-120-01 HILLCREST $504.12 $686.00 $181.88 10-32975-130-01 HILLCREST $504.12 $686.00 $181.88 10-32975-140-01 HILLCREST $504.12 $686.00 $181.88 10-32975-150-01 HILLCREST $504.12 $686.00 $181.88 10-32975-160-01 HILLCREST $504.12 $686.00 $181.88 10-32975-170-01 HILLCREST $504.12 $686.00 $181.88 10-32975-180-01 HILLCREST $504.12 $686.00 $181.88 10-32975-190-01 HILLCREST $504.12 $686.00 $181.88 Thursday, October 13, 2005 Page I of 4 Combined Assessment Roll SA_NBR 1OP913 Under Estimated (Over) PID Addition Name Assessment Assesntent Estimate 10-32975-200-01 HILLCREST $504.12 $686.00 $181.88 10-32975-210-01 HILLCREST $504.12 $686.00 $181.88 10-32975-220-01 HILLCREST $504.12 $686.00 $181.88 10-32975-230-01 HILLCREST $504.12 $686.00 $181.88 10-32975-240-01 HILLCREST $504.12 $686.00 $181.88 10-32975-250-01 HILLCREST $504.12 $686.00 $181.88 10-32975-260-01 HILLCREST $504.12 $686.00 $181.88 10-32975-270-01 HILLCREST $504.12 $686.00 $181.88 10-32975-280-01 HILLCREST $504.12 $686.00 $181.88 10-32975-290-01 HILLCREST $504.12 $686.00 $181.88 10-78200-010-02 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-010-03 . TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-010-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-020-02 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-020-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-021-03 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-030-03 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-030-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-040-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-041-03 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-050-03 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-050-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-060-03 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-060-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-070-04 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-070-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-081-04 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-081-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-090-04 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-090-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 Thursday, October 13, 2005 ~ Page 2 of 4 6 Combined Assessment Roll SA_NBR IOP913 Under Estimated (Over) PID Addition Name Assessment Assesment Estimate 10-78200-100-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-110-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-120-05 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78200-180-04 TWIN VIEW MANOR $504.12 $686.00 $181.88 10-78201-010-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-020-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-030-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-040-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-050-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-060-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-070-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-080-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-090-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-100-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-78201-110-01 TWIN VIEW MANOR 2ND $504.12 $686.00 $181.88 10-83300-010-01 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-010-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-010-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-020-00 WALDEN HEIGHTS $1,008.24 $1,372.00 $363.76 10-83300-020-01 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-020-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-020-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-030-01 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-030-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-030-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-040-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-040-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-050-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-050-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-060-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 Thursday, October 13, 2005 / Page 3 of 4 Combined Assessment Roll SA_NBR IOP913 Under Estimated (Over) PID Addition Name Assessment Assesment Estimate 10-83300-060-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-070-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-070-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-080-02 WALDEN HEIGHTS $504.12 ' $686.00 $181.88 10-83300-080-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-090-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-090-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-100-02 WALDEN HEIGHTS $504.12 $586.00 $181.88 10-83300-100-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-110-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-110-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-120-02 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-120-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-130-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-140-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-150-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-160-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-170-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-180-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-190-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-200-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-210-03 WALDEN HEIGHTS $504.12 $686.00 $131.88 10-83300-220-03 WALDEN HEIGHTS $504.12' $686.00 $181.88 10-83300-230-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-240-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 10-83300-250-03 WALDEN HEIGHTS $504.12 $686.00 $181.88 Summary for 'SA_NBR' = 1OP913 (116 detail records) Sum $56,98204 $80,262.00 $21,279.96 Thursday, October 13, 2005 Page 4 of 4 N CLIFF ROAD 1 1471 469 1465 1461 1457 1467 1453 W E ~k * * * 1465 I H RD' Q S * 0 NO SCALE 1467 1468 CT. ♦ 1450 9 1470 ^ co O * 1466 1462 1458 1454 4737 46 1471 * 1472 O 4755 1473 (n* z OUTLOT * * * Y B y, 1475 1474 7~ * * 1477 1476 THOMAS 1 1478 4765 * * 0 7t 1479 r-- * 4765 O * * * Z* 4775 * * 4774 J N 1481 14 1 1487 1485 4779 4773 1445 * * 4785 ^ * * 1415 1484 DOL E * 1492 1490 1486 * ~~g5* * * 4698 L N. 4795 4796 4699 * 4706 a, 4805 4707 4714 4804 * * 4804 o _ 4715 /y * * co 4723 ) ~L 472 co 4814 4814 * * m U z * 4824 ' * 0 * 4730 c n/ a > 4824 * m * * 4834 4731 M * m c y 4736 0` c 4834 7C * * * 4844 4845 * 4844 4739 4740 4847 *4848 1415 1411 1407 * 4291425 1421 4851 * 4854 .y * 4858 48s 8 LN. 4859 * * * * * 1 * 1424 1420 141 141 1408 4863* ~ 432 1428 4867 * 4868 4865 LEGEND * $ 504.12 / Lot Assessment 4871 * 4872 * 4875 * 876 Street Improvements 4877 878 4879 G:Feasibility Reports2005\Proj913\Assessment 10-10-05 Walden Heights, Twin View Manor & Hillcrest Additions Street Improvements / Area Assessment Map Fig. 1 City of Eagan Project 913 Agenda Information Memo October 18, 2005 Eagan City Council Meeting B. PROJECT 912, DENMARK AVE/ DEERWOOD DR/ WINDCREST STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 912 (Denmark Avenue/ Deerwood Drive/ Windcrest - Street Overlay Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 912 provided for the bituminous overlay of the streets within the Windcrest/ Birch Park Additions/ Deerwood Drive/ Denmark Avenue neighborhood, south of Wescott Road, east of Pilot Knob Road. • The Final Assessment Roll was presented to the City Council on September 20, 2005, with a public hearing scheduled for October 18 to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment cost is about 20% less than the estimated benefit amounts that were presented at the original Public Hearing December 6, 2004. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. No written objections have been received to date An informational meeting was held on October 11 to address all property owners' questions or concerns and provide any additional information of interest. Of the 204 parcels (126 single-family, 76 townhomes, and 2 public facility properties) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages through ?v FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - 912 ASSESSMENT - October 18, 2005 NAME - Windcrest & Birch Park Additions IMPROVEMENT- December 6, 2004 Deerwood Drive and Denmark Avenue Mill and Overlay IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=Feasiblity Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Service ❑ Lat. Benefit/trunk ❑ Lat. Benefit/trunk WATER STREET ❑ Trunk ❑ Gravel Base ❑ Lateral 0 Surfacing Single $420.72 $592 /Lot ❑ Service Townhouse 315.54 444 Unit Quasi Public 8.81 8.85 /F.F. ❑ Lat. Benefit/trw* ❑ WAC SERVICES STREET LIGHTS ❑ Water & San Sewer ❑ Installation ❑ Energy Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $118,270 F.R. $251,050 F.R. 05-01 204 5 Year 4.50% $86,499.91 $216,516.76 COMMENTS: MEMO city of eagan MEMO TO: Mayor and City Council FROM: Gerald R. Wobschall DATE: September 26, 2005 SUBJECT: Final Assessment Roll Project No. 912 Windcrest/Birch Park Additions Deerwood Drive and Denmark Avenue Street Overlay The City Council at the conclusion of the public hearing on December 6, 2004 ordered Project 912. According to the feasibility report, the following improvements were to be constructed and/or assessed. The improvements are mill and overlay of Deercliff Lane and Deercliff Court, Windcrest Court, Windcrest Avenue, Denmark Avenue, and Deerwood Drive and replacement of curb and gutter along the same streets on an as needed basis. In the feasibility study, it was proposed to assess the mill and overlay and the street and traffic sign improvements using linear and lot unit methods of assessment. The Public Facility properties are proposed for assessment using a linear method of assessment as was presented at the public hearing. The residential property is proposed for assessment using the lot unit method presented at the public hearing. Construction of the improvements was accomplished under Contract No. 05-01, which is complete. The assessment hearing is scheduled for October 18, 2005. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost of $253,429.33 includes the amount of $249,946.87 paid to the contractor for the construction of the following detailed improvements and $3,482.46 for street and traffic signage. Other costs which consist of engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling in the amount of $55,997.37 were incurred resulting in an improvement and project cost of $309,426.70. The detail of these other costs is provided on Schedule I and they are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street resurfacing-44 $101,703.35 $22,472.22 $124,175.57 $182,200 Foot Street resurfacing-32 61,929.93 13,683.95 75,613.88 97,370 Foot Curb and gutter 84,546.05 18,681.17 103,227.22 89,750 Utility Repair 5,250.00 1,160.03 6,410.03 -0- TOTAL $253,429.33 $55,997.37 $309,426.70 $369,320 2 9;2 II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1.Street Overlay-Denmark Avenue and Deerwood Drive, 44 foot-wide Street The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST Mobilization L.S. 1 $500.00 $500.00 Mill bituminous surface Sq. Yd. 7,176 .80 5,740.80 Bituminous mat. for tack coat Gal. 1,250 1.00 1,250.00 Type 41 Wear Course Ton 2,360.10 32.85 77,529.29 Adjust water valve box Each 12 100.00 1,200.00 Adjust manhole casting Each 30 275.00 8,250.00 Repair gate valve top Each 11 175.00 1,925.00 4-inch double solid line L.F. 4,587 .44 2,018.28 4-inch solid line L.F. 9,109 .22 2,003.98 Zebra cross walk-white Sq. Yd. 78 12.00 936.00 Traffic control L.S. 1 350.00 350.00 SUBTOTAL $101,703.35 Other costs @22.10% 22,472.22 Mill and Overlay Cost $124,175.57 2. Street Overlay-Deercliff Lane, Deercliff Court, Windcrest Court and Windcrest Avenue, 32 foot- wide streets The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST Mobilization L.S. 1 $500.00 $500.00 Mill bituminous surface Sq. Yd. 4,837 .80 3,869.60 Bituminous mat. for tack coat Gal. 750 1.00 750.00 Type 41 Wear Course Ton 1,428.55 32.85 46,927.87 Traffic control L. S. 1 350.00 350.00 Adjust water valve box Each 11 100.00 1,100.00 Adjust manhole casting Each 18 275.00 4,950.00 Traffic signs L.S. 1 3,482.46 3,482.46 SUBTOTAL $61,929.93 Other costs @22.10% 13,683.95 Mill and Overlay Cost $75,613.88 173 a. Improvement and Assessment Rates 1. The improvement and assessment rates for low density residential property is computed in the following manner: IMPROVEMENT PROPORTIONAL DESCRIPTION RATIO COSTS COSTS 44 Foot Wide 32/44 $124,175.57 $90,309.51 32 Foot Wide 32/32 75,613.88 75,613.88 $165,923.39 IMPROVEMENT COST 32 IMPROVEMENT FOOT EQUIVALENT ASSESSABLE UNITS RATE $165,923.39 17,005 F.F. 9.76/F.F. PROPERTY CLASS IMPROVEMENT ASSESSABLE ASSESSMENT RATE PORTION RATE Low Density Property 9.76/F.F. X 50% 4.88/F.F. 2. The improvement and assessment rates for quasi public property is computed in the following manner: IMPROVEMENT PROPORTIONAL DESCRIPTION Ratio COSTS COSTS 44 Foot Wide 44/44 $124,175.57 $124,175.57 32 Foot Wide 32/32 75,613.88 75,613.88 $199,789.45 IMPROVEMENT EQUIVALENT COST ASSESSABLE UNITS RATE $199,789.45 17,005 F.F. $11.75/F.F. IMPROVEMENT ASSESSABLE ASSESSMENT PROPERTY CLASS RATE PORTION RATE Quasi Public $11.75/F.F. X 75% $8.81/F.F. b. Computation of Lot Equivalents 1. There are 126 single family parcels and 76 townhouse units lots proposed assessment. The lot equivalents are computed in the following manner: Residential Lot Property Class Lots Weighting Factor Equivalents Single Property 126 100% 126 Townhouse 76 75% 57 Total 202 183 The costs will be allocated between the property classes based on the ratio frontages of the affected properties to the total frontages in the project in order to determine the unit assessment rates. Property Class Frontage Residential 15,777 Public Facility 1,227 Total Frontage 17,004 4 c. Low Density Residential With Driveway Access Assessment Rate The lot and unit assessment rates were computed using the following: DRIEWAY ACCESS ASSESSABLE ASSESSABLE FRONTAGE UNITS COSTS PRORATED 15,777 F.F. $4.88/F.F. $76,991.76 ASSESSABLE ASSESSABLE COSTS PRORATED PORTION ASSESSMENT RATE $76,991.760. 183 Lots $420.72/Lot Single family properties are proposed for assessment at $ $420.72 per lot and townhouse properties are proposed for assessment at $315.54/Unit = ($420.72 X 75%). 2. Curb and Gutter replacement The cost to replace damaged curb and gutter amounted to $84,546.05. Other costs, in the amount of $18,681.17 were allocated resulting in a replacement cost of $103,227.22. This improvement will be financed by the City's Major Street Fund. 3. Utility Improvements a. Sanitary Sewer Repair The contractor installed 10 each 27 inch manhole rings and castings at a cost of $5,250.00. Other costs in the amount of $1,160.03 were allocated resulting in an improvement cost of $6,410.03. These repair costs are to be financed by the Sanitary Sewer Division of the City's Utility Fund. C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 5 years with interest charged at an annual interest rate of 4.50 % on the unpaid balance. S~ III. CITY REVENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Street resurfacing $199,789.45 $86,499.91 (113,289.54) Curb and gutter 103,227.22 (103,227.22) Utility Repair 6,410.03 (6,410.03) TOTAL $309,426.70 $86,499.91 ($222,926.79) The following funds will provide financing for the listed improvements. Major Street Fund $216,516.76 Sanitary Sewer Division Utility Fund 6,410.03 Total $222,926.79 r Gerald R. Wobs hall i1 Reviewed Reviewed Public Works Department Finance epartment fo-t3-os 1U°i`•3n Dated Dated cc: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I GRW 6 Combined Assessment Roll SA NBR 1OP912 PID ADDITION NAME Street Estimated Variance Overlay Assessment 10-02200-013-04 SECTION 22 $420.72 $592.00 $171.28 10-02200-014-50 SECTION 22 $4,475.48 $4,514.00 $38.52 10-02200-014-54 SECTION 22 $420.72 $592.00 $171.28 10-11300-010-01 ALTOBELLI ADDITION $420.72 $592.00 $171.28 10-11300-020-01 ALTOBELLI ADDITION $420.72 $592.00 $171.28 10-13725-010-01 BERGIN ADDITION $420.72 $592.00 $171.28 10-13725-020-01 BERGIN ADDITION $420.72 $592.00 $171.28 10-14175-010-00 BIRCH PARK $420.72 $592.00 $171.28 10-14175-010-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-010-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-010-03 BIRCH PARK $420.72 $592.00 $171.28 10-14175-010-04 BIRCH PARK $420.72 $592.00 $171.28 10-14175-010-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-010-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-020-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-020-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-020-03 BIRCH PARK $420.72 $592.00 $171.28 10-14175-020-04 BIRCH PARK $420.72 $592.00 $171.28 10-14175-020-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-020-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-030-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-030-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-030-03 BIRCH PARK $420.72 $592.00 $171.28 10-14175-030-04 BIRCH PARK $420.72 $592.00 $171.28 10-14175-030-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-030-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-040-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-040-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-040-03 BIRCH PARK $420.72 $592.00 $171.28 10-14175-040-04 BIRCH PARK $420.72 $592.00 $171.28 10-14175-040-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-040-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-050-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-050-02 BIRCH PARK $420.72 $592.00 $171.28 Thursday, October 13, 2005 9 Page I of 7 Combined Assessment Roll SA_NBR 1OP912 PID ADDITION NAME Street Estimated Variance Overlay Assessment 10-14175-050-03 BIRCH PARK $420.72 $592.00 $171.28 10-14175-050-04 BIRCH PARK $420.72 $592.00 $171.28 10-14175-050-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-050-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-060-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-060-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-060-04 BIRCH PARK $420.72 $592.00 $171.28 10-14175-060-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-060-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-070-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-070-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-070-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-070-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-080-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-080-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-080-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-080-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-090-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-090-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-090-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-090-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-100-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-100-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-100-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-100-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-110-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-110-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-110-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-110-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-120-01 BIRCH PARK $420.72 $592.00 $171.28 10-14175-120-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-120-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-120-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-130-02 BIRCH PARK $420.72 $592.00 $171.28 Thursday, October 13, 2005 Page 2 of 7 12 Lf Combined Assessment Roll SA_NBR 1OP912 PID ADDITION NAME Street Estimated Variance Overlay Assessment 10-14175-130-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-130-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-140-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-14D-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-140-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-150-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-150-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-15D-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175.160-02 BIRCH PARK $420.72 $592.00 $17128 10-14175.160-05 BIRCH PARK $420.72 $592.00 $171.28 10-14175-%D-06 BIRCH PARK $420.72 $592.00 $171.28 10-14175-170-02 BIRCH PARK $420.72 $592.00 $171.28 10-14175-170-06 BIRCH PARK $420.72 $592.00 $171.28 10-26100-010-01 FIALA ADDITION $420.72 $592.00 $171.28 10-26100-020-01 FIALA ADDITION $420.72 $592.00 $171.28 10-30100-010-01 GOETZ 1ST ADDITION $420.72 $592.00 $171.28 1D-30100-020-01 GOETZ I ST ADDITION $420.72 $592.00 $171.28 10-33600-010-01 HOSFORD 1 ST ADDITION $420.72 $592.00 $171.28 10-336OD-020-01 HOSFORD 1ST ADDITION $420.72 $592.00 $171.28 10-33600-030-01 HOSFORD 1 ST ADDITION $420.72 $592.00 $171.28 10-33600-040-01 HOSFORD 1ST ADDITION $420.72 $592.00 $171.28 10-44475-010-01 LANGSTRAAT ADDITION $420.72 $592.00 $171.28, 10-66000-010-01 ST JOHN NEUMAN $4,924.79 $4,956.00 $31.21 10-68700-020-00 SKOVDALE $420.72 $592.00 $171.28 10-68700-030-00 SKOVDALE $420.72 $592.00 $171.28 10-68700-040-00 SKOVDALE $420.72 $592.00 $171.28 10-68700-061-00 SKOVDALE $420.72 $592.00 $171.28 10-68700-062-00 SKOVDALE $420.72 $592.00 $171.28 10-75300-030-01 TED WACHTER ADDITION $528.60 $530.00 $1.40 10-84460-010-01 WINDCREST $420.72 $592.00 $171.28 10-84460-010-02 WINDCREST $420.72 $592.00 $171.28 10-84460-010-03 WINDCREST $315.54 $444.00 $128.46 10-84460-020-00 WINDCREST $420.72 $592.00 $171.28 10-84460-020-01 WINDCREST $420.72 $592.00 $171.28 Thursday, October 13, 2005 Page 3 of 7 Combined Assessment Roll SA_NBR 10P912 PID ADDITION NAME Street Estimated Variance Overlay Assessment 10-84460-020-02 WINDCREST $420.72 $592.00 $171.28 10-84460-020-03 WINDCREST $315.54 $444.00 $128.46 10-84460-030-00 WINDCREST $420.72 $592.00 $171.28 10-84460-030-01 WINDCREST $420.72 $592.00 $171.28 10-84460-030-02 WINDCREST $420.72 $592.00 $171.28 10-84460-030-03 WINDCREST $315.54 $444.00 $128.46 10-84460-040-01 WINDCREST $420.72 $592.00 $171.28 10-84460-040-02 WINDCREST $420.72 $592.00 $171.28 10-84460-040-03 WINDCREST $315.54 $444.00 $128.46 10-84460-050-01 WINDCREST $420.72 $592.00 $171.28 10-84460-050-02 WINDCREST $420.72 $592.00 $171.28 10-84460-050-03 WINDCREST $315.54 $444.00 $128.46 10-84460-060-01 WINDCREST $420.72 $592.00 $171.28 10-84460-060-02 WINDCREST $420.72 $592.00 $171.28 10-84460-060-03 WINDCREST $315.54 $444.00 $128.46 10-84460-070-02 WINDCREST $420.72 $592.00 $171.28 10-84450-070-03 WINDCREST $315.54 $444.00 $128.46 10-84460-080-01 WINDCREST $420.72 $592.00 $171.28 10-84460-080-02 WINDCREST $420.72 $592.00 $171.28 10-84460-080-03 WINDCREST $315.54 $444.00 $128.46 10.84460-090-01 WINDCREST $420.72 $592.00 $171.28 10-84460-090-02 WINDCREST $420.72 $592.00 $171.28 10-84460-090-03 WINDCREST $315.54 $444.00 $128.46 10-84460-100-01 WINDCREST $420.72 $592,00 $171.28 10-84460-100-02 WINDCREST $420.72 $592.00 $171.28 