02/13/2006 - City Council Special~~~~
SPECIAL CITY COUNCIL MEETING
FEBRUARY 13, 2006
5:30 PM
EAGAN ROOM-EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND AGENDA ADOPTION
II. VISITORS TO BE HEARD
~, ~ III. DAKOTA COUNTY CDA HOUSING STUDY
IV. PROPOSED DIFFLEY/RAHN INTERSECTION IMPROVEMENTS
V. REVIEW GENERAL FUND FUND BALANCE OPTIONS
~~
VI. FORMATION OF COMPREHENSIVE GUIDE PLAN UPDATE
~` COMMITTEE
VII. OTHER BUSINESS
VIII. ADJOURN
Agenda Memo
February 13, 2006 Special City Council Meeting
III. DAKOTA COUNTY CDA HOUSING STUDY
DIRECTION TO BE CONSIDERED: To receive a presentation of the Dakota County
Community Development Agency Housing Report and to provide City staff and the EDA staff
with input regarding its use for future planning and activities.
FACTS:
- Historically, the City of Eagan has used the Dakota County CDA and its predecessor, the
Dakota County HRA, as an agency partner to address a variety of housing needs,
especially in the affordable housing and senior housing areas. The CDA is also the
agency that coordinates Community Development Block Grant funding on behalf of
Dakota County cities and is a conduit for a variety of financing and assistance programs
including down payment assistance, first time homebuyers mortgages, housing
rehabilitation loans, housing tax credits and numerous others.
- Through these programs, the CDA provides both direct assistance to families and support
to cities in providing services to meet the housing needs of certain populations.
- As part of the City Council goal setting for 2005-2006, the Council asked for the
development of information concerning the City of Eagan's anticipated housing needs for
use in the next Comprehensive Guide Plan Update. At the same time, the CDA identified
in its work plan, a Countywide study of housing needs that would address similar issues
for the County as a whole and its individual cities. Rather than duplicate efforts, staff has
cooperated with the CDA in the development of the Request for Proposals, review of
proposers, editing of the draft report and preparation for the presentation at Monday's
workshop.
- Mark Ulfers and Dan Rogness of the Dakota County CDA staff, as well as Jay Thompson
from Maxfield Research, the Consultant for the study, will be present at Monday's
meeting to review the results of the study and hold discussion with the City Council
relative to its relationship to future planning by the City of Eagan. The full report covers
all cities in the County, so an Executive Summary has been prepared specific to the
findings relative to Eagan. If any Councilmember wishes to review the entire study, a
copy can be provided.
ATTACHMENTS:
Executive Summary on pages ~ through ~_.
Full report available upon request.
Summary of Findings
Eagan Housing Needs and Recommendations
From the Report:
Comprehensive Housing Needs Assessment
For Dakota County, Minnesota
Prepared for:
Dakota County Community Development Agency
Eagan, Minnesota
November 2005
~~xfield
Rrcearch Inc_
615 First Avenue NE
Suite 400
Minneapolis, MN 55413
612.338.0012
Eagan Summary of Findings -Dakota County Housing Study
Introduction
Maxfield Research Inc. was engaged by the Dakota County Community Development Agency
(Dakota County CDA) to conduct a comprehensive housing needs assessment for Dakota
County. Based on an analysis of demographic growth trends and characteristics, the County's
existing housing stock, and current housing market conditions, the needs assessment calculated
housing demand in the County through 2030 and recommended housing products to meet de-
mand over the short-term.
The following are key findings pertaining to Eagan from the study, which was completed in No-
vember 2005.
Kev Demot?rauhic and Market Findings Dakota County Submarkets
1. For analysis, Dakota County was grouped into \1~t^lot So^Ib
„e ~n^~
three submazkets, with Eagan being in the ca,my subm^r1,~1~
Develo ed Communities. While demand for
p. '^~~~ ~ iii"ped Cnmm^nitK.
Grmc: ~ Gmatb Communities
F
a
housing is high in the Developed Communities, .
