05/09/2006 - City Council SpecialSPECIAL CITY COUNCIL MEETING
MAY 9, 2006
5:30 P.M.
EAGAN ROOM-EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND ADOPTION OF AGENDA
~ II. CITIZEN REQUEST RE: STORM DRAINAGE IMPROVEMENTS
III. CONSIDER WINTER TRAIL MAINTENANCE REQUESTS
~$ IV. PUBLIC WORKS CAPITAL IMPROVEMENTS PLAN (CIP)
V. OTHER BUSINESS
VI. VISITORS TO BE HEARD
VII. ADJOURNMENT
Special Council Workshop
Agenda Memo
May 9, 2006
II. STORM DRAINAGE IMPROVEMENT REQUEST -NORTH RIDGE DR
DIRECTION FOR CONSIDERATION: REVIEW FLOODING CONCERNS AND
PROVIDE DIRECTION REGARDING POTENTIAL IMPROVEMENT OPTIONS.
FACTS:
• On October 4, 2005, the City experienced a significant rainfall event of 5.4" in
24hrs that approached the City's 100 yr (1%) design standard (6"/24hrs). While
numerous intersections and low points throughout the city were temporarily
flooded, there were reports of 2 structures along North Ridge Dr. that incurred
flooding from separate backyard low points
• During discussions with the affected property owner, it was learned that the
property at 3865 North Ridge Dr. also incurred basement flooding during the July
2000 Super Storm. However, this was unknown to the City at that time and was
not included in any of the subsequent communitywide storm mitigation
improvements.
• The property owner (Tom Sandish) has requested that the City address these past
flooding issues and provide improvements to eliminate future occurrences. Staff
has performed some preliminary analyses and identified designs options with cost
estimates for discussion and consideration by the Council.
• The property owner has requested a level of protection greater that the city's
design standards for storm water management (8"/24hrs) with a specified
maximum elevation. City staff will present the details of these options and
provide comparisons to City Standards.
• The July 2000 Super Storm mitigation improvements have totaled ~$9.3 million
to date and financed as follows: State grant - $5 million; Sanitary Sewer Trunk
Fund - $2 million; Home Acquisition Resale - $0.79 million; and Water Trunk
Fund - $1.5 million. The Finance Dept. recommends that any future projects
relating to the July 2000 super storm event be financed through the Water Trunk
Fund.
ATTACHMENTS:
• Fact sheet, pages ~o ,_ and ~_.
• Preliminary construction drawing, w/o page number.
• Aerial map, w/o page number.
NORTH RIDGE DRIVE -STRUCTURE FLOODING
Issues: Two (2) residential structures (3865 & 3849 North Ridge Dr.) were
impacted by flooding from high water elevations in their rear yards.
Category FB (Low entry above the 1% rainfall HWL and EOF but below the
required freeboard elevations)
Existing Conditions:
• Low Entries
Two homes (south end) have low entry elevations with potential impact from the
same backyard low point:
0 895 Knollwood Ct. - 886.84 (walkout)
0 3865 North Ridge Dr. - 885.6 (walkout)
One home (north end) has a low entry with potential impact from an "Emergency
Over Flow" (EOF) from a backyard low point.
0 3849 North Ridge Dr. - 887.35 (walkout)
• Normal Water Level - NA (dry rear yard low points)
• 1 % Rainfall High Water Level (HWL) - 885.29 (south)
- 885.25 (north)
• October 4, 2005 Rainfall Event (HWL) - 886.94 (south)
- 887.97 (north)
• Applicable Freeboard Criteria - 2 feet above HWL; 1 foot above EOF
Actual Freeboard - 0.3' (south)
- 0.35' (north)
Meets City Freeboard Criteria?