10-84460-100-03 WINDCREST $315.54 $444.00 $128.46 10-84460-110-01 WINDCREST $420.72 $592.00 $171.28 10-84460-110-02 WINDCREST $420.72 $592.00 $171.28 10-84460-110-03 WINDCREST $315.54 $444.00 $128.46 10-84460-120-01 WINDCREST $420.72 $592.00 $171.28 10-84460-120-02 WINDCREST $420.72 $592.00 $171.28 10-84460-120-03 WINDCREST $315.54 $444.00 $128.46 10-84460-130-02 WINDCREST $420.72 $592.00 $171.28 10-84460-130-03 WINDCREST $315.54 $444.00 $128.46 Thursday, October 13, 2005 D Page 4 of 7 Combined Assessment Roll SA_NBR 10P912 PID ADDITION NAME Street Estimated Variance Overlay Assessment 10-84460-140-02 WINDCREST $420.72 $592.00 $171.28 10-84460-140-03 WINDCREST $315.54 $444.00 $128.46 10-84460-150-02 WINDCREST $420.72 $592.00 $171.28 10-84460-150-03 WINDCREST $315.54 $444.00 $128.46 10-84460-160-02 WINDCREST $420.72 $592.00 $171.28 10-84460-160-03 WINDCREST $315.54 $444.00 $128.46 10-84460-170-02 WINDCREST $420.72 $592.00 $171.28 10-84460-170-03 WINDCREST $315.54 $444.00 $128.46 10-84460-180-02 WINDCREST $420.72 $592.00 $171.28 10-84460-180-03 WINDCREST $315.54 $444.00 $128.46 10-84460-190-03 WINDCREST $315.54 $444.00 $128.46 10-84460-200-03 WINDCREST $315.54 $444.00 $128.46 10-84461-010-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-010-02 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-010-03 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-020-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-020-02 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-020-03 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-030-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-030-02 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-030-03 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-040-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-040-02 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-040-03 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-050-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-050-02 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-050-03 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-060-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-060-02 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-060-03 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-070-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-070-02 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-070-03 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-080-01 WINDCREST 2ND $315.54 $444.00 $128.46 Thursday, October 13, 2005 Page 5 of 7 Combined Assessment Roll SA_NBR IOP912 PID ADDITION NAME Street Estimated Variance Overlay Assessment 10-84461-080-02 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-080-03 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-090-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-100-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-110-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-120-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-130-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84481-140-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-150-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-160-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-170-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-180-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-190-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-200-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-210-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-220-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-230-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-240-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-250-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-260-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-270-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-280-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-290-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-300-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-310-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-320-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-330-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-340-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-350-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-360-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-370-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-64461-380-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-64461-390-01 WINDCREST 2ND $315.54 $444.00 $128.46 10-84461-400-01 WINDCREST 2ND $315.54 $444.00 $128.46 Thursday, October 13, 2005 Page 6 of 7 Combined Assessment Roll SA NBR IOP912 PID ADDITION NAME Street Estimated Variance Overlay Assessment Summary for 'SA NBR' = 1OP912 (204 detail records) Sum $86,499.91 $117,744.00 $31,244.09 Thursday, October 13, 2005 N~ Page 7 of7 WESTCOTT ROAD >o * 1 *9 W E o z S Q p DEERCLIF 3 Q p 4 ( NO SCALE - H* 5 * U 6 r u* 7 G B * DE CLIF LL1 9 G~ 10 ~ n * * * CASCADED BAY * * * * * * * * * * * 12 o c u 10 ~ 7 El 1 s0"- w NDC 1 0 0 ° O e, i Omar A 2 4 - ID I9 Iy L b * 3 lir 1 2 3 4 5 6 7 B 9 -09 L 3, BLk f * * * * * * * RESTVIEW ROCKY LN.1 2 710 PQ- * LN. 16 l 3~] I~ CITY OF en6N1 ~C 17 ~~C'ST (~~j~ v 4 * 1 30-02200-013-04 O L OUTLOT B F~4s ' z * 2 1>Ijl~ j0 3 O * 2 f Y O t ~ 4 3* DUTLOT C Z Y 3 5 * LITY 7 O \ 6* B 7*9 ll EER ID E 10 . 10 * 2 B C ~r~ q1 SK YDALE 020 BB * * * n 061-00 O 4 * C3 * * ° ' 17 16 15 14 * * DEERWOOD DRIVE 14 L5 16 ~ ~ ~ ~ ~ 0 4 ~ * 1 Q 1 560' - - 510- 1 * * 0 1 2 1 014-50 0 ` * ti * *O ✓O eJtCOpn rt = 3 z ti 2~A~ ti 5`,)aQ~ e 1 01434 F~ADD Est Add J Q ' Q S hS * ti 11 ~ 020-51 2 mnar A /L WRnr 2 17 LEGEND 18 19 $ 315.54 / Unit Assessment auTUrr A $ 8.81 / f.f. Assessment EF EAW * $ 420.72 / Lot Assessment 10-11-05 G:Feasibility Reports2005\Proj914Thomas-LakeWreetimprov_Assess Windcrest/Birch Park Additions/Denmark Ave./Deerwood Dr. Street Improvements / Area Assessment Map Fig.1 City of Egn Project 912 Engineering Department Agenda Information Memo October 18, 2005 Eagan City Council Meeting C. PROJECT 878, CINNAMON RIDGE STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 878 (Cinnamon Ridge - Street Overlay Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 878 provided for the bituminous overlay of the streets within the Cinnamon Ridge 1St-7th Additions neighborhood, north of Cliff Road, west of Cedar Avenue. • The Final Assessment Roll was presented to the City Council on September 20, 2005, with a public hearing scheduled for October 18 to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment cost is about 25% less than the estimated benefit amounts that were presented at the original Public Hearing December 13, 2004. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. No written objections have been received to date. An informational meeting was held on October 11 to address all property owners' questions or concerns and provide any additional information of interest. Of the 274 parcels (a mixture of single-family, townhomes, condos, and apartments) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages through FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - 878 ASSESSMENT - October 6, 2005 NAME - Cinnamon Ridge 1st - 7th Additions IMPROVEMENT - December 13, 2004 Mill and Overlay IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R =Feasibility Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Service ❑ Lat. Benefit/hunk ❑ Lat. Benefit/trunk WATER STREET ❑ Trunk ❑ Gravel Base ❑ Lateral ® Surfacing Low Density Direct 288.50 383.56 /Lot ❑ Service Low Density Indirect 110.72 147.20 /Lot Condominium 129.69 172.18 /Unit ❑ Lat. Benefit/hunk Apartment 1,807.08 2.399.21 /Lot Neighborhood Park 4.86 6.46 /F.F.. ❑ WAC Quasi Public 7.30 9.69 /F_F. ❑ Trail/Sidewalk SERVICES STREET LIGHTS ❑ Water & San Sewer ❑ Installation ❑ Energy Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $82,300 F.R. $167,790 F.R. 05-02 274 5 Year 4.50% $64,846.46 $115,565.45 COMMENTS: The feasibility rate are restated MEMO : - - city of eagan MEMO TO: Mayor and City Council FROM: Gerald R. Wobschall DATE: August 1, 2003 SUBJECT: Final Assessment Roll Project No.878 Cinnamon Ridge 1st - 7th Additions Street Overlay The City Council at the conclusion of the public hearing on December 13, 2004 ordered Project 878. According to the feasibility report, the following improvements were to be constructed and/or assessed. The improvements are mill and overlay of existing streets and replacement of curb and gutter. In the feasibility study, it was proposed to assess the improvements using a lot unit method for single-family properties. This assessment roll is prepared using the lot unit method presented at the public hearing. Construction of the improvements was accomplished under Contract No. 05-02, which is complete. The assessment hearing is scheduled for October 6, 2005. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of $132,830.99 paid to the contractor for the construction of the following detailed improvements and $2,478.37 for traffic signage. Other costs which consist of engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling in the amount of $45,102.55 were incurred resulting in an improvement and project cost of $180,411.91. The detail of these other costs is provided on Schedule I and they are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street resurfacing $82,532.67 $27,510.54 $110,043.21 $146,220 Curb repair 52,776.69 17,592.01 70,368.70 103,870 TOTAL $135,309.36 $45,102.55 $180,411.91 $250,090 2 II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1. Street Overlay The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST Mobilization LS. 1 $300.00 $300.00 Mill bituminous surface Sq. Yd. 7,862 .75 5,896.50 Bituminous mat. for tack coat Gal. 500 1.50 750.00 Type 41 Wear Course Ton 1,610.18 32.20 51,847.80 Traffic control L. S. 1 945.00 945.00 Adjust water valve box Each 14 125.00 1,750.00 Adjust manhole casting Each 44 350.00 15,400.00 Repair gate valve top section Each 10 260.00 2,600.00 Remove and replace ring casting Each 1 565.00 565.00 Signage LS 1 2,478.37 2,478.37 SUBTOTAL $82,532.67 Other costs @33.33% 27,510.54 Mill and Overlay Cost $110,043.21 A. Improvement and Assessment Rates The improvement and assessment rates for various property classes are computed in the following manner: TOTAL ASSESSABLE IMPROVEMENT UNITS IMPROVEMENT COST RATE $110,043.21 11,315 F.F. $9.73/F.F. PROPERTY CLASS IMPROVEMENT ASSESSABLE ASSESSMENT RATE PORTION RATE Commercial/Industrial $9.73/F.F. X 100% $9.731F.F. High Density & Quasi 9.731F.F. X 75% 7.30/F.F. Public Low Density and 9.73/F.F. X 50% 4.86/F.F. Neighborhood Park 33 U v B. Low Density Residential With Direct Driveway Access Assessment Rate The per lot assessment rate was computed using the following: DIRECT DRIVEWAY ASSESSABLE ASSESSABLE FONTAGE UNITS COSTS PRORATED 4,096 F.F. $4.86/F.F. $19,906.56 IMPROVEMENT RATE ASSESSABLE ASSESSMENT RATE PORTION $19,906.56. 69 Lots $288.50/Lot C. Low Density Residential With Indirect Driveway Access Assessment Rate The per lot assessment rate was computed using the following: INDIRECT DRIVEWAY ASSESSABLE ASSESSABLE FONTAGE UNITS COST PRORATED 2,916 F.F. $4.86/F.F. $14,171.76 IMPROVEMENT RATE ASSESSABLE ASSESSMENT RATE PORTION $14,171.76 128 Lots $110.72/Lot D. High Density Residential Condominium Class The per unit assessment rate was computed using the following: CONDOMINIUM ASSESSABLE ASSESSABLE FRONTAGE UNITS COST PRORATED 1,137 F.F. $7.301F.F. $8,300.10 IMPROVEMENT RATE ASSESSABLE ASSESSMENT RATE PORTION $8,300.10 64 Units $129.69/Unit E. High Density Residential Property Assessment Rate The improvement cost for the high density property classification was computed using: HIGH DENSITY ASSESSABLE ASSESSABLE FRONTAGE UNITS COST PRORATED 2,723 F.F. $7.30/F.F. $19,877.90 IMPROVEMENT RATE ASSESSABLE ASSESSMENT RATE PORTION $19,877.90 11 UNITS $1,807.08/UNIT 4 2. Curb and Gutter replacement The cost to replace damaged curb and gutter amounted to $52,776.69 and costs in the amount of $17,592.01 were allocated resulting in a replacement cost of $70,368.70. The City's Major Street Fund will finance the curb and gutter replacement. C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 5 years with interest charged at an annual interest rate of 5.50 % on the unpaid balance. III. CITY REVENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Mill and Overlay $110,043.21 $64,846.46 ($45,196.75) Curb and Gutter 70,368.70 (70,368.70) Replacement TOTAL $180,411.91 $64,846.46 ($115,565.45) The following funds will provide financing for the listed improvements. Majo Street Fund $115,565.45 Gerald R. Wobschall 7 Reviewed Reviewed Public Works Departm t Financeepartment Dated Dated cc: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I GRW 5 9~ Combined Assessment Roll SA_NBR 1OP878 Under Estimated (Over) PID Addition Nante Assessment Assesment Estimate 10-03000-010-52 SECTION 30 $1,321.30 $370.00 ($951.30) 10-17400-010-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-011-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-011-04 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-012-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-012-04 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-020-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-021-01 CINNAMON RIDGE $288.50 $27800 ($10.50) 10-17400-021-04 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-022-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-022-04 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-030-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-031-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-031-04 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-032-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-032-04 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-040-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-041-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-041-04 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-042-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-042-04 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-050-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-051-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-052-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-060-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-061-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-062-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-070-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-071-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-072-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) Thursday, October 13, 2005 Page I of 10 qi Combined Assessment Roll SA_NBR 1OP878 Under Estimated (Over) PID Addition Nante Assessment Assestnent Estimate 10-17400-080-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-081-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-082-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-090-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-091-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-092-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-100-02 CINNAMON RIDGE $288.50 $370.00 $81.50 10-17400-101-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-102-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-111-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-112-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-121-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-122-01 CINNAMON RIDGE $288.50 $278.00 ($10.50) 10-17400-141-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-142-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-143-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-144-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-145-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-146-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-147-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-148-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-149-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-150-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-151-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-152-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-153-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-154-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-155-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-156-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-157-00 CINNAMON RIDGE $129.69 $278.00 $148.31 Thursday, October 13, 2005 ^ Page 2 of 10 9 Combined Assessment Roll SA_NBR IOP878 Under Estimated (Over) PID Addition Nante Assess►rtent Asses►ttent Estimate 10-17400-158-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-159-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-160-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-161-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-162-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-163-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-164-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-165-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-166-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-167-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-168-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-169-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-170-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-171-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-172-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-173-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-174-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-175-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-176-00 CINNAMON RIDGE $129.69 $275.00 $148.31 10-17400-177-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-178-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-179-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-180-00 CINNAMON RIDGE $129.69 $278.06 $148.31 10-17400-181-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-182-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-183-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-184-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-185-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-186-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-187-00 CINNAMON RIDGE $129.69 $278.00 $148.31 Thursday, October 13, 2005 93 Page 3 of 10 Combined Assessment Roll SA_NBR IOP878 Under Estintated (Over) PID Addition Name Assessment Assestnent Estimate 10-17400-188-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-189-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-190-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-191-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-192-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-193-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-194-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-195-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-196-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-197-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-198-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-199-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-200-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-201-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-202-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-203-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17400-204-00 CINNAMON RIDGE $129.69 $278.00 $148.31 10-17401-010-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-020-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-030-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-040-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-050-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-060-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-070-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-080-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-090-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-100-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-110-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-120-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17401-130-01 CINNAMON RIDGE 2ND $110.72 $145.00 $3428 Thursday, October 13, 2005 Page 4 of 10 Combined Assessment Roll SA NBR IOP878 Under Estimated (Over) PID Addition Name Assessment Assestnent Estimate 10-17401-140-01 CINNAMON RIDGE 2ND $110.72 $145.00 $34.28 10-17402-010-01 CINNAMON RIDGE 3RD $288.50 $370.00 $81.50 10-17402-011-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-011-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-011-04 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-011-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-012-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-012-04 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-012-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-020-01 CINNAMON RIDGE 3RD $288.50 $370.00 $81.50 10-17402-021-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-021-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-021-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-021-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-022-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-022-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-022-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-030-01 CINNAMON RIDGE 3RD $288.50 $370.00 $81.50 10-17402-031-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-031-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-031-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-031-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-032-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-032-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-032-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-040-01 CINNAMON RIDGE 3RD $288.50 $370.00 $81.50 10-17402-041-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-041-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-041-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-041-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) Thursday, October 13, 2005 Page 5 of 10 Combined Assessment Roll SA_NBR IOP878 Under Estintated (Over) PID Addition Name Assessment Assesment Estimate 10-17402-042-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-042-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-042-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-050-01 CINNAMON RIDGE 3RD $288.50 $370.00 $81.50 10-17402-051-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-051-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-051-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-051-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-052-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-052-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-052-05 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-060-00 CINNAMON RIDGE 3RD $1,268.46 $890.00 ($378.46) 