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04/10/2007 - City Council Special~Q2 AGENDA SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 10, 2007 5:30 PM EAGAN ROOM - EAGAN MUNICIPAL CENTER I. ROLL CALL AND AGENDA ADOPTION II. VISITORS TO BE HEARD 1 III. PARKLAND ACQUISITION CRITERIA IV. COMP GUIDE PLAN REVIEW (PARKS CHAPTER) V. COUNCIL STANDING COMMITTEE RECOMMENDATIONS ~Q, r (p A. 120TH STREET JPA WITH ROSEMOUNT ~, a3 B. PARKING SIGNAGE AROUND EHS (p C. CAMPAIGN SIGNS IN RIGHT-OF-WAY ~ D. U.S. MAYORS CLIMATE PROTECTION AGREEMENT ~, 3 3~ VI. YOUTH SUPPORTIVE HOUSING ~Sl VII. FORMATION OF AN AD HOC ECONOMIC DEVELOPMENT GOALS AND POLICY GROUP VIII. ADJOURNMENT City Council Workshop April 10, 2007 III. PARKLAND ACQUISITION CRITERIA ACTION TO BE CONSIDERED: Approve the analytical tool developed for evaluating parcels that may be considered for future acquisition. FACTS: • As the City of Eagan reaches build-out the limited open space that remains will continue to be perceived as valuable in its open and natural state. • While the City Council places a high value on preserving open space they recognize that it is not economically feasible to purchase all of the parcels that may be presented for potential acquisition. • The City Council charged the APrC with developing criteria and a process to review potential parcels that might be considered for acquisition. • As part of the Patrick Eagan Park Master Plan the consultant was asked to develop criteria and process for evaluating and prioritizing potential park land additions. In conjunction with the APrC the consultant has provided an analytical tool that will help decision makers assess the value and contribution of each potential parcel to the city's overall open space inventory. • The tool is designed to provide preliminary information to the APrC who will then evaluate the parcel based on the defined criteria. This information will give the City Council some tangible benchmarks to use when evaluating whether or not the City of Eagan should acquire a particular parcel of land. • Although this tool will help evaluate parcels of land for Council consideration it is a guide and can be changed to meet any future changes or needs as deemed appropriate. ATTACHMENTS: (2) • Background memo on pages a-~ • Acquisition Criteria Report attached but un-numbered. ;' City a[ Ea~a~ TO: Tom Hedges, City Administrator FROM: Juli Seydell Johnson, Director of Parks and Recreation Paul Olson, Superintendent of Parks DATE: Apri14, 2007 SUBJECT: Acquisition Criteria MEMO Background One of the primary responsibilities ofthe Advisory Parks Commission (APrC) has been to review, evaluate and make recommendations pertaining to the acquisition of land for preservation and/or the enhancement of existing park areas. Land has most often been acquired during the subdivision process through a dedication in lieu of a cash payment. Other methods have included simple purchase with funds from the Park Site Fund (PSF) or derived through State and Federal grant programs. As the City has evolved, there have been a number of renditions of a park acquisition list. The method and criteria used to determine whether it was appropriate and justifiable to include a specific parcel have also varied. In the early years, parcels that were in close proximity to an existing City park or fizlfilled a specific need for a Park Service District were of the highest priority. Over time, additional resource based criteria have been infused into the process. vn the Spring of 2002 as the amount of available land and available funding began to wane, and values escalated, the APrC began the process of developing a "tool" for the evaluation of parcels. The APrC concluded that a system of analysis that utilized a variety of specific criteria would provide the most quantifiable and therefore justif able results. The system could be used not only to review parcels that may have already been identified but more importantly to test candidate sites as they became known and/or available. Known sites were subsequently rated by APrC members and listed in rank order based upon the average of their cumulative scores. A list of priorities resulted. Status In 2006, as part of the Patrick Eagan Park Master Plan process, the selected Consultant was asked to develop "criteria and process for evaluating and prioritizing potential park land additions". The goal again being to create a quantifiable and justifiable method of evaluating properties as they became available through either park dedication or for purchase. It would also accurately reflect current conditions and concepts. Specific properties were not to be .identified. Working with the APrC and the Acquisition/Development sub-committee, the Consultant reviewed the process developed in 2002. It was determined that while the system had merit, additional specificity in the criteria used for evaluation would be beneficial. Subsequently, seventeen criteria within five general categories were agreed upon, many of the criteria being similar in nature to those developed in 2002. Significant differences from 2002 include the inclusion of criteria that are specific to the "feasibility" of a potential acquisition that could have a positive or negative effect on the overall rating, a wider point spread, and the establishment of a minimum threshold for the final score that must be met to justify further consideration of a parcel. Specific modifications included: • Adding greater weight to the potential recreation value • More correlation with the comprehensive and 20/20 plans • Adding criteria that consider the long term burden for development and maintenance • Assessment of potential funding sources This "test" would be applied to all parcels that became available for a potential acquisition as the result of a park dedication opportunity or were known to have become available for purchase. The end result would aid in making a final determination regarding continued pursuit of the parcel. Next Step The new system will be employed as an analytical tool by the APrC. The APrC working cooperatively with staff will employ the revised system on those parcels that remain on the updated priority list established in 2002 to determine if they meet the minimum score required to merit continued inclusion. Staff will provide the background information specific for each site to allow for consistent interpretation of site issues and opportunities while the APrC members would complete the balance of the rating sheets. Because of the subjectivity of a number of the categories an overall average would be employed to determine a final score. Nearly 2/3 of the original 20021ist of acquisition priorities have since been acquired or are no longer feasible for the intended purpose. At this time the intent would not be to identify new parcels or create priorities. Any acquisition, whether through park dedication or purchase, would continue to be subject to Council approval. 3 City Council Workshop Apri110, 2007 IV. COMP GUIDE PLAN REVIEW (PARKS CHAPTER) ACTION TO BE CONSIDERED: Approve the updated section of 2008 City Comprehensive Plan that pertains to the parks and recreation section. FACTS: • The State requires municipalities to update their Comprehensive Guide Plan every ten years and 2008 is the deadline for the next required update. The Comprehensive Guide Plan embodies the City's vision for development over the next 10-20 yeazs. It includes goals and policies to guide development decisions as well as sections addressing existing and proposed land use, transportation, housing, utilities, parks and trails, natural resources, airports and aviation, economic development, and public facilities. • A good portion of the work needed to update the Parks and Recreation section of the plan was completed during the 20/20 Vision process of 2005-2006. The 20/20 Vision process gathered public input as well as other data in order to project the future of Parks and Recreation facilities and services in Eagan. • The APrC has continued the work of the 20/20 Vision during the past year adding a new Park Classification System and developing Parkland Acquisition Criteria. Both are included as components of the Comprehensive Guide update. • The Acquisition and Development Subcommittee of the APrC held a series of meetings over the past few months to complete work on the update. Staff from Community Development also participated in these meetings to help clarify and guide the process. • The full discussion of current issues is found on pages 4 & 5 of the draft .plan. A few issues which may require additional comment in the future are listed below. For various reasons, staff is recommending that additional comment on these areas should be delayed and the verbiage of the report kept as presented. o Future of Golf as a Recreational Amenity - In the past, the City has had policies in the Pazks and Land Use sections of its Comprehensive Plan that relate to golf as a recreational amenity available in the community and the zoning code has provided for them, although the current golf courses themselves have been, and continue to be, privately owned. The circumstances related to the Carriage Hills Golf Course have given rise to a lawsuit, the outcome of which is pending before the Minnesota Supreme Court and may not be known for some time. While the City believes that its actions to date have been proper and legally supportable, it will be necessary as part of the Comprehensive Plan update to address the City's expectations with respect to the role of golf as a recreational amenity that may be provided by the. City, as it updates its Parks and Land Use plans through 2030. Staff would request preliminary direction regarding the approach to be taken in reviewing the City's recreation needs related to golf, the City's role in meeting those needs and, ultimately, the land use expectations for the three properties that have been golf courses in the City to date. o Development Beyond Eagan Boundaries -Determining the timing of development inside (much less outside) of Eagan is difficult; however, it is appropriate to plan for development outside of our boundaries based on the Land Use Plans prepared by our neighbors. Eagan will have a chance to review and continent on adjacent municipality's plans as part of the 2008 Update. The APrC reviewed and recommended the attached updated plan at their Mazch 2007 meeting. ATTACHMENTS: (1) • Draft P ks and Recreation System Plan for 2008 City Comprehensive Plan included on pages _ ~ ~_~. PARK AND RECREATION SYSTEM PLAN INTRODUCTION This section summarizes the Eagan Park Plan (park plan) that was completed in 1994 and updated with the 20/20 Vision document/process in 2006. The Executive Summary of the 20/20 Vision along with updates from 1994 Park Plan are incorporated into this Comprehensive Guide Plan as an appendix. GOALS AND POLICIES 20/20 Guiding Principles: The 20/20 Vision developed the following Guiding Principles: Health and Well-being -Enable the residents of Eagan to pursue an active, healthy lifestyle by providing resources and opportunities for physical and mental well-being. • Enhance both transportation and passive recreational trail systems • Create/maintain healthy community • Provide active and passive recreation opportunities • Provide natural surface, non-bituminous trails through the Eagan's greenways. • Provide for formal gardens in Eagan • Provide non-traditional sports. opportunities for youth. 2. Community Equity and Balance -Endow the residents of Eagan with desirable parks, facilities, programs and services throughout the community. • Enhance arts opportunities • Modify facilities such as Cascade Bay Water Park to retain economic viability and continue attracting a wide.range of residents. • Provide desirable facilities for reasonable fees and charges with public tax support, as appropriate. • Deepen the sense of community through special events not necessarily linked to specific holidays but rather celebrations of Eagan. 3. Open and Green Space -Enhance the residents of Eagan's quality of life by providing open natural and green spaces for aesthetic, environmental,. water quality, recreational and educational purposes. • Preserve/Maintain green space and open space • Enhance both transportation and passive recreational trail systems. • Obtain high quality natural areas for continuous greenways. • Acquire other significant resources as opportunity pxesents itself • Provide natural and cultural history interpretive programs. W 4. Demographic Equity -Ensure that all residents of Eagan have appropriate access to recreational opportunities. Special areas of emphasis are: • Community Service activities that involve youth volunteer initiatives with general adult guidance. • SociaUintramural physical activities for teens not involved in organized or varsity sports. • Expanded health/recreational program opportunities for the growing segment of older adults. • Indoor aquatic related health opportunities available during daytime hours. • Seek more program and facility use partnerships with the private and non- profit sector of the community to expand recreation opportunities for residents. 5. Resource Optimization -When undertaking new capital projects, facility service and program enhancements, investigate alternative funding and potential partnerships and sponsorships. • Seek alternate funding sources including partnerships. • Sustainability as a philosophy for facilities. • More involvement of private groups and communities in developing and maintaining the wetlands and parks. • Support and partner with others to purchase and maintain existing and new parks and green spaces. 20/20 Vision Strategies: The 20/20 Vision developed the following strategies for implementation of the policies, programs, and procedures that are in tune with the preceding "Guiding Principles". 1. Maintain the existing park facilities in a sustainable manner to optimize the facilities viability throughout its intended life cycle, extend the facilities lifecycle where feasible, and minimize the cost over the economic life of the facilities. 2. Identify opportunities to partner with interested parties for the development of new and unique and special facilities where either economic criteria or public demand warrants the action. 3. Communicate on an ongoing basis with customers and residents to provide programs and services for the residents that enable them to achieve a healthy, active lifestyle. 4. Make the public aware of desired services that are available from other providers in the City or Region. 5. Continuously track demographic and social trends in the community, and in conjunction with other leisure service providers, offer relevant program and service opportunities to meet the changing needs. 2 6. Provide trails and alternative methods of transportation to make possible commutes, recreational activity, and access to facilities by means other than private motor vehicles. 7. Protect and, as feasible, increase open space and natural resources where clear value will accrue to the residents of Eagan. 8. Enhance the existing facilities in partnership with user organizations that have an interest in improving the facilities. 