~a
'"'~h" p RurvlArcx
including Eagan, there is limited available land to d~^„~k
accommodate new housing. ,,r,~ R.wm"^^,
v^1h, nuxliw,p>
2. Demand is projected for over 82,000 new housing
units in Dakota County between 2000 and 2030, '-'"~~'"~ ^
This includes about 22,000 new units in the arminCl~
Developed Communities, and nearly 6,000 new ~
units in Eagan. ~
3. Job growth is a key creator of housing demand.
Eagan added 6,000 new jobs from 2000 to 2004,
which has exceeded Met Council's employment
projections for the decade. This strong job
growth, combined with Eagan's close proximity to jobs in Bloomington and Downtowns
Minneapolis and St. Paul will continue to make Eagan an attractive housing location for
many individuals and families.
Population, Household, and Employment Growth
Eagan, 2020 to 2030
Change
2000 2010 2020 2030 2000-2030
Population 63,557 67,630 69,200 70,800 7,243
Households 23,773 26,750 28,500 29,750 5,977
Employment 42,114 48,300 52,000 54,200 12,086
Sources: Metropolitan Council; Maxfield Research Inc.
MAXFIELD RESEARCH INC. 1
Eagan Summary of Findings -Dakota County Housing Study
4. As the adjacent chart shows,
Eagan experienced strong
population and household growth
during the 1990s. However, with
little vacant land available for
new development, growth is
projected to slow between 2000
and 2030, despite strong demand
for housing. Eagan could exceed
these projections by redeveloping
underutilized properties with
housing.
5. Eagan's and the County's
population is aging, creating
increasing demand for mainte-
nance-free housing over the next
few decades. As the adjacent
chart shows, Eagan's 18 to 54
population is projected to decline
over the next three decades, while
the 55 to 74 age group grows by
over 13,000 people, becoming the
largest adult population group.
Projected Growth, Eagan, 1990 to 2030
D,000
000
D --- - - - - ~
,
D,000
D
000
,
o,~o
o,ooo
o,ooo
o ~
4
1990 20D0 ZO10 2020 2030
-Population -Households - Eanpbymer~
6. Like the Metro Area, the market rate rental market in Eagan is soft (6.4% vacancy rate),
while demand for rental housing affordable to low- and moderate-income households re-
mains high. In Eagan, there are three affordable family rental townhome projects, all of
which are fully occupied with waiting lists.
7. New housing is primarily satisfying demand from move-up and executive buyers, while older
existing homes are providing nearly all of the housing for entry-level and first-time buyers.
In 2005 the average price of new homes in Eagan was calculated at about $600,000 for sin-
gle-family homes and $300,000 for townhomeslcondominiums. Meanwhile, the average re-
sale price of existing homes was calculated at $285,000 for single-family homes and
$175,000 for townhomes/condominiums.
8. Senior housing is a relatively new phenomenon in Dakota County and Eagan. All but one of
Eagan's eight senior projects were built after 1996. Overall, Eagan's senior projects serve a
diverse population, with three being affordable adult rental, two market rate adult for-sale,
and three market rate with services. All of Eagan's projects are performing well, indicating
the strong need that exists for senior housing in the community.
MAXFIELD RESEARCH INC. 2
Eagan Summary of Findings -Dakota County Housing Study
HOUSIAE Demand Calculations
9. The projected demand of nearly 6,000 housing units in Eagan from 2000 to 2030 is shown by
type below. It should also be noted that because of the aging population, demand for senior
housing will be increasing over the 30-year period, while general-occupancy demand will be
decreasing.
• For-sale multifamily = 1,720 units (29%)
• Single-family homes = 1,365 units (23%)
• Senior affordable adult rental = 775 units (13%)
• Senior market rate with services = 720 units (12%)
• Senior market rate adult for-sale = 675 units (11 %)
• Rental affordablelsubsidized = 425 units (7%)
• Rental market rate = 300 units (5%)
Total = 5,980 units
10. Because of the dwindling land
supply, about two-thirds of Eagan's
single-family demand will be
satisfied this decade, with
multifamily housing accounting for
nearly all of the new housing after
2020. It should also be noted that
while demand is projected for only
300 market rate rental units, a
greater number could likely be
successfully added, since people
typically prefer newer products.
With these new market rate units,
older market rate projects would
likely need to decrease rents to
maintain occupancy, thus becoming more affordable to lower and moderate-income renters.
Housing Recommendations
The overall projected need for various housing products to satisfy demand from current and fu-
ture residents in Eagan through 2030 is presented in the table on Page 5. Specific recommenda-
tions to address the affordable housing needs of low- and moderate-income households in Eagan
(as presented in the table) over the short-term are summarized below.