10-17402-061-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-061-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-061-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-062-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-062-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-071-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-071-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-071-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-072-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-072-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-080-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-081-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-081-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-082-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-082-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-090-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-091-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-091-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) Thursday, October 13, 2005 Page 6 of 10 7 Combined Assessment Roll SA_NBR JOP878 Under Estimated (Over) PID Addition Name Assessment Assesment Estimate 10-17402-092-03 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-092-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-100-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-101-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-102-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-110-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-111-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-112-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-120-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-121-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-122-04 CINNAMON RIDGE 3RD $110.72 $109.00 ($1.72) 10-17402-130-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-131-04 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-132-04 CINNAMON RIDGE 3RD $288.50 $278.00 ($10.50) 10-17402-140-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-151-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-161-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-171-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-181-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-191-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-201-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-211-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-220-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-230-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-240-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-250-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-260-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-270-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17402-280-02 CINNAMON RIDGE 3RD $110.72 $145.00 $34.28 10-17403-011-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) Thursday, October 13, 2005 Page 7of 10 Combined Assessment Roll SA NBR IOP878 Under Estimated (Over) PID Addition Name Assessment Assesment Estimate 10-17403-012-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-021-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-022-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-031-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-032-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-041-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-042-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-051-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-052-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-061-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-062-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-071-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-072-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-081-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17403-082-01 CINNAMON RIDGE 4TH $110.72 $109.00 ($1.72) 10-17404-011-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-012-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-021-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-022-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-031-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-032-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-041-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-042-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-051-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-052-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-061-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-062-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-071-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-072-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17404-081-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) Thursday, October 13, 2005 Page 8 of 10 Combined Assessment Roll SA_NBR IOP878 Under Estimated (Over) PID Addition Name Assessment Assestnertt Estimate 10-17404-082-01 CINNAMON RIDGE 5TH $110.72 $109.00 ($1.72) 10-17405-011-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-012-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-021-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-022-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-031-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-032-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-041-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-042-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-051-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-052-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-061-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-062-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-071-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-072-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-081-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-082-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-091-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-092-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-101-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-102-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17405-111-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($172) 10-17405-112-01 CINNAMON RIDGE 6TH $110.72 $109.00 ($1.72) 10-17406-010-02 CINNAMON RIDGE 7TH $1,807,08 $2,456.00 $648.92 10-17406-010-03 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 10-17406-020-01 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 10-17406-030-01 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 10-17406-030-02 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 10-17406-040-01 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 10-17406-040-02 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 Thursday, October 13, 2005 ^ Page 9 of 10 Combined Assessment Roll SA_NBR 1OP878 Under Estimated (Over) PID Addition Name Assessntent Assesment Estimate 10-17406-050-01 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 10-17406-070-01 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 10-17406-080-01 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 10-17406-100-01 CINNAMON RIDGE 7TH $1,807.08 $2,456.00 $648.92 Summary for 'SA_NBR' = 1OP878 (274 detail records) Sum $64,846.46 $82,094.00 $17,247.54 Thursday, October 13, 2005 Page 10 of 10 N ❑UTLOT C CITY - w I J I OUTLOT E • • i.' • • W E CITY OF EAGAN • pQj, ` S p a M ~ • • M _ NO SCALE Lr O w SSG. • / • i~ U o% W~ L, -j • O z P ®r 2_ j 1 ~ • L L_f L_J .a CITY (_T _ _ ~I.~rl • i~ In } _ !7 LL ~ it ~ Q i z ~ s a , -0, ED ED + ~ i / J - ® ED (Z' ED U ®[Z C-) Z ®Q1 ,L 5~'P o _ LEGEND U ® ® @ $ 288.50 / Lot / Unit Low Density - Direct Access = - • @ $ 110.72 / Lot / Unit Low Density - Indirect Access @ $ 7.30 /ff. Allocated to @ $ 7.30 / f.f. Allocated to Condos - - CLIFF ROAD @$129.69/Unit® @ $ 7.30 / f.f. Quasi Public Facility Rate - - - @ $ 4.86 / f.f. Neighborhood Park Cinnamon Ridge 1st - 7th Additions City of EaLaIl Street Improvements / Area Assessment Map Fig. 1 Engineering Department City Project 878 Agenda Information Memo October 18, 2005 D. PROJECT 786, DENMARK AVENUE, WESCOTT RD TO CRESTRIDGE LN STREET AND SIDEWALK IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 786 (Denmark Avenue, Wescott Road to Crestridge Lane - Street and Sidewalk Improvement) and authorize preparation of detailed plans and specifications. FACTS: • On June 9, 1999, an informational neighborhood meeting was held by City staff in the Community Room (Eagan Room) at the Eagan City Hall for the Denmark Avenue neighborhood (between Wescott Road and Duckwood Drive). The meeting was called at the request of residents concerned about the speed and volume of traffic in the neighborhood. • On August 6, 1999, staff received a letter from the Denmark Avenue residents and a request to address the City Council at an upcoming regular council meeting regarding the neighborhood's traffic concerns. • On October 5, 1999, after receiving a presentation by the neighborhood residents, the City Council directed staff to prepare a traffic study for Denmark Avenue. SRF Consulting Group was selected to prepare said traffic study. • On July 13, 2000, the results of the traffic study were presented to the neighborhood at an open house held in the Community Room. Consultants and staff presented possible traffic calming measures and listened to the concerns and comments of the residents. About 30 residents that attended completed comment cards. • On August 11, 2000, staff updated the City Council on the results of the open house. A variety of traffic calming methods were preferred by various residents, however no consensus was expressed. Staff informed the residents that consensus would be required prior to a formal request being forwarded to the City Council. • City staff has communicated with neighborhood residents annually about their traffic concerns on Denmark Avenue. Staff has encouraged the neighborhood to try and reach a consensus on any one of the solutions proposed in the SRF traffic study. • On December 14, 2004, city staff received a petition signed by thirteen residents representing thirteen properties, requesting the installation of a sidewalk along, the west side of Denmark Avenue between Wescott Road and Crestridge Lane. This proposed sidewalk improvement is not included in the current CIP (2005-2009) schedule. However, it is indicated as a proposed trail segment on the Comprehensive Guide Plan's Transportation Trail System. • Based upon the Council's recently approved Transportation Trail Policy, this segment of proposed sidewalk/trail ranks as one of the two most appropriate segments for the placement of an uncompleted component of the City's Transportation Trail System. /0a Project 786 Continued • The cost of all sidewalk or trail improvements adjacent to Collector Streets such as Denmark Ave. would be financed by the Major Street Fund with no special assessments to private property owners. . Neighborhood Meetings were held on June 9, 2005 and July 11, 2005 to gather additional neighborhood input regarding this proposed improvement and various other traffic related issues, concerns and options. Approximately 30 residents attended each meeting. • A draft Feasibility Report for the petitioned sidewalk/trail improvements was received by the Council on September 20, 2005 and a Public Hearing was scheduled for October 16, 2005. • An informational neighborhood meeting was held on September 26, 2005 in the Eagan Room at City Hall for neighborhood residents to discuss the proposed improvements. 26 persons representing 18 properties attended the informational meeting. Comments received from the neighborhood are attached. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • The preparation of this feasibility report was in response to a specific petition submitted to the City for a sidewalk. Subsequent to that submission, several property owners in the greater neighborhood and/or adjacent to the proposed sidewalk/trail voiced their strong opposition to any further consideration of such an improvement. Some property owners have misinterpreted staff s processing of this petition and feasibility report as taking a position in favor of promoting this public improvement over their opposition. • Based on the feedback gathered during the 2000 Traffic Study and the receipt of a petition opposing the installation of a trail/sidewalk on Denmark Avenue, an "alternate" without the construction of sidewalk is included for the Council's consideration and direction. • Construction of the proposed improvements shown in Figures 5.1 through 5.4 of the Feasibility Report will require a "No Parking" designation for the west side of Denmark Avenue between Wescott Road and Crestridge Lane. A formal resolution would be requested from the Council at a later date. • It is recommended that the Council clarify the Winter Parking Regulations for Denmark Court and Denmark Trail as part of this improvement project. All Demark Court West and Denmark Trail West residences have odd house numbers while all Denmark Court East and Denmark Trail East residences have even house numbers. From November 15 to April 15, residents along these two streets are required to park their vehicles on the opposite side of Denmark Avenue every other day in order to be in compliance with the City's winter parking policy. Signs posted on the north/west side of Denmark Trail and Denmark Court allowing parking between 6 a.m. and 6 p.m. on odd numbered days and posting signs on the south/east side of Denmark Trail and Denmark Court allowing parking between 6 a.m. and 6 p.m. on even numbered days would be installed to supplement the recommended Council action. /a-3 ATTACHMENTS: • Feasibility Report, pages through • Original Petition for improvement, pages ZY0 through • Opposing petition, pages ZVS throug4through • Neighbor hood Meeting Minutes, pages /D~ Ciely Feasibility Report for Denmark Avenue Street and Sidewalk Improvements City Project No. 786 A - r Eagan, Minnesota October 14, 2005 ~~S City of a Pat Geagan October 14, 2005 MAYOR Honorable Mayor and City Council Peggy Carlson City of Eagan Cyndee Fields 3830 Pilot Knob Road Mike Maguire Eagan, MN 55122 Meg Tilley Re: Denmark Avenue COUNCIL MEMBERS Street and Sidewalk Improvements City Project No. 786 Thomas Hedges CITY ADMINISTRATOR Dear Mayor and City Council: Attached is our report for the Denmark Avenue Street and Sidewalk Improvements, City Project No. 786. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review MUNICIPAL CENTER and discuss the contents of this report. 3830 Pilot Knob Road Sincerely, Eagan, MN 55122-1810 651.675.5000 phone X77 651.675.5012 fax Timothy J. Plath, PE 651.454.8535 TDD Transportation Engineer I hereby certify that this report was prepared by me or under my direct MAINTENANCE FACILITY supervision and that I am a duly 3501 Coachman Point Licensed Professional Engineer under Eagan, MN 55122 the laws of the State of Minnesota. 651.675.5300 phone 651.675.5360 fax Timothy J. Plath 651.454.8535 TDD Date: Reg. No.42024 Reviewed By:~ 4, www.cityofeagan.com ZA Department of Public W rks Date: /U - /Q - 0"; Reviewed B THE LONE OAK TREE i I) The symbol of Finance partment Date: strength and growth in our community. O~ TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page 1.0 Introduction 1 2.0 History ....................................................................................................................1 2.1. Land Use/Zoning History 1 2.2. Roadway History 2 2.3. 2000 Traffic Study 2 2.4. 2004/2005 Petitions 3 2.5. 2005 Public Involvement 4 2.6. Demonstration of Potential Improvements 5 3.0 Scope .......................................................................................................................5 4.0 Feasibility and Recommendations 6 5.0 Proposed Improvements 7 5.1. Roadway Narrowing with Sidewalk 8 5.2. Choker/Neckdowns .........................................................................................9 5.3. Pavement markings 5.4. Landscaping ...................................................................................................10 5.5. Speed Display Sign 10 5.6. Speed Tables 11 6.0 Permits/ Right-of-Way 11 7.0 Cost Estimate 12 8.0 Area To Be Included 12 9.0 Assessments 13 10.0 Revenue Source 14 11.0 Project Schedule 14 LIST OF APPENDICES Appendix A Preliminary Cost Estimates Appendix B Figures -1 Location Map -2 Denmark Avenue Neighborhood Area -3 Roadway Narrowing with Sidewalk -4 Choker(s)/Neckdown -5.1 to 5.4 Proposed Improvements ("Sidewalk" Concept) -6.1 to 6.4 Alternate Improvements ("Choker-Only" Concept) Appendix C Sample Postcard Survey October 2005 Project 786 Street and Sidewalk Improvements Denmark Avenue Eagan, Minnesota 1.0 Introduction This project was initiated in response to concerns expressed by residents in the Denmark Avenue neighborhood. Traffic speed, traffic volume and lack of a safe walkway have been identified as the primary concerns of the neighborhood through meetings with the neighbors and as a result of a postcard survey. The goals of this public improvement project are: • Improve neighborhood livability • Promote safe and pleasant conditions for residents, motorists, bicyclists, and pedestrians • Implement solutions which successfully address intended issues without unacceptable negative impacts The improvement process includes ample opportunities for public involvement to encourage citizen participation. 2.0 History 2.1. Land Use/Zoning History A brief review of the zoning history for the Town Centre Area found that the first indication of commercial zoning in the area was established around 1968. At that time, I- 35E had been tentatively mapped and the south side of Yankee Doodle Road, east of the I-35E intersection included heavy commercial zoning mixed with Residential Multiple (apartment) zoning. By 1970, the Light and Heavy Commercial zoning areas expanded throughout the NE 1/4 of Section 15 including an area now bordered by Yankee Doodle Road on the north, Duckwood Drive on the south and 1-35E and Pilot Knob Road on the Page of 14 Ia F west. Residential Multiple zoning was included in this area as well. In 1974, the City produced its first land use plan and redesignated its zoning classifications. The land use plan and Zoning Map for the Town Centre area represented, for the most part, what exists today. The main area of Town Centre was zoned and guided Community Shopping Center and Limited Business, with areas of medium and high density residential mixed in. The only major change in land use in the area occurred in 1995 on the north side of Yankee Doodle Road where what is now the Eagan Promenade area, when the land use was changed from D-III Mixed Use Residential (6-12 units/area) to Central Area (Mixed Use Retail and High/Med Residential). A Planned Development in the area was subsequently established allowing what currently exists. Currently, Denmark Avenue between Wescott Road and Duckwood Drive connects residents to Fish Lake Park, the Town Centre Area, Glacier Hills Elementary School, Wescott Library, and the Municipal Campus. 2.2. Roadway History Denmark Avenue, from Wescott Road to Duckwood Drive, was originally constructed in several segments in the early to mid 1970's and has been designated as a Minor Collector in the City's Transportation System. This designation traces back to the Eagan Land Use Development Guide, which was adopted in 1974. The Minor Collector classification assigns certain design parameters and also provides some expectation for future traffic volumes along the roadway. The majority of Denmark Avenue's current geometric elements and traffic volumes are within the guidelines established in the 1974 Eagan Land Use Development Guide, as well as the current Comprehensive Guide Plan, adopted in 2000. Existing geometric elements which do not conform to the current Comprehensive Guide Plan are the existing 60' of right-of-way (80' required per City Code), and the lack of a sidewalk/trail. The Comprehensive Guide Plan requires installation of a sidewalk/trail adjacent to all arterial and collector roadways, where necessary, to provide connections between destinations. 2.3. 2000 Traffic Study During 1999, residents along Denmark Avenue, between Wescott Road and Duckwood Drive, requested the City address their traffic speed and volume concerns. After a presentation to the Council at the October 5, 1999 meeting, the City Council authorized a Page 2 of 14 M detailed traffic engineering study of the issues and concerns. The results of the traffic engineering study indicated that 85th percentile speeds were 39.2 mph and 33.2 mph, and traffic volumes were 4,684 and 2,924 vehicles per day between Timbershore and Kolstad and between Denmark Trail and Denmark Court, respectively. The 85th percentile speed is the speed below which 85 percent of the vehicles travel and above which 15 percent of the vehicles travel. An origin-destination analysis was also performed as part of the study. The results of the analysis indicated that approximately 46 percent of total traffic on Denmark Avenue is "cut-through" traffic. "Cut-through" is a term used to describe traffic not related to the adjacent area that uses a less direct but more convenient route to a particular destination. Finally, a guideline and code conformity analysis was performed on Denmark Avenue. Two deviations from the City's guidelines and code were noted. These included the deficient width of the public right-of-way and the lack of sidewalk/trail, as previously noted. The study contained three alternatives to address the traffic speed and volume concerns which were presented to the neighborhood at a meeting held on July 13, 2000. Comments received at this meeting, as well as the results of a survey conducted at the neighborhood meeting, were incorporated into the report. Due to concerns regarding potential impacts to adjacent properties, there was not overwhelming support for the construction of a sidewalk/trail. The draft Denmark Avenue Traffic Study was forwarded to the City Council on August 11, 2000. No further direction was provided to staff. 2.4. 2004/2005 Petitions On December 14, 2004, city staff received a petition signed by thirteen residents representing thirteen properties, requesting the installation of a sidewalk along the west side of Denmark Avenue between Wescott Road and Crestridge Lane. The petition was forwarded to the Council on January 4, 2005 at which time the Council authorized the preparation of a feasibility report for Project 786. Page 3 of 14 A petition against the installation of a sidewalk or trail, signed by 56 residents representing 47 properties, was received by city staff on May 5, 2005. Since the petition did not request improvements, it did not require formal Council action and was provided to the Council as "Additional Information" on June 10, 2005. 2.5. 2005 Public Involvement Two neighborhood meetings have been held and a postcard survey was conducted in response to the petitions received in 2005. The first meeting was held on June 9, 2005. Invitations were sent to approximately. 