9. Position the Department to succeed in the era of change by creating or fine-tuning administrative policies and processes and continuously evaluating new practices, methods and technologies that may enhance the administration of the Department. This includes providing additional staff, equipment and materials as needed. TRENDS The greatest impact to Eagan's Parks and Recreation facilities, programs and services is likely to come from the increasing age of the residents. Although there may be differences in how older residents may use the existing facilities and services there may be strikingly few changes needed as the older residents may continue or return to those activities of their youth. Some adaptations may be necessary and there is likely to be increased demand for some facilities of particular interest to an active and well- educated group of residents. The other potential trend has two probable outcomes. If the aging population move from their single family homes into multi-dwelling units, it will open the houses to new tenants or owners. This might result in occupation either by family members or by an increasingly wealthy minority population. Either circumstance would increase the numbers of young people in the community and it is quite likely that the diversity of the community will increase. These are the broad challenges that may face the present and future park and recreation professionals in the next fifteen years. The following trends are national, regional and local in scope. They are not so much predictions of the future but projections of a current reality that are becoming more evident with the passing of each year. Populations will not age in the same ways as older Americans have previously; increasing longevity is predicted to place a burden upon government and social services. The population continues to become more diverse particularly among the younger generations of Americans. Potential of two "competing" cohort groups -the growing (children) and the goldening (older adults). Concerns about obesity, health, and lack of opportunities for physical activity are already a significant factor in today's planning <~ Building sense of community and the social capital it brings is increasingly important to the viability of communities. Today's youth remain "at risk" in a number of ways due to unsupervised non- school hours, increases in substance abuse, and lack of physical activity. There appears to be a growing gap between income levels in the United States. The City does not anticipate any major changes to the current system of service delivery over the next 10-20 years. Rather, the City recognizes the importance of maintaining flexibility to respond to changing needs and trends in a timely manner. With regard to facility development, the City annually reviews and updates afive-year capital improvement plan for parks.. CURRENT ISSUES Future of Golf as a Recreational Amenity -The 2000 Comprehensive Guide included three privately-owned golf courses in the inventory of public park facilities. At that time participation in golf was increasing and the report referenced a potential need for additional golf courses in Eagan. Since that time, golf participation has leveled off or decreased in most areas of the country and development of new golf courses has virtually stopped. The owners of one or more of the private courses in Eagan wish to redevelop the golf course land into housing or other uses. The impact of this will need to be addressed in terms of open space and recreational needs. Redevelopment and Major Infill of Older Neighborhoods - As Eagan moves toward redevelopment of older neighborhoods, area demographic and population changes will need to be reassessed in order to provide adequate services to the new residents. This acknowledges that new population centers may develop that are not served by the current network of park facilities. It should be noted that new population centers will likely be limited due to the scale of site needed to adversely impact current park distribution. Also, even with redevelopment, the City's ultimate population is not expected to grow beyond 73,000. Riverfront Land - An area not previously developed is the riverfront area along the northwest border of Eagan. Research needs to be done with State and Federal agencies to determine what, if any, types of recreational and public amenities could be added to this area in the future to leverage the natural beauty and river access into an additional attraction for Eagan residents. Dakota County is also looking into recreational use possibilities for this area as part of their Parks Master Planning process. Development Beyond Eagan Boundaries -Previously undeveloped areas of Inver Grove Heights and Rosemount are likely to develop within the scope of this plan. Increases in residents in these areas may impact use of parks and open spaces located in close proximity to the municipal boundaries. These changes will need to be monitored and discussed among the jurisdictions to ensure adequate user amenities. 4 9 Open Space Acquisition/ Greenway Delineation -The supply of open space in Eagan can be argued to be either adequate or in-adequate based up the types of land considered to be "open space" and the survey sample used as a comparison. At this point in Eagan's development, with relatively few acres of open space available for public acquisition, the goal for open space should be to evaluate remaining undeveloped areas on a case by case basis and strive to acquire only those that have unique and/or vanishing natural characteristics that need to preserved, that contribute to an established park or greenway, or that provide another feature needed for the public good. An Acquisition Criteria Scoring System was developed in 2007 and included as an appendix to this plan for this reason. Funding of Acquisitions, Park Development, and Maintenance of Current System - As Eagan reaches build-out, developers Park Dedication fees will be greatly diminished. This fund has served Eagan well to this point to create a comprehensive park system. The question of how to continue to fund future acquisitions and park improvements will need to be addressed by the City Council. Facility Development - A number of specialized facilities have been proposed by interest groups in Eagan. These include art facilities, performance facilities, dog parks, and indoor aquatic facility. All of these were addressed in the 20/20 Vision with a directive to continue to monitor public demand and to study future facility additions along with partner groups from each discipline. INVENTORY OF EXISTING PARK SYSTEM FACILTIES (Note: Need to provide updates maps of each park including current amenities and those still desired/needed but not yet in place.) REGIONAL FACILTIES IN EAGAN There are several regional park and open space facilities, managed by state, federal, or county governments, located within or in close proximity to Eagan. Most notably these include: Lebanon Hills Regional Park, Fort Snelling State Park, the Minnesota Zoological Garden, and the Minnesota Valley National Wildlife Refuge and Recreation Area. The City acknowledges that these facilities contribute substantial open space and natural areas within easy access of Eagan residents. Trail connections exist or are planned to link these facilities to each other and to the City's park system. STANDARDS AND CLASSIFICATIONS The City has adopted standards to measure the adequacy of facilities and services and to ensure equitable distribution of facilities throughout the community. The 1990 Park Plan established six park planning districts with thirty-four neighborhood park planning service areas. These service areas continue to be accurate for planning purposes at this time but may need to be updated in the future as redevelopment and major infill takes place in older neighborhoods. /l] Eagan uses a park classification system comprised of a variety of facilities that conform to a hierarchy according to their use, size and facility development. These standards were updated in 2006. Neighborhood Common Intended to serve specific neighborhoods within medium to high density residential areas that can not be adequately served by a traditional neighborhood park due to physical limitations or access constraints. In certain circumstances, the park may be privately operated. Generally, 1 to 4 acres in size with limited amenities that may include a play structure, hard court and some seating, %4 mile service azea. The amenities may be specific to the needs of the surrounding neighborhood. Example: Westcott Commons Neighborhood Park Provides for a variety active and passive, formal and informal activities, within a park space easily accessible form a defined neighborhood service area, generally 3/4 of a mile. Distribution is throughout the community. Amenities may include ball fields, skating rinks, warming house, play structure, open space and hard courts. The size is variable though most are less than 15 acres. Example: Bridle Ridge Park Community Park Facilities and use are targeted to serve residents of the entire City. The scale and scope of the site, improvements and amenities are adequate for large groups and special events. Generally more than 25 acres in size, they are often associated with a significant natural feature. Easily accessible from collector and arterial roadways. Amenities are non-athletic and may include large shelters and pavilions, hiking trails, play structures, fishing piers and picnic grounds. Example: Central Park, Thomas Lake Park, Trapp Farm Park, Black Hawk Park Community Athletic Field A large athletic complex servicing the entire community, intended primarily for organized youth and adult play including tournaments. Generally more than 25 acres in size and easily accessible. Field space may be developed for a specific sport or remain open to allow for multiple sport use. Fields maybe lighted to accommodate extended use. Some opportunity for passive use that includes trails and picnic areas, restroom/service buildings and play structures may be on site. Example: Lexington-Diffley Athletic Fields • Preserve An isolated site consisting primarily of unique and/or undisturbed tracts of park land. While not physically connected to other park land, it may function as part of an ecological corridor, flyway or a link in other natural processes. Development is associated only with passive activities such as hiking, nature observation or resource enhancement. Some may contain or function as drain runs, retention ponds or storm water collection points. Access may be limited. Example: Patrick Eagan Park 6 Greenway Preserve A primarily undisturbed tract of park land containing unique and/or undisturbed natural resources, most often physically connected to other preserves or resources via a natural corridor. Any activities are passive and may include hiking, nature observation and interpretation. The site may contain elements of, or function as, part of the storm water management system. Access may be limited. Example: • Greenway Corridor A contiguous lineal corridor or resource that enhances, buffers or connects undisturbed natural areas or features. May allow for physical access between areas via a trail or function as wildlife/ecologic corridor. Access may be from multiple public spaces, streets or trails. Example: Highline Trail • Special Use Facilities that provide a unique activity or built environmentlamenities that promotes a unique activity. Often intended for a single purpose. The location may be dictated by the physical needs of a specific activity which make it incompatible with other recreational areas. Service areais the entire community. Example: Moonshine Park • Historic Site A site intended to preserve, protect and/or interpret historic areas or buildings. Improvements are generally limited to those intended to enhance the experience of any visitors or of scheduled, on-site, programs. The site may also be designated as historically significant at the State or national level. Example: Holz Farm Park RECREATION PROGRAMS The programs, offerings, and services provided by the Eagan Park and Recreation Department encompass most of the traditional practices of community park and recreation departments throughout the country. These traditional practices include: • Four season scheduling. • Programming structured by age group, program area, or facility. • Predominant use of class, team, and drop-in opportunities. • Emphasis upon sporting activities. The range, extent and variety of programming indicate that the department fulfils its role by "providing a wide range of recreational opportunities to meet the diverse interests of it residents" as indicated as part of its mission to the Eagan community. While the program offerings are very much in keeping with traditional approaches by similar departments, there is evidence of some important innovations being practiced by this department including: • Optimization of resources by partnering with other entities. • Comprehensive offerings for the preschool age group. • Family programming. • Teen-centered programming. • Fitness programming. l~ The growing number of older adults, the increasing diversity of our population, the current and projected health crisis, and other issues acting in concert with one another create still another shift in programming focus and direction. These changes in demographics, consumer behavior, community resources, and organizational practices will change the approaches being used by community departments. Some of the program areas that will need additional progranuning are: • Programs and activities based on the specific benefits identified as being important to resident of Eagan such as: Access and preservation of open space, increasing overall health, and creating a sense of community. • Programs that target the new older adult. • Programs for teens. • Continuing to monitor Eagan's changing demographics and adjusting program offerings accordingly. Intergenerational programming. NATURAL RESOURCES Natural resource preservation is a fundamental element of Eagan's park and open space planning. The most prominent natural resources within the community include the Minnesota River Valley, lakes and small water basins, wetlands, forest cover, and rolling terrain. Preservation efforts are important to the maintenance of wildlife habitat and movement corridors; preservation of rare or endangered flora and fauna; storm water detention and aquatic recharge areas; visual relief and aesthetic considerations; preservation of the community's historical perspective; and to provide environmental education. The rationale supporting resource preservation and an assessment of programs, policies, and resource preservation methods and regulations are described in the park plan. In addition, opportunities for natural resource interpretation and action steps to assist in preserving Eagan's sensitive resource base are identified. NEEDS AND DEMANDS ANAYLSIS Today, Eagan has 1360 acres of City-owned park land and a population of 63,577 in the 2000 census. This equates to a park land supply of 21.4 acres per 1,000 residents. However, when open space and park Iand owned by other public entities such as the School Districts, County, State and Federal governments are included the total becomes 4550 acres of open space. This equates to an open space supply of 71.6 acres per 1000 population. TRAIL SYSTEM The primary goal of Eagan's Comprehensive Guide Plan -Trails Section is to develop a continuous interconnected system of bikeways and trails that would serve recreational and transportation needs. Nationally trails are used for walking, bicycling, horseback riding, hiking, running, and commuting. Utilization of trails is on the increase due to the l3 variety of users that can share the experiences. The greatest barrier to trail development is