South - No
North - No
Existing Emergency Overflow: South -Not Available
North - 887.0
• 8" Rainfall Event HWL: South - 885.9
North -Not Applicable
Special Considerations: Apipe was installed to drain the low area in the backyard of the
affected residence to the storm sewer in North Ridge Dr. During the October 4, 2005
rainfall event, the storm sewer system outlet draining into pond JP-20.5 on the east side
of North Ridge Dr. was clogged with debris limiting the system's capacity. In addition,
runoff from backyards to the north caused by a clogged pond outlet (JP30.3)even further
to the north, compounded the reduced capacity of the clogged storm sewer outlet
resulting in the observed flooding. The backyard low point receives direct runoff from
several adjacent backyard to the southwest and to the north. No street runoff is directed to
this affected area.
a
Description of Basic Improvements: The proposed basic improvement (Option #1)
involves increasing the outlet capacity of the pipes that drain the southerly backyard low
point to its ultimate downstream pond outlet on the east side of North Ridge Dr. The
improvement proposes to increase the existing pipe sizes from 12", 18" and 21" to 18" &
30" along this route. Options #2 & #3 provide for an additional separate and secondary
parallel pipe dedicated to drain just the backyard area to Pond JP-20.2 with no
interconnection to the existing drainage system. The only difference between Option #2
& #3 is the alignment route as shown on the attached preliminary Plan & Profile drawing.
All designs are based on the homeowner's request at 3865 North Ridge Dr to provide
protection for an 8" rainfall event and maximum water elevation no greater than the
existing ground elevation 10' away from its walkout entry.
In addition, the EOF elevation between the north and south flooding areas should be
lowered to provide a minimum of 1 foot of freeboard elevation between the low entry at
3849 North Ridge Dr and the highest elevation in the EOF located in the rear yard area of
3853 North Ridge Dr.. This EOF can be lowered to 886.35 without affecting the size of
the improvements required for the south flooding area while still providing the needed
flood protection to 3849 North Ridge Dr. The estimated cost of lowering the EOF based
on this analysis assumes the backyard area of 3853 North Ridge Dr. would be regraded.
A detail field survey has not been performed for this scope of work. If regrading the EOF
is included, a more detailed field survey should be conducted to refine the cost estimate.
Post improvement affect and cost estimate at south end (3865 North Ridge Dr.~
• Existing low entry elevation - 885.6
• Existing elev. 10' away from low entry - 884.5
• Rev. 1% Rainfall High Water Level - 883.6
• 8" Rainfall HWL with Improvement - 884.4
• Improvement Cost - (Includes 20% indirect costs) Option 1: $132,000
Option 2: $ 90,700
Option 3: $ 98,300
• Meets City's 1% Freeboard Criteria YES
• Meets 8" Rainfall Criteria YES
Post improvement affect and cost estimate at north end (3849 North Ridge Dr.~
• Existing low entry elevation - 887.35
• Existing EOF elevation - 887.0
• 1 % Rainfall High Water Level - 884.2
• 8" Rainfall HWL with Imp. - 885.3
• Rev. EOF max. Elevation - 886.35
• Improvement Cost - (Includes 20% indirect cost):
Meets City's 1% Freeboard Criteria YES
Meets 8" Rainfall Criteria YES
$15,000
3
Special Council Workshop
Agenda Memo
May 9, 2006
III. WINTER TRAIL MAINTENANCE PLAN REVIEW
DIRECTION FOR CONSIDERATION: REVIEW AND COMMENT ON
PROPOSED ADDITIONS AND DIRECT TO THE JUNE 6, 2006 COUNCIL
MEETING FOR FORMAL ACTION.
FACTS:
In 1998, the City Council adopted a Winter Trail Maintenance Plan that allows
the Council to annually review and reconsider the extent of the trail system that is
maintained during the winter months. This review has been directed to be
performed at the first available workshop after April 1 each year.
There are 2 separate Citizen Requests (CR), one Business Request (BR) and 1
staff identified Additional Consideration (AC). Each request references the degree
of compliance with the Council's current Policy adopted in June 1998.
ATTACHMENTS:
• Staff memo, pages ~_,a~ ~_.