240 residences and property owners in the Denmark Avenue neighborhood as shown on Figure 2. Approximately 30 residents of the Denmark Avenue neighborhood attended the June 9th neighborhood meeting. Comments were received from a number of residents who were not able to attend the meeting. At the meeting, City staff explained the public improvement process as it applies to this project, including the feasibility report and public hearing aspects of the process. Denmark Avenue's designation as a Minor Collector roadway was also discussed. Next, the 2000 Denmark Avenue Traffic Study was reviewed. An informal poll was taken of those in attendance at the June 2005 meeting. The top three concerns of those in attendance were speed of traffic, volume of traffic and no safe walkway, concurring with the results of the previous traffic study. A letter summarizing the outcome of the meeting and identifying the time and location of the next neighborhood meeting was sent to over 240 residences and- property owners in the Denmark Avenue neighborhood. In an effort to include input from Denmark Avenue neighbors that could not attend the June 9th meeting, a postcard survey was conducted. The purpose of the post card survey was to gain a better understanding of the perceived traffic and pedestrian safety issues in the Denmark Avenue neighborhood. Approximately 240 postcards were sent to residences and property owners in the Denmark Avenue neighborhood and approximately 90 postcards were returned. The top three concerns of those that returned postcards were speed of traffic, volume of traffic and no safe walkway. The second neighborhood meeting was held on July 11, 2005. Invitations were sent to approximately 240 residences and property owners in the Denmark Avenue Page 4 of 14 neighborhood with approximately 30 people attending the meeting. The goal of the meeting was to present improvements that may address the concerns with pedestrian and traffic safety along Denmark Avenue. City staff also summarized the results of the postcard survey. Eight (8) different alternatives to address safety concerns along Denmark Avenue were discussed. These alternatives include chokers, landscaping, neckdowns, pavement markings, reduced roadway width, signing, sidewalk and speed tables. Advantages, disadvantages and the effectiveness of each option were identified. Maps indicating locations where the proposed alternatives have been installed in Eagan and the surrounding area were presented. 2.6. Demonstration of Potential Improvements Traffic cones were placed along Denmark Avenue on August 17 and 18, 2005 to demonstrate the location and configuration of potential improvements associated with this project. On August 17, 2005, traffic cones were placed on both sides of the street, between Denmark Trail West and Denmark Court West, and between Timbershore Lane and Kolstad Lane. The cones were placed in a configuration which demonstrated the "choker" device (see Section 5.2 for further discussion) used to reduce traffic speeds. On August 18, 2005, traffic cones were placed along the west side from Wescott Road to Crestridge Lane. On this day, the cones were placed in a configuration which demonstrated the "roadway narrowing" device (see Section 5.1 for further discussion) used to reduce traffic speeds. 3.0 Scone Based on neighborhood input, results of engineering analysis and review of available data, traffic speed and lack of a safe walkway will be the specific focus of the proposed improvements. Traffic volume will not be specifically addressed with this project since the results of recent traffic counts indicate traffic volumes on Denmark Avenue are within the acceptable range for a minor collector roadway. Additionally, some of the devices used to address traffic speed and lack of a safe walkway may also provide a Page 5 of 14 minor reduction in traffic volumes. City staff will continue to monitor traffic volumes along Denmark Avenue in the future. 4.0 Feasibility and Recommendations This project is necessary to provide for safe pedestrian movement and the reduction of traffic speeds along Denmark Avenue. The construction of a sidewalk along Denmark Avenue, from Wescott Road to Crestridge Lane, is necessary to provide a continuous pedestrian walkway connecting the Town Centre Area to residential land uses as far south as Deerwood Drive, as far west as Pilot Knob Road and as far east as Lexington Avenue. This segment is indicated as a future trail location in Figure 4.7 of the City's Transportation Plan. On December 13, 2004, the City Council approved the Community Transportation Trail System Policy for staff implementation. The policy states that proposed sidewalk/trail segments should be evaluated with its criteria to ensure the utmost safety and practicality for the citizens of Eagan while bearing in mind proper fiscal responsibility. The policy also states that its guidelines should be used as a general method to rank all future sidewalk/trail segments to be constructed as public improvements. In reviewing the proposed trail segments, the trail policy evaluation indicated a high ranking for this segment. Based on this evaluation, the trail segment is supported by the City's trail policy. The reduction of the traffic speeds on this segment of Denmark Avenue is necessary to provide compliance with the posted speed limit and address neighborhood safety concerns. This project is cost-effective in that the needed sidewalk improvements and traffic calming devices will be constructed as a whole instead of in portions by individual contracts. It is recommended that these improvements be combined with other similar improvements within the City to encourage additional cost savings due to the benefit of scale. Page 6 of 14 //.3 5.0 Proposed Improvements This project provides for the construction of chokers and a sidewalk, combined with narrowing of the existing roadway, to address the pedestrian safety and traffic speed concerns along Denmark Avenue. Pavement markings, landscaping and installation of a speed display sign are complimentary devices which are being proposed to provide additional reduction in traffic speed. Based on the feedback gathered during the 2000 Traffic Study and the receipt of a petition opposing the installation of a trail/sidewalk on Denmark Avenue, an alternate without the construction of sidewalk is included for the Council's consideration and direction. As part of the engineering analysis completed for this project, numerous devices to reduce traffic speed were reviewed for applicability to this project. Review of the available devices must be completed on a project-by-project basis. Devices which may be implemented as part of the Denmark Avenue project may not be appropriate for future projects in the City. Additionally, devices which are not appropriate for the Denmark Avenue project may be appropriate for future projects (in different locations) within the City. Based on this review, the following speed reduction devices are not recommended for implementation of this project: additional stop signs, center island narrowing, chicanes, neckdowns, raised crosswalk, raised intersection, reduced curve radius, rumble strips, speed bumps, speed humps, and traffic circles. However, the following speed reduction devices have been determined to be appropriate for implementation on this proj ect: Page 7 of 14 /l~ 5.1. Roadway Narrowing with Sidewalk Definition: The physical reduction of road width through elimination of a parking lane or a shoulder over an extended length of roadway partnered with the _ construction of a concrete sidewalk. See Figure 3. Advantages: • Provides additional boulevard width for installation of sidewalk • Separates peds/bicyclists from vehicles • Provides connectivity to City's sidewalk/trail system • Conforms to City's Transportation Plan Policies • Mitigates negative impacts to peds/bicyclists created by chokers • May reduce traffic speeds and volumes Disadvantages: • Will decrease available parking • May create minor impacts to existing landscaping within street R/W • May require relocation of mailboxes and hydrants Effectiveness: • Roadway narrowing has been effective in several Metro communities, however, little statistical data is available to determine level of effectiveness • Installation of sidewalk reduces likelihood and severity of peds/bicyclists being struck by vehicles Page 8 of 14 /1,5- 5.2. Choker/Neckdowns Definition: A physical reduction of road width between intersections through the use of curb extensions. Chokers can be designed to allow one travel lane in each direction or the roadway can be narrowed further to allow travel in only one direction at a time. See Figure 4. Neckdowns are the installation of reduction of roadway width at an intersection. Advantages: • Easily negotiable by large vehicles (such as fire trucks and winter maintenance) • Creates protected on-street parking bays • May have positive aesthetic value • May reduce both speed and volume Disadvantages: • Will require pedestrians/bicyclists to briefly merge with vehicular traffic • Will require the elimination of some on-street parking Effectiveness • Average of 4% decrease in the 85th percentile travel speeds, or from an average of 34.9 to 32.3 miles per hour (combined average for various narrowing measures, taken from a sample of 7 sites) • Minor decrease in traffic volume 5.3. Pavement markings Definition: The placement of white lane edge striping to narrow the width of the driving lane in an effort to reduce speeds. May be used as a supplement to other devices. Other pavement marking examples include series of chevrons or text messages. Advantages: • Relatively inexpensive • May reduce traffic speed Page 9 of 114 M/2 Disadvantages: • Require annual maintenance • Chevrons or text messages may not be aesthetically pleasing Effectiveness: • Initially reduced 851" percentile speed 5.4. Landscaping Definition: Plantings adjacent to roadway that attempt to reduce the spatial volume of the street or to enhance the appearance of the street environment. Advantages: • May be aesthetically pleasing • May decrease vehicle speeds Disadvantages: • Require maintenance • May decrease snow storage space Effectiveness: • Not statistically significant 5.5. Speed Display Sign Definition: Communicate speed of travel to the driver through a combination of radar and LED's. Advantages: • Supplements other alternatives Page 10 of 14 Disadvantages: • Not self-enforcing Effectiveness: • City of St. Paul has experienced 2-3 mph reduction in 85th percentile speeds 5.6. Speed Tables Speed tables were initially presented in the 2000 Traffic Study and discussed at the 2005 neighborhood meetings but are not recommended for installation on Denmark Avenue due to their negative impacts to emergency and winter maintenance vehicles. Very few speed tables have been installed in Minnesota due to similar concerns. Specific locations for construction of the devices discussed above have been identified and are shown in Figures 5.1 - 5.4 and Figures 6.1 - 6.4. Figures 5.1 through 5.4 propose roadway narrowing with sidewalk construction while Figures 6.1 through 6.4 do not include the installation of sidewalk. Figures 6.1 through 6.4 are intended to be an "alternate" for the Council's consideration and direction. Factors considered when determining the specific location for individual devices include: impact to roadway drainage, roadside safety, demonstrated locations of excessive speed, existing roadway horizontal alignment, impact on intersection operations, construction cost, effectiveness, location of existing utilities, existing topography, constructability, impact to existing driveways, reduction of available parking, cost, aesthetics and anticipated benefits. 6.0 Permits/ Right-of-Way It is anticipated that a Minnesota Pollution Control Agency Construction Stonnwater Permit for projects disturbing over one acre will be required. The Council will need to approve a No Parking resolution for the west side of Denmark Avenue from Wescott Road to Crestridge Lane if the roadway narrowing with sidewalk option is authorized. Page 11 of 14 117, Additionally, it is recommended that the Council clarify the Winter Parking Regulations for Denmark Court and Denmark Trail. All Demark Court West and Denmark Trail West residences have odd house numbers while all Denmark Court East and Denmark Trail East residences have even house numbers. From November 15 to April 15, residents along these two streets are required to park their vehicles on the opposite side of Denmark Avenue every other day in order to be in compliance with the City's winter parking policy. Signs posted on the north/west side of Denmark Trail and Denmark Court allowing parking between 6 a.m. and 6 p.m. on odd numbered days and posting signs on the south/east side of Denmark Trail and Denmark Court allowing parking between 6 a.m. and 6 p.m. on even numbered days would be installed to supplement the recommended Council action. All of the proposed work with this project would take place within the existing right-of- way of Denmark Avenue. 7.0 Cost Estimate A detailed cost estimate is located in Appendix A. The estimate is based on anticipated 2006 construction costs and includes a 10% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. Denmark Avenue Traffic and Ped Safety Improvements "Sidewalk" Concept $400,100 "Choker-Only" Concept (Alternate) $ 163,000 8.0 Area To Be Included No properties are proposed to be assessed for the improvements made by this project. Listed below are the properties within the proposed construction area of the project. Page 12 of 14 Construction Area Lots 6-7, 10-11, 14-15, Block 1, Crossroads of Eagan Lots 1-2, Block 1 Pilot Knob Heights 5"' Addition Lots 1-3, Block 2 Pilot Knob Heights 5th Addition Outlots B-D, Pilot Knob Heights 4th Addition Lot 1, Block 1, Pilot Knob Heights 4th Addition Lots 1, 8-11, and 19, Block 2, Pilot Knob Heights 4`h Addition Lots 1-2, 11-12, and 25, Block 3, Pilot Knob Heights 4th Addition Lots 1-2, Blocks 2-6, Timbershore Lot 1, Block 3, Timbershore 2"d Addition Lots 1-2, Block 4, Timbershore 2"d Addition Lots 1-2, Block 1, 10-12, Timbershore 3rd Addition Lots 1-2, Block 1 and 16, Timbershore 4th Addition Lots 1, Block 1 Pilot Knob Heights 1St Addition 9.0 Assessments According to the City's Special Assessment Policy, all costs associated with the construction of sidewalks/trails adjacent to minor collector roadways in residential areas are paid by the City. The proposed roadway narrowing element of the project is considered to be directly related to the desire to install sidewalk while minimizing impacts to adjacent properties in a limited right-of-way condition. Therefore, no assessments are proposed to be levied against the benefiting parcels for the proposed roadway narrowing/sidewalk improvements. Currently, the City's Special Assessment Policy does not specifically address roadway improvements made for traffic calming purposes. Therefore, no assessments are proposed to be levied against the benefiting parcels for the proposed traffic calming improvements. The City Council may want to consider amending the Special Assessment Policy to address these types of improvements as public interest is rapidly growing. Page 13 of 14 iao 10.0 Revenue Source Estimated Estimated Proiect Cost Assessment Revenue Balance $ 400,100 $0 $ 400,100 No assessments to the benefiting properties are proposed in accordance with the City Assessment Policy. The estimated project deficit of $400,100 will be financed by the City's Major Street Fund (100 percent of the total project costs). 11.0 Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing September 20, 2005 Public Hearing ................................................................:..........................October 18, 2005 State Aid Plan Approval February 3, 2006 Approve Plans and Specifications February 7, 2006 Award Contract March 21, 2006 Begin Construction May 15, 2006 Substantial Completion July 3, 2006 Final Completion .......................................................................................October 10, 2006 Final Cost Report December, 2006 Page 14 of 14 ~a~ Appendix A Denmark Avenue Street and Sidewalk Improvements City Project No. 786 Preliminary Cost Estimate 1. "Sidewalk" Concept Est. Unit Est. Item No. Item Unit Qty- Price Cost 2021.501 Mobilization LS 1 $13,000.00 $13,000 2102.501 Pavement Marking Removal LF 5,330 $1.35 $ 7,196 2104.501 Remove Concrete Curb and Gutter LF 2,715 $3.50 $ 9,503 2104.505 Remove Bituminous Pavement SY 2,690 $2.00 $ 5,380 2104.505 Remove Bituminous Driveway Pavement SY 131 $7.00 $ 917 2104.509 Remove Catch Basin EA 7 $500.00 $ 3,500 2104.513 Sawing Bit Pavement (Full Depth) LF 3,310 $2.50 $ 8,275 2104.601 Relocate Mailboxes LS 1 $1,500.00 $ 1,500 2105.501 Common Excavation CY 1,500 $15.00 $22,500 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON 250 $20.00 $ 5,000 2350.505 Bituminous Mixture for Roadway TON 225 $110.00 $24,750 Patching 2350.505 Bituminous Mixture for Driveway TON 26 $130.00 $ 3,380 Patching 2502.521 12" RC Pipe LF 288 $40.00 $11,520 2504.602 Relocate Hydrant EA 5 $3,000.00 $15,000 2506.502 Construct Drainage Structure C G or H EA 10 $1,500.00 $15,000 2521.501 4" Concrete Walk SF 14,160 $4.25 $60,180 2521.602 Pedestrian Ramps (w/ Truncated Domes) EA 11 $750.00 $ 8,250 2531.501 Concrete Curb and Gutter, B618 LF 2,960 $11.00 $32,560 2545.511 Replace Street Light EA 4 $2,000.00 $ 8,000 2564.531 Sign Panels Type C LS 1 $1,500.00 $ 1,500 2564.603 4" Solid Line White-Epoxy LF 5,330 $0.30 $ 1,599 2564.603 4" Double Solid Line Yellow- Epoxy LF 2,665 $0.60 $ 1,599 2575.505 Sod and 4" Topsoil SY 1,815 $5.00 $ 9,075 2575.601 Landscaping LS 1 $2,500.00 $ 2,500 Subtotal $271,700 +10% Contingencies $28,000 Subtotal $299,700 + 30% Indirect Costs $ 92,300 TOTAL $400,100 /a 3 Appendix A Denmark Avenue Street and Sidewalk Improvements City Project No. 786 Preliminary Cost Estimate II. "Choker-Only" Concept (Alternate) Est. Unit Est. Item No. Item Unit Qty. Price Cost 2021.501 Mobilization LS 1 $5,400.00 $ 5,400 2102.501 Pavement Marking Removal LF 5,330 $1.35 $ 7,196 2104.501 Remove Concrete Curb and Gutter LF 725 $3.50 $ 2,538 2104.505 Remove Bituminous Pavement SY 730 $2.00 $ 1,460 2104.505 Remove Bituminous Driveway Pavement SY 14 $7.00 $ 98 2104.509 Remove Catch Basin EA 5 $500.00 $ 2,500 2104.513 Sawing Bit Pavement (Full Depth) LF 575 $2.50 $ 1,438 2104.601 Relocate Mailboxes LS 1 $500.00 $ 500 2105.501 Common Excavation CY 200 $15.00 $ 3,000 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON 112 $20.00 $ 2,240 2350.505 Bituminous Mixture for Roadway TON 41 $110.00 $ 4,510 Patching 2350.505 Bituminous Mixture for Driveway TON 15 $130.00 $ 1,950 Patching 2502.521 12" RC Pipe LF 506 $40.00 $20,240 2506.502 Construct Drainage Structure C G or H EA 11 $1,500.00 $16,500 2521.501 4" Concrete Walk SF 1,860 $4.25 $ 7,905 2521.602 Pedestrian Ramps (w/Truncated Domes) EA 6 $750.00 $ 4,500 2531.501 Concrete Curb and Gutter, B618 LF 885 $11.00 $ 9,735 2545.511 Replace Street Light EA 4 $2,000.00 $ 8,000 2564.531 Sign Panels Type C LS 1 $1,000.00 $ 1,000 2564.603 4" Solid Line White-Epoxy LF 5,330 $0.30 $ 1,599 2564.603 4" Double Solid Line Yellow- Epoxy LF 2,665 $0.60 $ 1,599 2575.505 Sod and 4" Topsoil SY 425 $5.00 $ 2,125 2575.601 Landscaping LS 1 $8,000.00 $ 8,000 Subtotal $114,000 +10% Contingencies $11,400 Subtotal $125,400 + 30% Indirect Costs $ 37,600 TOTAL $163,000 APPENDIX B Figure 1- Location Map Figure 2- Denmark Avenue Neighborhood Area Figure 3- Roadway Narrowing with Sidewalk Figure 4- Choker(s)/Neckdowns Figures 5.1 to 5.4- Proposed Improvements Figures 6.1 to 6.4- "Alternate" Improvements /~s Q MARR:E VIYAPROMENADE K NKEE DOODLE ROAD T " +.1 *wHREE PL o r OUCK DR. - ui COTT ROAD w Z Z J DEERWOOD A E. Project Lo-cation eD ~fti D DIFFLEY ROAD m 1 ~o 0 D~ - I 'C y~1.DEMESS RUN RD. R/L cuFF ROno' CLIFF ROAD IF G:Feosibility ReportQD05\786_Locotion_Mop 9-16-05 Project 786- Denmark Avenue- Street and Sidewalk Figure City of Eagan Improvements 1 Engineering Department DUCKWOOD DR. Q --71 T 2 12 O F- 12 6 ?5 U 1252 3 6 3 1 304 363 0 ~ 12,1 -n L) 3 08 12 5 L L~LJ 14 3 3 13 36 362 3620 361 317 6 TANAIVGE Cr L N . 1 a 362 367 3678 3614 1248 CRESTRIDGE R 4 122 363 13 1 361 12 7 1 1126 12 126 1 12 3640 1324 2 3635 36 1 130 1298 125 7242 1236 1230 296 6 124 36 631 363 Ell 7302 96 637 12 12 51 12 7 1 512 1 12 2 U 364 /3 1 Q 64 3 2 3 3 45 IM B d P 1243 1239 1233 36 9 364 3643 36a 36a6 36! D 1 212 6 2s t o 41 12 K R ~R 49 52 36 51 3653 36 12 6 12 8 7235 41 1245 /1/ B 2 3653 3652 3657 12 12 0 33 12 Z Q 3 4 3656 3655 366 3658 1228 1 6 = 1227 3657 WOf 3656 36 3660 3658 22 59 361.11 662 ;;7 Z 1 2 122 1246 1240 3661 366 3665 64 m 21 W 366 0 O 3663 8 ~3672 6 220 218 12129! Z 3660 3668 3666 36 3 221 0- W 3664 1307 1 1297 3670 243 0 z 2,s VE 1 1 3 65 w OL qD 129 J 3 'IM a11s ORE 17 D1 D8 ,z 211 5 249 . A ' 1RN1NG 00 Z 0 306 130 09 20 MOv 12 3680 1168 CL 766 Y ,762 11 117 203 6 120 1205 1250 36 366 302 1292 Of 120 3672 ~ Al in S 94 3687 36 1163 N 71 g 8 244 693 Z 1159 11 117 7 118 1197 (~a Z 3 7 36 69 9 116 16 117 117 118 118 11 1191 I 7D 18 370 3708 712 716 05 EN ARE C . E Fish Lake 37 715 3732 372 G~ • 37 23 •3719 NORTH 40 37 737 3741 3 44 375 375 3727 3733 NO 52 37 3729 37 47 37 ENM 374 37 K 1 376 pEN 37 770 37 377 66 767 \t~o 37 375 37 ~rp0 F/~1 CT 6 9 376 Q\~oc 3787 37 7 375 3 5 c~O 61 ~`JJ G:FeosReports2005/Denmark/NH Mop ---I Project 786- Denmark Avenue Figure city of EaRm Street and Sidewalk Improvements Notified Engineering Department P IeS 2 60 R/W 44' (F-F) EXISTING 6' 4' 28' (F-F) 8' 8' DW MINIMUM rr--- ~ I -I L---- R/W 6' 6' 4' CONC BLVD SDWK 2' R /W ZEX 2' 6' 8CURB CONC BLVD Proposed Section sDwK ZEX CURB City's Standard Section Roadway Narrowing with Sidewalk Project 786- Denmark Avenue- Street and Sidewalk Figure R City Of ~~~~Il Improvem nts 3 Engineering Department I C00- 4.0f I, 60' RAW >I 44' F-F I EXISTING ROADWAY I 28' (F-F) 8' 8' MINIMUM •••"TT TT___ _ 11' 11' 11' 11' PARKING PARKING 3' 11' 11' 3' LO w Cr Q 8' 28' 8' Z w J Choker(s)/Neckdown G.FeaaRepoftTeas-Reportc2DD5SPm766 Denmark Ave.tFR Fgreea Project 786- Denmark Avenue- Street and Sidewalk Figure City of ~~~IlIl Improvements Engineering Department 3711 . , 3732 1 3728 3724 p, - NORTH l Scale: 1" = 100" 3740 3741 \ \ \ 3758 3756 3737. 3744 t PROPOSED CHOKER 3748 / NECKDOWN F \ 3760 3749 3747 3745 3770. 