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05/10/2005 - City Council Special MAY 10, 2005 SPECIAL COUNCIL WORKSHOP 5:30 P.M. EAGAN ROOM-EAGAN MUNICIPAL CENTER AGENDA 1. AGENDA ADOPTION II. VISITORS TO BE HEARD Q . III. SPECIAL ASSESSMENT CLARIFICATION-CENTRAL PARKWAY STREETSCAPING ?j IV. WINTER TRAIL MAINTENANCE PLAN REVIEW V. SIGNAGE FOR CUL-DE-SACS VI. 20 YR TRANSPORTATION INFRASTRUCTURE NEEDS 1" ' l ANALYSIS (TINA) VII. 5 YR CAPITAL IMPROVEMENT PLAN (CIP), PART III - PUBLIC WORKS VIII. APPOINTMENTS / CEDAR CORRIDOR TRANSPORTATION INFRASTRUCTURE IMPROVEMENT GROUP AND TECHNICAL ADVISORY COMMITTEE IX. OTHER BUSINESS X. CLOSED SESSION XI. ADJOURNMENT Special Council Workshop Agenda Memo May 10, 2005 III. SPECIAL ASSESSMENT CLARIFICATION - CENTRAL PARKWAY DIRECTION FOR CONSIDERATION: DETERMINE DISPOSITION OF PENDING SPECIAL ASSESSMENTS FOR LOCKHEED MARTIN FACTS: • Project 813 provided for the installation of streetscape improvements (landscaping, street lights, gateway/entrance monuments, etc) along Central Parkway from Yankee Doodle Rd. to Pilot Knob Rd. This project was approved by the City Council on May 7, 2002. • The Feasibility Report that was presented at the public hearing identified several properties to be assessed for the benefits associated with these improvements, including Lockheed Martin (LM), Argosy Medical School (Duke Realty) and the City's Central Park. At the Public Hearing, LM submitted a letter objecting their inclusion in the pending assessment roll, citing a previous agreement with the city that they believed excluded them from participation in the proposed special assessment financing of these improvements. Preliminary opinions from the City Attorney's office and Appraiser indicated that the referenced agreement does not cover this project and that there is some special benefit to LM. • With the approval of the project on May 7, 2002, the proposed special assessment roll was adopted providing for pending assessments against the LM property in the estimated amount of approximately $500,000. In approving the project, the motion also stipulated that if LM dedicated the necessary easements to accommodate the streetscape improvements that were proposed to be located on their property, the City Council would give consideration to deleting their related assessments. Unfortunately, staff was unable to obtain the required easements from LM in a time frame that was needed for the contractor to complete his work. Subsequently, on March 18, 2003 the City Council processed a change order for Contract 02-17 deleting those improvements on LM property. • The staff is ready to close out the contract and prepare the Final Assessment Roll for this project. It would be helpful if the Council could provide some guidance on whether, and to what extent, LM should be included or removed from the Final Assessment Roll. ATTACHMENTS: • Location map, page. F N (024-01) (023-01) 4.p O~ 'Cy V wp M o (022-01) wp~P c ~ C 4144 SO FT 1798 SO FT .Y1?° F a~ (021-01) Qp Q 3 - Y a (3. = G pQi (010-79) c (010-01) L v Q`~ V LEGEND J14ii O PROPOSED STREETSCAPE AREA P~oQOryP , 1, Q~ 300 PROPOSED EASEMENT ~l 1863 SO FT. 3673 SO FT. t 0 YANKEE DOODLE RD. CITY OF EAGAN FIGURE C.P. NO. 813 CENTRAL PARKWAY 2 ron.~lPROJECT AREA MAP/ASSESSMENT PARCELS .kA •00244-7 f%RVww 4440WWicn44a04r&. 4126102 a Special Council Workshop Agenda Memo May 10, 2005 IV. WINTER TRAIL MAINTENANCE PLAN REVIEW DIRECTION FOR CONSIDERATION: REVIEW AND COMMENT ON PROPOSED ADDITIONS AND DIRECT TO THE NNE 7 COUNCIL MEETING FOR FORMAL ACTION. FACTS: • In 1998, the City Council adopted a Winter Trail Maintenance Plan that allows the Council to annually review and reconsider the extent of the trail system that is maintained during the winter months. This review has been directed to be performed at the next available workshop after April 1 each year. • Although there are no citizen requests, there is one segment that staff has identified that needs to be addressed by the Council for this coming winter season ('05-'06) ATTACHMENTS: • Staff memo, pages and • Location