For-Sale Horising Recommendations
With rising development costs, there will be virtually no new single-family homes built that are
affordable to moderate-income buyers. We recommend that Eagan encourage for-sale multifam-
ily housing, as these units are generally more affordable. Also, most new multifamily homes dif-
fer from those built in the 1980s and earlier in that they have one versus two levels, and thus are
more appealing to older adults and seniors, who are increasingly becoming the primary market.
MAXFIEI.D RESEARCH INC. 3
Eagan Summary of Findings -Dakota County Housing Study
Housing Rehab Recommendations
With an aging housing stock, housing rehab will become increasingly important to maintain the
quality of Eagan's housing stock. We project that the Dakota CDA will need to be prepared to
steadily increase the number of Home Improvement loans issued to low/moderate-income house-
holds in Eagan from about 12 rehab loans annually during the beginning of this decade to about
401oans annually between 2015 and 2020.
Subsidized/Afjordable Rental Housing Recommendations
There is strong demand in Eagan for rental housing that is affordable to low- and moderate-
incomehouseholds. However, developers of affordable rental housing will face strong competi-
tion for available sites from developers of other types of housing, including senior and for-sale
multifamily. We recommend that Eagan promote mixed-use buildings (mixed-income residen-
tial and commerciaUresidential) as ameans of adding subsidized and affordable rental housing.
In addition to mixed-use buildings, we recommend developing two to three additional 24- to 36-
unit family townhome developments by the Dakota County CDA or a similar development by
another agency/firm within this decade. These projects, as well asmixed-use buildings, should
be promoted in transit-oriented developments where residents would have convenient access to
shopping, services, and transit. One such location is the proposed Cedar Grove redevelopment,
which is planned to be connected to the future Cedar Avenue Bus Rapid Transit.
Preserving the quality of the existing stock of older apartments in the community will also be
important to providing housing to lower-income renters over the long term. Thus, we recom-
mend promoting the use of rental rehabilitation programs.
Affordable Senior Rental Housing Recommendations
The Dakota County CDA's senior housing program has been very successful in providing af-
fordable housing to lower- and moderate-income seniors. Eagan has three such projects (Lake-
side Pointe, O'Leary Manor, and Oakwoods of Eagan), all of which are full with waiting lists.
We recommend the development of another 60- to 65-unit affordable senior rental project in
Eagan within the next four to six years.
Special Needs Recommendations
A portion of Dakota County's population have disabilities or have experienced circumstances
that make it difficult to maintain private housing. Based on our research, we recommend several
special needs housing projects in Dakota County over the next decade, including housing for
homeless persons/families (one or two small apartments for families whose householder has
mental or chemical health issues and a 20- to 24-unit housing project for homeless youth), and
housing for people with mental illness (two or three 36-unit permanent supportive housing pro-
jects and a shared housing project for single disabled adults). While these projects should be
added throughout the County, we recommend Eagan seek potential locations for one or more of
these projects.
MAXFIELD RESEARCH INC. ~ 4
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Special Council Workshop
Agenda Memo
February 13, 2006
IV. PROJECT 719, DIFFLEY ROAD & RAHN ROAD
INTERSECTION RECONFIGURATION
DIRECTION FOR CONSIDERATION: Receive presentation and comment, direct
to the 5-Year Capital Improvement Program (2007-2011).
FACTS:
On July 26, 2005, Dakota County Transportation Department staff presented a
plan to develop design options including less conventional geometrics and traffic
control to improve traffic operations for the intersection of Diffley Road (County
State Aid Highway 30) and Rahn Road in the City of Eagan to the Dakota County
Physical Development Committee.
This plan included a traffic study that has now been completed. The study was
conducted cooperatively by both Dakota County and City of Eagan staff to
evaluate options for improving this intersection. The evaluation included both
traffic control options reviewed in the past and less conventional design options to
determine the best operation in consideration of minimizing impacts to area
residents.
The consultant selected for the study, in conjunction with the City and County
staff, has held two public meetings to encourage public involvement and input.
The original meeting was held strictly with neighborhood residents while all
interested parties were invited to the second meeting. About 20 residents attended
the first meeting and 31 citizens were at the second meeting.