3766` 3762 OENM 3771 3769 s 3784 3767 PROPOSED 8' ROADWAY~~ ' NARROWING WITH 4' BLVD. - - AND. 6' SIDEWALK (TYP.) 3778 - 3765 s 3794, 3787 3763 'tom t i g 3795- 0 3761 VV~ FiGURE Project 786 - Denmark Avenue NUMBER City of Eallon Street and Sidewalk Improvements 5.1 Engineering Department "Sidew oncept" KOLSTgp ' - - 1172 08_ 306 00 tN Proposed Radar NORTH f Speed Display Sign 176 Scale: 1° = 100° 1 8 I / 1 2 -J -J 30 TIMBERSHORE LN. 310 1 04 4 687 `129 - - 117 N. 369 116 77 11 3693 11,6 3697 3695 .P~ \ 369 - ---T165 1167 1173 1175 1181 -g f - 3702 Z W _ I 3704 ` 3712 3716 -3705 I Ex. 3-Way - Stop 3708 DENMARK PROPOSED 8' ROADWAY I CT. NARROWING WITH 4' BLVD. E. AND 6' SIDEWALK (TYP.) 3711' I 3732 3715 VA 1 3728 3724 3719 3740 FIGURE Project 786 - Denmark Avenue NUMBER City of Eagan Street and Sidewalk Improvements 5.2 Engineering Department "Sidewa oncept \33(615 132 - CRESTRIDGE LN. 362NORTH 1 634 Scale: 1" = 100" 1279 1277 1271 1269 3634 130C 2 L92 635 i 1 PROPOSED CHOKER/ 1 NECKDOWN 126 12 1 336 304 302 296 16,37 3642 , TIMBER SHORE 3643 3 3646 3648 3650 128 L12 76 1' I 1266 J h9 3k7 3652 3 50 3 3 2 J- 1764 3651 1 280 1278 ;36 57 127 127 3654 3656 3 6 8 122 PROPOSED 8' ROADWAY 3661 + 3662 3 64 1222 NARROWING WITH 4 'BLVD. J AND 6' SIDEWALK (TYP.) L66,3 ? I 122 3668 3666 3668 3666 3667 669 1307 1305 1297 672 1214 3678 1166 1174 1180 1295 KOLSTAD 11 X08 306 00 4/V , Proposed Radar o Speed Display Sign 1 8 _ 1 2 30 I TIMBERSHORE LN. 0 310 1,504 X3687 i~ I T FIGURE Project 786 - Denmark Avenue NUMBER City of Eap Street and Sidewalk Improvements 5.3 Engineering Department "Sidewa 5oncept I -J I I II I I.lJ I~ I I > II - NORTH I I Q II Scale: 1" = 100., I I Y ~I ~ I I ~ II Q 1 I i W DUCKWOOD DR. EXISTING I - - 126• TRAIL i 1276 I EXISTING i I 3604 606 3605 SIDEWALK 3612 3610 I _ _ 3611 3 1 3616 61 I I L _ II li 3622 3620 3615 CRESTRIDGE LN. 3626 634 w - 1279 1277 1271 1269 3634 1300 92 , 635 13-96 2 PROPOSED CHOKER n.. NECKDOWN PROPOSED & ROADWAY 1267 12 NARROWING WITH 4' BLVD. AND 6' SIDEWALK (TYP.) TIMBERSHORE 3643 3 - - 5 g 3646 a' 't 3650-- 128 1276. - I 3648 9 3 47 al, 1266 FIGURE Project 786 - Denmark Avenue NUMBER City of Ea"M Street and, Sidewalk Improvements 5.4 Engineering Department "Sidewa oncept AQ \ NORTH Scale: 1" = 100" G \ PROPOSED CHOKER / NECKDOWN OEN~P \ 6' SIDEWALK \ AND PED. RAMPS ~SGO FIGURE Project 786 - Denmark Avenue NUMBER City of Ea non Street and Sidewalk Improvements 61 Engineering Department "Choker -Only" Concept (Alternate ) I - - KOLSTAD 1295 11 D8 306 I NORTH oo Proposed Radar o Speed Display Sign 176 Scale: 1" = 100° 1 8 1 2 i 30 TIMBERSHORE LN. 310 1 0 4 6 8 7 F4` ,'129 I - 117 - t 369 116 s - J 3693 11 L 7 11 3697 695 W 369 C"g Grp` \ i 1165 1167 1173 1175 11-81 g 3702 W~ o, - EX. 3-WAY 3716 3705 STOP DENMARK CT. E. ' 3711 I - 3732; 3715 1 3728 3724 3719 \ n~~ 3740 FIGURE Project 786 - Denmark Avenue NUMBER City of Eap Street and Sidewalk Improvements 6.2 Engineering Department "Choker - Only'I On ept (Alternate) 33 615 132 3626 CRESTRIDGE LN. I NORTH I ~ 634 Scale: 1" = 100" 1279 1277 '271 1269 3634 1300 L92 635 PROPOSED CHOKER / NECKDOWN 304 6' SIDEWALK ' 1267 12 1 336 AND PED. RAMPS 3642 , fTilBERSHORE 3643 3 3646 3648 i 3650 128 1276 1? t J9 3 47 ( 1266 3652 3 50 3 53 ' 2 3651 1 1 1278 3657 280 127 127 3654 656 3 Lga- I 36 8 122 3660 3658 3659 3661 I 3662 3 64 1222 3664 3665 663 3668 3666 122 3668 3666 3667 669 1307 1297 1305 672 1214 1295 I 3678 1166 1174 1180 KOLSTAD 11 >08 306 00 CN Proposed Radar Speed Display Sign 1 8 1 2 i 30 TIMBERSHORE LN. O 310 1 04 X3687 i r--- ~ r rte- -rrrr~r s Project 786 -Denmark Avenue FIGURE BER A Street and Sidewalk Improvements City of EaQan "Choker-Only" 6.3 Engineering Department Concept (Alternate ) NORTH Scale: 1" = 100" n Q - Y ~ z W 0 DUCKWOOD DR. 1 1276 - - - - - 1264 3604 606 3605 3612 3610 - - ~ _ 3611 1 3 1 3616 61 3'622 ------'3620 ~dl 3615 i CRESTRIDGE LN. 3626 634 - -1279 1277 - 1271 1269 3634- - 1300 JIL92 l: 635 1 PROPOSED CHOKER 6' SIDEWALK r: / NECKDOWN 304 AND PED. RAMPS , 1267 12 1 >36 - - 637 3642 3 , TIMBER SHORE 3643 ~FaF A R 5 . 3650 128 1276 -1 ? Et ti - - 1. FIGURE Project 786 - Denmark Avenue NUMBER City of Eagan Streets and Sidewalk Improvements 6.4 Engineering Department "Choker-Only" Concept (Alternate ) Resident Survey to Identify Perceived Traffic Problems Check as many as applicable & return before fuly 6 ❑ Speed of Traffic ❑ Volume of Traffic ❑ No Safe Walkway ❑ Don't Obey Traffic Signs ❑ Noise of Traffic ❑ Truck Traffic ❑ No Traffic Problems Exist 4UY Of EaPProject 786R Pedestrian Safety/Traffic Issues 139 RECEIVED FOR CITY USE - DATE RECEIVED ! - d / - (9 ~L I city of eaga L 21 2004 DATE PRESENTED t " LI- 65 EAGAN TO COUNCIL RECEIVED ENGINEERING DEPARTMENT APPROVED ❑ _ e DENIED ❑ - 2004 PETITION -NGINEEPI~, ^ Ef ARTMENT SIDEWALK INSTALLATION I/We, the undersigned,. hereby petition the City Council of the City of Eag to install a sidewalk along: DP4 1?"1 rrL 191et: a I/We support this request with the following reasons: -please see 0#'?Ohed su~0 ~~~IGL' (;e E~e~7 iC~ for -7I?.e 1. 2. r )l •vu (f e_-j 4. I/We (quest CtW(% t Y City Council 'Cake this petition request under consideration at its earliest opportunity and that we be informed as to when it is scheduled for formal action so that we may appear in person to support this request, if we so choose. Name (Please PRINT and INITIAL) ADDRESS ~T ~l 1177 al-~ car7'-Ci cl- rrn.i L&Z S a } Dw.nm . `r P1141 6:6)Pbl~' s " v 37 63 3. 7. t 212 7-7, g'r,~! y l 8. 7~ < A G : IFORMSIPETMONVSidewalk LLA v 1 GQ ~~~,r ~J SJ 3 J ~e`Rwti~r-T~ YN e ;'U SIDEWALK INSTALLATION We would like a sidewalk to run on the west-side of Denmark Avenue between Wescott and Crestridge Lane, the only area along Denmark Avenue without a sidewalk. There are sidewalks south of Wescott and north of Crestridge Lane; however, even though the area in between these two sets of sidewalks is entirely residential, no sidewalk exists, thus preventing safe pedestrian traveling. Since the time and resources required to install a sidewalk along Denmark Avenue between Wescott and Crestridge Lane would be more extensive than installing it only from Denmark Trail West to Wescott, we would be interested in starting with this smaller section first and pursuing the rest of the sidewalk at a later date, if necessary. 1. Child safety: • Dangerous for neighborhood children to walk or bike to Glacier Hills Elementary School Park (for the playground, baseball fields, etc.), the library, Cascade Bay Park, the ice arena, and their bus stops from our neighborhood. • Denmark Avenue is heavily traveled as an alternative route to Pilot Knob and the shoulder on the west side of Denmark Avenue runs out before reaching Wescott, putting children in danger of cars making right-hand turns onto Wescott. As elementary students, the age range is only 5 to 11. At the current time, parents of small children are leery of allowing them to walk or ride their bikes anywhere on this street without the escort of a parent. Please refer to the city survey performed approximately two years ago that revealed 4,000 to 4,500 cars per day travel on Denmark Avenue. • Winter conditions increase the danger of walking on Denmark Avenue due to the further narrowed shoulder after the street has been plowed. 2. Homeowner, pet owner, and pet safety, health and environmental concerns: • Dangerous to walk with or without pets or ride bicycles southbound on Denmark Avenue before reaching the path on Wescott. • Difficult to keep the dogs within the small confines of the minimal shoulder. • Without a sidewalk, it is unsafe to walk northbound on Denmark Avenue to Wal-Mart and other shops. More often than not, there are cars and trucks parked along Denmark Avenue where the quad homes are located and it is difficult to maneuver children and pets around these cars with oncoming traffic. • A sidewalk would promote a healthier lifestyle for the neighborhood as both the adults and children would utilize the sidewalk for walking or riding to places within the community in lieu of driving. This would also cut down on automobile pollution. • Winter conditions increase the above mentioned dangers of traveling on Denmark Avenue. Petition for Sidewalk on Denmark Avenue 3. High speed limit: • The speed limit of 30 MPH is fast for what should be considered a school zone and increases the risk of injury or death to our neighborhood children and adults who do not have the safety of a sidewalk. • This speed limit is only 5 MPH lower than the commercial area of Denmark Avenue where a sidewalk exists. Most residential areas do not have cars driving by at such high speeds without the aid of sidewalks. 4. No warning signs: • Since there are no warning signs such as "Children at Play" many cars accelerate quickly from the stop signs on Wescott and Denmark Court. Many often do not even stop or slow down at the stop sign on Denmark Court; they roll through it and speed quickly to Wescott. • School bus drivers have noted cars ignoring their flashing lights and speeding down the corridor between the three-way stop at Denmark Avenue towards Wescott. Even with such signs, the drivers may or may not slow down. 5. Community Relations • If we had a sidewalk, more of the neighborhood residents would be out walking or bike riding. This would promote stronger community relations as neighbors become more familiar with who lives in the area. l 2 3 27: TA L) 12 52 36'4 346 3 5 0 3 04 36)6 12 ~12 n 3 ;12 3 10 U 3 08 36 124 5 14 36 13 L J_J.LJ JJ 17 352 3620 361 6 7'w,r+cER ci 3614 2'8 CRESTRIDGE LN. 132 3626 361 3618 122 363 130 634 12 12 7 12 1126 126 12 125 125 36 1 3640 132a 7 1298 292 363 lzaz 12s6 1z3o 3631 125 296 636 1247 636 1304 13021296 12 12 72 312 7 12 512 1 1 637 12 1245 36 364 36, 3642 TIMBER aP 1243 1233 U Q 3643 J 45 1239 36 9 3643 3646 3648 76 12 212 61 125 12 0 1241 323! .11 CiR Cjq- 3648 3647 1235 1241 F000 50 3652 36 3653 365'( 72 12 4125 12 8 1245 S 3651 3653 3652 3649 3657 12 D (n 1233 1231 F- 3654 3655 3655 3660 3558 1228 1226 = 1227 3 122 1246 1240 3657 W 3655 3655 p Q 3660 3658 3659 3661 3662 1222 122 M ;U t2 122 }665 3664 3661 0 J 3662 3664 3663 366 1220 1218 1219 9 Q Y 3668 3666 3667 366 3666 1221 W C7 1307 130 1297 Uj 3670 367 1214 1247 U 1217 215 J67 716 74 718 1211 215 1249 KOLSTAD 1285 TM ERS ORE 4th DI Oryt 212C 6 a36723 O 1y,J 11 4 1209 308 306 300 Y 3680 1162 1168 203 207 168 1176 1205 1250 129 1292 2 777 18 201 302 30 Elf 131 30 3687 cc 199 129 C 3694 1163 I1 118 19 \M~~POp1~ 3693 1 1169 117 117 118 1197 214 3E37 7•~a 3697 3695 3696 176 116 117 117 118 118 1189 1197 370 3718 3704 3705 3712 3716 3705 DENMARK CT.E NORTH Fish Lake 3711 3732 3715 3728 G(~ 3724 3723 3719 3740 3725 3737 3741 3744 3756 3758 0 3733 00\ 3752 3727 AS 3729 \GN~ 3748 K ,tR rG.• 376 ~1°g 3747 3745 004 Q\4o 3749 PETITIONERS 3751 K 1?,- 3762 oENMPR 3770 766 375 3769 71 3784 3767 a \t 3755 3779 hP So 3765 E~ FN CT 3794 3757 376 3787 A CEO . 3795 759 3761 C:Russ\DENMARK_TRAIL IN- FAVOR Denmark Avenue - Proj. 786 qty of EaR~ 5109105 4~> Petitioners requesting sidewalk/trailway installation Engineering Department RECEIVED 513/02 MAY 0 0' 2005 EAGAN Mr. Russ Matthys ENGINEERING DEPARTMENT City Engineer City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 RE: Denmark Avenue; Project 786, Petition against the installation of a sidewalk. Dear Mr. Matthys: Enclosed please find a Petition against the installation of a sidewalk or trail along Denmark Avenue. The petition is signed by fifty six (56) residents representing forty seven (47) properties in the Denmark Avenue area, or the "Project 786 Notice Boundary". We request that the City of Eagan Staff re-direct the necessary and available resources to address and implement the best alternative(s) to significantly reduce the volume of traffic on Denmark Avenue from Crestridge Lane to Wescott Road. We request that you handle this petition as expeditiously as possible and that we be informed when this matter is scheduled to go before the City Council. Please send the undersigned an acknowledgement of receipt of this petition. Sincerely, ~j / a Michael Westphal Steve Jacoby 3779 Denmark Avenue 3787 Denmark Eagan, MN 55123 Eagan, MN 55123 Mobile: (952) 484 7749 Phone: (651) 688-7196 micma@comcast.net stevej@abc-mn.com Eric: Petition and supportive documentation Cc: Mr. Thomas Hedges, City Administrator Mr. Thomas Colbert, Director of Public Works Mr. Tim Plath, Transportation Engineer To: City of Eagan From: The Denmark Avenue Neighborhood Residents Date: May 1, 2005 Re: Petition Against the Proposed Trail/Sidewalk on Denmark Ave We the homeowners of Denmark Avenue have very recently become aware of the petition for a sidewalk to be constructed on the west side of Denmark Avenue that was presented to the Council on January 4, 2005. The Council action authorized the preparation of a feasibility report for Project 786. We have also learned of the efforts of our City Engineer, Russ Matthys, to expedite this project. This petition was drawn up and signed by people who do not own homes on Denmark Avenue. Furthermore this was done without the knowledge, consent, or any input from the homeowners on Denmark Avenue whom this would directly and negatively affect. We would like to respond to the reasons the petitioners stated as necessitating the installation of a sidewalk. We do not have a copy of their supporting document so we can only respond to what they have listed on the petition. 1. Child safety: A sidewalk will not protect a child that runs into the street or intersection from any vehicle, even if the vehicle is following all speed and traffic rules. Children get excited by their activities and are not always aware of their surroundings. In this day and age it is not wise to let your children out onto any street with or without a sidewalk unattended by an adult. A sidewalk is no substitute for parenting. 2. Homeowner, pet owner, and pet safety and health: We are the homeowners and pet owners who live on Denmark Avenue. No one knows better than, or deals with the issues of safety and health more than us concerning the Denmark Avenue Neighborhood. The homeowners from the Denmark Trail West Neighborhood may pass through the Denmark Avenue Neighborhood for about ten or fifteen minutes each day but we live here 24 hours a day 7 days a week. If there was genuinely a need for a sidewalk we would be the first to address it. We have traversed this street with our children and pets daily. Some residents for as long as 29 years. A sidewalk will not protect a pet or anyone that runs into the street or intersection. We make sure to control them while they are out walking with us. We have taken the time and effort to train our pets, we suggest others train and control their pets as well. A sidewalk is no substitute for being a good pet owner. 3. High Speed limit: The speed limit on Denmark Avenue is 30 mph. The speed limit is not the problem. Exceeding the speed limit and reducing the high volume of traffic were the concerns originally brought to the attention of City staff in 1999. On August 11, 2000 the Denmark Avenue Neighborhood became evenly split between three suggested alternatives offered by the City to calm traffic. Shortly after this, Dan Simms of 3794 Denmark Avenue, the neighborhood leader / 1/1 for the traffic calming efforts, moved away and all his information eventually went to Charlie Hanf of 3702 Denmark Avenue. Since that time, all communication with the Denmark Avenue Neighborhood has ceased. We have not heard a word from Charlie or the City so we have considered the matter closed. Four years later a petition has been circulated by a new resident of the Denmark Trail West Neighborhood and is being misrepresented as a continuance of the Denmark Avenue Neighborhoods original concerns. These are two separate issues brought forth by two completely different groups of people. We believe a sidewalk on any side of Denmark Avenue will increase the speed and volume of traffic and contradicts our original efforts to calm traffic. 4. No warning signs: There exists a stop sign just to the south of the Fish Lake entrance. There is also a "Be Prepared to Stop" sign just to the south of Denmark Trail West warning of the impending stop sign on the corner of Denmark Avenue and Wescott Road. Homeowners also post signs in their yards reminding drivers to slow down. We would be more than agreeable to any type of additional and relevant warning signs that would help calm traffic and make drivers more aware of their speed and pedestrian traffic. 5. Community Relations: Contrary to building community relations the petition for a sidewalk has already established feelings of betrayal, ill will, loss of trust, anger, and resentment towards the members of the Denmark Trail West Neighborhood. They have gone behind the backs of the Denmark Avenue Neighborhood to promote their agenda for a sidewalk. They have never approached any member of the Denmark Avenue Neighborhood with their petition supporting the sidewalk as can be seen by the lack of any signature from a homeowner on Denmark Avenue. All the signatures but one come from homeowners on Denmark Trail West; the lone exception comes from Denmark Trail East. This petition has now damaged more than one friendship between members of the two neighborhoods, possibly beyond repair. We consider this to be the antithesis to "Community Relations" We will now present our reasons against the sidewalk: 1. We consider the sidewalk petition to be an issue entirely singular and separate from the concerns brought up by the Denmark Avenue Neighborhood residents originally in June of 1999. The concerns brought before City staff in 1999 were directly related to the speed and volume of traffic on Denmark Avenue and our desire to have the street blocked off to through traffic. At that time there was very little concern or support for this issue exhibited by the residents of either Denmark Trail East or West. The sidewalk petition was brought about by a new resident to Denmark Trail West who was told their child would be walking to Glacier Hills Elementary School so they started a petition for a sidewalk. As it turns out, their child is taking the bus and not walking to school. It is our concern that the new sidewalk petition is being misrepresented as part of the Denmark Avenue residents original concerns over traffic speed and volume. We consider these to be two completely separate issues. 2. Adding a sidewalk would do nothing to alleviate the traffic speeds or volume. In fact we believe this would have the opposite effect. As the street was designed, there is an area designated on each side of the street for pedestrian and bicycle traffic. This area measures 7'/2 feet in width from the curb, where as a sidewalk is only 5 feet wide so this actually gives us 2'/z more feet. We have found while frequently biking, rollerblading, or walking with our spouses, children, and dogs on this designated area that people in their vehicles make eye contact, smile, wave, and are generally very aware of our presence and of their own speed. We see that the presence of pedestrian traffic on this part of the street has a calming effect on the speed and manner in which people drive. If a sidewalk were installed on the west side of the street drivers would be much less aware of pedestrian traffic and this would encourage higher speeds and volume in traffic making it much more dangerous for anyone walking on the east side of the street which is utilized just as much as the west side. It would also make it much more dangerous for anyone trying to back out of the driveways that exist all along Denmark Avenue. We all have friends and family that visit so this puts not only us but also anyone who visits us at a higher risk. 3. Adding a sidewalk would necessitate the removal of some if not all of the trees and shrubbery along the boulevard that are not only aesthetically pleasing for everyone but also function as a buffer between the street and homes blocking traffic noise. They also give the homeowners some much needed privacy from the motor and pedestrian traffic that now passes at an acceptable distance from the front of our homes. Adding a sidewalk would not only remove what little privacy we homeowners now enjoy but would at the same time bring pedestrian traffic much to close to our homes, some of us would have them literally right at our doorstep. Quite a few of our homes are /I/00' designed with our bedrooms facing Denmark Avenue. Encouraging people to walk ever closer to our homes does not instill a sense of security in any of us. We have children too. As good neighbors we try to be aware of who's in our neighborhood. This has always been common sense. We recognize many people from our neighborhood and the surrounding neighborhoods that utilize our street. All are welcome. We also have seen some people that immediately raise suspicion by their activities. Removing the visual barriers from the street so they can have an unobstructed view of our homes and then bringing them right up to our doorsteps on a sidewalk does not instill a sense of security in any of us. 4. Existing building setbacks and landscaping were not designed with a sidewalk in mind. If a sidewalk would need to conform to existing sidewalks in the City, starting at the curb there would be an eleven-foot boulevard and then a five-foot sidewalk. This brings it to sixteen feet from the curb. Taking sixteen feet for a sidewalk would require 30% to 50% of our front lawns. This is not acceptable. Even if a sidewalk were built right at the curb this would still encourage an increase in traffic speed and volume which is contrary to the original concerns of the Denmark Avenue Neighborhood. This too is not acceptable. 5. Adding a sidewalk would shorten the usable space in our driveways which we already find to be limited. Many of us have children that drive or soon will and they must park in the driveways. It is difficult enough now to back out around their cars. Shortening our driveways with a sidewalk would make this impossible. When one person would want to leave we would have to mobilize the entire household. The same can be said when friends and family come to visit. Entertaining would become perplexing because of the lack of parking. Recap Reasons Against a Sidewalk: • The petition for a sidewalk on the west side of Denmark Avenue was brought about by the residents of the Denmark Trail W. Neighborhood without the knowledge or consent of the residents of the Denmark Avenue Neighborhood whom this would directly and negatively affect. • It is being misrepresented as a part of the Denmark Avenue Neighborhoods original concerns over traffic speed and volume. These are two separate groups of people with two completely different agendas. • All work on this project needs to be stopped immediately so all sides can be heard and all the facts and documentation can be considered. • We believe there is far more here behind this than meets the eye. Thank you, The Denmark Avenue Neighborhood Residents PETITION NOT TO INSTALL A SIDEWALK OR TRAIL We the undersigned, hereby petition the City Council of the City of Eagan again st the installation a sidewalk along Denmark Avenue. We support this request for the following reasons: (see attached supporting documentation) 1) A sidewalk does not solve the real problem of too much traffic. 2) A sidewalk, may in fact, encourage more traffic. 3) There are other identirted solutions that will much better mitigate the existing traffic safety problem. 4) Existing building setbacks and landscaping were not designed with a sidewalk in mind. 5) Other sidewalks in the City of Eagan are installed where building setbacks are greater than those on Denmark Ave. 6) A sidewalk will have a net adverse effect on the quality of life of Denmark Avenue residents. 