map, page 3 City of Eapn MEMO TO: MAYOR AND CITY COUNCILMEMBERS THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MAY 6, 2005 SUBJECT: CONSIDERATION OF ADDITIONAL SEGMENTS TO WINTER TRAIL MAINTNENANCE PROGRAM BACKGROUND In October, 1996, the City Council implemented an experimental trial program for maintaining sidewalks and trails during the winter season on a select segment consisting of 3.8 miles primarily serving walkers to the elementary schools. They also adopted a policy and an ordinance requiring certain property owners to maintain the adjacent sidewalks. In the spring of 1998, the Council evaluated the program and considered expanding it throughout the City. Staff was directed to inventory the existing system (105 miles), evaluate the priority uses of the sidewalks and trails, prepare a draft plan (46 miles) and present it to the community for comments and suggestions. At a special workshop session held on May 26, 1998, the Council reviewed all the comments and modified the draft plan to address the needs and desires of the community. This final draft plan (54 miles) was then presented to the public for final review and comments and subsequent Council adoption on June 2, 1998. Since then, the City Council has added approx. 6.00 miles of trails to the system (new construction along collector/arterial road upgrades meeting the trail policy criteria.) The current program consists of 60 miles of the total 120 mile system. (This does not include the internal Park trail system.). COST/BUDGET ANALYSIS The original 1998 annual budget requirement was estimated at: $180,000 (53 miles @ $3,400/mile). The 2005 approved budget is: $103,020 (60 miles at $1,717/mile). The last 5 year average annual cost has been: $62,920 ($1,049/mile). The highest cost year was the winter season of 2000/2001 at: $150,558 ($2,509/mile). The previous low cost year was 2002/2003 at: $17,264 ($288/mile). The current season-to-date cost for the 200412005 season is: $24,811 ($413/mile) I POLICY When the Winter Trail Maintenance Plan was approved, the City Council also adopted a policy that all requests for revisions or additions to the approved plan must be submitted by April 1 for consideration by the City Council at the next scheduled workshop. Additions/revisions can be considered by the Council via 3 methods: Citizen Petition (CP), Citizen Request (CR) or Additional Considerations (AC) initiated by staff. SUMMARY OF REQUESTS After its 7 year of implementation, the program is fairly well refined and there are few if any requests for changes. This year, there is only one segment submitted for consideration as identified by staff: 1. Additional Consideration- AC #1 Segment. At the completion of the 2005 construction season, the extension of the new alignment of Co. Rd. 28 (Yankee Doodle Rd) will be completed from TH 149 to TH 55 in I.G.Hts. This new 4 lane county road will include off street trails installed along both sides for the entire length. Additional cost: Adding this new segment plus the existing segment on the south side of Yankee Doodle from Elrene Rd. to TH 149 (total 6180 ft.) would cost an average of $1,227/yr. Policy Criteria Compliance: Meets Policy Criteria #1, Major Arterial Roads: "Thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater." Issues. While this segment will meet the Policy's criteria, the extension of these trail segments along the new county road alignment does not connect to any existing trail system. It is adjacent to 4 developed business properties with an estimated 50 - 100 employees. The construction of trails along THj149 has been approved for planned construction in 2007. The TH 149 trail improvement will provide better connectivity to the Yankee Doodle Rd. trail system at that time. I would be happy to provide any additional information you may need. !17 Director of Public Works Enc: Location Map CC: Tom Struve Supt. of Streets and Eqpt. G:Trails/Winter Trail maintl'05 requests memo Winter Trail & Sidewalk Maintenance Route Considerations for 2005-2006 1-494 LLL~~~ a m y~, ss LONE OAK RD. ?L~ h~ z