• As the resolution of the deficiencies at this intersection has been of great interest
to the neighborhood and the traveling public for a significant length of time, it is
important that the City Council is aware of the findings of this most recent study
and the public's input regarding said study.
ATTACHMENTS:
• Dakota County's consultant to present summary of public comments and Project
Management Team's findings at workshop.
Agenda Information Memo
February 12, 2006, Special City Council Meeting
V. REVIEW GENERAL FUND FUND BALANCE OPTIONS
ACTION TO BE CONSIDERED:
To provide direction to staff regarding the desired General Fund fund balance
level and use or designation of available fund balance resources.
FACTS:
• At the August 9, 2005 Special City Council Meeting during the discussion
of the General Fund Fund Balance the Council requested a detailed report
on how the fund balance has increased and what funds are included in
State Auditor's calculation of the fund balance.
• Information was provided at the December 12, 2005 Special City Council
Meeting and staff was directed to review debt service and capital needs
for possible uses of fund balance and to provide options to the City
Council in increments of the available fund balance.
• The City's current General Fund Balance use practice calls for an
undesignated fund balance of 30 to 35% of the next year's general fund
expenditure budget.
• The following table shows the calculation for the available fund balance
percentages for the year-ends 1995 through 2005.
General Fund Fund Balance Percent Com arison 12-31-1995 T hrou h 12-31-2005
A
Year End B
Undesignated
Fund Balance C
Next Year's General Fund
Bud et W/O Contin enc D
Year End General Fund
Balance As a Percent
of Next Year's Bud et
1 12/31!1995 5,914,248 15,159,300 39.0%
2 12/31/1996 7,735,510 15,952,100 48.5%
3 12/31/1997 5,769,242 16,461,800 35.0%
4 12/31/1998 8,163,296 17,241,600 47.3%
5 12/31/1999 10,724,402 18,200,000 58.9%
6 12/31/2000 8,972,051 19,280,700 46.5%
7 12/31/2001 9,680,794 20,795,700 46.6%
8 12/31 /2002 9, 328, 995 21, 369, 950 43.7%
9 12/31/2003 9,532,907 21,740,400 43.8%
10 12/31 /2004 10,750, 543 22, 910,400 46.9%
11 12/31 /2005 11,171, 643 23, 990, 600 46.6%
The fund balance for 12/31/2005 is estimated and is reduced by
$178,900 a ro riated for use in 2006.
9
• Director of Administrative Services VanOverbeke has prepared a memo.
containing the following information:
1. Background for the City's General .Fund fund balance.
2. Year-end numbers for 2003, 2004, and 2005.
3. Targeted fund balance percentages.
4. Historical uses of the fund balance.
5. The estimated amount available for appropriation assuming
various incremental levels of retention.
6. A narrative and summary of possible current uses of the fund
balance.
7. Current policy parameters in place for consideration of the level
and uses of the fund balance.
8. Recommendations for consideration by the City Council.
ATTACHMENTS:
• Enclosed on pages ~ i through ~~ is a copy of the memo from
Director of Administrative Services VanOverbeke.
1®
City of Eagan Mcmo
To: City Administrator Hedges
From: Director of Administrative Services VanOverbeke
Date: February 2, 2006
Subject: General Fund Fund Balance
Introduction
At the City Council's direction following discussion at the December 12, 2005
Special meeting I have assembled information regarding the City's General Fund
fund balance. Included in this memo are results of operations for the City's
General Fund for the years 2003, 2004, and preliminary estimates for 2005. The
fund balance remains somewhat higher than the current overall policy target set
by the City Council. A number of factors have contributed to the increase in the
fund balance. My focus in this memo is almost entirely on the General Fund,
although the recommendations will involve opportunities in other funds as well.