• Location maps, pages Q through
• Council Policy, pages ~ through
City of Eagan
MEMO
TO: MAYOR AND CITY COUNCILMEMBERS
THOMAS L. HEDGES, CITY ADMINISTRATOR
FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: APRIL 21, 2006
SUBJECT: CONSIDERATION OF ADDITIONAL SEGMENTS TO WINTER TRAIL
MAINTENANCE PROGRAM
BACKGROUND
In October, 1996, the City Council implemented an experimental trial program for maintaining sidewalks
and trails during the winter season on a select segment consisting of 3.8 miles primarily serving walkers
to the elementary schools. They also adopted a policy and an ordinance requiring certain property owners
to maintain the adjacent sidewalks.
In the spring of 1998, the Council evaluated the program and considered expanding it throughout the
City. Staff was directed to inventory the existing system (105 +/- miles), evaluate the priority uses of the
sidewalks and trails, prepare a draft plan (46 +/- miles) and present it to the community for comments
and suggestions.
At a special workshop session held on May 26, 1998, the Council reviewed all the comments and
modified the draft plan to address the needs and desires of the community. This final draft plan (54 +/-
miles) was then presented to the public for final review and comments and subsequent Council adoption
on June 2, 1998. Since then, the City Council has added approx. 8 miles of trails to the system (new
construction along collector/arterial road upgrades meeting the trail policy criteria.) The current program
consists of 62.4 miles of the total 126.5 mile system. (This does not include the internal Park trail
system.)
COSTSBUDGETS
The origina11998 annual budgeted cost was estimated at: $180,000 (53 miles @ $3,400/mile).
The 2006 approved budget is: $74,800 (62.4 miles at $1,199/mile).
The last 5 year average annual cost has been: $62,920 ($1,008/mile).
The highest cost year was the winter season of 2000/2001 at: $150,558 ($2,413/mile).
The previous low cost year was 2002/2003 at: $17,264 ($277/mile).
The cost for the 2005/2006 season was: $88,600 ($1420/mile)
CITIZEN REpUESTS:
1. Citizen Request #1
*Consider adding trail way located on the west side of Pilot Knob Rd. from 4397 Pilot Knob Rd. north
to Balsam St.
Rational: The requesting resident would like their children to be able to walk to Balsam Street on a
maintained trail to reach the bus stop located at Balsam and Sequoia .
Additional 1160 eet (see map)
Additional estimated cost 267.00
1,160 f~ x .23 = $267.00
Does not meet City Council Policy historical precedent. The City has established a policy that
currently allows for plowing only on one side Major Arterial Roadways.
Does not meet Petition Criteria set forth in Council Policy -Winter Maintenance of Sidewalk and
Trail ways 10/15/96, (No petition)
Winter Trail Maint.
Additional considerations
4-21-06
Page 2
2. Citizen Reauest #2.
*Consider adding sidewalk on the south side of Oakbrook Terrace between Johnny Cake Ridge Road
and the beginning of school property maintenance along the Deerwood School Southwest entrance.
Rational: Residents in the Oakbrook Neighborhood would like their children to be able to walk to the
neighborhood school on a maintained sidewalk off the busy street that connects to the south side of the
school.
Additional 994 eet (see map)
Additional estimated cost 229.00
994, f~ x .23 = $229.00
Does not meet City Council Policy Criteria - "Petition" (No petition submitted)
Meets City Council Policy -Criteria #4 ("Local School Walking Route"). These are trails and
sidewalks that are relied upon by the school districts for designated walkers under their bus transportation
policy.
ADDTIONAL CONSIDERATIONS
1. Business Reauest - BR #1
In conjunction with the addition of the trail ways that will be installed as part of the rehabilitation of the
Waters Business Park during the 2006 construction season, the Council may want to consider adding
the following trail way segments;
• Consider adding newly constructed segment of 8' bituminous trail on the west side of
Lone Oak Drive from Lone Oak Road to Lone Oak Parkway (approx. 2,850 feet).
• Consider adding newly constructed segment of 8' bituminous trail on the southeast side
of Lone Oak Parkway from Lone Oak Drive to Northwest Parkway (approx. 1,950 feet).