AC #1 y s o z D m YA E j~ u ~D ~ WE5COTT RD J _ a DIFFLEY RD. X X D o D co CLIFF RD. t aQ ~ e a / \ 0 1,250 2,500 3,750 5,D00 Feet Plowed in 2004-2005 N _ Date: 4129105 City of Ea Additional Consideration #1 Prepared by City of Eagan Street Dept., CM jaIl File: L:I..Icmistreetsltrailslplowrtesl8x11_route considerations 05 06.mxd Le Special Council Workshop Agenda Memo May 10, 2005 V. SIGNAGE FOR CUL-DE-SACS DIRECTION FOR CONSIDERATION: NO ACTION NECESSARY - INFORMATIVE ONLY FACTS: • Common to all new communities, growth is typically achieved through a phased process in accordance with adopted comprehensive plans relied upon to insure an orderly and planned community. Phasing can occur over a variety of timelines based on the corporate initiative of the developer, market pressures, infrastructure availability, different development schedules of adjacent property owners, etc. • Historically, proposed phasing requires the developer to show how the ultimate layout will integrate with the city's vision for land use compatibility, infrastructure connectivity and public service delivery. The larger the geographic area, the great the timeline required to complete the ultimate community's development layout vision. • Currently, there are 42 separate locations where a street ends in a temporary cul- de-sac or stub street condition waiting for the next phasing of development to occur. The longer the time differential between developments, the greater the sensitivity of current property owners to the future development when it eventually occurs. • Several years ago, the Council directed the implementation installation of notification signage ("Development Pending") on land where an application for development has been received. In an effort to provide similar notification to the public for the future phasing plans after development, staff recently began requiring developers to install similar signage ("Future Through Street") at the end of these stub streets and/or temporary cul-de-sacs. • In an effort to provide consistency throughout the city, staff will begin installing similar notification signage at all needed locations. With the signs already in stock, it is anticipated that this installation will be completed within the next 30 days. ATTACHMENTS: • Location Map, page • Copy of sign, page End of Roadway Markers Barricades / Nine Button Markers 1_494 6A - SS s LONE OAK RD. x 0 z D YA EE DOODLE RD. ol~l y~ I L~ S WESCOTT RD a 0 DIFFLEY RD. A LJL S Y F'O U F° Q J r ~ 0 ti z 0° CLIFF RD. f7i O i 00 42 End of Roadway Markers /A 0 2,000 4,0OOFeet Barricades / Nine Button Markers N Date: 429/05 ■ 4 Future Thru Street - Signs Revised: 515105 Prepared by. City of Eagan City of EajaIl Installed by D elopers Street Dept., CM File: 1A.. lcrnlstreetslsignslprojedsl en"rmdway_markers barricades 8x11.mxd K . ? ~ t~'`?'y. ~ ~~~'{git, X543 4 + r~~rF l~ `~TK k~~.Y ~ y ~ ,i• r 7,'',~J ^ ~'p v ~ G' U - ~F~ -y 4 Sri ~v c Z TT ' Thy}{ 5 + q- ~ u? .y ~ K VC,y1~ 4~~ ~ r'~ Z 1 7 4 ~ i w, ~ ~ r q~ ~ 1~ Y i d ` _ *,y ~ n s ~ i A.a "eZ ~ r r' 'n ,R ~rf ~ ~~r~r i } Special Council Workshop Agenda Memo May 10, 2005 VL'. TRANSPORTATION INFRASTRUCTURE NEEDS ANALYSIS (TINA) DIRECTION FOR CONSIDERATION: REVIEW THE DRAFT TINA PLAN AND PROVIDE INPUT/DIRECTION ON POTENTIAL FURTHER RESEARCH FOR INCLUSION IN THE FINAL REPORT AND CONSIDER FUTURE WORKSHOP FOR POLICY CONSIDERATIONS. FACTS: • On Jan 21 -22, 2005, the City Council held their annual goal setting and visioning retreat. One of the goals that were subsequently adopted related to an initiative to secure funding sources to expand the transportation infrastructure to meet the transportation needs of the community. • In response to that directive, the staff retained the services of its transportation consultant, SRF Consulting Group Inc., and has completed a working draft report that identifies the 20 year projected needs for both system preservation and expansion. It also reviewed the current sources of revenue, identified other potential sources and compared their projected capabilities to the estimated