Background
The City's Fund Balance can and should be looked at as a savings account and
the use of it provides all the same options and opportunities as any other savings
account. At the most basic level, the balance will increase anytime the City
spends less than it receives in revenues. Historically, the City has consistently
practiced a couple of philosophies that make that result likely. First, we
previously budgeted a contingency account from annual revenues. By definition
the contingency account will be totally spent only in very extreme cases. For
example, an emergency such as a natural disaster or a similar problem may
cause a significant amount of the contingency account to be spent. Naturally,
there would be some opportunity to recover some of those expenditures from
other governmental agencies over the long run. Second, the City uses
conservative budgeting practices in that we are attempting to minimize the
reliance on development related revenues and to flatten the impact caused by
the cyclical nature of certain other revenues. Because we budget revenues
conservatively, variances are generally favorable. On the expenditure side, we
try to budget at appropriate levels to carry out desired programs while limiting
program expansion or new program introduction. We expect departments to
operate within those budgets while allowing for extraordinary circumstances and
making adjustments as necessary and as they can be justified. Since we have
discontinued the practice of budgeting a contingency account from current
revenues, budgeting is somewhat tighter and the fund balance is subject to more
volatility as it now also serves as a first line contingency account.
Year-end 2003
At year-end 2003 the fund balance decreased by $2,529,960 from $12,062,867
to $9,532,907. The ending balance was 43.8% of the 2004 General Fund
budget. The decrease was generated when revenues and transfers in came in
$88,173 less than budgeted, expenditures came in $338,871 less than budgeted,
and a transfer for debt service payments of $2,733,872 was made. The
transferred funds were used to retire the outstanding general obligation debt
used as part of the funding to acquire the land for Central Park ($2,368,872) and
to pay the outstanding balance on Fire Facilities bonds ($365,000). This action
eliminated future ad valorem tax levies.
Year-end 2004
At year-end 2004 the fund balance increased by $1,217,636 from $9,532,907 to
$10,750,543. The ending balance was 46.9% of the 2005 General Fund budget.
The increase was generated when revenues and transfers in came in $139,199
more than budgeted and expenditures came in $1,078,437 less than budgeted.
Year-end 2005
The fund balance is projected to increase by approximately $600,000 at year-end
2005 reflecting a favorable revenue variance of $341,100 and a favorable
expenditure variance of $258,900. These estimates are subject to finalizing the
books for 2005 and completion of the financial audit by the independent CPA
firm. With that projected increase to the fund balance the level would be 46.6%
of the 2006 General Fund budgeted expenditures.
Target fund balance level
The City has historically followed a policy that the fund balance in the General
Fund should be at a level of 30% to 35% of the following year's operating budget.
That level was determined to be the amount necessary to provide adequate
working capital for operations and to provide an additional reserve to deal with
any emergencies, revenue shortfalls, or opportunities. That range is probably on
the low end at this time absent a budgeted contingency and combined with the
ever increasing financial uncertainty related to State budget problems and the
State's uncertain commitment to funding its mandates. The City might, as a
matter of public policy, want to give consideration to increasing the targeted fund
balance level. The State Auditor uses a range of up to 50%; however as
previously presented, that includes all governmental funds which seriously
distorts the intent in Eagan given the nature of the fund balahces in our dedicated
special revenue funds such as Cable TV Franchise Fees.
~~
Historical Uses
Beginning with the year 1995 and projected through 2006 budgeted
commitments, the fund balance has been used as follows:
Uses To Date: Amount
Radio Replacement $ 1,250,000
Equipment Revolving 1,700,000
Debt Service 4,991,704
Emergency Preemption System 170,000
Central Park Land 3,000,000
Generator 769,517
Software Licensing 131,974
Police Systems 389,602
Aerial Fire Truck 813,025
Northeast Eagan Study 60,000
Organizational Study 49,995
Noise Monitoring (Part I) 39,500
Subtotal $ 13,365,317
Budgeted For 2006:
Noise Monitoring (Part II) $ 30,000
Police CJIIN Project 45,500
Police Automatic Vehicle Locator 19,400
HiPP Central Dispatch Start-Up Costs 75,000
HiPP Dispatch Technology Needs Assessment 9,000
Subtotal $ 178,900
Total $ 13,544,217
Estimated Amount Available at 12-31-05 -- Financial Report Fund Balance
The following table illustrates the amount of the fund balance available for current
appropriation at various. retention levels.
Projected 12/31/2005 Fund Balance $11,350,543
Less: Amount Committed in 2006 Budget (178,900)
Net Available For Consideration $11,171,643
2006 General Fund Budget (without contingency) $23,990,600 46.6%
If we maintain The amount
fund balance available for
at ... appropriation is ...