Additionally, two segments of sidewalk currently exist in this area as part of a future network:
• Consider adding existing segment of 6' concrete sidewalk on the south side of Lone Oak
Parkway from TH 149 to Lone Oak Drive (approx. 1,200 feet).
• Consider adding existing segment of 6' concrete sidewalk on the north side of Northwest
Parkway from TH 149 to Lone Oak Parkway (approx. 1,150 feet).
Rational: Business representatives located in the Waters Development area have requested that these
trails be maintained during the winter to provide paths for employees to use for daytime exercise.
Additional 7150 eet (see map)
Additional average cost 1 645.00
7,150 f~ x .23 = $1, 645.00
Meets City Council Policy -Criteria #2 (Community Collectors). "With 2 traffic lanes and safety
lane/shoulders or 4 full lanes of traffic with volumes greater than 3, 000 vehicles per day and speed
limits from 35-45 mph ".
Winter Trail Maint.
Additional considerations
4-21-06
Page 3
2. Additional Consideration - AC #1
Denmark Avenue (Wescott Rd to Duckwood Drive)
• Consider adding newly constructed segment of 6' concrete sidewalk on the west side of
Denmark Avenue from Wescott Road to Duckwood Drive (approx. 2,750 feet)
Rational: This request includes the portion of sidewalk that will be constructed during the 2006
constructions season (Wescott to Crestridge) and the existing portion (Crestridge to Duckwood).
Winter maintenance of these sidewalks would connect currently winter maintained sections to the
north with areas to the south.
Additional 2 750 eet (see map)
Additional estimated cost 633.00
2, 750 feet x .23 = $633.00
Meets City Council Policy -Criteria #2 (Community Collectors) "With 2 traffic lanes and safety
lane/shoulders or 4 full lanes of traffic with volumes greater than 3,000 vehicles per day and speed
limits from 35-45 mph ".
Please let me know if additional information is necessary to consider these requests.
Qom-, , ~~~
Director of Public Works
Enc: Location maps
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CITY COUNCIL POLICY
SUBJECT: Winter Maintenance of Sidewalk and Trailways.
DATE ADOPTED: October 15, 1996 REVISED: Revised: June 2, 1998
Basis: The City of Eagan has received continued requests to have the sidewalk and
trailway system maintained year around. In addition, the trail system plan element of the
1995 Park System Plan states "Prudent decision making regarding snow plowing must
consider the actual amount of trail use gained given the level of investment required".
After evaluating two seasons of winter maintenance on a limited segment (3.8 miles) of
trails and sidewalks, the City Council decided to expand the program to meet the basic
needs of the community and also modify the previous policy.
Purpose: The City of Eagan has developed the following policy in order to respond in
an orderly, consistent, and fiscally responsible manner to the desires of the community
for a basic Winter Trail and Sidewalk Maintenance Program. After reviewing the extent
of sidewalks and trails that exist within the community as of 1998 (110 +/- miles), the
City Council has determined that those segments that meet the City's basic criteria shall
have priority for performance of winter maintenance. After evaluating the cost
associated with acquiring the specialty type equipment and the additional personnel
resources necessary to provide a reasonable level of service expected by the public, the
City Council has determined that this new public service will be provided through private
contractual services.
Criteria: The following criteria will be used to determine whether a segment of
sidewalk and/or trailway should be included in the winter trail maintenance program:
1. Maior Arterial Roads. These are thoroughfare roads with 4+ lanes, traffic
volumes greater than 5,000 vehicles per day and speed limits of 45 mph or
greater.
2. Community Collectors. With 2 traffic lanes and safety lane/shoulders or 4
full lanes of traffic with volumes greater than 3,000 vehicles per day and
speed limits from 35-45 mph.
3. Neighborhood Collector Streets: Local streets approximately 1 mile in length
with 2 traffic lanes and 2 safety lanes/shoulders, traffic volumes less than
3,000 vehicles per day and speed limits of 35 mph or greater.
4. Local School Walking These are trails and sidewalks that are relied
upon by the school districts for designated walkers under their bus
transportation policy.
5. Other: The Council's discretion will be used to designate other segments as
necessary to provide continuity, designated recreational loops, etc.