system needs. As a result, it has projected the estimated shortfall of funding necessary to accommodate the 20 year needs. • At the City Council's direction, a separate conceptual traffic analysis was recently performed relating to the Northeast Eagan Land Use Study. Because of the timing of that recent study, those results have not been incorporated into the TINA study being presented at the Council workshop. Staff will provide an update on the Northeast Eagan study and its potential relationship to the TINA 20yr study at Tuesday's workshop. • There are a number of different policies that the Council can consider to close the funding gap and/or prioritize the identified system needs. That deliberative process might be better addressed at a future workshop after this draft report has been discussed and studied further. ATTACHMENTS: • A bound copy of the draft TINA report is enclosed under separate cover. • Summary Memo, pages- and City of EMe To: MAYOR & CITY COUNCIL %THOMAS L. HEDGES, CITY ADMINISTRATOR From: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS Date: MAY 5, 2005 Subject: TRANSPORTATION INFRASTRUCTURE NEEDS ANALYSIS (TINA) Council Goal/Directive On Jan 21 & 22, 2005 the City Council held a goal setting retreat to review their vision for the community over the next biennium (2005-06). One of the several goals that came out of that session was: "Secure Funding sources to expand Eagan 's transportation infrastructure to meet the transportation needs of the community". Transportation Study In response to the Council's directive to pursue this goal, staff initiated a study called the Transportation Infrastructure Needs Analysis (TINA) covering the next 20 years (2006 to 2025). This study incorporates the city's transportation system needs to both, preserve the city's current transportation system, and construct the additional facilities necessary to meet the anticipated future projected traffic. It took into consideration the planned growth and build out of Eagan as well as MnDOT and Dakota County's projected needs for their jurisdictional systems within Eagan. This study also identified the current sources of revenue typically used to finance these types of improvements along with other potential revenue options for possible consideration. Funding Requirements The results of this analysis indicates that, based on current policies and a reasonable projection of current revenue sources, there will a gap or shortfall of approximately $57.6 million (avg. $2.88 million/yr) of local City funding required to meet the anticipated 20 year needs for the transportation system within Eagan. /I TINA Memo, 5-05-05 Page 2 Study Presentation and Discussion This draft report is being presented to the Council for their edification of the scope of the transportation infrastructure and financial needs within our community and as a valuable tool to use in future discussions and considerations on how to plan for addressing these needs over the next 20 years. At the workshop on May 10, staff and representatives of SRF Consulting Group Inc. will review the various components of the report and be available to provide insights on how the Council can best use this information in future policy making deliberations in pursuit of their adopted goal. Due to the magnitude and complexity of the information contained within the report, it is not anticipated at the May 10 meeting that the Council would want to delve into the deliberative process of trying to prioritize any of the numerous projects or funding options identified. Rather, it might be most helpful if the Council could provide feedback and input on the contents and format of this draft report and whether it adequately addresses all elements and aspects that they feel will be beneficial for their use in future workshop deliberations. With that input, staff will then revise the report as necessary to meet the Council's interests and prepare a final report for the City's future use and reference. Please let me know if there is any additional information needed before the Council