finding suitable land. Obtaining the use of linear strips of land, particularly in urban areas, is a difficult task. Eagan, through the Comp-Guide-Plan/Trails has a preliminary route that will achieve these objectives. The following material is intended to organize, prioritize and otherwise provide trail development concepts that will enhance the trails System and make it a "user-friendly means of recreation and transportation. To ensure the City of Eagan is atrails-friendly city it must continue to plan for, develop, implement and enhance its pedestrian and bicycle transportation network and hard surface trail system. Additionally, the Trails Element should highlight policies and programs to encourage walking and bicycling as alternative travel modes and generally make trail use safer for bicyclists, motor vehicles and pedestrians. These comments also recognize that new technology, such as motor scooters and the Segway (two-wheeled, upright mechanized transport) may make use of these designated trails as well as variations on mopeds and similar non-vehicular transports. The Trails Element discusses the utilization of utility rights-of--ways, power lines, current or future abandoned railroad beds, existing parks, proposed parks, city streets, and private property to create a functional trail network for all users. The continuous implementation of the trail system will become an integral part of the land development process. The Goals of this Element are to provide trail development concepts that will: • Develop an interconnected system of trails that serve transportation and recreational needs and accommodate a variety of skill levels. • Guide implementation by developers, public agencies, and others. • Increase the number of trips made by foot and bicycle for both transportation and recreation. • Make pedestrian use and bicycling safer and more convenient for the residents of Eagan and its workforce. The Objectives of this Element are to provide examples that may assist planners to: • Provide trail connections to transit centers, central business districts, employment areas, major shopping centers, regional hiker-biker trails, and regional parks. • Provide connections to current or planned trail facilities in adjacent municipalities and State and Federal owned properties. • Develop a methodology to prioritize and implement trail projects in order to benefit as many users and potential users as soon as possible. • Minimize conflicts between pedestrians/bicyclists and motor vehicles and between bicyclists and pedestrians. I~ • Suggest City programs and policies that will educate residents and non-residents on safe and effective bicycling, walking and encourage more people to walk and use a bicycle for commuting to work or other trips. Guiding Principles: • Maintain a citywide perspective -Focus on major roadway connections, and hiker-biker trails that form the basic framework for the citywide trail system. Provide access -Trails should connect residential areas with commercial, community and activity centers. Bicycle parking facilities should be provided at all key destinations such as transit stations, employment centers, shopping centers, libraries, community centers, and civic buildings. • Emphasize connectivity and continuity -Existing and proposed trails should be continuous within and between existing and planned communities as well as with municipalities and neighboring jurisdictions. Provide variety and balance - To the extent possible, ensure that various bicycling experience levels are met by developing a balanced system of shared use paths, bike lanes,. and shared use roadways. • Ensure that transportation, environmental, and community concerns are addressed during the trail facility planning and implementation. PLAN CHANGES SINCE (1994) • Holz Farm Park, June 20, 2003 • Patrick Eagan Park, November 21, 2006 10 ~~ Special Council Workshop Agenda Memo April 10, 2007 V. COUNCIL STANDING COMMITTEE RECOMMENDATIONS A. 120 STREET JPA WITH ROSEMOUNT DIRECTION FOR CONSIDERATION: AUTHORIZE THE PREPARATION OF A JOINT POWERS AGREEMENT WITH ROSEMOUNT FOR THE EXTENSION OF UTILITIES WITH A QUALIFYING CRITERIA OF CONCURRENT CONSTRUCTION OF 120 STREET FROM BISCAYNE AVENUE TO TH 3. FACTS: • The City of Rosemount has submitted a formal request for Eagan to enter into a Joint Powers Agreement (JPA) to allow the planned extension of our sanitary sewer into the City of Rosemount to serve approximately 166 acres of existing small lot well & septic residential property located on both sides of TH 3 and south of 1200i Street. • The City of Eagan in turn has informed Rosemount of an interest in having 120"' Street extended from Biscayne Ave to a new connection with TH 3 (in Rosemount) to provide another outlet for SE Eagan. • At the City Council workshop on January 25, 2005, the staff report indicated that there was sufficient capacity and elevation to accommodate Rosemount's request and the sewer has already been constructed to the corporate limits as part of the Lon Acres Development. The Council reaffirmed their long held desire for the 120 Street extension to TH 3. Subsequently, the Council directed the issue to the Public Works Committee to discuss the issues of a JPA with possible conditions. • The Public Works Committee met on March 6, 2006, with the Rosemount City Engineer in attendance. They recommended that the two cities begin discussions for creating a JPA with a term limit directly related to the 120th Street extension and directed that this item be presented to the full Council for consideration at a future workshop. • Rosemount's ability to initiate the 120th Street extension is dependent on new development financing it. However, several Rosemount Council members have expressed a reluctance to change their Comp Guide Plan, from the current Rural Residential (large lot well & septic) to a more developable zoning (R-1). • Rosemount is presently only looking for a long term commitment for sewer service so that they know what to plan for and can subsequently prepare the Sewer Element of their Comp Plan update this year. There has been no further communications between the two cities and this issue has not yet been revisited at another Council workshop. • Rosemount would like to have a long term commitment from Eagan for utility extensions. Rosemount understands Eagan's interest for the 1200i Street extension/connection to TH 3 and would be willing to accept that as a trigger condition of the ,future utility extension. Eagan is interested in getting, the 120th Street connection as soon as possible. i~ At the March 6, 2007, Public Works Committee meeting, Councilmembers Fields and Bakken provided the following recommendations in the preparation of future JPAs. o Each JPA should be carefully prepared to provide Eagan with review and approval opportunities of other cities' (Rosemount) development applications to avoid "Broadmore Trail" type issues. o The rates used for JPA utility service billing to other cities should be based on the higher of the two communities to insure that other cities aze not making money reselling Eagan services. ATTACHMENTS • Rosemount request letter, page ~~'" 1 / • General Location Map, page o~~. • Rosemount Service Area Map, page a 1 . • 120a' Street Concept alignment, page-~ ~~ ROSEMOUNT PUBLIC IfilQRKS DEPARTfUl1=JET I~claruai:}~ 1, 2QG1Ci i\1r. Tom Colbert, I'.T3. I'ulalic l!v'orks llir:cctor City u{ Lawn i1l;urlic:ipal Center X83(1 l)ilc)t Knob. Road I;ayai7, \IN 5a"1 Z2 Re: City of Rosemount Request. for Joint Powers Agreement i~car 11Ir. Colbert: I ain ~~~rtu7,r;1'tna in. xesarci tc) the C'ity* c)f Roseznouz]t's request for 1 ~c~int Po«-e:rs A~reen7cnt (jP~) u-itli the City- of 1:1gan for sanitar}t se~~-cr scrricc fion I;ag~rrl tc~ Rt)si:rn~ui7t in t12e fuht.re. In 20(1, the C.it~}~ ~{.Rosei7~ounC con~pletcd a study entidcd 1'Vortb Central Sanita~ySetiferStud3~ (ju1fr20, 200=~). `T`his stud}r was prepared to .~~aluate opticnls to prca~•ile sanititr}= sewer sct~-ic.e tc~ areas ~i~it6it7 the nc)tth central part of the City, areas that ate pzitnarily` dc~~eloped 1s small lots ~ritl] indir`idiial septic tic<tuncnt systems (1S'1~S). `I'lie stz]dy ~~31s cumpletccl in recc)~n7ition that the said}> area nz1.y nc:eci mzul.icipal sci~•:iccs iu the CutiiLe she>uld property owners not be :dale to sire rlc~v IS`I:Z's on their lirdpertic5. l~s j?:Irt of this study, t.hc Eeasibilit,= ~f pro~-iding sarlitlt}' sc~r~cr sci:c~cc tc) Sanitar}= Districts ~~-1 and ~~-? as sl7o~~~n qn the att:IClleci f>,~urc lt-as e~~altiatecl. This e.~-aluari~n included a re~~ieiv of tl~e City- of Fagari's caisting sc~~~cr s}`stcnl capacity ai7d deteLn.7ii7ation that the C.City c)f l atari's c~istii]g seu~cr ,ystcu7 :appears tC) 11at'e adcqu:tte caliac.it}' tc) .accommodate up t:o 0,3{)1\iC?D daily pe~ik t1o~~= {i:<i131 tJle Clt}' L>f P\OSCi]1()Lll.lt. ~I~11C, 17r11111r}' f1C1~TRlltittiC ~~'it17 tl].IS L')1)UOIl tC) 1?rc)~'1C1C S~tltt,ir"}' SC~lL1' ~Cr:l`ICC t() tlllti :ire:l c7f Rc)sctiiou.ni; i5 the al.)lit:}~ t.o ser~•e the area n-itlZ a ~rarit}` ~} stem, rherela~~ eIunii7atin~ rile necci for. a lift siatioi7 rl the future. =fit tll.i,•; time:, the area ~~~itliiii Sanitary' .Distr.ICts ~-1 and rl-2 is zoned l~tu:al l:csideiltial. I'hci:e is txo indication that t17s zoning ~~~ill chan}~e i7 t1]e near future anal the City- of lascnlount's'rcrlu~st fair a )I':1 ~,ri,t17 el7e C.ir}' of Layall T() aCCOi]1.117UdaIC S1lutan' 5C'R'f:TSeLZ'IC(: to this area is solely far future 1)1117Illi1y 1aUrpoSCS. Shoillcl ti -~l):'1 l~ch~>ccn tl:e Citacs of Rciscti~ouizt oriel L,a~Mn not l,e al~lc io lac clevelcipecl, the C:ry of lZi~SCnlc)unt «-ill ncecl tc~ tnalce alteta]ate plans tr,) prt~t-de futuri: sarli.tar;• sc~~~tr: scr~~ict. to this a.rt.a that «-11 re:qui.z:c: rn.ociifica.tic)ns to sy°stcrns rh~it ~~~i111ac installed in t:hc t7ta1° fiiturc.: ~-lnothcr :aspect to this rcquc~st is the uradrrst:u7diny that. the Cit`- of l pagan desires to llaac 120``` Strr~ct extended to '1"rulik 11it;li~~:i}- (1'H) 3. :-1s ~~~e discussed, tl7c estcnsicin of 120''' Street to 'I'1 I tc-ould r}-I.]icall}= occur ~eitl7 rile dci-elopza7cnt of this area. ~~'e also discusscd the. fact that the Cir~• of Iic>scniourlt has prepared a draft transpnrtati~n plan that identities I3aeardi <•1~•enuc and 1?U``' Bracer 1s c~llcctorroacl., it] t:hc. Cavity's sirc..ctsyst:en7. `117is trar7slaortatton 171117.111s lac:ctl 1)i:(;1?1rCC1 e~neui-rcntly ~vitll the Cite of ltc)scinc)unt's TC•cCnL 1dC717t1d17 Of 1 (..Ol]717tt'l.]Ci7S1~?L'' ~tiItC1G 1'1x11 atnei7d,177ent d]at, ~}.=het7 alzproved by i~°let Council ~c•ill tl7alte Land adjacent to 13acardi ~~renuc a~-:iilable fen ar.rbri7 d~virloprncnt as Cat}- services ]aea)n~e ai•ailal)]c. It rn~a~• bL feasilale fo.r the C:ih' c7f 2u75 145ti1 StreetlNest • Itosemaunt, fJVI~ 55064-4997 • 651-423-441 i •'EL7D/T1`Y 651-423-6219 • F~~x 651-322-2694 S~`14'VWJ:t:.YO$~1110ilnC,r7717. t15 • /~ I7osclilc>unt t<) cntzsdcr a cnmmitnlent to der~eloj~ the 1?(]`h Street Cc)i~nectlnll to `l'I-1 3 at a pxedctcrn,.ined t:hreshoId as devclapmc~,r occurs aloll.g Jaacardi <lvcnue. 1~'e also discussed tl,e effects that dcvelnpnient. of the area within Satutlrl~ Districts .1-1 and 1-2 n-cntld hare: from :i Sinl'111\Vatcr mana~enlcut perspecn~-c. ])er tlic Cin- of Rnscmotlnt's Cnniprchensi~-e Stnrtm~-ater 1\iana~enzcnt requirements, any= develn~lnent ~vitlun this area n=otilri be recjuirc.d to aclhcre. tc) thy; fnlln.cing: ~lasi.mu.ln peal: stc.)rm~vater d.ischar~c rate of i).U~ cfs/acre feu a 1(1Cl-'car, 2=1•-hour storm evcJ)t. Stara~c. of the runoff frc)m the 1 t)0-rear, ?4-hourr storm. c~>ent an-site. lnf.ltratinn of 1/12``' of an acre-fc,ot/acre/dad' fc:,r r.he entire site acreage. Our cpericnce is that the il~)plc:nientation of the above reyuircmcnrs ilz newly- dcvek~ping areas l;cnerall~' rCSUjtS 111 a reCIUCUUn C)f TatC a1,Cl volume discharge from :t site ~vhctl co1~3p:.u-il~g prc- clc~-clnpcd and jaost-dcvelnpecl rates. I lock foi:~~ard to t.l,e uj~lxntuliitST tc, further discuss the City of Rnscmc,unt's 1-cclitctit fc)r a 1P.~~ «•irh Should ~'nu hat-e and' qucshc,ns j~rtor ttt c)ur mccting can I'ej)ruart~ 7, pli:::lse di7 trot h~sitatc to ct)ntact lnc. Sin •cI}', /~ An~ire~~~; . 13ro ".. er, I.'..i~: C>it~' Ingincer t:c: famit; ~'crbiu~t;e, C~in-r~di~unisu-ator Ir,i J,iliciquist,, C;c~llamunlt.~- I7cti'clnl~lnent• I7i.rector 2 C ~J:3ni~~uti•~ltu~ii~;~7n~7~±n \.jl'r11.<rU~r 1.~};~ii^-1 gf,_i~+c i9 X -7 E m a s m m 0 .1~ -N s 0 _~ wa _1 sm Xo _S c -- m E V p O ~a ~- ~ ~ Connect to Eagan System (Long Acres) ROSEMOUNT JPA SANITARY SEWER I ~ ~ ~ rf ~~ o c ~; --- ~ ~--, ~I,', ~ II i ~ ~ ~I i { 1 ^~o~~~~~~~aw~ I I ~J i i i -_ _.~- I~ ~'..__._...__ ~ .. Q~ ~~ m F I I .~ ~~ ;~~s ~ O `' ~ O ~ O i ~ ,~ i~ _.. CW/1 -- _ ~- .~,.„ ~ ,~, ~~ ; ~~ ~ :~ I ~ 'gin ~ N F ~ " ~ -- -.... - -- ~`? c~6 nnom,, ~_ ~ i' ~G ~ I el ._- m~ ~ _ r-. O ~ O I ---- - --, :~- -- 11 I ~ ,a r K~ 1 I~ - _.. r . . Q. i.__:_ ... ~ ~. ~a ._.__. ..____-. - .. ___ 1 I ._ __. ___ -~ OI i ~~ : -- -- _ ~ 'JIMH ~N(1~J1 __-~ ,; -r-- ;:. 1 ~ I ~ I `_'~ I --__-~ i _"~ ~~ Special Council Workshop Agenda Memo April ,10, 2007 V. COUNCIL STANDING COMMITTEE RECOMMENDATIONS B. PARKING SIGNAGE AROUND EAGAN HIGH SCHOOL DIRECTION FOR CONSIDERATION: AUTHORIZE THE INSTALLATION OF A SUPPLEMENTAL SOLID ORANGE PLATE TO ALL EXISTING RESTRICTIVE PARKING SIGNS THAT STATE "PARKING BY PERMIT ONLY, 8AM-9PM (7DAYS/WK)" IN THE STAFFORD PLACE NEIGHBORHOOD. FACTS: • At the City Council's Goals Retreat held on January 30 and 31, 2007, the City Council listed a number of directives that were not included as specific goals. A continuing concern regazding off-site pazking at Eagan High School was discussed. The consideration of signage modifications to more clearly distinguish azeas of differing parking restrictions was directed to the Public Works Committee for review. • Pazking concerns/issues have existed along Braddock Trail and within the Stafford Place neighborhood east of the high school since 1991 when ISD 196 implemented student parking fees. Additional concerns also develop during off- hours significant school or Eagan Athletic Association (EAA) events; i.e. home football games, graduation, track meets, etc. • In 1992, pazking restrictions were implemented throughout the neighborhood involving a parking by permit system. Appropriate street signage was installed accordingly. • Multiple requests for revisions to the parking signage and permitting system were petitioned in 2002 and 2003. On June 10, 2003, the City Council approved revised pazking restrictions on Braddock Trail (No Parking anytime on east side), including modification of the street signage, and additional curb painting. • Concerns have recently been expressed about the difference in pazking restrictions ("Parking by Permit Only, Sam-9pm, 7days/wk" vs. "Parking by Permit Only, when school is in session") represented by signage in close proximity to each other. A Council directive to distinguish between the street signage with the different stated pazking restrictions east of the high school was forwarded to the Public Works Committee. • Street signage must comply with the Minnesota Manual of Uniform Traffic Control Devices for proper enforcement. A supplemental sign on the same post of the existing signage would not have to comply with the same wording or color standards and would most likely be less expensive. A solid bright orange plate similaz to those that are installed with new Stop Signs when added visibility and attention aze needed would fulfill this supplemental sign/plaque interest. ATTACHMENTS • Pazking Restrictions Map, page • Permit Pazking Area Map, page a3 LEGEND ~~ Parking by Permit Anly 8:00 AM to 9:00 PM (7 days/week) ^ s ^ Parking by Permit Only (When school is in session) xxxx No Parking (Anytime) • Maiiboxes No Scate EAGAN HIGH SCHOOL eo12 q 4016 4013 `yy ~>. 