7) Existing street side margins are already greater in width than any potential side walk would be. 8) A previously submitted petition supporting a sidewalk was not signed by anyone directly affected, i.e. none of petitioners were Denmark Ave residents. Please see the attached supporting documentation. We respectfully appeal that the City Council takes this petition request under consideration at its earliest opportunity and that we be informed as to when this is scheduled for formal action so that we may appear in person to support this request, if we so choose. Name Please PRINT & INITIAL) Address Est. pt&~wr- &itk 3 -I C rs •tJ T ~3? 9 S M << Av rJvr,« . qpgn f).e P#Z-LI)V S G~ l v P'I G~ f ~1 14 (2, ip 31 yg 4eAlMQrIC A vz As A~L 3-711 Lt/ t l , 7 C r 3 - cam, Iq 99c)4 lei, 11 zz i r 7c1,~~t~v 3c7ls`-~~~~1 tj V.0 `l6j4-K 1 L-, ~ 3~ v,:f:-A-, ~z T f ~ 7 ~U..~~c JU c+1 s n ~L jL' S 7 r ~'1~J7'UJ~I TEL 39 Q~c ST6io®EE 1 5z- -I pf 10 (--c& Am kn ro I (v e-L!;cl n j r rcq ccn _551 3 3,5 (2- ct , r~ C- uJ n spa: ° 4Aj St l t vL vt L kz V'lL - L b "t ~cl r ti~ M c ~ 3733 b1-/V~A2k cr'w A6~j,~,~s5 d3 153 DUCKWOOD DR. 12 2 12111 F- 12 6 1 U 1 2 27 36 '1 36 6 3 5 0 3 04 36 6 2L 12,1 12 3 10 U 3 08 124 12 5 14 36 3 13 36 3 36 3620 361 17 6 TgNANGS,,R CT C RESTRIDG E LN 1324 3626 361 3618 3614 1248 22 634 12 12 7 12 1126 126 1261 125 125 1298129213635 125 1236 1230 363 36 1 3640 1324 3631 13.51.30' 296 636 O 1247 6 6 1304 1302 1296 121 12 72 312 7 12 5i2 ~ , 7 36 5 3631 637 12 1245 F 364 364 3642 TIMBER aP 1243 1239 1233 U Q 3643 3 45 3643 646 648 36 12 212 62 126 12 0 241 123 ~GR G~R 36, 9 3646 3647 r 1235 7241 f0 ` - 0 3652 36 365 365 12 4126 12 B 1245 ' 3649 3651 72 3653 3652 3657 12 0 fA 1233 1231 3654 3656 3655 3660 3658 1228 1226 = 1227 F•, Z 3657 W 3656 3655 p 3660 3658 3659 3661 3662 3664 1222 122 X 22 1246 1240 3661 0 fn 3664 3665 m 722 122 _J 366 366 1220 1218 1219 LLI Z 3660 366\Q Y 668 3 66 3667 366 3668 1221 1243 , LLJ Q- 3664 (0 130 1297 3670 367 1214 1217 215 O`V 0 W 36 116 174 118 1211 215 1249 D 3 6s LU KOLSTAD 1295 Q TIM ERS 0' 4th DI OM1 212 MOVR~I\NG 2 Z 308 13061300 1209 a ~N. Y 3660 11621168 768 Ii 76 117 20 203 07 1205 1250 116 36 366 302130 9 1292 2 1201 131 30 3687 LN. ty 11 199 3672 ` 129 3694 1163 4 11 116 \~`wPO 93, W 1169 117 117 118 1197 1244 3731 3697 .695 96 116 116 117 117 118 118 1189 1191 370 3704 3708 3712 3716 3705 DENMARK CT E Fish Lake 3711 3715 3732 \14 - 3728 G(• 3724 3723 3719 3740 NORTH P 3725 3737 3741 \ ~ptJ 3744 3755 3758 3733 3752 376 3727 3729 ~c ho 3748 ® PETITIONERS ~G '(R ~c~06 3747 3745 Q~~Mp,RK Q\,O 3749 37 IR'\N 3762 ENMNO- 3770 3753 O 3769 3771 766 o1a 3784 3767 3779 375 376 1G E r 3794 3763 3787 - 3757 \29 - 3795 ~S00 3759 3761 ~ J C:Russ DENMARK_TRAILWAY_PET of Ea Denmark Avenue - Proj. 786 5/09/05 biq p Petitioners opposed to sidewalk/trailway installation Engineering Department PROJ 786R- DENMARK AVENUE RESIDENT COMMENTS REC' VD PRIOR TO 9/26/05 NH MTG Anonymous Call Received: 8/31/05,1:20 p.m. ■ Concerned about emergency vehicle access through Denmark Avenue if roadway is narrowed. G:FR/2005/Pro' 786 Denmark Avenue/Resident ~ Comments / PROJ 786R- DENMARK AVENUE RESIDENT COMMENTS REC' VD AT 9/26/05 NH MTG Kathy Shochley 3665 Denmark Avenue ✓ As a homeowner association, we need to know about sanding and salting of the new sidewalk; will the City do this? We will request sidewalk plowing. R: The City has a winter trail maintenance program which provides for snow removal on certain trail and sidewalk segments as approved by the City Council. Snow removal occurs after a minimum of 2 " of snow has accumulated resulting from a snowfall event. Accumulations resulting from drifting and/or depositions resulting from public street snow removal operations will be performed as determined necessary by the City. City- wide snow removal operations will begin within 24 hours after the cessation of the last (in case of multiple back-to-back storms) snowfall event and/or when deemed necessary by the City in coordination with public street snow removal operations. The City will attempt to complete all snow removal operations within 24 hours after beginning depending on the event and weather predictions. No ice control is performed by the City as part of the snow removal operations on trails and/or sidewalks. Requests for winter trail maintenance are accepted and considered by the City Council in April each year. Mary Ellen Ulfers 3771 Denmark Trail W 651-454-7222 ✓ I favor sidewalk and choker plan. Robert Blomberg 3695 Denmark Avenue 651-454-3878 ✓ I would support Option 2 chokers only. Bill Gleason 3711 Denmark Court West 651-454-9062 ✓ Prefer sidewalk option. Prefer 5' width if it would encroach less on yards. Prefer City to bear responsibility for snow removal. Prefer City to help relocate sprinkler system. R: Construction of a 5 -foot sidewalk will place the back of the sidewalk 1 foot behind the existing face of curb and 7' from the property line. The construction of a 6 -foot wide sidewalk will place the back of sidewalk 2 feet behind the existing face of curb and 6' from the property line. 6' sidewalk is the minimum sized facility in accordance with the Comprehensive Trail System standards. G:FR/2005/Proj 786 Denmark Avenue/Resident Comments 156 RESIDENT COMMENTS REC'VD AT 9/26/05 NH MTG (continued) The level of service provided by the City's winter trail maintenance program will be limited to what can be provided by mechanical equipment. A 6 -foot wide sidewalk is preferable from a winter maintenance perspective to prevent incidental plow damage to turf or driveways, irrigation systems or any landscaping improvements located within public rights-of-way or easements. Private facilities within the public right-of-way require a permit from the City. Irrigation systems are typically not permitted within the right-of-way. However, staff understands the significant number of irrigation systems that exist in the right-of-way. Current City practice is to revise existing irrigation systems affected by a public improvement when the adjacent property owner marks the sprinkler heads. Damage to systems with unmarked sprinkler heads is the responsibility of the adjacent property owner. Michele Gleason 3711 Denmark Court 651-454-9062 mgleason(ncr,gleasondale. com ✓ Would prefer the sidewalk option with 5 feet width sidewalk encroaching max. 2 feet permanent into lawns/property. *Want City to shovel and relocate sprinkler system. R: See previous response. Birgit Blomberg 3695 Denmark Avenue ✓ I like to see the chokers put in. We don't need a sidewalk; we have lived on above address for 33 years without a sidewalk. Mark Ulfers 3771 Denmark Trail West 651-454-7222 ✓ I favor sidewalk and choker. Carole Hoeft 3740 Denmark Avenue 651-452-8175 choeftACK-lau.com ✓ I am in favor of the sidewalk concept. G:FR/2005/Proj 786 Denmark Avenue/Resident Comments RESIDENT COMMENTS REC'VD AT 9/26/05 NH MTG (continued) Karen Jacoby 3787 Denmark Avenue 651-688-7196 Karen.'at coby@midstates.orc ✓ I have been to all the meetings regarding Denmark Avenue, since 1999/2000. This has always been about the reduction of volume "speed of traffic." The polls, votes and concern has been about volume and speed, not lack of sidewalk. The top 2 reflects this concern. I wish we could stop referring to the top 3. The #3 is lack of sidewalk, which is very low concern to the top 2. With the construction and continual building of business in the area, the top concern for the Council should be focused on reducing the volume and speed on Denmark Avenue. Putting a sidewalk will not address the top #1 & 2 concerns. PLEASE Please NO sidewalks - this will increase dissatisfaction within the neighbors. There has been enough trouble with the neighborhood. R: Construction of a sidewalk is being proposed in response to the receipt of a petition requesting installation of a sidewalk along Denmark Avenue. The City Council then authorized the completion of a report to study the feasibility of installing the requested sidewalk as part of the public improvement process. A postcard survey was conducted as part of the study and found that 58% of the responses perceive the need for a sidewalk along Denmark Avenue. The installation of a sidewalk along this segment of Denmark Avenue is also in accordance with the City's Transportation Trail Plan. The survey found 60% of the respondents perceived that traffic speeds were a problem. Traffic speeds are being directly addressed by this improvement project. The use of traffic calming techniques such as chokers/neckdowns, roadway narrowing, pavement markings and landscaping have been shown to reduce traffic speeds. The survey also found 67% of the respondents perceived that traffic volumes were a problem. Traffic volumes are not being directly addressed with this project since the existing traffic volumes are within the parameters for a minor collector roadway. Indirectly, the traffic calming techniques discussed above will likely reduce the volume of traffic on DenmarkAvenue. Additionally, a number ofprojects are programmed on adjacent roadways which may provide additional reduction in traffic volumes on Denmark Avenue. G:FR/2005/Proj 786 Denmark Avenue/Resident Comments RESIDENT COMMENTS REC' VD AT 9/26/05 NH MTG (continued) Don Hoeft 3740 Denmark Avenue 651-452-8175 ✓ I favor the sidewalk approach. This also needs to be reviewed again after Best Buy and/or the ring road is completed. R: The Engineering Department will gather traffic speed data approximately one year after the project is completed. Traffic volumes will continue to be gathered as part of the City's traffic counting program. Stacy Gohman 3712 Denmark Court East dsgohman@earthlink.net ✓ As a frequent pedestrian along Denmark Avenue, occasionally after dark or before sunrise, I do not feel safe. Bicycling and walking are unpleasant. I definitely think that the sidewalk would help the safety of all residents. Alan Fredrickson 3705 Denmark Avenue ✓ DO NOT want sidewalk... if we have to have your sidewalk PUT A 5' FOOT WALK IN. Ken Stangenes 3744 Denmark Avenue 651-452-6352 ✓ Most info presented from "2000" study. Up-to-date numbers should have been used to determine proper choices of action (cut through, volume, speed, numbers) R: Traffic volume and traffic speed data was gathered in 2005 as part of this study. The 2005 data was presented at the June 2005 and July 2005 neighborhood meetings but was not presented in the September 2005 neighborhood meeting in the interest of time. An origin-destination analysis, used to determine volume of cut-through traffic, is very expensive to perform and was not conducted in 2005 for cost reasons. The 2005 data was used as the basis for the proposed improvements and generally confirmed the data gathered in 2000. G:FR/2005/Proj 786 Denmark Avenue/Resident Comments RESIDENT COMMENTS REC' VD AT 9/26/05 NH MTG (continued) Steve Jacoby 3787 Denmark Avenue 651-688-7196 ✓ Chokers with a 4' boulevard and 5' sidewalk. Speed and volume are our main concerns. R: The construction of chokers-only with a minimal boulevard in the choker area was thoroughly evaluated during the study. The results of the evaluation determined that the appropriate location of the front of sidewalk was at the existing curb line for ADA, drainage, signage, aesthetic, roadway safety and traffic calming reasons. Mary Annala 1275 Timbershore Lane 651-686-7411 M ANNALAgcomcast.net ✓ Sidewalk concept or any sidewalk would the City help the Association maintain the sidewalks during the winter. R: Request for winter trail maintenance are accepted and considered by the City Council in April each year. John Rand 1176 Timbershore 651-454-7821 JohnPRand@yahoo.com ✓ Concerns about winter street parking in the winter time with the sidewalks. Who maintains sidewalk in winter time. R: See previous response. /60 G.FR/2005/Proj 786 Denmark Avenue/Resident Comments RESIDENT COMMENTS REC'VD AT 9/26/05 NH MTG (continued) Andrea Fowler 3784 Denmark Avenue 651-686-0640 ✓ Sidewalks do not address traffic volume or speed. They simply pacify those who signed a petition to get one installed. Chokers will help decrease speed but not address volume. We need alternative route esp. with Best Buy coming. R: See previous response. The construction of an alternate route for Denmark Avenue is limited by existing open space, natural topography, terrain and existing development. The cost to construct an alternate route would be the most expensive option to reduce traffic speeds and volumes on Denmark Avenue. Mike Westphal 3779 Denmark Avenue MICMAa,comcast.net ✓ Listed in order of importance, I suggest the following modifications to Mr. Plath's recommendation: 1) Add/move choking to across the street from 3779-3787 Denmark Avenue R: Moving or constructing a choker in the identified location would place a choker in a horizontal curve. The introduction of a choker in a horizontal curve reduces the reaction distance for drivers and creates an unsafe condition. The currently proposed choker/neck down at the Denmark Trail intersection (approximately 250 feet north of the requested location) introduces the choker/neck down along a tangent section of roadway without negatively impacting roadway safety. 2) Insure that there is minimal disturbance of the existing landscaping R: The City is very aware of the concerns regarding disturbance to existing landscaping. Although the public right-of-way extends 8 feet beyond the existing curb allowing the City to disturb the entire area without permission from the adjacent property owner, the City understands the importance of reducing the impacts of this project. The City will make every effort to minimize disturbance to adjacent landscaping while realizing the need to provide the adequate room for the improvements to be constructed. 3) Insure that the abutting property owners are not responsible for the snow removal on the sidewalk. It will likely not be the homeowners along Denmark Avenue that will be using the sidewalk. R: See previous response. 4) Reduce the sidewalk width from 6 feet to 5 feet and maintain the same setback dimension from the curb to the sidewalk edge. The smaller width will further reduce the G:FR/2005/Proj 786 Denmark Avenue/Resident Comments W encroachment onto the present boulevard space. It is my understanding that a 5 foot sidewalk will stilt meet the ADA requirements. R: See previous response. 5) Require the contractor to relocate the residential sprinkler heads where they exist. R: See previous response. 6) Eliminate the pavement marking option. It has done little long-term good in other applications, i.e., Deerwood Drive, and gives a residential neighborhood an aesthetically displeasing appearance. R: Although chevrons and pavement messages were discussed in the July 2005 neighborhood meeting, the use ofpavement markings in this project are limited to 4" solid white lines separating the travel lane from the parking lane and double 4" yellow lines along the center of the roadway separating opposing traffic. The 4" solid white lines will be placed approximately 11 feet from the center of the travel lane in an effort to reduce traffic speeds. 6) Require the contractor to re-sod by no later than fall of'06. R: The project schedule included in the Feasibility Report complies with this request. G:FR/2005/Proj 786 Denmark Avenue/Resident Comments PROJ 786R- DENMARK AVENUE RESIDENT COMMENTS REC' VD AFTER 9/26/05 NH MTG Dale Turnham 3708 East Denmark Trail t.turnham a-~comcast.net ✓ I attended the meeting re Denmark Avenue. I would support the plan with the sidewalk and the narrowing of the street in certain places. Charlie Hanf 3702 Denmark Avenue cahanf(a,comcast.net ✓ I feel that a safer condition for pedestrians is most important. Therefore, I would support a "sidewalk" concept. G:FR/2005/Proj 786 Denmark Avenue/Resident Comments IX3 Agenda Information Memo October 18, 2005 Eagan City Council Meeting IX. NEW RUNWAY/AIRPORT UPDATE ACTIONS TO BE CONSIDERED: This item is for informational purposes only. No formal action is needed. FACTS: ➢ The City is currently assisting the MAC staff as they prepare to host their quarterly public input meeting on Thursday, November 10. ➢ Notice of the November 10 meeting will be included in the next edition of Experience Eagan. ➢ Per the direction of the Council at the September 20 Council meeting, a letter was sent to all Eagan households to communicate that the runway will be opening on Thursday, October 27 and to note the many efforts the City has made in communicating to residents about the runway. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER OCTOBER 18, 2005 A. CALL TO ORDER B. ADOPT AGENDA b~p C. APPROVE NIINUTES D. OLD BUSINESS E. NEW BUSINESS f ~jq 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Authorize Staff to Enter into Negotiations for the Potential Acquisition of the Building D Property of the Cedarvale Professional Buildings (Eagan Eye Clinic), 3908 Cedarvale Drive /CEDAR GROVE REDEVELOPMENT DISTRICT - Approval of Waiver of Partial Month's Rent, Eagan Pet Clinic, 3990 Cedar Grove Parkway tf 3. CEDAR GROVE REDEVELOPMENT DISTRICT - Update Regarding l TIF Redevelopment Agreement with Schafer Richardson ror Core Redevelopment Area F. OTHER BUSINESS G. ADJOURNMENT Agenda Information Memo Eagan Economic Development Authority Meeting October 18, 2005 NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the agenda as presented or modified. C. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the September 20, 2005 EDA meeting as presented or modified. ATTACHMENTS: • Minutes of the September 20, 2005 EDA meeting on pages /~6 MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota September 20, 2005 A meeting of the Eagan Economic Development Authority was held on Tuesday, September 20, 2005 at the Eagan Municipal Center. Present were President Geagan, Commissioner Fields, Commissioner Carlson, Commissioner Tilley, and Commissioner Maguire. Also present were Executive Director Hedges, Community Development _ Director Hohenstein, City Planner Ridley; Director of Public Works Colbert, and City Attorney Dougherty. ADOPT AGENDA Commissioner Tilley moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye: 5 Nay:0 APPROVE MINUTES Commissioner Tilley moved, Commissioner Fields seconded a motion to adopt a resolution approving the minutes of the September 6, 2005 EDA meeting as presented. Aye:5 Nay:O NEW BUSINESS CEDAR GROVE REDEVELOPMENT DISTRICT RESOLUTION TO APPROVE A PURCHASE AGREEMENT FOR THE MEI BUSINESS SOLUTIONS (YARBROUGH) PROPERTY, 4040 CEDAR GROVE PARKWAY Community Development Director Hohenstein discussed the proposed Purchase Agreement for the MEI Business Solutions property. Commissioner Fields moved, Commissioner Tilley seconded a motion to adopt a resolution to approve a purchase agreement, lease agreement and related documents for the MEI Business Solutions (Yarbrough) Property, 4040 Cedar Grove Parkway. Aye: 5 Nay: 0 lo6 NEW BUSINESS NORTHEAST EAGAN REDEVELOPMENT DISTRICT SCHEDULE PUBLIC HEARING TO CONSIDER A DEVELOPMENT AGREEMENT WITH MCGOUGH COMPANIES AND THE PUBLIC PURPOSE OF THE ACQUISITION AND ASSEMBLY OF PROPERTY LOCATED ON BLUE GENTIAN ROAD AND BLUE GENTIAN CIRCLE Community Development Director Hohenstein discussed the proposed Development Agreement with McGough Companies on Blue Gentian Road and Blue Gentian Circle. Commissioner Tilley moved, Commissioner Carlson seconded a motion to receive the Development Agreement and schedule a Public Hearing for November 1, 2005 to consider the proposed request for the use of eminent domain and approval of the Development Agreement with McGough Companies for property located in the Northeast Eagan Redevelopment District on Blue Gentian Road and Blue Gentian Circle. Aye: 5 Nay: 0 OTHER BUSINESS There was no other business. ADJOURNMENT Commissioner Fields moved, Commissioner Tilley seconded a motion to adjourn the meeting at 8:45 p.m. Aye: 5 Nay: 0 Date Executive Director If you need these minutes in an alternative form such as large print, Braille, audio tape, etc, please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600 (TDD phone: (612) 454- 8535. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. Agenda Memo Eagan Economic Development Authority Meeting October 18, 2005 1. AUTHORIZE STAFF TO ENTER INTO NEGOTIATIONS WITH THE PROPERTY OWNER FOR THE POTENTIAL ACQUISITION OF EAGAN EYE CLINIC PROPERTY, 3908 CEDARVALE DRIVE ACTION TO BE CONSIDERED: To authorize negotiations for the possible acquisition of the Eagan Eye Clinic property at 3908 Cedarvale Drive as a voluntary sale to the EDA for future redevelopment purposes. FACTS: • The City has taken steps to bring about the redevelopment of the Cedar Grove Redevelopment Area, including public improvements, environmental reviews, comprehensive plan and zoning modifications and the execution of development agreements that are resulting in the construction of new private development consistent with the City's plans. At the present time, the City is working with Ryland and Schafer Richardson as the master developer of the core redevelopment area to initiate the next phases of the redevelopment. • While most property acquisitions in the past have been in anticipation of a specific redevelopment plan for a portion of the area, the City has also considered the voluntary acquisition of properties in which there is a willing seller. • The City has been approached by Joan and Alan Paymar and Patricai and Dennis Ottenstroer, owners of the Eagan Eye Clinic property at 3908 Cedarvale Drive. • The property is a condominium unit within a building occupied by at least one other owner. It is the City Attorney's advice that in a condominium situation such as this, the City should only acquire property if it is able to acquire an entire building at a time. • Staff is requesting authorization from the EDA and City Council to enter into negotiations with owners to purchase the property, with the understanding that a purchase could not occur unless successful negotiations were concluded with all condo owners of the entire building. ATTACHMENTS: • Request letter on page • Area map on page ~6 9 Mr. Jon Hohenstein City of Eagan Community Development Director 3830 Pilot Knob Road Eagan, Minnesota 55122-1987 September 30a', 2005 RE: Our discussions September 29th with yourself and city attorney Robert Bauer Dear Mr. Hohenstein: As the owners of the building D portion of the area commonly known as the Cedarvale Professional Buildings and legally as the Cedarvale Office Park, we formally request that the City of Eagan enter into negotiations for the purchase. of our building before further harm to our tenant, the Eagan Eye Clinic, has been incurred. It is very important that this request be read in conjunction with Dr. Paymar's letter addressed to Jon Hohenstein dated August 16th, 2005 for background information as to why we find it necessary to proceed with this process that the city has recently offered the owners of buildings located in the Cedarvale Redevelopment Area. In reality, we also make this request on behalf of our tenants i.e. the doctors (which includes Drs. Paymar and Ottenstroer) and staff of the Eagan Eye Clinic, as well as our anxious and concerned patients. We would like to be able to inform our patients by our newsletter that at last resolution of our problems of clinic space, the sale of our building and our nearby relocation in Eagan is imminent. We thank you in advance for your help, expedition of this process, and your hospitality. Sincerely, an Paymar Jo aymar tl) Dennis Otte oer Patricia Ottenstroer CO-OWNERS ARP/kh <\; 10 .wry S! er.Be11:Rd ar ve-Rve/o menp d i a Y CD " Mi~ 4 c Eagan Pet Clinic/ rr Hansen-Metcalf Property 0 325 650 ~I~ty of B~ Cedar Grove Redevelopment Area Eagan. Pet Clinic Property Agenda Memo Eagan Economic Development Authority Meeting October 18, 2005 2. CEDAR GROVE REDEVELOPMENT DISTRICT - APPROVAL OF WAIVER OF PARTIAL MONTH'S RENT. EAGAN PET CLINIC, 3990 CEDAR GROVE PARKWAY ACTION TO BE CONSIDERED: To approve a waiver of a partial month's rent under the lease agreement for the Eagan Pet Clinic for property located at 3990 Cedar Grove Parkway to permit occupancy through November 7, 2005. FACTS: • The City has taken steps to bring about the redevelopment of the Cedar Grove Redevelopment Area, including public improvements, environmental reviews, comprehensive plan and zoning modifications and the execution of development agreements that are resulting in the construction of new private development consistent with the City's plans. • As a part of that activity, the City has acquired a number of properties that have been or will be redeveloped in the future. One of those properties is the Eagan Pet Clinic at 3990 Cedar Grove Parkway, which the City purchased on July 20, 2004. As a part of the acquisition of this property, the City agreed to lease the property back to the. clinic owners for one year for one dollar to facilitate their completion of their new clinic at the intersection of Rahn Road and Cliff Lake Road. • As of July 20, 2005, the rent is scheduled to increase to $1,000 a month through October 20, if the clinic owners have not vacated the property by that time. If the property is not vacated by October 20, the rent would increase to $6,000 per month through January 20, 2006, at which time the lease would terminate. • The new clinic is under construction, but has been delayed by the wet spring. At its meeting of July 20, 2005, the City Council considered a request by Drs. Hanson and Metcalf to extend one dollar rent through December 15 in consideration of the delay. The Council authorized the extension for three months instead of six and the Pet Clinic owners have worked to have their construction and relocation accomplished by this time. The contractor is in the final stages of completing the clinic's new facility at Cliff Lake Drive and Rahn Road. They are requesting a waiver of rent until their move is completed, which is scheduled for the first weekend in November. ATTACHMENTS: • Request for waiver of re t on page-4-r,, d, t C S-~ J-~e d e) 1 b • Area map on page • d i n, -sIver.BelLRd Cedar Grdve=Rbdeve16 ment\ a Eagan Eye Clinic 3908 Cedarvale Dr ~gaa`¢ ® L I 0 ; ® ~ X11 e ~ l € !J ;rte y 1 I ~ l s 410 A .1 ~ ~ 1. l~ 0 325 650 1,300 City of Evan Fee` Cedar Grove Redevelopment Area Eagan Eye Clinic Property Agenda Memo Eagan Economic Development Authority Meeting October 18, 2005 3. CEDAR GROVE REDEVELOPMENT DISTRICT - DIRECTION REGARDING CORE AREA MASTER DEVELOPER DEVELOPMENT AGREEMENT - SCHAFER RICHARDSON ACTION TO BE CONSIDERED: To review the current status of the negotiations with Schafer Richardson for the Core Area redevelopment of the Cedar Grove Redevelopment District and provide direction regarding finalization of the agreement or alternatives for the area. FACTS: • In 2004, the City issued an RFP for a master developer for the core area of the Cedar Grove Redevelopment Area. As an outcome of that process, on February 1, 2005, the Council and EDA acted to: 1. Designate Schafer Richardson as Master Developer of the Cedar Grove Redevelopment District and lead in the partnership with Ryland Homes. 2. Approve the refined conceptual redevelopment plan and development program, including general land uses, layout and building types. 3. Confirm the role of the Council Finance Committee as liaison to staff for negotiation of development agreement. 4. Authorize staff to proceed with negotiation of the development agreement. • Since that time, the City's Redevelopment Group - consisting of staff, the City Attorney and representatives of Ehlers and Associates - have worked with the Schafer Richardson to review the developer's proforma for the project and negotiate a development agreement that would implement the City's priorities for the area as outlined in the original RFP and consider the economics associated with a redevelopment of this type. • On July 19, 2005, staff and consultants provided a status update to the Council Finance Committee indicating that some progress had been made on the development agreement, but that open issues remained including: 1. The responsibility and funding for environmental remediation. 2. The responsibility for project related, off-site public improvements. 3. The extent of affordable housing in the district and the source of funding to underwrite it. 4. The assurance that the City's priority for a hotel within the project area would be met. 5. The assurance that all construction, including the residential building types, would meet the Cedar Grove Redevelopment District architectural and finish standards. 6. The appropriate level of developer return on investment in consideration of the amount of acquisition and remediation costs the City had been asked to take on. 7. The assurance that the developer would complete all phases of the project or leave sufficient revenue in the project budget to permit the City to complete the project. • The Finance Committee concurred that the issues identified needed to be successfully resolved directed the Redevelopment Group, through the City Attorney, to pursue resolution of the issues to determine whether an agreement in concept could be achieved by August 31, 2005. While no agreement had been reached at that time, the developer requested a final opportunity to resolve outstanding issues and the Finance Committee set a revised deadline of October 18, 2005. • Further negotiations have occurred in the interim and the Redevelopment Group has been providing updates to the Council Finance Committee. Tentative agreement has been reached on a number of the outstanding issues and an additional negotiation session is scheduled for the morning of the Council meeting. Based on the Committee direction and the most recent negotiations, an update will be provided at Tuesday's EDA meeting. ATTACHMENTS: • Conceptual Redevelopment Plan of February 1, 2 0 0 e / ?y • Prospective Public Place Schematic on pages d m W o a m!?. N $ W ~ ° O C V m r m ~ • ~ ~ N r W 3 a e~.~ ; a N Q Aw1~11yN~, m • v Y e a Leg 9 m W ~ W q 6 N O O O A W Q~ C7 ~.,_y _ ~ 6 r 1~ e m tWi 1 ' m C7 J+ St C O N b ~ F'_ y 3 6 co E d° v e F ~~ssm py~ ` t! . 'r d l 1 s y F a _ jqq 1a 1 y IX " ~ P 4V / I/Y , , A _ I l 'I , Agenda Information Memo Eagan Economic Development Authority Meeting October 18, 2005 F. OTHER BUSINESS There is no other business to come before the EDA at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the Economic Development Authority meeting. p E T CL j~ 3990 Cedar Grove Parkway W~ Phone: 651 /4MN 55122 54-5684 Fax: 651/454-0713 J 10-14-2005 Dear Mr. Hohenstein and Eagan City Council, Thank you for bearing with us in this transition to a new building. Our construction company had assured us that we should be able to be completely in our new building by November 7'h, 2005. We are hopeful that the council would be kind enough to forgive rent due from October 20th, 2005 to November 12t`, giving us time to clean the old building. Thank you for your time. Sincerely, Timothy Metcalf D.V.M. Eagan Pet Clinic CITY OF EAGAN CEDAR GROVE REDEVELOPMENT CORE AREA DEVELOPMENT CONTRACT STATUS UPDATE Tuesday, October 17, 2005 The draft development agreement between the City and Schafer Richardson for the redevelopment of the core area of the Cedar Grove Redevelopment District outlines the obligations of the developer to implement the redevelopment of the area in a manner consistent with the approved concept plan and the Cedar Grove District zoning standards including the architectural, design and finish materials standards required in the area. In general terms, the agreement is structured so that the benefits to the developer are back end loaded and accrue in steps through the project or at the end of the project. The deal points outlined below have been the subject of negotiation over the past eight months, since the City Council designated Schafer Richardson as the master developer for the area and approved the preliminary concept plan presented at that time. The Council Finance Committee has worked with staff and the City's consultants to provide feedback and direction during the negotiation process. The Committee set a deadline of October 18 for the City and the Developer to have an agreement in concept in place or to consider other options for the redevelopment of the area. The status of the key deal points is outlined below. Staff and the developer are meeting again on the afternoon of October 18 to negotiate on the remaining points. The outcome of that meeting will be shared with the Council at the EDA meeting that evening. 1. Developer Return. • The City's development consultant indicates that developer return on redevelopment projects typically ranges between 10% and 15%. Under the terms outlined in the RFP, the City was willing to consider a 15% return, based on the expectation that developer would acquire properties and project would internalize certain redevelopment costs. At the direction of the City Council, the City has taken on the responsibility for acquiring properties and holding them until redevelopment occurs. • Through negotiations, the developer has asked that the City take on costs for environmental review and remediation, underwriting the costs of affordable housing, offsite transportation improvements and certain assessments. In consideration of the changes in the structure of the deal from the original RFP, the City has required and the developer has agreed to a 12% return. • The 12% return applies only to actual costs assumed by the developer and does not apply to project costs paid directly by the City. Since the mall itself is owned by a partnership consisting of the developer and other parties, the base price of the mall will be included in the costs to which the return applies. 178 • In addition to the 12% return, the developer has proposed a $500,000 developer fee to offset certain costs. At the last Finance Committee meeting it was concluded that the fee would be considered, if it is paid at the end of the project. • An open issue remains regarding applying the return rate to commissions paid to Schafer Richardson for sales to third parties that do not make use of a broker. The Finance Committee recommended against this. 2. Mall Price • The developer's calculation of the mall price, based on the income approach to valuation, puts the current proposed value at $5.75 million as compared to the $2,975,000.00 amount the developer paid for the mall in 2002. The current value will need to be supported by a professional appraisal. • In keeping with the approach that the substantial benefits accrue to the developer for completing the entire project, the agreement proposes to pay the difference between the current basis cost of the mall ($3.4 million based on purchase price plus improvements) and the current value in two parts - half after completion of Phase 3 and the balance after the completion of Phase 5. 3. Cost of City Property • In order to make the TIF cash flow balance, the agreement calls for the City to sell the properties it had acquired as of March, 2005 to the developer for a dollar. The developer will pay the City the actual cost of acquisition for properties acquired after that date. 4. Assessments. • Assessments for Project 80OR will be paid upon closing with each of the properties to be acquired, including the mall. The developer will assume the costs of public improvements associated with new development within the redevelopment area. The City will absorb the costs of offsite improvements identified in the traffic studies associated with project, if and when such improvements are needed. • The City will also pursue third party funding for the construction of a transit station/parking ramp in the eastern, gateway area of the development. The ramp will serve transit users during the day and food and beverage and entertainment business users in the evening. The eastern transit station is intended to provide transit service to the area until such time as specific plans and implementation funding are available to construct the BRT station on the west end of the project. 5. Affordable Housing. • The developer has agreed to incorporate a mixture of affordable housing types totaling 20% of the units in the overall project. These will consist of scattered site owner occupied units priced at or below the value for affordability identified by the Metropolitan Council, scattered site units sold to persons who qualify for the CDA's First Time Home Buyer Program and/or Down Payment Assistance Programs, a mixed income rental apartment project and a CDA constructed work-force rental rowhome project. • The costs of the first two types of products are expected to be market rate and require no specific financing assistance. The City will work with the CDA and other funding ~1~b agencies to provide the necessary write-downs to assist with the mixed income apartment and work-force rowhome project. 6. Environmental issues. • Environmental remediation is one of the costs that typically prevent the private sector from undertaking redevelopment activities. The City has agreed (but is not obligated) to cover the costs of investigation and remediation. 7. Phase 5 - Hotel. • From the outcome of the Cedar-13 Task Force through the RFP process until now, the City has had an expressed expectation that a hotel would be built at the west end of the project to create another node of retail activity and a vertical building (6 or more stories) that could be seen from Cedar Avenue to provide a visual connection between the development and the traveling public. • The developer has yet to identify a development partner that would insure the construction of the hotel by the time the project would be completed. He has requested consideration of alternative uses. The Finance Committee indicated that the hotel remains the first choice and that it should remain an expectation in the development agreement. The Committee indicated that the City should be open to alternative uses if the hotel is not feasible at that time, provided that the alternative use(s) is identified as part of the agreement, that such use(s) would be 6 or more stories to provide the visual connection to Cedar Avenue and that it not be entirely residential. The developer has proposed a structure in which a hotel would be the first option, an office building second (preliminary traffic analysis indicates that an office use would exceed the capacity of the traffic improvements in the area) and a mixed use retail-condominium building. 8. Allocation of Inflation • The City will retain any inflation in TIF return from the project to cover unanticipated costs and to provide assurance of certain improvements if grant funding cannot be secured. 9. Park Dedication and Public Open Space • The developer will provide parkland and improvements or pay cash dedication as part of the APrC review of the development applications for each phase. • The developer has also agreed to the suggestion that public places be defined within the primary mixed use area and along the linear pedestrian ways from east to west through the development. The concept plan will be updated to reflect those additions. The costs of long term maintenance of such improvements are to be borne by the benefiting properties. cog City of Eagan Eagan Community Center DRAFT FOOD CATERER REQUEST FOR PROPOSAL OCTOBER 2005 Eagan Community Center Food Caterer Request For Proposal October 2005 Purpose of Proposal The City of Eagan is seeking proposals to enter into an agreement with a maximum of three (3) exclusive food service providers to provide catered food service in the Eagan Community Center (ECC). The intent is to select a maximum of three (3) food service providers (Caterers) to supply food and/or non-alcoholic beverages for banquets, special events, meetings and other functions conducted at the ECC. The intent is to have up to three (3) Caterers available for food service by March 1, 2006. Renters will be able to choose any one of the three (3) Caterers selected to handle food service needs for their event. The ECC Rental Coordinator and Manager reserve the right to offer alternative food options at their discretion if Caterers can't meet the customer's needs based on cultural or religious needs, the group is 30 people or less or another reason is determined. After March 1, 2006, events still in search of food service will be required to use the exclusive ECC Caterers. After March 1, 2006, the selected Caterers will be the only food service providers available to renters, unless exempted by the City Council, the ECC Manager or Rental Coordinator, or have been previously booked prior to this agreement. Customers and rental groups may also order food through the ECC concession stand. The exclusive Caterers will not be responsible for nor allowed to provide alcoholic beverage for the ECC. For the exclusive privilege of being one of the three Caterers, the Caterers will be required to pay the ECC for a percentage of the revenues generated from ECC events on a monthly basis. Community Center Banquet Room Information The ECC has been in the meeting and event business for nearly three (3) years. In 2005, approximately 70 weddings and over 500 meetings will take place at the ECC. The banquet facility at the ECC is designed to seat approximately 350 people. The banquet room can be divided into three (3) rooms for separate functions. The ECC also houses several other meeting and event spaces. The banquet room, patio, and 60-acre-park have lent itself to becoming a premier banquet facility for weddings and other events. The ECC is actively marketed and has quickly become a popular spot. From weddings, meetings, fundraisers, tradeshows, corporate events and community special events the room is frequently booked 12-24 months in advance. Weekday events include business luncheons, workshops and seminars, sport team banquets, recitals, senior luncheons/suppers and more. The ECC is responsible for marketing the facility. About the Eagan Community Center's Customers The ECC customers are diverse in age and cultures. Our customers have varying expectations and food needs. Caterers are required to offer food appealing for all customers and offer a wide price range of menu options. Kitchen and Storage The ECC has one licensed catering kitchen adjacent to the banquet room. Caterers can use this kitchen to warm/scrve foods using existing equipment and shelving. The ECC has limited storage and can not facilitate storage to the Caterers. Equipment brought in by the Caterer must meet health department and city/state codes. It is the Caterers responsibity to provide, at their cost, accommodations as required by authorizing agencies for such things as grills, pig roasters, etc. 2 Eagan Community Center Food Caterer Request For Proposal October 2005 The intent is that the Caterers will supply food, service staff, tableware and linens for banquets, buffets, meetings and special events. The Caterer will not be responsible for providing alcoholic beverages but may be asked to serve or clear them at tables as part of the meal function. The selected Caterers must secure all property, as the ECC will not be responsible for lost or stolen items. Financial Arrangements The selected Caterers will be required to pay the ECC a percentage of the revenues generated through food service, beverage service and other services provided, including rental items and decorations. The percentage paid to the ECC will be based on the final gross bill, excluding tax and gratuity. Caterers should include in their proposal the percentage they are willing to pay the ECC as an exclusive caterer. The ECC will consider only those proposals that offer the ECC percentages that are a minimum of- * 8% of all gross sales for service scheduled Monday through Thursday, 6:00 a.m. to 4:30 p.m. • 12% of all gross sales for service scheduled Monday through Thursday, 4:30 p.m. to 1:00 p.m. and Friday, Saturday, Sunday and Holidays 6:00 a.m. to 1:00 a.m. Accounting Procedures The collection of deposits and fees for all catering charges are the sole responsibility of the Caterer. Non-payment by a client to the catering company for services rendered will not negate payment of the commission revenue to the ECC. The Caterer agrees to pay the ECC the commission revenues based on the final billing for each event. The Caterer is responsible to provide one copy of the final billing for each event in a given month to the Rental Coordinator by the 15`" of the following month, along with payment. Delinquent payments are charged $50 every 30 days, starting with the first day payment is late. The City reserves the right to inspect all financial records for an event. Caterer must provide documentation within two business days upon request. An ECC representative will collect the room rental fee, room deposit, security officer and rental equipment fee. Caterer(s) Responsibilities • Provide professional staff that will maintain a consistently high level of service and appearance. • Provide pre-event customer service in a timely and professional manner. • Allow food tasting for current and potential ECC customers. • Wait staff must be able to distribute and clean up alcoholic beverages at tables as part of a meal function if requested. • Provide multi-level price list with wait staff, tableware and linens included. • Provide varied menus to meet customer's needs and accommodate small and large events. • Provide appropriate staffing to prepare, serve and host food events. • Provide sufficient daytime staff when necessary • Provide ECC with a copy of the current Health Department License and Certified Food Managers License during the term of the contract. • Provide ECC with proof of bonding by the State of Minnesota. • Work with customer directly to provide food service for their event. 