Workshop, and I will be happy to respond. Respectfully submitted, Xhoma's . Colbert, P.E. Director of Public Works Special Council Workshop Agenda Memo May 10, 2005 VII. PUBLIC WORKS DEPT. 5 yr CIP (Part III) DIRECTION FOR CONSIDERATION: AFFIRM or REVISE THE DRAFT 5 YR. CIP ('06-10), PART III (PUBLIC WORKS INFRASTRUCTURE) and DIRECT IT TO THE JUNE 7, 2005 COUNCIL MEETING FOR FORMAL CONSIDERATION OF ADOPTION FACTS: • Every year, the City adopts a Capital Improvement Program for the Community that becomes the planning guide for initiating and programming various capital improvements. It is comprised of three parts: o I) Community Facilities (i.e. Buildings, etc.) o 11) Major Equipment, and o III) Infrastructure (Parks & Public Works) • The Public Works Department has completed the preparation of a draft CIP, Part III (Public Works Infrastructure) for '06-'10 and would like to review it with the Council and incorporate any comments and/or revisions before presenting it for formal consideration and adoption at a regular Council meeting. ATTACHMENTS: • Copy of the 3 ring binder of the 5 yr. CIP ('06-10) is provided under separate cover. • Summary of Proposed 2006 Program, pages through 13 2006 - 2010 Capital Improvement Program Proposed 2006 Improvements LOCATION DESCRIPTION ARTERIAL & COLLECTOR IMPROVEMENTS 1. Hwy. 55/Blue Water Road Intersection Improvements 2. Slater Rd. (Cliff to Storland) Overlay 3. Yankee Doodle Rd. (Promenade to Lexington) Upgrade to 6 Lanes with Median 4. Town Centre Dr. (Denmark to Lexington) - Overlay LOCAL STREET IMPROVEMENTS 1. Saddlehom, Sunset Addition Overlay 2. Meadowland 1st, Beaver Dam Road Overlay 3. Suncliff 1 st - 5th Overlay 4. Alexander Road Overlay 5. Meadowview Road Upgrade-36' 6. Silver Veil Road (Nicols to Kennebec) Overlay 7. Art Rahn (Kathryn Circle) Overlay 8. Hillandale (Meadowland Road) Overlay 9. Whispering Woods Additions, Slater Acres Overlay 10. O'Leary Lane Overlay 11. Golfview Drive Overlay SEALCOAT 415,382 square yards Surface Maintenance INTERSECTION IMPROVEMENTS 1. Yankee Doodle Rd.@Promenade Ave. Signal, New 2. TH 55 @ Blue Water Road Signal, New 3. Lexington Avenue / Northview Park Road Signal, New 4. Cliff Road / Galaxie Avenue / Blackhawk Road Signal Revision 5. Diffley @ Rahn Signal, New LOCATION DESCRIPTION STREETLIGHTS 1. Northview Park Rd. & Clinton Tr. Upgrade 2. Northview Park Rd. & Savannah Rd. Upgrade 3. Northview Park Rd. & Braddock Tr. Upgrade 4. Northview Park Rd. & Elrene Rd. Upgrade 5. Elrene Rd. & Bridle Ridge Rd. Install 6. Daniel Dr. & Curry Tr. W. Upgrade 7. Daniel Dr. & Curry Tr. E. Upgrade 8. Daniel Dr. & Rogers Ct. Install 9. Kensington Tr. & Lexington Ave. Upgrade 10. Deerwood Dr. & Church Driveways - 2 each Upgrade 11. Lone Oak Pkwy. & Northwest Pkwy. Upgrade WATER TRUNK DISTRIBUTION NONE ANTICIPATED WATER SYSTEM OPERATON & FACILITERIS 1. Pull & inspect Wells #6 & #5 & #10 Rehabilitation 2. Lexington/Diffley Reservoir Repaint SANITARY SEWER TRUNK CONVEYANCE NONE ANTICIPATED SANITARY FACILITIES & OPERATIONS 1. Lining for root and I & I - 5000 ft @ 25 per ft. STORM TRUNK CONVEYANCE NONE ANTICIPATED STORM FACILITIES & OPERATIONS NONE ANTICIPATED G:TC/CIP'06-10/Pmposed 2006 Improvements is Agenda Information Memo May 10, 2005 Eagan Special City Council Meeting VIII. APPOINTMENTS / CEDAR CORRIDOR TRANSPORTATION INFRASTRUCTURE IMPROVEMENT GROUP AND TECHNICAL ADVISORY COMMITTEE ACTIONS TO BE CONSIDERED: 1.) To appoint a member of the City Council to serve as a member of the Cedar Group. 2.) To appoint a member of the City Council to serve as an alternate member of the Cedar Group. 3.) To appoint two (2) City staff members and one (1) alternate member to the Cedar Avenue Technical Advisory Committee. 