30% $3,974,463
35% 2,774,933
40% 1, 575,403
45% 375,873
50% (823,657)
~~
Possible Current Uses of the Fund Balance
To facilitate analysis and discussion the following narrative explanations are
summarized in the'attached Exhibit A.
Savings Account Given the continued uncertainty at the State, the City could
choose to maintain the slightly higher level of fund balance in the General Fund
into the near future to be reviewed and/or used periodically as determined by the
City Council
Debt Service At this time the City has one general obligation bond issue
outstanding, the Recreational Facilities Bonds Series 2001A (Community
Center), requiring a tax levy for debt service. The principal amount outstanding
will be $11,905,000 after making the 2006 debt service payments. The payable
2006 tax levy is approximately $1,205,000 and debt service in future years will be
fairly consistent with that amount. The City could avoid some future tax levies by
using some of the current fund balance to reduce the annual levies.
The amount of the principal balance and the size of the annual debt service
payments make it difficult to apply cash balances to this particular bond issue.
Any application of cash balances that cause significant changes in the levy from
year to year is usually problematic in the year the levy needs to be increased to
return to the regular levy cycle. Maintaining a cash balance in the debt service
account to allocate over a period of years would cause arbitrage problems as
well and would not be beneficial to the City. The nature of the facility seems also
to suggest that an on-going tax levy, having been voted on and accepted by the
Community may be best left alone into the foreseeable future.
Both Cascade Bay and the Civic Arena have debt service requirements;
however, since they are enterprise operations, debt service has no tax impact at
this time. The $1,000,000 balloon payment for Cascade Bay could perhaps be
addressed with the fund balance, although it may be subject to the same
problems noted in the paragraph on the Community Investment Fund below.
Park Site Acquisition and Development Fund Given the limited amount of park
acquisition and development that can be completed from developer contributions
a transfer to this fund could supplement those revenues and allow for more park
development. This use would not avoid future costs and could be viewed as
contrary to the public's desires without a referendum. On the other hand, it could
certainly be considered of community-wide benefit and might allow for some
development that otherwise probably will not get done in the foreseeable future.
~~
Community Investment Fund Again some of the balance could be transferred to
this fund for future use on projects of community-wide benefit. Without a specific
project in mind, controversy could be generated when the money is actually
used. In spite of how the money was received, it may be subject to the argument
that it is the wrong use of tax money, if there is any controversy on a subsequent
project. This type of transfer may also play into the argument of certain
development revenues supporting other City activities even though the ultimate
project would be of City wide significance.
Post Retirement Health Insurance The City has an undefined liability for
payment of post-retirement health insurance premiums related to personnel
agreements. The City Council has determined that positions need to remain
vacant until savings cover the liability on apay-as-you-go basis. This works
reasonably well in positions where there are a number of employees such as
police officers, although multiple retirements cause a problem. It will not work as
well for positions where only one employee works and along-term vacancy to
accumulate the required money could work against the City's best interests. It
also does not match the cost to the benefit in that future taxpayers are paying for
a benefit being accrued today and which should be part of today's costs.
It is important to note that the termination of the Rule of 90 by PERA has
eliminated eligibility for the City's post retirement health insurance benefit for
non-Police and Fire PERA members hired as City employees after July 1, 1989.
The recent contract with the Police officers also eliminated eligibility for the City's
post retirement health insurance benefit for officers hired after January 1, 2005
by increasing the salary schedule by an equivalent hourly present value amount.
Including the two new officers recently approved there are 7 employees in that
category. Additionally, 15 officers hired before January 1, 2005 opted to
voluntarily move to the new system. The effect of these changes will cap
participation in the program and reduce the City's future liability.
Also, as noted in the Auditor's comments in accordance with GASB Statement
No. 45, this liability is required to be reported for Eagan for the fiscal year ending
December 31, 2008 with earlier implementation being encouraged. The fund
balance could be used to provide some initial funding toward that liability.
Current Policy Parameters
I believe the parameters currently in place for consideration of the fund balance
level and potential uses are generally as follows:
1. The fund balance is first and foremost the City's first line contingency
account and is looked upon as a savings account.
2. Any appropriation of the fund balance should be for projects or
expenditures of community wide benefit. Fund balance dollars should not
be spent on projects that absent this funding source would not be
considered on their own merits. The fund balance expenditures should
eliminate existing tax levies or assist in avoiding future tax levies.