4020 ao9z eos'6 4102 --~- 4106 4110 4114 4118 DiFFLEY RDAD t~^T~~ ~ -..--, City of Eagan Parking Restrictions 66o ess 6sz e4e "°,~r~,~ ,x ~+ '~ 640 '~ ~ss6 a 4ooa ~ ~ Rp,~ 4008 O ,a,6 4040 ~,,,, 4048 4pt9 4052 4053 4059 4058 408] 4000 July 8, 2003 a~l- Q No Scab S~4 \\\r;;;\ ._/ s~~~ S~ 0000 O d DD e ~~ 0 ~~ ~ E y ~~ x U O D m 0 EAGAN HIGH SCHOOL d 6 ~ 4 ~ 0 / ~ ..i \~ `N R). _ V, Q ~--- DIFFLEY RO ( ~ G fxhibils mist STAFFORD PARKING w ALKS REV2 Permit Parking Area Juty 7, Zoos City of Eagan f Agenda Information Memo Eagan City Council Workshop Apri110, 2007 Council Standing Committee Recommendations C. CAMPAIGN SIGNS IN RIGHT OF WAY DIRECTION TO BE CONSIDERED: To receive the Public Works Committee recommendation regarding possible amendments of the City regulations regarding campaign signs in the City's public rights of way and to forwazd the item to a regular Council agenda for formal action. COMIVIITTEE RECOMMENDATIONS: To authorize preparation of amendments to the City sign code to: 1. Add a definition of "campaign signs" to the City Code. 2. To reduce the required setback for campaign signs from 10' to 5' behind the curb on City streets where no trail is present. 3. To reduce the required setback for signs to "behind the trail" on the sides of streets where a trail is present. FACTS: - Like other units of government, the City regulates the placement of campaign signs during election seasons. Each unit of government is responsible for enforcement of its own regulations, so unless there is a public safety issue associated with obstructions of vision for traffic, City enforcement only occurs on City streets. Despite efforts to communicate standards in advance and provide prompt communications with candidates and campaigns, staff and the Council receive occasional complaints regazding the code or its enforcement. In the interim before a future campaign season begins, the Public Works Committee reviewed issues from the 2006 campaign season that can be addressed with modifications of the code in the neaz term. - Campaign signs currently fall under the City's definition of "non-business" signs. As an exercise of free speech, campaign signs may be placed anywhere on private property. The City Code regulates the placement of campaign signs within public right of way by establishing set-backs of 10 feet from the curb on streets where no trail is present and 25 feet from the curb on streets where a trail is present. With few exceptions, most candidates and campaign workers properly place signs at the 10 foot setback, but requiring the 25 foot set back where trails aze present often results in signs well up into the yards, which defeats the campaign's purpose of making them visible to the traveling public. - Whether placed in violation on purpose or by mistake, this is the situation that seems to result in the greatest enforcement challenges. Deeper setbacks may have some purpose on County Roads, where greater sight distances sometimes apply. Given the fact that the City Code applies only to City streets, the Committee concluded that the large trailside acv setback is not necessary and that placement of the signs behind the trail would sufficiently serve the public interest. Based on the discussion, it also was concluded that reducing the set back from 10' to 5' on streets where no trail is present would reduce substantially the number of situations in which the setback is greater than the width of the right of way. The Committee also recommended that a definition of campaign signs be added to the City's definitions of "non-business" signs to eliminate any ambiguity that may occur. - Staff also identified several enforcement issues that the Committee reviewed and provided feedback about. - The City's previous practice has been to remove signs found to benon-compliant and store them at the Maintenance Facility for pick up by the campaigns. Staff then contacts the campaign to advise them of the violation and the location of the signs. This has been an eiTicient means of responding to complainants' concerns, but has required campaigns to retrieve the signs during business hours, which is not convenient to all. Staff has learned that Dakota County uses a system by which their staff lays down offending signs in place and places a sticker an them explaining the nature of the violation and the means of correcting it. This method could be combined with the follow up call to permit campaigns to locate. the signs at any time and re-erect them in a compliant manner. The City could retain the option of removing signs that aze re-erected in anon-compliant manner. The Committee indicated that this would be an appropriate approach and suggested that the violation notification be attached to the sign with azip-tie rather than on a sticker, so that it could be removed when the campaign has installed it in a legal location. - The Committee and staff also discussed the issue of complaint based enforcement. It would be impractical to patrol the City Looking for all campaign sign violations. As a consequence, for many years, staff has responded to campaign sign violations on a complaint basis. While staff is diligent in avoiding partisan preferences in enforcement, complaints are almost entirely based on supporters of campaigns or parties complaining about their opponents' signs. At times, this has created the impression that enforcement has shown preference for one candidate or party over another. In an effort to resolve this, during the last campaign season, staff implemented a practice under which they would examine the area around those for which complaints were received to determine whether any other signs were in violation. If the complaint were about a single sign location, staff was directed to do a 360 degree observation of the immediate azea. If the complaint involved multiple locations along a particulaz route (a11 Sponge-Bob signs along Rahn Road, for example), staff was directed to investigate all signs along the route for compliance. While there is a boundary to this approach in each case, it is a practical way to address concerns about spot enforcement. The Committee indicated that it is important for staff to continue to respond on a complaint basis, but that the 360 degree and route observation approaches are good ways to treat the signs in a particulaz azea similarly. - Staff overviewed the challenges associated with the fact that the public right of way is sometimes less than ten feet from the back of the curb. Since campaign signs are legally placed if they are on private property, the potential for this situation to occur requires staff to use pictometry and other means of determining whether a sign is in a~ the public right of way or not. The proposed reductions of the setbacks included in the Committee recommendations will address most of these situations and reduce confusion for campaigns and their supporters. - A final issue related to the assertion by one campaign that public right of way should be considered an easement and not public property and, as such, the City should not be able to regulate signs that are behind the curb in any way. The City Attorney advised that campaign that its interpretation is incorrect and that the City has the authority to regulate signs in the right of way as we have. The Committee concurred with the direction from the City Attorney. ATTACIiMENTS: - Excerpt from Public Works Committee Minutes on page __ a~ Sam-9pm (7days/wk)" vs. "Parking by Permit Only (when school is in session)". City Engineer Matthys provided information regazding required standazds (size, shape, colors) under the Uniform Manual of Traffic Control Devices for proper enforcement. Councilmember Bakken inquired about the potential cost to replace one style of the current restrictive signage. Staff did not have the numbers readily available. Engineer Matthys noted that a supplemental sign on the same post would not have to comply with those same wording or color standards and would most likely be less expensive. Director Colbert suggested that the supplemental sign/plaque be a solid bright orange plate similaz to those that are installed with new Stop Signs when added visibility and attention is needed. Public Works Committee Recommendation. Authorize the installation of a supplemental solid orange plate to all existing restrictive parking signs that state "Parking by Permit Only, Sam-9pm (7days/wk)" in the Stafford Place neighborhood. CAMPAIGN SIGNS Director Hohenstein overviewed a number of issues that were raised during the most recent campaign season relative to the City's regulations about placing campaign signs in the City rights of way. The issues primarily related to setbacks from streets and trails. The Committee discussed ways of simplifying the code requirements both for campaigns and for staff enforcing the standazds. The Committee also discussed the fact that the current City Code does not have a separate definition for campaign signs and that standazds are enforced under the definition ofnon-business signs. Staff also provided an update on the way that communications and enforcement occur during campaigns and refinements to be considered for future campaign seasons. In particulaz, they outlined the possibility of copying a County enforcement practice of laying signs down in place with compliance information attached to them, rather than removing the signs on a first offense, and the implementation of direction to treat other signs similarly in the vicinity of campaign signs about which complaints are received (360 degrees around a single address complaint or enforcement along a route for amulti- address complaint). It was acknowledged that refinements of enforcement mechanisms do not require code changes, but the Committee members provided feedback about the appropriateness of these approaches to achieve fair enforcement and provide prompt information to permit campaigns to come into compliance with codes. The Committee acknowledged that campaign signs may still be removed for repeated violations in the same location and recommended that the compliance information that would be placed on non-compliant signs be attached to the sign posts by zip ties so that they can be removed when the sign is relocated. Public Works Committee Recommendation: To authorize preparation of amendments of the City sign code to: 1) To add a definition of campaign signs in the City Code, 2) To reduce the required setback for campaign signs from 10' to S' behind the curb on streets where no trail is present, 3) To reduce the required setback for campaign signs to "behind the trail" on streets where a trail is present. ~4 Agenda Information Memo April 10, 2007 Special Meeting V. Council Standing Committee Recommendations D. FOLLOW UP ON U.S. CLIMATE PROTECTION AGREEMENT ACTION TO BE CONSIDERED: To sign onto the U.S. Mayor's Climate Protection Agreement. FACTS: • Mr. Bruce Goff recently appeared before the Council at a Listening Session with a recommendation that the City consider supporting the U.S. Mayors' Climate Protection Agreement and join in the Cool Cities Program. • This item was directed to the Public Works Committee for further review and a recommendation is to be brought back to the City Council. The committee reviewed the agreement at the March 6 Committee meeting and asked for additional information about efforts the City is currently taking to reduce energy usage. • Thus far, the cities of Duluth, Minneapolis, St. Paul, Burnsville, Apple Valley, Eden Prairie, and Rochester have signed on in support of the Climate Protection Agreement. • At the March 27, 2007 Public Works Committee meeting, the Committee reviewed the additional information gathered by staff regarding both the Climate Protection Agreement and the Cool Cities Program. • The committee learned that the League of Minnesota Cities has not taken a formal position on the agreement or the Cool Cities program. The National League of Cities (NLC) supports the cause ofthe U.S. Mayors' Climate Protection Agreement, but would like to see additional accountability requirements of cities participating in the Cool Cities program, and would like to see more community involvement and "check in points" in such a program. For these reasons, the NLC is creating a program of their own that will be similar to the Cool Cities program. • The Public Works committee does not recommend pursuing the additional steps set forth in the Cool Cities program at this time. The committee noted they do not currently have an interest in creating another City advisory commission to prepare a climate protection plan, which is a requirement of the Cool Cities Program. • The Committee is, however, recommending that the City sign onto the Climate Protection Agreement to demonstrate support for the U.S. Mayors' Association's efforts. • The Committee also recommended that correspondence be sent to Mr. Bruce Goff informing him of the City's current energy saving measures and the action the City Council took regarding the Climate Protection Agreement. ATTACHMENTS: • Enclosed on pages through is a memo from Assistant to the City Administrator Miller that summarizes the energy reducing measures the City is currently taking. • Enclosed on pages,~~ throu is a copy of the U.S. Mayor's Climate Protection Agreement being proposed for the ouncil's consideration. City of EaQao Nema TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR MILLER DATE: MARCH 21, 2007 SUBJECT: COOL CITIES-EXAMPLES OF ENERGY SAVING EFFORTS BY CITY Per the request of the Public Works Committee at their March 6, 2007 meeting, below are examples of efforts the City has taken to reduce global warming emissions and/or reduce energy consumption. These City policies and efforts could serve as examples to meet the first step in the Cool Cities program, which is to "identify [energy saving] policies that the City has already adopted". Examples of City Efforts to Reduce Global Warming Emissions and Conserve Energy Municipal Center and City Parks • The campus for the City of Eagan consisting of the City Hall, Police Department, Civic Arena and Cascade Bay are on a load shed program with Dakota Electric, meaning that in the case of emergencies, Dakota Electric drops the City off their line and the Ciry then runs our emergency generator. This arrangement allows the City to be pay a lower rate for electricity and makes more power available for other customers. • Energy saving light fixtures and lamps have been installed in all of the City's newly constructed buildings as well as the maintenance garage mechanics area. The City is also installing new energy saving fixtures and lamps in the Parks Department shop area. • All of the City's equipment is on a preventative maintenance program. Every three months all of our equipment is checked and maintained to insure proper and efficient operation. • City Hall lobby windows face south as an energy saving technique and to further reduce additional heating and cooling costs, a tinted window covering has been installed. • The City is replacing outdoor fixtures at athletic facilities with more efficient fixtures, most recently at two hockey rinks and four tennis courts. ~( COOL CITIES-EXAMPLES OF ENERGY SAVING EFFORTS BY CITY March 21, 2007 Page 2 • Lights at remote skating sites have been placed on timers which establish windows of time for their operation (no more daytime turn ons). • Programmable thermostats are being installed in most park buildings. • Trees are being added to park sites, both new and replacements to aid in cooling. • New high efficiency furnaces have been/are being installed in park buildings. • Mowing lines have been pulled back at some sites, equating to less manicured turf and fewer mower hours. • The City is creating unmoved buffer strips around park ponds and lakes, which reduces machine hours and reduced run-off. Eagan Communi Center: • Automatic water faucets on all public hand washing sinks. • Automatic flush devices throughout the building on all toilets and urinals. • Automatic occupancy sensors throughout the building to turn lights on and off: • Compact energy efficient florescent bulbs used in many parts of the building. • Incandescent bulbs have been replaced when applicable in areas of the building. • Three high energy efficiency condensing boilers are used to heat the building. • Variable frequency drives are used on many pieces of heating and cooling mechanical equipment to reduce energy. • A computerized energy management system is used to schedule the shut down of various heating and cooling equipment during non-use times. Civic Arena: An extensive energy audit was conducted in 2005 and the following recommendations were implemented in 2006: • Lighting above the arenas was switched from metal Halite to fluorescent to reduce the energy use without compromising lighting. • High efficiency boilers replaced hot water heaters used for domestic water and making ice, which reduced utility costs. • Equipment upgraded to use the waste heat from the compressor systems to melt the ice resurfacing snow and other building heating. Prior to 2005: • Generator installed to allow the utility company to manage use during peak loads. Generator covers Cascade Bay, Civic Arena, municipal center building and lift station. This option allows more controlled used by the utility company and provides cost savings in utility rates. Cascade Bay: • Energy audit similar to the one conducted at the Civic Arena will be done in 2007 with recommendations and implementation plan to reduce energy for that facility. 