4.) To consider appointing a representative of the Eagan business community who has an interest in the Cedar Avenue Corridor to serve on the Cedar Group. FACTS: ➢ The City of Eagan, along with the other Dakota County cities impacted by the Cedar Corridor, have joined together to form the Cedar Corridor Transportation Infrastructure Improvement Group, which will be referred to as the Cedar Group, to oversee the Cedar Busway developments as well as focus on highway improvements to Cedar Avenue. ➢ Each City has been asked to appoint one City Councilmember to serve as a member of the Cedar Group, and one City Councilmember to serve as the alternate. ➢ The City must also appoint two City staff persons to serve on the Cedar Corridor Technical Advisory Committee (TAC). It is suggested that the Council appoint Community Development Director Hohenstein and Public Works Director Colbert to the TAC with City Planner Ridley as the alternate. ➢ Each City may also appoint one business representative who has a business facility or business interest in the Cedar Avenue Corridor. ➢ Ruthe Batulis, Executive Director of the NDC Chambers of Commerce, has voiced the Chamber's interest in having a member of the business community serve on the committee. As of Friday, May 6, Ms. Batulis was contacting business community members to inquire about a possible representative to the Cedar Group. ➢ Given that the first meeting of the committee is on Wednesday, May 11, Ms. Batulis could attend the first meeting and then the appointed member of the business community could attend subsequent meetings. Ms. Batulis will be in contact with the City when she has a commitment from a member of the business community interested in serving on the committee. ➢ Per the Council's direction at the May 3, 2005 regular City Council meeting, the City Administrator was in contact with Gene Franchett, Cedar Busway Project Manager, to get clarification on the role of the MVTA on the Cedar Group. Mr. Franchett stated that the recommendation going before the Committee on May 11 provides for the MVTA as a voting member of the committee. ➢ The next Cedar Group meeting will take place on Wednesday, May 11 from 3:30- 5:00 p.m. at the Dakota County Western Service Center in Apple Valley. The group will meet every other month on the second Wednesday of the month from 3:30-5:00 p.m. ATTACHMENTS: ➢ Enclosed on pagd is e-mail correspondence from Gene Franchett regarding the role of the MVTA on the Cedar Group. 1-7 -----Original Message----- From: Franchett, Gene [maiIto: Gene. Franchett@CO.DAKOTA. MN.US] Sent: Wednesday, May 04, 2005 3:21 PM To: Tom Hedges Subject: RE: Cedar Group Meeting May 11, 2005 Thanks Tom. We look forward to the City's participation. The draft recommendation going before group on May 11th provides for a voting member from the MVTA. Gene -----Original Message----- From: Tom Hedges [mailto:THedges@cityofeagan.com] Sent: Wednesday, May 04, 2005 3:01 PM To: Franchett, Gene Cc: Tom Colbert; Jon Hohenstein Subject: RE: Cedar Group Meeting May 11, 2005 Gene Our City Council is planning to make their appointments next Tuesday at a work session and we will be represented at the Cedar Group meeting. The technical committee will consist of Tom Colbert, Public Works Director and Jon Hohenstein Director of Community Development with Mike Ridley, City Planner as our alternate., We have also spoken with our Chamber President about a Business appointment. Wanted to give you this update! Also do you know if the MVTA will have a voting member; I seem to remember some discussion at our March 23 meeting that they would be asked to join the Cedar Group process? Thanks Gene Tom -----Original Message----- From: Franchett, Gene [mailto:Gene.Franchett@CO.DAKOTA.MN.US] Sent: Tuesday, May 03, 2005 9:48 AM To: Commissioners; Elizabeth B Kautz; Greg Konat; Lisa Geister; Lynn Moratzka; Mark Bernhardson; Mark Krebsbach; Mary Schelde; Mayor Gene Winstead; Mayor Mary Hamann-Roland; City Council; Randy Johnson; Steve Mielke; Tom Hedges; Wendy Wulff; Wendy Wulff2 Subject: Cedar Group Meeting May 11, 2005 Meeting notice, agenda, and attachments: Please notify Gene Franchett, 952-891-7035, if you or your alternate will not be able to attend the meeting. 1~ Agenda Information Memo May 10, 2005 Eagan Special City Council Meeting X. CLOSED SESSION There will be a closed session to discuss the pending litigation of Ron Wensmann v. City of Eagan. 1q