~5
3. Appropriations of fund balance dollars should not replace other revenue
streams in support of required on-going operational programs or service
delivery. Non-replacement of other revenue streams assumes that fees
are at proper levels to support related programs, other revenue sources
are appropriately collected to support related activities, and that taxes are
at fair and competitive levels to support the community's desired level of
programs and services. Fund balance appropriations should therefore be
viewed as available for one time or transitional expenditures only.
Recommendations
Understanding that the target level and the parameters against which potential
appropriations will be measured is clearly a City Council public policy matter, my
recommendation for consideration at this time is as follows:
1. Formally change the target range to 40 to 45% of the next year's
general fund expenditure budget (excluding any contingency
appropriation).
2. Adopt the above referenced policy parameters as written or with
modification to clearly articulate how the use of the fund balance
will be considered.
3. Take formal action to reduce the General Fund fund balance to
$9,596,240 (40% of the 2006 general fund expenditure budget
(excluding the contingency appropriation). The projected reduction
would be $1,575,403 and I would suggest a formal transfer of that
amount to the City's Benefit Accrual Fund. It would be designated
in that fund toward funding of the City's post retirement health
insurance liability. The amount of that liability will be actuarially
determined and recorded in the accounting records sometime
before the deadline of December 31, 2008. I would recommend the
transfer be approved by the City Council and recorded in the 2005
transactions for presentation in the 12-31-05 audited financial
report.
Please let me know, if you would like any additional information or if you would
like to discuss the situation.
Director of Administrative Services VanOverbeke
Chief Financial Officer Pepper
I~
EXHIBIT A
Option Favorable Unfavorable
Retain as savings + Cushion for uncertainty with -- Fund. balance percentage
State budgeting/control remains relatively high
+ Keeps options open for
future appropriation
Debt Service: + Community-wide benefit via -- Causes levy fluctuation
Reduce Eagan Community reduction in taxes -- Creates arbitrage issues
Center debt -- May be viewed as develop-
ment revenues supporting
other City amenities
Debt Service: + Reduces reliance on -- May be viewed as develop-
Reduce Civic Arena and/or operations to pay debt ment revenues supporting
Cascade Bay debt service other City amenities
-- Reduction has no tax impact
Move to Park Site Fund + Augments limited developer -- May be viewed as contrary
contributions to public's desire based on
+ Community-wide benefit no referendum
-- May create expectations
for particular uses
Move to Community + Community-wide benefit -- May create controversy w/o
Investment Fund specific project in mind
-- May be viewed as develop-
ment revenues supporting
other City amenities
Fund post-retirement + Funding must come from -- Issue is probably not
health insurance somewhere understood by the public
+ Future taxpayers would not be
obligated for current costs
I~
Agenda Information Memo
January 13, 2006 Eagan City Council
VI. 2008 COMPREHENSIVE GUIDE PLAN UPDATE
ACTION TO BE CONSIDERED:
To determine City Council role in the 2008 Comprehensive Guide Plan Update process and/or
provide further direction to staff.
FACTS:
- The State requires municipalities to update their Comprehensive Guide Plan every ten years
and 2008 is the deadline for the next required update.
- Although the adoption of the 1998 update was delayed due to negotiation and fine tuning of
certain aspects with the Metropolitan Council, the update process the City employed was
effective and efficient.
- For the 1998 Update, the Update Subcommittee was made up of two members (and an
alternate) from the City Council and Planning Commission that worked closely with planning
staff and the consultant to review and update the Land Use Plan and the Housing Plan. For
the remaining section updates, individual City commissions worked with their staff liaison(s)
to update the portions of the plan relevant to their advisory work (i.e. Airport Commission,
Parks Commission, etc.); City departments worked on the sections related to their work (i.e.
Public Works).
ISSUES:
- Councilmembers have indicated that Council participation in the early stages may interfere
with the Commissions and staff completing their reviews and recommendations for the
various sections of the plan.
- Staff believes there is value in the subcommittee format (and joint APC/CC checkpoint
meetings) to help insure that a unified vision is employed in regard to the Land Use and
Housing Plan updates by the primary land use commission and the City's policy body.
ATTACHMENTS: (2)
Staff memo, pages ~ through.