3a COOL CITIES-EXAMPLES OF ENERGY SAVING EFFORTS BY CITY March 21, 2007 Page 3 Both the National League of Cities (NLC) and the League of Minnesota Cities (LMC) were contacted to see if their organizations have an official position on the Cool Cities Program or Climate Protection Agreement. The LMC does not have an official position on the agreement and the NLC stated they support the cause of the program, but would like to see the agreement geared more towards City Councils as a whole as opposed to only Mayors. Additionally, the NLC suggested that the Cool Cities program does not require cities to be particularly accountable for their efforts, and therefore, the NLC is currently preparing a program of their own that will be similar to Cool Cities, but involve the entire community and require some "check in" points for cities as they prepare their energy reduction plans. The NLC has added Eagan to their contact list, and once the program is up and running, the City will be contacted with further information. As a reminder, should the City consider joining the Cool Cities Program, there are numerous steps that must be undertaken, including the preparation of a greenhouse gas emissions inventory, become a member of the International Council for Local Environmental Initiatives (ICLEI), create a local climate action plan, and form a City commission to develop the climate action plan. As an alternate to becoming full members of the Cool Cities program, the City could sign on solely to the U.S. Mayors' Climate Protection Agreement as a sign of support for the Sierra Club's Cool Cities efforts. Please let me know if you need any further information about the City's energy saving efforts or the Cool Cities Program. /s/ Dianne Miller Assistant to the City Administrator ENDORSING TfiE II.S. MAYORS CLIMATE PROTECTION AGREEMENT WHEREAS, the U.S. Conference of Mayors has previously adopted strong policy resolutions calling for cities, communities and the federal government to take actions to reduce global warming pollution; and WHEREAS, the Inter-Governmental Panel on Climate Change (IPCC), the international community's most respected assemblage of scientists, has found that climate disruption is a reality and that human activities are largely responsible for increasing concentrations of global warming pollution; and WHEREAS, recent, well-documented impacts of climate disruption include average global sea level increases of four to eight inches during the 20th century; a 40 percent decline in Arctic sea-ice thickness; and nine of the ten hottest years on record occurring in the past decade; and WHEREAS, climate disruption of the magnitude now predicted by the scientific community will cause extremely costly disruption of human and natural systems throughout the world including: increased risk of floods or droughts; sea-level rises that interact with coastal storms to erode beaches, inundate land, and damage structures; more frequent and extreme heat waves; more frequent and greater concentrations of smog; and WHEREAS, on February 16, 2005, the Kyoto Protocol, an international agreement to address climate disruption, went into effect in the 141 countries that have ratified it to date; 38 of those countries are now legally required to reduce greenhouse gas emissions on average 5.2 percent below 1990 levels by 2012; and WHEREAS, the United States of America, with less than five percent of the world's population, is responsible for producing approximately 25 percent of the world's global warming pollutants; and WHBREAS, the Kyoto Protocol emissions reduction target for the D.S. would have been 7 percent below 1990 levels by 2012; and 3~ WHEREAS, many leading US companies that have adopted greenhouse gas reduction programs to demonstrate corporate social responsibility have also publicly expressed preference for the US to adopt precise and mandatory emissions targets and timetables as a means by which to remain competitive in the international marketplace, to mitigate financial risk and to promote sound investment decisions; and WHEREAS, state and local governments throughout the United States are adopting emission reduction targets and programs and that this leadership is bipartisan, coming from Republican and Democratic governors and mayors alike; and WHEREAS, many cities throughout the nation, both large and small, are reducing global warming pollutants through programs that provide economic and quality of life benefits such as reduced energy bills, green space preservation, air quality improvements, reduced traffic congestion, improved transportation choices, and economic development and job creation through energy conservation and new energy technologies; and WHEREAS, mayors from around the nation have signed the U.S. Mayors Climate Protection Agreement which, as amended at the 73rd Annual U.S. Conference of Mayors meeting, reads: The U.3. Mayors Climate Protection Agreement A. We urge the federal government and state governments to enact policies and programs to meet or beat the target of reducing global warming pollution levels to 7 percent below 1990 levels by 2012, including efforts to: reduce the United States' dependence on fossil fuels and accelerate the development of clean, economical energy resources and fuel-efficient technologies such as conservation, methane recovery for energy generation, waste to energy, wind and solar energy, fuel cells, efficient motor vehicles, and biofuels; B. We urge the U.S. Congress to pass bipartisan greenhouse gas reduction legislation that includes 1) clear timetables and emissions limits and 2) a ~~ flexible, market-based system of tradable allowances among emitting industries; and C. We will strive to meet or exceed Kyoto Protocol targets for reducing global warming pollution by taking actions in our own operations and - communities such as: 1. Inventory global warming emissions in City operations and in the community, set reduction targets and create an action plan. 2. Adopt and enforce land-use policies that reduce sprawl, preserve open space, and create compact, walkable urban communities; 3. Promote transportation options such as bicycle trails, commute trip reduction programs, incentives for car pooling and public transit; 4. Increase the use of clean, alternative energy by, for example, investing in "green tags", advocating for the development of renewable energy resources; recovering landfill methane for energy production, and supporting the use of waste to energy technology; 5. Make energy efficiency a priority through building code improvements, retrofitting city facilities with energy efficient lighting and urging employees to conserve energy and save money; - 6. Purchase only Energy Star equipment and appliances for City use; 7. Practice and promote sustainable building practices using the U.S. Green Building Council's LEER program or a similar system; 8. Increase the average fuel efficiency of municipal fleet vehicles; reduce the number of vehicles; launch an employee education program including anti-idling messages; convert diesel vehicles to bio-diesel; 9. Evaluate opportunities to increase pump efficiency in water and wastewater systems; recover wastewater treatment methane for ene=gy production; l0. Increase recycling rates in City operations and in the community; 11. Maintain healthy urban forests; promote tree planting to increase shading and to absorb CO2; and 3Co 12.Heip educate the public, schools, other jurisdictions, professional associations, business and industry about reducing global warming pollution. NOW, THEREFORE, 88 IT RESOLVED that The U.S. Conference of Mayors endorses the U.S. Mayors Climate Protection Agreement as amended by the ?3=d annual U.S. Conference of Mayors meeting and urges mayors from around the nation to join this effort. BE IT FURTHER RESOLVED, The U.S. Conference of Mayors will work in conjunction with ICLEI Local Governments for Sustainability and other appropriate organizations to track progress and implementation of the U.S. Mayors Climate Protection Agreement as amended by the 73zd annual U.S. Conference of Mayors meeting. ~~ Agenda Information Memo Eagan City Council Workshop Meeting April 10, 2007 VL YOUTH SUPPORTIVE HOUSING OVERVIEW DIRECTION TO BE To receive a presentation and provide preliminary direction to staff and the Dakota County Community Development Agency regarding the possible development of a young adult supportive housing facility in Eagan. FACTS: - In 2005, the Dakota County CDA conducted a study of projected housing needs for the County, including breakdowns on a city by city basis of the needs for housing of all types, ranging from market rate to subsidized values and single family detached to multifamily and independent living to housing with supportive services. - Representatives of the CDA and Maxfield Research presented a summary of the study to the City Council at its workshop in February, 2006. A copy of the summary is included in the CDA Overview included in the attachments. - At that time, the Council expressed appreciation for the information in the study that can serve as background for the City's Comprehensive Plan update The Council also indicated an interest in more information about the possible need for special needs housing in Eagan. - Within the study, special needs housing is defined as housing for homeless persons/families, persons with mental or chemical health issues and persons with mental illness. The study recommended that special needs housing be located throughout the county, rather than conce~rated in particular areas and suggested that Eagan consider potential locations for one or more of the projects. - Youth supportive housing is one of the strategies for addressing the needs of homeless and potentially homeless young adults, many of whom have aged out of the foster care system, but have not yet acquired skills or incomes necessary to provide for thew own housing. The CDA is searching for a location fora 20-24 unit housing project that could respond to this need and they have approached City staff about the possibility of locating the facility in Eagan. The facility would be staffed full time and would provide coordination with programming for residents to build independent living and job skills, to permit them to move from the facility into their own homes. - Dakota County CDA staffwili be present to present additional information on the young adult supportive housing concept and discuss the prospect with the Council. If the Council determines to pursue the concept further in Eagan, it would be appropriate to give that direction at this time and to discuss any expectations the Council may have for the identification of site alternatives. ATTACHMENTS: - Dakota County CDA letter on page ~_ - Young Adult Supportive Housing Overview on p es~~ through - Haralson Apartments Project Summary on page a - CDA 2005, Housing Study -Eagan Housing Needs and Recommendations on pages through ~~ Dakota County Community Development Agency ...................... Apri13, 2007 Tam Hedges City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges Thank you for an opportunity to present the concept of a permanent supportive housing development for young adults at the City Council workshop on April 10, 2007. Dakota County Social Services (DOSS) has researched supportive housing needs in the County. one of the highest priority needs identified is permanent supportive housing far young adults, ages 18-21, who are aging out of foster care, homeless, or at significant risk of becoming homeless. in April 2006, the Dakota County Berard of Directors provided authorization for a letter of support for a young adult and a family permanent supportive housing project, in connection with the CDA's selection by Minnesota Housing for a Performance Pilot Award. The CDA is assisting DCSS in finding a site, securing financing, and providing development services for the project. Attached please find the following documents containing backgound and supplemental information related to the proposed supportive housing project: 1. Yaung Adult Supportive Housing Position Paper. Describes the proposed project, the need for the permanent supportive housing for young adults in Dakota County, the targeted population to be served, youth supportive housing models in the metropolitan area, site requirements, and other related information. 