Operational Policies
Specific operational policies are hereby adopted to implement a Winter Trail and
Sidewalk Maintenance Program on a uniform basis. This will allow the City Council to
evaluate the effectiveness, economics and acceptance of this program as necessary to
determine the appropriateness of discontinuing, maintaining or modifying the program on
a regular basis.
1. Sidewalk and trailway snow removal will be performed only after a minimum
of 2" of snow has accumulated resulting from a snowfall event.
Accumulations resulting from drifting and/or depositions resulting from
public street snow removal operations will be performed as determined
necessary by the City. City-wide snow removal operations will begin within
24 hours after the cessation of the last (in case of multiple back-to-back
storms) snowfall event and/or when deemed necessary by the City in
coordination with public street snow removal operations. The City will
attempt to complete all snow removal operations within 24 hours after
beginning depending on the event and weather predictions.
2. Snow removal operations will be performed with equipment and operators
retained through a private contractual service agreement.
3. The level of service will be limited to what can be provided by mechanical.
equipment. Due to the limitations of mechanical equipment and trail
irregularities, pathways may not be cleared or maintained to a dry pavement
standard. No hand work will be performed by City or contractual personnel.
Surface irregularities and slippery conditions may result. No ice control
(sanding or salting) will be performed by the City or contractor.
4. It is to be expected that snow can be plowed, blown, swept or dumped on
public right-of--way and easements on either side of the sidewalk/trail as
needed for the best efficiency of operation.
5. Reasonable attempts will be made not to deposit excessive snow in driveways
and/or private sidewalks if is operationally or mechanically controllable.
However, the removal of any snow deposits that may result will be the
responsibility of the adjacent property owner and/or occupant.
6. The City will not be responsible for sand, salt or incidental plow damage to
turf or driveways, nor irrigation systems or any landscaping improvements
located within public rights-of--way or easements. Any related repair will be
the responsibility of the adjacent property owners and/or occupant.
7. In order to perform snow removal operations, pathways must remain free of
any obstructions (i.e., vehicles, refuse containers, play equipment,
implements, etc.) until the pathway snow clearing operation has been
completed. If obstructions are encountered, the City's operation may skip the
affected property frontage and the subsequent removal will be the
responsibility of the adjacent property owner and/or occupant.
8. School districts will be expected to perform snow removal operations on those
segments of public trails and sidewalks adjacent to their property as necessary
to accommodate designated walkers according to their bus transportation
policy.
~~
Plan Adoption•
The sidewalks and trails designated to be maintained by the City of Eagan will be so
referenced on the most recent map adopted by Council action and kept on file in the
Department of Public Works.
Process•
The plan adopted by Council action on June 2, 1998, incorporates approximately 54
miles of the total 110 +/- mile system. With approximately 50% of the system not being
maintained, it is anticipated there will be requests for other segments to be added. Due to
the cost to add additional segments to the overall maintenance program, it is necessary
that a need and benefit be demonstrated to justify the expenditure of additional funds.
Subsequently, no segment will be considered unless accompanied by a petition of 50
properties lying within I/4 mile of the segment to be considered. All requests will be
considered only once per year at the first regular Council meeting in April for possible
inclusion into the following season's program.
G:11/TC/MISC/W interTrailPolicy
i 7
Special Council Workshop
Agenda Memo
May 9, 2006
IV. PUBLIC WORKS DEPT. 5 YEAR CAPITAL IMROVEMENT PROGRAM
(PART ITI -INFRASTRUCTURE)
DIRECTION FOR CONSIDERATION: AFFIRM or REVISE THE DRAFT 5 YR.
CIP ('07-'ll, PART III PUBLIC WORKS INFRASTRUCTURE) and DIRECT IT TO
THE JUNE 6, 2006 COUNCIL MEETING FOR FORMAL CONSIDERATION OF
ADOPTION.
