06/12/2007 - City Council Special
SPECIAL CITY COUNCIL MEETING
TUESDAY
JUNE 12, 2007
5:30 P.M.
EAGAN ROOM-EAGAN MUNICIPAL CENTER
AGENDA
1. ROLL CALL AND ADOPTION OF THE AGENDA
II. SCOTT TRAIL PARKING RESTRICTION
III. RECEIVE UPDATE ON 2008 GENERAL FUND AND PUBLIC
ENTERPRISE FUND BUDGETS
L~ IV. REVIEW OPEN SPACE PRESERVATION FUND
1 V. REVIEW CEDAR GROVE REDEVELOPMENT RFP'S
VI. OTHER BUSINESS
VII. VISITORS TO BE HEARD
VIII. ADJOURNMENT
f i
Agenda Information Memo
June 12, 2007 Special City Council Meeting
II. SCOTT TRAIL PARKING RESTRICTION
At the May 15 Listening Session, Mr. Curt Hoffinan addressed the Council regarding his
objection to the existing parking restrictions on Scott Trail (Cliff Rd. to Cliffview Dr.). The City
Council forwarded his concern to the Public Works Committee for further consideration. The
Public Works Committee met on Tuesday, June 5, to review this issue. Asa result of that
meeting, the Committee identified 5 options for further consideration by the Council in response
to Mr. Hoffman's request.
A memo from the Public Works Director summarizing the issue and including options for City
Council action and the Public Works Committee's discussion will be distributed to the Council
on Monday.
i
Agenda Information Memo
June 12, 2007, Special Eagan City Council Meeting
III. RECEIVE UPDATE ON 2008 GENERAL FUND AND PUBLIC
ENTERPRISE FUND BUDGETS
ACTION TO BE CONSIDERED:
This an informative/discussion item and no specific action is required.
FACTS:
• In late April, staff began the 2008 budget process and Department Directors
are preparing 2008 budget proposals for the various divisions and
departments. The proposals are due to the City Administrator by June 22,
2007 and will be reviewed by the staff budget team with departmental
meetings beginning in late June and continuing through July. Formal City
Council review of the draft 2008 budget is tentatively scheduled for the
Special City Council meeting on August 14, 2007.
• As a starting point on the budgets, Directors have been instructed to prepare
budgets that maintain current service levels, and to provide a detailed
explanation for anything that causes a particular budget increase to exceed
3%.
• At this time, the State has not imposed any new fiscal constraints on the City
for the 2008 budget, although that may be subject to change depending on
circumstances at the State level.
• This budget cycle will continue the implementation of the process began last
year of enhancing the budget to become a better and more comprehensive
planning, policy, and communications tool through recommendations of the
Government Finance officers Association.
• Capital budgets including the Part II (Vehicles & Equipment) CIP and General
Facilities Renewal & Replacement are also being prepared at this time.
ATTACHMENTS:
• Enclosed on pages on page- is a copy of the preliminary 2008
Budget Calendar as presented to staff.
a
2008 Budget Kickoff
April 24, 2007
Tentative Budget Calendar
April 24 Kickoff meeting
May 11 Excel Workbooks distributed to Depts (Detail, Personal Services, and
Summary worksheets)
June 22 Four (4) paper copies of entire operating/capital budget submittal
due: one each to Tom Hedges, Gene VanOverbeke, Dianne Miller
and Tom Pepper. Electronic version of everything to Tom Pepper.
Submittal must contain:
• Operating budget
a) Three-sheet Excel workbook
b) The usual supporting forms (new personnel, travel, etc.)
c) Updated budget book sections
i. Performance Indicators (Excel)
ii. Highlights and Changes (Word)
iii. Position Inventory/2008 Work Plan (Excel)
d) Departmental revenue projections
e) Additional supporting documentation as necessary
• Capital equipment budget (Part II CIP - Vehicles & Equipment)
a) Summary of 5-year (2008-2012) plan
b) Capital outlay justification sheet for each item
• Facility Renewal & Replacement proposals
a) Current yr requests - don't include in operating budget
b) Capital outlay justification sheet for each item
June 22 - late-July Budgets presented to Sr. Management Team, if desired
Budget team meets with Departments
Finance completes revenue estimates
City Administrator's recommended budget is drafted
August 14 Proposed budget is presented to CC at special meeting
September 17 Preliminary levy is certified to County
Early-December Truth-in-Taxation hearing
Mid-December Final 2008 budget and levy are adopted by CC
1
Agenda Information Memo
June 12, 2007 Special Eagan City Council Meeting
IV. REVIEW OPEN SPACE PRESERVATION FUND
ACTION TO BE CONSIDERED:
To consider an "Open Space Preservation Fund" and to provide direction to staff.
FACTS:
• This item was previously included as an item of New Business on the
May 15, 2007 City Council Agenda. By official action of the City
Council, it was directed to the June 12, 2007 workshop for review and
consideration.
The following information was provided as background for the May 15 meeting:
• The City Council has determined that a 2007 - 2008 goal would be to
"Continue to pursue the conservation of green and open spaces in the
community by further developing the Eagan Core Greenway and by
working towards the creation of an open space preservation fund."
• The Public Works Committee was directed to discuss a framework for
a potential dedicated funding source for the acquisition and/or
preservation of open space. The Committee met on April 24, 2007
and directed staff to prepare a document incorporating parameters,
potential uses of the fund resources, and a transfer of "seed money"
from the City's General Fund.
• The Public Works Committee met again on May 8, 2007 and reviewed
the proposed resolution as prepared by staff. The Committee directed
staff to place the resolution on the May 15 City Council regular
meeting agenda for consideration by the full Council.
• An update was provided by City Administrator Hedges and City
Councilmember Bakken to the full City Council as an item of Other
Business at the special City Council meeting also held on May 8.
• This item could be referred to the Finance Committee, if desired by the
Council, although the primary consideration for that referral had been
the potential designation of development related revenues as a
revenue source for the new fund. That designation is not permissible
and is not being contemplated as a funding source in the resolution as
currently drafted.