2. Summary Haralson Apartments_ Project summary of a recently completed permanent supportive housing and workforce housing development in Apple Valley. Although this project serves a different population group, it serves as a model for successful permanent supportive housing in Dakota County. We are pleased to deliver a presentation at the City Council workshop on April .10, which will highlight the key points in the attached documents and provide an exarnple of a youth supportive housing development in St. Paul. Patrick Coyne and Maribeth Lundeen with Dakota County Social Services will join me in attending the April 10`h work session, and will be available to answer questions. I look forward to discussing this proposal with the Eagan Gity Council. Sincerely, ~~~ Mark Ulfers Executive Director 1228 Town Centre Drive • Eagan, MN SSi 23-1066 te! 551-675-44~ ~ fax 551-675-4444 3`j Young Adult Supportive Housing In Dakota County PROJECT DESCRIPTION Situation Dakota County Community Services seeks to develop supportive housing to meet a growing need for young adults residing in the county. • On Jan. 27, 2005, 48 young adults ages 18 - 25 were homeless, according to a point- in-time survey conducted by Dakota County Community Services. • Homeless counts such as those conducted by the county undercount young adults who are "couch-hopping," a common situation. These people are often very vulnerable, and may be in danger of being exploited while living in this situation. • Each year, between 15-20 young adults "age out of the county's foster care system, many without fully developed plans for independent living or strong support systems to successfully transition into adulthood. Out-of-home placements into foster care and other institutions are on the rise in Dakota County, due, in part, to methamphetamine or other substance abuse by their custodial parents. • Dakota County has limited transitional beds, which are close to capacity. Safe Haven, a transitional living program, houses 12 young adults for up to 18 months, and often must tum people away. Shelter beds for this age group are limited in the county. Young adults in Dakota County face a host of difficulties in being able to live independently: • Affordable Housing -Dakota County has the highest median gross rent in the state - $722/month- and is also highest for percent of severely cost-burdened extremely low- income renter households.' The 2005 FMR in Dakota County for aone-bedroom apartment is $721/month. At the same time, Dakota County offers the least number of units available to extremely low income renter households of any county in the state.2 Young adults face an added burden of no proven rental history, and, in some cases, poor decisions made with previous rental experiences, including legal actions. • Employment/Education -the median (not starting) wage in the state was $10 per hour in 2005. Most job openings require previous experience and a high school diploma3 For youth with no high school diploma, the median (not starting) wage is $7.50 per hour.'' Usually, lower wages imply a lower likelihood of jobs with health benefRs. A young adult would need an income of $14.15 per hour to afford aone-bedroom apartment. ~ National Low -Income Household Coalition, 2000. s Ibid. Extremely low-income households are those with less than 30% of the area's Area Median Income. s Greater Twin Cities United Way, Meeting Basic Needs, 2006. a Minnesota Department of Economic Security, 2006. 1 04/04/2007 • Independent Living Skills -according to the National Forum for Youth, only four in 10 young people are "ready for work, college and life" by age 21 in America. Among the supports they lack are physical and psychological safety and appropriate structures.5 Target Population The target population for this supportive housing project is young adults between age 18 and 21.g Three distinct but overlapping subpopulations are young adults who are homeless, those who age out of foster care and those with mental illnesses. Twin Cities-based Wilder Research found that the estimated number of unaccompanied youth in the state who are homeless on any given night was about 1,300 in 2006. Close to half of all homeless youth have been mistreated or abused, and about 40 percent have serious mental health problems -often undiagnosed.' The primary reason that youth or young adults leave the homes of their families is because of family troubles.g Ina 2005 focus group conducted with young adults transitioning into independence in Dakota County, many expressed the desire to live and work in Dakota County, where they were raised. Community Services will target youth currently living in the county for supportive housing. Supportive Housing as a Solution Supportive housing, or "housing with servicesn describes living situations for more than six but usually less than 30 youth residing in the same building or set of buildings. Supportive housing projects are usually: • Managed by either a commercial or nonprofit management company; • Staffed by a nonprofit social service provider. A variety of staffing patterns may apply depending on the facility's size, tenant needs, and any specialized services; and • Funded by a combination of operating and service dollars, allowing residents to access safe, affordable housing through federal subsidies, state or state-waivered programs. ServiceslStaffing to be Provided Within a supportive housing site, the following on-site services will be provided to residents: • Case management and assistance in developing independent living skills • Front desk services • Resident staff • Property management/maintenance • Employment supports including assistance with finding and keeping a job Dakota County Community Services will issue a Request for Interest for services. A selection committee will be established, including: • Dakota County CDA • Housing developer (if not the CDA) • Dakota County Child and Family Services staff • Representative of one or more organizations with expertise in youth housing/services. s Forum for Youth Investment, The Ready by 21 Vision, 2005. s The State of Minnesota defines "homeless youth° as persons under age 21 who are unaccompanied by a parent or guardian, Runaway and Homeless Youth Act, SF 2833, 6/1/06. Wilder Research, Homeless Count, April 2007. s The U.S. Department of Health and Human Services, Administration for Children and Families, reports 66 percent of youth who run away from home seek youth shelters because of problems with parents. 2 04/04/2007 Models of Youth Supportive Housing Currently, Dakota County has no supportive housing specifically for young adults. Consider: • One third of all of Dakota County's residents are under age 20; • Dakota County is the third most populated county in the state, and continues growing; • Based on the most recent homeless count, there is an immediate need for at least 24 units of permanent supportive housing for young adults in Dakota County. Hennepin County has three youth/young adult supportive housing projects; Ramsey County has two; together they serve close to 100 youth/young adults in the metro area just in supportive housing. Though relatively new, the concept of supportive housing specifically for youth has grown in the Twin Cities metro area. Currently four service providers run five youth facilities. Each of the following youth projects was designed with specific populations of youth in mind. They are varied in size and design, operate under different philosophies and have distinct mixes of operating and service funding, client eligibility requirements, tenant lease agreements, etc.9 Pro'ect Location Develo r Mana er Service Provider 7 Landin St. Paul/VN. 7th RS Eden RS Eden 7 Landin Archdale S. M Is. CCHT Gavz YouthLink St. Bamabas Downtown M Is. CCHT Gavz YouthLink Booth Brown St. PauUComo Salvation Arm Salvation Arm Salvation Arm Lind uist N. M Is. RS Eden Gavz Life's Missin Link PROJECT DESIGN Building Requirements The following features are required for this Dakota County supportive housing initiative: • Between 20 and 24 units for tenants ages 18-21 upon entry (up to age 25 at exit) • Studio apartments between 300-500 square feet, depending on city requirements • Front desk near entry, limited access to guests • One or more common spaces/community rooms Building Enhancements • Resource room with computers and printers • Computer desk with outlet in each room • Apartment for resident manager -possibly 1 BR • Possible exercise room • Possible co-location with subsidized employment/social enterprise (coffee shop, etc.) Location Requirements • Within walking distance of public transportation • Close to a variety of shops and services • Close to employment opportunities e Two of the five facilities were new construction: 7"' Landing and Lindquist (both share the same architect). Booth Brown operates an emergency shelter program for young women in the same building. Archdale and St. Bamabas serve a mixed population within the youth categories, with a few young mothers residing in 1-bedroom apartments. Booth Brown, Lindquist and 7"' Landing share a more restrictive drug and alcohol abstinence policy than do Archdale and Bamabus. 7'h Landing offers a unique commercial coffee shop space on the first floor of its two-story facility; allowing youth residents to gain job experience. 3 04/04/2007 PROJECT FUNDING The supportive service costs associated with serving between 20-24 young adults in a supportive housing project are estimated at $350,000 per year. Ongoing funding for operating the facility will also need to be secured. Costs and Benefits The benefits of supportive housing outweigh the costs in the longer term. In all recently reviewed research, supportive housing has proven to be, at minimum, cost-neutral, although some studies, particularly for the °hardest-to-serve° populations,10 indicate that supportive housing may be as much as twice as cost-effective as homelessness. These studies tend to measure only the most direct costs, and do not consider secondary costs or benefits. Studies of supportive housing for youth and other populations have focused on: • Client-focused outcomes: improvement of housing stability, self-care, self-sufficiency • County-focused outcomes: cost avoidance of local, state and federal programs - hospitalization, incarceration or other institutionalization and income support programs. The following chart shows average cost per day for services used by homeless young adults. Facili Avera a Dail CostlPerson Notes Detox $205.00 2006 Coun 'ail $84.00 2006 State rison $76.43 2005 Ps chiatric in atient $797.43 2006 Transitional housin $70.00 2006 Supportive housing $ 40.00 Projected services cost fora 24- erson ro'ect. For more information on the costs and benefits associated with supportive housing, the following local and national resources and studies are available: • Corporation for Supportive Housing, www.csh.org • Forum for Youth Investment, www.forumforyouthinvestment.org • Hennepin County, www.co.hennepin.mn.us • National Center on Family Homelessness, www.familyhomelessness.org • Ramsey County, www.co.ramsey.mn.us • United States Interagency Council on Homelessness, www.usich.gov • United Way, www.unitedwaytwincities.org • Wilder Research, www.wilder.org/research 10 In particular, supportive housing programs serving chronic homeless individuals, those suffering from mental or other illnesses and/or chemical dependency have been the most cost-effective. 4 04/04/2007 ~~ . HARALSON APARTMENTS 15420 Founders Lane Apple Valley, MN 55124 The Haralson Apartments is a supportive and work-force housing development located south of County Road 42 and east of Galaxie Avenue in Apple Valley The four-story development is comprised of 36 one-bedroom units, an outdoor second floor terrace, a community room, a management office, laundry room, meeting and program space, an elevator, a trash chute, and 15 underground parking spaces. Sixteen of the units provide permanent supportive housing opportunities for individuals with serious and persistent mental illness. The remaining 20 units provide affordable workforce housing opportunities for low- and moderate- income individuals in the community. Two of the 20 workforce housing units are handicap- accessible. Construction was completed in June, 2006. Project Team Developer: Community Housing Development Corporation (CHDC) Owner: CHDC Dakota Studio Limited Partnership (CHDC is general partner) Contractor: Flannery Construction Architect: Cermak Rhoades Sponsor: Dakota County Community Services Property Manager: BDC Management Service Provider: Mental Health Resources SOURCES: Sources 8~ Uses USES: CDA First Mortgage (TIF) DC HOPE MHFA HTF MHFA ELHIF City of Apple Valley (CDBG) LHIA Met Council CDA Deferred Loan Family Housing Fund CSP/MHR Grant LIHTC Tax Credit Equity Interest earnings Total $365,650 Land Acquisition $262,048 $500,000 Construction $3,420,531 $490,000 Architectural Fees $141,425 $301,100 Soft Costs $318,927 $173,534 Financing Fees $77,761 $150,000 Developer Fee $417,845 $147,600 Reserves $129,000 $100,000 $2,000 $2,499,456 $38,197 $4,767,537 Total 54,767,537 Summary of Findings Eagan Housing Needs and Recommendations From the Report: Comprehensive Housing Needs Assessment For Dakota County, Minnesota Prepared for: Dakota County Community Development Agency Eagan, Minnesota. November 2005 ~xfield - R~Parrh Inr. 615 First Avenue NE Suite 400 Minneapolis, MN 55413 612.338.0012 ~-S Eagan Summary of Findings -Dakota County Housing Study Introduction Maxfield Reseazch Inc. was engaged by the Dakota County Community Development Agency (Dakota County CDA) to conduct a comprehensive housing needs assessment for Dakota County. Based on an analysis of demographic growth trends and characteristics, the County's existing housing stock, and current housing mazket conditions, the needs assessment calculated housing demand in the County through 2030 and recommended housing products to meet de- mand over the short-term. The following aze key findings pertaining to Eagan from the study, which was completed in No- vember 2005. Key Demograahic and Market Findin:zs 1. For analysis, Dakota County was grouped into three submarkets, with Eagan being in the Developed Communities. While demand for housing is high in the Developed Communities, including Eagan, there is limited available land to accommodate new housing. 2. Demand is projected for over 82,000 new housing units in Dakota County between 2000 and 2030. This includes about 22,000 new units in the Developed Communities, and neazly 6,000 new units in Eagan. 3. ss~««m Paul Carat?~ Submarkets oe. c~y~r+l ('~xmm~ai~Ks Q f rnwth ('unarouoitie~ Q Runl.~rca Job growth is a key creator of housing demand. - Eagan added 6,000 new jobs from 2000 to 2004, which has exceeded Met Council's employment projections for the decade. This strong job growth, combined with Eagan's close proximity to jobs in Bloomington and Downtowns Minneapolis and St. Paul will continue to make Eagan an attractive housing location for many individuals and families. Population, Household, and Employment Growth Eagan, 2020 to 2030 Change 2000 2010 2020 2030 2000-2030 Population 63,557 67,630 69,200 70,800 7,243 Households 23,773 26,750 28,500 29,750 5,977 Employment 42,114 48,300 52,000 54,200 12,086 Sources: Metropolitan Council; Maxfield Research Inc. MAXFIELD RESEARCH INC. 1 ~P Dakota County Submarkets Eagan Summary of Findings -Dakota County Housing Study 4. As the adjacent chart shows, Eagan experienced strong population and household growth during the 1990s. However, with little vacant land available for new development, growth is projected to slow between 2000 and 2030, despite strong demand for housing. Eagan could exceed these projections by redeveloping underutilized properties with housing. 5. Eagan'.s and the County's population is aging, creating increasing demand for mainte- nance-free housing over the next few decades. As the adjacent chart shows, Eagan's 18 to 54 population is projected to decline over the next three decades, while the 55 to 74 age group grows by over 13,000 people, becoming the largest adult population group. Projected Growth, Eagan, 1990 to 2030 soooo -~ ~oooo 60.000 50,000 ao,ooo 30,000 ~0, 10,000 0 1990 2000 2010 2020 20 30 -Population -Households -E,mpbyment Distribution ofthe Adult Population Eagan,2000 to 2030 2sao0 ~ o00 ~ v is.o0o a a ~oaoo s,ooo o~ 2000 2010 2020 2030 -18-34 - 35-54 - 55-74 - 75+ 6. Like the Metro Area, the market rate rental market in Eagan is soft (6.4% vacancy rate), while demand for rental housing affordable to low- and moderate-income households re- mains high. In Eagan, there are three affordable family rental townhome projects, all of which are fully occupied with waiting lists. 