3 Eagan Community Center Food Caterer Request For Proposal October 2005 • Provide marketing/menu information to assist ECC with potential renters. • Designate an on-site coordinator for each event to work with ECC staff throughout the event. • Coordinate set-up of room(s) with ECC staff. • Follow all procedures and policies set by the ECC pertaining to the food operation. • Adhere to standards set forth in Minnesota Statures and the Department of Health. • Work cooperatively with beverage service provider at events, including clearing drinks/bottles off tables. • Responsible for keeping the kitchen, storage areas, and receiving areas clean. • Assist with cleaning and maintenance of banquet room as needed. • Provide a detailed accounting of events held at the ECC and make fee payments to ECC in a timely manner, per month by the 15'h of following month. • Establish minimum order guidelines with ECC to accommodate small groups for light menu orders. • Accommodate a limited number of City sponsored events per year. • Assist in the development of events that require special needs for the food service. • Meet the insurance requirements set forth by the City of Eagan. Eagan Community Center Responsibilities: • Provide Catering kitchen with existing equipment (warming ovens, walk-in cooler, freezer, plate dispensers, prep and work area and rinsing dishwasher). • Charge a base rental fee to rental groups and schedule events. • Provide tables and chairs for banquet room set-ups and set the room in an accurate and uniform fashion. • Basic custodial service for cleaning and setup. • Identify one (1) liquor provider for full beverage service through a separate agreement. • Work cooperatively with Caterers to ensure successful events • Provide overhead expenses; lights, heat, air conditioning, etc. • Provide necessary cleaning supplies. • Licensing the kitchen with the Minnesota Department of Health. • Arrange meetings with Caterers and Beverage Provider as needed. Fees/Costs • Identify specific menu, cost per plate/person and any other extraneous fees potential customers would be responsible for, i.e. tax, gratuity, etc. • Identify how changes to menu items and fees will be handled allowing enough lead time for ECC to keep their information current. Price increases may need the approval of ECC Manager or Rental Coordinator before they can be implemented. Prices shall only be increased at a maximum of one (1) time per year at designated time each year. • Identify any service beyond that stated above that will benefit the ECC or ECC customers (i.e. advertising, marketing, sponsorship of special event(s), unique offerings, etc...) References • Caterer shall furnish three (3) dates in December 2005 or January 2006 when they will be providing catering service so that City of Eagan representatives can attend to see first hand how service staff performs. Please provide information on menus being served, number of people attending and type of event. 4 Eagan Community Center Food Caterer Request For Proposal October 2005 • Caterer shall include at least five (5) event references that demonstrate a full range of Caterers experience. Experience must include wedding receptions and/or banquets for over 100 people. References shall include events in all of the following categories; less than 6 months, one (1) year, and three (3) years. Each event reference should include: type of event, menu, who event was for, where it was hosted and the total number of people in attendance. Please include any extraordinary elements of the event. • Caterer shall identify members of their staff that will provide catering service at events, their background experience and number of years associated with the Caterer. • Caterer shall identify member(s) of their staff that will be responsible for supervising events, their background experience and number of years associated with the Caterer. • Caterer shall furnish three (3) dates between December 5-18, 2005 and preferred times to prepare a meal for the city representatives to sample a menu selection with meals priced at $10 per person and $20 per person, as they would be offered to banquet customers. The ECC Manager or Rental Coordinator will contact Caterers to schedule times once the scope has been narrowed. Terms of Agreement Non-performance: It is the caterer's responsibility to familiarize himself/herself, his/her supervisors and his/her crews as to the requirements of the contract and to perform all tasks in an acceptable timely manner. It is not the City's responsibility to remind the caterer of the contract requirements. This includes knowing and enforcing facility rules pertaining to the park, room, or patio use (i.e. decorating, bottles, permitted driving/access areas etc). The agreement shall be effective March 1, 2006 through February 28, 2009. If caterer's contract is not chosen for the following contract period; caterer will remain responsible for providing services to the rentals booked at the ECC for which they had committed to before the time of contract termination. The Rental Coordinator and the catering company owner (or owner's representative) shall work to positively resolve any service/performance issues that may arise. If the issue is not able to be resolved within 30 days, either party may terminate this agreement with a thirty (30) day written notification. The ECC reserves the right to terminate the contract with the caterer with a 30 day written notification if there are service, performance, health or safety issues that are impeding the success of reserved events. At the discretion of the ECC Manager, the caterer will remain responsible for providing service to the rentals booked at the ECC for which they had committed at the time of the written notification. In consideration of being allowed to use the ECC, the Caterers hereby voluntarily assumes all risks of accident or damage to its property and to the persons and property of its employees. The Caterers hereby agrees to defend, indemnify and hold harmless the City of Eagan and Eagan Community Center, respective officers, employees, agents and insurers from damages solely caused by the intentional action of the Caterers representatives and employees. Responses The respondent shall supply two (2) copies of the Request for Proposal suitable for reproduction and distribution to appropriate City officials. Responses are to be delivered to Eagan City Hall, no later than 4:00 p.m. on Wednesday, November 23, 2005. Eagan City Hall is located at 3830 Pilot Knob Road, Eagan, MN 55122. Note: Faxes and e-mailed responses will not be accepted. Responses are to include the following: • Name, address, phone, fax, e-mail and website address of responding company • Name, address, phone, fax, e-mail of representative of responding company 5 Eagan Community Center Food Caterer Request For Proposal October 2005 • General description of catering service • History of company • References as describe above • Sample Menus as described above, both current and for the previous three years • Revenue percentages as described in "Financial Arrangements" above • Price range proposals as listed in the section titled "Fees" above • Statement of intent to provide requested services for the ECC • Statement of capability for licensing, bonding and insurance The respondent shall supply two copies of the Request for Proposal suitable for reproduction and distribution to appropriate City officials. Responses are to be received no later than 4:00 p.m. on November 23, 2005. Send responses to: Juli Seydell Johnson Director of Parks and Recreation Eagan City Hall 3830 Pilot Know Road Eagan, MN 55122 Proposals may not be withdrawn for 60 days after the receipt of proposals without the consent of the City of Eagan. Request for Information Any interested responder may contact the following individual with questions. Melissa Wind Rental Coordinator Eagan Community Center 1501 Central Parkway Eagan, MN 55121 Direct: 651-675-5558 Fax: 651-675-5565 Email: mwind iocityofeagan.com A pre-proposal question and answer meeting will be held on November 9th at 2pm at the Eagan Community Center, 1501 Central Parkway. A tour of the banquet and kitchen facilities will start at 2pm, with the meeting starting at 2:15pm. We will not be scheduling individual tours outside of this date. No Contact Proposing Caterers and their representatives are prohibited from contacting any elected official for purposes of lobbying to secure this contract. Acceptance/Rejection of Proposals The City of Eagan intends to enter into a contract with Caterers that best satisfies the needs of the City. The City of Eagan reserves the right to reject any and all proposals and to act in the best interest of the City and its citizens. 6 Eagan Community Center Food Caterer Request For Proposal October 2005 This RFP does not commit the City to award contract or share in any expenses of preparing these proposals, or travel expenses related to the proposal or interview process. 7 City of Eagan Eagan Community Center DRAFT BEVERAGE PROVIDER REQUEST FOR PROPOSAL OCTOBER 2005 Eagan Community Center Beverage Provider Request For Proposal October 2005 Purpose for Proposals The City of Eagan is accepting proposals to enter into an agreement with one (1) exclusive Alcoholic Beverage Provider (Beverage Provider) at the Eagan Community Center (ECC). The intent is for the vendor to provide full beverage service at the ECC for rental groups. The intent is that the Beverage Provider will supply alcoholic and non-alcoholic beverages and bartenders for banquets, buffets, meetings and special events that wish to serve alcohol for their event. The proposal will not include areas of the ECC where alcohol is not allowed. The intent is to have a Beverage Provider available for beverage service effective on March 1, 2006. After March 1, 2006, all events still in search of beverage service will be required to use the selected ECC Beverage Provider. After March 1, 2006 the ECC Beverage Provider will be the only Beverage Provider available to renters, unless a beverage provider was scheduled before the agreement was signed or an event is exempted by City Council. The selected Beverage Provider will be responsible to hold current on-sale liquor licenses through the City of Eagan. The selected Beverage Provider must be able to provide ECC customers with both host bar and cash bar options. Prior to performing Beverage Provider services, the selected Beverage Provider will file with the Rental Coordinator a policy or certificate of insurance, as well as a copy of the Beverage Provider's liquor license. The City of Eagan and Eagan Community Center shall be named as an additional insured, and the policy or certificate of insurance will state this. Liquor license violations on-site or in the Beverage Provider's other service locations may jeopardize the ability to continue being a Beverage Provider at the ECC. The Beverage Provider must report any violations to the ECC Manager or Rental Coordinator. The selected Beverage Provider will be required to pay the ECC for a percentage of the beverage revenues generated from the banquet room events as described here within. Community Center Banquet Room Information The ECC has been in the meeting and event business for nearly three (3) years. In 2005, approximately 70 weddings and over 500 meetings will take place at the ECC. The banquet facility at the ECC is designed to seat approximately 350 people. The banquet room can be divided into three (3) rooms for separate functions. The ECC also houses several other meeting spaces. The banquet room, patio, and 60-acre-park have lent itself to becoming a premier banquet facility for weddings and other events. The ECC is actively marketed and has quickly become a popular spot. From weddings, meetings, fundraisers, tradeshows, corporate events and community special events the room is frequently booked 12-24 months in advance. Weekday events include business luncheons, workshops and seminars, sport team banquets, recitals, senior luncheons/suppers and more. The ECC is responsible for marketing the facility. About the Eagan Community Center's Customers The ECC customers are diverse in age and cultures. The Beverage Provider is required to offer a wide price range of menu options. Kitchen and Storage The ECC has a walk-in cooler in the catering kitchen (for keg cooling), two portable bars, and an ice machine for the Beverage Provider to have access to. The ECC has limited storage and will only allow for storage space to the Beverage Provider in one designated area. The Beverage Provider must meet health department, city and state codes. It is the Beverage Provider's responsibility to provide, at their cost, accommodations as required by 2 Eagan Community Center Beverage Provider Request For Proposal October 2005 authorizing agencies for such things as an electronic credit card machines, cash registers, additional portable bars, etc... The Beverage Provider is responsible to secure all property, as the FCC will not be responsible for lost or stolen items. Alcohol cannot be delivered and left unsecured or unattended at any time. Failure to adhere can result in termination of the agreement. Financial Arrangements The selected Beverage Provider will be required to reimburse the City a percentage of the revenues generated through liquor, and other services provided at FCC events. The percentage will be based on the final gross total, excluding tax and gratuity. Prospective Beverage Providers must include with their proposal the percentage they are willing to give the FCC as an exclusive beverage provider. The FCC will only consider those proposals that offer a minimum of twenty-five (25) percent. Accounting Procedures The collection of deposits and fees for all beverage charges are the sole responsibility of the authorized Beverage Provider. Non-payment by a client to the Beverage Provider will not negate payment of the commission revenue to FCC. The percentage of revenue will be based on all pre-paid and on-site payments made to the Beverage Provider. The Beverage Provider agrees to pay the FCC the commission revenue based on the gross sales of the final billing for each event, as well as the receipts generated at the event. The Beverage Provider is responsible to provide one copy of the final billing for each event, as well as cash register receipts, for a given month to the Rental Coordinator by the 15`h of the following month, along with payment to FCC. Delinquent payments are charged $50 for every 30 days, starting with the first day payment is late. The City reserves the right to inspect billing records for an event. Upon request, the Beverage Provider must provide the documentation within two business days of the request. Beverage Provider's Responsibility • Offer both hosted bar and cash bar options for FCC customers. • Provide an adequate amount of staff for each event. • Provide professional staff that will maintain a consistently high level of service and appearance. • Provide multi-level price list with bartenders and equipment included. • Provide varied beverage options to meet customer's need with cultural diversity and accommodate small and large events. • Provide wait bartenders or wait staff that can serve alcohol at tables if requested. Provide staff for daytime, evening, weekend and holiday events. • Provide a multi-level price list. • Provide all beverages and supplies necessary for an event. • Keep storage and portable bar area clean. • Provide cash register for cash bar events to generate receipts to provide revenue information to the FCC. • Assist with cleaning and maintenance of banquet rooms when necessary. • Work cooperatively with the Caterers providing the food service at an event. • Follow all procedures and policies set by the FCC pertaining to the food/beverage operation of the FCC. 3 Eagan Community Center Beverage Provider Request For Proposal October 2005 • Provide disposable glasses for events. (Disposable glasses must be pre-approved by the ECC Manager or Rental Coordinator.) • Must be licensed and bonded by the State of Minnesota. • Provide certificate of liability insurance listing the City of Eagan as additional insured. • Currently hold appropriate licensure by the State of Minnesota and City of Eagan or ability to do so within 60 days of contract. • Provide excellent service. • Adhere to standards set forth in Minnesota Statutes and the Department of Health. • Participate in the sales and marketing of the beverage events at the ECC. • Attend Beverage Provider and Caterers meetings as needed. • Accommodate a limited number of City events per year. Eagan Community Center's Responsibility: • Charge a base rental fee to rental groups and book reservations. • Provide two (2) portable beverage bars. • Provide space in the walk-in cooler for keg cooling. • Provide limited storage space for Beverage Provider to store consumables and other items related to the beverage operation. • Provide ice for the beverage bar. The ice is shared with other rentals and concession operations in the facility. • Provide the utilities. • Up to three (3) caterers will be identified for food service. • Work cooperatively with caterers to ensure successful event. • Provide basic custodial service for set-up and cleaning of the banquet room and purchase the necessary cleaning supplies. • Arrange meetings with Caterers and Beverage Provider as needed. Fees/Costs • Identify specific beverage menu options, their cost per person/per container and other extraneous fees a potential customer would be responsible for, i.e. tax, gratuity, etc... Fees must include bartender and other items necessary for a bar to function at an ECC event (i.e. cups, napkins, straws, etc...). • Identify how changes to selections and fees will be communicated to ECC. Price increases may be subject to approval by the ECC manager or Rental Coordinator before they can be implemented. • Identify service beyond that stated above that will benefit the ECC or rental customers (i.e. marketing, advertising, sponsorship of special event(s), unique offerings, etc...). Terms of Agreement Non-performance: It is the provider's responsibility to familiarize himself/herself, his/her supervisors and his/her crews as to the requirements of the contract and to perform all tasks in an acceptable timely manner. It is not the City's responsibility to remind the caterer of the contract requirements. This includes knowing and enforcing facility rules pertaining to the park, banquet room or patio use. The agreement shall be effective March 1, 2006 through February 28, 2009. If the contract is not renewed, the Beverage Provider will remain responsible for providing services to the rentals booked at ECC for which they had committed to before contract termination. 4 Eagan Community Center Beverage Provider Request For Proposal October 2005 The Rental Coordinator and the catering company owner (or owner's representative) shall work to positively resolve any service/performance issues that may arise. If the issue is not able to be resolved within 30 days, either party may terminate this agreement with a thirty (30) written notification. The ECC reserves the right to terminate the contract with the provider with a 30 day written notification if there are service, performance, health or safety issues that are impeding the success of reserved events. At the discretion of the ECC Manager, the provider will remain responsible for providing service to the rentals booked at ECC for which they had committed at the time of the written notification. In consideration of being allowed to use the said facility, the Beverage Provider hereby voluntarily assumes all risks of accident or damage to its property and to the persons and property of its employees. The Beverage Provider hereby agrees to defend, indemnify and hold harmless the City of Eagan and Eagan Community Center, respective officers, employees, agents and insurers from damages solely caused by the intentional action of the Beverage Provider representatives and employees. References • Beverage Provider shall furnish three (3) dates between December 12-16, 2005 to schedule an appointment to review product line; price lists and provides detail on their service and proposal. • Beverage Provider shall furnish three (3) dates in December 2005 or January 2006 where they are providing beverage service, preferably in a banquet setting, so City of Eagan representatives can attend to see first hand how service is performed. Please provide information on the event and the number of people attending the event. • Beverage Provider shall include at least five (5) event references that demonstrate a full range of Beverage Provider experience. Experience must include wedding receptions and/or banquets for over 100 people. References shall include events in all of the following categories; less than 6 months, one (1) year, and three 3 years. Each event reference should include: type of event, who event was for, where it was hosted and the number of people in attendance. • Beverage Provider shall identify members of their staff that will provide beverage at events, their background experience and number of years associated with the Beverage Provider/Company. • Beverage Provider shall identify member(s) of their staff that will be responsible for supervising events, their background experience and number of years associated with the Beverage Provider/Company. Interested Beverage Provider Responses The respondent shall supply two (2) copies of the Request for Proposal suitable for reproduction and distribution to appropriate City officials. Responses are to be delivered to Eagan City Hall, no later than 4:00 p.m. on Wednesday, November 23, 2005. Eagan City Hall is located at 3830 Pilot Knob Road, Eagan, MN 55122. Note: Faxes and e-mailed responses will not be accepted. Responses are to include the following: • Name, address, phone, fax, e-mail, and website address of responding company • Name, address, phone, fax, e-mail of representative of responding company. • General description of beverage service • History of company • References as describe above • Revenue percentages as described in "Financial Arrangements" above • Price range, inforamtion and product lines as listed in "Fees/Costs" above. • Statement of intent to provide requested services for ECC. • Statement of capability for licensing, bonding, and insurance. 5 Eagan Community Center Beverage Provider Request For Proposal October 2005 Responses The respondent shall supply two copies of the Request for Proposal suitable for reproduction and distribution to appropriate City officials. Responses are to be received no later than 4:00 p.m. on November 23, 2005. Send responses to: Julie Seydell Johnson Director of Parks and Recreation Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Proposals may not be withdrawn for 60 days after the receipt of proposals without the consent of the City of Eagan. Request for Information Any interested responder may contact the following individual with questions. Melissa Wind Rental Coordinator Eagan Community Center 1501 Central Parkway Eagan, MN 55121 Direct: 651-675-5558 Fax: 651-675-5565 Email: mwind(u~cityofca~,,an.com No Contact Proposing Caterers and their representatives are prohibited from contacting any elected official for purposes of lobbing to secure this contract. Acceptance/Rejection of Proposals The City of Eagan intends to enter into a contract with Caterers that best satisfies the needs of the City. The City of Eagan reserves the right to reject any and all proposals and to act in the best interest of the City and its citizens. This RFP does not commit the City to award contract or share in any expenses of preparing these proposals, or travel expenses related to the proposal or interview process. 6