General Met Council Comprehensive Plan information, pages through~~
~~
Cily of Baran Mcmo
To: Jon Hohenstein, Community Development Director
From: Mike Ridley, City Planner ~---~
Date: February 10, 2005
Subject: 2008 Comprehensive Plan Update
As you are aware the City Council held off appointing members to the 2008
Comprehensive Guide Plan Update Subcommittee at their regular meeting of January 17,
2006 for purposes of further discussing the role of the Committee and the Council's
participation or relationship to it as we move forward in the update process.
The purpose of this memo is to summarize the past roles of staff, commission members
and council members associated with the last update that began in 1996 (the 1998 Update
was ultimately adopted in February 2001).
Background
The State requires municipalities to update their Comprehensive Guide Plan every ten
years and 2008 is the deadline for the next required update.
There are nine primary elements to the Comprehensive Guide Plan and several
appendices (separate documents) that are made part of the plan by reference. The
breakdown and responsible party is as follows:
1. Land Use Plan (CC/APC, staff)
2. Transportation Plan (Public Works staff)
3. Aviation/Airports (ARC, staff)
4. Public Utilities (Public Works staff)
5. Parks and Recreation (APrC, staff)
6. Natural Resources and Environment (APrC,staff)
7. Housing Plan (CC/APC, staff)
8. Economic Development (staff)
9. Community Facilities (staff)
The appendices include: The City's Sanitary Sewer Plan, Water Supply and Distribution
Plan, Water Quality Management Plan; The City's Individual Sewer Treatment Systems
ordinance; Park System Plan and the latest Capital Improvement Program (CIP).
i9
Histo
Although the adoption of the 1998 update was delayed due to negotiation and fine tuning
of certain aspects with the Metropolitan Council, the update process the City employed
was effective and efficient.
In addition to hiring consultant Greg Ingraham, Ingraham & Associates, to assist with the
general plan preparation/process and to assist the City with the public input portions of
the update work, individual City commissions worked with their staff liaison(s) to update
the portions of the plan relevant to their advisory work (i.e. Airport Commission, Parks
Commission, etc.); City departments worked on the sections related to their work (i.e.
Public Works).
Finally, the Update Subcommittee was made up of two members (and an alternate) from
the City Council and Planning Commission that worked closely with planning staff and
the consultant to review and update the Land Use Plan and the Housing Plan. The 1998
Update was the first since legislation was adopted in 1996 requiring consistency between
the Land Use Plan and the Zoning Map. Individualized mailings were sent to each
property owner in the City informing them of their existing and proposed zoning and
guide plan designation.
Update Process
The proposed 2008 Update process would continue to have existing Goals and Policies
for each section evaluated by the logical department/commission to assist with
preparation of the updated Guide Plan sections. Included in this review would be a
visioning process that incorporates an Issues/Opportunities analysis and the preparation
of general goals, policies and alternatives. Draft updated sections would be provided to
the decision making body for review/comment as they become available.
Three Public Open Houses were held throughout the City in 1998 to afford citizens the
opportunity to review various plans and ask questions. Comment sheets were also made
available for those interested in private comments/responses.
Subcommittee Process
Due to the consistency requirements mentioned above, the Update Subcommittee had a
lot of ground to cover for the 1998 update. The subcommittee met approximately a
dozen times over a 12 month period to work out land use consistency issues. The
subcommittee also held a public meeting and invited those property owners with
proposed changes to their zoning and/or land use designation.
Also, along the way, three joint APC/CC workshops were held as Checkpoint Meetings
during the update process. The subcommittee focused solely on the Land Use and the
Housing Plans.
Summary
Aside from ultimately approving the 2008 Plan, the City Council will need to determine
the level of their participation in the update process. While the process will ultimately
include a public hearing before the APC and formal consideration of the overall Plan by
the City Council, the process has benefited by the specific attention that the
Subcommittee has been able to pay to Land Use and Housing sections in particular.
Staff understands that Councilmembers have indicated that Council participation in the
early stages should not interfere with the Commissions and staff completing their reviews
and recommendations for the various sections of the plan. We believe, however, that a
good balance of early information and input can help insure that the plan that is
ultimately presented for public input and public hearing is as close as possible to an
acceptable final product as an outcome of the process.
Please contact me if you have questions or need additional information.
ai
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