7. New housing is primarily satisfying demand from move-up and executive buyers, while older existing homes are providing nearly all of the housing for entry-level and first-time buyers. In 2005 the average price of new homes in Eagan was calculated at about $600,000 for sin- gle-family homes and $300,000 for townhomes/condominiums. Meanwhile, the average re- sale price of existing homes was calculated at $285,000 for single-family homes and $175,000 for townhomes/condominiums. 8. Senior housing is a relatively new phenomenon in Dakota County and Eagan. All but one of Eagan's eight senior projects were built after 1996. Overall, Eagan's senior projects serve a diverse population, with three being affordable adult rental, two market rate adult for-sale, and three market rate with services. All of Eagan's projects are performing well, indicating the strong need that exists for senior housing in the community. MAXFIELD RESEARCH INC. 2 ~-7 Eagan Summary of Findings -Dakota County Housing Study Housine Demand Calculations 9. The projected demand of nearly 6,000 housing units in Eagan from 2000 to 2030 is shown by type below. It should also be noted that because of the aging population, demand for senior housing will be increasing over the 30-year period, while general-occupancy demand will be decreasing. • For-sale multifamily = 1,720 units (29%) • Single-family homes = 1,365 units (23%) • Senior affordable adult rental = 77S units (13%) • Senior market rate with services = ?20 units (12%) • Senior market rate adult for-sale = 67S units (11%) • Rental affordable/subsidized = 42S units (7%) • Rental market rate = 300 units (S%) Total = 5,980 units 10. Because of the dwindling land supply, about two-thirds of Eagan's single-family demand will be satisfied this decade, with multifamily housing accounting for nearly all of the new housing after 2020. It should also be noted that while demand is projected for only 300 market rate rental units, a greater number could likely be successfully added, since people typically prefer newer products. With these new market rate units, older market rate projects would likely need to decrease rents to maintain occupancy, thus becoming more affordable to lower and moderate-income renters. Housine Recommendations The overall projected need for various housing products to satisfy demand from current and fu- ture residents in Eagan through 2030 is presented in the table on Page S. Specific recommenda- tions to address the affordable housing needs of low- and moderate-income households in Eagan (as presented in the table) over the short-term are summarized below. For-Sale Rousing Recommendations With rising development costs, there will be virtually no new single-family homes built that are affordable to moderate-income buyers. We recommend that Eagan encourage for-sale multifam- ily housing, as these units are generally more affordable. Also, most new multifamily homes dif- fer from those built in the 1980s and earlier in that they have one versus two levels, and thus are more appealing to older adults and seniors, who are increasingly becoming the primary market. MAXFIELD RESEARCH INC. 3 ~~ Eagan Summary of Findings -Dakota County Housing Study Housing Rehab Recommendations With an aging housing stock, housing rehab will become increasingly important to maintain the quality of Eagan's housing stock. We project that the Dakota CDA will need to be prepared to steadily increase the number of Home Improvement loans issued to low/moderate-income house- holds in Eagan from about 12 rehab loans annually during the beginning of this decade to about 401oans annually between 2015 and 2020. Subsidized/Affordable Rental Housing Recommendations There is strong demand in Eagan for rental housing that is affordable to low- and moderate- income households. However, developers of affordable rental housing will face strong competi- tion for available sites from developers of other types of housing, including senior and for-sale multifamily. We recommend that Eagan promote mixed-use buildings (mixed-income residen- tial and commerciaUresidential) as ameans of adding subsidized and affordable rental housing. In addition to mixed-use buildings, we recommend developing two to three additiona124- to 36- unit family townhome developments by the Dakota County CDA or a similar development by another agency/firm within this decade. These projects, aswell asmixed-use buildings, should be promoted in transit-oriented developments where residents would have convenient access to shopping, services, and transit. One such location is the proposed Cedar Grove redevelopment, which is planned to be connected to the future Cedar Avenue Bus Rapid Transit. Preserving the quality of the existing stock of older apartments in the community will also be important to providing housing to lower-income renters over the long term. Thus, we recom- mend promoting the use of rental rehabilitation programs. Affordable Senior Rental Housing Recommendations The Dakota County CDA's senior housing program has been very successful in providing af- fordable housing to lower- and moderate-income seniors. Eagan has three such projects (Lake- side Pointe, O'Leary Manor, and Oakwoods of Eagan), all of which are full with waiting lists. We recommend the development of another 60- to 65-unit affordable senior rental project in Eagan within the next four to six years. Special Needs Recommendations A portion of Dakota County's population have disabilities or have experienced circumstances that make it difficult to maintain private housing. Based on our research, we recommend several special needs housing projects in Dakota County over the next decade, including housing for homeless persons/families (one or two small apartments for families whose householder has mental or chemical health issues and a 20- to 24-unit housing project for homeless youth), and housing for people with mental illness (two or three 36-unit permanent supportive housing pro- jects and a shared housing project for single disabled adults). While these projects should be added throughout the County, we recommend Eagan seek potential locations for one or more of these projects. MAXFIELD RESEARCH INC. 4 49 C .~ 0 x A f~17 ~Cy V C W 4r a G~ W ; x ~ ~ ~, ~ ~ O O G r ~ .-. to ~. ~. O ' C N ~ 00 --~ 00 w v~ °e \ vOi ~°i u ~ o°o \ °o ~°n > ~ r ^'1 00 ~O N ^ l~ M ~ , [ o: ri C '"' ~ S ~. 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N O N ~ ~ .- ~ O i ~ ~ ~ ; ~~ ~ ~ ' ty O ' d ~ O n O 1/'1 ~ O n O O y 6~9 M M a . -i h h T ~ IY ~x . b .-+ ~ 'O O a i. l' ~ S y ~ > , s ~ 'r ~ 'B O +~ O G ti ^ h~ O N y w S ~ 7 N ~ ~ O ~ p ~ ~ O ~ O vi ~ O N V] ¢ N t~ l~ R ~ - 1.~ ,: O W 00 t~ O i 7 y ~ C ` ~-- N [~ M O C 3 cd m y ~ ~ W v _C O O b ~ p ~ ~ ~ b , ~ Y ~+ N M N l~ _ .-' ~+i ; ~ ., a .r t~ N en ^ N O N -~ ~ ~ ~ ~ r ~ O O OD ~ VJ ~ ~ i pO ~ O ~ O ~ c"~ 'O "" O ~~. •r O 1~ O~ V1 N u+ 8 '~ rl ri 00 N Q fi , ~ Cq O O t,~ .:2 ~.. . r p C ~W O N FC L ~ y ~~ m •~ aY ~j •"s ~3 i~ Y y ii e E ~.° e ~ F o o~ '~ U ° U ~' C j ° U 1.'' w ~ ~ iv . w " U _ m o U r d U > o~ ~ Y p mm > m ,~ a m e00oo''i o > Y .~ ~ E ~v y ~ w °' A A w a' A A . 8 : 8 v°~ Agenda Information Memo Eagan City Council Workshop April 10, 2007 VII. AD HOC ECONONIIC DEVELOPMENT GROUP DIRECTION TO BE CONSIDERED: To consider the formation of an Ad Hoc Economic Development Goals and Policy Group to recommend an economic development vision and policies for consideration in the Comprehensive Guide Plan update and to forwazd the item to a regulaz Council agenda for formal action. FACTS: - At the time that the City Council disbanded the Economic Development Commission and took on most economic development functions through the Economic Development Authority, it was noted that there may be times when an ad hoc group or task force could be convened to address particulaz issues. - The City is currently updating its Comprehensive Guide Plan, a section of which relates to Economic Development. While the EDA may choose to take on this update directly, it would appeaz that this is the type of issue that could also be assigned to an ad hoc group, populated by a cross section of Eagan business people and other interested parties that could address the City's economic development vision and policies within a specific time frame and forward them to the Council/EDA for consideration. - Participants could be recruited from specific categories of businesses by size and type, similaz to the approach that was used to form the Technology Task Force and Working Group. - The activity could be facilitated by an outside economic development professional to provide additional expertise and perspective from outside the community. - The potential for this initiative is among the concepts that have been discussed to continue and enhance the City's communication with its business community on an ongoing basis. ATTACHMENTS: - Staff memo on pages ~ through ~~ City of Ea~au We~o TO: TOM HEDGES, CITY ADMINISTRATOR FROM: -JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR DATE: APRIL 5, 2007 SUBJECT: BUSINESS COMMUNICATIONS INITIATIVES This memo is in follow up to our discussions regarding alternatives for the City's communications with its business leaders. Background Relationships are key to building and retaining a positive business environment in communities. In the past the City has used a number of approaches to informally network with business people including Chamber events, service organizations, doing business locally and so on. As we have discussed, historically the City has not had a systematic business visit program, except for the Business Retention and Expansion Surveys that we have done periodically over the years (the fast of those was coordinated by the University Extension Service about five years ago). We agreed that it would be good to begin a formalized program to reinforce relationships and two-way communication with our businesses, but to shift away from the standard BRE Survey approach (See Additional Information below), because there are better and more accurate ways of getting general business information and because it would be better to focus the direct business conversations that we have on building the critical relationships that would benefit the businesses and the City. Business Communication Initiatives The topics we discussed follow. 1. Perform a Formal Business Attitude Survey Every Other Year • Participants -Cross Section of Eagan Businesses • Coordination -Community Development Director -Staff to coordinate with survey consultant • Audience -Mayor, Council, Staff, Business Community, Residents ~a Schedule -Every Other Year -Off Years from Resident Survey Goal - To gather and analyze responses from a valid statistical sample of Eagan businesses on a range of topics. Format - As with the Resident Survey, staff would work with a consultant to prepare a survey instrument based topics using a combination of standardized and customized questions. Input on topics could be solicited from the City Commissions, the Tech Working Group and Chamber of Commerce, with the final questionnaire being approved by the Council. The survey consultant would recommend an appropriately sized sample, based on the number of Eagan businesses and the method of identification (See Additional Information below). 2. Ad Hoc Economic Development Input Groua -Economic Development Section of the Comprehensive Guide Plan • Participants - Ad Hoc Advisory Body Consisting of Representatives of a Cross Section of Eagan Businesses -specifically recruited for this activity. • Audience -Mayor, City Council and Staff • Coordination -Community Development Director, possibly with facilitator -Meeting schedule, background and report. • Schedule -Defined timeline of regular meetings (approximately monthly) during 2007. If other speck topics are identified over time, a group could be called on periodically to provide additional input. • Goal - To engage business leaders to provide input regarding the City's vision, goals and policies for economic development and the business environment for the Comprehensive Guide Plan Update. • Format -Following the Technology Task Force model, a cross section of business leaders and representatives would be invited to participate in a fixed term set of meetings for the specific purpose of defining an updated economic development vision and policies for Eagan as a maturing business community. Topics could include multiple aspects of businesses including their rolls in providing jobs, tax base, daytime citizens, volunteers for community activities, support for other businesses, etc (See Additional Information below). 3. Exaanded Economic Development/Business Resource Web Site • Participants -Community Development Staff and Consultant • Audience -Existing and Prospective Eagan Businesses and the Public • Coordination -Community Development Director and Communications Director • Schedule -Ongoing with additional upgrades in 2007 and 2008. • Goal - To provide an attractive and easily usable source of information about the City's economic development vision, goals .and policies and ~2 practical information regarding Eagan businesses, development contacts, economic development tools and processes. Format -This initiative involves the completion of an economic development communications project begun in 2006 (See Additional Information below). 