FACTS:
• Every year, the City Council adopts a Capital Improvement Program (CIP) for the
Community that becomes the planning guide for initiating and programming
various capital improvements. It is comprised of three parts:
- Part I -Major Community FacilitiesBuildings
- Part II -Major Equipment
- Part III -Infrastructure (Parks & Public Works)
• The Public Works Department has completed the preparation of its draft CIP, Part
III (Public Works Infrastructure) for `07-' 11 and would like to review it with the
Council and incorporate any comments and/or revisions before presenting it for
formal consideration and adoption at a regular Council meeting.
ATTACHMENTS:
• Copy of the 3 ring binder of the 5 yr. CIP ('07-' 11) was previously provided
under separate cover.
• Summary of Proposed 2007 Program, pages ~_ through ~_.
l~
Proposed 2007 Improvements
($11,205,744)
(2007 - 2011 Capital Improvement Program)
LOCATION DESCRIPTION
ARTERIAL & COLLECTORS
1. Hwy. 149 (Hwy 55 to IGHts)
2. Wescott Rd (Pilot Knob to Denmark)
3. Deerwood Dr (Blackhawk to Pilot Knob)
Upgrade to 4 Lanes with Median & Trail
Overlay
Full width mill & Overlay
LOCAL STREETS ($1,505,500
1. Killdeer Addition (Joyce Ct) Overlay
2. Sheffield Addition Overlay
3. Thomas Center Dr (Cliff to Thomas Lake Rd) Overlay
4. Fawn Ridge 1st & 2nd Additions Overlay
5. Westbury Addition Overlay
6. Lexington Square Additions Overlay
TRAILS ($331,155)
1. TH 149 (TH 55 to Wescott) New, East side
2. Thomas Lake Rd (Thos Center Dr to Highline trail) New, West side
3. Diffley Rd (Rahn to Balckhawk Rd) New, North side
4. Coachman Rd (Yankee Doodle to 800' south) New, East side
SEALCOAT ($366,589)
563,983 Sq. Yds (Mist locations) Surface Maintenance
INTERSECTION IMPROVEMENTS ($1,925,000)
1. Balckhawk Rd & Deerwood Dr. Signal, New
2. Blackhawk Rd & Silver Bell Rd Signal, New
3. Cliff Rd & Thomas Lake Rd ~ Signal, New
4. Diffley & Rahn Rd
5. Balckhawk Rd &Diffley Rd
6. Lexington Ave & Northview Park Rd
7. Wescott Rd & TH 149
Roundabout -Design and Right of Way Acq.
New Right Turn Lane, Signal revision
Signal, New
Signal, New
~q
LOCATION DESCRIPTION
STREETLIGHTS ($41,000
1. Galaxie Ave.& Berkshire Dr Upgrade
2. Galaxie Ave. & Covington La. Upgrade (2)
3. Galaxie Ave. & Skyview Ct Upgrade
4. Galaxie Ave. & Safari Pass Upgrade
5. Gemini & Neil Armstrong Blvd. Install
6. Johnny Cake Ridge & Highline Trail xing Install
7. Johhny Cake Ridge & Covington Ln. Upgrade (2)
8. Lone Oak Pkwy & Northwest Pkwy Upgrade
9. Kensington Tr. & Lexington Ave. Upgrade
10. Deerwood Dr. & St. John Nuemann Driveways Upgrade (2)
WATER TRUNK DISTRIBUTION ($50,000)
TH 149 (Wescott To Azalea Way -IGHts) 1,000 ft new watermain
WATER SYSTEM OPERATON & FACILITIES ($40,000)
1. Pull & inspect Wells #3 & #17 Rehabilitation
SANITARY SEWER TRUNK CONVEYANCE ($0)
NONE ANTICIPATED
SANITARY FACILITIES & OPERATIONS ($145,000)
1. 5000 ft @ misc locations New sliplining for root and infiltration control
STORM TRUNK CONVEYANCE ($1,384,000)
Lebanon Hills Regional Park Trunk Storm Outlet
STORM FACILITIES & OPERATIONS ($20,000)
Pond BP-18.4A (Life Time Fitness) Silt Removal
GTC/CIP'07-11/ProDOSed 2007 Improvements
~ 1~