4. Other Ideas - As the Council reviews these initiatives, if there are other ideas that should be implemented, the list can be expanded and further developed as necessary. C unity evelopment Director su Additional Information regardinm Business Communication Initiatives Memo February 26, 2007 Business Retention Survey Challenges -One of the biggest challenges the City has faced in the past has been our success as a business location. Eagan has so many businesses that the question has always been how to target a group to visit or how to identify a representative cross section. Another has been that the most systematic of the programs tend to be scripted. When we did BRE visits for DEED Star City certification, the State was more interested in whether we filled out the survey form than anything else. The survey approach felt unnatural and I don't know whether either the City participants or the businesses felt they got much out of them. Finally, the standard BRE programs prescribe visits by teams and coordination of EDC member schedules to set up the visits was always a challenge. It should be noted, however, that the last BRE survey was the source of suggestions for a number of the initiatives we have undertaken so far, including Breakfast with the Mayor, Eagan Business News and, I believe, the Mayor's cable show. Business Attitude Survey - A number of metropolitan cities have begun to do formal surveys of their businesses on a periodic basis to gather information on a range of issues. Like the public service surveys we do of our residents, the business surveys allow cities to have some objective data to inform the anecdotal or subjective information that may accompany a road project, code amendment or other activity that elicits a response. Since an appropriately sized sample could be sliced in several ways, data could be reported for the whole sample and a number of specific cross sections. Business Vision and Policies -The economic development communications project noted above also identified an interest on the part of some business and development leaders in the City in having the City be more overt in defining its vision and philosophy regarding its business community and business development. The City's last vision statement says that the City will encourage the development and expansion of quality businesses through a combination of low taxes, quality public services and attractive business amenities. We have also tended to err on the side of considering opportunities on a case-by-case basis, which can make it difFcult to communicate to business prospects what our priorities are. While a lack of specifics may permit us to be all things to all people, that can wear a person out. We infer a priority for head of household job formation in healthy and growing business segments, but we have not been very explicit about that in our policies. And even though we have 7,000 of our 50,000 employees on Thomson's campus, we pride ourselves on the breadth and diversity of our employment base. All of which makes it difficult to articulate what it is we think we are, never mind what we want to be when we grow up. Within the context of defining the City's economic development vision, for the ~~ Comprehensive Plan or otherwise, it will be important to establish a shared definition of the term economic development and how the City will support it. That would provide the arc under which all other business communication could fit together. Economic Development Web Site Expansion -One of the communications projects in the 2006 budget that is extending into 2007 is the development of an expanded economic development communication strategy aimed primarily at businesses considering expansion or Site location. Staff has been working with Tom Garrison and a consultant to develop strategic messages and methods of delivering them. A sidebar to that discussion has been to develop a more direcf portal on the website for existing businesses to access information about things like the TCCCF, DEED programs, customized training resources, the workforce council, DCTC and Inver Hills, etc. While this goes beyond the scope of the current project, it is possible that it could be something to be budgeted for in the future and built in phases. ~P CITY OF EAGAN PARK AND OPEN SPACE ACQLiISITION CRITERIA REPORT January 5, 2007 C' of a ~~ It ®© Hoisington fioeglerGroup Inc. 123 North Third Stree[ S"FE 100 Minneapolis, MN 55401 © ® T: (612)338-0800 F (612)338-6838 ww~a.hkgi.com CITY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT INTRODUCTION The City of Eagan is approaching full development and as remaining undeveloped land is proposed for development, questions, requests and opportunities for park and open space acquisition arise. Because of increased demand to acquire remaining open space and limited financial resources, the City wants an objective process For evaluating and prioritizing potential parkland additions based upon how the acquisitions may benefit the overall park system. The City has adhered to a policy of non-aggressive acquisition, opting to review parcels for acquisition as they become available. The Eagan Advisory Parks Commission (APrC) is charged with the responsibility of making recommendations to the City Council for acquisition of park and open space purposes. In the spring of 2002 the APrC first began an effort to update acquisition priorities and they appointed a subcommittee to develop a process For parcel evaluations. In 2002, the Advisory Parks Subcommittee developed a process and evaluated sites that had been identified and prioritized by the APrC since 1999. The results were used to prioritize the sites for acquisition and to create an "Acquisition Priority" list. Since that time, many of the parcels identified on the "Acquisition Priority" list have been acquired or they are no longer practical for acquisition. The goal of this project is to further the acquisition decision making process, to raise awareness of specific sites and to create a consistent or systematic approach to review new potential parcels that would both validate and justify future decisions and recommendations. Because of this, the City hired Hoisington Koegler Group, Inc. (HKgi) in 2006 to develop a criteria and process for evaluating and prioritizing potential park land additions based upon how the acquisitions may benefit the overall park system. SITE ACQUISITION REVIEW PROCESS HKgi began a process for evaluating and prioritizing potential park land additions by researching other communities for similar processes, and by reviewing the process developed by the Advisory Parks Subcommittee in 2002. HKgi then worked with the Advisory Parks Subcommittee to develop an updated process that is clear in its intent with new criteria that address the changing conditions in Eagan. Other Communities Processes HKgi researched other communities for similar processes and interviewed the Cities of Maple Grove, Chanhassen, Eden Prairie and Woodbury. From our research, it was clear that Eagan's situation was relatively unique and that other cities processes were not specifically applicable to Eagan's process. The City of Eden Prairie, in their process, conducted a natural resources inventory of all undeveloped parcels in the city and ranked them for natural resource quality. The City then held a referendum to acquire the top ranked parcels to add to their open space system. The City referendum was successful in that they were able to purchase the top ranked parcels with the referendum monies, and then due to strong public support, they were able to purchase additional high-ranking sites. The Eden Prairie process was aone-time effort and acquisitions had no direct connection to recreation value. C[TY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT Overview of the 2002 Process & Criteria The system created by the Eagan Advisory Parks Subcommittee utilized nineteen specific criteria that fall into nine general categories. "Positive points" were awarded if a site met a specific criterion. The number of available points for each criterion was based upon the perceived significance of the criteria in determining the inherent natural or useful value of a parcel. "Up to" point values were used for discretionary criterion. The criteria were used to review and test sites that had been identified and prioritized by the APrC in 1999, and for other sites for potential inclusion. Advisory Parks Subcommittee members conducted an independent Feld review of each site and subsequently awarded scores for each of the evaluation criteria. City staff provided scoring sheets, parcel maps and general descriptions of the sites to aide in the field review. Upon completion of the field reviews for each block of sites, a meeting of the Advisory Parks Subcommittee was held to discuss the findings and address any problems or concerns that came to light. The City Forester and Water Quality Coordinator provided specific input on the natural features for a number of sites. Findings The HKgi review of the 2002 process arrived at the following findings: 1.) The 2002 park land acquisition criteria was a good initial effort to use as an objective system to review potential acquisitions. 2.) The process developed in 2002 did not clearly articulate an overall objective on which the criteria were based. 3.) The criteria developed in 2002 appeared to weigh natural resource value over recreation value or other values. 4.) The criteria developed in 2002 appeared not to clearly identify particular acquisition issues, such as long term impact to the park and open space system, such as maintenance and development costs. 5.) The evaluation process developed in 2002 allowed reviewers to compare scores of sites, rather than having each site be considered on its own merit. PROCESS OBJECTIVE HKgi worked with the Advisory Parks Subcommittee to identify an overall framework for the parcel acquisition review process. Based on Advisory Parks Subcommittee input, to be considered for evaluation, all potential acquisition sites should meet two basic objectives: ] . The parcel should be identified in or determined to be consistent with City's adopted Parks, Trails and Open Space Plan. The acquisition criteria should not replace or supercede the Plan. 2. The acquisition parcel should meet one or more of the following objectives: a. Provides new neighborhood park in an identified area of need. b. Provides new recreational facilities in an identified area of need. c. Expand an existing park or recreational facility based on an identified need. d. Provides for needed expansion or linkage of greenway and trail systems. e. Protects areas of historical or natural significance. 3. Must not cause an undue burden on City staff or budgets. CITY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT 2 Development of Criteria HKgi worked with the Advisory Parks Subcommittee to develop new criteria and modify criteria created in 2002 that weigh each parcel for its ability to meet the broad objectives of the acquisition process. The new and updated criteria were created to clearly articulate their meaning such that site reviews are performed uniformly. The new criteria fall under five broad categories and Fourteen specific categories as follows (see Figure 2 -The Eagan Park and Open Space Land Evaluation Ranking Worksheet): Evaluation Criteria Broad NEED NATURAL AESTHETICS OPPORTUNITY FEASIBILITY Categories: RESOURCES LOCATION QUANTITATIVE AESTHETIC PARK ENVIRONMENTAL VALUE VALUENISUAL DEDICATION ISSUES BUFFER RELATIONSHIP TO ECOLOGICAL VALUE IMPROVEMENT DEMAND - VALUE COSTS Specific RECREATION Categories: VALUE HISTORICAL TRANSITIONAL SIGNIFICANCE EDGE CORRIDORlTRAIL LEVERAGE MAINTENANCE LINKAGES/ACCESS FUNDS COSTS Evaluation Process To ensure consistent and objective review of potential acquisition sites, each site should be considered on its own merit and not be compared to other sites. Therefore individual evaluations will be conducted using two tools: 1) Eagan Park and Open Space Land Evaluation Worksheet (Figure 1) - An evaluation worksheet to be provided by City staff for each potential acquisition site. 2) Eagan Park and Open Space Land Evaluation Ranking Worksheet (Figure 2) - A ranking criteria sheet to be completed by each reviewer. Prior to evaluation, to enable consistent interpretation of site issues and opportunities, City staff will provide background information about the site on the Eagan Park and Open Space Land Evaluation Worksheet (Figure 1). Individual Advisory Parks Subcommittee members will then conduct field evaluations of potential acquisition sites utilizing the Eagan Park and Open Space Land Evaluation Ranking Worksheet (Figure 2) For criteria under NEED, NATURAL RESOURCES and AESTHETICS, a "positive" ranges of points are available for award if sites meet subsequent criteria. For criteria under OPPORTUNITY and FEASIBILITY, both a "positive" and "negative" range of points are available for award depending on whether a site meets or does not meet subsequent criteria. Once a site is reviewed, the criteria points will be totaled. After field reviews, the individual site scores will be averaged, then entered on the City of Eagan Park Land Acquisition Criteria -Site Evaluation Summary (Figure 3) to determine if the site meets the minimum thresholds For consideration and for priority ranking. To be considered for the acquisition prioritization list a site must receive a score minimum of 40 out of 100 points. The evaluation and related scoring is a tool to assist with decision-making. Exceeding the minimum threshold does not mandate acquisition. The City is not compelled to acquire property in rank order based on the evaluations. CITY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT Park Open Space Acquisition Criteria Report Figure 1 Eagan Park and Open Space Land Evaluation Worksheet -os/osi2oo~ SITE BACKGROUND INFORMATION (to be completed by City staff) Name of Site: Description of Site: Site location Address? Adjacent to existing park land? YES NO What park & how close? Relationship to Demand/Recreation Value: Is a new park identified in System Plan for the area? YES NO Is the parcel identified in the Eagan Parks and Recreation System Plan? YES NO Is there an identified or anticipated recreation or programatic need that this parcel might satisfy? YES NO Does this parcel improve access to or function of an adjacent park? YES NO Natural Resource Value: What natural resources or unique features are found on the site? Type of Acquisition Dedication Easement Purchase Other Estimated Acquisition Cost: $ $ /acre On the market? YES No Source of Funding None required Could the purchase leverage other funds? YES NO Park Dedication Fund ~ Bonds Q Other City Funds ~ Private funds Grant ~ Other a Other unit of government Estimated Development/Improvement Cost: Will maintenance costs be consistent with like facilities? YES NO Reason for the additional expense? Is contamination suspected? YES NO Anticipated remediation costs? $ Estimated Annual Operatin and Maintenance Costs: Amount? $ Reason for expense? Historically Significant? YES NO Why? Page 1 Park Open Space Acquistion Criteria Report - Figure 2 Eagan Park and Open Space Land Evaluation Ranking Worksheet -osiosio~ RANKING CRITERIA (to be filled out by reviewer) Point Scoring -maximum points shall be awarded if criteria are exceeded or maximized; no points shall be awarded if criteria cannot be met; scores between maximum and minimum shall be awarded based on the degree in which criteria are met. NEED Allowed Points Points Awarded Contiguous to existing City park . (0 -15) Fits identified need for a new park in the adopted city park system plan, or as part of a Comprehensive Plan amendment which increases park needs beyond existing City park service standards for population or area. (0 -15) Potential to satisy an identified or anticipated recreation need or programmatic need for a facility, other than trails. (0 -10) Site with documented historic significance. (0 - 5) Site has potential to fulfill planned trail linkage that cannot be obtained by easement. (0 - 5) Parcel makes a critical link in a planned or percieved resource corridor where it provides connectivity and access to a natural resources. (0 - 5) Parcel has good access on or to City street or through an existing park. (0 - 5) NATURAL RESOURCES Site contains significant natural resources -Unique vegetation may include: native grasses or prairie, stands of native hardwoods and/or stands of native conifers. (0 - 10) Protects health of ecosystem; may have sensitive areas, significant habitat for wildlife. (0 - 5) Provides transitional edge between cover types or natural features. (0 - 5) AESTHETICS Site provides a needed visual buffer or has a visual character that enhances a park site. (0 - 5) OPPORTUNITY/FEASIBILITY Site is part of a proposed development project with park land dedication opportunity. (0 - 5) Affordability -the site is available at a reasonable price. (0 - 5) Site acquisition will leverage other funding sources -public or private. (0 - 10) Site is on a PCA or County potential contaminated sites list - contamination is likely (-5 - 0) Site will create significant unplanned additional expenditures for site or facility improvement. (-5 - 0) Site will create an ongoing burden to the City's budget for maintenance or management. (-5 - 0) SITE TOTAL 0 a K m U 0 S ti d 6 M N d LL ~. '. p m° Z U E c mom y o 5 : E '. 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